Planning Commission - Regular Meeting

for Wednesday, excuse me, Wednesday, uh, January 21st. It's called to order. Everyone, please rise for the pledge of allegiance.

I aliance to the flag of the United States of America and to the republic for it stands, one nation under God, indivisible, with liberty and justice for all. Okay, before we officially start the meeting, I want to take I want to thank Dan for filling in for me while I was gone. You did a great job. I watched you on TV. Thank you. Yeah. Anyhow, but thank you very much.

You're welcome. And then I wasn't here, but I'd like to welcome DeAndre Green. He's our new commissioner. So, replacing Jerry Frederick, who sadly we lost. Anyhow, so I haven't been here in a while, so I got to figure out what I got to do.

Oh, wrong paper. Whoops. Hang on. I got it here. Okay. Item two is roll call. Okay. Roll call. Uh, Mr. Json here. Mr. Glfelton is excused. Excused. Mr. Green here. Mr. Crover here. Miss Rosco here. Mr. Mcelli here. Bub is here. Sheriff Fright here. And Long is here too.

Oh, my apologies. Mr. Long. Mr. Long. Well, he don't really want to be here. True that. Item three is approval of the agenda. So moved. Support. I have a motion for Mr. Mr. Mini supported by Mr. Long to approve the agenda as presented. Wait a minute. Don't we have a a revive? We have a new one, don't we? Yeah, we have a revive. Why do I not have it? It is right in front of you. Although it doesn't say revised. It says it.

Okay. Right. Just saying revised agenda. It says revised. Yeah. So, so it's approval of the revised agenda. Second, Mr. McI. Yes. Mr. Long. Yes. Miss Rosco. Yes. Mr. Ka. Yes. Mr. Green. Yes. Mr. Long. Yes. Miss Miss T. Miss. Jes. Yes. Mr. Bad. Yes. Chair Boes. The agenda is approved. Next. Next, I have approval of the minutes from the meeting held on December 15th, I think it was. Yes.

So move, Madam Chair. Did you are you support? I have a motion for Mr. Long, supported by Mr. Boade to uh approve the minutes from the meeting on Monday, December 15th. Uh Mr. Long, yes. Mr. Mr. Bid. Yes. Mr. Krova. Yes. Mr. Gladfelt is absent. Mr. Green. Yes. Mr. Mcelli. Yes. M. Jameson. Discussion. Pardon me. Discussion. I have a question. You have a question? Yep. Okay.

Clarification. On page, it says 19 to 22. Um, motion to adopt the future land use. It says I said yes. I thought I had voted no because this was uh because of map three with that Beverly Road. This says yes. I voted no. I'm pretty sure of it. But what page is that, Edna? It says 19 of 22. Gotcha. Yes, that is. In the notes, it does say that I did raise questions, but it says here I voted yes. Yeah. No, we're going to move that down. Good catch. Thank you.

Is that it? Is that all? Anything else? That's it. Thank you. So with that motion, could you amend that motion then to say to approve it with correction as right? Yeah. Yeah, that would be approved it with correction. Sorry. And Mr. Yep. support with correction. With correction. Yes. Okay. So we'll start again. So I have approval of the agenda with corrections. Motion for Mr. Long supported by Mr. Gladfelty. Mr. McAlly. Yes. Mr. Prova. Yes. Mr. Green. Yes. Mr. Long. Yes. Wait. You made the motion, did you not?

Yes, I did. Miss Rosco? Yes. Miss Jameson? Yes. Chair abstains. Motion passed. Item five is comments from the public on non-aggenda items. Is there anyone here that wishes to speak to us about anything that's not on our agenda tonight? We'll move right along. Six, public hearings. We have no public hearings. Eight, old business. We have SP202410, Bucks Oil Company. Um, actually, Kathy, you've got the

We have a different one. Revised revised. Oh, I'm looking at I'm looking at the old one. Yeah, take that one. Okay. 007.

Yes. Okay. So, Okay. Okay. So, under business, we're going to back back flex soil up a little bit. And we have SPR 202407, Premier Hospitality Rhless Hotels. And if you're requesting a uh an extension, uh yes, thank you. Uh members of the planning commission, we are requesting an extension of the site plan uh consistent with the staff report to February uh I believe 19th of uh next year. Like to talk through a couple points if you don't mind. Um excuse me for one second. Can you just get your name on the record just for the recording? Sorry about that.

I should know better by now, shouldn't I? I know I should have asked, but you know, I'm new here. I was ready to get right into it. So that's great. Uh Andy Andre from Triumph uh Engineering and Design 10775 South Sagenov Street D and Graham Lake, Michigan. Um as I mentioned with the request, uh there are some conditions that that led to why we're asking for this request. I'd like to walk through them and I'd be happy to answer any questions as they come up.

Sure. Um, one of the things is as we were moving along and think about uh the uh timeline of um August of 2024 after that approval um what we what we uh typically do is start to work on what that budgeting and construction cost and how does that work in with the financials. And what we were experiencing uh during that timeline is um a lot of variability in costs both in the labor market and also for the materials. And so it made it a little bit challenging and making the uh financials work out uh for that. So those what we've seen though recently is um more stabilization. We say the costs probably have stabilized a little bit higher but at least we have some uh stabilization and and less variability always is better and that way we can account for that. Um then obviously moving into some of the financial considerations uh the volatility um within the market especially on the interest rates uh were much higher than they were uh than they are right now. That's obviously helped quite a bit. And when you work within the uh hospitality market, there's always a little bit of a a little uh more edge that the uh banks and financial institutions will assess onto uh those projects. And so that um combination of um the um the interest rates coming down and being able to work with um very good um relationships that we have with banking partners has has really evolved certain since that time of the uh initial approval. One other thing that um is is a general idea is the brands. One of them was Marriott, the other one was Hilton. They tend to um they have prototypical designs that they like to see. They want uh consistency throughout these products, but it's it's it it happens quite often

is where they'll come up with updates updates to the design. They want to refresh certain areas. And these are interior design items. they might rearrange um some locations of where the breakfast location is, the manager's office, and those types of interior things. And during the process um of as we were evaluating costs and and uh financing on this, there was an update that came out. And so, as an owner, you have to look and you say, is it worth us stopping re-evaluating these interior modifications and doing them now? or what possibly could happen is you have a new hotel and 5 years later you're doing it and so uh decision was made is let's go ahead and and do those updates now doesn't affect anything on the exterior or any of the appearances is it has to do with flow on the interior. So the combination of those three factors really led to um an unfortunate uh delay that we we feel that we've overcome on all of those fronts and uh we're we're anxious to uh move forward. Be happy to answer any questions as well.

Thank you. Any questions before we questions? Okay. Then a motion you have questions. Just real quick. So, you foresee being able to fit your start of production or construction within the year that we're giving you? Yes. I don't think you get another extension at this point. C can I ask a question? Sure. So, you talked about amending I think last time I talked to you. Are you still going to be amending it slightly? Yeah, I think so. It was more for property boundaries and whatnot. That's correct. Small changes, but yeah, just I know we Yeah, that was my next question. if he would need a new uh a new site plan. No, for an amendment.

It' be amendment. Oh, yeah. Yeah, it was very minor. Right. Any other questions? Go ahead. Um there are any more questions? Yeah, Madam Chair, I do have one question for Mr. Andre. Are the brands will were they brands remain the same or are you still looking for another brand also? No, they they're intended to be the same. They committed. Yeah. Thank you. Okay. Yeah. Okay. Motion is in order. Madam Chairman, Mr. Megan,

I'll make the motion to recommend a 12-month extension of the site plan for SPR 2024007 Premier Hospitality Romulus Hotels located at 323000 Wick. And this extension will be good till February 19th, 2020 subject 2027 subject to the six items that are listed on page three of the site planning commission summary report. Support. Okay. [Applause] I didn't hear. Do we have a second? Support.

Mr. Okay. Motion to Mr. Magnal. Supported by Mr. Long. excuse me, to rent a 12-month extension for SPR 20247, Premier Hospitality Roundless Hotels, uh, located at 32300 Wick Road. Um, subject to the was it six items? Yes. Yes. To the six items that we had in our planning report. Yep. Any discussion? Mr. McAlly? Yes. Mr. Long? Yes, Miss Rasco. Yes, Mr. Talon. Miss Jameson. Yes. Yes, Mr. Cro.

Yes, Mr. Global. No. No. No. Okay. Mr. Green. Yes. I have Oh, no. No. I can vote on that one. Chair votes yes. Motion is approved. Thank you.

Good luck. [Applause] Now we'll go to SPR 202410 Bucks Oil uh location on Beverly Road requesting what are we doing here? Uh site plan approval for construction of 20,000 square foot building for the processing of of wastewater oil and anifreeze. The petitioner's here. Hi, I know you. Good afternoon or good evening, I guess. Okay, hopefully everybody's keeping warm. Name and address. Struggling. We don't know you.

Uh my name is Michael Brock with Tennessee Engineers, 13500 Brief Road in Southgate. I'm here tonight with the whole clan of Bucks Oil here in the audience. Um they're eager to to get going on their development. you know, should should be having an approval tonight. Uh, the property is located at 30155 Beverly Road between it's on the south side of Beverly Road between Marin and Middle. There we go. There's an aerial overview there. The entire property consists of 9.79 acres or 9.55 acres after the rightway is is dedicated to the city. Mhm.

Out of the 9.55 acres, only 3 and 1/2 acres are to be developed at this time. So you can see in the aerial overlay, you know, all of the development is toward the towards the front of the property. And while you know, the the remainder of the property is sustained as is. Property is zone M1, the light industrial. Um, a use determination was was approved by the planning commission in July of 2024 and the proposed use uh will process used oil and water, treat the product, separate the oil from the water, then sell it back to the market. It is not a recycling center. There is one reference to recycling on sheet CP4 that I I accidentally missed. I will remove that when when uh we resubmit. my fault on that one. I do make mistakes once in a while.

No, no. There is a uh a 20,000 square foot building proposed that's set back 165 ft from the rightway line. We are asking for two waivers. There's uh a waiver for the use of gravel in the rear to help with the uh tanker truck turning movements and we can we can talk about that later. And also a waiver for the driveway for the driveway, I'm sorry, the driveway spacing in proximity to the to the adjacent drives.

Uh one variance will be requested and that's for the overhead doors facing a front yard. Uh these doors are pullth through doors. They are not uh loading docks or truck docks. They're just pull pull through doors. So their the way their their site works is that the trucks would enter the rear of the building and then pull pull through the front. So they would just be uh open and closed for short period of time.

Let's see. Here's the site plan. That's a utility plan. The um building will be serviced with water and sewer. Uh we're adding two new fire hydrants on the east and west side of the building for fire coverage at the request of the fire chief. Um we have a storm water management system that that includes bio swells. So we're going to sheet drain into into bio swells and then out to the city swarm sewers. And just going back a little bit about the these turning radiuses with the trucks. Um you can see how how tight of a turn it is with these with these trucks. That's why, you know, we're proposing to use gravel back there because it would just they would just chew up any kind of any kind of pavement that's back there. Any anywhere you enter the building, there's just 180°ree uh radius. and and Bob can talk more about that in a in a in a couple minutes here. Uh we do have the the fire truck turned in. There's ample room for a for a firet truck to get around. We do have extensive landscaping. We have a 4ft high burm along the frontage and a lot of landscaping. Uh we revised the frontage to include a buffer type D which I believe is one of the one of the heaviest uh landscape buffers in the in the city. Uh and there is a reference to township on the landscape plan and I'll make sure that he that our landscaper changes that city. I should have caught that too. Um that's in the general notes. I'll make sure he he gets the ticket.

We could make you go home and redo it. Yeah, I should have brought my pencil. I could pencil it in tonight. Uh that buffer type D will will definitely help screen the building um from the roadway. Uh, speaking of the building, front of the building is a mixture of two different colors of of the split face masonary block u with with glazing, you know, the the glass doors and and and a couple windows and metal panels up on top. There are some uh some awnings just to kind of break up the facade a little bit. And the the the split place split face block wrap wraps around the building to the sides of the building about about 25 ft I believe it is. And then there's a 3'4 in strip along the sides of the building of uh the block as well. And the rear is is mostly the metal panels and and overhead doors.

Could you back up just one? Oh, sure. I'm seeing three doors from one side and four doors, five doors from the other. Yep. Yeah, that's right. If we look at the floor plan, you know, they're using the the one bay on the east just as a like a delivery bay or something like that. So, yeah, we just um Yeah,

five on Japani. Um, so the the the east side, the one door is just a a more of a pull through for if we need something in there, a truck pull in there, it can pull out. Um, the second one is more of a it won't be a pull through, but we can pull a truck in the back if we need to to offload things. And the goal is to keep everything indoors. We don't want any operations outside. Um, we don't want any trucks parked outside. We'd like to keep everything kind of inside and contained in the footprint. Um, same thing on on the far would be the west side or the far door that's east side with the office. Um, that's going to be more just access into in into there. Um, because we are going to have some tanks and things that'll be inside. So,

and those will be on the away from Beverly Road side. Correct. That'll be that'll be towards the back side of the building. Okay. Thank you. So then all the doors will be when we originally talked and we've had a lot of help. First, thank you guys. This is all new to us. Um, and we're excited. We've been here for a long time. Um, we Yeah,

I'll take over. Yeah. So, the doors are all I we have some a little bit later when the doors are all going to be glass in the front. Um, and really try to make it look like a a presentable building here. Um, and then when we moved the driveway off center, um, we thought that would also help with hiding that the doors are in the front. Um, and then moving for, um, I think it was your suggest getting it away from that other driveway across the street. Correct.

So, we're we're more than willing to do what you guys kind of wanted. So, we are excited. So, we didn't think it was going to be a possibility to do something in Romulus. And then I think Kevin and Jeff and Carol kind of really helped us find some stuff that would work. Yes. Three doors out front. Yeah. This is about all I had. I I believe this was an old school property. Was it a middle school or elementary? The old hat elementary where I went to. Oh, yeah. Me, too. Oh, okay. I mean, not dating anybody, but our old stomping ground. Hasn't that been gone since like the late

80s? We won't talk about how long it's been gone. Or how old we are. That's right. That's right. But they were only two when they were in the school. That's right. I started early. Well, this will be a good repurpose. I guess that properties been sitting vacant, you know, for for a very long time. Um, that's about all I have at this point. You can Okay, I'll open it up to commissioners if you Sure. Sure. Yes. Go ahead.

Um, couple of questions I'm confused on. One thing is in your youth statement, you say you received oil mixed with water, but in our [Applause] on our minute or on our agenda, it talks about antifreeze. And I'm thinking, are we going to have antifreeze or are we just talking water and oil? kind of confused.

So I think when they originally did the minutes, the company as a whole does anifreeze. So we have a facility down in Monroe that processes anifreeze um and turns a used product into new. Um that would be our dream one day to bring that up, but that is not our current plan to do. So that'd be something we would we would bring up if if that if things, you know, worked out well where we had the space in there. um that that would be something we would love to do but currently we have a facility down in Monroe. So at this time this site plan is addressing oil and water not anifree. Correct.

Okay. The other question is regarding the um some of the request from Om's engineering letter talking about the south side of the building where they want to increase the 10 foot asphalt to 60 foot. Um what's your consideration on that?

Um that was new to us until that was printed. So um we we talked to uh Chief Allison originally about all this. Um I don't like so our current plan is we're going to be turning our large trucks back there with ample room. We're not parking anything back there. Um, we are planning on putting a sort an apron back there already. Is it 10 ft? Is it 10 ft?

Um, but I don't know um one how I mean beneficial. We're we're more than open to looking at that. Definitely we couple people that we've done, but we don't see that we're going to have pretty adequate maintenance program to keep that because we need it we need it open and clear for our trucks to turn as well. And it's something we can definitely talk about.

I just think about if you get a large I don't know how you're going to keep your lot clear if you get snow on gravel. I guess you can grade gravel and snow, but I'm thinking of the fire truck access. You need a clear asphalt pad for them to get around and turn. You don't want them dealing with the snow drift or anything else back there. My thought is it made sense to expand it, but I don't know how badly that's going to be a detriment to your plan or not. Okay. Yeah, that's something we definitely don't mind looking into. Is it standard?

I'm just saying they want to do gravel back there and all we're saying is okay, let's open this up to 60 ft so that for sure the truck can make that turn. Right. Am I understanding that correctly, Jessica?

You are. And that is a a conversation that was had with the the um fire chief, Chief Allison, in regards to having a paved emergency route all the way around the building. There are there's precedent for other uh sites within the city where we have allowed gravel for either um um trailer parking or other uses that also would be um worse for the wear with a with a paved surface. However, those services still do have a emergency access route that was paved through those sites. So, we are asking for access around the entirety of the building um with on a paved surface for emergency vehicles.

To me, that makes sense. I mean, yeah, the only other comment I have on the site plan is um we have within our provisions screening at the front of the building to screen the doors. no matter how nice they are, we kind of want to block them off if we're going to have them in the front and the with the stipulation that when you're completed and we come out there and we can still see doors, you may have to add additional screen and that's just in the notes and I want to make you aware of it. And that's all I have. Yeah, thank you. You're taking my thunder.

Oh, I'm sorry. Yeah. My my problem was the front doors on front of the building. We we basically don't like overhead doors on fronts of buildings anymore. It's not It just It doesn't look good. So, but you're talking about putting How far is the building from the road? 165. Is

that 165 ft? 165 ft from the right of way. So, it' be another 33 ft to the center of the road. And then the doors would be glass. They're glass doors. They'd be um like opaque opaque glass doors with maybe the the top strip. Um that's clear. So, let some light in natural light into the building. Um but they would I mean they're they're a a dressy door. They're not like a normal overhead plain garage door, right? We have, I think, a do the door type, just the door.

These ones are clear, but it'll be different building express service thing, but it'd be doors similar to those, but they would be an opaque like a like a frosted, right, a glass door with with maybe the top top sections uh clear. Yeah. to let let some natural light in. And there won't be the only time those will open is to pull something out and then they'll close after and you have to have three doors for that on the front. There are currently three doors. Yes.

Yeah. Three doors on the front. And there and like I mentioned, there's no they're not loading docks, you know, there's not um no loading or anything. So there's no there won't be trucks parked in front of them, you know. And I think that was one of the main intentions of the ordinance was to limit the amount of trucks that are that are uh you know along the building loading and unloading and things like that. These are just be just for access for for trucks going out. That's so you will have more than one truck in the building at a time. Correct. Okay. And that's why you need they could all be leaving from different doors. Correct. mostly

but hopefully not at the same time. Not at the same time.

Question. Let me just ask. Go ahead. Follow up on the doors. Is it your intent that those doors will from the driving by would look more like a bank of windows? Is that the purpose of the design? So it look more you wouldn't drive by. So those are garage doors. It just look like a window. That that would be the goal. I just I don't know that the picture when we were working with the builder

um it was it's it's more to just look um more decorative than just an overhead garage door like you see in a warehouse just to soften it up. We did the we did the exact same thing at um Hannon and Northline that for that uh what is it? Amazon little Amazon building. They have the same same doors. Those ones are are white. They're they're frosted white. But they um they just kind of blend in with the building. Our intent was just to not have plain, you know, trucking overhead truck.

Right. You guys probably don't remember that because it came in as a variance afterwards, right? I think they those got punched out after. That's why it didn't it wasn't part of their site plan, right? We I don't remember. I don't remember. Yeah. But I've seen it. Yeah. But I don't remember. Yeah. Yeah. They're they're right there. There's a nice, you know, kind of landscaping in there. Yeah. There's screen it. Yeah. It was a BZA. And what color is the building going to be?

So, we tried to go with the like cityless colors. Um, so we did like a dark gray, gray, and then I don't know exactly the color of the burgundy red, which you guys we love the color. So, we tried to go with the with the city colors. So, that is what we went with uh when we had DAG design it. So, kind of like like the rag. Yeah. Yeah. Like the rags are like the high school. Um, I would have done the brick, the red, but I was told red brick wouldn't belong here. So, but I I think when they redid the high school, it changed how that school looked so dramatically. It did. Yes, it looks great.

What was the other thing? Actually, I just went to the OM pages because you've got it all. I'm sorry, Mr. Thank you, Madam Chair. Um, one of my fears would be if somebody were to come along and want the same variance with doors in the front. Now, one thing I noticed about this piece of property is it's um it is somewhat narrow. So, if if um you want drive-through bays and the the building was positioned um a 180, well, then I don't think you'd have the turning radius. So, this is somewhat of a unique piece of property. And then also, I noticed too with the the front doors is it's not set up for a staging area. I don't think trucks could they can exit. It's it's more or less exit lanes.

So you're saying that you're not going to have trucks parked in front of those doors? It would just be exiting and and pulling out then. No, the goal would be to never see it. I mean, you only seen a truck pulling in and pulling out. Um and that that would be the goal of the whole situation. pulling into the rear of the building into the rear like pulling into the part of property going around coming in and then you know however long it'll take to offload coming out and there should only be probably 10 to 15 trucks a day u would be our our kind of our max and that would include our our trucks you know that are across the street so

yeah that's one thing I think that would make this unique is because I think if you had trucks waiting for open bays they would be in the back Yeah. Um, shielded by the the landscaping in the building, but as long as nothing's in the front, um, it makes it a little bit unique cuz I would hate to see somebody else come along down the road and and um want the same exact thing, but all a sudden their trucks are staged in the front. Yeah.

And then the other one I had is um about the the processing. It's going to separate oil and water, and I imagine oil will be um processed and sold. What do you do with the used water? So the water will then be so it'll it'll be processed to a spec that'll meet um the so that water there will go to dua um and it'll actually it'll go down to dua to be treated through the municipality and we've already met with them and they they're excited. They're they're they said they're extremely underutilized. They're they're hoping for people to to do what we're doing. So they they seem very excited for the project. Um, so we were uh it was it was a great meeting to have with them.

So nothing goes down the drain at all. I I take it. No. So I didn't think so, but other people could be watching and thinking the same exact thing. Yeah. Every and everything will be inside. Um and everything will have me like gauges metered. Um we actually have the engineer here that's designing the inside the process. Um so um yeah every everything will be um to to do with standards and do will actually you know be the ones they'll be one of the ones that will audit us as well as soon several others. Okay. Thank you. All right here Mr. Hson and Mr. Long.

Yeah a couple questions. So this building does not exist yet. Is that correct? Correct. So, if you click back a couple of screens for your design, which shows the whole building and then the entrance way that right there, that one. So, you've designed it to have a tight turn. It's not that you're occupying a building and then you have to make it work. So, you've designed yourself into a tight position and you want us to do a waiver for gravel for something you designed yourself into. I find that a little confusing. But in reading your document regarding why you wanted to gravel waiver, it says that the concrete and asphalt are not suitable for this type of heavy equipment and repeated turning when semi trailers execute tight turns. I found that a little interesting um because we don't really like gravel that much here. And so it does say that you need to have a aggressive maintenance plan, but it also says, and because I looked it up because it just didn't make a whole lot of sense to me. So I'm going to read you what I what I figured out. Says heavy trucks in Michigan, because I looked up Michigan in particular because our weather is a little interesting as you see right now. Um, the best surface materials for maneuvering are reinforced concrete for long-term durability and minimum maintenance and well compacted asphalt for good balance and cost and performance while compact gravel um they offer budget friendly drainage but requires more upkeep all needing uh proper subbase in Michigan uh for anti-thawing and freezing cycles. So in essence what it's saying is that concrete and compact asphalt is actually best. Gravel is the least for longevity and that gravel actually takes more

because you have to have a substantial subbase but then you have to have an aggressive constant maintenance plan because when you're turning those tires you're moving that gravel. I understand that the turning constantly is going to beat on tires, but you've planned yourself into a tight turn radius. So, that's one thing. But, so it's not really to me more accurate to say that concrete and ashalt are not conducive for this. Whereas where I read in Michigan, it absolutely is. And gravel is actually not the most wanted. So, and then when I look at this as well, and then we talk about our fire department and our police department, because this building does not exist yet, you can actually make those adjustments so that it's not so hectic for yourself or whoever is going to buy this building. And then we do have the space for everyone to turn where it doesn't tear your tires up and we have the proper material that it may be more going in, but down along the line, it's better for everyone for maintenance and for longevity. So I had those questions because they just didn't balance right in my head.

So absolutely heavy truck concrete and asphalt are better. The issue is we have 10,000 gallons on a trailer. So the trailers is the issue when they when they come in full if we would love like to have a straight shot pull in but we have to pull in from the back. Right. So, we I I we've actually tried with to turn the building 180°, turn it 90°, come in from the side. There just isn't a ton of turning radius. And also, how do we hide the trucks? There was a lot of different things that were required. So, we said, "Okay, this is our only true option." Um, so wherever we put the doors, it's still going to be 100. You're still turning all the way around. Um, so that that's one of the main issues is turning these. So the ashalt will get extremely torn up by turning these trailers. Um, and

explain the the tankers and how many how many tires are on these tankers. So and how and how the tires don't turn. They push.

They push. They slide. Right. So every time you when it's full when the truck is empty, most those tires those are lifted, right? It's not a big deal. tires, it's lifted. But when when when the trailer has all the tires down, it's sliding. So, it's it's tearing up either the tires if it's concrete or the asphalt if it's asphalt because it's it's going after what's the weakest point. So, our thought is if we do gravel, that helps it slide. Um, we know it's going to have to be a pretty robust maintenance program to do this. Um, but we with talking kind of with everybody that we work with, they thought that would be the best bet for us to to operate. Um, and it is not built yet. So, if anybody has I would love it actually. Anybody has ideas as how we can fix the turn radius, I'm in. I'm in because we don't have it all done. So, it just his hourly rate I would ask you to chip in. No, we we did I did uh several different versions of layouts on this. You know, I did one with the building, I guess, going north and south, rotated 90° because ideally you would you don't you don't want to make that 180° turn with the with the trucks

and I did lay it out where, you know, they they would come in from the side and exit the side, but they're just is the property is just not wide enough to accommodate that. you know that I definitely tried I tried everything I could but yeah just with the width of the property the only way that they could enter is from and it also it also hides the trucks which is I mean that's that was a big deal for everybody was we don't want to see trucks like I mean you see so many lots around here that it's just trucks. Yeah. Uh trucks, uh doors in the front, cross docks are, as you know, you've seen our history. It's a big thing for us. Yeah.

Yeah. We don't like those. Um because we got residents to deal with and we have to live down the street and drive past it and see the stuff. So, um and and then yeah, keeping in mind whatever the requirement is from the fire department and police department, um that concrete amount that they need back there, that's that's absolutely necessary. So, um so, thank you. Thank you. Thank you, Mr. B. Mr. Ro.

Thank you, Madam Chair. I was just um looking at your diagram here for your building and the turning radius probably could be improved from what I see. Um if the office was moved to the what would that be? The west end of the um building and and the um doors would be moved to the other side. and that would um help with your turning radius. As far as um these pavement and the gravel, like Miss Jameson said, the emergency vehicles and fire trucks would be more better served with a hard surface than uh gravel. And like Mr. Um, Mini said when you are move removing, snow removal and everything like that, that would probably uh help that process also. That was just my thoughts on the on the design of the building. Had you did you consider moving the office to the other side? and and actually when you exit, you'll be have a better uh straighter shot leaving out of that drive than coming out and then making that turn to the right and going out. You would be better served to come straight out and right on into the uh exit.

We were which absolutely I mean we can't do that. We were trying to keep the overhead doors out of sight from the entrance for the from the entrance. Understand? That's the only thing. Yeah. We were It's I mean you don't think of all these crazy like things when you like I got a building. I got this idea and then it's like okay now I got to figure out how do we make this work best where it fits what we need. Everybody's happy. And so that that's the only reason we put it over there was to try to make the entrance for people and what you see as as what you see when you pull. Yes. It's a challenge. Understandable. Yes. We're getting there.

Thank you. Thank you. And it it still it it does come down to you're making a 180° turn with that truck regardless of the door location. So yeah, it's tough. Most of the traffic will be I don't know how to work this thing, but if you look the two center more center doors, that's going to be most of the traffic. So, whatever side or that they're going to come in on, it's going to be those two doors are the main two. So, thank you, Madam Chair. main camera. Great. So, yeah, if you move the doors to the other end, there's no way to screen it from the road because you have a driveway.

So, it's a crapshoot of what we want, guys. Um, the other thing is the What did I see as part of this summary? The pollution incidents protection plan. Yeah, absolutely. So, that's something you're aware of and will be

correct. Yes, we'll have a we'll have a we'll have a spill prevention plan, a PIP for the site plan. Um, that that I'm like 99% sure that'll be done by integrated environmental. Um, he works with several cities and he does all of our kind of environmental site assessment planning. Um, his name's Rick Card. We will have all that in place. Thank you. That's all I have. Yeah, we have we have that at our own facilities.

Crazy question. Can you move the building back further so it's not close to the road? Well, it is 165 ft. There's a there's a good a good distance there. We did um Oops. You know, there there's ample turning radiuses for for trucks and and the fire truck and everything up front. You know, if we move it back anymore, we're just creating more be more asphalt up front, which really isn't needed. I'm just talking about hiding them so it's not they're not, you know, the doors aren't as noticeable on that burm. It's a 4ft BM, right? 4 foot BM. Yeah. And then how big are the the green belt?

Yeah. How how big are the trees and the bushes that you have to put in there? I think they're minimum 8 ft. Yeah, they're they're minimum. That's one of the things that we threw into our recommendation that once we look at it possibly using some bigger material and once you get out there and look at it, we always put that condition in and sometimes a little bit bigger material starting. Leave it up to the landscape architects. So basically once it's built you go by there if you can if it looks like it's too sparse or you can't see whatever then they will be required to put more possibly supplement a little you come by you have to come in what

you come by there you have to come in and say hello do you have coffee anyway I live on Yep I have a question go ahead yep through the chair Um, so the uh we have uh this is on the big drawing sheet here. Uh sheet CE4 [Music] uh long-term maintenance plan exhibit B. Oh, that's for the storm water. Yes. Water maintenance. Yeah.

Yeah. So it it says here that uh you you're responsible for the long-term maintenance. Um but the city of Rulas has agreed to assume responsibility for long-term maintenance of box oil uh SWCS if Box Oil Company fails to perform.

Yes. So that this is a a county requirement. Um it's a it's a storm water resolution that the county requires. So the owner of the property, Bucks Bucks Oil, will enter into a storm water agreement with the city so that if for some reason Bucks Oil does not maintain their storm water system, then the city can come in and maintain it for them and invoice Bucks Oil. Okay, which is probably a lot more expensive than I I just wanted to make sure that was the case. You know, we we don't want to pick up the tab for

someone else's behavior. Yeah, this is kind of a boiler boilerplate um storm water resolution that gets uh passed at city council. Okay. So, for for this, do do you guys have a plan laid out to make sure that you know you're in compliance and um how how often do you intend to work with the city to make sure that you're in compliance? The table at the bottom is um is kind of a schedule, a maintenance schedule of of the different items should they apply to this project of the different items and the frequency on on which they have to be inspected or andor maintained.

So would this be more of self-reporting or Yeah, absolutely. Okay. Yeah. I mean, I mean, Jessica, you probably know that. Does the city get involved very often in store room? Typically, um, the city is involved if there's a complaint made um, if there's something that's noticed, they'll come out. There is not a current citywide, um, inspection of all of the detention facilities right now. However, all as Mike stated, all of this paperwork would allow the city to um enforce the MS4 rules that help us protect the the waters of the state. Right.

Okay. I I just wanted to make sure because you know um also the processed water um just to make sure that it's also up to because we don't want waste you know dumped into correct uh our city want to make sure that that is also of um utmost priority.

Correct. Yeah. So we'll have a whole process where we'll retain all of our samples of everything that goes out. um that'll be audited by Dua um as well as government agencies. So um yeah, they'll be we don't want anything going out. So I mean it'll be it'll be it all do with standards. They're they'll help us you know with with the engineers to to make sure everything we're doing, you know, will be standard.

Okay. And then my final question, in logistics, things happen. You're planning 10 to 15 trucks um over a shift which is from 7:00 a.m. to 5:00 p.m. Um for whatever reason, maybe your operation, you're weighing on a part, something happens and it's kind of slowing the operation. Do you have a holding place away from the building? uh the property cuz you may have this truck scheduled to come in and the one in has not left yet. So do you allow orders to come and idle or is there a staging area somewhere? I just I just want to make sure that is also factored in.

Yeah. So there shouldn't be um too much. So if if we if the facility is down um because we deal with this now at the current facility we go to everything just gets rejected and you have to go elsewhere. So there's other facilities throughout Metro Detroit that do the same thing. Okay. Okay. Um, so that's so typically what we would do is um because we're all like it's competition, but it it's it's we're all in the same industry trying to do. So you usually will build relationships and say, "Hey, if" which I'm assuming they'll do with us, too. If if we're down, can we send people your way?

Um, instead of, you know, you know, the last thing you want to do is tell the truck driver, "Go figure it out." because they like they typically they are very set and forget it. This is what I'm doing. This is where I'm going. And if you don't have an answer for them, um I'm gonna get a call.

But yeah, so that that's that's our goal. So if there is some let's say somebody comes early, um we'll we we have the two bays. Um so that our plan will be that. So that's why we tried to do two bays is to make sure that there's not anything that is it's outside. We don't want anything outside. So especially now it's so but you have four bays for trucks to enter in. We have four bays. Yes. For trucks to enter in. Okay. So if you have

two bays are processing. So we could pull another bay um just just to make like so let's say today um you don't want trucks sitting out there in negative degree weather. So they can pull into one of the other bays and wait. So you can actually when you you can when those trucks come in, if you have more than one truck, you can actually empty those trucks. Correct. While they're both in there,

correct? The boat two bays will be active bays to offload. Um the whole building will be a contain containment. Um so even I mean from wall to wall, front to back, that's a full containment. Um so so yeah everything will be but we'll have two active uh lanes that can they can process. So when trucks pull in you only have two lanes or two bays that they can come in to dump. Correct. Not well not dump but not dump. Not dump process. So why do you have four doors on the back then? Uh so the other ones are are one to get access to the building. So it's

to get what? So, so those will be those will be um so there'll be a wall. So, where that truck is so where the two trucks are, if you look in the center of the building, the dotted line, that'll actually be like a that's where a lot of our the equipment will be to the right of that. Okay.

The left side will be open. So, um, but you it's really hard to run start running things further and further away from the processing facility. So, and then it's it's it's I don't it's a lot easier to have a door back there to have access to the building um to pull things in and to bring equipment in than to cut a whole leader. So that our our our our thought is to um that's why we don't have six doors in front or whatever is to have the the three doors where we can pull through and the other ones are more for just access into the building. Right. But they will be able to pull through also. No, not the two. Only three of them.

Just the three. Just the three bays through. So if anybody comes in that bay or this bay, they can't pull through. They'd have to back out. They would have to back out or they would back in to unload something and leave. Yeah, they back in. So you're you're getting a box of toilet paper or something. The guy drops it off on that extra door and Yeah. Okay. That's I understand that. So technically you're using three in, three out, but you're taking an extra one in just for extra extra two. Extra extra. So the one on the east side is would be inside the processing facility. What over?

So right with if you look at the office straight below the office that is going to be where all the processing is going to be done. So that's access to that area and then the one the other one is just um extra to pull the truck. So one will be like general maintenance drop stuff off leave. The other ones to access like if you had to have a repair on the or maintenance that you need a truck in there to work on it. Yes. Okay. So, because we that So, we want there's no delivery in the front. So, everything we said was okay. How do we make sure we can get everything in and out in the back without blocking our two operating doors, right? Okay.

So, how much pavement is there from the building on the back? Currently, there's 10 ft. We're looking for 60. And we're looking for 60. We're looking at 60. Um I'm we'll definitely I mean we'll consider anything if it's mandatory that something like that. We just have to look at like the cost and the fact of you know how how because the 10 was going to be concrete um entering the building, right? So because the trucks are pulling in and out in that way, right? So So yeah, we definitely look at it. will talk. That was new. So that was new when I read that,

right? But basically what you're saying was 60 ft. There's a good chance that maybe 30 ft of it would get torn up from these trucks coming around. Yes. I mean just Yes. So So we would have to make sure that somebody doesn't turn in that area. So, so yeah, we need I have a couple comments on that in particular is one is the the area that we're asking for. It will not be where the 180 um degree turn is being is occurring. Okay. Um the 60 foot is what we had we had anticipated needing in order to make sure a fire truck could turn, right?

Um I didn't have an auto turn. I I don't have the CAD drawing. So, the opportunity for them to show us that a firetruck could turn on something less than 60 foot is I I think would be a um reasonable ask. Um but we are just trying to ensure that the uh the fire truck that the city owns and and responds to um issues that industries like the these um that they can navigate around the south side of the building. So if they could make the turn, let's say in 30 ft, then just Yeah, 30 is not going to work, but something between 30 and 60. Okay.

So our intent with whatever we recommend is to give you enough solid surface for a firet truck to maneuver. Correct. Yeah, I can add that to the to the amended site plan.

Well, what because it's tied to a waiver, they have to be a little bit more specific. It's very specific right now. It's tied to their recommendation, which is tied to a comment and a letter. So what we have to do is if you're going to consider that waiver on that that's under 2 A3 where it says increase the amount of payment area provided per OM recommendation again that's going to be tied to this letter. So we may want to just change this language you know you know as determined by OM upon further review or something to that effect. Um what would what would you just so it's not tied to that 60 ft that's tied to here. How do you want it worded?

Recommendation. Um, increase the amount of pavement area provided um, can we say upon additional review? Absolutely. Okay. Yeah. Yeah. I think that that would be appropriate upon additional review of of OHM based on based on additional review. Yeah. Mhm. by OM. So increase the amount of payment area provided upon based then right after that you would say based on as determined upon how about this as determined upon additional review by OM.

Do you have a do gentlemen have a problem with that? No, not at all. Okay. It was just that it was it was new to me. I was reading the notes and I was like, "Oh, I didn't even know this." So, I apologize. Do we want to add in there for fire truck circulation? Okay. For emergency fire truck. That's a good finding for firet truck circulation.

Circulation. Got it. Okay. We're also asking for the calculations of pavement and gravel being provided on the site plan. Do you do you know exactly how much gravel there's going to be?

Yeah, we do have a table. on sheet C4 that shows the impervious surface calculations shows the building pavement gravel and open space but that that'll change that'll change once we add right because that's another that's again that's one of our waiverss it's a condition I think just a condition and then curving around the entire parking area that's a that's a condition and it's there that's there y okay

yeah the entire gravel parking lot in the back is is it does have a concrete curve along it with with spillway waves that drain the water into the file retention and one of the other key conditions with that under this waiver would be that they're showing some landbank parking back there. That's what I was just going to ask right the allowance for gravel does not include the potential future landbaked parking area which could include additional pavement. This must be included in the note on the site plan.

Right. So if they do need to to you know want more parking you know that'll kind of open it up you know we do that administratively and just make sure right if they did want to use gravel they would have to come back to you for a waiver if you grant the first waiver then then it would be like an amendment to the waiver from and they'd have to come back. Yeah, that that land bank parking is is only there because of the required parking spaces for for the it would come into play if the use changed or if something happened. They did something that they were doing something that they need more employees or something. I'm sure they'd be love to be busy enough to have 29 employees

and there's plenty of space on the site for more parking. So, it's really not a problem, but we just wanted to make sure that you know if we are going to consider that waiver just what it's what it is. And you have no outdoor storage. No, the only storage is there's the garbage the enclosure. The only thing outside. No, I'm not. We're talking about outdoor storage. Nothing. And we and I put that in our I I wrote that not Y

through the chair. There are a couple comments in regards to the architecture I wanted to bring up to your attention. I didn't know if everyone was done with their I was just reading about they're talking about the facade. Yes. Um if you could Mike pull up your new elevation. So, the the elevations that are in your packet uh versus what is shown on the uh the screen. Now, I just want to point out a couple of the changes that they've made. They're proposing now metal awnings, which we appreciate the fabric awnings that were previously That was going to be one of my questions.

Yep. So, the these are metal awnings. Um they have increased the visibility of the office area. The windows are now double windows. There's a double door. Right. Um the office area black color has now is now changed. So it's uh it's significantly different. So that's the darker gray. That's the darker gray. Um so the brick color, the windows, the double entrance, the awnings. So all of those have changed. We have been discussing yet today even still there is a portion of your ordinance that says if you have a building face over 100 ft long that we want um

and I am not an architect so I'm going to explain as best as I can but um we want to u make sure that there's delineation vertical delineation and especially the one that was in the packet we had very light brick um along the bottom and then we had the very dark metal siding along the the top. So, you had a a long linear line 200 foot long that didn't have any right break.

Um what we were asking is for the office area to have um a different either material or take the brick all the way up to the roof um in the the corner that's the office that that would give you a vertical break in that long linear line. Um, it's my understanding talking with Jeff who was speaking to um the applicant today that that's something that they could consider and or that they would be willing to consider. And I feel like we could get to a um a a good design for in an administrative review. It wouldn't necessarily have to come back to the cal the PC.

Yeah, absolutely. We that's not the the we had like three options that we kind of went through when we did all this.

Um the original um three it just the building looked weird. I didn't know how to say. So this is kind of what we came up with that clean cleaned up a lot of the the look of you know why is that it had just weird little pillars here and there. So yeah, but absolutely we don't mind, you know, changing the metal up top to either, you know, brick or a different material to emphasize that, hey, there's the entrance, you know, come on here. It shouldn't be much traffic. We don't having people coming to shouldn't have people coming to the door,

right? So if I may, Madam Chair, go ahead. So on item G6G, we would add in there increasing brick within the office area or other material maybe not necessarily brick. Yeah. So it would be beside cases as recommended by Om of manufacturers specification sheets of the proposed doors to be reviewed by the planning commission for compliance with the intent of the zoning ordinance otherwise waiverss will be need to be requested. Okay. Right. So, we're saying proposed to increase proposed to introduce a material change in the office area

that meets the intent of the ordinance. It's determined by that meets the ordinance that meets the intent of the ordinance. And if you either by administrative review or Yeah. Yeah. That's so it doesn't have to come back. Yep. After administrative review. That's good. So then that will change on 6G. Right.

The one that will also then now come out is under two under the waiver section C which is a comment based on what the first not these elevations but previous ones. So take out C because they don't need a waiver on building appearance because they've solved it. So C under two can come out. So we're taking C out, right? They don't need any waivers on building appearance

because they're going they've made some changes now, but they're going to tweak it a little bit per 6G. Um, they're going to do what Jessica just said in the office area that meets the intent of the ordinance after administrative or as determined during administrative review. I should have asked you before. You got a copy of this, right? Yeah, I have mine. Okay. I just want to make sure. Yeah, cuz we're just normally quite frankly normally we don't prove anything with this many um things that need to be corrected.

Correct. We we wanted to get it to you because particularly the gravel, right? Um you saw one back a few months ago with something similar that you know those those can have s significant changes on Exactly. the rest of the plan. So we wanted to get it to you. could work through these

and through the chair. I would like to say I know Bucks Oil's been they've been in Romulus a long time and this is purely I have not been I've only been here three years but I will say that anytime I've ever we've ever requested a change or needed something or there was something that happened. I I can call over there. They answer the phone. They they'll do whatever we're asking them to do. They'll help in a way. We had a gas tank that was full of fuel and leaking one time when they dug it out over one time and we didn't know what to do with it. Met over there, I called them, they answered the phone right away. They came out, they were able to facilitate somebody to come out to help clean that up. So, I mean, they're very uh as a business, they're very responsive and very respectable. And I've had nothing but good dealings with Bucks Oil since my time here.

Well, they've been around for a long time. Steve Buck went to Hay Alto. This is our 50th year. So for your 50th year? Yeah, we're excited to celebrate our 50th. So you're just newbies. Yeah, just newbies. Just new kids. Okay. Is there anything else that we need to Is there anything else, Jessica? Is there anything else? Those were the major items. [Music] I keep them. [Applause]

Any other questions about it? One question to the chair. Um, your operation now, is that the one over on Harrison? We have we have a facility on Harrison and one on right across the street. Right across the like kitty corner across the street. Right. Yeah. And then yes, we have the one on here. So yeah, that's the one I'm familiar with. Yeah. Thank you. Now, will both of those remain or that one? Both of those remain. Okay. So, you're just you're adding another one because business is so good. Uh we're adding because business we love the city. Good answer. Great answer. You're too funny, my friend. Great answer. Great answer.

You better have donuts with that. Great answer. Hey, Miss Russell talk to him. He say love the city. You're too funny. Any other questions or comments from anybody? You know, can I add one back to the whole use thing? You know, this was a little bit unique as you know, you did a similar use determination on this, the whole anifreeze question, which I'm glad it came up. The reason that it's on here is because it's on the application.

So, that that came in on both the application and on the environmental thing. So, but I think you said it well. you got it on record that maybe in the future you would like to do that. Um that kind of gets all wrapped up in that similar use determination so that you know we're not going to nitpick it apart. If you're changing your use and doing some stuff there, it's not going to require coming back and Yeah. So I'm I just wanted to note that that's where it came from. We it it was I know there was some stuff with those use statements on that first round of plans that came in. Um, and we needed to get it as consistent with that use determination as possible and that would fall into what was on that initial. So, yeah. No, absolutely. So, are we leaving antifreeze in?

Yep, we can. It's on It's on the application. So, the applications, we'd love to leave their own. Yep. And it gives them some some room for future, you know, if they did want to add that use in the future. Right. Making sense. Well, no. It's I mean that isn't part of our motion because it's not listed in No, no, it's it's part it came up as a as a question. Why was it here? It's there because it's on the application. The word antifreeze was not on the the detailed use statement, but they the you know,

understood. But at this point, they're not anticipating. you have the right to do it in the future without coming back and having the use determination and your then subsequent approval here. Yeah, it ties more into probably CFO for what you're issuing. Um, we get we get very weird questions from people when people are financing or doing different things and they tear apart these view statements and what's on the co versus what's in a you know in minutes of a meeting what's on an application and when they see things it's like well wait that's that's not oh yep it is it's on their application and this is what you approved

okay I would consider that processing oil and water is very similar to processing oil and antifreeze. Um, it's same same type of fluids in the way. Different storage, different separation. Yeah. Yep. So, would they have to come before us or they could just go to you guys? No. If they wanted to add it to us. Yeah. They would just have to submit to us about their operations and everything. We'd make sure everything met code unless they had to modify the builder came. Unless they had to modify the building. Unless they had to modify the building. If there was a large modification that or put another building on the site obviously coming back to you

but it would be more building department and and how it how it ties to so we have everything covered. Yes. All righty. I would say at this point a motion is in order. Madam Chairman Mr. Mcelli

make a motion to approve site plan SPR 2024010 Buck Oil subject to the seven items listed on the page six and five of the summary report site plan review report with the changes on to A3 where we say increase the amount of payment area per OM recommended recommendation as determined upon additional review by OM for firet truck circulation. We're going to remove two C from there because we covered that and we're

we're moving to which one? 2 C. Oh, 2C. Okay. And then we're going to revise 2G to include um leaving it as it stands but including proposed to introduce a material change in front office area to meet the intent of the ordinance as determined during administr administrative review as determined during administrative continuing administrative review. Right. But correct that to 6G. You said 2G 6G 6. Mhm. Thank you.

The second page, page six. Next page. Very good. 6G, right? Yes. I support that. I'm sorry. I support. You support it? Yep.

Okay. Okay. Motion by Mr. McIll, supported by Mr. Kroa to approved site plan SPR202410 uh bucks oil uh uh including the seven items that are listed in the summary on pages five and six of the planners report dated f January 2nd 2026 um with the inclusion of the changes on two two three, right?

2 A3 2 A3, right? I'm sorry. 2 A3 and 6G and a removal of item 2 C. And removal of item 2 C. Thank you. Oh, I got it circled. I just didn't. All righty. As per as stated by Mr. Mr. Minelli, I'm not going to abbreviate all that. Okay. Supported by Mr. Krova. Any disc any discussion? Okay. Mr. McIll. Yes. Mr. Krova. Yes. Mr. Bad. Yes. Okay. Mr. Green. Yes. Mr. Long.

Yes. Miss. Jes. Yes. Yes. Miss. Rosco. Yes. Chair. Yes. That site plan is approved. Gentlemen, I have one question for you that really you have do you have a relative named Jim Mapani? I do, but there's a lot of us cuz I worked with I worked with the gym at Firestone. Okay. Years ago, he'd probably be like in his 60s now. Yeah. Like dad's cousin. We just had our family reunion in August and there was like 260. I don't know. like and that's not a common name. It's it's wild.

And then there's a professional hockey player and he's like the only one not related to. So yeah, I remember working with Jim. He was he was a great guy. We had a lot of fun. Thank you guys. Yes. Thank you. Good luck. We'll be there for the coffee and donuts. Okay. I hope so. Thank you. Pardon me. Oh, the grand opening. That's right. Mhm. That's going to be more than just coffee and donuts.

We should have let all your all the gentlemen speak that you brought along with you. They just all sat there. Introduce them all. Pardon me. This is the Box Oil family. This these are the the generations here and and Trevor and Trevor. So you are all m panties. No, this is this is all Bucks. The Bucks family. So I have the Patrick and and the Bucks. Okay. So and um their dad or grandpa is the one who started the company 50 years ago. I went to school with him. I didn't he was there, right? He went there and he was a couple years older than I was. A few, I would say. Steve, huh? Hi school. Yeah. Yeah.

Celeste and I both went there. Yeah, definitely. At our other yard when they when they had the auction, when we sold the place off, all the material inside of it, my dad had to buy the backboard that was gym. Oh, yeah. We still have it hanging at our fac at our at our Beverly Hill location. My dad said, "I played basketball when I was five on it." I go, "I want to play want to have it here." So, wow. That is cool. Yeah. That's great. That's great. Yeah. Thank you. Just want to say we appreciate everything you guys have done. You guys are doing a great job here. Thank you.

Good luck. Good luck, gentlemen. We'll be waiting for that invitation. You're going to get it.

Okay, moving right along. Oh, new business. And we have 2025 planning commission end of year report. That's quite impressive, I might add. I didn't realize we did that last year. Does anybody have any questions or comments on it? Because we are going to have to send it over to uh to the mayor and probably on to the state. This does this go to the state. This goes does go to city council.

Yeah. You know, a couple things um that um in addition, you know, the projects, I'm sure all look familiar to you. Um under the ongoing planning activities, you know, as you know, our big project this year was the future land use map amendment

which will be going to city council next month. There will be a study session on February 9th and then they will take action on it. Um as as you know, you guys adopted it. Um the way our city works is the city council has also asserted their right to adopt it. Every community is a little bit different. Some communities it's a planning commission recommendation to a city council and they adopt it. Some it stops at planning commission but uh in this case both of you get to adopt that that amendment. So um you know we're going to be doing that. um zoning ordinance text amendments. We continue to work on those and we're actually working on a bigger project that's going to come down. Our zoning ordinance for those of you that use it on a regular basis, we hope you do. Um getting using it online is a you know kind of opposed to the paper. The the platform that it's in uh for those of you that remember you know the LSLers back then and they put that all together. You worked on that big in design. It was called an Izzone um format and easy to work with. Well, it's it's been challenging to edit and we've had a lot of problems with it over the years. So,

it wasn't easy to work with.

Well, we we will be changing. So, there will be some some modifications um more to the codification and the sort of the formatting of it. Same thing with the zoning map. Uh the zoning map that's on the website right now is we have two maps. We have an interactive map where you can go in and and just hit it and get information. And then the prettier version, as I call it, is um a PDF that is currently right now being updated because this time of year is when our GIS people take the city assessor's information and all the property combinations and splits and all of that, property lines have changed. So, it's uh so we're going to be for those of you that do use those regularly. Um certainly if you have any questions about anything that's on our website, you find it easy to use, difficult to use, you want to see something else, we're looking at maybe doing a projects map this year, some things like that, please come and talk to me because we're we're open to all sorts of stuff. We have great resources with our consultants um that do our GIS and our other consultants that do everything else for us. So, anything that you may be interested in doing, we'd we'd love to to to talk to you about it.

Did their team win? They did. They won by two points. Okay. They were up by 22 and the other team came back and made it really close at the end. That's why I was running in here last minute. That's what I told Carol. I said, "If they didn't win, he's in trouble." I know. I know. Mr. I was looking at the uh reports and the uh the charts and it's very similar to 2024 except I see reactancies are a little bit higher. So that must be new business moving into the area or is it enforcement?

It could be a little bit of both. Could be a little bit of both. Sometimes they let us know when they're changing and moving in. Sometimes we find out after and that's when the enforcement ensues and then they have to travel in direction of the reoccupancy and city surge to be able to get a certificate of occupancy.

They are the one item on this that um you guys do see some of them some of them not but certainly like you to be aware of things. It's it's because of your foundation that you've set with our our plan and our our ordinance that you know allows these uses you know that are in there. That number though does happen to be it's different than for example site plans. We get a lot more um reoccupancies in and so it it will it makes it makes the graph trend look interesting you know in terms if you look back in in 21 you know we had a lot of stuff happening

um over the years and it you know it's up and down but that seems to be the one variable in this that's that's different. The other one um you know that we're doing a lot as you know you you guys are seeing all these are you know our conditional resonings which right now we have four of them two that you've you saw last month and they should be back in February. Um we're working pilot through that's a conditional resoning that has hasn't yet gone to city council. Uh we had a meeting with them today and doing some they're adding a drive-thru. So it's a a quick change in addition to amending their plan which was a condition of yours uh as part of that approval. The other one that's uh coming in tomorrow is North Point um which is north of the tower property that we called um you were familiar talking about it during the master plan amendment that will be coming in as a conditional resoning special land use site plan like you've seen before. That's going to be at the February meeting.

That one probably not till March. Oh, okay. Have to figure out if I want to be sick or not. Got a lot happening. Big stuff. Pardon me. Big stuff. Big stuff. You said the uh tower property. Which location is that? It's just north of Amazon between Ecourse and Beverly. on on your future land use map kind of that that area that that shoots up the pro the property that I have an issue with. gas. Yes. Okay. [Applause]

With that being said, if no one has any other questions on that, we need to have have a motion to approve it to send it to city council. But through the chair, um I do have a question for K. Sure. Okay. on the um annual report. I was looking at uh SPR 202517. Is that a pre um application for another restaurant? It is indeed. It's the Fur Culver's. Oh yeah. Located on Marman Road right next to McDonald's. Just by McDonald's competition, interesting. Yep. We've been waiting waiting a long time for that. So,

thank you. She is not really competition. Pink meat versus brown meat. I'm just saying. I'm sorry. I don't think that's quite fine dining. My kids love it. Well, yeah, but that's not fine dining. That's kids dining. Cobers is pretty good. I like I like I know my family, they love it. They're obvious. Thank you. They do have good fish and ice cream. I don't eat and ice cream. Okay. Ice cream. Okay. Any other questions, comments? No. Go ahead, Mr. Ba.

Madam Chair, I'd like to make a motion that the planning commission approves the 2025 city of Ramos Planning Commission annual report as written and recommended that a report be submitted to the mayor and city council. Support. Support. Who supported it? Mr. Green. Mr. Green. Yes. Great. Support. Yes. Oh, okay. To Mr. Long, but Mr. Green picked it up. So, since he'd be quiet all day, you know, might as well. Mr. Long pointed at him and said, "Mr. Green." Thank you for the support, Mr. Green. Yes.

All right. Sign motion to Mr. Crow, supported by Mr. Green. Yeah. to to accept the the um the report the 2025 annual report to accept the report is written and recommend that the report and and we recommend the report be submitted to the mayor and city council. Any questions? Nothing. Okay, here we go. Mr. Mr. Groa. Yes. Mr. Green. Yes. Mr. Bad. Yes. Mr. Long.

Yes. M. Jameson. Yes. Miss. Rasco. Yes. Mr. McAlly. Yes. I think that's everybody, isn't it? Yeah.

Chairbo. Yes. It is. It's approved and on its way to city council and the mayor. Good. Good. We'll send it right now. Okay, I'm sorry. It's been a while since I've been here, so I'm kind of I'm a little giddy. Okay, so we gone. Okay, now Okay. Item nine, uh, cases involving advice or input from the planning commission. For the planning, no, from the planning commission. PC cases involve any advice or input from planning commission.

We need any advice from the planning commission tonight? Always. I would like to update you. Tesla does have a permit now. So, the construction will be you will start seeing activity over there. They've gotten everything in place and they do have permits. Is that their their yard, their parking lot? They've done they've done a little grading. You'll see the sub fence and stuff out there right now. But yeah, hope you know when the weather's a little bit better, we'll start seeing some action over there. Good. So, I take it we don't you don't need any advice from us. You're probably better off not getting any close. Probably not.

Well, hearing nothing, I'll just move right on. Reports on interest designation. And first we have Celeste Rosco who's the city council leazison. Good good evening. Um I don't have a whole lot tonight but the main thing is of course the weather

and it's uh you know bitter cold out there and uh we all have to be careful. But if during the day you have issues that you need to be in a warming center, we have a couple here where you can go. Uh first of all it's the Raml Senior Center. is open uh daily Monday through Friday from 8:00 to 4:00. It is closed on the weekend, but you're more than welcome to come there, warm up, uh use their uh electricity to charge your devices, cell phones, so on and so forth.

So, it's it's very important to know that that's open. And also uh with more hours is our Ramulus Library. And then of course you can, you know, use electricity and charge your devices there, too. And their hours at the library is Monday through Thursday from 10:00 a.m. to 8:00 p.m. Friday from 10:00 to 6:00 and Saturday 10:00 to 5:00. And then on Sunday they're closed. So it's, you know, very important check on your neighbors if there's elderly or, you know, of course bring your pets in, things like that. But the main thing is is they're saying that we've got record lows. Uh it's colder than it's been in seven years. And so, um you know, don't take it, uh for granted that, uh it's not really that bad out there because believe me, it is.

So, um that's that's the most important thing tonight is is the weather. And um again, we got a lot of winter left. Watch for uh our snow emergencies. uh our plow trucks have to be able to get in those subdivisions and get in and around those vehicles and you don't want to get your vehicle plowed in on the street because you you know then you're out there shoveling it out, right?

So, and and the other thing is it can get towed and you can get ticketed when there is a snow emergency. So, keep that in mind. But um speaking about the library, the library also is going to be having their uh book sale this month, January 29th through the 31st. And um the hours for that is uh 9 to 7:45 every day. And on Saturday it's it's 9:30 to 4:45. So come out and support the library uh if you're looking for some good books. And other than that, I really don't have anything else tonight. Uh we've had a lot of good events going on lately. We had the Martin uh

Martin Luther King uh walk this month and and different things like that. But uh and the curling royale was was big success. And um but other than that, uh I don't have anything else tonight. Uh check check with the rack. There's a lot of different things going on over there at the Ramos Athletic Center. Um, a lot of indoor things that you can bring the kids to do and things. And also the recreation department is over located in the Ramulos Athletic Center if anybody needed to know that. And you can always go in there during the day and find out what kind of activities is coming up next for your kids or or go on the website and uh they're all there, too. So other than that, welcome back Kathy. We've missed you and uh everybody try to stay warm out there.

For sure. Then next I have Dan Mcelli, Board of Zoning Appeals, layers on. Do you have anything to say? After I have a meeting, I'll let you know. Until then, no. Congratulations and good luck. Thanks. Yes, we're very happy to have them. Yes. Very, very happy to have them. Does anybody else have anybody else have anything on their interest designations?

I don't have anything on my interest designation. Just a couple of comments. One, for people to slow down. Um, we had three of our large section of mailboxes plowed down by one of our neighbors who I'm not sure how that happened because that's been there for 23 24 years now. And those mailboxes are huge and they're metal. But there's three of them laying down. Pling down. Three of them.

Three of them. Three of the big large ones. And they're going to cost like three grand each to replace. But yes, because I'm assuming somebody was probably coming in our entrance too fast and hit that turn and slid right into that. So, it's it's been problematic for us at our entrances for several years now. This is probably our I've lost count eight or ninth crash in our entrances. So, it seems to be not stopping. Um, but also wanted to acknowledge Maria Scott from the secretary for middle school because what she did was beyond heroic. Oh, yes. And without a doubt,

the the lives alone, when you think about all the school shootings over all these years and how many school shootings turned out very badly and this one, zero casualty is is is a lot to say. And feeling very um appreciative and proud of the response of our police department to catch the guy while he's still there on the property. that whole thing um is really shed a really good light on the city as far as people and safety and and and knowing when to be on your job. I mean, I just can't say enough good things that um about not just her, but then how everyone worked together with that. And I think that um she deserves more, a lot more because there's a lot of lives that were saved that day. Um and and I feel bad for the gentleman. I do pray that he gets the help that he needs um for himself and everybody else in his path.

So, right. Yeah. No, I agree. He I mean I'm proud of our entire city. The police, the fire, everybody. I mean, the job they did such a great job. Mhm. The administr administration. I mean, that's good to know. Any other anybody else have anything? Mr. Green, do you have a uh do you have an interest designation? Did we give him one? You know what? Look at your look at your chart. I think he has Jerry's Jerry's. He has one.

What is that? It's industry and commerce. Yeah. Oh, look at that. Oh, yeah. I think he he automatically adopted Jerry's. Okay. And Celeste usually handles everything so well. I have recreation, but she usually covered what I Yeah. Right. So, sorry. I'm good. You good. You good. You good. Sorry for over stuffing. Good. You know, if you guys ever want to trade, trade them around, feel free. I don't mind at all. Thank you. Mr. Green, did they explain to you what that was? No.

Well, I that that's a great segue into the one thing that I was going to add before we talk about under communications under the project status report if we want to talk more projects training.

Yes. Um it is from state of Michigan enabling planning enabling legislation and back when that was changed in go look at year the engineer 2006 2000 I think it was 2006 the enabling legislation thought it would be a good idea to make sure that planning commissions are wellrounded and that you had representation from different certainly different areas of your city um or municipality but also from different walks of life. Right. And so having representatives that could bring information back about recreation goings on in in the community um are are that kind of thing. I think transportation has always been a a big one here whether it's some of you airport authority guys or you know some other other things in those lines. So seriously, I mean, take take a look at them and if you guys do want to do any trading, Cindy Lion, your former director, was kind of into that and had had you guys, you know, more more involved in reporting. Kathy, I remember you used to report all the time on health related um things, right? Celeste being the government liaison from city council. That's a natural fit.

Um make sure you have your flu shots, right? But with regard to training, um those of you that are um map, which is Michigan Association of Planning members that have gone to conferences and done training, have one of these in front of you and you can see some of the stuff that that's being offered. Those of you, Mr. Green, being that you are new, um we we do offer training. The board of zoning appeals actually is being kind of mandated. U Mr. Minelli is going to get his link to do his class um

in a couple weeks once it all gets processed. But all five of them are going to be doing an online training. Uh planning commission has the same opportunity to do things. There's a citizen planner course that you can take. Our staff except for one Oh, we are just in department three has done it. Kayla has done it. We're trying to get Jeff to become

the books. I do have the books now. But um some of these, you know, for those of you if you if you see anything on here, other Kayla is also going to be sending some stuff out to you guys. Mo most of this stuff is online, you know, you can do it. Yeah, a lot of it at your own pace. Um citizen planner, you do that on your own. Um, I haven't been told yet that you all have to get it, but in in many communities, planning commissions are are mandated by that's just part of your job that you get citizen planner training. So, we're going to get that information out to all of you for those of you that are interested, but most of the MSU stuff is online. Now, this this MAP

is usually you have to go and attend attend some, but they they do have a lot of a lot of Zoom stuff and um Oh, yeah. Zoom stuff. Yeah. So they they will do that. The other thing to point out and take a look at your calendars, the National APA Conference is in Detroit this year. That's the American Association of Planning. And um I haven't I got to dig in and get the the agendas and see what's what's on there. Um you guys sending people probably. Yeah. Yeah. So um we'll take a look at that. See what our our budget is like and but I know some of you Edna's great. And where you guys are are Yeah. Where was it this past year? Was it in Grand Rapids or in Traverse City or wasn't it

or you talk about the Michigan one? Yeah. Grand. I don't know Kalamazoo. Grand Rapids. Grand Rapids. Grand Rapids. Yeah. Yeah. That's a cool city. I went to Mhm. I think No, we were in Kalamazoo. No, Grand Rapids. That was here before. Yeah, that's right. We were in Kazoo. I've gone to We were in Grand Rapids the year before. Year before. Yeah. Amber, you saw your whole family. Remember your whole family came to visit you? Yeah. It's like this is this is the way to do it. Like boy, he's popular. He's turning his pl his family all into plants.

But anyways, we're going to do we're we're going to there's there's good stuff out there. There's always things changing in our world. And like I said, if you guys stumble upon things, you know, do let us know. And we're Well, I know Dan and I used to go to training all the time. It just seems like it's kind of like Yeah, it's always good for a refresher and there's there's new stuff that there's new young people out there, Kathy, that's that's doing these sessions and so we're just old. Yeah, I know. We uh trying to say we get involved doing that. Yes. Yep.

So, Carol, I have a question. The citizen planner, I started that. I think I had was two classes off maybe. Would I have to start that all over again or did I just finish? Great. Because Kayla Kayla was actually talking to them or going to be talking to them, finding out where everybody was at. And that probably it'll be interesting to see how that pops up and then yes, we'll figure out what we need to do with you. And yeah, good. That's one of the problems with some of those that are self-directed. Um, yeah.

Yeah. When I tried to I think the time that I was there, um, there was a problem in the system and I could not finish the last two. I think it was held up for a couple of weeks. There there was. Yep. And so I I after that it was kind of like out of sight, out of mind. I don't know if they ever figured out what the problem was, but there were several of us that could not finish. Well, Kayla asked about it today and I said, "No, and not one of those conferences. If you go to the MAP conference, they always offer citizen planner." So, some people do that and I that might have been your first or second year that you went. It was you did that, right? I do remember that there was something at the end there that was Yeah, I took classes at that too also. Yeah.

Great. Um, with regard to the project status report, was there anything on there? Jeeoff, did you have your question? Project status report. Anything on there? Yeah. No. Say again. It looks like it's all same old same old. Yeah. Not same old same old, but Yeah. There's a few projects on here that that we were thinking last year. Project Genron, for example, which is the site down on Warman, the MLAN food. You you saw that you did two rounds of that back back in the day. and that one came in and they were excited to get going. And you haven't talked to any of them, have you? No, they haven't followed up with anything. So, we'll see.

You ready to adjourn? Well, I know we're all sitting here having a good time, but sun's coming up. Um, okay. Next item is adjournment. So moved. Did everybody so move it? Yep. Pick one. Pick one. I will pick um Miss Jameson. And we have uh let's see who are we going to have? Um who's the second? Mr. Green.

Mr. Green. Mr. Second by Mr. Green. It's a good one to It's a good one to get involved in. All in favor? I Okay, since everybody agrees, I'm not going to do it. No. Post. This meeting is adjourned. Thank you.