City Council - Regular Meeting

walk and we will bring these regular city council meeting to order. This is December 16th, 2025 at 6 PM. Please join me with the pledge in a moment of silence. I aliance to the flag of the United States of America. and to the republic for which it stands. One nation, indivisible, liberty and justice for all.

You may be seated. Thank you. Welcome to the city of West Melbourne regular council meeting tonight. Members of the public are welcome to speak on any topic, whether it is on tonight's agenda or any other issue that is important to you. Each person that wishes to speak should complete a speaker card, which are over there by the door and submit it to the city clerk right up here at the corner of the desk. After you have been recognized to speak, please use a microphone at the podium and clearly state your name and address for the record. Please address all your comments to the city council rather to individual members. direct all questions to the chair. Speakers will be given up to three minutes. All right, the first thing we get to do tonight, this is always fun at the end of the year, is we get to present the light up West Melbourne award. I am very sorry we do. We need to get a motion and a second for Pat Bentley. I wrote that down and still didn't do it. Okay. Uh, Miss Adams,

I'll make a motion for Mr. Bentley to attend virtually to attend and vote. Correct. Okay. Yes. And Mr. Frampus. All right. We have a motion on the floor from Miss Adams and a second from Mr. Frampus. All those in favor, please signify by saying I.

I. Those opposed say nay. Motion carries. 6. All right. Back to the light up West Melbourne. Uh, so we get to announce the winner. And Aaron Murphy, where are you? You're going to come up here and you're going to help me with this. I'll be right back. All right. Even I did not know who the winner was until just before I got to the meeting here. So, the winner tonight of the $100 gift card and the fact that you get to have this light, I'm sorry, this sign in your yard for a whole year. You have to keep it there for the entire year and mow mow around it. It is yours to keep.

And the winner is Marilyn Pinto 304 Sedgewood Circle. Thank you. Thank you. Thank you. Did you want to say a few words about how wonderful this was? All righty. Good evening, everybody. I just love Christmas as a crazy. A lot of people ask me uh why do I decorate too much if I had childrens in my house and I do not have any children but I love Christmas and this is my thing and I start putting everything together since November and it's kind of my thing and I enjoy it and hope so everybody can stop by and see my lights. Thank you so much. Yes.

Thank you. We're going to take a photo. And I understand you won last year, too, but there was no money. I know. So, you have for this year and the last year, too. Uh, yeah. 50 for each year. Yep. Without interest.

Thank you. Thank you very very much. Okay. Thank you. Enjoy.

I appreciate it. Bye. Now, that is very pretty. Okay, that's it for the fun stuff. Here we go. We got to get to work now. There are no modifications to the agenda. We're going to open the public hearings and the first item is for Miss Fischer and that is to approve the amended development agreement for project Zeppelin. Thank you, Miss Fischer. Okay. Um for the record, um Christy Fischer, the planning director. And the first item on the agenda is agenda item 5A. If you wanted to follow along, that's the wrong one. Can you help me with that? Thank you. We're going to do a a presentation and then the applicant is in the audience. Um basically what has happened is in May uh we had approved as a city the development agreement um the reasonzoning comprehensive plan map amendment and there is a change in terms of the size of the building, the layout of the property. It does not impact the residents to the north in the dunes. Um but it does you know change it and what we always tell applicants is if there's just some you know minor tweaks to storm water ponds etc from other agencies we won't bring that back but this type of item and this type of change we do bring back to the board for their uh disposition. Uh so this is one of these items where we need to have the city attorney tell you a little bit about the quasi judicial portion.

Thank you. And we'll have se uh several of these tonight. Uh the rule is the same for all of them. If you've had any conversations uh with anybody outside of the uh staff or outside of notice public meetings, um that should be disclosed to the public and to the applicant. That includes if you've driven by the site for purpose of observing it to try to glean more information than you might otherwise have through the materials. So, anybody that has any uh quasi judicial disclosures to make, now is the time. Thank you, Mr. Francis. I'm sorry, Miss Magcguire.

Um, since we met about this last, I did meet with um the EDC as well as the applicant about this matter over Zoom. All right. Thank you. Anyone else? All right. Thank you. Please continue.

Okay. So, the background of this mixeduse project, um, the applicant, like I said, is the in the audience. It's a civil engineer with Kimley Horn. And the size of the property is the acreage that's shown in the yellow outline. It's 117 acres approximately. Um some of it was vacant pasture land that the lands and different bits and pieces have been used for different uses over time. Um the proposed use and this hasn't changed since May is still the industrial use um on but the acreage has changed slightly. 82.41 acres a commercial center on 14.46 four six acres and about 21 acres of open space. Um the future land use designation is not changing. It's still going to be the parkway interchange. The zoning is not changing. Still going to be gateway interchange. Um so what's changing is the development agreement. Um so again we have a May development agreement that was executed and what that talked about was a site plan and this is um an overlay of the current site plan on that same property. So going from about 652,000 square feet footprint of the building to you know more than a million but in in May it was about 652,000 with about 115,000 square foot of commercial. Um, in October is when the developer came to us again and said they'd like to do some revisions to this conceptual master plan. So, keep in mind they have not gone through all the master planning through the city, the administrative reviews and the building permits. They haven't gotten to that stage yet. The warehouse building expansion is a reason for this amended development agreement. Um, I wanted to point out, um, like I said, that, you know, the dunes at Heritage Lakes is the closest residential and that's still 422 feet

away. Um, from the parking, there's still quite a bit of pond area that's in between. So, that has not changed. We have this table in the staff report and you know it it talks about the differences the percentages of difference. So you can see some areas there was a little bit decrease in terms of acreage. Um height is another one that we wanted to point out. That's the second line. The second row that says a warehouse structure height you know went from the approval of 103.5 ft um to their proposal 60 feet. So quite a bit of reduction of height. Um, so basically the building got shorter and sort of spread out uh for the industrial the commercial because they don't have as much acreage. So you can see there's a drop in the acreage and went from the 23 acres to about the 14.46 acres. They have a little bit less total square footage um for the commercial. So instead of having 115,000 they may have 55,000. But again, you know, the applicant can tell you any of the particulars in terms of whether they have tenants and whatnot. Um, I don't think they do, but you could certainly ask that question if you so choose. What did not change is some of the off-site traffic improvements they have to do. So, we sort of broke this up into the A through D. I'm not going to read through this. This is in the development agreement we listed in the staff report. This has not changed. Um, this is a lot of what we went over and a lot of, you know, contingencies on what other outside agencies may end up permitting ultimately. So, FDOT, the county, if there's something that they think has to be different than this list, then it will be different. And that's one of those items that I say to sort of like the storm water pond that if some outside agency has to do something different than what's listed, that's

okay because we don't have uh control over what those agencies may do in terms of, you know, their permitting process. The changes that did occur are these three sets with the commercial driveways at US 192 and the Milky Way alignments. Um Space Coast Town Center had hoped for a signal on US 192 and Milky Way. FDOT said no. Now there's some talk about maybe having a signal for U-turn. Um so that that's in flux. So that's why we say you know it's it's something that's sort of mentioned in the development agreement so that it is mentioned but it doesn't mean that it's going to absolutely happen in that manner. Um some of the driveway improvements um is that the F construct an exclusive westbound right turn lane at the driveway connections and then uh St. St. John's Heritage Parkway driveway improvements. This is something that came about as a result of sort of looking at this change and how the traffic's going to flow going out of St. John's Heritage Parkway and the new signal that they would put on St. John's Heritage Parkway and making sure you don't have sort of an on-site backup that results in a backup on St. John's Heritage Parkway. Um, so again, that's being worked out with the county. I'm not going to read through the revised features, but what we did try to do in this slide is on the lefthand side of the screen, you'll see sort of this blue outline. This is the footprint of the the new building that they're proposing for the warehouse component. So, remember this is a mixeduse development in that there's commercial, there's industrial, and that there's open space. They have those three. Um, there is a slight reduction in the parking spaces. So when we talk about that, we're talking about this parking field. Um there's not really a reduction in, you know, their their truck parking and so we feel pretty confident that the proposed user knows what their

requirements are going to be. They're not a typical warehouse user. That was a metric that we use. We have a ratio for how many spaces per thousand square feet and you know the warehouse are not really that. So, we think that, you know, they're going to be able to meet what they need to. All right. Features to remain the same. Um, everything that we had negotiated, some of the staff had talked to them about. Others, you know, the the 50,000 to assist with construction of the city dog park, that's still in there. That was something the city manager had a hand in. Um, signage plan is still there. Architectural standards is still a requirement, although they they have a different look to them. We still as staff have to make sure that this is consistent with our comprehensive plan that there's, you know, no big um changes that we need to talk about that make it not consistent and um kind of hidden behind Mr. Bentley is the word LDRs, which stands for land development regulations. Christie,

can you run through the math on those percentages? I It doesn't add up to me. That doesn't add up to 100%. No. Not even close. Well, yeah, it it's the 14 and the 82 do add up. I'll have the applicant explain a little bit of where that open space is sort of mixed between the two. And I would rather the applicant kind of talk to you a little bit about that.

And I also it's also doesn't add up on 6.1 on page 5A is way off there as well. We'll make sure that we have that um revised so that the math you know does add up to 100%. But we we had gone through this before with them and what I remember with the open space is that it is split between the commercial and the industrial. So yeah, I'll have them come up here in just a minute. Um the important parts for the audience to know is that you know this is compatible with some of the surrounding properties off of Columbia Lane um that have that industrial. It does eliminate multif family uses from this area because there was a possibility of having multif family in this area and it provides landscape and facade improving consistent with the gateway interchange district. So that's the zoning district. the planning and zoning board just last Wednesday they had their public hearing and they recommended approval. Um it they agreed with staff's condition you know a lot of this has to do with the transportation component. So as long as there was a sufficient coordination with these other agencies um about the intersection at highway US 192 and Milky Way and whether there'd be a traffic signal or not. That was a recommendation and they recommended that council approve it and again for the benefit of the audience. The planning and zoning board are advisors just like staff is adviserss to council. And if I could have the applicant come up and explain the percentages.

Thank you Christie. Um Tim Weber at West Development the developer for project Zeppelin. Um, Chris, do you have the for you guys?

I actually do have the correct percentages with me, so I can run through that.

All right. Um I'm here tonight with uh Brent Lensen with Kimley Horn. Uh Joel Goldberg with Langan Engineering for Traffic. Um and Cliff Reperure uh council for the for the project. A little bit about Aquest. I know we presented this last time. Um full service commercial real estate development company. We've done pretty significant projects like this in 15 states across the country. We have an office um in Palm Beach County, not too far from here. I trouble. Yes.

All right. Um, following the May 4th approvals from this council, uh, Acquest sold 94 acres to Amazon, um, which did not include the 9.15 acres. Uh, we're here to kind of present on tonight. Um, the amended MDP area, um, and moving forward would include that additional acreage that would be to accommodate the larger building footprint, the additional storm water management area. Um really the change in the building size we're going to be presenting tonight is really driven by um the way product is stored and uh and moved around the building um in this building. So that the building type is actually changed from a multi-story building to more of a conventional uh warehouse building that's you know longer but it is sign you know significantly shorter as as we will present here. Um Aquest will be retaining the orange area there. It's approximately 14 acres. It runs from Columbia Lane all the way to St. John's Heritage Parkway. Um, those percentages, Christie, I have 12.6% commercial, 69.9% industrial, and 17.84%.

Sure. 12.6% commercial, 69.9% industrial, and 17.84% open space. doesn't match up to 100 either. 09 12.06.

Wait a minute. The numbers were 12.6 plus 69.9. Correct.

No, that that's what I thought. Yeah. 69 17.84. Okay. Um yeah, that was really for that side. This side Chrissy had already presented earlier. Thought did she did a great job touching all those points. Again, the building footprint is uh being increased because we're, you know, bringing the building height down and we're trying to have the same amount of volume. Um you know, so again, the highest roof structure uh point is much much lower. Um the associate parking, the employee parking is being reduced somewhat. Um the truck parking is being reduced by a small amount. And you know, in the meantime, the commercial area, again, as we are presenting, is being reduced a little bit. It's really just eliminating a medium box store in the back, which we thought would be the hardest to rent anyway. And also, the storm water area is no longer on our commercial. It's all being accommodated on the industrial piece in the rear, which is more advantageous. All the storm water for the entire 117 acres is being combined together, which is more efficient. I'll turn it over to Brent Linson with Kimley.

Mayor, if I had a question on that. Yes, Miss Adams. Should we wait until the end or would I would like to wait till the end. That's fine. Thank you.

Good evening. Brent Lensen with Kimley Horn, 200 South Orange Avenue, Sweet 600 Orlando. Um to accompany this middle, similar to last time, there's a development agreement and then there's also a master development plan, the MDP. um to stick on the percentage thing. I know a bunch of numbers were thrown out there as shown in the MDP. The numbers are 12.26 commercial, 69.90 industrial and 17.84. We did confirm that is 100 with no decimals after. So we should be good there. But that is in the MDP set. Um, so within MVP set, just as a refresher, the property itself north is plan left. So you have St. John's Heritage Parkway bordering the property on the west side, which is a county ride ofway. Um, you have State Road 192 on the south side, DOT, and you have Columbia Lane on the east side nearest I95, which is um, city of West Melbourne. And the Dunes development is just off the screen to the north. And you have generally pasture, clear land, and some pocket isolated wetlands on site. So this is the master development plan site layout as you can see. Um what I'm going to do is try and describe from north plan left working my way south the changes that have happened in the plan since the previous approval. So starting from the north buffer which is plan left inward that storm water pond crosssection to the truck parking area is the same distance. The only difference you'll see there is the previously agreed to permaccast wall that is bordering the pond, separating it between the truck parking. Still in the same location, but the truck configuration and parking is different to where before you had truck spaces backing up against that permac wall. Now you have a drive aisle there. So technically there's a little bit more separation in terms of visibly being able to see a truck parked there. They're no longer parked right up against that wall. Um, and it's a lesser amount of overall truck parking spaces.

As you head a little bit south and eastward, I know Christie mentioned it briefly, but the signalized access point there on St. John's Heritage Parkway. It's still at the same location as it was previously, but now we have a third lane there, which when you're coming in Oh, perfect. Um, you have the opportunity to have a dedicated right out to head northbound St. John's Heritage Parkway or a dedicated left to take the left southbound. um the associate parking lot there where the connection is at that same signal. That internal cross driveway was shifted slightly eastward to provide more on-site stacking to avoid the conflict point for traffic there because working with staff and the county on that access point. There are some concerns technically from a trip generation and traffic distribution standpoint. We didn't visualize everything coming to the signal. Um but the opportunity of a signal is pretty good for people. They're probably going to go there more than likely. Um, so giving us a little bit more separation was beneficial.

Can we back up one second? I thought you were increasing the truck parking, not decreasing it. The overall truck parking space count has decreased with this plan. The previous plan did have truck parking spaces also internal to the site on the south side. In the presentation, didn't it say it was increasing or did I hear that wrong? The number should be I think I had said that, but I also talked about they have plenty of room. Yeah, we were so I may have said increase because they do have plenty of room for additional parks. Yeah, the previous approved plan had 423 truck parking spaces. The current plan now is 401. So, a reduction of 22 spaces. Thank you.

Um just south of that St. John's Heritage Parkway signalized intersection is where the associate parking lot is. That parking count has reduced as well and through the evolution of St. John's Water Management District permitting, storm water design, and also some changes there to that configuration. We were able to save a bit more wetlands. So, there's some wetland preservation that's more than what was previously contemplated in the plan. Uh the building footprint has obviously changed. And then Tim mentioned earlier the storm water management. Previously, the commercial bumped further north so it was a larger acreage, but it did contain its own storm water management on that property. Now, the plan is we're going to have basically shared storm water management between the commercial and industrial. So the whole entire frontage commercial strip doesn't have any storm water ponds within it. It's all being handled on the industrial parcel

for your parking uh was initially,00 something. Is that right? The associate parking. Yes. Yeah. The associate parking was previously 992 spaces. It's now 739. So reduction of 253. Is that enough for staff as far as shift change goes and all that? We're still working through some of those details with Christy and staff. Um there is a parking study that has been provided. Um but some final details. I don't know if that still remains a condition like it was at planning board. Christie, how's that work?

It's not a condition, but it is something that going through the final site plan. You will have to demonstrate, you know, that you have answered the questions. So we had some of those same sorts of questions. So, is that enough parking according to code or is that a

Well, it it's it's not what we've allowed them to do by virtue of this development agreement is to do a parking study. So instead of meeting that's why I did say instead of meeting the ratio that they have to and that's where you talk about that 1000 um spaces um they're able to do a parking study because a warehouse assumes that the the use may be many different users in there and so it's just a generic number. What they're saying is that they have one specific user and these are their needs and I just need a little more demonstration from other similar venues that it is going to be enough. And those were some of the questions that I had.

So this parking we're talking about doesn't include the commercial park? No, it does not. Thank you. You still have your light on, Mr. Frampus. Sorry. Okay, we have not gotten to the question part yet. This is still a public hearing. So, let's let the presenter continue.

So, the next plan shown here is the the overall master utility plan, which is very difficult to see at this scale, but there are colors on there which represent different utility types. Generally, the execution of the plan is the same in terms of portable water was the biggest coordination item with utility department specifically multiple points of connection along Columbia Lane. There's two separate points there where we have a fire department access on the northernmost connection point where Christiey's hovering now. And then as you head south on Columbia Lane, there's a truck egress only access point and there's another water main connection there. So two public connections there. Both will interconnect and tie into the northwest corner of the site south of the dunes to interconnect a public line. So one of those public lines will essentially come down and interconnect between the signalized intersection on St. St. John's Heritage Parkway to Columbia Lane with an easement dedicated through that and then the extension now before it was going to go through the associate parking lot. Sorry if I'm rambling here, but it was going to come in the signalized access point, go through the associate parking lot, turn up just behind the commercial and connect into Colombia. Uh after working with the utilities department, it ended up being better suited for both parties to keep that public water man out in St. John's Heritage Parkway rightway. So that's really the only difference that is happening now. Instead of having both of them on site with easements dedicated to the city, we will have the extension from the signal all the way down St. John's Heritage Parkway, which will provide some opportunities for the city to maintain their facilities without technically needing to be on on private property with an easement. So ultimately a better scenario for the city. To highlight some of the landscape buffer types, these are all the same as what we've previously presented. the red buffer and orange buffer there on that north and northeast corner was more the enhanced landscape buffer to separate us from the residential community to the north. Um, so that is just canopy trees

touching at canopy just to buffer the best we can along St. John's Heritage Parkway. If you remember the conversations we had previously, we agreed to double stack that landscape buffer there with a code strip which is kind of the light green and then the darker green right up against the associate parking lot there as more of an additional enhancement to just add a double layer of landscaping before you start seeing the building facade there. This next plan is what further explains what these buffer types look like with understory planting trees below overhead utilities. Um the enhanced buffer you can see there um in the red which has a bunch of canopy trees kind of touching canopies um essentially creating the the thicker buffer there. And then also on this plan sheet you can see the aluminum picket 8ft fence which is generally the fencing around the industrial site. And then to the right there is the 8oot permac screen wall that is happening generally northeast bordering all the truck parking spaces on the north and then turning back down on the northwest corner. which can also be seen briefly here. Um, so this is that same cross-section from the dunes to the north. The, like I said, the distance between the truck parking is the same as previously with the wall in the same place, but now with the truck parking spaces, you no longer aligned with trucks backing up against the permac wall. There's actually a drive out of there for a little bit more separation. And last thing for me here is just signage. It's similar package to what we've agreed to before. Um, we've been working with staff a bit here on signage and building elevations. I know Tim's going to share some more on that here shortly.

All right. Thank you. I'm g turn it over to Joe.

Hello everyone. My name is Joe Goldberg with Langan Engineering. I'm one of the traffic engineers who's been working on this project. So Christie did an excellent job going through uh the proposed changes that we are planning with this new application. So, as you can see from the screen, um this is the proposed access points to the site. Basically, this is staying the same from the previous application. What we've changed is that we've removed what was the westernmost driveway connection to US 192. And in doing this, this helps create a better uh operation at uh US 192 and St. John's Heritage Parkway because that driveway connection would have been connecting to what was the or what is the existing westbound right turn lane which would cause for a notsafe operation. And then on the screen here, you can see the proposed improvement plans. This is pretty much remain unchanged as well, but we'll go through kind of a little bit more of a detail just to give an actual visual visual representation of what these are. So, at intersection A, we're still proposing to signalize the intersection, include uh exclusive northbound, left and right turn lanes, as well as the uh exclusive southbound left turn lane. What's different here from the previous application, as we previously mentioned, is that we're proposing two westbound egress lanes. And what this does is it helps provide better um egress out of the warehouse portion of the site, allowing for a better operation at the intersection. At driveways B and C, we're still proposing the exclusive northbound right turn lanes. The difference here from the previous application is that we're also including an additional uh exclusive southbound left turn lane at driveway B to provide a secondary access point for entering the warehouse portion of the site. So everything you see on the screen here, this has remained unchanged from the previous application. Driveways D

and E, we're both were still proposing the exclusive westbound right turn lanes into the driveway. At driveway D, we're proposing an exclusive eastbound left turn lane to the driveway. We're still proposing the truck wayfinding signage on US 192 to make sure that trucks are directed to St. St. John's Heritage Parkway to access the warehouse portion of the site. And then at the intersection of St. John's Heritage Parkway and US 192, we're still proposing an additional northbound right turn lane, extending the uh existing southbound left turn lane and providing signal timing modifications to the intersection to improve the level of service and provide a better operation. And then so what you can see on this plan is all of the proposed roadway widening projects that BVAR County and FDOT have identified with within the vicinity of the project. Uh in particular, I want to highlight what's in blue. That's US 192 between St. John's Heritage Parkway and Coastal Lane. In the existing conditions today, this is a fourlane roadway, two lanes in each direction, and it's been identified to be widened in the 2036 to 2040 build year to a sixlane roadway, which will increase the capacity of the roadway and allow for better operations and decrease travel delay. Send it back to Tim. All right. Um, yeah, shown here is the the rendering of the project. So, we actually went through and as part of that MDP set, I think we have eight different renderings just showing all different sides of the building. Um, you know, we worked very closely with uh Christy and her staff starting in October when we first submitted to work through enhancing um the building appearance. So, we did that over the last two months, you know, through additional color schemes, um, building

textures and articulation. Um, again, the the front facade here faces uh St. John's Heritage Parkway. It's a really good entrance for employees and visitors to the building. Um, this is what you're seeing, you know, as you're driving down uh the parkway. And again, I uh as as Brent was showing before with the the landscaping plan. So that's all, you know, paired with the landscaping plan that we put a lot of thought into the buffering. Um, so I think the two together is going to, you know, produce a really nice product here on that on that site. Um, just to mention again, the building, we centrally located the building the best we could on the site. Um, so it's as far from, you know, every size as we could possibly get it. Um, the the building again is it's 55 ft to the highest roof surface, which is, you know, um building height is defined as um hotels in the district could be up to 120 ft. Um so just to show you that we are significantly less than what could be here. Here's another uh view of the building. Again, as you're coming down the Parkway, this is taken from more inside the site. The building is several hundred feet from the parkway with a lot of landscaping, but this kind of gives you a sense of signage and scale. Um this here is the rear of the building. This is facing Columbia Lane. not a lot of traffic in Columbia. That's where emergency access will be for the site and also the secondary guard house with overflow, you know, exits for for the truck um at that location. But as you can see, the articulation, the color schemes and materials all wrap around the entirety of the building, which you know provides really good continuity. Another uh render here at the front of the building. Here's the commercial that Acquest will be retaining and moving forward. So again, it uh it spans all the way from Columbia Lane all the way to St. John's Heritage Parkway. It matches up very

well with Space Coast, Town Center across the street, you know, creating that gateway node that we've all been working on. Um this, you know, it what we have here is eight different buildings, um totaling 55,000 square feet. Um, but we're trying to, you know, aim for desirable commercial that'll bring in both national users and local users as well to this uh to this development here. Um, we also are highlighting here the the signage. So, that's the the typical West Melbourne signage you see throughout the city. So we're doing and working with planning staff is we'll have a pylon that will have all the different users for the commercial retail and then the west Melbourne sign will be at the top to you know kind of say welcome to you know West Melbourne in this you know significant development. Um this just shows architectural style. So we, you know, work through this also with Christie and staff just to show as we move forward, we don't know exactly who the users will be, but at least we have a baseline for the quality of the retail commercial that we're trying to, you know, develop here on that site. Um, that's the end of the the presentation. I also have uh we have Sam BL here with Amazon. Sam, if you want to say a few words.

Good evening, mayor, commission. My name is Sam Blad. I leave economic development for Amazon. First of all, I apologize for my tardiness. I had car trouble and had to do a quick pivot to find another car to get here. So, I walked in all cool and calm, but the last two hours and 45 minutes, I was like, I got to get to this meeting. Uh because I wanted to you guys to see me and to know that we are truly thankful for all the work um that Christy and her staff have done. I got to tell you, we this is a massive building for us, right? It's a um incredible piece of technology that we're going to be developing and to not just have one site plan approved but now fingers crossed hopefully two in this amount of time is incredible and so you have to be very proud of the staff that you have um and how well they have done at working with us. So, I wanted to say that. And also just um again, I'm not sure how much was described, but this is, you know, going to be our first mile fulfillment center. Um the most state-of-the-art facility that we have in our network, and we're just proud to to have it come to West Milbour. And so, we really appreciate your time. Happy to answer also any questions.

Well, thank you. We'll have questions come up here in just a little bit. All right. Thank you very very much. Is that the presentation? All right. This is a public I'm sorry. This is a public forum. Uh, and we do have a speaker card. Edgar of Palifax.

Please speak, state your name and address for the public record. Uh, madame mayor, uh, good afternoon and good afternoon,

members. My name is Edgar Campalifox. I represent the Economic Development Commission of Florida Space Coast, uh, 65253rd Street on Brocklage, Florida. Uh I'm here to on behalf of the commission of the EDC to express our support for this project and amendments to this plan. Um we have been working very closely with the developer Amazon and city staff. Uh and we are excited about the opportunities that are coming to to West Melbourne and the Space Coast region. uh when build these uh first mile facilities uh can create a lot of jobs for the community with a lot of uh interesting benefits from day one while offering employing them opportunities across uh skill sets and especially in a economy that you know we we've worked hard at the EDC to diversify our economy and this is exactly on one of those uh priorities of bringing other industries outside aerospace and aviation and defense Uh but the economic benefits don't stop there. Obviously, the investment will generate significant city and county uh tax roles uh tax revenue, strengthening our local economy as well and supporting long-term growth. Um the other thing that we wanted to mention from the perspective of the ADC, if you find for a site in our community that is probably ideal for a logistic uh operation like this is the site that you are all considering here in West Melbourne. Not only the geography, the access to the interstate and the access to uh 192. This facility minimizes a lot of those impacts that normally when you site a a location, a facility like this in the community, normally residents are, you know, uh concerned about and um well, it's planning, you know, the planning of these facilities in the early stages. Uh we want to, you know, we're excited about the workforce opportunities, that community impact, and we really look

forward for uh when the time is right, um have a more formal celebration of of the building of of this facility here in West Melbourne. Thank you again.

All right. Thank you very much. Uh anything else for public hearing for this item? All right. Thank you. We'll close the public hearing. We'll bring it to council and Miss Vol. Yes, I did have a question about the parking and I don't remember which one of you. Um, yep, I think that was you, sir. Um, you are decreasing the parking, the truck parking and the employee parking. And I'm I'm trying to figure out in my mind how you came up with the fact that you will need less um both. Um could you kind of explain that a little better because I know you said you you're going to need less parking and you know the mindset behind that. How did you determine that? I may pull in Sam or Tim for a little bit more on this. Um, but like Christy briefly mentioned before, the land development code within the city is based on general warehouse. Um, so each particular users that fall into that category have certain operations, shift changes, whatever it may be that demand their parking differently, the utilization of the square footage, what is allocated for persons versus equipment or you name it. So, a lot of that goes into the the calculation to determine what truly is necessary for parking because I promise the investment that Amazon is making in this project. The last thing they want to do is personally under park their facility for their own staff.

Yeah.

Um so that that's definitely something that is heavily considered in this process. Um like we mentioned, we've prepared a parking study to show the justification to support that based on the users's operations and the shift changes. Um I don't know Tim or Sam if you want to add any more. Yes. Um the square footage of the building has actually shrunk from a gross area standpoint. So although the previous building was a smaller footprint, you know, it was 98t tall and so there was a lot more product uh in those facilities going in and out, this is a smaller gross area. That said, we are still creating over a thousand full-time jobs. Um not to get too in the weeds, but Amazon is optimizing its sort of preirst mile network. Um, and so the product that's going to come into this facility, stay there, is not going to be there for very long. And so the product is fast moving and it's going to be in and out quickly. So we don't have to have a lot of trucks there bringing a lot of product and a lot of employees there.

Okay. Well, first of all, I would like to say welcome to the city of West Melbourne. We are very, very happy that you are here. So, thank you, Mayor. Thank you, Miss Adams. Mr. Bentley, did can you Mr. Bentley, did you want to say something? I didn't see a hand up. I put it up. I'm not sure what's going on. It's a new software, but I do have a comment or a question. Please make your comment. Thank you. Um, hey, I wanted to make a motion that we approve this. Um, but I do have questions.

All right. So, you want to make a motion? We'll get a second. We'll come back for your questions. Yes. All right. You want to go ahead and make your motion? Yeah. I make a motion that we approve the project Zeppelin uh amended master plan. All right. Thank you, Mr. Frampus. Your light is on. All right. And go back to Miss Adams. Your light is off. I will second. All right. We have a second from Miss Voltz.

All right. We'll go back to um Mr. Bentley. Your questions. We have a motion and a second. Right. Thank you. Um, I do want to make sure that, you know, I'm fine with it going forward, but I want to make sure before this project gets started or whatever that Christiey's got a favorable reading of the parking. Uh, I think she's in a good position to know the feedback that they give. So, I want to make sure she's comfortable with the parking going forward. Um, but I'm good with it for now. Also, I'd want to say that I'm, you know, I'm glad that this change actually occurred. I think, you know, going from multi-story down to uh where it's going is something that I think we've always tried to balance in the city of having multi-story buildings next to a residential or near in the vicinity of a residential. So, I think this I don't know if Tom's doing me a favor or not. So, I think this uh gets in the heart of making that even better by lowering it the height. So, I'm in favor from that perspective as well. Uh I did want to say thank you to Steve Frampus. You know, I I do appreciate his negotiation and getting us the the dog park. Although it's a small thing, uh it's actually a significant amount of money. So, I'm in favor of the project and just wanted to start that out there. Thank you, Mayor.

Thank you, Miss Adams. questions. Thank you, mayor. Um, I don't know if we want to go back to the presentation in terms of different pieces because I do have questions about some of their to their present site layout.

Yes, this one just just uh further back in regards to the connections to 192, but we'll come back to the number one as well. Yep, that would be correct. Yeah, because I'm looking at D. Um, in terms of the connection, and I don't know who from the team wants to address it or I would assume the team and not Christie, but if Christy wants to take it, that's fine. Um, in terms of connection D on to 192, I know you had said there was no change from the previous U project proposal that came forward in May, but you did make changes to some of the others. Why did D not see a change? I was just curious. So the the operation at D right now, it's designed where it's showing uh in the westbound direction, it's right turn only. In the eastbound direction, you can make a left turn to enter. And we are restricting the egress access to to only operate as right turn only. This is just it would be an unsafe condition to allow a southbound is it southbound left to turn east onto US 192. And so this is where the coordination with FDOT has been going on because we understand that there's some constraints at this driveway signalizing it would be an ideal uh operation but based on FDOT guidelines based on like the speed limit of the road and the adjacent signalized intersection it doesn't mean

right because you've got one right at the end right so it has to be more than half a mile away which is not right so so what we're doing is we're providing full access into the site. We're only limiting the egress to operate as a right to enroll. There's really nothing else we could do in terms of egress without coming up with some sort of signalized operation. So is the hope that the majority of people exiting if they are not going in one direction on 192 is that they go to the signalized intersection at a

no that I mean that is not the overall intent. It is possible that you could do that. The idea is still that if you are on US, if you are in the commercial portion of the site, it's ideal to use US 192 and then either be making a U-turn movement to continue eastbound on 192 or to move internally to driveway A and then reach the signalized intersection or even driveway uh C or B where you could then enter uh St. John Sage Parkway earlier to find a U-turn operation. What's the distance if we're expecting people to make a U-turn at 192 to then go in the opposite direction if they're leaving from E or D? What's the distance from D to the intersection?

So, if before we get to that, if I could point out that what FDOT and the county have told us is that you're not making a U-turn at St. John's Heritage Parkway. So, that that's the first thing to realize that people have to go down to Simon Road that and make a U-turn. So, if we're going to talk distance, let's talk that. And that's precisely why FDOT has changed that they had said months ago they were not going to drop the speed in that area. And in the latest call that we had about a month ago, they did say now they're looking at that because now they're realizing there's going to be multiple uses. So there's no need to have a 60 mph sort of area. So that also changes because remember a lot of the traffic engineers and Joe will tell you this. You you base where you're going to have Uturns and lanes and all that based on the speed. You need longer areas if you're going faster. We all know that from the highway. So you don't need as long of an area. But yes, it it is something that the county, the city, and FDOT sort of have to work out because there was a notion that maybe when you left E, you'd have to quickly get over so that you could do like a specialized type of U-turn in a in a median cut to be able to go eastbound. And that's the part that still is not quite worked out.

Correct. And so like as as like what you see today, without any sort of modification to driveway D, if you were to leave from E, it is possible to maneuver to to where driveway D is located to make the U-turn at that location. Still not ideal, but but that's what we're coordinating with uh with FDOT and with the county. Have you driven on 192 during rush hour time? Curious. Yeah, I'm just picturing people leaving E trying to make that that feels dangerous. Thing that that I that I was observing as I was just doing that is that this seems to be the condition all along US 192 the way the ways are set up.

So this does align with the like the characteristics of the roadway, but I understand the concern. So then FDOT does not want the U-turn at St. John's. What what they do not allow it. There's signage there already and and so right signalizing D and that that's really what we're working with.

Yeah, if I could just interject um we have come a long way. Boy, to to say we've had a dozen meetings with FDOT would be putting it lightly. We have come a long way in opening DO's eyes to to future solutions and are just now starting to make some progress in getting some of their um traffic people to see it from a a little bit more practical position. And so I really believe that by the time this project starts construction, um, FDOT and the county and us are going to be able to work that intersection out much better

and and the main factor is decreasing the speed that that's what's driving the whole thing because if you if the speed limit can be decreased then that opens the opportunity for more different types of improvements. other than the people who get frustrated the speed limit is decreased. Well, that's a natural that that's a natural occurrence. As traffic increases, speed limit does decrease on these type of roadways.

We're seeing that currently with the u changes that FDOT has made to 192 and I I can't speak for the rest of council, but the feedback is less than glowing, which is unfortunate. Um, in terms of the project changes from May till now, one of your team members, I appreciate that they made the comment uh that it's a massive project. It's kind of the word that came to mind as I think about the project. Uh, you have an increase for 88% knowing that the the height changed, right? So, we're looking at a height decrease. Chrissy, if you want to flip to the chart with the percentages. I was just wondering about those.

Oh, fabulous. Yep. There you go. Thank you. Um I know we were adjusting the height which then came down that 42% but then your building footprint increased. You're looking at that increased footprint in terms of spreading out wider. That increase is significant compared to the decrease in height. I know this is, you know, you're saying it's state-of-the-art, the first one that'll be, you know, following this new plan. What data do you have that shows the increase that's necessary from a width perspective as we're stretching it out and then impacting the land differently than if we were building higher?

Well, yeah. So, again, volume overall, the project is decreasing. So, I just want to say that again. Even though the footprint is increasing by 88%, we're bringing the building height down. That bringing it down is reducing it by several floors. So, it's significant. Um, we have been working with Kimley Horn um on the civil side. So, as far as storm water management, as far as impacts, we've looked at that significantly. Um, again, we're actually reducing the impact on wetlands and wetland buffers, which is a really good thing from this project because we are reducing the the parking. Um, but didn't you say the wetland changes came from reducing the parking? Okay. So, I'm talking building specifically. Yeah. Well, sorry. Can you ask the question again?

In terms of the building footprint itself, are you guys in your 88% increase of the footprint? Is that including your parking which you decreased to to have the increase in wetlands? He's shaking his head. No. Okay. That's what I thought. So with that difference, you're looking at about a 46% difference where the height came down, but the building then became wider. What data is showing that we're fitting all of these people in that same space? Yeah, I don't know if you want to chime in on just building operation that changes. I'm just wondering is there a way of potentially making the footprint smaller

or not? I understand the question, Councilwoman, but I can tell you that we're obviously building the facility and have the parking so that we can fit our employees in the building, right? So, we're not going to have not enough parking for our employees. So, it's adequate based off what our calculations are, our shift times, our operations, u previous iterations of our fulfillment center that have been done before. So, we're confident that it works. If we didn't think we were confident, we obviously wouldn't be doing it.

Understood. From that perspective, I guess from in my mind, I'm just looking at the differences in percentages and asking how are they not close to the same from what we're decreasing in height to what we're expanding in terms of a footprint. But that that's okay. I I know this is the first one that you're looking at and the the numbers may not match up for me and that's okay.

Thank you. I I will just also add this. Um, a lot of our facilities previously have had a lot of excess parking because of the holiday season. Like right now, hopefully you're all shopping on Amazon, but no, but we've had a lot of extra space for those seasonal employees. Part of the reason this is smaller in gross square footage is that we're trying to streamline things to where instead of the building being or the parking lot being half empty um nine 10 months out of the year, it's more efficiently used throughout the entire year. So that's part of it too. Are you expecting the same knowing that the commercial space decreased

just in terms of usage and what you're expecting there compared to what you were expecting back in May? Oh yeah. I mean, we're still going to hire over a thousand full-time employees and everything like that. Yes. Okay. Thank you. Mr. Francis, Christie, do you recall the amount of jobs we were told that it was going to be generated the first time? It come was it more like 1,800 jobs the first time? I don't recall that number specifically. Is that not right?

It was a thousand. is always was always about a thousand. Okay. Um they mentioned the road widening project going to six lanes. That's a F dot that would be mentioned it.

Yeah. The the only caveat that I give um is that remember it it's not in a vacuum. So when we talk about, you know, the red line and that FDOT may do that to six lanes, there's a lot of ifs that go with that. So there's the funding, the funding, and I know that it's pretty predominant that you see the purple line unfunded four-lane widening. Um, unless Mr. project or anything, it's not with this project. There are plans in the future, blah blah blah. And they probably, did they come from the TPO's 2045 long range plan? That was our main source. That's what I was worried about.

It doesn't have anything to do with this project particularly. Right. No. Uh nothing to do with this project. It's in the TPO's long-term plan for 2040 to 2045.

Got it. Thank you. Um I don't know. Nobody else seems to be concerned. I I just think it's significant that we're losing 52% of the commercial square footage uh in this space. Um when we originally approved this, I thought there was going to be a lot more commercial and and it seems like we're cutting that in half. So, um that's concerning to me uh and disappointing. Um the the I know we're getting the jobs, Mr. Roadie, and and that, but if Florida does go through with the property tax reduction and all that coming to the cities, is that affect commercial? Do we know? Or maybe Mr. Car might know.

So there's varying No, there's a lot. There's varying plans and some of them affect commercial and some of them are just residential. But I I mean I don't know which you know I don't know where the for us is the property taxes. So and if that's all going to go away I'm just I I don't know is there any other benefits to us besides the jobs? Well, I think um the one of the items that this facility will um help continue to catalyst is the need for more commercial area, which the Space Coast Town Center was. Very disappointing on

that getting completed, too. So, more more people traveling, more cars, better opportunity for Space Coast Town Center. I if I could have the EDC make a statement about industrial versus commercial in terms of the impact to the economy because it was the EDC that sort of educated me about you know the positive impact of industrial which is why this county does so well.

Yes. Uh thank you Chrissy. Um just in general terms uh in economic development manufacturing has the highest impact on jobs you know uh not only on ripple effects to the economy and and when basically we use uh economic development uh impact analysis uh normally there are different softwares you know u implant is one of the most standard ones that universities uses the highest multipliers from in different industries is manufacturing there's a reason for that just you know the typ of jobs that they hire that they hire from uh uh GD to PhD on different you know skill sets. They normally uh consume power and consume uh uh they have suppliers. They have just different impacts and then mostly bring bring new money to the economy. um in Bvard County uh if you see the county as a whole in proportion our the workforce that works in some fashion in manufacturing uh is about 13% of the econom of that workforce. If you compare that to the rest of the state uh the state is roughly about uh 5%. So you know we are you know significant you know higher in manufacturing. If you see the nation nation as a whole is about 9% in in some sort of manufacturing. So you see how Bvard County uh rates higher on that proportion and we see that impact that uh the best example was a pandemic and that's when we start talking you know about the impacts uh you see the state of Florida as a whole having about 5% of manufacturing of the workforce working on that industry uh was highly impact when a lot of businesses closed you know in in tourism in hospitality and retail uh manufacturing was deemed essential uh and it was something that kept our economy going here in BVAR County and has still a lot of impact in flowing money to the hospitality business. So, I'm not saying that during the pandemic the hospitality business was not impacted in our community, but

it's was in a less uh lesser manner compared to communities like Orlando that they they uh uh depended a lot on the tourism and hospitality. Does that hold true for warehousing though? Because it's not necessarily manufacturing as to

storage. So if you want uh one of the things that also uh we look uh as a as in strategy for the economic development commission is having that diversity of jobs you know for anyone that wants a job in our community. So normally logistics is one of those uh industries that also hires across uh and provides entry level jobs and is able to offer uh basically a ladder of growth for other other positions. um in this case uh logistics you know is something that our in our community actually doesn't have a lot of logistic jobs as a whole in proportion compared to other communities like Marian County in central in north central Florida or even just north of uh Daytona Valuchia County. So having that diversity of industry helps a lot for any shocks that we're not expecting a recession or you know or something happening specifically in defense and aerospace where you know obviously those are strong industries in our community. So having that uh different industries growing at different rates at different times helps a lot on providing that resilience and I know u you wanted to say something.

Well, Councilman Frampus, we actually have had Oxford Economics do studies on specifically Amazon facilities that a thousand employees or more locate to a community and what are the effects of that and they found astonishing results. They found that other new businesses formations go up. They saw that unemployment goes down. They saw even that violent crime goes down in those community which was I thought personally very um interesting. So there are a lot of um indirect benefits to this beyond just the direct jobs themselves and wages or property taxes.

Thank you. Um, as far as the commercial space goes, uh, Christy, I don't know if you can answer this. A lot of the pictures they showed were more like strip mall kind of things, but I the pictures I saw with commercial is are they individual commercial buildings or are they this strip? Well, that's why I have this up. And Mr. Weber, if you could come to the the podium, please. But these represent individual bu buildings. So yeah, you're never going to have like a strip center. So 55,000 square foot is not going to produce like one grocery store.

But if you go back pictures, it looks like the pictures are all kind of like multi-unit buildings where according to your buildings, it looks like individual type buildings. So I'm

Yeah, I just want to clarify these pictures. So these these pictures are generated um from the city of West Melbourne and we use these pictures when we uh meet with developers and commercial to show them the feel that we are looking for. So the finishes if if you will the finishes, the height, the uh the quality is what we are uh baking into the development agreement. not so much examples of this is what we want. I guess my question is are they single commercial units or are they multiple units?

So it'll be a little bit of both. So again, this provides a baseline for what could be at the site. We just want to show, hey, 55,000 square feet roughly is what the site can accommodate. Um so the photos, um like Mr. Rodie mentioned, just it provides really just a baseline for again the quality and the style of we're looking to produce. The shape might change. Is that what you're telling me? So, it's just a total of 55,000 and that's kind of just going to get mixed.

Well, and if they do sell any property, so what they've shown here is how many buildings, Tim? Eight. Eight buildings. Um, and we have that envelope of 55,000 square feet. But if they do decide that they have to go through the subdivision process because some tenant wants to buy a piece of property, then that shape will change. But I believe Mr. Kerry's going to talk a little bit about the changes to the subdivision program later on in the agenda. So it it is eight buildings that they're showing. So we would look at that like nine. Okay. We would look at that as as a max along with that square footage of 55,000. So, a few things to add to that. Um, the ninth is a canopy for the for a gas station.

So, it's not actually a building right the middle entrance there. That's actually a canopy to the right. Oh, okay.

Um, so it it is a again, this is providing really a good mix for us to go out and market, right? Providing kind of that shopping center on the corner. Pretty close to 20,000 square feet. You can multit that, you know, bank drivethru type operation. We have two restaurants there, gas station, you know, so we're really trying to provide a little bit of everything. when we go to market, those users can can visualize what this could be. And again, as the users show up, as we sign contracts, this is going to be this is likely going to change, but we we'll be meeting with Christie and staff every single time we have a new user that we're moving forward with. Um, lastly, the building. So, this is essentially the same plan that we had in May, other than again, there's a 40,000 square footish, maybe 35,000 foot medium box store we're calling it in the back. There's some storm water. Now, all the storm water is on the rear piece for the warehouse. So, again, that's that's kind of part of the nineacre reduction. A good thing to note is that we also own the property, Kitty Corner across the street. It's 9 acres. It's at the corner um right in front of Integra Heritage. We've actually been looking at that for, you know, the last eight months is more of a hotel type site. We've changed our mind on that. I think that's actually a perfect site for 40,000 square foot box with kind of those out parcels there. So, we've actually basically taken that building and put it on the site that we have across the street so the city's not really losing the opportunity

and am I right to you guys are you did Integra on the other side is that same so there's there's two Integraas that are built one is Integra Station and that's on the south side of US 192 he's talking about the one on the north side which is the Integra Heritage um so it's the same company there's a bunch of commercial there as well too right there could be there could be at the Integra Heritage, but there's nothing in front of it right now.

As a council, we get we keep getting told that all this commercials coming. There's just nothing coming. So, I mean, I'm my concern is that we keep getting told this story that commercial's coming and we don't see anything. So, what's your plan on getting commercial in? We're marketing, you know, really this is the first year that we're marketing heavily now that we have a site plan that we've been working on. We work you know, several different brokers in the area. Again, we're we're nationwide. Um, so we can work with some of the bigger brokers to really make sure that the marketing is out there. It's visual. It's on Coart. It's on Loopnet. We go out and and speak to, you know, different clients. Um, so we feel confident that we are doing everything that we can to drive

any interest yet. We were starting to receive some interest. Again, we until a few months ago when we got the other site plan approval in May, we were not um seems like everybody wants to put a gas station in. So, that's probably going to be an easy one, but uh as far as everything else goes, I'm concerned about Yeah. And again, we working through that. We want to keep talking to the city about who is looking at the property. You know, we we continue to I think talk to Christie about that as well. We're hopeful for the different types of users that are coming. We hope that also local, you know, commercial is aware that this is available and if they want to go to the the west side of 95, you know, we're our doors are open.

Thousand employees need to eat. So, you know, Subway, I don't know. So, that one. Thank you.

Miss False followed by Miss Adams. Now, I forget what on earth I was going to ask. Um um yes, if you go back to the drawing where all all of the different um letters where u the traffic can go out. There's another one. Yeah, that one right there. Okay. On G and F, it says it shows you can go out to Columbia Lane. Correct. Yes. So F is um like mostly operating as both of those are mostly operating as emergency access

only. So we're not intending traffic. This is just for emergency. Okay. But how how do how does somebody know that it's an emergency exit if they just decide to go onto Columbia Lane and head south to towards 192 and then try to get on 192? Is that possible? I don't think that'll be possible. These are going to be gated, correct? So, these will be gated. Oh, okay.

There also is the signage that is proposed on US92. That's more to direct trucks away from Columbia and US92 to St. John's Heritage Parkway. And um the G and F only connect to the warehouse portion of the site. So, this isn't accessible from the commercial portion. Okay, that's what I needed to know. Thank you, Miss Adams.

Thank you, Mayor. I know in terms of, you know, this is the first one of the kind that you're working on, but looking at previous Amazon buildings that have commercial like you're proposing here, what's the percentage of, you know, businesses that are going into this commercial space that are local versus non-local companies where you're putting these locations? Can we ballpark it? Most of the time, are you seeing, you know, national or non-local companies coming in? Are you seeing local companies that can swing commercial space like this?

A healthy mix. Can you speak into the microphone? Yeah, it's usually a healthy mix of local and national for this stuff. I really I can't give you like a specific because it's a pretty that's a pretty specialized question that you're asking. So happy to look into it though, but you do see both that usually come in when you guys come in. Yeah, absolutely. We see both. Okay. Thank you.

While you're there, Sam, I have a question for you as well. I don't have any other lights on. Um, so all of my questions have been answered except for one. Now, you mentioned shifts several times. So in the morning, most of the traffic that is westbound on 192 is headed for 95 to head either north or south. So your shift times, are you going to be running two shifts or three shifts? Yes. So we'll be running two shifts, uh, one in the morning and then one overnight. Uh, the exact timing of that shift hasn't been determined yet, but they're typically two 10-hour shifts. So we usually have a early morning one and then we have a break in the middle of the day and then we have overnight shift.

I'm just reason I'm asking is that if you start at the same time the other people are going to work then it would just be that that much more traffic on 192 trying to head west whereas your shift times were opposite earlier or later or something it would help traffic on 192. Our early morning shift starts somewhere around 7 or 7:30 a.m. So it's typically before the standard rush hour traffic. Okay, that that would help. That's why I asked. So, thank you very much for having that information. Thank you. All right. I don't see any other lights on here. We have a motion from Mr. Bentley and we have a second from Miss Voltz. All in favor, please signify by saying I.

I. Those opposed say nay. Motion carries. Um 51 uh with um Miss Adams opposed. We don't have Pat. I said yes. Well, he made the motion, but he's not here now to vote. I am here. Mayor, hang on. Let Let's see if we if we Let's There he is. Sorry. Sorry. We We lost you. Uh, Councilman Bentley. Yes. Okay. Were you able to hear us? Because I did not hear your vote. I can't hear you now. Are you muted? I'm here. And I said yes.

Oh, there you are. I can hear you now. You said yes. Okay. So, it is six to one with Miss Adams voting nay. All right. Thank you very much. That closes it for 5A. We'll go to 5B. Thank you. Thank you very much for coming. Which is also Miss Fischer. And this is to amend the future land use designation. Okay. If you give me one minute and I will load that up. Here we go. Okay. I think that's what he's talking about.

All right. Thank you. All right, I'm I'm going to start while we have it helping us out here to make sure that Mr. Bentley is still listening to this. So 5B and 5C um you did hear at a previous council meeting. This is this is about uh Ocean Crest, which would be a skilled nursing home. And this is adjacent to the your life property off of Mittton uh near the intersection of Heritage Oaks Boulevard. And yes, there were some items that council asked for us to follow up on knowing that there was going to be a second reading um of the ordinances to approve the comprehensive plan map amendment and the resoning. So I I'll leave this part to city attorney.

Thank you. And once again, this is a quasi judicial matter and you are required to disclose any conversations or other communications that you've had outside of the uh staff report and the staff presentations um or conversations with staff. Um so if you have any disclosures, please make them at this time.

Anyone for disclosure? No, I have no lights on. All right, please continue. Um so the background again you have Jake Wise who's in the audience representing uh the property owner and the the particular uh Ocean Crest skilled nursing facility that would come on site. This property is not as big as what we just heard. It's only 6.12 acres located at the northeast corner of the intersection Mitten Road and Heritage Oaks Boulevard. And it it would have to in order to have this nursing home, you have to go from the commercial designations that it has to something institutional. That's the way that our zoning code is set up. So 5B in the agenda has to do with the future land use designation. So that's what the staff report deals with. Um that's what these slides show is that you have sort of a reddish color. If you look on the on the left side of the screen, um to the south of your life memory care, you have the commercial designation and then on the right side of the screen, if that was changed, it would go to that grayish color for institutional. You do have Woodfield and some of the residential behind it. Uh we talked about that. So, I'll I'll give you an update here in a minute. Nothing has changed in terms of this analysis of the compatibility and nothing's changed really with our comprehensive plan review. We have to look at our goals, objectives and policies um nor to how they would get their utilities that all remains the same. The maximum impacts is something we have to prove to the state. So that's in the staff report. We talked about you know the institutional being the future land use designation that they're seeking. And then I always like to remind remind everybody that there's a property rights sort of balance in the state of Florida that it's not just that a city can say okay because somebody has property and it's vacant it's got to be vacant for the next 50 hundred years the

way the state looks at it and has told all local governments is if they have the right zoning they can develop whatever is allowed in that zoning district. Switching to agenda item 5C. Um we have sort of two parts to the resoning. So, what makes institutional zoning unique is that you always have to have a site plan that goes with it. It's not just sort of a broad changing it to a C1 or C1A or CP. When you go to the P1 zoning, which is what they're proposing on this slide, um they have to have a site plan and that's what they showed you all last time. That's where you all had, you know, some of your your comments. Again, the compatibility part of it does not change. Um, and what the applicant is is saying that they want to do is have the 117 bed nursing home, maximum of 30 feet of height. It would be approximately 80,000 83,000 square feet. Um, and they meet some of the other criteria. We also have to make sure they're consistent, that that plan is consistent with some of the sort of the basic items in the land development regulations, and they are. um and especially with the fact that that's still part of the town center overlay and how that area gets developed. So part two then of the resoning is jumping to this concept plant. So this is the colored rendering where sort of that beige color is the building. The green is any of the open space including some green in the middle of the building. And what I've done here to sort of highlight the changes from last time is to show you that red oval and the 20 spaces. I'll let Jake Wise talk to you about what type of surface that's going to be instead of a regular, you know, concrete or asphalt surface. And then I've also labeled some of the HC stands for handicap. So you'll see

the that lettering um towards what would be Mitten Road on the front. remember this facility in your life would share a driveway. So, they both have a shared driveway and you all had asked that they look at adding some handicap spaces and they have, but I'll let them tell you what they did. The number three is what I wanted to talk a little bit about the proposed vegetative buffer near the storm water pond in lie of having um like a solid fence and you can't see it under there. I'm not going to try to move Mr. Bentley Square. Um, number four, the Woodfield HOA. That was something that I I believe was council member Frampus had asked us to talk to them about the fence and does that existing fence get taken down for just a portion. So remember that fence for Woodfield goes all the way from Heritage Oaks all the way up to Henry and that this property is only 370 ft I think is what other engineer will tell you. So it wasn't all 1,200 ft that would be changed. It was only going to be the 300 and whatever in this little segment. Um the rest of that 900 feet is actually belongs to the your life of property but that wood fence belongs to Woodfield HOA. Um so number four just explains that you know we Mr. Roie and I met with the Woodfield HOA to ask the questions about whether they would be you know desirable of giving up that portion of fence. And we did explain that, you know, it the industrial, institutional, commercial, as long as it's a solid fence, it could be PVC, it could be, you know, solid wood. Uh they could put up a wall so it would not have

to match the rest of their 900 ft of fence. It could be something different. And that, you know, the ownership would be split. If you think about that, if you think about that part of it then would be owned by this corporation and another part would still be owned by Woodfield and they had some concerns over that and I know they're in the audience. So in instead of having that, we talked about a vegetative buffer. So I'll show you that in a minute. And then lastly, there was discussion about instead of having a a bus shelter um like we have down the road on Mitten, sort of having like a a roof covering over where there's an existing bench and there's a bus sign about a block away. Um, so in conclusion, what we're asking is that you all go ahead and consider approving the second reading of ordinance number 202525, which would transmit this future land use map change. And then for agenda item 5C, there's a part one, which would be the actual reasonzoning, the going from what they have of the CP zoning to institutional to the P1. And then there's a part two which has these eight conditions with it. So I'm I'm not going to read through this, but this is exactly what we have in the staff report. Um we're happy to try to explain some of this and I am going to put this back on the screen for this because I would like the applicants representative come up and talk about the the two changes.

Thank you. I'm Jake Wise, civil engineer for the project. We also have our project manager and architect here. If there's any questions, I can't answer.

Sorry about that. Um, so we dove pretty deep last time at first reading. We listened to what uh council wishes were and we working with the city um have I believe accommodated all of the requests. Just to run through them real quick. One of the concerns was even though we were code compliant on handicap parking, I believe it was Mr. Frampus was asking to add more if we could. So, we did add two more handicap parking spaces. Um, I know Miss Adams especially was concerned about green space along Heritage Oaks Boulevard. And, uh, so what we did was we took the 20 spaces you see circled on that plan. Thank you, Christie. um that were already there. And we're going to do an open paver with grass. That'll be our overflow parking. So, it only be used at peak times if necessary. Um and the peak times are typically the shift changes uh that we have. And if you remember before at first reading, we talked about that we've adjusted the normal shift changes to be different than your peak AM. That's when the traffic on Heritage Oaks Boulevard backs up the most. You may also recall we originally had two driveways on Heritage Oaks Boulevard when we first submitted to the city. Working with the city, they were concerned with the one especially closest to Mitten Road. So, we eliminated the closest one. Now, we just have the one to the back. We had our traffic engineer go out there during peak AM hours and identified that it doesn't stack all the way back to our driveway and any of the days that they were out there. So, we're comfortable that we're not going to become an AM peak hour issue for you there. We also worked went back and forth multiple times. I know the city met at least twice with the HOA and uh talked about the fencing and the vegetation. At one

point, we had submitted a plan that identified a solid fence along the backside of our storm water pond, but after a couple of those meetings, it was identified that it'd be preferred to have a six-foot high minimum vegetative buffer, which we agree with. That's what we would like to have as well. So, it really was kind of a win-win to go through that. Um, we actually completely redesigned the building to accommodate that single driveway furthest to the east. Um, from our original submitt as well. Um, so they've gone through a lot of uh, uh, wranglings to try to make it work and be the best neighbor we could to the subdivision. I don't think I have to tell you that compared to the current zoning and land use and other potential uses that could be three or four stories tall and generate way more traffic. Um this is probably the lowest possible traffic generator other than self storage that could be on the site. These types of facilities are immaculately maintained. They're not successful unless they're able to market to the children of the residents. Um so that's how they operate. This is a singlestory building uh as well and uh we are sharing driveways with the facility to the north so we don't have too many uh access points and we're also sharing storm water treatment as well. Being in the town center overlay district there's going to be some additional benches and public interactivity uh with respect to uh the perimeter of the site as well. Um, so with that, happy to answer any questions you have. Didn't want to go through the whole thing again, unless of course you want to. Um, but we did accommodate, I believe, all of the wishes from the first reading.

All right. Thank you. Uh, this is a public hearing. Public hearing is open. And we do have one card from Mr. Ted Mckercher. Hi, I'm Ted McCerter at 2470 Winchester Court in the Woodfield neighborhood. Uh I'm here to offer my support for this project. uh they seem to be a a great uh neighbor for this facility and uh we've talked with the staff and they've done a lot of work to accommodate our concerns uh with our buffer between the properties. I hope the neighbors of the facility will be uh diligent in their landskeeping upkeep as we uh look forward to the project. Thank you.

Right. Thank you. Are there any other comments regarding this this item? All right. We'll close the public hearing, Mr. Frampus. Thank you, Mayor. Um, let me just make a motion first to approve the second reading ordinance 2025-25 as written. And then I have a All right, Miss Maguire. Thank you, mayor. I have a second. Thank you very much, Mr. Frampus. Your question.

Um I think this is a good project for the area. Uh there's a lot of need for these kind of services and uh I think it's going to fit in good um in that location. I was happy to see that uh the bus stop shelter got put in the plan uh that I talked about with Mr. Roadie and Miss Fischer. Um, as far as the vegetative buffer, I know code requires the fencing. Is that is that is that a good does that switch or is that something we have to the code actually allows either or? Okay.

And we actually really push the the solid wall because it's so much easier. But in this case, because this is a unique situation of having the woodfield HOA fence, no need for two fences, right? No need for I think that I think this was a good compromise and I and I like that the vegetative buffer is getting put in. That's all I have. Thank you, Mayor. Right. Thank you, Miss Adams.

Mine was only a quick comment uh because I feel like a lot of times we will provide feedback as a council and then we've kind of done a lot of back and forth. Um but I really appreciate um same thing that Mr. Mkercher had had noted. I feel like they've really heard our comments. Uh they really took them to heart. They made changes that I think will make it beneficial to our community specifically. Uh, and I personally I'm excited about it. I've talked to multiple people who will be impacted by it uh, living in Heritage Oaks and many of them agree that it's a good fit for the community for for where we live and for what it's going to be able to offer in terms of services. So, I appreciate them working so hard with staff uh, to really make it the best it can be based on our feedback and for what you guys need. So, thank you. Thank you. Um, Mr. Kerry, you need to read the ordinance.

Thank you, Madame Mayor. Yes, I have actually two ordinances to read and they'll need to be voted on separately. Uh, the first is ordinance 2025-25, an ordinance of the city of West Melbourne, Broad County, Florida, amending the future land use map of the comprehensive plan to change the future land use on a parcel of land totaling 6.12 plus or minus acres located approximately at the northeast corner of the intersection of Mitten Road and Heritage Oaks Boulevard. and as more fully described herein from city of West Melbourne commercial to city of West Melbourne institutional providing an effective date and the second is ordinance number 2025-26 an ordinance of the city of West Melbourne Vard County Florida reszoning a 6.12 plus or minus acre of land generally located at the northeast corner of the intersection of Mitten Road and Heritage Oaks Boulevard and is more fully described here in from city of West Melbourne commercial parkway with town center overlay to P1 institutional providing an effective date. Thank you.

Thank you Miss V. question before we vote? No, I was going to make No, go ahead. Okay. All right. Thank you. We have a motion on the floor from Mr. Frampus, a second from Miss Magguire to approve the second reading of ordinance 2025-25. All those in favor, please signify by saying I. I. Those nay. Motion carries. Mr. Bentley, I didn't hear you. I motion carries 70. Right. Thank you. All right. We're going to go to 2025-26. We're doing both of these separately but at the same time, right?

Yes. And if you can do this vote for part one and then make a motion to approve the part two just so that we have it in the record that these eight conditions are still applicable. Part one and part two. So we're do 26 is part two, right? 2025-26. 26 is actually part one and A and B. All right. A and B. All right. Thank you. All right. Um Mr. Krampus make a motion we approve the second reading of ordinance 2025-26 as written in option A I mean letter A. All right, I have A down there. Mr. Gaylord. Second.

All right, we have a motion on the floor from Mr. Frampus and a second from Mr. Gaylord to approve of the second reading of 2025-26A. All those in favor, please signify by saying I. I. I. Those opposed say nay. Motion carries 70. All right. B. You ask for B separately. Uh, Mr. Frampus, make a motion we approve the concept plan as a binding layout of the site subject to the following conditions as written.

All right. Thank you, Mr. Gaylord. Second. All right, we have a motion in the floor from Mr. Frampus, a second from Mr. Gaylord. All those in favor, please signify by saying I.

I. Those opposed say nay. Motion carry 70. All right, that was easy. There's the items. All right, we will go to D. 5D. Correct. Okay. So, um, agenda items 5D, uh, numbers one, two, and three have to do with property at the corner of Hollywood and Eber. And it's both a smallcale map amendment, the reasonzoning, and a development agreement. Um, so the applicant is Jessica Gal, but Mark Watts is here as the uh practicing attorney for the the property owners. And remember this is the property that is near the northeast and the southeast corners of Hollywood and Eber. So this came to you many months ago. You all said that within 6 months they should come back so that they could clean up those little slivers of property. And there's one that's on the north side 1.061 that was not originally included in the 1990 uh annexation and comp plan amendment. It was actually annexed but it didn't receive a designation. So, this sort of cleans all that up. Um, and that's why the acreages are so low compared to the 40 acres that you heard about at that time. Um, there is no proposed use. There is a proposal to have the zoning and the future land use match what their neighbors are to the north and to the south. And then the development agreement goes a step further because there was a lot of discussion back then about limiting the uses so you don't have people building, you know, apartments or other types of things here. So I'm going to kind of run through that quickly. The property history is that this is just a little bit of all of those sort of blue colored properties that the Carassis had brought into the city in the 1990s.

For the these particular properties, you would go from essentially what they would have had in 1990 in the county, a residential four sort of future lane use designation to having the MD stands for medium density residential in the city. So that's the right hand side of the screen and that would be on both the north side and the south side. It would have that same designation. The reasoning has to be a little different so it matches the neighborhoods that are are near it. So it would go from the residential agriculture center zoning that it currently has as though it those properties were still in the county even though they're in the city to the right hand side of the screen you see on the north you have that west Melbourne Landing subdivision has the R1B zoning and so even though that's not an active zoning district we want to make sure that this sliver matches that so that remember we we're trying to not have um sort of leapfrog zoning all over the place. We want to have consistency. And on the south side, Manchester Lakes is sort of in a different shade of color, which denotes a different zoning district. That would be the R2. And so that little sliver would have the R2 to match the Manchester Lakes. Um, we did our analysis to show you that, you know, by doing that, you are going to be consistent with the land development regulations. Um, and then this is really where we get to limit what happens on those properties. So in the developers agreement, you know, the uses are limited to landscaping, open space, and storm water. That's it. That that's sort of the menu that there's nothing more to it. You know, open space types of uses. Um the development agreement also tells them to work with Bard County about storm water management if Hollywood Boulevard is ever widened. and they have told us, I'll let their attorney speak to this, but that the property owner has reached out to the county. I've been

part of those email chains um where the property owner is trying to ask the county, where you at? Are you, you know, finished with your designs? We know you don't have the money to build it yet, but where are you at? Um and so there's some of that already going on, but we memorialize that in the development agreement. And then, you know, we also have a statement in the development agreement that these uses could serve as buffers to those surrounding subdivisions. So, it it's just to make sure that everybody, whether it's now or 20 years from now, by looking at a recorded development agreement, whether it's a broker, insurance company, mortgage company, um that everyone knows sort of what the rules are for these two properties. So in conclusion, you know, we took care of it um of the the future land use and zoning and the omission that happened from 1990 and we talked about the use restrictions. Um there's minimum impacts to the surrounding neighborhoods. So we we went to the planning and zoning board with this and they did recommend approval. That also was last week. Um so 5D and then the parentheses one for the smallcale amendment. SSA stands for smallcale map amendment. Uh the planning and zoning board and staff agrees that you all if you so please should approve the first arena of ordinance number 2025-32. Then we have 5D number two the resoning to approve the first reading of ordinance number 2025-33. And then finally, the development agreement would have to be approved, too. And like I said, the the attorney for the applicant for the property owners here if you would like to hear from them.

All right. Thank you. I do not have any lights on. Mr. um Kerry, would you like to read the ordinance while we're here?

Certainly, Madame Mayor. This is ordinance number 20. I'm going to once again read two separate ordinances that will have to be voted on separately. The first one is ordinance number 202532, an ordinance of the city of West Melbourne, Bvard County, Florida, amending the future land use map of the comprehensive plan to change the future land use on parcel of land totaling 3.125 plus or minus acres located near the northeast and southeast corners of Hollywood Boulevard and Neber Boulevard and as more fully described herein from Bard County residential 4 to city of West Melbourne medium density residential providing an effective date. And the second one is ordinance number 2025-33, an ordinance of the city of West Melbourne, Bvard County, Florida, reszoning 3.125 plus or minus acres generally located near the northeast and southeast corners of Hollywood Boulevard and Eber Boulevard and as more fully described here in from Bard County agriculture residential to city of West Melbourne uh RB R1B single family residential and R212 and multif family dwelling providing an effective date. Thank you. All right, we're looking for a motion for ordinance number 2025-32, Mr. Frampus,

we do public hearing or did we have to open that and close it or I don't remember doing it so I just spaced out. We did not and we are under public hearing. I do not have any speaker cards. We did not have any and and did anyone want to speak on this public hearing? I have no cards and no one's asking to speak. We'll close the public hearing. Mr. Frampus. Thank you, mayor. I'll make a motion we approve the first reading ordinance 2025-32 as written. Thank you, Mr. Gaylord. I'll second.

No other comments. All right. We have a motion on the floor from Mr. Frampus, a second from Mr. Gaylord. All those in favor, please signify by saying I. I. Those opposed say nay. Mr. Bentley, did you speak? I didn't. Okay. Thank you. Motion carries 70. Thank you. We'll move on to the item two. Uh, next item two, which is 5D2. This is ordinance number 2025-33. Mr. Gaylord, I'll make a motion that we approve the first reading of ordinance number 2025-33 as written. All right. Thank you, Mr. Francis. I'll second it.

Uh, can I just say, mayor, that six months ago, we worked real hard at trying to get something that would work for everybody in this this instance. So, we're kind of flying through it, but we did work hard six months ago getting this right. So, yep. Thank you. Definitely. All right. We have a motion on the floor from Mr. Gaylord, a second from Mr. Frampus. Please sign. All those in favor, please signify by saying I. I. I. Those opposed say nay. Motion carries. 70. Number three 5D3 is a request for development agreement approval between the city of West Melbourne. Mr. Frampus. Make a motion we approve the development agree agreement as written. Mr. Gaylord. Second.

All right. We have a motion on the floor by Mr. Frampus, a second by Mr. Gaylord. All those in favor, please signify by saying I. I. Those opposed say nay. Motion carries. 70. All right. Next item. E 5e. Lar West Melbourne Town Homes. Right. We have a number of items. I'm going to do the annexation um sort of separately than those other items just so that we establish um what some of the reszoning is about which is about a small piece of the property not the entirety. Um so the the subject of this voluntary annexation voluntary annexation just means that they have come to the city asking the city to annex into our city limits. Um it's one vacant property and the history is that in 2006 the the bulk of the property so that's sort of where my u cursor is hovering here on the screen um that was annexed in at that time we were told by the city attorney based on the Florida statutes because remember the statutes change over time that we would have created an enclave don't annex in the front part. So, fast forward to 2021. Um, statues have changed, city attorneys have changed, situations have changed along John Roads. Now, we can go ahead and annex in that front part. And so, that's what this is about, the 2.75 acres that's in this uh yellow rectangle here. Uh, we do all the notifications as we always do to surrounding property owners. We have not gotten any feedback. We always have to look at the adjacency. we just talked about, you know, that they are directly adjacent to the city limits and this map shows that a little better. Um, and we cannot create an enclave. We do not do that. We actually sort of fill in an area um that there sort of had been a a gap. Um, the comprehensive plan and the reasoning, you know, the the one thing we have to think about for annexation is are we

providing urban services. So, utility improvements are proposed for this property and the site is proposed to be dedicated to the city as a park with a walking trail. Um, the future land use designation would go to urban density residential and what they're asking for is a reszoning to the R3 which is similar to the property to the west of it. Um but with the discussion about the annexation, the only thing that we're asking for this annexation is for you all to consider approving the first ring of ordinance number 202529 which finally annexes in this 2.75 acres. So if we could have that motion and then I'll discuss a little bit about the zoning.

Mr. Kerry, would you like to read the ordinance?

Certainly. This is ordinance number 2025-29 and ordinance to the city of West Melbourne, Bard County, Florida. annexing by voluntary petition a parcel of land approximately 2.75 plus or minus acres in size located at 930 South John RHS Boulevard and as more fully described herein finding that the area being annexed is reasonably compact and contigu contiguous to the city that the annexation of the property does not create an enclave and that the annexation of the property otherwise complies with Florida law amending the corporate boundaries of the city to provide for the incorporation of the real property described herein providing for filing of the revised city boundaries with the department of date, providing for repeal or prior inconsistent ordinances and resolutions, providing for severability, and providing an effective date. Thank you.

Thank you. Did you want to do the quasi judicial on this as well? Uh the annexation itself is a legislative item. So that it doesn't require that. However, when we get to the comp plan and resoning amendment, assuming that uh you do choose to annex, um if you've had any communications out with anything outside of the uh presentation that's provided by staff or the materials that are provided, uh you should disclose them uh prior to uh voting on those items. Thank you. Thank you. And this is a public hearing item as well. And I believe the applicant has a presentation. Um, does the applicant want to wait until we get through the annexation? Yeah, they want you all to vote on the annexation of the front parcel.

Of the front parcel. All right. Uh, this is your item one. Um, this is ordinance number 2025-29. That's right. Bushes of the council, Miss Boltz. Yeah. I'll make a motion that we go ahead and approve um, ordinance number 2025-29. Thank you. and Miss Adams. I'll second. All right, we have a motion to annex from Miss Vultz and a second from Miss Adams. All those in favor, please signify by saying I. I. Those oppose say nay. Motion carries 70.

All right. So now I'm going to present the items under 5e that are number two through four. The small scale comprehensive plan and map amendment, the reasoning, the development agreement, and the conceptual master plan. Um this is where we asked Mr. car to talk about quasi judicial already done. Mayor, Mr. I'm sorry. Um, Miss Vault, your light is on. Did you? Nope. Sorry, Mr. Gaylord. Uh, I did have uh email conversations with the applicant.

All right. Thank you. All right. Please continue. Uh, the background, you have Anna Saunders who's a civil engineer as the agent for LAR Holmes. I believe both are in the audience. Um, and we talked about this, you know, front side of 2.75 acres. That's the only thing that needs to be reszoned and comp plan amendment because as I said, the other property to the west um already has that, but the entirety of the site. So, the entirety of this site would be this vacant plus site is in the development agreement. So the reasonzoning is just for this rectangle and the existing use is vacant and once upon a time it had been that strawberry new picket farm. Um proposed use would be a city park with walking trail and storm water pond. It's a private property so it would have to be dedicated to the city. Um the existing future land use in the county is community commercial which explains why they had sort of that commercial aggra business there. And then the proposed future land use in the city would be urban density which would match what they have on the vacant property to the west. The zoning in the county even though it had a community commercial future land use it was out of sorts with its zoning because it had a medium density multiple family zoning. So all that goes away by aligning the zoning in the city the R3 with urban density residential. Um, this is a map that shows what I was describing, you know, where you have this property that was in the county that would match with sort of the the color and the symbolism um for the the city. And then for the analysis of compatibility, it would be compatible with the surrounding uses to the north, south, east, and west. Um and then in terms of you know Florida statutes requires just like I say anything um whenever we do a conference

and plan amendment we have to look at sort of maximum infrastructure and there the impacts to that infrastructure. the city is able to um serve the property, you know, even if it developed by itself as with water and sewer and they are identifying in the master plan that they're going to use the 2.75 acres a big part of it for storm water. Um and they would continue to have, you know, waste management as their solid waste provider. The analysis for the difference between being the county and the city um does show a decrease in square footage in potential traffic. This is something we have to show to the the state when we submitted to the state for their review of what we've done. We al also have to show that we in some way have identified how this would be consistent with the goals, objectives and policies and we do that. Um, and then we talked about the private property rights. That's the item that I show here in blue. So, you know, again, it's the owner proposes to use the subject property for a public park and walking trail and for storm water storage. For the reasonzoning, we we describe that again on the map. you can see the difference between the left side of the screen and the right side in terms of the colors and the symbolism what it would become in the city and that you know this would be consistent with our land development regulations. So the second bullet is that you know the proposed application does not contain conditions or limitations not applicable to any other property in the zoning district. That that's part of the review when we look at um a resoning. Um the the benefit to the city is we would get to use the park as a walking trail and for Limar storm water providing additional buffering to the low density residential to the south.

So what we're talking about is you know this entire parcel. So now that we've annexed in 2.75 and they have over 14 acres in the back you have this property still in in the county uh to the south that could be used for something. Um, and having, you know, a park up here and having some buffering because they're not going to be putting the town houses right up to the south property line. That does provide some of the buffering. They have industrial to the north. So, remember that's an existing industrial building. Okay. And then shifting gears to the development agreement because this sort of makes it all make sense is that this image here, even though it's turned on its side, you can see how you have the public park in the front part. Um, so I'll let their engineer talk about the exact acreage and then you have a series of townhouse buildings. I know it's really light to see sort of the outline of the town houses, but it's town houses means it's fe simple. So it's not apartments. So each of these is its own separate unit, own separate ownership, a little bit of front yard, a little bit of backyard, everything that a property owner would own. And Lenar is the developer who would be building this. Um it would be 144 units. Um the development agreement for the city provides us sort of confirmation of the proposed uses. The density, we get to limit the density through that. We get to say that the use is going to be, you know, a townhouse and not something else under that zoning district. We get to talk about infrastructure improvements, architecture, landscaping, and what that front property would be used as. So, we're calling this a draft. And remember, this development agreement, when we call it a draft for the first time, it comes to you, allows city

council the ability to talk about any other concerns they might have. um anything that they they'd like to see addressed before we tentatively had a schedule for the January 20th, 2026 council meeting. So, it gives you almost a month to sort of think about that. But, you know, we we do ask that if you've had a chance to consider, you know, what's in front of you to give us some feedback. Um I'm not going to go through all the statements on here. These are all sort of sections that are in the development agreement. And I'm going to let the developer talk about this po this sort of linear park that they have internally. And you know, we we have this sort of colored version where again the green obviously represents the open space. The brownish and cream colored you know buildings are on site. You have this blue representing the storm water pond including the slopes of of the pond. And then you have a little bit of public parking. Um this entrance would be gated, but the gate is not here to cause an issue. And remember that comes to you all separately. So they still have to if this gets approved, they're going to start working on the construction drawings. So the construction drawings are the big set of drawings with lots of details on it. And that's probably when they would decide to come back to you all for approval of the gated entrance, but this is not the meeting we're doing that at. And then they're going to have their own uh recreational track with guest parking. I know this isn't real clear here, but there are different colors to the buildings. Um there are s slight distinctions to the entrances and they're calling it a coastal theme. Um and they they have done some enhancements around the windows so that

things stand out a little better. All right. So the the townhouse lot dimensions um they have you know this information here. If there's a little bit of changes between what we have in the code versus what they are asking for and this is the mechanism to do that distinction and staff doesn't have a a problem because they're not really significantly changing what we would allow in the code versus what's in this table. Uh we have to make sure it's consistent with the comprehensive plan of land development regulations and the check marks you know on these three bullets tell you that it is. And in conclusion, this also went to the planning zoning board as your local planning advisors December 10th and they did recommend um for agenda item 5e2 the smallcale amendment to approve the first reading of ordinance number 2025-30. And then for agenda item 5e3 the reasonzoning they recommended approving the first reading of ordinance 2025-31. And then I believe we have 5e4 for the development agreement. Um they had the same sorts of um conditions we had one through three. They added number four consider adding more public parking spaces for the park track if the space is available. And then what I have it atalalicized is the um attorney for the project had asked that they be allowed to put in a section about the uh legal notices if something has to change on the development agreement. So it's kind of like a scrivener's addition to it. So that that's already been changed. But at this point in time, I'll try to answer any questions or if you all would like to make the motions and move to public hearing. Like I said, the applicant is here in the audience. All right. Any questions from Miss Fisher, Mr. Frampus? I have questions on the park. I don't

know if you want me to wait on that. You want me to I'm concerned with it. Yeah. May maybe we should see if we can get the applicant here because you know they're the ones who added a couple more parking spaces. So I'd rather that they talk about the But these are questions for you only because we have to have his pres the presentation. They do have a presentation. Selinar has a presentation they'd like to

My question for you is typically it's a private roadway coming in to these type facilities, but the parking for the park would be through their private driveway. I don't want the city to be responsible for any of the roadway leading up to the park. Um, and my other concern is they're talking about donating a water retention pond to us. I have concerns with water retention ponds because of erosion and stuff like that. If it gets turned over to city, then we're responsible for that erosion. And to turn it over to us, three acres given to the city of just a water retention pond. I you know just having a walking trail around it doesn't do anything for me. It is I'm not excited about that. Um it just seems like a big responsibility for the city and I don't know if Mr. Road

if I could just jump in quickly about the road. I I'll answer that part. is that remember since a townhouse sort of development is a subdivision, they're still going to go through the subdivision process and that road has to be identified as either public or private. So then that becomes almost like, you know, a statement that can't be altered without going back through the subdivision process. So to me, that's not a concern. If it's labeled, let's say that they call it tract A and it tract A is a private road. Well, whatever that width is on that subdivision for that and the length of it, that's what they have to maintain. There's no discussion about that. There's no that get gets set in stone. So, I'm not concerned about the road.

We typically do parking off of a private road for a city parking. Well, it's it's it's not that we typically do it. as long as we still have access. The the the way that that note has to be written in the subdivision is going to be that before they get to those gates that there's a statement that says track day A is not just for the residents back there or you know whoever services them, but it's also going to be for whoever visits that park. And that's something we can make sure happens in the subdivision. with this layout that you're showing, it seems like it'd be difficult to have a gate.

It really isn't. With a subdivision, it's pretty easy to make that sort of distinction. So, I'm I'm not too concerned about that. I'm going to let Mr. Roie talk about the storm water management because he and I did talk about that.

Yeah. Uh definitely need to work out some some details on uh pond responsibility and maintenance and and you know, performance bond length. um having some of those concerns with some of our uh storm water ponds in the community and and not holding up after initial construction. Um really when LAR came uh proposed a town home project, you know, the staff has been very supportive of this project uh considering what was proposed just a couple of years ago here on the site. And so uh the town home really caught our eye. Originally the park the the open space in the park area was um further back and and for the community members solely and knowing that we have a park desert in that part of the community. Uh the thought was what if we push that park out to the road. one gives a buffer uh from from John Roads uh pushing the development a little further back which would be aesthetically more pleasing, but two gives the city a park area. I know it's it's not the world's greatest park. Um but it certainly gives us the public in that neighborhood uh additional walking area. uh it's going to be obviously the water it's going to be wellkept and so it gives uh the community members another recreational alternative in that part of the community uh that we know is lacking and so we thought that might be a good possibility for the comm for the city and for the community and so that's why we incorporated that way but again um that's why we have these meetings and we bring these these items forward we also share the concern on the limited parking. Uh we are working with the developer to to see um what we can come

up with but also wanted some feedback. We yeah we we we wanted to you know we wanted to have this meeting uh and get that get that feedback and see you know what direction we're going um so so we can give some direction.

I'm really concerned about calling this a park for the city and maybe maybe Mr. Bentley will have a little more insight. Is this what his his uh you know he he lives over in that area. Is this what the kind of park that they're those residents are looking for a walking trail? It just doesn't seem much of a park just so we can call it a park. I just I don't agree. I you know I just I think it's a bad idea for the city to call that a park for the residents over there. So it's just my thoughts. Thank you. Am I supposed to comment? Mr. Frampus, your light is still on.

Mr. Bentley, did you wish to say something? Yes, thank you. Um, you know, the project as a whole I'm in favor of. I think town homes are a better alternative than some of the previous uses that have been suggested there, such as apartments. Um, so I'm in favor of that and I think most people would be in favor of that. I probably uh did not understand at the time that they were going to try to make this the northern park as we say. Um,

no. And this definitely will not be the sole park in this area. We just think it adds a nice it's almost like a pocket park for a part of the community that doesn't really have any public park space. So, you're going to allow the public to use their park. It would become a public park. That walking trail will then be open to the public, but it's not counting as the northern park that we No, no, we're still working on a northern park, a more of a traditional park, play gyms, play structures, you know, park space, that kind of thing.

They would get the benefit of the park funds that normally would be contributed. That would be the offset, right? By donating this parkland. So partially partially offset but again adds value adds adds value to the area as opposed to just the development. So residential development has to either pay in lie of or they can donate and council has the ability to say yes we would we would rather have the land in lie of

I mean we're we're talking about putting a walking trail around the one right on Ellis down the road. I I just think I'd rather I think we could put the money to better use if for a real park. So, it's just my thoughts. Any other comments on this? I don't have any. Yes, we're looking for the the applicant. Yes.

Good evening. Anna Saunders, civil engineer for the project. I will just wait a second while the presentation gets brought up. Thank you. Um, so this is you guys know where it is. We're going to talk about our Yeah, of course.

Oh, you got to share it, right? You good? Ready to go? I'm just going to run through it very quickly. As you know, Christy and her staff do a tremendous job. You probably get sick of hearing this, Christy. Everyone compliments you on these reports. Um, so I'll just get quickly through it so you guys can get to your questions. Um, you know where the project site is located. We've gone through that. Here's another view of that location. Um here is again just an overview of the site plan and showing that PO uh recreational area which is the located between um in the center part of the the site there. It's just over an acre. It's about a little over 600 feet long about 70 feet wide. Um I'll describe that area later. PO is uh sort of a passive recreational area of parks. Um nobody really wants a play gym in their backyard unless it's their own kids playing in it. So, what LAR has found that they what they do very successfully is we landscape this area um and provide some kind of quiet spots to sit and you know have conversation. There's maybe a small putting green, things along those lines. And I'll get you some some photos here in a second um that go along with supporting their amenity center. So, they do have a clubhouse uh with a pool, a centralized mail kiosk system, and so on. Um and again, we've talked about this park. I'll get to the that a little bit more uh in a minute when we get to the landscaping plan so you can see it. I agree when you look at it from this uh vantage point, it looks a little bare, but once we spruce it up with plants and and trees and I think you'll maybe change your opinion on that. Um as Christie mentioned, we are presenting this as a gated community. We'll be back to you um in the future on that. And if you want any statistics on how much

stacking we can provide you, I've got all of that um there as well. approximately I think 11 to 12 cars can stack on the um west side of the proposed public parking. So there wouldn't be any overlap between those two um with obviously additional left after that. The allowable density is 15 units an acre. We're um under that by about 42%. We talked about the public park, the obvious increased tax base. You guys have heard that before. um the extension of about 4,600 linear feet of water mane and sanitary sewer that is coming from the southwest corner of the Sheridan Lakes project. Uh we will be bringing that north along the city's canal system, bringing that uh that water main along our southern property line out to John Roads, taking it north um up to our property line to Blue Origin, which will be parallel with an existing Melbourne water main. It's also going to be taken west, I'm sorry, east across John Roads Boulevard, making an interconnection there for you guys. And coming south along John Roads, just north of the Sheridan Lakes community, there's another um water main step out there. And we'll be making that connection as well. So providing an entire looped water main system for you along with an uh an extension going north. While we're doing that along the uh Mel West Melbourne Canal portion of that, so kind of your I guess right next door to Amazon, if you will, we're going to be providing um additional stepouts for uh sewer, water, fire hydrants, working with your staff to determine what that line size is going to be. Um but we've already accepted that and have put that in the development agreement. The other item I want to point out is that we'll be widening John Roads Boulevard. So, the project will be um constructing not only a northbound but a southbound turn lane into the project and widening that portion. Um the storm water treatment area which is located in the pond is also going to provide um additional treatment to um accommodate the widening efforts of that section of John Roads Boulevard. Um in addition to

that, there'll be a public sidewalk that goes there that'll be along our eastern property line that'll be shared with the frontage of the park. go to the lifestyle. So, the pool, cabana, wreck area, public lakes. Christie went through um previously the homes. This is the interior layout of what those homes looks like from a from a model home perspective. Some of the different color variations um that you can see that sort of that coastal that bluish gray, the off whites, the lighter grays, and the deeper blues and some turquoise. uh a picture of an actual the amenity center as it's constructed. We've built this particular product. If you wanted to go see it, I could give you an address to go to go visit. Um but PA bricks, the traditional pool, like I said, um covered shade area. Um so, and here's some some components of the po. So, when you look at the the the coloring and the the landscaping there, you can see that there's going to be an undulating sidewalk that passes along the back of those trail between the homes. Sort of that putting green to the left, that larger green area is an idea. Maybe some some kids quiet sort of, you know, hangout play equipment um towards the uh shared parking or the the public I'm sorry, not the public parking, the additional parking that flank either end of the PO area itself. Um the bike rack, which we know needs to be covered, so we'll go ahead and be doing that as well. And at the PNZ meeting, one of the um concerns was that there wasn't the potential for enough parking. We originally proposed three parking spots with a with a handicap space. So, four total. We took a look at that. We've added, you can see I didn't have time to move the drainage structure, so we got to probably move that. Um, but we were able to add two additional spaces. So, for a total of six right now, we are more than happy to look at, you know, seeing whether we can add more spaces. Um, but we need to be able to take a look at that through the construction

plan process and working with your staff from stacking perspective, being able to back out safely and those types of things. But we're more than happy to accommodate that request and and take a further look at that. And as you look on the bottom right corner, you can see from a landscape perspective what um what that area is going to look like from from a treecape. And then right in the middle of the of the page is this I don't know, I'll call it sort of like a community tower, if you will. And really what it is is it's an opportunity one for us to have some signage and a place of demarcation and where we're going to be, but also from a school bus stop perspective. You're out of the elements if it's raining. Um it's kind of a place to to sit there and wait for the bus to come get you. It's just outside of the turn lane, which we presume is where the bus will will come and and pick up the school children. here is and the landscaping package was provided to you guys in probably a better quality than what you're seeing on the screen right now, but we wanted to you to see the amount of landscaping that's being put into the project. So, obviously several trees lining the street front along um along John Roads Boulevard. Uh some additional heavier landscaping going on the north property line. We do share a property line with Blue Origin. Luckily, they're a good neighbor and it's a it's a nice looking space, but uh landscaping in that we think would be uh well served for those residents that will be backing up to it. And then uh similarly landscaping on the south and the western um property lines that do have the additional buffer of the the canal. So there's the Bard County canal on the south side that's about I think 50 feet wide and then the city's canal on the west western edge. One other thing to point out or I'd like to to note is the park itself from to provide a separation from the park to the residents. We are proposing a 4ft high whether it be a you know black rod iron aluminum or PVC type fence to go between the lakes uh western most

property line if you will and the rear of those homes. Um so that there will be that separation and it would tie into the gated vehicular system. Um the other thing that uh Mr. Frampus, I'd like to kind of address your concern about the dedication and having to maintain it. While the park would be uh dedicated to the city, the um intent is that LAR through a CDD, which is a community development district, and if you do you know a community development district is I don't want to bore you if you don't. It's a higherend version of an HOA, if you will. um will be taking on the maintenance responsibilities for that park. So for the storm water and then um I think they'd like to work with the city to have maybe the right not the obligation on some of the landscaping components of that and those are details that we're happy to work out with staff um to you know make sure that everything functions in the way that it is and it's not an ownorous on the cities. Yeah, just just to put that if you go back to that picture, just to put that scale in perspective, um if you if you were to walk around that pond on a trail that's uh just shy of a third of a mile, which is a little bit larger, if you go back to your high school track days like me and remember the misery of running around the track, uh one time around a high school track is a quarter mile. And so it's just a it's a little bit bigger than a quarter mile. Um, which is a pretty good, you know, again, it this is I I'm not trying to say that this is the world's greatest park. Um,

but but this is an opportunity to carve out some space for that part of the community that wouldn't be just specific to to this town home development and give our residents in that area another option. So having the maintenance being taken care of by the HOA um you know takes a burden off my mind. Anyhow, were you planning on could we get a commitment to put that in the development agreement as an amendment for the for when we come back? They stated the CDD and so I'm I'm going to try to point out to you John which page they have that on. Yeah. I mean I'm looking at the development agreement right now and I don't see

Yeah. And as I've said I mean this is a good opportunity to have you know any additional feedback that's just for the the the water end of it right and the and the banks the banks of the the pond water system so that's that okay and were you included in that are you having a fountain in there we have not made that determination um fountains are a lovehate relationship some folks love them the next person's going to come unplug it so I don't know that we are necessarily opposed to it but we have not had that conversation with the city and well my was I was wondering about the electric and the stuff it all takes to run that it's a a burden as well. So

right now there's nothing proposed if it is we'll cross that bridge and make sure that we uh cross those tees and dot those eyes. Thank you. So if I could point out that on the recital on page one John it says whereas developer will establish a community development district in compliance with etc. It would be to construct, operate and maintain infrastructure and community facilities which may be authorized by such CDD um including but not limited to roadway, storm water management utilities, hardscape, landscape, recreational amenities and other infrastructure. But if you think we need to have more in there, we can certainly I

I'll work with Cliff and we'll get the language right for the for when we bring it back next next month. think I have. Do you have your question now or do you want to wait until she finish? I can wait unless we'd like it now. I have a couple. Welcome to ask. Go right ahead.

Okay. Um, in terms of the park, and I know we're using that term semi loosely, but if we're making it a park, it would be an official city park. My concern is I'm thinking we just went through an evaluation where we brought in an outside company to evaluate all of our parks. they, you know, tabulated all of our amenities and they kind of gave us feedback in terms of these are the things you offer to your community. These are ways that you can improve and we're going to go kind of step by step and we got community feedback um in terms of what they're looking for in their parks, all that stuff. With that to say, I'm imagining a council in the future going through that similar step who knows how long from now and this park becomes a subject of discussion because they say, "Well, it doesn't match the same level of amenity provision that the rest of the parks hopefully at that point will." So, where do you balance, you know, the benefit to the city saying, "Yes, this is a park, but it's not actually a park." And then how do you, you know, in terms of that feedback from someone like a like a recreation adviser?

Yeah, I that very very good question. Um, uh, Councilwoman Adams, I think one of the things that jumped out at us for an opportunity for for a park and some open space here is that walking always came to the top of the the uh, wreck master plan. walking in trails was always no no matter what scenario it always kind of rose to the top and this became an opportunity to to insert one here in an area um that again you know all all these pieces of this development if you will are are needed for the development the ability to put this park along the road helps the residents in that area because now they have a better setback as they're driving that every day and and then adds this aesthetic of a of a nice park area with a with an opportunity to do some walking and do some recreating. Um, we thought that would be a really, you know, a win-win for for everybody. Again, not acknowledging that this doesn't solve the park desert issue in that northwest quadrant, but this is a start of a piece that links se several other pieces that we put together as a possible solution. So, it seemed like a good opportunity for the city. Um I I think uh the development representative kind of glossed over uh another big item that this development is taking care of and that is stepping in where the old development had committed to looping our infrastructure in that area which is in need of looping that they they picked up that ball and agreed to those uh uh same set of conditions to to do that infrastructure

improvement. uh even though that wasn't their deal, that was the old deal we had that that fell through when the developer left. And so there's a lot of little pieces that I think LAR has, to their credit, come to the table and stepped up and and offered to the city. Um I think this is just another piece. It's not, as I've mentioned uh to many of you, this is not intended to be the world's greatest uh park per se. This is not our our sh our shining star of the community park uh that we have on Mitten, but this is this is an element. This is a public space element that we think adds to the area as opposed to having a big fence along John roads and that's the subdivision and

understood. And I think if it comes down to would I like to offer this to our residents as an option in that area versus not. I mean I I think they would prefer to have an option. So, I appreciate you putting in that effort in terms of, you know, we're going to be master planning all of our parks moving forward. Is this our one shot to quote unquote master plan or provide any input with this park? Who is going to be responsible moving forward in terms of, you know, adding enhancements or deciding, oh, we don't like that play structure where therefore we're moving it and it becomes less and less like a park. So from the public park perspective, what I would say is it's it will be dedicated the land will be dedicated to the city. It is the city's park. We are um offering to take the maintenance responsibility of the stormwater components there. And then we would like the right, not the obligation to help with the landscaping. Sometime if LAR really likes landscaping, uh they like to make sure that it looks nice and they have the ability to do so. Not that the city doesn't, but some cities aren't as good as you guys when it comes to that. Um, I would request, I'm not an attorney, but if I'm putting on my Lar hat, I would want to at least have some sort of conversation to understand what additional program the city might want in the future outside of what we're proposing right now. Um, so that they have some input that in that because it is part of, you know, it is their front door. Um, so I think that would probably be appropriate to have some sort of language in the development agreement to have that conversation, but it it will be your park um to do with as you see fit. To be clear, I wasn't necessarily focused on programming. I think we have other parks for that. I think in terms of physical structures, I don't want to say, okay, great, we're putting in some structures, and I think we could enhance more for people of all different ages and abilities. But if we're going to be putting those things in, I don't want want to say, great, this looks good. Let's go forward. And then a year or two

from now, whoever has that ability then says, well, we don't like it there. We're therefore moving it. becomes less park-like, not more. Does that make sense? It does make sense, but I think the city would be the the governor of that. Okay. Your park is that correct? Your structures, your Right. Um I did have a couple other questions in regards to we've been having conversations about park signage and so all of our parks are at some point in the future going to have uniform signage to signal to residents this is not only a public park, but this is the entryway. all of those things to be uniform so that our residents have an easier time navigating and finding those parks. I'm I'm picturing I forget what you called the structure near the road.

The tower. Okay. I'm picturing this tower and if it says LAR or something about the community there. If I'm pulling into that area, I would then question, is this somewhere that I can be similar to an issue that we have with a different, you know, technically public park in the city, but it's not very accessible and residents don't feel like that's something that they can go to. So, I'm just wondering how would that signage piece work in terms of an actual If I could just interrupt here for a second, we are still in her presentation and then we'll have the public hearing and then we'll close the public hearing and then we can come back and question her. I'm done. Thank you. Okay.

Sorry. I thought she had said she could take questions. So, I think to the signage that that's a uh a very good point. And the good news is if if we want to move forward with this tonight, um we do have a month to work out a detail of a sign. Okay. A designated spot for a sign for me, you know, city park sign. So, but we can work something out.

Yeah. And Mr. Canfield, David Canfield just walked up. piece of LAR with LAR. He just whispered in my ear. We're happy to share signage. Similar to like, you know, retail stores do that on on this tower. So, we're envisioning one portion of the tower has the community name. We don't know what it is yet. We as clever as we think, you know, LAR West Melbourne Town Homes site is, it's probably not going to be the main name. um but either sharing signage on that tower structure or working with the city to make sure that you do have a monument sign that's cohesive in that package works with um what we're proposing as well so they're not competing but that it's um direct and obvious to residents and the public alike that they're all able to come in and utilize this park and public feature. Mayor, I did have one other question, but I can

Yes, I need to do the hearing. All right, so you you're finished with your presentation, right? Okay, hold that thought right there. All right. I do not have any The public hearing is open. I do not have any public hearing cards. I have no speaker cards. Is there anyone who wishes to speak on this topic before I close a public hearing? All right. Public hearing is closed. All right. Miss Adams, would you like to continue? Yes, ma'am. Oh, wait. Going through my list. Sorry. Real quick. That turn lane I think you said on on the right and the straight arrow, if I'm looking at the right photo where the tower is. No, go down. Yeah, that one suggested picture from a different project. Okay, gotcha. Tower is really going to be on the north side of our entrance road to the south end of the park. Is it here?

It's right here. Yeah, pretty darn close to that. Yep. Right there. Okay. And you're envisioning I know this isn't something that falls under city purview, but I'm thinking in terms of application, you're envisioning potentially a bus stop there for school kids for pickup. Our thought is that listen, I'm a mom too and I think oh gosh it' be you know it's not writing that bad or it's a little bit hot you know like but it's nice to have some shade have a shade structure there and they can stand you know underneath that while the bus is coming it's just an option or you know okay thought process just an idea and just so that you all remember the city does not have control of where those school buses stop right so remember in front of Cheddar is where the school bus stops on US 192 they do not go back into Woodland

yeah so my thought was that they're going to pull into the turn lane for that same reason. They don't want to turn around. It's hard. It's right there. There's a big there's a section of sidewalk right there. There's a shade structure. There's a monument. The bus is going to see it, you know, which makes sense. I just didn't know of any that had a dedicated, you know, spot in a turn lane in that sense concerning, but if that's what they decide to do, that's what they decide to do. I just wanted to ask about it. Uh Christie, do we know currently I know we haven't gotten to looking at Clemenswood in terms of the parking situation that we've talked about. How I mean do you think six spots would signify to the public this is you know accessible and you can go there and

it it would um if you think about some of our parks that are sort of what Mr. Ready was describing almost that like pocket parks or neighborhood parks um they might have four parking spaces. I'm thinking of Hammock Lakes that only has four parking spaces. Um, if this has six and it's visible with signage from the road. Um, so even though people are going to be speeding by on John Rose, there'll be some that will be, you know, looking around seeing that there's signage that says, you know, city of West Melbourne walking trail or whatever, it might be designated. Maybe it'll have a formal name to it, but there is no ratio. So remember I say our codes have sort of like these ratios of you know one space for every however many feet of building or this or that. For parks you purposely do not have a parking ratio so that the community really and that's you all um working with the management team can kind of figure out what is the need. So with this being passive recreation I will tell you that's different than active recreation. So active recreation remembers are those ball fields um the the bigger sort of tot lot you know playground equipment that sort of has a different parking need than something that's passive. So the passive is walking on a trail not a big parking need.

Okay. I just wanted to check on that because to me I wasn't sure six doesn't feel like enough to signify to the public but also we haven't had a park designed like this before. So, it's it would be a new experience. Thank you. Those are my questions for now. Mr. Francis,

I'm going to jump on the park sign thing. I think I think we're trying to We weren't talking about a joint sign. All of our parks are going to have their own type of signage, which wouldn't go on a tower like this. So, that I'm thinking That's all our property in front. It would it would be all So we could potentially put a park sign anywhere along there. Correct. We could put a uh monuments because we have specific lays out and put an arrow the other way.

There you go. Now, and the other thing I want to point out, so yeah, you do have the entire frontage there. We're also dedicating 35 ft of future wider rightway for John Roads when when that road does get widened. So that's another part of this project. So, the location of the sidewalk, and you can see it just to the left of that row of trees, is located ex that is just inside where the new rideway line would be, meaning you would no one's going to be tearing it up. You aren't going to be building it over. Um, so that's in the right location. So, my suggestion would be that you'd locate your sign, you know, just inside just inside the sidewalk so that you don't have any issues in the future. Yes, sir. Sign or signs.

Yeah. So, I mean, I just wanted to point out that our Our signs are standalone kind of they're all similar monument sign and I do think town homes are good for this area. So it's just my concern is with the whole park thing. So thank you. We're happy to have this conversation with you. We were, you know, thrilled when Mr. Roie kind of brought the idea and we collectively worked on this and we knew that there'd be some some conversations at the meeting for this. So thank you for that. All right. Thank you. And this is for um the ordinance number 2025-30. And Mr. Perry, would you like to read the ordinance?

Yes. Uh once again, we have two ordinances that I'll read separately and need to be voted on separately. The first is 2025-30 in ordinance that the city of West Melbourne, Bvard County, Florida, amending the future land use map, the comprehensive plan to change the future land use on a parcel of land totaling 2.75 plus or minus acres located at 9:30 South John Roads and as more fully described herein from Bvard County Community to City of West Melbourne Urban Density Residential providing an effective date. The second ordinance is 202531, an ordinance of the city of West Melbourne, Bvard County, Florida, reszoning at 2.75 plus or minus acre parcel of land generally located at 9:30 South John Roads Boulevard and as more fully described here in from Bard County agricultural residential to city of West Melbourne multifamily dwelling district providing an effective date. Thank you.

Right. Thank you. U looking for a motion for 2025-30. Miss Folultz. Yes. I'll make a motion that we go ahead and approve uh ordinance number 20 25-30. Thank you, Miss Magguire. Thank you, mayor. I'll second. All right. Thank you very much, Miss McGuire. All right. So, we have a motion to approve from Miss Folz. We have a second from Miss McGuire. All those in favor, please signify by saying I.

I. Those opposed say nay. Motion carries 61 with Mr. Frampus voting nay. All right. Thank you. We'll move on to 5E3 which is 2025-31. Miss Voltz. Yes. I'm going to make a motion that we go ahead and approve uh ordinance number 2025-31. Thank you. Looking for a second,

Mr. Gaylord. I'll second. All right. Thank you. We have a motion on the floor from Miss Folultz and a second from Miss Gay. Mr. Gaylord to approve um ordinance number 2025-31. All those in favor, please signify by saying I. I. Those opposed say nay. Motion carries 61 with Mr. Frampus saying nay.

All right. Um item four, five, item four, request for development agreement. All right. Please continue. Thank you. So, so as mentioned with the development agreement, um we typically don't vote on these because the development agreement we uh take action on at the second reading. And so I think this is uh you know, we've gotten some good feedback. We've gotten some good comments. Um, if there's any other additional comments about the development agreement, we have a month before the next uh time this item will be back in front of the council for a second reading. And so that's kind of our opportunity. So, um, yeah, this is an item we vote on, but we've the last handful of developments, we've included the development agreement. Otherwise, you don't know what you're approving until the second reading and it's it's already too late. So, um that's why this item is on there. It's not an item to vote on, but uh we appreciate the feedback and we'll continue to work on this and uh work with the developer uh and bring this forward for the second reading.

All right. Thank you. All right. So, this item is removed. We can go on to the next item then, public forum. Thank you very much. We have one speaker card from Susan Kazone or Kazone. Kazone Kazone. Thank you. State your name and address please for the record.

Susan Cassone, 538 Marne Circle, which is in Hollywood Estates. And the reason that I asked to come forward is I'm a recent resident of Hollywood Estates, which is a 55 plus community, though I've lived in the West Melbourne area for well over 25 years. Um, and I don't know the history of what's gone on in the past, but our lighting, our street lighting is currently solar, which is not working well. And if anyone comes into the park in the evening, it's dark. It's extremely dark. And so, I don't know if the city is responsible or can be responsible for putting in regular street lights or not. And so that's why I'm here tonight to ask that question.

Thank you very much. Miss Folz, did you want to respond? No. Mr. Francis, did you want to respond? Um, I'm pretty sure that the the owner of the property put in the solar lighting. Um, yeah, we the city of West Melbourne does not have any solar uh street lights. So, understand that. Um, so we're property owners. Um, it's not like we don't lease the property. we own property. There is a gentleman that I don't know of that I've never met just just heard of

that owns the recreation building and the pool and that type of thing. And I guess it was to his betterment to take out the street lights and put in solar. U I've heard that he claimed that it was at his expense that the street lights were there that he had to pay for them.

Yeah. I I'll be honest, ma'am. Um, I don't know the history of the lights at Hollywood Estate. There's probably I have learned that most things at Hollywood Estates have a have a history behind them. Um, I'm going to ask Tom Bradford if if you could if you could uh meet with Tom Bradford. Uh, Mr. Bradford's the assistant city manager here. he'll get your contact information and we'll take a look at that and then we'll have somebody get a hold of you and and let you know what we found out about the the solar lights. But I unfortunately don't know a lot about the solar lights at Hollywood Estates. Now it's time to learn, right? Yeah. Yeah. Okay. Thank you very much. Thank you, Miss Kazone. Thank you.

Anyone else wishes wish to speak for a public forum but did not fill up? It's all right. Is there anyone else who wishes to speak? We're going to move off of public forum. All right. We're going to close public forum and go to consent. Mr. Frampus, did you wish to make a motion we approve the consent? All right, we're up there. All right. Right. So, we have a motion from um Mr. Frampus to approve the consent agenda. Is there a second, Miss Adams?

I'll second. All right, we have a motion on the floor from Miss Mr. Frampus and a second from Miss Adams. All those in favor, please signify by saying I. I. If those opposed, say nay. Motion carries 6. Mr. Bentley is um has is no longer at our at our council meeting. Apparently, he's been sick. All right. Uh action agenda. final plant for Space Coast Town Center West Phase 2 subdivision. Mish,

we have uh Yes, it's me again. We have one last item left which is agenda item 8A. Um this has to do with the final plat and this is a Space Coast Town Center. Um so as a reminder, Space Coast Town Center has property on both the east side of St. John's Heritage Parkway and the west side. And then on this aerial you can see that we're talking about the subject property in this yellow rectangle. Um it's approximately 33 acres and city council approved a preliminary plat back in September 20th of 2023. So this is pretty typical time frame for these plats where you have a preliminary plat either a year or two later then you come back with a final plat which is what really makes the subdivision into a subdivision and allows the infrastructure to be built. Um, so this replat includes one commercial lot and five tracks and it's at this point in time it's still a two-part process with a recommendation from the planning and zoning board and then city council. So the recommendation from planning and zoning board happened last Wednesday. Um, this replat is really just these lots in gray. Um, so you've got these different tracks and then this lot one. Um, and that's what equals out to the 33 acres. Uh, you have access that would come off of St. John's Heritage Parkway. Um, and that's already an existing

Excuse me. Tom, is there any way you guys can go out in the other just gets jumbled up in my head when I hear all this other stuff? Thanks. Yeah, it talk a little loud.

Okay. and then they also would have an access uh from US 192. So in 2023 there were a few conditions and it's pretty simple for subdivisions. Either they build the infrastructure so all the underground what they need for water, sewer, roads, etc. or they post a performance bond. Um both options require the approved engineering and detailed cost estimate. um and they are in the process of posting their performance bond. So that's the option number two that they're choosing for this particular subdivision. We have to do an analysis. So both our codes say that and then the Florida statutes and part of this is to have our city surveyor take a look at the plat monuments and some of the other legal description sorts of information. The city attorney does do the legal review of the the documents. We talked about the planning and zoning board and then those lots that you see in gray um that we showed you, they can't be sold until this final plat is approved and recorded. The recordation of the plat occurs after the myar is submitted. We have all the signatures. There are some outside agencies they still need to coordinate with. Um and they they do have a St. John's permit and they've been working with Melbourne Tilman FDP is for water, storm water and sewer and the county obviously is for work in St. John's Heritage Parkway. Um the concurrency they will have you know city water and sewer and there is something that we'd like them to do. So that's the second bullet. So, it's sort of a a new wrinkle to this plat on the west side um that they're going to be extending water and sewer from the east side from where they have development. You all see the 7-Eleven under

construction, the Panda Express, etc. So, to have development on this west side, they need to extend those lines and they're going to do that. Um what we talk about is a sort of a midsection. So, we included um a graphic to show you. And what I'm talking about is right now this this segment here that goes through this letter A from the word Heritage that's going to already be built, you know, in the upcoming months. And then this southern segment that's closest to Sunrise Estates, um that segment of Water and Sewer is going to be built. What we're talking about is that you're going to have another apartment complex here on the west side. So we we talked about the Integra um station is what it's called. That is the only you know developed property that's occupied just south of Birds Western where that's over here. But you would have another apartment complex and there would be sort of this gap that I show in this red oval. That's what we're talking about having like a separate utility agreement. We just want to make sure everybody understands that as long as the developer and they've said yes, they're amanable to doing a separate utility agreement to talk about, you know, the piping size, the timing, sort of the milestones, and they would execute that agreement with a city manager. Um, then as staff, we felt okay in moving this project forward. But if they had not said yes to doing sort of a utility agreement for that midsection, we probably wouldn't be here tonight. So in conclusion, your planning and zoning board again as your advisors, they heard this and they agreed with these five conditions for the final plat. Um and so what happens is if you all say yes to approving this final plat staff, even if we get a myar that special paper that the the subdivisions printed on, we're not going to record it until all these things are taken care

of. Um, but the applicant surveyor is here and I believe the property owner might still or still not be here. I I did see him at one point in the audience. Is he still here? Oh, you're back. And then we have a survey if you'd like to hear from. It's not a public hearing. All right. Thank you. Anyone wish to hear from the town center representatives? All right then. Um, what are the wishes of the council? Final plat recommendation recommendation to approve of city council for the final plat for Space Coast Town Center. Miss Magguire.

Okay. Uh, I'll make a motion that we approve the final plot for the Space Coast Sound C uh, Space Coast Town Center West Phase 2. All right. Thank you, Miss Folultz. I'll second. All right. Thank you. We have a motion on the floor from Miss Magcguire. We have a second from Miss Folultz. All those in favor, please signify by saying I. I. I. Those oppose say nay. Motion carries 6. All right. Thank you. Thank you very much. Thank you for coming tonight. All right. Ordinance number 2025-28 plat. Mr. Kerry.

Thank you, Madame Mayor. And uh this ordinance is it derives out of a bill from the legislature um during the 2025 session. Uh the house and the senate passed 7 Senate bill 784. Uh the governor signed it. Just as a note, one of those uh little quirks about uh Tallahassee. This bill passed unanimously in both chambers. uh not a single dissenting vote um to remove the city council's ability to uh have a public hearing for plat. So um this will be probably your last time that you uh see a plat in in a public forum because the state has preempted your ability to have a public meeting on plat. Um so this ordinance adjusts our code to comply with the new state law um as the law requires. It uh designates the city manager as the administrative approval authority for approving plats and allows also allows him to delegate tasks to staff. um and amends the code to uh to essentially effectuate that process to remove the city council from the uh the public process for hearings. Um interestingly, the bill only prohibits the governing body of the city from holding public hearing. It doesn't prohibit the planning and zoning board from doing so. So, we will still have public hearings on plats, but instead of four public hearings, um, one preliminary plat for, uh, the planning and zoning board, followed by a preliminary plat for the city council, and then a final plat at each stop. It'll instead include a preliminary plat review uh, by the planning and zoning board, and then it will go to city staff for a final approval. And same with the final plat as well. And so, uh, this ordinance effectuates the state law. If

you decline to adopt this ordinance, it doesn't really change anything. We still can't bring you plants because state law says you can't. So, um, but this will make it easier for staff to understand the process going forward. And, uh, the state law does require cities to name a staff approval authority. So, um, I I would suggest that even if you don't like the majority of this ordinance, we would still need to name the city manager as the uh, plat approval authority regardless. And I'm free for any questions you may ask. And I also need to read this on first reading if you don't mind.

All right. Yes, please do that now and then we'll take questions. So, this is ordinance number 2025-28, an ordinance of the city of West Melbourne, Florida, relating to plats, creating section 86-3 of the city code of the city of West Melbourne, designating the city manager as the approval authority for plats and replats, and permitting the uh delegation of city manager duties, amending section 86-10 of the city code of the city of West Melbourne relating to preliminary plat submittal requirements, amending section 86-13 relating to administrative review of preliminary plat amending section 86-15 relating to preliminary plat review by planning and zoning board. Amending section 86-16 relating to preliminary plat review by the city manager. Amending section 86-20 relating to final plat Amending uh section 86-22 relating to final plat review by planning and zoning board. Amending section 86-23 relating to final plat review by city manager. Amending section 86-24 relating to recording the final plat. amending section 86-25 relating to the use of plat providing for conflicts providing for severability providing for codification and scriveners errors and providing an effective date.

All right. Thank you, Miss Adams. I think it's rather unfortunate we have another preeemption from the state that removes the ability for this body to make decisions for our city, but they didn't ask my opinion on that and that's okay. Um I I did have a question in terms of the planning and zoning board because they're our advisory board but they provide a recommendation. So my understanding of this ordinance would then be platt would go before that board and then that board recommends to staff.

Yeah. And that's the one of the changes that's in one of these sections of the ordinances. they would provide a recommendation to staff. And I think it's good to still have a public uh review process and for the planning and zoning board to review it um in order to you know to bring to light anything that that may be missed um otherwise and also just to allow the public to have a say in the process. Um but it will be just advisory as as discussed because the final approval authority will rest with the city manager. I know they can give feedback and that's a a good chance for our residents to have, you know, an input piece on that. It just feels a little circular to me because staff will be providing information in the packet with a recommendation. It then goes to that board for feedback to then go back to staff.

And Christie and I have discussed that exact point. And it's one of those little quirks that either you decide you're not going to make a recommendation anymore or you're recommending to the board to recommend back to staff. you know, it's you have to do one or the other and we did discuss it and ultimately this is what we came came up with for the ordinance. Okay. I just wanted to make sure I was understanding this, but we don't have really an option to not do it. So, with that in mind, I will make a motion to approve ordinance 2025-28 on first reading. All right. Thank you. U Mr. Frampus, I'll second with a question, I guess.

All right. your question, please. The city still has the option to say no. It just falls to the city manager now and not council. Correct. Yes. Yeah. I mean, the city manager would still have taking us out of the correct. Yeah. Thank you,

Miss Fol. I think doing things this way gives an opportunity for somebody who is not honest and upright. Maybe not I'm sure not in our city but in other cities um to approve things that maybe their city council would not approve. Um, I just think it's a terrible thing that uh I I don't know what on earth the legislature is doing to us, but they are sure trying to take everything away from us. And um so anyway, I that was just my comment. All right. Thank you. Um I have a question just for clarification, please. I spent some time in in my meeting prep reading um Senate Bill 784. And on page one, it it says that um in accordance with the time frame in the initial written notice to the applicant uh requiring the administrative authority to notify the applicant in writing if it declines to approve a plat or replat submitt requiring that the written notification contained in the reason for denial and other information prohibiting the administrative authority or other official, employee, agent, or designate from requesting or requiring requiring that the applicant request an extension of time. Then on the next page, number two, it says within seven business days after receipt of the plat or and then it goes on and then on the next page, it kind of repeats what it just said on the first page. Can you can you give me some clarification on that? talk about circular.

Uh basically what the legislature is trying to do is make sure that the the city doesn't drag its feet on uh reviewing plats. And so uh it wants us to answer within 7 days um acknowledging receipt and uh and providing them any information they need for anything that's missing that we require for the review. And this is fairly common for all of our development applications. When uh when an applicant provides us with information, sometimes they don't have things that we need. And this is basically saying that we need to give them a written notice of what other information we need before we can approve the plat and um allows them to then amend the application by providing that information. So, we must have asked too many questions and delayed things out too long and so now they

I don't think this bill was aimed at us. But, but you know, I a lot of times these bills come because some city does something, you know, that catches a legislator's eye and and you know, they think, well, we need a bill to prevent this. So maybe some city somewhere in South Florida decided they didn't like a plat and just dragged their feet and didn't approve or deny. I I don't know. I'm only speculating. What I can tell you is looking at the vote history, there was absolutely no inclination by anybody in Tallahassee that there was anything wrong with amending the process to take you out of it because it was one of those bills that was passed unanimously by both chambers. So this as as much as this may seem um unfortunate to you all, this wasn't controversial up there. So

So we can't even come to the planning and zoning meeting if we hear the meeting and then we want to ask questions as a public. We really can't. Well, it prevents the governing body from from requiring a public hearing. As an individual, you're not the governing body. So, if you go as an individual, I don't think it would prevent you from um speaking. Now, you know, I have my own reservations about you all speaking as members of the council to your advisory boards in a public meeting outside of this, but Well, that's that's certainly true. Yeah. Yeah. So, Yep. Okay.

It's circular. All right, Miss Fols, you had a comment before we vote. Yeah, I'm sure and just like the attorney said, that is probably some city in South Florida um that has done something that has caught the eye of the legislature and some crazy person looked at it and said, "Oh, it must be like that all over the state."

Probably in Broward County. Yeah. Yeah, I know. I used to live there for 10 years. That's why I moved. Um anyway, I I just if I vote no, what if what if we all just vote no and there's nothing we can do about it anyway? Well, if you all vote no, then I would have to amend this and bring it back limited to the approving the city manager as the approval authority because that's required by statute for us to name somebody. Um, but then that leaves us a an ordinance that's unworkable because even if our or excuse me, our codes that would be unworkable because even if the code says we have to bring it to the city council for approval, state law says we can't. So, we're going to follow the process set forth in this ordinance regardless of whether you approve this ordinance. All denying it would do would make it confusing for staff. But how much experience do you have at approving plats and know exactly what is it's supposed to be there? I'm talking to Tim here.

26 years now approving plats and looking at them. 26 years now looking at plants. Yeah. I mean, keep in mind when they come in, you know, we have an entire planning staff and a city attorney. Yes.

And I would say nine out of 10 plats that come in um and we're just not going to have a lot more because we're fully developed. So, we're not going to this isn't a big item for us are pretty straightforward. these Space Coast Town Center ones have not been, but many of our plats that we deal with are pretty logistical, straightforward endeavors. So, um I do feel confident that the staff is has done for many years here and will continue to do in the future a good job of making sure that everything is appropriate.

Well, I don't have any a problem with the staff. they always will do a great job. But if we just say that you specifically are the one person that's approving um it's they're they're we're designating me as the authority to sign. It will uh of course it will go through the review process of the staff and any and if we need to hire a surveyor to verify or uh any any one of those professional services that would we would do formerly we would continue to do in the future. Okay. Thank you.

All right. Thank you. Miss Folz, your light is still on. Did you want to Okay. All right. We have a motion on the floor from Miss Adams. We have a second from Mr. Frampus. Um all those in favor please signify by saying I. I. Those opposed say nay. Motion carries 6. All right. Next item is skate park bleachers and shade sale project. Evening mayor. Mr. Patron. Mayor,

council members Mark Petroni, capital project manager. Um the skate park uh bleacher and shade structure was initially proposed and funded in fiscal year 2023 to 24 as an enhancement to the community park mainly the skate park area. Uh it was continued and is in our FYI 202526 budget and it's under the parks uh master plan improvements. Uh project consists of a four tier bleacher area covered with a canal lever shade sail and we've got it the design basically set up with the materials to complement and be consistent with the rest of the quality currently at the park and the surrounding structures. Um, we chose and selected the south center of the skate park facing north to basically maximize and optimize the viewing area for the spectators if they were sitting there. Um, the bleachers are fully ADA. The ramp and walkway up to them are completely ADA accessible. That also includes an area designated for wheelchairs. So it basically ensures that the the whole area is in line with our park as far as allowing and including all access. Um we believe this will enhance the existing parks activities um more so I believe it will also enhance uh and make the park more attractive uh for future exhibitions as well as future tournaments that will bring a little bit more activity to the park by providing now a shaded area for spectators, family members to watch their kids to be able to sit there and and enjoy Um, I put the project out for bid after we received

all our bid documents on October 29th of this year. I got four qualified bids. Um, with Island Harbor Builders being the lowest bid. On the fiscal side, the project is fully funded in the parks master plan budget and I listed how it's being basically broke down into three separate tiers here. um the site work, demolition and the concrete block, slab etc. and all the restoration is falls under the lowest bid of Island Harbor Custom Builders. And then we are using um a couple of existing contracts through Klay County. Uh there's one for ARC LLC, which stands for Advanced Correctional Concepts. They've done work for us including the Clemens Woods pavilion project and that is for the bleachers and the canal canal lever shade um price is listed there and then the play space play base services inc also was part of the Clemens woods have done work for other parks and other access areas for this for the city and the separate invoice there under their clay contract is for the installation of the bleachers and the shade sale which brings the total project cost around $11,496 6. Um, based on everything I've seen, the work we put into this, I'm here to recommend that you approve and authorize a city manager to execute contract with Island Harbor Builders for an amount not to exceed 62,475 and under the Clay County contract number 24-074, uh, contract with Advanced Rec Advanced Recreational Concepts LLC for an amount not to exceed 27 82512 and under the same Klay County contract with placebased services in the amount not to exceed 11,196 for a total amount not to exceed 101496.39.

All right. Thank you. Uh Mr. Frampus. Thank you, mayor. Make a motion we authorize city manager to execute these three contracts not to exceed the three amounts listed here. Right. Thank you, Mr. Gaylord. Second. All right, we have a motion on the floor from Mr. Frampus and a second by Mr. Gaylord. All those in favor, please signify by saying I. Those opposed say nay. Motion carries. 6. All right. Thank you. That was easy. Thank you. All right. Next item. Fixed. She said you waited all night for that. That's right.

Fixed asset year end disposal notification to city council. Keith Smith.

All right. Good evening, mayor, deputy mayor, and members of the council. Uh Keith Smith, finance director. I'm here to um request your approval on the fixed asset disposal listing that we have provided you within your uh staff packet um for the year ending 9:30 2025. Uh we have a total of about 17 total assets that were being disposed of this year. Um two of which were actually sold for a net gain of about $10,000. Uh the remaining assets had no netbook value. So those assets uh were disposed of with no value. So we're requesting your permission to uh accept the fist asset listing as it is.

All right. Thank you. Thank you very much. We don't have asset value of zero. So this is why we haven't done this before I guess. Um no uh each year we uh we clear the books of old assets uh in order to uh comply with the auditor. So it doesn't surprise us that Keith has been a little ahead of the game uh as a former auditor himself and and this item came to the top of his list. So that didn't surprise me. But uh yes, each year the city does this in order to clean the books uh to move move into the next fiscal year. All right. Thank you, Mr. Francis.

Thank you, mayor. I make a motion that we accept this disposal asset report. Thank you, Mr. Gaylord. Second. All right. Thank you, Mr. Gaylord. All right. We have a motion on the floor from Mr. Frampus, a second from Mr. Gaylord. All those in favor, please signify by saying I. I. Those opposed say nay. Motion carries 6. All right. Thank you. Uh, next item, computerized maintenance management system. Mr. Bradford.

Good evening, mayor, deputy mayor, council members. Um, so, uh, with the construction of the city's future water plant well underway. I don't know if anyone's been able to see that. We do have some aerial video that we could play maybe here at the end of the meeting, um, to show sort of a fly over of what's out there now. Uh but what we'd like to do is get a uh computerized maintenance management system uh for the the water plant uh what the well sites um some of the water department inventory and supplies. Um we formed a small internal committee with the water plant director, myself and uh Mr. Smith, our finance director. We also had started this with our prior finance director. So, she was able to see the demonstrations and talk with the vendors as well, but we wanted to make sure Mr. Smith had the opportunity to do the same. Uh, knowing that it's going to deal with city assets and inventory management, uh, which as Mr. Roie pointed out, as a prior auditor auditor, he was very interested in being part of. So, we were happy to to bring that group together, uh, review several different software package options, talk with customers. Uh the package that we're recommending happens to be the same package that is currently in use at the city's sewer plant. Uh so it allows you to uh put in uh the equipment information about the make, the model, serial number, uh operations manuals, uh images, uh documentation that you can bring up during maintenance cycles, put in preventative maintenance schedules. And so, as you might imagine, a lot of equipment is going to go into the sewer plant. They're going to have some maintenance schedules that they need to adhere to. uh this helps you track that and be able to run reports on that later. U so with that uh happy to answer any questions about it, but but our recommendation uh would be to authorize a city manager to uh sign an agreement with uh a cruent for uh their computerized maintenance management

system in the amount of $35,710. Uh that includes both the annual license and the implementation uh portion of uh onboarding. And then future year uh renewals are uh only a portion of that. Um it would right now it's 15,570 for that annual piece. That could go up. Um it's not uncommon for you know annual increases kind of like with anything else there's going to be potentially 3 to 5% is kind of what we've generally seen. Uh the agreement on this happens to say that um you know this is a one-year agreement with annual renewals. uh the annual renewal would be at their then current product price. Uh every year we have to do the same thing with all of our annual renewals. Uh we reach out to all the software uh hardware vendors we work with. Uh get that before the budgeting process starts and then we kind of do some negotiation if we feel that the increase you know is a little higher than what might be expected. Uh but it's not uncommon for these types of systems to see like a 3 to 5% increase each year.

All right. Thank you. Uh Mr. Francis question Tom. Um, under fiscal impact, you got $150,000 budgeted for the CMMS. Yes, sir. Why Why the big difference in number? Yeah.

Yeah. So when we were doing this initially before we had reached out to the vendors to start the process of getting uh software demonstrations talking through the the details of their product and getting price quotes we had spoken first with our uh engineering uh firm that's uh designing the plant and working with us on the construction management. They also have a division that works with this type of software and they they work with a large range of customers and so they had brought that team in to take a look at estimated

they overestimated a little bit for us. So uh so that was a budgetary number before we had started reaching out to get proposals for what would fit well for West Melbourne. when we started down that path to just get some ballpark numbers, we realized that it's going to be much lower than that. Uh so we're certainly not going to use anywhere near what was budgeted in that case. Uh so this gets us the uh licensing and the implementation for the 35710. We can have a big party now, right? No, sir. Manager hasn't authorized that. Thank you. Mayor,

a ribbon cutting though. I guess I'll just go ahead and make a motion that we authorize city manage manager to um sign the contract computerized maintenance and management software in the amount of 35,710. Thank you, Miss Adams. I'll second. But I have two questions. Yes, ma'am.

In terms of the system, I know you had uh documented here that would be misely Oh my gosh, I can't speak now. mostly used. That's where we were going for uh for the water section of the city. Are we going to see growth in terms of the other sections of the city that could utilize the same system or are we strictly thinking it's going to stay? So, there's a possibility. It just depends on the use case. So, for example, we have a similar system to this for our fleet maintenance, but it's designed more specifically for fleet maintenance. So, you could maybe make the case that we could fit that in here, but that's been working well. So we don't really it's better they have systems that tailor to what they're

depending on the circumstance. Yeah. So we we take a look at that and determine whether we could. I mean if if we're able to combine efforts in a single system, you know, we kind of like doing that rather than having 20 different systems if we can consolidate. Um but if it's a good fit then then we would go for sort of a tailor fit solution for whatever that need is. So currently there's no plans to use it beyond the current expected use. Water water production, water distribution, inventory and maintenance of equipment and all that is is really what we're looking at at the moment. And you know if there's an opportunity to expand that for efficiency later, we certainly would look at that.

Okay. Do we expect that they will ever offer us more than an annual contract if we want to lock in a price for two or three years or do they not give you that option because they want to continually do their price adjustments?

No, they um they're they're open to doing a three or a fiveyear agreement for a new software package. We generally don't do an extended. We we want to make sure we're we like it. You know, we don't want to get locked in for a long period of time and then at some point we may be able to do a multi-year renewal that could lock in so that you don't have those price increases. So, it it is possibility and we do look at those things, you know, once we're up and running, comfortable, we're happy with everything, say, "Okay, well, we're good with this. We don't anticipate wanting to switch anytime in the next few years. Can you give us a better rate or at least a fixed rate so that we don't see an increase in a couple years? Great. Thank you. No problem.

All right. Thank you as well. All right. So, we have a motion on the floor from Mr. Frampus, second from Miss Adams. All those in favor, please signify by saying I. I. Those in uh those against, please say nay. Motion carries 6. Thank you. Okay. Uh council member appointments to various boards and committees. Miss Alexander,

apparently the uh council sometimes has the prerogative to change their minds. And so uh I've been told that there might be some sort of suggestion of revision of this particular list of uh appointments. And so if the council members would like to state what they would like to revise, I am ready to take notes. Mr. Gaylord. Uh so following the last meeting uh council member Volt and I had a discussion about uh West Melbourne's representation to the Space Coast League of Cities and uh we would like to swap uh myself as the primary and her as the alternate. Yes. And Miss Boltz. Yes, I'm fine with that.

And Mr. Frampus. I guess while we're at it, uh, you can remove me from the alternate as Space Coast Economic Development Commission since there's already two of us there. You can take me off as the alternate. Okay. Um, Space the EDC. Yes. Okay. EDC. All right. And then um I also need Ven Gayler to please comment on your TPO.

Yes, I am not going to be able to do that because it coincides with another board meeting that I have um and at just about you know the same time. So um I will not be able to um be on the TPO. All right. Thank you Mr. Gaylord. I will not be able to be alternate for TPO uh because that will conflict uh with um work that I will be doing during the day.

Okay. Um and so I need to make a comment on TPO as well because as you all know I was turned out as chair and I was off TPO completely and then I found out from um Miss Folultz as I was getting ready to just go to the TPO meeting for my last meeting that she was not going to be able to fulfill that obligation. So which was fine. And then on the way out there, I was able to speak to Mr. Gaylord and then found out he could no longer be the alternate. So the meeting for the TPO, I am no longer chair. I'm now vice chair. So I was able to keep my seat on the executive board and I am now vice chair. And then I will be going to the MP MO um which I was also assigned from there. And then it is Bvard's um uh turn I should say to have a representative from Bvard's TPO be the chair for the MO. So most likely I will be that as well. So I would then I would like to keep my seat here as being the liazison to the TPO.

Okay. Good. Good. All righty. You go. All right. Thank you. We have all that. You want an alternate for the TPO since you don't have one? That doesn't sound like we don't have one now. Do we we need it? Does anyone want to be the alternate for that? I mean, you would just be at the at the table. You wouldn't because we have a vice chair then for the for the TPO. Who would then be running the meeting? I'm sure you wouldn't want to step in and do that. So, who would like to be the um alternate then for TPO if we're going to have one? Don't all raise your hand at once. Okay. We just won't have one. All right. That's

I'll be the alternate. Okay. That's why I'm juggling all these hats. Okay, we have that down for the record. All right, we're good with that. Um, council reports. Deputy Mayor Alexis Magcguire. Uh, no report tonight. All right, thank you, Mr. Steven Francis. Thank you, Mayor. I'll just say that the Christmas tree lighting event was a success. You did a great job there and it was a nice event. Uh maybe food trucks next time, but you know, can't have everything. Okay, thank you. Miss Fols, it's your turn and your light is on, so whichever. No, I don't have anything to report. Thank

Okay. All right, Miss Adams, couple things to note. Uh they did have the Fluty 5K at the Field of Dreams what, two weekends ago now, I think. Um they it was their third time running this 5K with uh Promise, the Fluty Foundation, and Running Zone in terms of a partnership. Uh they doubled the number of runners from last year. So I thought that was exciting information for them. Uh they weren't able to do the ball drop due to the cherry picker being out of out of commission for some service work. So that was unfortunate. Uh but they did have over 450 runners. So that was great uh for Promise as well as the other organizations that partnered with them.

Uh I know a couple of us attended the League of Cities legislative conference. All of the league's priorities have now been uh polished and and will be coming out I think in the next week uh in terms of you know publicly available and then providing resources for all of the different uh committee recommendations for policy stances. doesn't mean everybody on that committee agreed with all of those policy stances. And I was asked about that in terms of does that mean everybody's on the same page. That's just the position the league chose to take on all of their different priority stances. So if you'd like that information, I'm happy to send that out to you. They also have their legislative action days coming up at the end of January. I know that Megan emailed everybody out in terms of if you're attending, please get that information to her. And then other things, uh, the tree lighting was very well done. I think it continues to get better every year. I know Mr. Road's excited about finding a way to count how many people have attended because I don't think his number estimation of 10,000 was quite accurate, but

give or take, it was still great to see the community being involved. We had members of our parks and recreation board as well as our new youth advisory board that both um showed up to volunteer address the uh cookies and hot chocolate and things like that. So, it was just very well done. Aaron was very hands-on with the whole team making everything run smoothly. So, staff did a great job. The event was great. U and then the last thing I had was just a uh quick note of appreciation to Mr. Roadie as well as our public works team. a resident had reached out recently to me in regards to the street resurfacing quality. Uh he had some concerns in terms of Tvita Circle. I think it was just about five o'clock and I gave Mr. Rood a call and I said, "Hey, this is what I'm hearing from this resident. What do we know about it? Uh, we thought that all the residents were notified because that is part of our our city's policy in terms of if there's resurfacing work, but I'm bringing it up here because sometimes balls get dropped and you just have to figure out, you know, if we didn't notify them, how can we, you know, best make sure that that quality is still up to par with what the city and our residents expect. And Mr. Rodie went out in his car the next day, checked it himself, was got in touch with public works, and my understanding is uh they both had given the resident a call back and they had a conversation prior to me having a conversation with him. And I just think that was great customer service for our residents. Um, but also, you know, a good way of us making sure our communication stays up to par moving forward with our street resurfacing. So, thank you so much. I know it was a slightly end of day for both you and public works, but everybody was great, so I appreciate it. Thank you.

All right. Thank you, Mr. Gaylord. Uh, yeah, I just wanted to say that the Christmas tree lighting uh was a great event and I enjoyed attending with all of you. I maintain my suggestion to Mr. Rodie that we need to have multiple Christmas pickles given that uh the first one was very easily found by the attendees of the event. Uh, but I but I will continue to hold that suggestion until the next event next year. So that's all I have. Thank you, Mr. Gail. I agree. We need a multi-ickle. Yes, we need a multi- pickle event because they're looking forward to it now.

So they start right away and so they start looking way way before they start looking for that pickle. So maybe if we had pickles in different colors and you could be a different prize for each color. Um but we need to we need to think about this now. We've really opened this up and plus we should have an actual jar of whole pickles we can take off the plastic label and stick on our own West Melbourne stickle sticker unless someone stickle pickle unless someone wants to learn how to pickle pickles here. Just don't get pickled. So

we get get pickles. But anyway, all right. So on Friday we had the um treelighting. On Saturday, Promise had their uh fundraising event. So I was there for that. That was a fun thing. I got to do the kickoff thing and they did the I of course I couldn't go up and drop the balls as we all know the the um fire department did not have a bucket. Um and then on Sunday was the fluty race thing and so that was for back for promise again or that well it wasn't for promise it was just on their thing so I was there for that as well. I was able to thank them and then on Monday we had the Space Coast League of Cities dinner which was out in um Coco. So, we had that. That was a very nice event out there and then the rest of the week and now here we are. So, I don't not sure what day it is anymore, but anyway. So, I'm be glad when December is over so I can get back to a normal schedule. Um, don't have anything else. Let's go to management um management management report.

Can I can I mention something I forgot to uh do on my report? The um paving that you all did on Windgate. Um the paving was great. Um but the stripes that you that they put down and the arrows and all that um at night time they're kind of difficult to see. It's like they it's like they're darker or something or half of them are half of the the sign is uh darkened and and I don't know whether it's just the u asphalt underneath or something but

yeah it just yeah just go down at nighttime and look at it. um that's probably the best time to look at it. Happy to take a look at that. And they they've been very responsive if if it's uh if it's a product fail um or something that they've done, they they're always happy to come back and and touch up anything. Thank you. Can they touch up East Haven Drive as well? I'm still getting calls from resident in um in that particular sub regarding their resurfacing. Okay. Happy to take a look. confirm Mr. Roadie will jump in his car and check. Might be dark. Might be dark tonight. Might look really good tonight.

All right. Yes, Mr. Roadie.

Uh really quick. Um and and if uh our excellent IT uh guru Christian wants to start that video, he can uh he can go ahead and start that video now. Um three quick items. Uh tomorrow is the uh employee uh holiday party here from 9 to 11. Uh please feel free to come out and join us. We uh as as the council, not the public, sorry, as the council uh please feel free to join us. Uh we do awards. Uh we have a little bit of food, do some uh awards and do some updates uh and just try to have a a good time, get ready for the holidays. Um, our amazing city clerk is going to be reaching out to the city council to try to do the impossible again and get another workshop agenda on the calendar because she feels like I don't like her. Uh, so um, she will be doing that. So, please be uh, receptive to those emails and try to find, uh, try to be as flexible as possible to, uh, get another workshop date set up. And then last but not least, uh, uh, unfortunate to end on some disappointing news, but the, uh, Friday Farm Share has been cancelled. Uh, they apparently ran out of federal, uh, they ran out of funds and don't have the appropriate buckets of money to to draw on, and so, uh, unfortunately, they had to cancel that event. So, we've been trying to get the word out to, uh, make sure the public is aware that the Farm Share event is canceled. Thank you.

Did you want to make a comment? I have a question for you. Go right ahead, please. What was your second thing again? Uh workshop mid January. What was the workshop for? Uh another workshop. I know, but just uh we have a multitudes of a multitude of items. Um any word on the property purchase? Uh I I as much as I want to, I will not steal John's update.

Either either one. Okay. If you got an update on that, that's fine. Um, I talked to the chief before I walked in and he kind of gave me a little bit of an update, but I don't know if you just want to uh there was word out that flock camera system got hacked and and it was very uh heard a lot of information on it and then chief kind of filled me in on some other stuff that was going on. So, you know, although I'm a skeptic, uh

yeah, so Flock is very adamant that they were not hacked. Um there is a website out there that people um can check uh if their plate was accessed. But what what this is arising from is some states uh and some municipalities have uh public records requests and based on some of these requests that were pretty intrusive. Some of these agencies or cities released um probably more data than they were required to release and then someone has aggregated some of that data into a website. Um so uh the C Central Florida Intelligence Center has also said that they concur with Flock citing that this is where these things are being pulled from. Uh and so actually next month uh or end of this month or beginning of next month, Flock's going to actually have some additional followup with their customers. Uh but we have no indication that Flock our data or anything was accessed. We have not received any um access records here that ask for um let's say a general thing of what we have searched and what we have searched for which of course those are always audit trail. We have to put case numbers in there. Uh it's all uh single sign signons by each user that shows shows what it's used for. Uh but there are um some public records requests that have uh agencies have released some of their data that pulls in data from other agencies that might have been certain. And there's some stuff like out in Washington state that a judge ruled that um any data in that is a public record which is which is creating some of some of the issues across the country. But no indication anything here. Flock is very adamant. They've had multiple communications um and they are going to have followup but u and the Central Florida Intelligence Exchange also says the same thing.

Thank you. Okay. Anything else, Mr. Ro? No, nothing else, Mr. Kerry.

All right. So, three things real quick. Uh number one, we did get the release of the uh reservation of rights for the uh mineral rights from the state. that was completed last week and we've been um working on our closing documents and the uh tenative date for closing is a week from today. So, uh, as long as the title company can get all the documents done and we have time to review them, uh, the long pole in the tent may be the, uh, surveyor because we want to make sure that the the survey, uh, the the description is exactly what we think we're getting so that we don't run into something down the road where we're getting less land than we thought we would. And it turns out the survey wasn't right. So, um, we're hopefully going to be able to get that reviewed and back, uh, I hope by the end of the week. And as long as we can get that, I think we should be able to close next week. Uh the second thing is ethics training. I think you've probably all completed it. Uh you have two more weeks before you violate state law and can be fined by the ethics commission. So if you haven't done it, please do it in the next two weeks. And finally, I mentioned uh two weeks ago at our meeting uh the legislative call-in for the Florida League of Cities. I did look it up and the first one is January 12th. if you all want to mark that down, if you want to call in. Um, I don't want to publicly announce the phone and number and the uh code, but I can get that to you if you don't have it and uh so just let me know. Thank you.

All right. Thank you. I I have a question for you on the when you verify the legal, do you actually track it out? So the that's what we have a surveyor for? you know, I I can get a general sense of where it is, but to to get down to the minute details of exactly what it is uh that we're buying, we need a surveyor to do it. So, we have our surveyor looking at it. Okay. And do we have a backup to that surveyor? Because we have remember we had the sliver issue.

Well, the the sliver issue came about because we didn't send that to our surveyor. Okay. Because that wasn't our normal practice for, you know, every single uh reasonzoning and comp plan amendment. So, um, and that was again close enough that a general look at it wouldn't wouldn't, uh, you know, by somebody like me or or Christie wouldn't turn up anything odd because it was generally the the the where we would expect and the size we would expect. Um, but, you know, not down to the to the foot or inch obviously. Um, but that's why we're having a surveyor look at it is because we want to make sure that it is correct down to the inch. Okay. Miss Adams, you have a question. Just a quick question for Mr. Roadie. So, I don't know if Mr. Kerry is done with his report.

Thank you. This is really awesome to see the footage from the water plant since many of us were there when we had the groundbreaking and I know many of our residents are informed about it because we've put it in all the forms of city communication. Are we also including a link to this video or somewhere where residents could see it because I think it's it's really great.

Yeah. So we we are accumulating multiple versions of the construction with the anticipation of when once it gets to an actual building and the parking lot and driveway start to come in, not much more happens as far as a video is concerned. And so our our intent and what what I've done in the past is um put put the whole constru a time lapse of the construction together and then it just looks really sharp to watch it watch it come together. Um but as far as these updates right now um

you're not wrong. It does look sharp. You could do both. Yeah, I'd be a little I I'm a little skeptical to There there's there there's some high value and there's a security element to a water plant that looks much better when it's a done building than how our water is being produced that I'm a little hesitant to share with the public. Fair.

Not that we're trying to not share anything, but um sewer plant. If if you want to break into the sewer plant, you just have to go over a sixoot fence. the water plant will be much different and we take water production a higher level of security than than the sewer plant. So, a little hesitant to share some of those things, but we can we can take a look at at if there's some items we can Fair point. You can tell me when it's a bad idea. I I never do that. All right.

So, this is an old video. The tank is actually built. So, the tank on the right is current reank open air pumped into the tank. That's what it's clear 18. You can't you got to remember the tank is 40t tall. So yeah, it's coming it's coming along great. We are still the two items that care about the most quality going into it.

All right. Thank you. Any other anything else for the good of the order before we adjourn? All right. We will adjourn. And Mr. Smith, if you could just hold on for one second. No, I don't mean for everything. We're adjourned. We're