Planning Commission - Regular Meeting

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Okay, there I am. Okay. City Planning Commission regular meeting for Monday, July 21st, 2025. Everyone, please rise for the pledge of allegiance. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Um, next item is roll call.

Roll call. Mr. Frederick, present. Mr. Gloely here. Mr. Mcanelli here. Mr. Long here. Miss Rosco here. Miss JSON excused. Excused. Okay. Mr. Crover excused. I am here. And Chair Fright? I'm not here. Ghost to go to day. All right.

All right. Before we really go in, excuse me, any further, we have some um we're going to move some of the items on the on the agenda. What we're going to do, we're going to take um the public hearings for A and B, which are text amendments, and we're going to move those back after number eight. And then we're going to move the new business, I'm sorry, the old business, and then the new business. So, it's going to be old business, new business, and then the um amendments.

And then the amendments. Easy for me to say. All righty. So, on that mo no, Madam Chairman, make a motion to accept the agenda as amended. Support. I have a motion from Mr. from Mr. McInley, supported by Mr. Long to approve the agenda as amended. Mr. McAlly. Yes. Mr. Long. Yes. Mr. Gladeli. Yes. Mr. Frederick. Yes. Mr. Boide. Yes. Miss Ratzkco. Yes.

Chair votes. Yes. That is carried. Item four we have is approval of the minutes. Approval of the minutes of the special planning commission meeting held on Monday, May 19th, 2025. So move, Madam Chair. What was that? Do I have any support? Oh, support. Support. Okay. I have a motion for Mr. Frederick, supported by Mr. Mr. Glad. I'm sorry, Mr. Gladwell. Well, you look alike. Yeah, we do.

Seems he's older than me. I'm sorry. Motion by Mr. Gladfeld. Supported by Mr. Frederick. Nope. Mr. Batti. Yes. Okay. Okay. Let's take a deep breath. Kathy, we look alike. Yeah, you look alike, too. I'm sorry. I am very sorry. Okay, we'll do that again. Mr. Gladfelty. Yes. Mr. Bide. Yes. Mr. Mcelli. Yes. Mr. Long, yes. Miss Rasco, yes. Chair votes, yes. That is approved. Oh, I'm sorry. You're not here, are you, Mr. Frederick? Yes.

Oh, this is going to be a great night tonight.

Okay. Then we have item five, which is comments from the public on non-aggenda items. Is there anyone here wishes to speak on anything that's not on our agenda? Moving right along, we're going to go now down to excuse me, number seven, which is old business. And first we have raised transport SPR 202013. And he is recommending a site plan extension. Correct.

Might be. Yes. This is the third and final throwing me off by changing this around. Right. Okay. Uh race transport, right? It's third and final extension if it's approved. Oh yes, sir. Hello. Oh, it's you. Hopefully that's not a bad thing. It's going to be one of those nights. So just Okay, go ahead.

All right. Yep. Michael Brock with Tennessee engineers requesting uh the site plan extension to raise transport. We've been working with Wayne County. Um we're almost there. We just need a little bit more time. And uh it is Yeah. Go ahead. Is there been any what progress have you had since last time?

We've been going back and forth with them on calculations. Um they have this this one item in their in their I guess storm water ordinance about the maximum you can drain on pavement. You know, they say 150 ft. We're draining approximately 230ish. You know, that was a big hangup with them. But, you know, I I've been explaining to them that it's only this way because there's a future building expansion on onto it at some point and I think at this point they finally are understanding that you're getting close. Getting close. Well, this is your last extension. Yes.

I need a motion. Did Did you want Jessica to comment on that? Oh, just if we can get concurrence from engineering that Yeah. So, I guess Mike, if you could just explain, I know that some of the review process it previously had been going through OM and and we were working on behalf of the county. Are you working directly with the county right now? Because there has not been any conversations um on this site right now. Right. I have been talking to HickMat. Um do you have any communication or emails to to show that progress? Uh phone calls? No,

really. And I am I was just talking to Ray, you know, I'm trying to set up one more meeting with them before we officially resubmit back to Wayne County just so that everybody's on the same page because it has been quite some time since we've seen the resubmission from the last review letter that OHM did send out. So, um I I'd almost say that it might be a new submission at this point because the last time was in 24. So um just understanding where the progress has been because um the the reachouts that we have done haven't been answered. Yeah.

I like I said I've been talking with the county want to make sure that every that Wayne County is on the same page as us before you resubmit to OM and then you know we can have that conversation as well. So we we as OM we obviously work on behalf of the city of Ramulus, but we also have Wayne County as a client and do a lot of permit review work for the county, right? Um so we have a separate section of of people that do that work and um this is one site where we've actually done both. We've done the review for city of Romulus and then we've also been working on the the permit review. Um it is not unheard of that a lot of conversations do happen at the uh Wayne County office, but there has been um no movements for a while on the the last review letter that went out for OHM.

But is there anything that the county side doesn't interfere with us extending this at this point? Do we have any question? doesn't from the standpoint um that it is a a separate process, but what they need to be aware of is they need to have a building permit pulled by uh June 20th of 2026. And one of the conditions, first of all, the variance to utilize the the road has expired. So that'll have to be um gone through again. And that was quite a process. And in fact under the in the recommendation under 1A the culvert analysis that was done and um one of the one of the requirements of the variance and your site plan approval is the culvert analys or a culvert inspection being done and when this was written you know it was it was every five years but um that time is has kind of elapsed. So, what's probably going to need to happen is if you do go for this motion, take out within 5 years because that cover inspection is going to need to be done um before, you know, before engineering, during engineering. I would say prior to engineering approval, the covert needs to be reinspected. So, the covert is on Harrison Road. It's a gravel road right now, which is why they applied for the variance. Um, and we originally asked that they did an analysis of that culvert to make sure it could handle the truck traffic, right? Um, that was done in 2021 and by 2026 that's not that won't be valid anymore.

So, per the recommendation of the DPW director, if we were to say 1A, the culbert must be in reinspected before engineering approval. That's I I would say that's fine. Yep. So, we just kind of want to get on record. You got a lot to do in a year. Yeah, I agree. You probably know that. We're almost there. Good. Well, is he going to have to next year? Was he going to have to come before us with a new site plan? If a building permit is not pulled by June 20th of next year, if Yeah. So, then they'll have to resubmit. Yep. So,

so I got work to do. Yes. Light a fire in the county. More questions. Any other questions or comments?

Madam Chairman, make a motion to rec to approve a third and final 12-month extension to site plan SPR 2020-013 raised transport. That'll go until June 20th, 2026 26. Subject to the six items listed with item 1A stating the culbert must be reinspected before engineering approval for any load rating restrictions and an reanalyzed for any load rating restrictions.

The rest of the conditions remain unchanged. Support. support. Excuse me. I have a motion for Mr. Mcelli, supported by Mr. Frederick, to approve a third and final 12-month extension to the site plan approval for SPR 201213 raised transport until June 20th, 2026, subject to the six items that are listed on page two of whoops, the planners report. Do I need to put in there about the need to have that?

No, we're all set. You got it on the record, right? Okay. Any discussion? Oh gosh, it's going to drive me crazy. Okay, Mr. Mcelli. Yes, Mr. Mr. Frederick, yes. Mr. Long, yes. Mr. Gladfeld, yes. Mr. Bob, yes. Miss Rosco, yes. Chair Bochess, your extension is granted. Thank you. Light of fire under that county.

That's right. I will. Okay. All righty. Now, we're going to be moving right along to

new business. And we have FNE transport uh SPR 202507 um requesting site plan approval for a Barcela at 28330 Beverly Road for semi-truck and trailer and tractor trailer repair and storage. The petitioner is here. just to operate. Do that. Yep.

And if you can try to You know what? If you're going to walk, we can get another microphone out. In order for the recording system to pick you up, you need to talk into that microphone. Understood. I got a There you go. Maybe you won't have to walk. All right. Uh well, first off, thanks for uh expediting or doing what you could to get us on the July planning commission meeting. We really appreciate that. Certainly helps our process. Who are you? Uh yes. So, my name is Jack Oliver. I'm representative for Oliver Hatchet Construction, the builder for the project. This is Go ahead and introduce yourself.

I'm Jooka. My dad is uh the owner of EP Transport. everything done. All right, go ahead.

All right, so I'll uh just skip ahead real quick, do a quick overview of the project, and then I'll go back to some of the program related elements. So the project is uh off of Beverly Road. Uh if you look at over here, I can I'm trying to highlight. So this is north, this is south. So Beverly Road is on the south of the site, east and west. Uh our building sits here. Uh there is uh a fairly significant portion of wetlands that we are not impacting. Uh and the building itself is just uh just under 17,000 square ft. Uh and the main program usage is uh tractor trailer light maintenance and cross stocking distribution. Uh there's uh so if you look at where do we go? So there's a te total of uh 10 overhead uh maintenance doors uh that are meant for the maintenance of the tractors and tractor trailers

and six doors on the north end that's meant for the uh cross dock bike distribution. uh the the existing fleet that's uh currently in operation is going to be the main user for the space which is approximately 20 trucks with goals to expand the operation upwards of 40 trucks. Uh the trailer parking itself is mainly designated for overnight and long-term stays. So while the tractors are being maintained for long weekends, vacations, etc. While the drivers and those trailers are not in use, uh we anticipate that there'll be anywhere approximately five trucks per day in and out uh a as operations uh commence. And then I'd say a few years down the road as as operations and sales uh pick up, we're anticipating approximately 10 trucks in and out per day. Uh they will be at full capacity nine employees uh which includes seven mechanics, one manager, one parts coordinator. Uh the operating hours will run from 8:00 a.m. to 5:00 p.m. Uh the the average maintenance for a tractor trailer is approximately 3 to 5 days depending on what's going on. Uh, and the the typical maintenance is is kind of your average oil change for your car, but obviously slightly larger for a tractor trailer. So, you'll have oil and other fluid changes, tire changes, tire alignments, brake repairs and replacements, headlights and light repairs, light cosmetic repairs, uh, lubrication, air system repairs, general routine, and uh, upkeep. Anything?

Perfect. Now, are those all considered light repairs? Um, unless you're doing engine like heavy engine work, generally Yeah. Do you plan on doing heavy engine work? We don't have an engineer today, so not currently, but it those are very hard to find, by the way. But if we did, then potentially, but I don't think so. It's a whole different ballgame basically. Right. But Right. That would be that would I'm sorry that would affect our approval if you're plan if you're going to do heavy maintenance.

Um so the main purpose of this for us is that our we pay a lot of money to get these things done. Generally we're not doing engine work on our tractors. Uh so this is our focus. So heavy engine work would be completed elsewhere. Yeah. We don't ever touch this. So, you don't do any engine work, heavy engine work. No, no, no.

There that was some of the confusion in the applications. There was just a lot of inconsistency with the word major and then light. So, I I think the whole point is just get it consistent. If you're doing it all, put it all down there. It's all permitted in the district and just make sure that the notes that are associated with the different uses all all follow, you know, follow through. the the biggest thing that's going to come into play when you are talking the heavy stuff. The chair and I talked about this earlier is getting into parts and salvaging and that aspect of it which probably knows a different license and that we're not doing that. Okay. They'll probably be in, you know, we'll have that be a condition of approval or put a note on the plan or something to that effect just to figure out

all the uses you're doing. We understand it.

Thank you. Uh there is uh an office component that's shown on the floor plans uh just under 1,000 square ft. The rest of the space uh is meant uh for maintenance space and for the uh the light distribution. Uh looking at the footprint of building and this is we're trying to address some of the notes and the comments that we saw in the uh notes that we received on Friday. Uh so there was a comment in regards to the location of the office space and really the office space is driven the location of it is driven by a handful of factors. Firstly uh so if you remember in the site plan uh on the north side this is where our uh docks are. We're not allowed to have overhead doors per I don't know the specific ordinance but it is a Romulus ordinance. We cannot have the overhead doors uh facing the main road. So that's why none of the overhead doors face that. Also, for the maintenance phase, we need to be able to take a tractor trailer all the way through and out the building for uh to get trucks in and trucks out without having to back trucks up and forward and up and forward, etc. So, so that's why we have the office space here, uh, as opposed to in the front of the building. Uh,

so which bays are going to be used for like oil change and that? Do you have are you going to name specific specific bays, you know, that they drive through? Okay. So, you can kind of see we have overhead doors here and here. So, if you Okay, I've two, three, four, five. Mhm. are all all have the ability for trucks to drive all the way through. It's hard to see on an angle sometimes. Yeah. All righty. Go ahead. Big screen here.

Any questions on that? Just have go ahead through chair. Um waste oil, fuels, new oil. How is all that being stored on your site?

So that's only if we have the floor drains. So how do you anticipate? So as you're changing the oil out, how do you guys typically maintain it? And then we have the I I don't know what you're saying if you're talking to me. Right. Yes. Sorry. Uh we have like containers that we will put the oil in and then handle it safely that we'll have a service take that. We're not just dumping it out. Is it like a 55gallon drum or something like that? Uh or bigger larger.

To be fair, I'm not doing this right now and we're not we don't have our own repair facility, but that will follow whatever standards there are to make sure it's done safely. We have visited multiple facilities prior to mapping all this out. So all of our employees will follow those instructions um and put it in, you know, hazardous waste. Should shouldn't that be called out as part of the site plan? Typically as part of operations, the general um what would be good for them to put on the plan? Yeah, we would want to know because there's not going to be any floor drains in the building, right? No floor drains. So then we're just going to want to know. If we do put in floor drain, we know that we'll have to put in the oil water

oil water separator and then we'll just want to know the function of where you're going to store the waste oil or fuels or whatever you're using and then how you're going to get rid of it. Yeah, that's that would be noted on the plan normal process. Y thank you. Okay, I have a question too. I didn't hear it answered. Chair, I heard Dan ask the question. Uh what do you plan on doing for fuel? You going to have fuel delivered on site or you going to buy it offsite? Oh, for the trucks. Yes. So, we generally uh have we have contracts with fuel with other like gas stations that are all our trucks get fueled. So, we're not going to do any fueling on site. Okay.

Most of the trucks are fuel. I don't if we have to fuel a truck for some reason that has no fuel, just fill up a you know a small one of those like red tanks, fill up and then take it to the gas station and fill up the rest of it. We don't we won't we don't sell fuel or our own fuel any Okay. I'm looking for a storage tank or what you had planned to do with it there. We don't anticipate having any storage fuel storage tanks on site. Okay. Thank you. Where are you going to put the used oil? The contain and oil drums and then the it's a service that will come take the oil drums for uh

well that process works but processing so you can outline how what that process looks like. You do have oil storage then if you're going to put it in drums and then have it hauled away. I'm sorry. I said you do have oil storage if you're going to put it in drums and then have it hauled away. Temporarily you mean for me temporarily you mean right like storage temporarily of the oil you will take whatever service you do you'll you'll transfer that oil to a storage container that'll be emptied and removed from the site eventually but my point was that has to be spelled out at some point so that we know right okay that's

I know that's what I was looking I knew what you were getting at if I may through the chair I think one qualification that you may want to put on the um the discussion is is the storage going to be inside the building or outside the building. And if it's outside the building, definitely any of the storage area needs to be denoted on the plans. And then there should be a note if it's going to be inside the building that it will be contained within the building. And if it's stored outside the building, doesn't there the ground treatment have to be different for that kind of storage area or is that um certainly we would recommend a concrete surface rather than an asphalt and definitely not a gravel. Put in a paint. Yes. At this point, do you know if you're going to store it inside or out?

Don't anticipate storing anything outside. You're not anticipate nothing outside at this point. Okay. Our just to chime in, our volume is not high enough to have that, you know, we're not talking about like tankers of oil. Okay. Madam Chair, I I got one more question on the line. More and more of these trucking facilities are coming into our town and they're using that waste oil to heat their furnace for their garage. That's one of the reasons I want to know what you're going to do with the oil. It's not uncommon to have oil saved saved underground to run the waste oil furnace. I don't know what your plans are for your building, but it's very common these days. Yeah. The the heat is intended to be natural gas radiant heaters.

Okay. It's an important question. I want to find out now before I come by and see it later. Yeah. No, cuz I will be driving by. Yeah. We're not intending to do that. They're intending to use a a gas fired radian to Peter. Thank you, madam chairman. Go ahead. Um through the chair again, part of the engineering notes I'm reading, we talk about requests for barb wire on certain portions of the lot. I'm trying to understand why that's necessary.

Sure. So just I'll let you get the right now there's existing fence around the east and the west which is why we're not requesting any fencing on the perimeter there. We also have a natural barrier with the wetlands to the north. Uh the main reason that we're requesting the barb wire uh on the south side is for security purposes. So since operating hours are 8 to 5, there's a long period of overnight time that these trucks will be stored and and I mean we'll have there will be a surveillance system, but there's we're not and don't intend to have a full-time security personnel on site. Uh and there could be valuable items uh within those trailers that are storing or could be there for 3 days, 5 days, a week if not longer. Uh so the main purpose is is to uh dissuade them.

Yeah. And there's the existing fence there, right? Uh I know there is along the east and west. Uh and if if there is along the south, it'll have to be removed for uh the earth improvements. So what you'll end up with is just I'm trying to picture what you're going to what you're proposing to be a final product there.

Yep. So, it'd be uh I believe we have it shown as a 6ft chain link fence uh with barbed wire across the front here and then a gate at the main entrance and then it continues. So, basically ties into the existing fence over here and over here. Okay. I guess I don't really have a too much of a concern. It just didn't make sense. The only other comment I have has to do with your request for gravel. Sure.

And I'll just tell you right now, for the most part, we've we're not open to that. At least I'm not. I'll let the rest of the commissioners speak. That's not something because it's not just you. It's whoever you sell this place tomorrow, we let gravel be there. Then we've got to fight that battle to get it out of there next time. So, we have to be consistent in my mind with how our requirements are working. And if it requires a paid service, I feel like that's what we should stick with. That's part of our ordinances. That's again, that's me. I'll let everybody else have their say. Well, OM does not approve. Does not recommend.

We don't recommend. Not recommend. I'm sorry. the chief. Go ahead.

Um, on the police chief's report, uh, the police chief has two questions and I'd like to read them out for the record and get your thoughts on it. Um, the first one says, "Will trucks or employees be entering or exiting the facility outside of business hours?" Um I mean our business hours are going to be 8 to 5 but there might be instances where you're coming in afterwards right um I I can't predict the future that could that might happen. So the answer will be yes

we have we're going to have the the gate will be uh coded to each person that's coming through so we'll know who's coming in and out of the facility. Okay. And we have we'll have a surveillance system like Jack mentioned. Okay. The second question says, does the gate setback noted provide enough staging area for a fulllength tractor trailer to stage while the gate opens without impeding traffic on Beverly?

Yeah. So, that's something that we've been looking at where the I believe the fence comes this way. We've been looking at setting it back uh a little bit more into the drive so that if a truck does turn and they're waiting to get into the site, it doesn't impede any traffic uh along Beverly. So, would that be handled uh administratively? Did you guys review that? Yeah, that's something that we can double check and make sure that there can be enough stacking for one to two um trucks. Okay.

It'll most likely be just one truck um not impeding Beverly traffic. Okay. Um, my last question, could you go back maybe two or three slides? I believe it's the first slide that you had up. Yeah, this one. Um, so you talked about um tractor trailers or trailers being on um what you said trailer parking. Uh what what do you mean by long-term stays? Is it a year? Is it Can you define what you mean by long?

Have trailers there for a year. It's more if they're Well, there's two instances. One is you have someone that has a tractor with the trailer um and the tractor's getting fixed. They they have to park their trailer or the trailer's getting fixed and we need parts. The trailer's going to sit there. Trailer could also have product in it and it but generally that's only a few days and then you take it where it's supposed to go. So you're asking for 99 spaces. Do do you

We do um we do we do a lot of uh so we do two things. We do uh general freight, dry, you know, dry goods or we do um intermodal which is also general freight. But that means we take it we charge the uh rail companies money to uh basically instead of them parking at the at the rail station, they'll we hold the goods for like three or four days, then we deliver to the final spot. So one truck might be doing five trailers at a time or 10 trailers if that makes sense. So you're not only a repair facility, you're like a switch out facility. Um that's that's why the docks cross do across dock.

Yeah. Okay. But it's a crosslock without hyos. They you take them off the train. You park them for one. You park them. They're just containers or trailers. Yeah. So the trucks will back to the up to these docks and and the freight will be taken on and off. Uh via these docks. There won't be any freight out in the yard at all. Yeah. Okay. So, you're doing repairs and you're doing cross docking, correct?

Okay. I don't know. Through the chair, a couple questions. So, I seen on the plan, the site plan, that you have a three-foot burm up in the front on Beverly Road, but 4 foot's required. You have the site plan on your right there.

Man, that's tight. You can see that for you. Yeah, that's the the plan. I've seen it here where it indicates 3-foot burm, but 4 foot is required by the city.

That that's because it requires green belt D because those there's some spaces in front of the building. So anytime you have trucks before the building line, it kicks it into a that higher level burn. Yeah. Okay. Take a look at part of our civil engineering package. That was part of your revised site plan package. Yes. Yep. You got to got to clean the plan up before you go to engineering. So,

and uh a couple other things too. Uh back to the issue of the the nonpaid lot. The fire chief himself has concerns with that as far as is the circulation of his trucks. Great.

I think uh let's stick on this gravel lock issue. There's other people that have comments on that. Let's all get it out now and address them all because there's a couple different ways that we'd like to address this. Um I think the the first and foremost thing is is the gravel lot isn't purely for convenience and and cost. It's a lot of it has to do with overall maintenance and that was outlined in the uh narrative that we provided and uh the impact to operations for repairs. uh as part of having an asphalt lot. Uh since this isn't a uh I'll say your typical distribution center where you have a significant portion of uh semi trucks going in and out. Uh we're we're only proposing the gravel lots where the trucks are going to be sitting. Uh so from an aesthetic point of view, uh if there's trucks parked there, you wouldn't see the the gravel. Also, especially with a 4ft BM, you're not going to see into the site outside of this little angle down here. Um, so there are benefits to having gravel from an operations point of view and not impacting future operations down the road. Uh, one item that wasn't really mentioned in the uh, aspect is we at day one we're not going to be at full capacity for sales. So in the future, uh there could be where maybe we cut off here for the paving as part of phase one and land banks the rest of this if that's possible and this would be a future uh paving area because we're not and correct me if I'm wrong, we we won't be parking trucks all the way back

here necessarily on day one uh because of our the revenue ramp With that said, would you agree that a fire truck needs to circulate back there? Oh, yeah. With So, based on that, fire chief doesn't want his truck on gravel. Yeah. So, we could extend the asphalt paving. I think we had a exhibit here where we're showing we could extend the asphalt paving back towards this hydrant, which would give them adequate uh food for that hydrant and give them access everywhere on the site. Carol, do you have any thoughts on that? We'll talk to Jessica.

Like basically putting a road in for the fire truck to circulate all the trailers that may or may not ever be there. This is but we have to speculate that they will. Correct. And um this has been approved in on past sites. it has not been um performed well and the what has been found is that the the road does get covered up with the gravel rather quickly. It's very difficult to maintain a strip of pavement um in amongst the uh the gravel that will be that's being proposed. Um and I was trying to look and see how much

is the concern the weight of the fire engine from the fire chief. Yes. if he needs I the likelihood of him having to deploy the uh stabilizers back in that area is is small but it's not unheard of. Um so there's um all of the fire route needs to be designed per the IFC code in regards to the the weight of the truck that needs to be um that would need to be um accessing that area.

Right. So based on this the truck this would be heavy duty asphalt and it would be consistent with this loop. The distance is the required width for the truck. The turning radius I think we checked is is the correct turning radius for the truck. So, uh, from a from an application point of view, it should the the fire engine should be able to access all the way in the back and and stay on the heavy duty asphalt pavement the entire time.

The long-term maintenance for keeping that asphalt pavement uh clear and um not damaged by the gravel migrating over to it. Um, it it's significant. It's something that you have to it it will require work and it has not been performed well on previous sites that 10 years ago were um granted that opportunity.

Were were those sites higher traffic and volume than ours? We don't we're not going to have like I mentioned we're not going to have that much traffic back there. So, one one aspect of the planning commission is that we do appreciate there is a user that's going to be on this site, but when we are making recommendations, we're looking for the future user and the potential that the site may turn over later and um the the users that would potentially buy it thinking that they could continue to operate at a higher level um with a gravel lot. And that's that is issues that we've run into in the past here in Romulus as well. Another one that you have said um over the years and you brought it up in terms of oh the 4-foot burn will screen um so much of our property in in this city is seen from the air and there's a huge difference between we did it at you know we're going to be talking master plan in the next few months but I can remember oh I was probably 15 20 years ago that we were looking at a master plan and looking at all these aerial views and comparing the sites that that were kind of this gravel freefor-all, not maintained versus the ones that were neat and orderly and that may have prompted um in the zoning ordinance where it does give the ability to grant waiverss, but I think it tightened things up and wanted it was many factors, not just the view, but having having some supporting documentation, you know, to kind of go along with it. You guys have tight, as you know, you you did it. you two especially and Mike um over the years, you know, have have paid close attention to this this and tightened it up and um you know, look at them case by case, but you know, the view from the air is important.

The only thing I can say about that is that um it's not all gravel. So, we have a good portion of it that is paved, which I I would imagine from the air would almost kind of blend in if that is a concern. Um I I think overall it's it's a bigger one with the maintenance. But in terms of the maintenance concern, uh like I said, we have lower volume. Um and we will commit to maintaining that area. So that I mean, we don't want the paved surface to get damaged either, right? Because then we would have to repave it. We don't want to pay for that. So that's a priority for us. Are you willing to put a restriction on to limit what you can do on that site? I I mean I can't imagine you would ever want to do that.

In what regard? Number of trucks. You're talking so many employees. What did you say? 10 or 20 trips a day. I can't imagine. You you've already you've already you've already put a huge investment into this property. Huge investment. Our our assessor was quite surprised to see when when that came in. Um so I mean you're putting a it we're sure you're going to want to want to use this site. in the future for sure. I would like to we would like to grow the business. I don't know what the future's going to hold.

Um I mean what would be a workable solution for you guys for us to have like what what is the pathway to having some kind of rated approach to the the gravel? Like is that something that we can do um over time as opposed to doing it all at once? We traditionally don't negotiate site plans, right?

Um if in my mind if you want to try to work something different out with the administration, we can table this or we can postpone this and to let you work it one more otherwise we have to deal with what we've got in front of us. It it's so it's still my questions is uh so we pay om to perform a service for us and their recommendation is not to approve our fire chief he has his concerns I see like you got the knockbox you got the deal where they can get the gate open even a plan if the power's out that they can get the gate open and don't do no good if you get in there and the truck gets stuck

and and that's just it's it's it's 2025 5, not 1970, especially in the winter, right? Where you can't see that paved surface and you don't know where the gravel, you got to think winter. And then there's also the back to some concerns are you get the place up and running. It's doing great and you decide you don't want to live in Michigan no more. You move to Arizona. So, you sell it. The new person buys it. They think they're going to conduct business the same as you were doing it. And that's just not how it flies anymore because that it's it's it's a it's a big Pandora's box that you can't hardly close back up. You don't believe me? Look next door. I understand that

because they're not even supposed to be doing any of that. We want to do we want to be in compliance with everything. Yes. And that's that's a hard surface. This is also a significant investment in course. Absolutely. We want to make sure that it's it is palatable for uh for the owner and and that we can continue to pursue the project. And I mean, we we try not to hit on the fact that asphalt is significantly more expensive, but we brought up maintenance a handful of times. It's also significantly more expensive to repave an asphalt because of the downtime and the cost. So, it's not just upfront costs, it's long-term costs.

Absolutely. That that's with anything though. Sure. My roof of my house is 25 years old. That's what I'm thinking about right now. Eventually, it goes and I have to foot the bill. Sorry. So, and uh the fourth thing I had is a it was a suggestion that a a PIP pollution. It's an acronym. Yep. Pollution incident protection plan. Correct. Plan B required during engineering review. I just wanted to get that out loud on the record and on our report. Right. Yes. Thank you. That's all I have at this time. Thank you. Through the chair, if I may go right ahead.

Um, an idea was broached. And I don't know if that something that they would be looking at doing is land banking that area and not paving it out until they know that they have a use because I just don't see that number. You have 99 trailer spaces.

Yeah. that number of trailer spaces just does not equate to five to 10 truck trips a day. Yeah. And um it would be a disservice to the the the community to to not look at that logically and say there's going to be more at some point in time in your operations. There's going to be more truck trips. So, if you have the availability to landbank some of those parking spaces that are um to the north of your paved area, land bank them for now and come back with a phase later. So, just don't pave them at all. Just don't make any storage area in that in the the gravel areas right now at all. Okay.

Yeah, we can take that back for consideration. Phase one and then a future phase two expansion at another point. That way at this point you're not beholden to do it. Yeah. You know it's but you can later if you a and b it. Understood. Cuz that's uh the earlier petitioner raise transport has a similar concern with the county was they were talking about their storm runoff but they plan on having a phase two building expansion. So they're planning ahead for it. It's just how it's done these days. Yep. bought to kind of sidebar that and uh it it would be if we do decide to go that way, it' be part of the resubmission for the site plan. It

it would protect the city and it would protect you the petitioner.

Did you have more to say? Uh I just wanted to highlight that this is actually our site. On the main packet, it highlighted the adjacent site. for whatever reason, but we're we're the wooded site, very narrow site. That's all we have. Any other questions or comments? Brandon or John? Uh just one more comment. Go ahead. So, I seen your Oliver Hatcher sign on Ecourse Road just west of uh 275 in the Hagy Road area. Beautiful building. Thank you. And I just I just wanted to throw that out, Jay. I appreciate that. Looks really nice over there.

Thank you. We put a lot of work into that. Your your sign is proudly displayed on that structure over there. Thank you very much. Did you guys, Speaking of buildings, did you guys have any any questions about the building uh OH's comments on the architecture? Are you okay with these comments all being addressed? Are you guys okay with them being addressed? Do you want to just pop it real quick? That's why I brought it up. just so Brandon could talk. Yeah. Well, thank you for that. Next, we'll get you. Good evening.

My name is Brandon Pritzman. I'm a principal at Detroit Architectural Group. Um, we did the design as was submitted. I did review the response letter that was provided by OM. I think there's five or six points in there. Uh, most of which are pretty straightforward. We'll definitely go ahead and add additional ballards at any of the egress locations. Um see if I recall correctly the first point was about the uh breaking up of the facade. Any facades over 100 ft needs additional architectural features. Uh we spoken with Ania as the ownership representative. We're going to add some additional high areas of masonry where we bring it all the way up on that front facade. We'll likely carry a section through the middle up the entire height. Uh we are planning on adding a canopy over the entrance uh and adding some additional features on the east and west side of the building located at the man doors to add additional masonry to those facades.

There was uh we addressed it or I attempted to address it earlier. There was a comment about the location of the office. I walked through the logic as to why the office was located where it was. Are there any questions or comments on that? If I may through the chair, I our concern is the pedestrian connectivity between the parking spaces on the south side and the office door. So, if John's site plan can um adequately show the pedestrian route and that can be maintained um because you're going to be taking people right through that cross dock area. So, um, knowing what what route the majority of your, uh, parking spaces are going to be using to access the office.

So, to to speak to that for a moment, I mean, obviously, most people anticipate the front door being at, you know, the the front of the building. Um, the main entrance in this situation is in the back because it's better for them to monitor the activities at that loading dock area. Uh, and really this isn't a business that anticipates public interaction. These are invited people that are coming. They're typically more familiar with the site. It's not like you're looking them up at the yellow pages and randomly coming in. Uh, so we feel we can properly get people to the entrance utilizing wayfinding. Uh, the location of the regular car parking or call it the pedestrian entrance side. Any customer parking is anticipated to happen on that north side of the building right by the main entrance. The employee parking will happen closer to the road up front and they'll be able to access the building through an employee entrance on that side. Uh so like I said the the customer for whatever amount that is are going to be concentrated on those spaces that are immediately adjacent to the main entrance. One of the things we did additionally talk about was adding a cross-hatched striped area along the building to just add one additional layer of of wayfinding if people do end up parking in the front of the building. And as for the rest of the architectural items, uh just running through that, we will comply with any any screening requirements for the mechanical systems. Um, we recognize that the signage will require additional permitting later. Uh, the Ballards we already spoke about and then I see that we included the glazing in the calculations for the material calculations. The OM report does note that we we do comply with the material

requirements, but we will revise the calculation to exclude the glazing. Um, and then so yeah, then the only other item was the additional architectural features and then the location of the kind of office area. So we'd be happy to deal with any additional questions you may have on that front.

Go ahead, Mr. Graph. I had a question though. Where you guys going to place the dumpster at? Back up. It's a good question. Uh I think we need to it's something we need to sit with uh Ana and John to figure out the best location uh physically on our property. Okay. Thank you. I will second in regards to the dumpster. The snow storage right now as it's proposed is not feasible. So that's something else to think about as you're re-imagining what that looks like. I'm sorry, what storage?

The snow storage. It's behind a tree and a hydrant on the north side. That's where it's denoted right now. It's just not feasible to get the snow there. The way the trucks are going to be parking and um over top of those structures. So, how do you know that?

It it's only showing up on the landscape page. That's the only place that it it is noted. So, it also has to be noted on the rest of the pages, but it's not it needs to be re situated. Okay. Do we have to discuss the waiverss? Um, they're pretty straightforward. We've talked about the gravel. We talked about the barb boyer. Um, as part of the barb wire, note that it is black vinyl coated, you know, as as required. I think when it was mentioned, it was just mentioned as chain link driveway. Jessica, do you want to talk about that one?

We support, we've actually seen this site or this parcel previously designed and we do support the single driveway in the uh the center of the the parcel as proposed. Okay. So, and then the buffer requirement waiver um from the manufacturer community in the back, there's a huge distance and all that wet land and tree. So, that's a very very justified waiver on uh having to put that buffer in. It's already there.

Madam Chair, quick clarification as we go through here. Right now we have a list of four items that are part of our summary letter for basis for approval. Now we've discussed land banking and a few other things that have to be decided upon. Um, do we mention subject to further review for land banking as a fifth? That sure that's something that you know under under this last comment about the revised plan which is going to address all these things and as they just noted you know they the dumpster they got to put a dumpster in. So that could you know involve we don't have to spell it out but we have to be aware that we've talked about these items and want them resolved.

Yep. And you're you're fine with letting us handle administratively. think the land banking falls into that. You're I assume we're fine with letting them handle the land banking. Yeah. If that's an option, I mean that's a option where they can pave it whenever they come back. I think basically the land banking would be a ideal situation for them right now. It makes the most sense for everybody involved, but they also could come back and have it all paved as well. Okay. That is part of this. Okay. Sure. All right. I'm comfortable with it. Are you you guys comfortable with it? Right.

Um through the chair, there are some comments that we have that typically um you're seeing our first site plan review and typically we do have some more back and forth. So there are some comments that it would be nice to get clarification on while we have the applicant here. Do you mind if I run through them? Go right ahead. Perfect. Thank you. Um and John, this is going to be your turn. Um the first is I we understand that the majority of the wetlands are not being impacted. Do you how much of an impact to any of the wetlands on site are you anticipating?

Good evening. My name is John Howard. I'm with PA Group. Um I don't have the exact amount. It's less than an acre. There are some strips of linear wetlands in the front or south of the northern wetland. Um, we will plan on applying for an eagle permit for that. And you, the reason I ask is Eagle has been very um pristinity, I would imagine, is a a good way to to pose it term. Have you have you had any conversations with them at all about what you're proposing for impact and mitigation? Not yet.

Okay. Um, just noting that that could be a sticking point as you progress. Uh, we talked about the snow and the dumpster. Um, we talked about the buffer, the barb wire, gravel and access management. Um, the sidewalks extending that to both property lines. It shouldn't be an issue. It just was something that I believe there's a catch b an existing catch basin in the nightway there.

There is, but that's not the property line that it's not extended to. It's not extended to the east. Okay. Um then the pedestrian route we spoke about. I we really do want to see how people are and if you're intending to have employees enter through the entrance on the the front facade. Um make that clear. Um the auto turn for showing that you can have the parked trailer and tractors um and utilize the cross dock. Have you guys run that auto turn yet? Yes, we have. And you show them entering into the building in tractors, not tractor trailers into the building.

Oh, you're not bringing any trailers into the building for any repair. Um, I I do want to comment on that. In terms of trailers, you can use a Yeah, we use tiny trucks essentially that move the trailers only. Uh, it's a yard jockey. Um, and we have I believe we did run that we can get. So, the portion of your business that you were speaking to, that's going to be rail um goods. What are those coming in on? And those are going to be stored inside containers. They're actually shorter than the 53 letters

and the but so John when you go to resubmit make sure that we see auto turn for anything that's going to be entering that cross stockck whether it's the smaller um trailer jockey or um if it's the 40-footer rail cars with the uh with a regular tractor. Is it sorry to ask is the question about what's going to the dots or what's actually going into the building for repairs. Um not the dots it's the cross um the cross access. So the repair Yeah. So we will not be taking the rail into repairs because those come on chassis. Okay.

And those chassis are from the railard. So those hold on to the container and that container is full of goods and we would park it. It basically become the trailer. them on the umbrella. So, are those parked outside or inside? You had said earlier that the goods were going to be inside. No, they're but they're they're trailers. Yeah. Yeah. Yeah. But, uh the the container itself is a trailer, if that makes sense. On wheels. It's just like a 53footer. It just happens to be 40.

Okay. And this goes back to the we understand that you guys have a a business that you plan to run at this site. If someone else purchases this business and plans to pull a WB50 or or a WB62 through, are they going to be able to use the the building the same way that they think that they can with the parking um on the east and west sides of the building? So, showing us the auto turns to show that a movement can be made while you have um the trailers parked. Are you planning on any tractors being parked in these storage areas? Um it would be one or the other. and not both in combination. I don't think we have enough space. You don't for the most part.

Um and we'd like to have that note on the plan saying that they will not be parked together in combination. Um then what is the what's the range of your fleet right now? What size do you have? Uh they're the tractor trailers. Yeah. You mean the the trailers are all 53 footers and the trucks are normal size. Okay. So if that's your typical John, just show us that that can get around the site. Thank you. You're not doing any repair outside, right? All repairs inside. Put make sure that note I might be in here someplace, but you need that note on the plan. Yeah.

Um then going back to the daily expected trips, I I know it was stated that you'd be at five and then 10 max. And just know that the amount of parking that is here does not equate to that um that low of trips. So we would definitely need to see

we also have trailers that are not in use but we have so some of the businesses we will sometimes need trailers at the customers and then we park them there or sometimes we park them on our own like one does not have one trailer. Our concern is that um if you find that you have empty spaces that this becomes a rental a space for rent and then we end up with additional truck trips um that still probably will not require a traffic impact study, but it just is additional truck trips that are going to be generated from the site if there is empty space that's not being utilized. So, our concern is there's a lot of parking out there and it's it's more than what a five or 10 trip per day is going to equate to.

So, just to confirm, we don't need to complete a traffic impact study at this point. We don't think so. If you were saying that you had all 99 of these going out a day, yes, then we'd want to know what that looks like and you'd probably need to make an improvement along that early. Where we end up picking that up is upon occupancy and you would be requ say for example as was just mentioned say you decide to subleas some of this space out for truck storage that would be a another CFO right and at that time for that tenant we would want to see the traffic we'd want to see because it could be that tenant that ends up generating it all but within the building within how how are you going to manage multi-tenants

depending if they have there's an off multi-tenant would be either an adjustment to the CFO or if like you were going to lease them part of the building, you know what I mean? Then you'd have to end up with a sweet number and a Yeah. whole separate CO that's not But you might we've seen it. We've seen it. We see it all the time in in this. All I can say to that is if we're building this to our own spec, it would be species. Yes. like it would be odd to rent a port because then we can't use that. Do you have a current facility now? I know you've got a business what in Westland. Um, we do not have one. That's why we're building. Oh, okay. I know. I saw somebody.

So, we spent a lot of time thinking about what we would need to run our current business. Okay. So, but you don't Okay. Uh, just a couple more. It sounds like the architectural will not be a problem. We can reach out and talk with Dag if there are any questions. Um, and then the foot candles that are being proposed within the site are it's very dark in areas. So, we'd like you to go back to your lighting consultant and um, uh, bring it up to the the three-foot or the three-foot candles for the parking lot areas and definitely the three-foot candles for the sidewalks. Okay,

it that's solvable. Those were all the items that um, we wanted to just point out. So, I I got one more comment. Please go ahead, Madam Chair. When you come back with your revised plan, I like to see what you're going to do for curbing around the property. Are we going to put a concrete curb around to prevent the trucks from backing into the fence and the neighbors? Are you going to use concrete blocks on the ground? I'd like to know. I don't like damage around the properties. Understood. Currently the plan shows uh curve around the perimeter and there's a 10ft green belt. Okay. The curve and the existing fence on the property.

Okay. Thank you. I'm all set. Thank you. Any other questions or comments? If not, I guess a motion would be in order. Madam Chairman, Mr. Make a motion to approve site plan for SPR 2025-00007 FN transport located at 28330 Beverly Road and approvals subject to the one two four items listed on the summary page of the planning commission report.

Second, Mr. Okay. I have a motion on from Mr. McN supported by Mr. Frederick to approve, pardon me, to approve SPR 20257, Ephan Transport. um for a semi-truck train trailer repair facility and storage uh at 28 330 Beverly Road. Is there any discussion subject to those four conditions? I mentioned the four conditions. Oh, I'm sorry.

And I and I had a typo in there. I only had three conditions. Three conditions. Yeah, but I saw two threes and I figured it was uh including the four items that are listed on page five of the planner report dated July 16th, 2025. No discussion. Mr. Mcelli, yes. Mr. Frederick, yes. Mr. Mr. Glfeldi. Yes. Mr. Rasco. Yes. Mr. Bad. Yes. Mr. Long.

Yes. That's everybody right except you. I got him. You. Oh, me. Yeah, I know. I got to do me and me. Motion approved. A motion approved. Thank you. You You'll follow through with I mean they'll follow up with the Y with the So I don't think it would have to come before us again unless something drastic happens. Excellent. Thank you very much. Or unless you bring donuts and coffee.

Madam Chair, just one comment. If they do end up land banking, could we just get a notification then? Absolutely. Absolutely. We'll keep you up to date. Thank you. Okay. Thank you. I did want to mention something to you guys. By the way, as I was driving here, I got an email asking me to wire money from a scam email. So, I think by somehow my email was publicly like on the website, the planning website. Someone sent me a fishing email and I called Jack and I was like, "Hey, they want us to pay something." He's like, "You already paid." Yeah, we're acting as if they saying they would give I can show you the email if we pay $5. Really? Wow. So, I don't know if you guys want to share that with you.

Might want to take that to the PD. We need to probably get that to our department. Look at the timing on that on the way to the meeting. It was from planning romulasa.com. Yeah. Which isn't very well. Yeah. They probably pulled that information AI to do the actual probably. Oh my goodness. Anyways, I almost paid them but then who's I have an account information. That's not how we do you know why don't um why don't can you follow up with us in the morning. We'll get that down to our our right away. Perfect. That would be perfect. And my embarrassing email that said where do I pay?

No, no, no. Oh my goodness. Visa card. Wow. Thank you, John. But that's that's okay. We will move right along now. Could we wake you up? Right.

SP 202508, Cypress Road Properties. Uh, let's see. requesting a site plan amendment to allow primary truck access on Beverly Road. Uh this is at 30500 Cypus Road over yonder that way. And you're asking for reoccupancy of existing warehouse and distribution facility also. I can't even talk now. [Applause] Hello. Hello there. Mike with Tennessee Engineers.

I'm here tonight with uh with the owner dealing with the claim regarding 30500 Cypress Road. We don't want to build anything. We just want to keep the way it is and open the gates onto Beverly is that's the only thing we're here. I guess I wasn't around when we did the original 2016 site plan approval for this, but there was a condition. I mean, correct correct me if I'm wrong, Carol. There's a condition on that that the two approaches that were constructed onto Beverly were for emergency access only. Right now, since Beverly is a designated truck route, we're going to utilize

those two approaches for uh 10 to 20 trucks per day is what's forecasted at the at the moment. Um landscaping stays the same. Everything stays the same as constructed. We just want to remove that condition from the original site plan. And along with that, I think we have to go to the BZA because there was a condition on the BCA's end as well. Um that that be used for emergency access only. So we I think we're in on the August meeting for the BCA to get that um to get that going as well. Um like you said, just want to open the gates and utilize it as truck traffic. And I'll let you I'll let you speak to to Neil here too.

Sure. He's had all this great he can talk to us for Thank you. Neil Mlan uh the owner of the building in Cypress and uh owned a number of buildings in Romulus and have brought a lot of jobs into the city. I think it's about 10 10 buildings totally and uh we appreciate that.

Thank you. And uh we try to be good landlords, take good care of our buildings. As you can see, if you go by the Cypress building and every once in a while when we get a lot of rain, things get growing up, but we quickly get the landscaping crews in there and take care of it. We did have a tenant Hollingsworth Logistics. They had about 150 to 200 jobs in there and uh they they did vacate because of the road on Brandon Cyprus is in such bad disrepair. We've been working with the neighbors trying to come up with a plan and there's various things that uh we haven't been able to get it accomplished yet on Cypress and Brent to go in that way. So, with uh Beverly being uh a truck route, uh wanted to use that because we we've been having a tough time getting somebody interested in the building because when they come down Grant and Cypress until we get those roads done and we're able to pass a bond or whatever, first we got to get out and they call all the people in the uh building owners to agree on something and we just haven't we've been going back and forth. We haven't been able to get that done. And so this is a large building that should produce a lot of jobs in here. And uh but we got to have a good way to get in and out. And Beverly presents that as far as be able to

So you are not occupied right now. Correct. We got a short-term situation maybe just about that. Okay. That that we're working on. Okay. But as of right now, the building's empty. Okay. Questions or comments from the commissioners? Mr. M has his hand up. Of course. Yes. If I may from chair to engineering, I I see a general list of comments. Of course, when we're looking at approval, it says it must subject to the conditions stated in OS report. And I just I don't know what they're aware of or what they just at this point.

And sure, I will definitely walk through our our comments. We just note that the site plan that's presented that appears to be the site plan that was used in 2016, what is actually existing in regards to striping and islands and transformers and such on the site is not necessarily this Mike. So, we'd like to have an updated version of um the site plan that shows how it's actually going to be used. the two um east west trailer storage areas are shown the opposite direction or are striped the opposite direction right now and some of the the um uh spaces are actually interfering currently with the the fire route. So we'd like you to take a look at um the existing site as it's currently constructed and make corrections onto the uh the proposed site that you have here. Yeah, I can take a look at it. I know that there was an island that was put in for transformers and things like that, but I can submit a revised site plan for administrative review that shows all of this stuff.

Okay. And for instance, the island or the the row of trailers that is uh just north of the building, that island doesn't exist anymore. It's been paved over. So, there are some inconsistencies with what was proposed in the way that the site is set up to be used currently. Okay, I can Yeah, we submitted the original plan that was that was approved in 2016 thinking that sufficient but I I can submit something for Was that sufficient commissioner? Thank you.

Just a couple quick questions and thoughts. So I know the reason for this is because Beverly Road then in 2016 couldn't handle the volume. It wasn't a truck ride. That's all changed since. All right. So, is there anything you have to do to your property other than just open the gate? Like your approaches are there, curbs are there, everything's there. You just got to open the gate, right? That's right. All right. Now, another part of the question. So, with Brandt being as bad as it is, is anybody else going to be zipping through your property to get out to Beverly? We plan on having the other gate shut. Uh I I didn't know that.

So if they come in, they're not going to be able to get out. So they might do it once, but Gotcha. So you're going to basically abandon the one entrance and you're just swapping your gates. That's that not necessarily abandoned. Let's say there might be a truck that comes down there and we'll we'll open the gate. It's electronic gate. We'll open it, let them in. Right. But the plan is to keep that gate shut. Right. So it' be just your use off onto Beverly. Thank you very much. That answers my question. Nice. Sounds good. Any other questions, Mr. Glville? I just want to make a comment. I went through there on Sunday and please still look in pretty nice shape. Thank you. The building looks good.

No, we try to take good care of our buildings and we uh have a good crew out and every like I say, every once in a while when you get a ton of rain in April, look, all of a sudden things get out of whack, especially with it not being occupied. Um, but we we like to take care of our buildings and I'm a long I'm not a flipper buildings long-term and uh try to be corporate. Thank you.

I I have a quick question, not a question, but a comment. Um, I've been inside your building before my son worked there for about three and a half years and it was always u neat and precise inside the Hollandsworth when they were in there. He he worked for a staffing company that worked for them. So, um yeah, the building is is was always in good shape. Madam Chair, Ju just another question uh directed to Jeff Kemp. Uh what's the status on the construction at Beverly and Middle status of completion?

That's not going to affect him though. This has nothing to do with you, right? So, we should probably get that. I don't have I don't have a confirmed They're moving along completion date. They are moving along, but they've been closed down. That's right at DTE cuz I mean the sheets part of it's done. They put their on Smith and Middle Belt. They put their turn lane and everything and then Beverly and Milltel is the DTE gas that whole conjunction. So, there's access to Middlebell off Beverly on that road currently. Currently there is, but it's only one way and towards Middle. Yeah. Okay. Yes. I I was just looking for an update. Yeah. I don't know a completion date that's been ongoing for a while. Yeah. Sunday was totally blocked off the weekend.

Let's finish with Oh, sorry. I I could just comment on it real quick. The last time we did speak to them, they had mentioned that they were hoping to be uh repaving in August at the end of August. And to um Commissioner Gotbelley's um comment, they will eventually that will be completely closed off in order to for them to finish the connection point. So the the the oneway traffic will um be closed at some point for that final connection and they're trying to make that for the shortest time. So that timing should coincide good to good with you and a new tenant. Hopefully.

Okay. Any questions or comments? One thing that I do want to add is keep in mind too once they get a tenant, we will look at this again. You know, we'll make sure that the site plans updated per this. We'll look at anticipated trips to see what's going on with traffic and all of that will get get looked at once a tenant, right? And that that could be happening this week, you know, but it's a shortterm situation. Yeah. You need to if we don't get this kind of worked out where they can't come down federally. Mhm. Uh it'll be probably real short term. So you want to get that because you you're going to require it probably won't happen. Yeah. How short is short term? Uh uh won't happen.

No. No. How long are they going to be in there? You know, hopefully a year. I mean short. Okay. So yeah, you've got to you know that whole process. Yeah. So that could be very quickly. I'm just getting back in town from up north as I go back here. So get your paperwork in. Yeah. But uh uh yeah, it's critical that we have a good smooth way to get in the building and out of the building because Hollingsworth had a number of people I think their cars got damaged on Cypress and Brand and when they moved out they told me we can't live with this anymore. you told us we were going to get this done. And so

if I may through the chair, I just wanted to piggyback on what Carol had stated and once we have um a known user and there there would be potential that if we know that we have a lot of left turning trucks that we would look to have a bypass lane added. So there there will be once we have a known user, we'll know how many trucks are anticipated to come in and out and um whether or not any additional improvements along Beverly like a del lane or a bypass lane would be necessary and we comment at that time. Okay, sounds good. From what I understand, it would be like 10 to 20 trucks a day at max as long as they're not all at the same time. Yeah.

Yeah. Any other questions or comments? Motion. So do I. Anybody? Anybody? Make motion that we approve SPR 2025-00008 Cypress Road properties at 30500 Cypress Road uh to amend conditions of the 2016 site plan for approval to allow primary access from Beverly Road. So far per the conditions updated conditions and site plan per OM's recommendation. OM's recommendation.

Yes. Just bring it up to up to date from 2016. It have a motion, excuse me, for Mr. Frederick supported by Mr. Rob to approve.

Was that you or is that me? Everybody's awake tonight. SPR 202508, Cypress Road Properties. Uh, let's see. We're approving the site plan amendment to allow primary truck access on Beverly Road. And anything else? Subject to the conditions in the report. Oh, yeah. Subsite plan. subject to the conditions in the report which is a revised plan with what the other reoccupancy okay the reoccupancy yes any discussion Mr. Frederick yes

Mr. Bo yes Mr. Long yes Miss Rasco yes Mr. Mcelli yes uh who have I got yet did I get you Mr. Gotcha. Yes. I already got you. No, now you did. Okay. Okay. And I got you, Mr. McInelli. Uhhuh. And I got Rosco. And the only thing left is chair chess. Thank you. Appreciate it very much. Thank you, Mike. Next time, donuts and coffee.

Okay. Moving. Oh yeah, wait a minute. I forgot we had to do these text amendments. Got the we do the election of officers first. You want to do election of officers first or the text? Um I don't know. You can go back and let's do these text amendments real quick. They're public hearings. Yep. So got to open a public hearing, take comments. They're very simple.

All righty. So we are now going to public hearing is TA 202501 zoning ordinance text amendments. Let the record show we I lose my voice. We have on file an affidavit of first class mail. If there's anyone here who wishes to speak on this matter, please come forward and give us your comments. Seeing none, we will close that portion. Do you want to hear what the amendment's about? Pardon me. Do you want to hear what the amendment is about? The first one we're doing condominiums, right? Yep.

Yes. Jessica said condominiums.

In general, the um the proposed language is aligning your ordinance with the state um condominium act and using the same terminology that the state uses. Um, in addition, there's some clarification of when changes need to be brought to the city to be either administratively um reviewed and approved or to city council and planning commission to the uh um the condo. And when we're talking about condominiums in this instance, it's more so your industrial condominiums where you've got the shared uh infrastructure um similar to the North Point project that was your most recent industrial condo.

Right. So we're not talking just like residences like in the old days. Correct. Correct. We ran into with a couple of the projects just some confusion when things get recorded and what's the approval process and so Jessica and Steve Hitchcock did a great job getting it all straightened out. Very good. And uh updated the flowchart which is always helpful to have flowcharts. So any questions any discussion? Just a comment. So this is more of a clarical cleanup rather than steps to the change to the right. Correct. Right. Okay. Steve still felt it needed a public hearing and a recommendation to city council. So, but yes, you're you're correct.

All righty. No other questions or comments? A motion is in order. Madam Chairman, Mr. Mcelli, I recommend that we make I make the motion to recommend to city council. Okay. Approval of TA 2025001 zoning ordinance text amendments. Article 16 condominium section 16.02 review processes 16.03 submittal requirements. Okay. Just want to get you got it all in. Okay.

Mr. I have a motion from Mr. Mcelli supported by Mr. to recommend to city council approval of TA 202501 zoning ordinance text amendment for article 16 condominiums uh section 1606002 and section 1603 is there any discussion Mr. Mcnoy yes Mr. White. Yes. Miss Moscow. Yes. Mr. Frederick. Yes. Mr. Blackfelt. Yes. Mr. Long. Yes.

Is that everybody? Chair will chess. So, we're recommending that one. City council. It's perfect. It's walking its way over there right now.

Okay. Next we have uh again under public hearing PC 2022504 zoning ordinance text amendment for uh for article 20 non-conforming section 2008 non-conforming lots and I'll open up that I'll open the public hearing portion of that meeting and Is there anybody that wants to speak on this matter? Oh, they must have left. Okay, see no one uh close the public hearing and then I'll tell you I'll tell you what this is. Uh this is this is an interesting one. uh it it's actually adding in something to your ordinance that was previously there in old versions of ordinances and it's a it's a provision you see it in red um that's in most other standard zoning ordinances. What um happened is we're getting a lot of requests in for used car dealerships and one provision on used car car car dealerships which is a use provision use requirements have to be one acre. Well, it this language the way it read was reading that even though you didn't meet the dimensional requirements um of a lot you you know you could still and and the intent is or what the reason is for existing lots in a district that have lot size and lot with requirements which is only the residential districts. If your lot does not meet in the R1B district, for example, if you've got a 40 foot lot instead of a 60 foot lot, if you meet setback requirements, you can still build on it. You can come in and build a or bring a building permit

request in and he's got an issue a permit for it. It does not apply to uses that are allowed in a district. The uses in order to be in that district, the district doesn't have the requirement. It's the use that does. So, it's just making it clear for all of our people um that come in wanting uses and we have to say no or go get a variance if your if your use that you want to use in that district doesn't meet the lot size and width requirements. So, it's just putting back language that says this is, you know, in any district, but single families, it's it's applicable to the single family um single family district.

Makes sense. So, pretty simple. Any questions or comments? Motion is in order. Madam Chair, Mr. Frederick, I make a motion that we So, we're handing this off to council. Recommendation to city council. Recommendation to city council. TA2025-00004 zoning ordinance text amendments article 20 non-conforming section 20-08 non-conforming lots support

I have a motion for Mr. Frederick supported by Mr. to recommend to city council um approval of TA 202504 zoning ordinance text amendments article 20 non-conforming section 20.08 non-conforming lots discussion Mr. Frederick yes Mr. Babe yes Mr. Mr. McIll, yes. Miss Ratzco, yes. Mr. Ladi, yes. Mr. Long, yes.

Does everybody have me chair votes? Yes. Well, we're going to recommend that one, too. Good deal.

Now you're ready for election of officers. Oh, so now you have you're going back to eight. Yes, we're back on number eight C, which is election of officers. Do I hear any nominations? Uh, I would like to nominate Chair Friedag for chair support. Do you accept? Why you look at him like that? Yes, I accept it. Okay. Okay. All in favor? Hi. Hi. Hi. Hi. Hi. I I Okay. Now we have um vice chair. Is it vice chair? Mhm. Okay. Like to nominate Ed McNelli for vice chair. Support.

Support. Do you accept it? I accept it. Thank you. Thank you. All in favor? Post. And we have secretary, right? You know, the secretary thing is is that why you had the bylaws out? No, it wasn't. It was purely because of the missed meeting last month. Oh, okay. Because the bylaws talk about a secretary, but we utilize a recording secretary now that acts in that capacity. And so, is that what we should elect?

Well, no, you don't elect it, I don't think. Oh, shoot. I got the wrong book. Um, I asked Steve about this one time. Might have been last year. Do you guys remember doing anything last year about we voted for a secretary? Membership. Yes, we did.

Membership. What does it say? You can do regular attendance. Dan, where did you see it in here? Might not even be in it. I don't think it mentions what you what you can do. So, um and I think that's Mr. Bad or secretary always signs the minutes, right? And we don't we don't do that anymore. The recording secretary signs the minutes. Doesn't sign the minutes. It's actually just a provision on the the minutes as to who prepared them. So So we not elect that anymore.

We don't need to do that. They're the obviously they need to be done. They are done. It tells you know kind of who did it. Then they become effective upon your approval of them. Okay. But nobody needs to sign them when they're approved. Once they approve them. Mhm. Right. So we don't need a secretary. Do you get I don't think so. Roll call. We lay him on. Let's do this. I'll look into it a little further and if you do have to take any action on that and figure out who does um roll call, we'll figure it out. Okay, fair enough. So, we are Unless you just want to vote them in to do roll call, you can do that. So, are we going to elect a Yes, we can vote them in to do

depends if you want. We can do that. We're still going to poll. I'm sorry. Okay, I'll nominate Mr. Boba as our secretary until otherwise told. There you go. I will second that motion. You accept. Humbly accept. All in favor? I opposed. Motion carried. Thank you. Okay, now I want to for the inaugural ball. Mr. Frederick, I got you down for drinks. Okay.

And I've got Mr. Long down for um refreshments. I'm not refreshments, but snacks. And Mr. Minnell, he's going to bring a meal. We have usually have a blue sky typically. We're moving on this year and that will be at a later date. Okay, we're not done. What am I thinking here? I want to go home. Okay. After that, PC cases involving advice or input from the planning commission.

Do you know the one thing it's not it's not advice, it's more of an update. Um actually, um I want to encourage you to take a look at the big binder in front of you and within the next six to 12 months, you're going to have that thing filled up with with some other stuff. Uh we will be holding our kickoff meeting, our master plan kickoff meeting next month, but uh there's a couple things that we want to ask you to do in preparation for that. We have some sites um and focusing on the ecourse road corridor right now. There's three documents in that binder, by the way. There's our vision study that we did back in 2023 uh a couple years ago which is kind of the basis for um some of the these two other studies the ecourse road corridor plan as well as the housing study that's going on. Um though both both of those reports utilize that vision initial vision study.

Isn't this from the TIFFA meeting? Yes, Tiff saw it last week. Okay.

Maybe it was a week before. Yes, Tiff Tiff did see it that both of the other two reports are commissioned were commissioned by the economic development department. So what um what's going to happen is we are going to start the kickoff with looking closely at the ecourse road corridor study. We have some sites that need um amendments that we're going to get started with. We are going to be doing the notice of intent. We're going to be processing things and there may even be action on a preliminary plan amendment going to council, you know, by the end of the year. It's getting getting um some of the easy sites cleaned up which are meaning yono um Romulus Distribution Center, two big projects that you approved, both those master plan underlying um designations are inconsistent with with how they were resoned. Um, another pro property that we're looking at right now for a potential resoning. Um, there we want to get the master plan amended prior to a reasonzoning coming in because it's a it's a it's of a bigger nature. It's uh the ecourse binding road area. That whole area is going to be of of big focus as is the binding road overlay. Uh the the parcels that aren't developed. We want to always take a look at what we did years ago and make sure that everything is still accurate. So, we're just asking you to take a look at that. Focus on on the Ecourse Road Corridor, which the study area is big. It's not just Eors Road. It's all the way from 94 up to Van um Van Horn.

So, take a look at some areas there. Some of them, like I said, are kind of no-brainers. the area that um was designated public, for example, that's that's the Ashley Capital, that's the Ramulus Distribution Center. So, we've got to get that kind of designation changed. Um the other thing in general to do is in this next month, think about areas. Think about areas that that you want us to talk about. Um the school sites are a great example. Mirramman school. We've talked to people about that. Bucks Oil you guys actually already saw. That's a former school site that should be coming in, you know, soon. So, school sites are are good. Um other other areas, intersections, anything that you think um Oh, you know what? You guys have copies of the 2019 plan, don't you? You guys all have those copies? It's on the website, but that's we didn't we did not copy that for you because we just sort of assumed that you had it, but we can certainly make hard copies of the current master plan for you. So, you'll have that you'll get that next month unless you want it sooner. But to take a look at the map and, you know, even just start marking it up. We can make big pictures for you. We can do whatever you We didn't we did a lot of printing with this and we didn't want to go, you know, real big with with all the copying right now, but we want to get you all the materials that you need so that uh you know, we can get going on this. So, that's where it is right now. And feel free to check in with us anytime when you see something um you want us to, you know, just start getting things listed down. Um, it will be Carly Wartman will be running it. Uh, John Enos and Doug Luan will be here probably at your next few meetings kind of going over things with you and you know

they'll be drafting the language. So is that it? That's it. Unless you guys have any questions about question through the chair in regards to um the DCF strategy there. Is there any um plan for imminent domain on some of these properties that are owned privately?

You know, I think that I think Tiff discussed that. Um that's that's something that's handled more going to be handled more through economic development. if there are any projects that are coming in that that are being pursued. Um I I I don't know the answer right now to that. Um do you No, I don't know. I haven't heard any discussions about imminent domain as of right now, but so I don't know the answer. I'm trying to think what Kevin said at the Didn't it come up at TIFFA? Yes, it was. Did was there an answer to it? No. No. Yeah, it it's it's not on.

Was it in regard to the ecourse road construction right away? Because I know that there's a few sites that they're still working like having to get. I don't know what that process is going to be, but I know there's a couple spots they still need to get. Whether they're project associated or going to be infrastructure improvement associated. Now, that's a that's a good question. Yeah. Um people are concerned. some people that own property along that way, you know, they're concerned um on how to already any more on that right now. Yes. On which one? What? We're talking about ecourse road about M domain and taking rightaway.

We're not we're done discussing that.

Oh, I thought you were following up on that. I'm sorry. Yes. Unless you guys have any more questions. Sorry, I'm writing to remind myself. Next I have uh reports reports on interest designation. [Music] I only have uh kind of one tonight and that is in uh uh June our well actually July July our sounds of downtown which we're call now the sounds in our district was cancelled due to weather issues. So but they have rescheduled it for August 1st. So in August we're going to have two August 1st and August um 8 the following week. So backtoback weeks um first week August 1st will be your generation in concert and again that starts at 7:00 and goes to about 9. And then afterwards um the artisian uh reserve has uh uh

in the streets they're calling it whatever they block off the street down there and everyone's welcome to come down there and they have bike night and and grab something to eat and all that kind of good stuff

for a couple hours. And then August 8th, um Larry Lee back in the day will be there. And again, that's uh 7 to about 900 9:30. And then everyone's welcome to come on down to the Artisian Reserve and um hang out for a while and and eat and watch look at the bikes and and of course we have Eagle Alley right across from the Artisian uh reserve. So there's plenty of room, tables, um plenty of room to gather outside if the weather's permitting. So yeah, come on out and and do those things. And tonight, that's that's all I have. And again, that's Friday night, August 1st, and Friday night, August 8th, downtown Ronulus.

That's it. Thank you. Through the chair, if I may mention, um the sheets grand opening tomorrow. Pardon me. Sheets. Sheets. Grand opening for tomorrow uh afternoon or morning. Oh, sheets. That's right. Oh, that's true. Their grand opening is tomorrow morning starting at 9:00. 9:00 a.m. It's from 9 till 11. 9 to 11. And um and they're giving away one free year of sheets. That's what I'm going for. The one free year of sheets. I need I'm fueling five cars. I need that. That include fuel and everything or what? Do you know

what? Also, if you bring uh can goods to uh donate, uh they have a gift for you until long as supplies last. Canned goods. Two sheets. Yes. You can you can get a gift. I don't have any idea what it is, but Okay. But that starts at 9:00 and by 11 they do their their raffles and their uh drawings and everything and and they're done. You're out of there.

That was going to be a little bit exciting. I get off the expressway every morning there at Middle Belt in 94 and I've been watching them build from the get-go. Every morning that's all I hear from everybody at work. When they're going to open, when they're going to open, and when when is Beverly Road going to be done? Yeah, because I'm I'm right there. Yeah. Well, don't tell them when it's going to open cuz they're going to have you bringing donuts. We'll see about that. So, just a quick question for the chair. Grant Road, what's the status on that? Grant Road, like when they're going to finish Grant Road. Uhhuh. Oh, no. timing.

That would be a uh I'll have to double check with Roberto on that and see when that road project's going to be done because I'm I don't know for sure. I just I go by every day I'm like I know I accidentally cut down. I'll ask. I'll let you know. I I'll talk to Roberto. I'd be going home that way tonight, but yes, not tonight. I'll talk to Roberto in the morning and I'll let you know. I'm just curious cuz this I know you get to the railroad tracks. That's it. All righty. And sometimes that's all we can get to is railroad tracks. Yeah. And I guess another thing too is looking at the aerial for uh uh for eff.

I see the next door neighbor there. I've seen it too. We've uh so I had conversations with their manager uh this is probably three months ago about those trailers. Talked to the fire chief. We do have an enforcement ongoing, but we're going to probably have to push enforcement a little further because they said it was going to be a temporary thing. They didn't have no business. All the trailers are empty. Well, it's been over 3 months now. So, looks like we'll have to push the enforcement further. Is this piles of dirt in the back corner? Are you Who are you talking about? Whose property? Falcon. I just noticed. I guess I didn't I didn't go to the dirt. I looked I see. Oh, Charger. Charger. To the Do you mean to the east or the west?

Oh, yes. Right to the east. Oh, that's that's Yeah, that's charger phase the the parcel d that's phase three and none of that's approved, right? That covert over the E course River is still not Yeah. not approved. Not known. And they were working. Yeah, that that was the one over E course River and everything. They've been working on trying to rectify that. Uh and then now I got to see where we're at because I know Mr. patrol passed away and now I got to figure out who's who's in charge at this point. Who's holding the bag? Yes. Yeah. You were hoping he was asking the easy one, weren't you? So, yeah. I thought your product's release. Well, the other one is

Yeah. Yeah. So, uh F& they're about to discover on the fence line everything has been shoved over. Mhm. So, be prepared for that. Yeah. Yeah. We seen that when we were looking at when it was falcon like good god that was a hay field. Where did the big old piece of concrete come from? So that's me over there. Yes. That's it. Any other questions?

I should just bring this up really quickly. Myself and Emory and Celeste took part in the housing market assessment that the city had. And um we each went to different roundts to discuss what we wanted to see our city and what we wanted um what we wanted to see our neighborhoods like. And unfortunately my session, there was only two of us and um the other person that it was there. Um I advise her that she needs to get a hold of somebody at the city to get her to get her problems corrected or or get some understanding. Anyhow, but so mine was a plot. [Music]

Ours was interesting. Danny was there also at mine and uh we had a few people and um some good comments and um and we we probably could uh have used a little bit more structure, but it but it went okay. Right. No participants at all. Pardon me. I say not any participants at all. Wow. Not many. No. Yeah. I had two at my meeting. We had two others. Me and Danny and and two others. It's a shame that he's paying all that money for that.

Um I think we're just about ready to go home. Sounds unless anybody has any questions on the um status report.

Motion to adjourn. So, nobody has anything. All righty. Motion. Make a motion to adjurnn. Support. I have a motion from Mr. McN supported by Mr. Mr. Long to adjurnn. Mr. Mcelli. Yes. Mr. Long. Yes. Mr. Blackfelty. Yes. Mr. Frederick. Yes. Mr. Wide. Yes. Mr. Rasco. Yes. Terrible.