Board of Supervisors - Regular Meeting

Go ahead and start our meeting. Michelle, I believe you're doing the right location. Dear Carolyn and Father, as we join our meeting tonight, I would invite everyone to join with

their person of higher power, God, Jesus, and anyone who brings them comfort. Our Father, who art in heaven, hallowed be thy name. Thy kingdom come, thy will be done, on earth as it is in heaven. Give us this day our daily bread, and forgive us our trespasses, as we forgive those who trespass against us. Let's deliver us from evil. People, when I speak to you, I will bow to the Lord, and I will never be famous. Okay, we'll go ahead and call our meeting to order kind of roll call please.

Supervisor Fitch. Yes. Supervisor Sainz over here.

Supervisor Hobbs.

Here. Okay, we are all here. Go ahead and review the agenda. Is there any amendments to the agenda or disclosure of conflicts of interest on any of the action items? I don't have any amendments. Okay. We'll go ahead and approve a motion to approve the consent agenda. Do I have a second? Second. All in favor, please vote aye. Aye. Opposed? Motion carries. All right, we're gonna end the department head reports and discussion. The first one, Michelle. Certainly, let me end it all here.

It's a short report, so I decided to save it for you. I can send it to you electronically. Yes, please. So I just have a budget process update. Today in the agenda, you're going to find an appropriations resolution The only difference between the one and a few weeks ago is each department has their budget total behind that actual department. And that should save us from having a qualified funding. Over the last several weeks, we have entered new payroll amounts, deductions amounts. All of those changed for everybody. So we've updated the benefit selections. And I just want to compliment our HR director and our first deputy. They did a lot of heavy lifting on that. I'm working on some policies today at our fiscal year 23-24 audit. We added a few more policies that I'll be working on. But Supervisor Stanton did ask me to assist with the policy addressing. the parameters of the new amendments attached to our solutions contracts. And I have not started on that yet. I want to give you an update. The election wrap up, I do want to compliment our elections deputy, Michaela Simpson. She has done an outstanding job updating the school district assignments. When the Orient-Maxburg school district dissolved, that changed everybody's school district assignments. I got to see that up close and personal and it's very impressive. The primary election closed without incident and we are working on the materials necessary for the general in November already. Then the tax process that has started, what I do with that is I audit all the property exemptions. I communicate with the assessor and then make sure that everybody's getting their due and nobody's getting what they shouldn't be getting.

Thinking of that, I know there's something that was a big long list of things to update. I'm assuming you haven't gotten to that yet. We've already what? That big long list where there was something with the... The parcels not greater than? I think so.

It actually has been done. Yeah, a lot of that was caught up during the valuation process. Okay. Because you get error messages and it yells at you and says, yes, fix this. And it's not that it hadn't been done. It was just that the report, I found in the files that it was signed off previously. It's just the system didn't have it.

The system, why would we get the system errors?

That is a solutions thing and it's something that you're going to have another list just like that. It's about 40 pages long. And you just go through, you double check it, and what you don't realize is that there is another warning when you have to address it.

I know it's not a technical explanation, but yeah. It was a big, long list.

I just wanted to make sure. Forty pages. Yes. It's simple. Okay. Are there any other questions? Again, I don't have much tonight. Thank you.

Thank you. Thank you. All right. Chip? Okay, all right. Do you have an ETA on Roofing Star over at Alderley Services?

I thought I did that already. Okay, I'll make a note of that.

I'll see what happens. Okay. Thank you. All right. Mike?

Yes, I'm usually over there. I hope people can hear me. I'm going to try to use some graphics so it won't be too terribly boring. I also made a promise that I'm going to move through this as quickly as I can. There's some really exciting, important things. First of all, my packet, Madison County Secondary Roads Engineer. Things that are moving right along. One of the things that I'm going to go right into action items. A standard color replacements and work agreement. But the big things on here are secondary roads. Resolution D. We are finally to a point where we have a federal aid contract for the first round of the three bridges and we started two years ago. For bridge replacement. to hit the go button. So the money is here. It's coming. I kind of recycled the map. I know I apologize. It's not the easiest thing to see, but these structures are not in good shape. And so we got three of these in the first round. And that's fantastic. So what they are, they will be an 80-20 cost share. So federal government gives us 80. When we come up with the other federal through market monies, there won't be any what I would call local direct, local, except for design and that type of stuff. We'll get into that a little bit later. So that's the first one, exciting thing. The next one is, I spoke at another, oh, come on, technology.

Mike, the Badger Creek one, is that all ours? That card, it's not any of theirs?

It's British. No, it's all ours. It's all ours. Yep. Yep. All right. The other one, I've spoken a couple times. This is the second round. There are 148 submitted Got down to 40 and now I believe I know 21 We made the two cut rounds. So now what's on the agenda here is to Get into a 28 agreement similar that we did before with the other CHP projects. This is all this is where this is that it's not a We're still in the phase of receiving federal money, but we are one step closer. I'm optimistic that this will also be selected, and hopefully it's an 80-20. It could be a 75-25, but that's where we're at. I remember those letters we restarted two years ago were kind of that, so this is the second round of that. It's good to be aggressive. So those are exciting things because those are monies that we would never see. That helps spread our bridge money out where we can get another one of what our allocation is. So that's exciting stuff. Well, I think it's exciting. Okay, keep moving. We had a bridge deck pour. This was on Rustic Avenue. I recorded this. This was last week. It's a small bridge. It's only a 70-foot structure, but still very important. 104 cubic yards in the deck, round off 30,000 pounds of reinforcement steel. That's under contract. Took about three and a half hours to do the deck. Shouts off to Mitch. The purpose of these photos is we applied for a grant for those cameras. We used them for monitoring the highways. We mounted and recycled an old trailer and a stand, and so we were able to set this out and actually monitor construction progress off-site. Thank you, Mitch.

Will you be able to do, like, a set-up video?

Yeah, I've got several pictures of the process, but, again, I'm trying to keep it short.

Is that your little R2-D2 trailer?

Yeah, yep, yep, yep, repurposed.

Is that all contract labor?

That's all contract. Except for inspectors in the corner. They do a good job. Okay, upcoming. Again, I'm trying to cut to this. About 4 July 21st, we have two big lettings. That's on the Bennington Park Road. It's the one at the White Park Bridge, the truss there. The next one is south of there. It's the Plant and Overflow Bridge. Both of those have outside monies. We have a little bit of farm market and some of our HD money, but again, that's another grant-type situation that we applied for and got. It's fantastic. Hopefully, we keep going on that. All right, we have one other grant application that still is out there is the Hollowell Covered Bridge. That's a federal byways grant. We were supposed to hear last week emailing back and forth from the state of Iowa and the byways people there. We're waiting. That's still waiting. It's probably a good sign. They're still asking for more information. So we'll see what happens there. Again, that's for that project. Okay. All right, I actually took a couple questions real quick out there, and this is a hot topic.

So when the state changes their speed limit, they don't pay anything for us at all? No.

So what happens if you leave them?

and the cops just know it's 60 and you know it's 60, don't change them.

What do they do to you? That's really expensive. Yeah, it is. So let me kind of go through this real quick. With speed changes in the first of the year, it boils down to not all paid roads are the same. So if we think about what an interstate system is, two lanes, wide shoulder, fast. Most of the DOT, Iowa Department of Transportation, roads have been upgraded sometime in their life. So they're usually a little wider, have a shoulder, a little easier, a little more comfortable to drive on. Not all county systems are that way. Some counties that have maybe a little flat terrain may be okay. One like ours, lots of interesting things to kind of consider. I'm going to kind of go through that real quick. Again, I'm going to try to keep this short.

What does it do to steel coat roads? Do they occur up to 60?

It's paved surfaces, if the law says paved. So steel coat to me is a temporary surface. We'll address that as we get to it. This is actually on our website. It's a picture that was taken off from the auditor's office. It's been on there a long time. This road is actually the road out of Hamel Park. Again, not all is the same. We inherited that from the state during a jurisdictional transfer. I thought it was kind of ironic that it's 50 miles an hour. So anyway, also a little background. Madison County was not total signed until I believe the 70s. When I say total signed, meaning a standard for signs. There may have been signs out there, but not totally signed. One of the things that they didn't do because they pushed with counties in the 60s and 70s were to get roads paid and that was the plan is to get them paid the laws were not written like they are now uh basically it says the law says all paid roads are to be 60. okay so there's i'm not going to but that's that's kind of the background behind that i'll get to a slide here We only have 17 55-mile-an-hour signs. I'm going to go through this real quick. Iowa County Engineers Association sent out a recommendation. I'm going to paraphrase this. I'm going to kind of move fast. Basically, the county needs to determine if lower speed lengths are appropriate. The county should document the roadway-specific basis for that decision. consult legal counsel as needed, take formal action through board of supervisors, establish enforceable speed. Now that's up to our job, my job in our office, I'm going to go back to the middle paragraph, is we need to do an engineering review of the road system because it's really never been done. Because the old statute said 55 day and 50 night, and it's still that way on the rock gravel roads, A lot of the counties never put up speed bump signs. And where they did, it was either because they inherited a road or it was near a community and it was a requested process and they may have went through that process. Again, things are a little simpler. I know that map's hard to see, but we only have 55 that I know of in our inventory out there on the system. And a lot of those are around communities where they've either requested it. I know the one on the Earlham Road off of 92. A million years ago, 30 plus years ago, that was used as a detour route. The state put that up for us. Engineering and traffic investigate. We need to locate the existing signs, review horizontal curves, review the location of the warning signs. You don't think about it, but as you're driving down the road, the warning sign is set up to be a warning. They have specific distances and signs, size, so that could all change. Rumble strips, that's another thing that might have to be changed. Review of the pavement markings. Currently, they're for 55. They need to be reviewed to make sure the open passing is enough at that speed, and if that's the case, then the whole county's going to have to be repainted. Very expensive. Consider vertical curves. If you've ever driven fast on some of our roads, some of the vertical curves are like riding on roller coasters. Possible adjustments, speed limit signs, more signs, chevrons, more warning. I talked about no passing zones may have to be repainted, stop ahead because now you're traveling faster. Intercept site distance, blind driveways, driveways on a paved system, possibly even guardrail. A lot of guardrail on the secondary system is for lower speed. You have to take it to higher speed, which would be more guardrail. If you're on your way to Des Moines and you're driving interstate, yeah, big city, look at the guardrail on the bridges on that. That's 70 miles an hour. And then look at something on our system. They're different. They're just, they're bigger. That's part of the process. All that has to be considered. Site distance, I'm going to condense it for geometry, speed, slopes, clear distance. When I talk about clear distances, if you would leave the road, unfortunately, Backsloper ditches right there. Do you think about state highway? It's bigger wider You're going to recover and fire speed most county roads don't have that wider corridor The other thing I think about to my little stick man They're non motor traffic a lot of county roads get used for other things people walk on them You know agricultural equipment You see all kinds of things out there. Something else to think about when you start thinking about speed. Shore width, crash data. This is what we're currently working on. We are doing a traffic investigation to do a complete study. It would take probably a long time to do 110 miles, but we're doing an investigation. I hope to bring back to the board some more information, resolutions on speeds. We will probably see Some need to go down. We probably have some places that we need to take a look at to make sure that we're doing the right thing. Safety and liability. Not all county roads are the same. Traffic volumes, operation things. We're here to protect the safety of the public. Lower postage speeds may become necessary on certain roadways. We're warranted from the engineering and traffic analysis. The recommendations that myself and the staff is going to bring will be based on that and it's the best in terms of the county, trying to keep the county out of liability. That's what we're working on now. You know, to take away from this, hopefully it was under five minutes, our goal is to ensure that posted speed limits are appropriate, dependable, and in constant with the safe operation of that scan road system. That's what we're at. I hope to bring some resolutions to you and say this is what we need to do with the speed to be safe.

Do you update our law enforcement with the changes so they're aware?

Yes. What's your guesstimate of the cost?

Well, if we have to do all those other things, it's going to be very expensive. You know, to repaint our road system is like $120,000. If we have to go out and just put up the bare minimum, let's say 55 mile an hour signs bare minimum. Again, this is just looking at a map. I have not done a complete review of the whole entire system yet. You know, you're looking at 30 signs times $250 per installation. You know, one person has to go out there. That's not in engineering time. That's just locate first trip, second trip, install the sign materials, that type of stuff. So yeah, it is a cost and it's also uh how do i say more work which is great but we got a lot of stuff going on all the other stuff you have to do yeah yeah yeah and on the meantime what else all for that again i'm trying to keep this thing moving um those three bridges that i just talked about they've got to be latin basically uh a little over here so right now mass working on that we're we're real close to three preliminary designs. The next phase is environmental studies, going through BEPA and all that good stuff. That's to get that streamlined, so that's going to be very busy. Maintenance activity, I'll hit on that real close. They're going to start what we call road reshaping crowning and drainage. We've been trying to do a couple miles of that a year. As you remember, we did a little last year. That hopefully starts in the next couple weeks. um and we get that going there's uh some pipe replacement which we have some resolutions for that minor bridge uh repair uh general maintenance sign replacement which might be more of this and mowing we're behind in mowing we had two tractors with some mechanical issues that are now repaired to put us kind of behind the eight ball and the other thing that also i'm seeing more of this year is it's just more stuff i think with the early spring and the rains and the heat it exploded kind of quit then we got the rain again so We are behind on mowing. Honestly, that's just where it is. We only have so many tractors and so much time to go over 750 miles of rock, 110s, getting done right now on the pavements. Ongoing programs, sign replacement, still working on that grant money to get the rest of the 911 signs done. I say that every time. That's it. Hopefully that didn't take too terribly much time. Thank you very much for letting me give you an update. I hope to bring more information on the speed Yeah, thank you.

All right, Brady, you are next.

Hello? Hello, I'm Brady Foreman. I'm the AMS Director for Madison County. I've got one resolution tonight on the agenda and it's for approving our Our software, it's our staffing software messaging. What it is, is it's, they want to lock us in for a five year rate. It's the same price every year. We don't have to pay it all up front, we still pay it yearly. It just locks us in for a five year rate, which saves us quite a bit of money over those five years.

What's the, if you want to get out of it, if they change or they get bought out, you don't mind?

You know, I don't know. That's a good question. But we've been with them before I started here, and I've been here 15 plus years. And most every other department that I even know exists, use them. So they're pretty, one of the, not the only name in the game, but one of the only names in the game. Almost everybody here in the metro uses them. And that's... so that's the resolution that i've got on that for the 90 questions on that and you're comfortable with the five year you're happy yeah yeah for sure yeah they they treat us great so they they're right on the balls for helping us with anything we need so is that state reporting so it it's in that part is not they do uh we we do pull we use them to pull reports for the gmt which is that government money that we get for Medicare, Medicaid. So we do use that to pull reports that we have to send in. And I suppose somebody else might have that also, but we kind of already got that set up, so they just kind of do that for us. There's no extra charge for that. As far as calls so far, year to date, this was this morning when I first got there, we've had a few more, 692 calls. That's about 25 ahead of last year. So.

Is that related to heat, some of that?

Some of it is. Most of it's just normal stuff. We see a lot of different stuff here in the county. Just about, if you can think of it, we probably can.

Are you working at Hinterland again this year? Yes.

Yep, that's on the, so Hinterland is the 30th through the 2nd. We will have our third out truck. We'll still have two trucks covering the county. We'll have a third out truck over there. Hinterland bought a big chunk of ground in Madison County, kind of behind and west of their stages of stuff that's all in Madison County now, and that's going to be all Camden. So I'm going to have a truck over there just so that I don't have to send a truck from here over there if they're in there and they contract this. So they're paying us $200 an hour to sit over there. Whether we do anything or whether we don't do anything, they're paying us $200 an hour to sit over there.

24 hours?

No, we're only scheduled to be there 5 to midnight as of right now. We were only scheduled to be there that last year, and they moved us up to noon to midnight, so 12 hours. So it kind of depends on the weather forecast. they have two other ambulances from another so they only cover it with three ambulances and we and we do staff mostly in madison county so in case there's something over there we've got somebody there on the scene to kind of handle that side of it without having to send one of our trucks from here and get all the way over there what's their prediction of the

25,000 or more?

Yeah, last year, I think they had, last year they had like 73,000 or, that's, those are rough numbers. For all days? For all the three days. This year there's four days instead of three. So, that's a lot of people, a lot of traffic, a lot of everything.

Do you know they bought a bunch of land north of Ryan's house?

Yes, yeah, that's where, that's all camping in Madison County. So, that's. If it rains. That's usually where we end up seeing most of the issues is the camping. On the 2nd of, I haven't been here for a little while, so we're going to go back to June. June 2nd, the Iowa State Outreach got a hold of me and asked if I would come up and talk to a babysitting class, teach them some first aid and stuff like that. So we went up there on the 2nd, and then we went up again on the 30th of June. They had such a good response, they wanted us to come back for another class. On the 6th of June, we did touch a truck. We take a truck up to the library, let kids go through it, get to see everything. Fire's there, a bunch of other stuff's there. So that's pretty interesting. On the 9th, we had our handbook meeting. On the 8th of this month, we have the IMWCA training, the annex. So, and I'm going to be joining the safety committee, which will be good. I think that'll be helpful. We have some CPR training on the 9th. They did come and get our ambulance to still get remounted. So it's gone. We got our loaner on the, they dropped off a loaner for us on the 14th. So we still do have the third out just in case. Coming up, the 15th through the 19th is the county fair. We'll be out at the county fair every evening for the events that have to have an ambulance coverage. So we'll have a crew out there, mostly myself and somebody else. But we'll be out there for that. On the 28th of this month, we have a GEMT kickoff, which is just the start. That GEMT stuff is that money we get from like medicare medicaid uh every year they have a kickoff meeting uh kind of in case they change stuff which they did change some stuff this year the government's trying to lower how much they passed but we're kind of locked in for this year so it's still better than nothing um also the 28th i have a pipeline safety meeting um the big gas pipelines offer a safety meeting um and so i'm going to that on the 28th here in winterset And then again, the 30th through the 2nd is Hinterland. So we're all going to look forward to that. That's about all I have. Any questions for Mary? No.

Thank you.

Thank you, Ray.

All right, now's the time for public comments. So if you wish to make a public comment, we'll go ahead and do the folks in the room first, and then we will move to the folks on the phone. Please state your name and where you're from, come up to the podium, and then you have three minutes. Anyone wish to speak?

Nick Starr, Earl of Iowa. I had never submitted an open records request until the discovery that Supervisor Finch recorded the closed session meeting with intent to share with others not allowed in the meeting due to conflict including opposing counsel and his client. Since then, like many of you, I have simply wanted transparency and answers. Requesting public records is a legal right guaranteed to every citizen. Unfortunately, my experience has been very different. My June 12th request was not completed until July 13th. My June 19th request remains outstanding. During that process, Auditor Brandt stated that things are escalating and copied the county attorney simply because I requested public records. My June 21st request resulted in a cease and desist letter on county attorney email. Instead of providing the records, I was threatened with law enforcement accused of stalking, recording, and following him, and was sent a courthouse camera policy in return. My June 25th request received no response. It was later referenced there would be excessive fees and was told, good luck, by Grant in a meeting. My June 29th camera resolution request took 16 days. On June 30th, in a public meeting, Steve Swanson referred to me as a stalker and a weirdo. On July 1st, I submitted another request regarding ring cameras outside the attorney's office in public space. On July 5th, I submitted a request to Supervisor Diane Fitch and have received no response. A separate request submitted that day to Chair Stanzel was completed by July 10th. It's about whether every citizen can exercise their legal right to request public records without delay, intimidation, or being labeled for doing so. Under Iowa Code Chapter 22, every person has the right to inspect and obtain non-confidential public records. Public officials may not deny, obstruct, or interfere with lawful requests without legal authority. Retaliation or intimidation for exercising this right may violate the first-minute right to free speech and petition the government and may result in legal action including damages, attorney fees, and court-ordered relief. Failure to comply with Iowa public records may result in enforcement actions, disclosed orders, civil penalties where allowed, and other remedies under Chapter 22. Transparency and accountability are the foundation of public trust. Every citizen shall be able to seek public information without fear of retaliation or intimidation. Further delays may result in additional costs, penalties, and taxpayer expense. And a reminder, copying the county attorney an email does not automatically make that communication privileged. In addition, I request, since none of you have anything to hide in multiple requests by individuals, I request the board release all emails, communication, calls, audit reports, et cetera, in regards to the 2023 and 24 audits, with the exception of the pending case of the former treasurer. Do you guys have anything of conflict of interest at which you're hiding? Respectfully.

Anyone else wish to speak, please come up, state your name, where you're from, and you have three minutes.

My name is Travis Daniels, the owner of Summit Technologies and a Madison County resident. I want to give a timeline of facts regarding Summit Technologies and camera systems. 12-21 to 6-22, servers were installed to EMS in the annex. Tad was the issue to the EMS user account, limiting him to only EMS cameras. Jen from IT was provided an IT admin account. When Tad left, the EMS account was transferred to Brady. 6-25, three years later, Board of Supervisors request to train and create user accounts for Jason and Steve Ensuring Brady removed Jen from the IT admin that she had left the county. Summit still maintained the vendor admin and services account. 226, annual routine maintenance, discovered Summit vendor admin account changed to a different username and password. MC admin account had been added and created. Board of Supervisors and auditor were notified. 31026, resolution 31026 Delta, the previously authorized vendor, Summit Technologies, is hereby reaffirmed as the official provider for maintenance warranty servicing in support of EMS and annex buildings security equipment. Both summit and the auditor were directed to take steps to implement this. Mrs. Brandt signed off on it. 6-9-26, service ticket opened by Sheriff Barnes with Summit Technologies. If Summit wasn't the authorized vendor, why would he call us? 6-26-26, board supervisor email request for user login audit information regarding an event surrounding the meeting. Pulling that data, Summit discovered the 61926 vendor admin login attempts. We provided audit results on 62826. 62826 for the supervisor email request for detailed audit and video preservation. 63026 audit and video preservation completed and provided. That's it. I provide the data. I don't care what it is. I wash my hands of it right then. That is my job. And has been for the last 30 years with an impeccable record. It is up to the elected officials to decide what that data means, not me. Here's my 30,000-foot view and opinion. When the lust of power, likes, views, and comments, or the fear of losing them blinds you from what is moral, you are following the wrong idol. We are to love our neighbors and our enemies. The clickety-clack keyboard warriors of social media knowingly lie and drag the names and reputations of private citizens, businesses, and county neighbors through the cesspool of rants and raves. to develop the pitch narrative before any evidence or truth is available. You are the cancer. You should be ashamed of yourselves. You're the ones that stir the bowels of this county into the proverbial storm it is. False accusations, defamation, slander, libel, they have consequences and you're unnoticed. Additionally, when elected officials are so drunk on power on all sides, that they engage in lawfare, intimidation, accusation, slander, and verbally attack the citizens who they are to serve have lost their way. I'm a broken man. We all are. But to heal all sides, we must search the good in people again and not be blinded by the hate that has turned hearts in this room black and cold. Thank you.

All right. Anyone else wish to speak? Please come up to the podium, state your name, where you're from, and you have three minutes. All right. My name is Susan Regina, and I'm from Wintershack.

I really was hoping somebody else would do this but there has been accusations and a ask by the supervisors to have DCI and other alphabetical agencies come in and look at who was involved with your internet and as the man just said he um provided all that information it is also listed in your agenda that the sheriff and the county attorney has permission to sign in on those systems and that also the last thing is that any of the supervisors has the right to sign in and I don't have my glasses but the video security camera systems including recorded video, audit, access logs, system reports, other reports, and that also was granted to the Madison County Attorney and any designated employee of the County Attorney, the County Sheriff, and any designated employee of the Sheriff's Office. Why? Is there a question about who signed in and would you have access to that? Why bring up more drama? You as supervisors have forgotten. And so I looked it up today to see exactly what your job duties are. stirring up is not one of them and it seems like you're doing a very good job of that um we need to get back to what you were supposed to do provide services for our town and looking at the budgets today some of our services are no longer there social services our veterans affairs and other budgets are miniscule and so um look them up Jessica they're listed there everybody's everybody's budget by dollar amount is now listed which is really Okay. Um, anyway, I would like to, um, Susan, I'm sorry. Okay, I'll go for my time, sure.

We, we don't, we don't have any policy, I'm sorry.

Is there any policy? No.

You're welcome. Then you can speak. Yeah. Okay. Um, anyone else wish to speak?

No. Steve Swanson from Winterset, apparently on the I'm an expert computer hacker. That's my profession. I find it funny, I agree with the last commenter about starting shit. This board causes a problem and then makes a resolution to fix the problem. The county attorney and the county sheriff have always had access to the computer systems. There are people that should have access to the computer systems because it's a security issue. And there are certain things on those camera systems that supervisors, even though they think they're in charge of everything, can't legally have access to. For example, a juvenile court hearing. You can't know what's going on in there. You can't watch those camera services. who can is the county attorney and the sheriff. Why does all of a sudden, so the only person that's violated any rule or resolution is sitting right there with red hair. She requested to see video, which she shared with multiple other people, including Jessica Hobbs and Leslie Beck. She shared video with them. They both said they've seen video of me and the sheriff hacking into systems, the systems that we have the authority to go into. They are causing the problems. Now they want to give themselves access to things they shouldn't have and they have no duty to have. Why would they need to have review of camera systems? Why would the Board of Supervisors, which runs the budgets, have to do anything with courthouse security? It doesn't make sense. One thing they haven't done is replace a server that's been out for three months or been on its last legs for three months because they can't get around to that because they're too busy having 15 special meetings a week and wasting everyone's time so they can hear themselves talk. uh it's kind of like the person they had run against you said it's kind of nice when you're in charge i believe it's come paraphrasing and he said what i like about you guys is since you're the majority republicans uh you get to make the rules and then since you're in charge you can break them just make new rules and i see a pattern here with your uh person you wanted to replace me and yourself just break the rules and make new ones whenever you feel like it it's fine whatever right queen thank you

Otherwise, I'll move to the phone. All right. If you are on the phone and you wish to speak in public comment, please unmute yourself by hitting star six, state your name, where you're from, and you have three minutes. All right, we are going to go ahead and move on. Shall we make sure that's me? Except us. Okay. All right, we have deck on the board. Up deck is resolutions for board consideration. The first one is approving the five-year contract between TCP and Aldadec. And as accounting EMS, this is what Brady was talking about earlier. As you can see, there is quite a nice price break by citing the contract. So I'll entertain a motion to approve. So moved. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. Okay, the next one is approving the county medical examiner appointment of M. Krause as medical examiner investigator. Is this something we have to do every year, Michelle? It's just when they add them. Oh, when they add them. Okay. I'll entertain a motion to approve. So do I have a second? Second. Any discussion? I do.

So you have an M.E. and the M.E. goes out, but it can't come out. Then this designated, who's taking all the classes, Brady, paramedic can do it?

Yeah, so Dr. Joe Kimball is our main, and then we have a few that if he can't or doesn't, he has his designees that do come out and act in his stead. They do the same thing. They can recommend him going to, you know, going to Ankeny, if they need an autopsy, going.

And it's a flat rate.

Yeah, well, yeah. And I don't know what that is.

So he works under the doctor.

Yeah.

Okay, that's all.

Thank you. Okay, thank you. All right, any further discussion? Otherwise, all in favor please vote aye. Aye. All opposed? motion carries next one is the updated fiscal 27 budget appropriation department amounts this basically is we already proved this but this one has all the amounts on there so this is just something that so and it's good and useful as a member of public so i'll i'll entertain a motion to approve the updated budget appropriation for fiscal 27. so do i have a second second any discussion i just wanted to add that i i worded the resolution such that it does indicate that when you adopted the budget you did it by department and you love those color names oh okay so now we're kind of hopefully covered okay perfect thank you all right any further discussion all in favor please vote aye aye all opposed motion carries The next one is the cancellation of the unauthorized annex maintenance contract. We actually did this last time, but for tracking purposes, I thought it'd be useful for the board to have a resolution. So if any questions come up later, there's a piece of paper that can document that. as you know the there was a annex agreement for maintenance and annex that was signed by a staff member that was not authorized to do so the board was not notified um and it committed us to ten thousand dollars in the budget that we did not have in the budget at the time so uh over the length of the contract so we um we asked to have work council contact them But I wanted to make sure we had a resolution. So that's what this is, basically memorializing what we agreed to. So do you need a motion so we can discuss it further?

Is that the highest of things to say? Yes. We'll just make a motion to mention that. I'll entertain a motion to approve. So moved.

Do I have a second? Yes. Okay, any discussion? So I just want to make sure that we're covering all this information here. It's unfortunate that we even needed this resolution given that March 10th we passed the resolution reaffirming Summit Technologies as our annex camera system provider as well as the... Who was removed without our approval. Who was removed without our approval. I want to make it clear that never have I had a username and password and login for these camera systems. None of us did. None of the boards have. Can you confirm that, Travis? Absolutely. There's five users. There's five users. So none of us have asked to be added, correct? No. I've never actually personally requested any data regarding these camera systems until we had a situation with somebody who attempted to record our closed meeting and then proceeded to share that information with people from the public. Do you deny that, Diane? And who were conflicted from this meeting. And were also conflicted from this meeting, thank you. So I think there's a lot of confusion here regarding what an admin login is and what a user login is. And to my knowledge, I still haven't gotten any confirmation from Mr. Barnes or Mr. Swanson that their access was removed. I know I've been accused of removing their access, but I can't even log into that system, okay? There is a difference between administrative login and a user login. There's a big difference. It's called permissions. Yeah. They're different permissions.

Different permissions. So would you like to walk through those different permissions again? We did that in our last meeting, I know.

But I think I'd rather have our current vendor do that. Would you be able to do that, Travis? Yeah. Thank you for clarifying it. I think there's a lot of confusion here.

There's a lot of confusion all the way around. The system and the annex and the EMS are completely different than the system in the courthouse. Some of the technology has nothing to do with the courthouse. We've only managed and have managed for the last five years this building and the EMS. Whatever permissions the sheriff or the county attorney or anybody, I don't know. I haven't been in that server. I can't be in that server. It's not mine to be in. Whatever permissions they have over there may be different than the ones that were set up here originally. In June of 25, we did a training on this system with Sheriff Barnes and Mr. Swanson and created, were directed to create, an advanced viewer user login. they can use that on their laptops remotely if they would use that login on the server it would work and they were gaining accesses that those permissions are granted the difference between user logins is there's live viewer there's service notification viewers and health monitoring there's a couple other layers in there but the advanced viewer has all of the viewing capabilities of administrator has. The difference once you go from the user interface to an administrator interface is now you get all the IT settings, the camera settings, the bit rates, the network settings, the user settings. So by clicking on the wrong button and you're not trained in it, you can actually stop recording things or change the record rate accidentally and it's very easy to do. So That's what the administrator was. Now Jen, when she was here as the IT director, was an administrator. We backed that up on our side specifically for that reason. When she left the county, there's no way to get rid of an administrator unless you have another one there. That person would always have access to that system in fortuity until you got the manufacturer involved to reset the system. So that is why there's always a vendor access typically in these systems for just that reason. Otherwise, she'd still have access. No one would be able to get her out of here, off the system. So it's very important to understand, courthouse, different deal. Nothing I even deal with. Whatever access anybody has over there or permissions, great, so be it. We were directed to set this one up as an advanced viewer user, and that's the access and permission levels that everyone has had, including EMS, Although EMS is limited strictly to the EMS building in permissions. Mr. Barnes and Mr. Swanson have that level of access.

And they still have their access?

Yes.

Travis, so you are in control of this building and EMS. Does Johnson Controls have anything to do with this building or just the courthouse?

They didn't until they came over a few months ago and changed the password. When we came in to do that annual software firmware update, that's when we realized that someone had changed the administrative password. That is done through a process of notifying the digital watchdog, taking pictures of the ID of the person that's doing that and the serial number, filling out a form, and sending it in to digital watchdog. Digital watchdog goes ahead and resets the default and then they can go ahead and transfer the ownership or operation to someone else the reason that is in place if I die you guys need somebody to come in here and do it so there's a process to transfer that over from one vendor to another and that was the process that was used and then when that change was made and that Johnson controls was given administrator access then that also

put our warranties, current warranties in jeopardy, is that correct?

There was potential for that, yes. We had the original purchase agreement on that, and it was still under warranty. If that didn't get transferred over, there could have been some potential issues with that, yes. And that was a major concern.

And that's one of the reasons why we transferred back.

Correct.

That and the fact that the maintenance agreement was not authorized by the board, we weren't aware of it, and it was not, they were not, they were not authorized to make any changes. So, that was done in March. Also in that resolution, it stated that any future changes to vendors or systems had to come through the Board of Supervisors for approval. Correct. And that was in March. And since then, you've just been the vendor, and you had the vendor admin, and the multiple login attempts were trying to get access to the IT vendor admin.

Multiple login attempts. It was not a data breach that was provided in the audit information. Video doesn't provide any sort of evidence other than a timestamp and personnel there. It does not prove intent. It does not prove anything else.

So there was no data breach?

There was no data breach. There were attempted administrative logins, which is still a cybersecurity concern in our industry.

approving cancellation of unauthorized annex maintenance contact with Johnson patrols. They don't have anything to do with this building.

They did prior, they did sometime between the first of this year and the 10, or whatever, March 10 resolution.

We cancel, we removed them from access in March, Diane, and the assumption was made that that would take care of that, but apparently we need something more formal. So, we're going to make it more formal. I don't know what the ramifications are on that. We'll have to argue that with legal, but this is the first step we have to take. So it's documented, right? Because apparently the March resolution was not enough. Apparently. So anyway. And just to go back a little bit, who coordinated that training to make sure that Sheriff Barnes and Steve Swanson had access to the camera system last year?

You did.

Yes. Did I ever request access?

No.

Thank you. And I've never requested access.

Not as a user? No one else is a user. There are five users. I don't even want to log into that thing.

And I don't want to know how it's done.

Okay. So... Any other questions? Thank you for clarifying that. Appreciate the explanation. All right. So we are in the discussion portion. Any further discussion? Otherwise, I'll entertain... So this resolution is ultimately just to reinforce and restate what should have already been clear from the March 10th resolution that we passed, but apparently wasn't. But this doesn't remove Johnson Control for their access to the courthouse camera system. This is specific to the ANS and EMS building, correct? It doesn't change the current user logins for Barnes or Swanson. It doesn't add us as users for anything. So I just want to make sure that's clear. So any other highlights that we need to point out, make sure people understand here? The only correction is on the fourth, whereas, I neglected to put annex and EMS. So we need to correct that. So we can hand raise that. It's on the fourth, whereas, That's my miss shell where it says services for the annex.

It should be annex and PMS. You need to let your motion state.

Oh, that's true. We need to make the motion. Do you need to send your motion? Yes. I'll send my motion. Do you need to send your motion? Yes. Okay. So I'll retain a motion to approve SEP resolution 71426C amended to add. C or D? We're on C.

This is the one I'm looking at. She's on D. FPV 071446. Yes. Are you looking at the right one? Well, I'm trying to look at the right one.

It's D.

And just to reiterate, while we've got a pause here too, before we met last week and decided to refer this matter on, we had 40 emails about this matter. 40 opportunities for people to clear the air, to explain what the heck happened. We didn't get it. Now I think we're up to 44.

So this is one, two, three, four, whereas.

Yeah, or it has, it has, actually it should be, there's another one on the second. So maybe just anywhere it says annex, just say annex and EMS.

It's approving cancellation of unauthorized annex maintenance contract with Johnson Controls, SBB 071426. Yeah, I've got it.

I just, I'm trying to figure out what's missing here.

It's just, I just put annex, and it should be annex, I can show you. It's in several, it's in the second whereas, and the fourth whereas, and number one under their appropriate resolution. Got it? You got it? So I'll entertain a motion to approve resolution 714.26 with an amendment of adding EMS to the resolution. Do I have a second? Second. Any further discussion? All in favor please vote aye. Aye. All opposed? Motion carried. Okay, the next one is approving the updated security camera policy. The reason why this is here is for the very reason that Travis gave us the explanation of the differences between the types of logins and what is a user login and what is a vendor admin login. We obviously cannot have people that do not have any IT background or understanding of how networks work have a vendor access to where they can change the network config. Everything that our law enforcement needs to use these systems is they have access to it, everything. And we've tried very hard as a board to make sure they maintain that access. In fact, we went out to RFP in order to get a new server so they not only have, they don't have to do two logins like they do now. They can do one login and see all the buildings. We want to simplify their jobs so if there's ever an incident, they can respond as quickly as possible. We'll get to this eventually, but today was the last day for the RFQ for the camera server bid. So I did not receive any questions on that. So hopefully soon we'll have responses and deal with that. And then this policy is basically solidifying who's authorized, what they're authorized for, the differences between admin, and it also retains our right as this governing body of the county I think people need to reread Iowa code and what our authority is as a board. There is no veto power. from the sheriff or the county attorney on board authority now they can advise they're very important we need their advice because we don't know anything they do however when it comes to stuff like this this is something where you need to evolve the board so i'm hoping this security camera policy clarifies things makes things more understandable so everybody knows what their role is regarding this and we don't have any issues in the future And I see no difference from how we've been operating with this policy. None. It's just in writing and more firmed up. And as a board, we have a right, if there's a security issue, to view cameras. um we don't view them we requested in the information from our vendor we don't go in and log in because we don't have logins we ask for the information and the information is provided by the vendor so um so that's all this is it just reinforces the fact that the board has not subjugated or delegated their statutory authority to other departments All right, I'll entertain a motion to approve the updated security camera policy. So moved. Do I have a second? Second. Any discussion?

It still does not negate the release of footage, correct? We still, as far as FOIA. This is just dealing with a portion of it that's on the other resolution where we say it cannot be released. That's still in place.

Yes, because we did not discuss that at our last meeting. I do want to revisit it once this is passed to see if there's any changes I need to do that portion. I do too. And we're also discussing cybersecurity, right? Correct. And a separate policy for cybersecurity. So, but I didn't want to address that here because the board has to discuss that at the last meeting. But right now, none of that is being touched. Right.

So still, nobody may release footage. Correct. Okay. Correct. Correct.

It's a good clarification.

Thank you. Anyone else? Well, I will code 331.3012 is county government is horizontal. It's not vertical like private sector. It is horizontal. which means that we're a quasi-independent office. And that means we are horizontal. We have to work together. It doesn't really give us more authority. We do have authority over budgets, and we can make policy, but we want to work with the other entities because we are not vertical. We're horizontal. Even though we're called supervisors, we're not. And we have, no, we are not CEOs of a county. So I... I'm going to vote no on this because I think it breeds too much authority to county supervisors. We have to work as an independent nature with the other elected officials because the people did elect them to do the job. So I think it gives us too much power, but I'm going to vote no.

So if I can ask you a question on that. How 331.301 subsection 2 specifically says, I mean, anything that's not under another statute, which the county attorney, the county auditor, the county sheriff, county treasurer, county reporter, they have their own statutes. So anything that they have under those statutes, we have no authority over. But the way 331.301 reads, everything else is subject to home rule. and then the governing authority over the county is the board so security cameras are not under the authority by statute under anybody therefore if he falls to the board unless we choose to delegate it which we could but this that's not what this organization does so and i just want to make sure that is that how you understand or do you understand i think it starts too much authority to board a super right

That's my opinion. Okay. Okay. Fair enough. I just wanted to clarify.

So it's restating what has been the case. So I guess, is there something specific you would want to change of this? No, I just think, I just said this, I just think it has served too much authority. So it's okay. So the supervisors for what, decades now have had too much authority? No, they have not. Because we've always handled it better. We made the motion. Alright, we're in discussion right now. So we're in discussion, aren't we, Michelle? We are. Alright, anything else? Otherwise, all in favor please vote aye. Aye. All opposed? Motion carries. All right, we are moving on to Settlers Trail Covert Replacement. I'll entertain a motion to approve. So moved. Do I have a second? Second. All in favor, please vote aye. Aye. Aye. Oh, I'm sorry. Did I ask discussion or you guys want to discuss that?

No, it's okay. Mike explained it.

All right. The next one is approving work agreement between Madison County Secondary Roads and G. Anderson. Do I have a motion to approve? So moved. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. The next one is approving 198th Street culvert replacement. Do I have a motion to approve? So moved. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. We are now into the approving the federal aid agreement. There's a lot of numbers in there. I'll entertain a motion to approve. So moved. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. The next one is approving the 2080 fiscal 2017 CHDP grant project. Do I entertain a motion to approve? So moved. Do I have a second? Second. Any discussion? All in favor please vote aye. Aye. Opposed? Motion carries. Next one on are applications for license permits and cancellations. The first one is approve the application for a temporary liquor and wine license for a Prez Bar Company. I'll entertain a motion to approve. Do I have a second? Second. Any discussion? All in favor please vote aye. Aye. Opposed? Motion to approve. The next one is motion approving application for fireworks display for Tim Gilbertson. Do I have a motion to approve? Do I have a second? Second. Any discussion? You should make a requirement that we're invited to do this. Hey, we have the address. We can go pull up on the road and watch it. All right. Any further discussion? Otherwise, all in favor, please vote aye. Aye. Opposed? Motion carries. All right. We are now in the citizens request be heard. Nick Starr?

Heather, permission to approach to those two visuals in front of you, please?

You may. Thank you.

The first one is the county resolution on the security camera policy. What can be released and not released. And the second one is the third floor of the courthouse with ring cameras. I'll leave those up there for a while so if anybody else would like to look at them. Thank you, okay.

So Nick, you have five minutes.

Nicholas Scar, Earl of Iowa. I'm here today because I have a serious concern regarding a rain camera system located in the third floor of the Madison County Courthouse outside the county attorney's office. And because my efforts to obtain public records concerning that camera have been met with retaliation rather than transparency, on June 21, 2026, I submitted an open records request asking basic questions. Who owns the camera? Who approved it? Who paid for it? Who administers it? Who has access to it? Does it record audio and video? I have also requested copies of related public records and provided photographs of those camera systems that were taken from a public hallway. Instead of receiving the records requested, I received assist and desist order from the county attorney, Steve Swanson, accusing me of stalking him and threatening to involve law enforcement. Those allegations are false. I never stalked Mr. Swanson. The only times I had been near him were during a meeting where I was invited to the room by the county auditor and during a public board of supervisors meeting where the room was standing room only. Since then, I have only met him at public meetings. The photographs I submitted were of the camera system, not of Mr. Swanson. My open records request was about a camera located inside a public courthouse, not about Mr. Swanson's personal activities. After receiving the cease and desist order, I continued requesting records because my questions remained unanswered. On June 29, I requested all policies, resolutions, and approvals regarding courthouse cameras. The county provided resolution for courthouse and annex security camera systems. However, those records did not include any approval for the rain camera outside the county attorney's office. When I specifically asked whether the Board of Supervisors had approved that camera, I was informed that the existing policy applies only to Board-approved cameras, and I was further informed that the Ring camera was not approved by the Board. Despite the response, my later requests for records were denied with statements that there are no public records, and then both. When I asked whether no records existed or whether records existed for exempt from disclosure, no statutory exemption under Iowa Code Chapter 22 was identified. My concern extends beyond the records themselves. Through additional open records requests, I obtained security committee records and communications discussing the courthouse audio recording capabilities, including references that the county attorney's hallway, the camera has audio and video capabilities. If this camera is capable of recording audio, the location creates significant concerns. To my knowledge, there is no notice posted on the outside of the courthouse advising the public that conversations may be recorded. The third floor hallway is routinely used by attorneys, criminal defendants, witnesses, victims, jurors, court staff, and members of the public while waiting for hearings. I have personally witnessed jurors exiting the jury deliberation room while defendants are moved to the third floor and their attorneys were present in that hallway. If audio recording is enabled, confidential attorney-client communications could potentially capture. That raises serious concerns regarding current crime attorney privileges confidential legal communications, juror privacy, and the integrity of court proceedings. I'm not asking the board to determine today whether a criminal violation has occurred. I'm asking for transparency, accountability, and a full review of system operating inside of a public courthouse. I also want to address the constitutional concerns. Citizens have a First Amendment right to petition their government, attend public meetings, speak on matters of public concern, and request government records. When a citizen exercises those rights and is met with accusations of stalking, threats of law enforcement action, public labeling, harassment, personal and professional attacks, and attempts to discourage further requests and raises serious concerns of retaliation and potential interference with First Amendment protected activities. The issue is not whether someone agrees with my request. The issue is whether a citizen can seek information from their government without being intimidated or discouraged from exercising constitutional rights. If this camera was properly authorized, then produce the records showing the authorization. If it was not authorized by the Court of Supervisors, then explain under what legal authority it was installed and operated inside the courthouse. Finally, I respectfully request that all records relating to this ring camera system, including recording, emails, metadata, auto logs, confirmation information and administrative records be immediately preserved and produced as required by Iowa Code Chapter 22. Because the county has represented this camera as not part of the board-approved courthouse security system, and because serious concerns remain regarding authorization, ownership, operation, audio capability, and possible impact on confidential communications, I respectfully request that the Ring camera system be immediately removed from service. Government transparency is not optional. Iowa Code Chapter 22 exists to ensure accountability, and the First Amendment protects citizens who seek information and petition their government. I am simply asking for disclosure, preservation of records, accountability, and equal treatment under the law. Thank you again, Special, to Judge Atkinson for allowing the security meeting information to be released today, and thank you for your time and consideration.

Okay, we are moving on to other business board member reports. Who would like to go first? Well, I have an update from the board regarding the work happening over in the elderly services building. I know we've got that under old business too. And actually, I'll hold on that. I've been doing a lot of work related to that. I do want to correct the record on um so many misstatements and swanson and a few other public comments that it's hard to keep up on all of it um but i'm not sure how we're having 15 meetings a week and actually i was going to ask about scheduling some others because we have more matters to deal with that i think we're probably going to need to schedule um The supervisor stirring up shit is not in our job duties. And I guess if citizens think, some think, that us trying to clean our government up and reduce your taxes, if they think that's stirring up shit, then I'll take it. Let's see. I'm not quite sure what was even being said about I guess I'll have to tackle that another day. I don't know what that ramble was about. But I'm continuing to work on, like I said, the elderly services building, which we'll get to here in a little bit. I was really happy with, and I know that safety training was long for the department heads, but I very much appreciate everybody's participation with that. We do have some, we're moving toward some suggestion boxes and also with those suggestion boxes placed at each building, people will also have the opportunity to report near messes. We want to encourage, you know, a culture of if you see something wrong, say something and then help others to learn from it so everybody can get up and take after their work day. I'll go ahead and fold on the elderly services building um until we get to that suggestion boxes yeah yeah it could be either they'll be in each of the public buildings they'll be located we're going to have tabletop i believe tabletop suggestion boxes for all of the buildings except the courthouse we have queued up to do a pedestal And then we'll have a little clipboard beside it with a pen if somebody needs, you know, something to write on. And, you know, something that will have a surface, per se, next to that box.

Is that it? Yeah. I attended CCOG. We had a couple special meetings. I did attend the Patterson Parade, HERDA. I attended the Iowa Municipal Workers' Compensation Association meeting today. I found it really informative. And I have a landfill tomorrow. I want to talk about the landfill a little bit. These are brochures that you can have. The landfill, this is a very big misunderstanding for people. The landfill is not county-owned. In 1980, it was an old rock quarry. Bob Rice owned it. And so Winterset, Madison County, Indianola, and Osceola pulled some money and bought it. And then the landfill paid the money back with interest. So the landfill is its own entity governed by a board. It has nothing to do with the county. So just because you live in the county or you live near it, these are your tipping regions. Tipping regions mean that if you live in these regions, that means your county, your city bought in. So you can dump there. If you are not in that region, you cannot legally dump there. That is not their rule. That is a DNR rule. They violate their law. We had somebody come in with a semi-load of shingles from Beatington. There is no building big enough in Beatington to do a semi-load of shingles. That's what they called it. A semi-load of shingles. So that is a violation. And if you tear down a house in Perry, you cannot bring your garbage here, even if you live here, because the garbage came from Perry. Landfills pay a great deal of money. They have to cost $2.2 million to open and close a cell. We are a vertical landfill. So we can probably go, because we've been managed well 100 years, and we have a lot of dirt and a lot of land. But we have to manage that. So when people yell and say what a witch she is, she's only following the law. You cannot bring your garbage from somewhere else, because it's just the DNR law. The landfill pays huge shipping fees to the DNR, almost over about $88,000 at least a year. But that's just something. And I made this. It's very simple. You have to tarp a load. That's legal too. You need to put a tarp on your load. They can legally charge you and they will charge you $25 if you come with an untarped load. That's very unsafe. And then they have to go pick it up. And I hate picking up garbage. We picked up 18 big bags of garbage, and I hate doing it, but they have to pick it up. So these are just some of the things, because I'm not seeking re-election, that you need to know. The landfill is a huge, very few landfills have many years left, so protect it and use toxic waste they bring that stuff in front of Jackson building because then the DNR will take that it's free to you it keeps that really nasty stuff out of the landfill I just want to explain that because I don't think people understand what it is and you can have these well we also had an issue a few years ago where

That company in Dallas County, they had an early address that they were in Dallas County, tried to dump all the, or dumped all the turbine parts.

And we have strict policies in the county and the landfill that they cannot bring, but they had mixed it with garden, or garbage, cut up blades. That almost killed a worker, came up through the windshield. Yeah, it almost took his head off. We have very, very strict, very strict, we will take, I've written policy, We, I wrote the hub, nut, screws, every single thing, and soul. We won't take anything associated with soul. We do not take dead animals. We are not a rendering plant. Don't sneak them in the garbage. We don't take them. And we shouldn't because during COVID, the egg factories brought in, when somebody's on vacation, a semi-load of dead chickens. That's, we aren't, that's not our function. And they can compost those, they just don't want to. So these are just things I wanted to share with you so you understand.

Thank you, Diane. Anything else?

No.

Okay. So I attended the Earlham Parade. That was pretty awesome, very patriotic given it's our 250th birthday this year, so that's pretty cool. I attended the safety training with INWCA. That was very informative. We had a bridge preservation meeting yesterday. We had an audit work session today. We went over the fiscal 23 and 24 audits. I already sent off, I'm sure you ladies already saw, I already sent off the questions to the State Auditor on that. The RFQ for the cameras, today was the last day for them to submit questions. I have not received any questions from anybody. I have received a couple folks that have expressed interest in bidding, so hopefully we'll get bids. The bids are due on the 20th. and right now the bid award is tentatively scheduled for tuesday the 21st that's up i know that's an off week so i didn't know what the board wanted to do um if we wanted to you know do it the next day or we want to do it that day but the bids are due the 21st which is a tuesday 21st the 21st they're due on the 20th i'm sorry they're due on the 20th i apologize that we awarded over time so if we do we want to have a special meeting for that Can we get this out the door? Yeah, I think we can. And we've got enough things to keep cropping up. And we discussed holding that time, setting that time aside for 9.30 on Tuesdays. Is that what you're looking at? 9.30 on Tuesday. Next Tuesday. Tuesday the 21st. Does that work for you? I mean, just take a peek. And I know we talked about also, you know, cyber security and updating that policy. I think that's going to take a little bit more time. I don't know if we can do that next week, but that'll be future maybe.

So could it be at 9.30 then?

Yes. Yeah, she said 9.30. That's our standing is 9.30. So 9.30 to 21st. Yeah, that's fine.

Okay. And we can go over and choose who we want. Okay, so that, and I appreciate you accommodating that so I didn't forget at the end of our meeting. So it would be a special session. It would be special, yeah.

Rewarding the- The canvasser in the courthouse. In just the courthouse, right? We're not addressing anything else?

Well, they're gonna, it's basically the RFQ. So we're gonna- They're gonna bid on everything and we're just gonna try to decide what we want.

Okay. And those will be opened on the 21st? Will they be awarded the same day? Because you can't all work.

We can award it.

You want to open and award?

If it was more stuff, like if it was an audit, where you have pages and pages. But this is just a quote. So we're probably going to choose this quote. But I don't know. How many have you gotten in yet? I haven't gotten in yet. Because we're due on the 20th.

And how many business? Or at least how many were sent out?

I think the channel partner list was, I think there was about 10, I think.

I'll have to look at the list. 10?

And you're going local, I heard that too. Meaning within a certain radius?

That's what I requested from the digital watchdog, is to stay within how the radius is possible. Because it doesn't... benefit us to have someone drive two hours if there's an issue. Okay, so and then regarding the roof, I took time, I missed an email from Michael. So he had an issue because he said the roofing, he said he believed a bond was required to post and the agreement currently doesn't comply with the routine requirements under Iowa code 573. So if you want, I can forward that to you. So they have to be bonded? There's requirements under 573. So I don't know what they are. Yeah, if you want to forward and copy Diane so everybody sees that, I can try to work that out. Okay. They'll have to be bonded. We'll take care of that. Okay. All right. I'll send it to you. So my bad. I missed the email. That's what I was waiting on. It's not like we don't care. Yeah. So, okay. But hopefully we can get that resolved and they can send me the mock you sign and I can cite it.

That's the group bid for .

Okay, that's all I had for reports. So let me get back to remember.

You did something before IMWC and you had to bridge the audit session.

The Irwin Parade.

Oh, the Irwin Parade.

Safety training. Cameras, bridge preservation, audit. Okay. And then this Thursday, I have the Eyewitness Redacted Leaves Symposium that I'm going to. I'm going to that as well. Okay. I'm not going to pass off. They're a free event. No. They always have something cool. Last year was phenomenal. Okay, so the next one is under old business, discussing the RFP vendor questions and possible direction, motion or answers. I've not gotten any questions yet from the audit RFP. Have you, Michelle? Okay. Yeah, and I haven't gotten any questions from the RFP.

I mean, the only one was the one that they sent and asked if they could do multiple years, and we talked about that.

And you amended it and sent it out, and it's posted to the website, so. Other than that, I haven't got anything. So that brings us to, did you guys have any questions on that? No. Okay. Next one, VA office relocation. I sent the stuff to Dream Dirt. They have a signed contract. They're ready to go. I think I sent it to you, Michelle, to kind of coordinate.

Chip, getting them in what they need.

Getting them in what they need so they can get it posted and get it advertised.

They kept just that original low rate.

They kept it at 2.5. I didn't fight it. Well, heck no. So, you know, I said, oh really? 2.5? Yeah, that was the original agreement.

Okay.

Do you know how that actually came about?

I thought I was calling one realtor because their names were the same, but I didn't. So I said, well, the one said he'd give me this, and the other one said, well, I'll give you less. It was a mistake.

So Michelle if you can keep us updated on how that progress is, that would be great. I will.

That's my feedback on that.

There were some emails that went around regarding this relocation. I guess what's the purpose here? What do we need to do about that? Was it just to chastise us or was it to actually Do we need to respond to some of them? I'm not the ones that were sent today and about the relocation. The relocation.

Yeah, I haven't. I have to go through all my emails and be honest with you.

I haven't gotten through all my emails to be honest with you. Okay. So I'll respond to those. Okay. I don't see them. The elderly services building, there was a slight delay with the mitigation because of some other emergencies that Rainbow had, but they still got on it right away. They're super close to being done. They did create some different solutions earlier this week, I guess, yesterday. and then they had to isolate it and encapsulate it. Alliance should be coming back to retest it any day. Now there was additional drywall and ceiling that needed to be removed because they found further evidence of a broader area. So thanks to the board for giving the authorization up to $5,000 to just approve that to keep it moving. How much was it? It was $741.37. So I was quite pleased because there was actually more drywall and ceiling that had to be taken out and duct worked. There's some flex duct there. in all the office spaces. Was there mold in there? Yeah, moisture. And there was the ductwork that's in there, there's fabric. So you just have to just get rid of it. Yeah. So I've been playing phone tag with Excel to get an updated quote from them to replace that ductwork. We needed to, hopefully I can get them to come in and look at it maybe even as early as Friday. If not, person next week. So we're going to have that slight change, but I'm quite happy that we waited to finalize scope until that part was done. So now I can move forward with finalizing that scope. I know I talked with Tammy from elderly services. She had reminded me that they would really like a light switch near where the laundry is located currently. They have to walk across the . So we're going to have some electrical work there. If I'm understanding correctly, code now requires that the smoke detectors be wired, hardwired. So that's something that we'll have to look at. But my intention is to put that all into the scope. So whatever general contractors, you know, have been on this. Do we need a sprinkler?

I'm not sure you're being sprinkled.

I'll make sure, yeah.

Because usually if they're going to hardwire smokeheads, you're going to need to sprinkle water.

And is that just for the EMS side or is that for elderly services? Because technically they're two separate addresses. I'm just looking at elderly services. The overlap with, or excuse me, where the VA would go, the only overlap is in that laundry room area. Okay. And that's why we're, you know. They just want the light station. Well, we're going to be moving their washer and dryer currently. They're stacked. And In order to accommodate the doorway into the handicap accessible restroom, they're going to be moved and side by side with the counter over the top. So we'll have to add some sort of imperative wall or something and then discuss and explore adding a light switch for them right there and a light. But then also it was discovered that the vent for that washer and dryer, for the dryer, is not vetted properly. So we'll address that and get that corrected while we do all this work at the same time. So I guess my question for the board would be just some timelines here and what you would like to see. Should I try to have scope defined so you ladies can take a look at it Tuesday? It's possible. I'll sure try. There's some loose ends to follow up on, but I can sure try to have a draft for you both to look at by then. And if not, it'll have to be to the 28th. And then I'll try to put together a rough timeline for what we would include in that scope and ask of the contractors for some timelines for those expectations. We had discussed previously that we would... invite local contractors to bid this. So I've got a list that we've done business with before. I've got really good word of mouth references for local. So we can talk through all that. So if it's okay with the board and I think that's fine. Ms. Brand, can you add that for Tuesday? It's Tuesday as well. I'll try my hardest to get all of that sorted out.

Okay, so honorary first, you would like to review some of the change order costs? Right?

Well, so I already approved this because we passed that resolution.

But do you have Excel change order too? And you'll have the light electrical? Well, that I'll put into the scope of the remodel. Okay, very good.

So really just... elderly services discussion and possible motion. Yeah. Yeah, because Excel, I'm just going to get a separate quote. They've already given us a quote for the furnace replacement. So I'll just get a second quote from them for the ductwork. That's good.

The ductwork wasn't, the ductwork was already included.

I thought it was too. Yeah. No. No. Well, then it was an over, there's no way they were planning on placing that. The ductwork?

Yeah, I thought that was included. I thought it was included. There's like two separate lines.

Because I really thought too. Because I remember why would you leave the molding duct work?

Well there's different duct work here that we're talking about. What I know I had talked about in a previous meeting is the duct work is actually out in the warehouse. Okay. Oh. That's different than the duct work I'm talking about. The duct work that had to be removed is above the ceilings and it's flex duct. Okay. So you're talking, oh.

I'm just talking about the flex duct.

Rainbow cleaned all the other hard duct. Okay. So that's all taken care of. Okay. Alright. So do I, with this, what I signed for the additional $741.37, do I just send that over to you? Michelle, or do I need an actual resolution, even though it's after the fact?

Oh, no, it's covered by the resolution you signed.

Yeah, so just I'll forward it to you.

Or have me give you a plain jacket for you.

Okay, I'll get that over to you as well. All right, thank you. All right. so so what's that on the agenda though this is that the va office yeah okay just making sure we're part of them so the next one new business is moot because we've already uh discussed that and passed it by resolution i just put it on there in case we want more discussion and the resolution is passed um and then 2026 priorities ordinance review and update is ryan here he's not and i think he's been really busy i know there's multiple meetings on tincture yeah so i'll circle back with him and see if we can because i know that the vendor we were able to get a hold of vendor and they've been talking so that's the only update i have so hopefully we've had some good discussions with him and the board so with the zoning commission um anything else otherwise i will entertain a motion to adjourn so i'm going to do i have a second second any discussion all in favor please vote aye aye all opposed motion carries thank you everybody