Board of Supervisors - Regular Meeting

started it is uh four o'clock can i get a roll call for attendance mcintyre erickson here here here here we kindly we will rise here for the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands Agenda deletions, we have item number four on tonight's agenda is not gonna be heard or anything done with tonight, so we can remove that. Other than that, item number one, we have our consent agenda. We have claims in the amount of $1,095,340.60. 1 cents, minutes to approve, June 2nd, 2026, June 4th, 2026, June 9th, 2026, another June 9th, 2026, and a third June 9th, 2026, and June 10th of 2026. Item C, receive and file payroll removal Approved by the Warren County Conservation Board for Linus Larson, Seasonal Conservation Aid. Approve payroll removal Angel Wells, Motor Vehicle Specialist, Treasurer's Department. Approve payroll removal Sarah Gibbon-Coffin, CPPC Coordinator, DCAT. Approve payroll removal Douglas McCasland, E911 Coordinator. Approve payroll removal, Joel Stolte, Director of Public Health. Approve wage change for Reagan Kingree, Dispatcher and Communications. Item I, approve wage change for Cale Billheimer, Dispatcher, Communications Department. Approve wage change Allison Townsend, Dispatcher, Communications Department. Approve new hire for Lucas Wilgenbusch, equipment operator one, secondary roads. Approve contract expiration letters for the following DCAT contracts. We're gonna say A, B, C, and D. There's four of them. It's for DCAT coordinator, community support, CPPC, and family assistance. and approve five-day Class C retail alcohol license for Aprys Bar Co LLC at Bochner Farms, 1707 288th Avenue. Approve five-day Class C retail alcohol license for same applicant for the Prelude at 20632... 35th Avenue, New Virginia, and approve a 14-day Class C retail alcohol license for Hy-Vee Inc. at 1136 150th Avenue, Indianola.

I'll make a motion to approve the consent agenda.

Second. Roll call.

Erickson?

Aye. Kukla?

Aye. Winnit? Aye.

Milo? Aye. Item number two, consider fiscal year 27 Rudolph insurance with possible action. I see Rudolph is here with us tonight. If you want to come on up and. How are you this evening?

Doing good, doing good. It's good to see everybody. So everybody has a copy of the proposal. Overall, we're really pleased with what we got back from the carriers. The total spend is only up 4.4% year to year. So that's a really good result. That's a really good flat renewal. So I'll kind of go through this. Let me know if you have any questions. But the first page is kind of your property coverages. So you can see that top line item is total property insured. Last policy period, the one that's about to expire, $100,238,660 in property. The county did sell some property. That number for the next policy period will be blanketed at $91,570,077. Couple line items down will be your scheduled equipment. The county did add more equipment. So expiring was $6,695,408. The new insured limit of scheduled equipment will be $7,497,702. If you kind of drop down to the box below, you'll see everything is based off replacement cost. So if a building goes down, it'll be built brand new. They won't depreciate it. The property deductibles, the terms are the same as last year. So it's a $10,000. deductible except for wind hail. So just like last year, they have a 2% wind hail with a $250,000 minimum. And to remind the board, that percentage is a percentage of the value of the building. So if the building's valued at 50 million, it's 2% of that 50 million, or if the building's valued at 10 million, it's 2% of that 10 million. Of course, we did bring a wind hail deductible buy down policy, just like we have the last three years, and that will buy those terms down to 10,000. So instead of being on the hook for 2%, it'll buy it down to a flat 10,000. And just like last year, that's a separate policy from a separate carrier. So that kind of talks about the property. The next page, crime coverages, kind of everything the same, no adjustments to the coverages. You have $100,000 for employee theft, forgery alteration. Next page would be the liability. Of course, there's an umbrella that goes over the liability, but $2 million general aggregate for the general liability, $2 million for abuse and molestation, $2 million for healthcare professional, $2 million for employee benefit liability, and $2 million for law enforcement liability. And then the umbrella will make all those go up as well. Next page, public officials liability, $2 million. employment employment practice liability 2 million and then the county has a separate cyber policy as well through travelers which gives you a million dollars of aggregate on your cyber insurance next page is commercial auto we are up to if you look at the bottom 106 vehicles and 24 trailers a million dollars of coverage across the board so liability bodily injury property damage uninsured motorist or underinsured motorist you have a million dollars and the umbrella goes over the auto as well We have lists of the auto, we have lists of the property schedule. If any of the board members want that, I can email that to them. The next page is the work comp, which is, to remind the board, a separate company. So Travelers is on the package, and Argent is on the work comp. So work comp is a million dollars across the board. of coverage for bodily injury, accident, and disease. Your experience mod is very strong. It's a .91, so really anything under a one is very good. Next page will show your breakdowns of payrolls. So of course work comp is based off of class codes. Each class code has a rate set by the state. How much payroll flows through those class codes generates a premium. So total payroll, the county is up $1,104,551. So you're gonna have 8.3% more payroll this work comp policy period than last work comp policy period. Next page is your umbrella, so a $9 million liability umbrella. So your underlying schedule is gonna be boosted by $9 million. So GL, employee benefits, public entity liability, law enforcement, auto, work comp, all those lines of coverage will be covered by the $9 million umbrella. Then the next page will be your premium summary. So we have it broken out line by line so you can understand where the increases came from. Kinda what tells the story is, The liability is up. Public entity management liability is up from $20,864 to $27,797. So that's up 33.2%. The public entity employment related practice liability, that line of coverage is up 51.4%. The law enforcement liability, that line of coverage is up 49.3%. Business auto is only up 3.3%, and work comp is only up 2.5%. So even though the work comp payrolls were up almost 9%, the premium is only up 2.5%. So the total with Travelers and Argent is at the bottom, but then you can see the wind hail deductible prices below that. So even though the package is up, the wind hail deductible is down quite a bit. So when you add those together, that's where you get the total spend. So last year's total spend, $868,808. This year's total spend $907,313. That's an increase of $38,505 or a 4.4% increase. The next page will give you a little bit more of an overview. It'll show your fiscal year property that we talked about, the 100 million. Now you're insuring 91 million. The equipment, 6.6 million. Now it's 7.4 million. It'll also give you the last four years of autos. So in 2023, you had 98 autos. 2024, 104. 2025, 103. Now you have 106. And then you are on schedule. Let's knock on wood because we have until July 1st. You are on schedule to receive about a $40,378 dividend for good performance on the work comp. So currently your work comp loss ratio is only 9%. So that's going to give you about a 21% dividend, which that's estimated at a little over $40,000. Okay. The carrier information below, so Travelers, Argent, and Lloyds of London, the same three carriers as last year.

Any questions? I just have one. I appreciate the dividend on the solid loss ratio on work comp. That's That honestly squares it up to about the same numbers as the year before, which is good. And I get that insurance is going up.

Yeah, it really is.

Everyone's seeing it. Home insurance, everything's going up, which is why if you can be flat, that's a win. My one question is this. Inland Marine, $11,000. What are we insuring?

That's your scheduled equipment. Inland Marine is one of the funkiest terms in insurance. It's scheduled equipment is what it is. Yeah, yeah.

I just didn't, I honestly didn't know.

I'm like every single client I have doesn't understand what inland Marine is. I don't know why they still don't call it a scheduled equipment. Yeah. Yeah. Yeah. Your mobile equipment is what it is. So if, if, uh, Equipment piece a is at property a it's covered. If it's at property B it's covered. If it's at property C it's covered. It's it's just, yeah.

I didn't know the term. I wasn't familiar with it. You're not the only one. We live in the middle of Iowa.

The Marine throws everyone off. It throws everyone off. No boats insured.

So the wind and hail deductible, if we had a wind and hail incident, we'd be out of pocket a little more, but we've adjusted that to keep the overall price down then. Is that that? Yeah. So 80,000 to 56,000, that's our deductibles 56 or actually that would be.

The premium is $56,000.

Yes. The deductible would be $10,000. The deductible would be $10,000. Okay. Okay, right.

Last year's premium on the wind hail was $80,000. We're using round numbers. Yeah. This year's wind hail deductible policy through the same company is $56,000. So we got some relief there. Yeah, some relief there. Yeah.

But it's a big change. I was just curious where that came from.

Penny really beat him over the head to get the price down. Good. Fantastic.

Good work, Penny. Yeah.

So, yeah, so that really helped the increases from the liability were really offset by the decreases in the wind hail. So the total spend is pretty flat. Yeah, thank you.

I wasn't quite grasping at the first time.

Yes. Basically, if you have a wind hail claim, then you'll you'll file a claim and then you will have another second with the. Lloyd's of London and bottom line to the county, they would only pay beyond the hook for $10,000 deductible if the cause of loss was wind or hail.

Okay. Yep. I can't remember. Is lightning covered under that wind hail?

Lightning would be all perils. So wind hail is just wind or hail. Yep.

I don't think I have any more questions.

More of a comment, not so much a question, but I assume that you're in agreement that it's a solid package as far as for our needs. Yeah. We've worked through these a few years in a row. I appreciate that the cost is similar. just for the public and my colleagues benefits i will say that like going forward if insurance continues to go up like we're we're going to have to make some choices i mean right now this is very manageable because it was up 38 but you know with a 40 000 dividend it's about it's about flat but with hard caps coming like we're going to have to take a be a little harder to look at do we need nine for the umbrella or could we do six and could can we look at some different things like because at some point the the funds have to match

the revenue well and i've heard some other stories in other and just people with their personal insurance and the price of insurance yes so to keep it flat i'm very pleased with that yeah yeah and really a public entity this size you just don't have a lot of options you know if i go take your home and auto to market i could get 12 quotes yes you know there's only three companies that will even consider you guys and one of them you're too big for and the other one you had for 30 years prior to and it didn't end well. But I think to Aaron's point, maybe looking at limits, I'd be open to those conversations and helping the board out every step of the way.

Yeah, I think I'm okay with what's presented.

Any other questions? I'll make a motion to approve and adopt. Second. Rocco? Aronson?

Aye.

Aye.

Aye.

Good.

Okay. That's it? That's it. We're good. Thanks, Eric. I understand you got some signatures for me. I'll get you, or you can leave them here and I can sign them, or I can just sign them when we're done, whichever works. Okay.

Great. Thank you.

Item number three, consider on-call master services agreement with McClure Engineering Company with possible action.

Good evening, Becky, how are you doing? Good evening. I came to you guys in a work session last week talking about getting on-call services for engineering. This is someone that Tim Hill, our engineer, had referred me to. Something he's wanted us to do for quite some time to help us out with new developments in that that kind of takes the tax burden off the taxpayers, the cost that would go into his review that he doesn't necessarily have time for. and it would just cover a lot of things better in the zoning office to cover, and it's not gonna be any cost to the taxpayers, but to the developer, so.

And just for the benefit of the public, the engineer was here, and I don't like putting words in mouths, but this is something he's been trying to get since he, for a long time, is what his statement was. So maybe we like to have him concentrated on roads and bridges and you know coming out and doing those kind of things so this is just kind of the one-off things like floodplain when you have things like that so

Absolutely, yep.

Just having someone to go to, right? And we're not obligated. I mean, if the contract itself, if we don't use the services, we don't pay for it.

Exactly. They just bill it out hourly to what they use it for, and then we bill the customer. And I think we talked about having them put down 50% of what they think the cost will be.

Right.

Yeah. Okay.

I'll make a motion to approve the on-call master services agreement with McClure Engineering.

Second.

Roll call.

Erickson?

Aye. Cook? Aye.

Nguyen? Abstain.

Arnold?

Aye. Thank you, because I wasn't here and I don't I don't know anything about this Okay, I'm gonna stay away from that one for the time.

All right. Thank you.

Yeah Item number four was pulled from the agenda. We don't need to deal with that item number five consider agreement between Warren County and Cuyahoga Humane Society of Indianola with possible action we had this on the work session too and we were looking for some I Or we gave them some suggestions for some additional reporting.

Did we see any updated worksheets or anything from them?

We have not yet. Have you, Michaela, seen an updated worksheet for this month? No, because this will be started July 1. Oh, OK. I think Kelly got the contract all up to date with the new document. So I think we're ready to go on it.

Yeah, I think we asked them to make some changes in their reporting, but it wasn't really something they would go back and change the reports they've already gave to us. But going forward, they were going to do some additional reporting.

Oh, I see.

Yeah, yeah.

Just to explain, that list is everything that was on the spreadsheet that I think was in discussions that Stephanie had with Cuyahoga that you'd wanted to see.

And we have that at that closed session as well too. What it will do is it'll track the animal from the day it comes in until it's out. So what we'll be able to see more is the average daily census, how many animals are there, how long, and then we can really get a better idea of what their costs per animal are.

And this was kind of a spreadsheet that you...

so that we'll always be able to see what's in there from the county.

I'll make a motion to approve the agreement between Warren County and Cuyahoga. Second.

Roll call.

Erickson?

Aye.

Cook? Aye. Witt? Aye.

Aye. Item number six is consider appointments to the Veteran Affairs Commission with possible action. And we have someone from Veterans that was, were you gonna speak on those? Okay.

So we had eight applicants. They have a three-year term, and those terms expire June 30th, so you guys just need to make appointments. The eight applicants were Mark Blackford, Jake Head, Mike Hole. Frank McDonald III, Daniel Sherman, John Taylor, Dave Titus, and Mark Verwers. The VA made their recommendations of Mark Blackford, Jake Head, and John Taylor in the work session.

I can give a recommendation or a, what do I want to say? a vote for Mark Blackford and John Taylor. I know both of them personally, and Mark's been on the board, and I think he's been doing a great job. John Taylor, known him for a long time, and he has the utmost respect for me. So I don't know Jake Head, but it seems the VA's made some pretty good recommendations, so I would vote for the three that the VA recommended.

And their recommendation was Blackford, Taylor, and Head.

Yep.

Yeah. Okay.

Is there a motion? Yes, I'll make a motion to approve Mark Blackford, Jake Head, and John Taylor to the VA Commission. Okay.

Any second? Any discussion? Second's fine. Okay. Okay. Roll call.

Erickson.

Aye. McCook. Aye. Witt. Aye.

Armour.

Aye. Let's see. Item number seven, receive and file reports from the recorder.

I'll make a motion to receive and file the recorder's report. Second. Roll call.

Erickson.

Aye.

McCook.

Aye. Witt. Item eight, supervisors report. Any supervisors reporting this evening? Any? Okay. And item number nine, public input. Comments will be limited to three minutes per individual. The board will not take any action on the comments due to the requirements of the open meetings law, but may do so in the future. No public input will be allowed for any of today's agenda items. Any public input? Anyone online participating? Going once, twice, three times. I do have one thing, Brian. Yeah. Sorry. No, we can go back to supervisor report. Let's air your report.

So the city asked us in that joint meeting to appoint two people to that committee. Correct. If we could just add that to our next agenda for that.

And your facilities...

Personally, I don't have a big, it doesn't make me excited to have those sit in those meetings.

Oh, yeah, you're talking about the library. Yeah, the library.

So I think we would need to talk about that and have two people to put on that committee, I would assume. Yeah. Do we need to vote or just recommendations?

I'm happy to do it as one of them, but whatever you guys want to do.

Okay, well, do you two want to do it?

yeah they meet okay perfect i don't know that we would do we need to put that on the agenda to vote i mean it's not a i think we could discuss it more in the work session we can do the procedure yeah because it's going to be it's it's not a committee or a actual it's just a meeting yeah right so i guess the intention was to have two supervisors and Our counterparts from the city, but it wouldn't be, I guess it doesn't, it wouldn't be an official meeting because there wouldn't be a quorum at any time. Okay. Item 10. Next meeting date, July 7th, 2026, 9 a.m. I think that's all we got.

I'll make a motion to adjourn.

Second. Second.

Aye.

Aye.

Aye.

Aye.

Aye. We are adjourned, thank you.