Board of Supervisors - Regular Meeting

ahead and call this meeting to order. We'll go ahead and start with our invocation and then move to our pledge.

I invite anyone to bow and pray with me. I declare Moses the man of God. Lord, you have been our dwelling place in all generations. Before the mountains were brought forth, forever you have formed the earth and the world. From everlasting to everlasting, you are God. And Lord, we acknowledge that there is great responsibility here, just as there was for Moses when he was leading your people through the wilderness and out of Egypt and out of slavery and into freedom. And so we pray that today that you will be sovereign over all the affairs that occur in our county and at this meeting, and that it will be only at the impulse of your will and by your sovereign will. We pray that things that occur today may be to the common good, to the benefit of the citizens. that are present here as well as across our whole county. And we pray that we will find favor as we see our leaders in this community being humble and searching out wisdom and proven decisions. We pray that you would grant that wisdom. You would grant unity. You would illuminate for them what will lend itself for clarity and for insights into the complex matters that they have to deal with, such that they will be able to find solutions, they will be able to make discerning decisions, and that nothing will remain hidden. So that they can walk securely and that they would not stumble. And we pray these same things for all the people who operate in positions of responsibility in our county, the different departments, the different offices, the different officials, and as well as the employees, Lord. And we look to your word when Proverbs says to us, for the Lord gives wisdom. From his mouth come knowledge and understanding. He stores up sound wisdom for the upright. He is a shield to those who walk in integrity. guarding the paths of justice, and watching over the ways of his saints. We pray all these things and request them in the name of Jesus. Amen. Thank you, Rachel.

Congratulations to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Thank you.

Go ahead, Aaron. Do a roll call, please. Supervisor Hobbs. Here. Supervisor Fitch.

Here.

Supervisor Stenzel. Here. All right. We'll go ahead and review the agenda. We do have some amendments to the agenda. Mike was so gracious to offer to wait to do his mega presentation until after public comment. So we are going to move that because it's a 45-minute presentation. Of course, everyone is going to stay for that. public stuff we have to get to. We are going to, I'm sorry to interrupt you, but is it possible to use the rainbow, move the rainbow up then?

So we don't have to wait until the end?

Oh.

I didn't think about that.

Okay. Right now it's kind of a little business. Move it to like, um, Move it to right after public speaking.

Right after public speaking. So he doesn't have to stay. Yeah, and then to mine.

Is that okay with you, Mike? Yeah, it's fine. Okay, we'll do that. Thank you. Okay, so amend, move the old business for rainbow up into after public comment. Move Mike to after rainbow. We also are going to, one of the items that was requested on the agenda was accidentally missed. We're gonna add to, under old business, discussion about contract signature policy. Unfortunately, we still have folks signing contracts. They should. And we have also too, we're gonna add a resolution to accept the READS report. That needs to be approved, so that was, there's no finance money on that, so. It's just an annual report.

It's a annual report.

And it's timeline, so we need to add that. Where is that?

Oh, oh, the READS. The READS.

Here's the READS, not READS. Okay, READS.

Do you have this, Michelle? He's got the resolution.

I've got it. Yeah.

She's got it. I saw it. And then also because at the request of Supervisor Hobbs, she's been ill, so she was unable to review any of the RFPs, so we are going to table those resolutions with board consensus until we can decide when we're gonna do that the next meeting. So you're tabling G and H? That's correct. That's correct. Yes. To give her more time, and I know you had indicated that You wanted more time too? It's okay, yeah. So, and that's fine. But what we can do at that time period is discuss the matrix. I want the board to make sure that they're okay with the evaluation matrix so we can talk about that then instead of doing resolutions themselves. So if you guys are okay with those amendments, I'll entertain a motion to approve. Someone want a second for amendments? Okay, any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. Okay, and you got all that, Michelle?

I do. I have as amended. We will be adding Jordan Fitch, lead commissioner, to present after Mitch Johnson. We're going to move Mike Hackett below public comment. We're going to move old business item update on evaluation of old ambulance garage, which involves Rainbow. up to right before Mike, after fellow comment, we're going to table SPB0324, 26D and E, and in its place, under old business, discuss the matrix. And then adding on another resolution would be item Q, W-C-O-3-2-4-2-6-A, the annual review. We report.

Okay.

Is that fair?

Yeah. Is that sound good? Thank you, Michelle. Contract policy, right, as an old business? Yeah.

She's got contract signature policy.

Okay. So I have one, two, three, four, five changes, or four changes, Michelle. Remove RFPs, add the weeds resolution, add the old business contract signature policy, move Mike. Yes. And move Rainbow. And move Rainbow.

Not this, I had six. Yeah, I had six too.

Okay, all right, all in favor please vote aye. Aye. Aye, all opposed, motion carries. Okay, the first item is the consent agenda. Do I have a motion to approve the consent agenda? So moved. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. Okay. We're now going to the department head reports. Michelle?

Michelle Brandt, Madison County Auditor. All budgets have been entered except for the assessor's budget and updates have been made with regard to salary and we're still waiting on the benefits. The gap report is still in process, still a goal by the end of this week. It's critical that it is done by the end of this week. I've been in communication with Dom. I checked in, I'm doing weekly check-ins with the State of Iowa Auditor's Office. I have not had any scheduled exit conference indicated from them. They're still working on 23 and 24 as far as their final reviews with their senior auditors, same as last week, two weeks ago. I postponed putting the IT room on as a new conference room until the server and the camera updates were decided upon. The other areas of consultation have not changed. as was in my last report, and I would ask also that I speak a little bit on the submission of agenda items. Again, we have a deadline of four o'clock on Thursday, the week before the meeting. As you know, this week's meeting was very heavy, and there was a lot of technical pieces involved. We are also down staff. I received four items at 11.30 p.m. on Thursday and another one at 7.30 on Friday morning. I reminded those folks of the deadline, and I feel like the response is very disrespectful, and it showed a fundamental lack of understanding of what goes into the board packet. I will not elaborate on what all goes in the board packet. But once you've done that and you've scanned it, then you attach tabs and to change that, then you pull all the tabs off. It's very involved and in order to give our constituents, people who live in Madison County, the most time and the most accurate product, that four o'clock is a real deadline. Now, if the Board of Supervisors would like to change that for themselves, please, all I would ask that you do that is in the form of as a unit, change it, and change your policies. And I would welcome that. I appreciate it. Thank you. Are there any questions, by the way, of other things?

It was my thought, correct me if I'm wrong, that if a board member chooses to add or remove something from the agenda, they have the authority to do so since it's their agenda.

Well, it was always a deadline of 4 o'clock on Thursday. It's a common courtesy because it's so difficult. And if you make it...

different for us it's kind of not fair for all the rest of us again i'm just i'm just asking that you guys address it as a unit instead of via email and that i have especially as i as i'm planning to staff and and figure out what that part-time second deputy looks like that would not have worked in this case

Can we get a version of the agenda prior to it being publicly released in the board?

Well, you could if I had stuff by 4 o'clock. The point was, as I explained to Supervisor Stanzel, she would have normally had an opportunity at noon. Our goal is at noon is to get she gets a draft. That's in your policies and procedures. Does that make sense? Now, would you like to be included on that? That would be great.

So in the current procedure right now, that if something happens after the deadline, it can be approved by the chair. So in extraordinary circumstances, it can be approved by the chair. So in the case, and we've also approved, as we did today, amendments to the agenda. So that's not the ideal way to do it. But when things are missed and it's important for them to be on the agenda, it's the discretion of the chair. According to policy. That's correct. Correct.

And like I said, I'm just asking that there is a lot involved. And so please keep that in mind.

All right. Thank you. All right. Great. You are up.

I'm Brady Foreman, EMS Director. I didn't make the February meeting, I was out of town. From the first of February until now, we're looking at 180 calls, which is tracking about average for a normal year. We're up to almost 300 calls for the year, which we average roughly 100 plus a month. On February 10th, we did attend the handbook work session. The 11th, we had a career fair. It was a high school we participated in. Had most of the high school come through, had quite a few interested.

Is that trying to recruit students?

Yeah, yeah, to get. We had, there was a bunch of different, there was probably 35 or 40 people there. So we're trying to get the students The 25th of February, we had a CPR class. The 25th also, we interviewed for a full-time position. We had one of our full-timers leave. We interviewed for a full-time position. That was the group on the last agenda. So that's working out well. Did a tour of the Winterset High School apartments for EMS access. That building's kind of tough to... get into for a cot, get around, but we've got to figure it out, I think.

Do you have to carry them out on the chairs?

Sometimes, yeah, depending on where they're at. The 9th of March, we did secondary roads, CPR, did all secondary roads. That worked out well. I know we're the April 1st, 2nd, and 3rd. We're trying to get the rest of the county done, if it's possible. We've also got on the 3rd, we have a palace class pediatric advanced life support class for my guys that we have to work in that also, which is not a big deal. We had a meeting, me and Mitch went to a meeting at the Interstate 35 High School for a mock car crash that they're gonna have April 10th. Kinda like the every 15 minutes, but it's a little bit different. As of right now, I've been in contact with Life Flight. They'll be coming down.

Are you gonna have a mock car crash?

Yeah, there'll be two cars involved. A buyer will come extricate people from the car. Life flight will be there, sheriff's department will be there. So it's going to be a lot like the over 15 minute program. They just hadn't heard of it, I guess. But it's going to be pretty well right before prom to try to show some safety. Had an auditor's meeting with the auditor on the 12th about the same .gov account. We got that all set up, so we should be good there. And then the greater Iowa treasure hunt payments that we needed to make since Forever and a day, we finally got that figured out. So I think everything's going good there. And then I went and talked on the 23rd. We went and talked to the Winterset High School Health class about CPR stopping bleeding first aid. So we'll be going back there again for a couple other times. Any questions for me on anything?

Thanks, Brady. I just have a thank you for all your help with the CPR training. I encourage all the county employees to try to sign up for these sessions we have coming up, and thanks for doing that.

No problem. And if they can't make it, we can squeeze them in sometime.

Yeah, I think we've talked about maybe having another session later for the Stranglers that maybe they can get in.

Yeah, we can get them in, no problem.

Can you throw in a Heimlich class in there, too?

Yeah, so that's part of it. They've switched. Yeah, so they've switched. from just the Heimlich Maneuver on adults now and the new CPR standards on five backslaps to adults and for, and then the Heimlich Maneuver, five Heimlich Maneuver. Yeah, studies have shown that that is relieving a lot more. But yeah, we go over all that, we go over all that in the CPR classes.

I suppose you hit them hard enough not to err on them.

That might definitely work.

Thank you, Brady.

Thank you.

Thank you. All right, Mitch.

Hello.

Good morning.

Good morning. The highlight of the week is going to be tomorrow when we do the statewide tornado drill. That's at 10 a.m. I'm going to need either Kelly or one of our guys at maintenance to help me with the assist in the department roll call. I've already worked it out with Thaddeus that him and his department are going to take part in from their building and he's going to call me when he lets me know that they've all reunified downstairs. Mike has his own thing about it. We tried going out there, but with all of his guys being out in the county, it's a little different scenario. So I'd like to manage what is possible to manage, which would be more so the annex of the courthouse so the county could know that we got everybody to the right spot.

I have a question. If your guys are out in the middle of nowhere and they see a tornado, what are they instructed to do?

Tell them to get out of here. Get out of here.

Are they trained to get out of that truck and get somewhere low?

Yeah, that's the procedure is just trying to find a low lying spot, culvert, ditch bottom.

Okay. Just curious.

In our next committee meeting, I've already discussed it with Jess and some other people. I really think that we should go through our evacuation and our shelter in place plans that we're going to have that fire alarm that went off and then we're going to do the tornado drill. We could go through what's written in our policy. We could look for any gaps in our protocol that are not being followed and address them as necessary according to what information is provided. Brady stole my thunder. have sign-ups available for CPR class that are being put on by Brady and our EMS crew. The dates for the training are March 31st, April 1st, April 2nd. Secondary runs already completed their training as a department, which this is like a large portion of that. And then you just go.

On that, I've also been working with the Sheriff's Department, so we've got some experience with that.

Okay, yep. I talked to Sheriff Barnes and he let me know that you guys were going to go through it that way because of their crazy schedules that they work, so. committing so much of his time and knowledge. So it's not just your time, it's the combo. There have been employees that have expressed interest in becoming part of our safety committees. So that's a really good sign that people think it's going to be something that's going to keep going. These are some people that have very extensive backgrounds. You know, one's Deputy Kenny and things like that. Another one potentially would be Lori, because she took part in Ringgold's safety committee, and she was very good at a lot of policies, procedures, and she was asking me about our HDMS sheets, you know, our safety data sheets. So then she's forward-thinking. And if anybody is asking us to be part of it, that's better than us kind of having to reach out to other people because we already have client. Michaela and I attended a tabletop exercise in Creston yesterday that was put on by the Department of the Secretary of State. And it was like what everybody's seen in the news. It had a lot to do with election safety, which it's unfortunate that we have to think about that anymore, and election integrity. It was hectic and a little over the top, but all tabletop cheerio because I want to test you to see what you can do. But the cool thing about going to these tabletop exercises, you see what everybody else that you're working with does and what they know to do. Because a lot of people are just so focused on what they do, you don't understand what all everybody else brings to the table. So she did a great job. She did great. I enjoyed being there, just being part of it. I had no idea your office would do that much. And, I mean, what they were throwing at us was just like, oh, God, that was scary. Very scary. But there are some gaps that we have in our emergency response plan. We are incredibly too heavily reliant on one person. And if that one person is injured right beforehand, we're not going to have time for other people to know. Now, that doesn't mean we need five, ten people to know, but we have to have a couple other people that know what to do. I can write procedures and protocols and things like that to the sheriff, but that's not how he's going to deal with it. Whatever gets to the situation is how they're going to have to deal with whatever's going on.

So you're looking to do people diversity?

Yes. And just more people to know what's going on. I mean, there's things like that that we could have it, or even have them come bring a small table top. It only took about an hour, but it was hectic. And just everything going on, and just all the decisions that had to be made. Who would you communicate it? Throw in some fake stuff about just a snowstorm hit. I could see a tornado popping up, a snowstorm just popping up, and nobody knew. There was no warnings at all. But they really want to test what you guys could do and how you respond to situations. Kelly had what looked like a very old claim get turned in. We noticed that there was one that looked like it was almost a couple months out. Well, this one, when she sent it to me, it was 2016. And I was like, if we noticed 100 days out was too much, I think 10 years is going to be outside of what we needed. So she took a lot of time. She dug in on it. She worked with John Stetzel. And John let us know that something with that person's even Medicaid, Medicare, something like that. So just an adjustment that was needed. But she put in a lot of time on the back end. You know, but my first eyes were like, oh, 10 years ago, I'm not turning this in. So, but we're still working together. We had our next ones planned. I'm still trying to line up one of the state troopers coming in for next month being distracted driver awareness month. And there should be a lot of good information about that. Everybody's got their cell phones in their hand, especially with that being a big month for prom. And we're going to notice a lot of these kids that are just starting to drive now have had a cell phone in their hand their whole life. So they feel extremely overconfident when they drive. You know, if we could somehow, and they're starting to get tickets and everything now too for it. So we're working on that. We got our next meeting planned. Doing a good job having people that are interested in joining. So hopefully we can use some of their experience. Mike and Brady came in and gave really some good information about, you know, we've, trying to help us figure out the exact direction to go. He knew the safety manual very well. He knew some ideas of what we could do if it wasn't a particular month that we were participating in something, how we could just address sections of our safety manual, slowly get it updated and make sure that it's relevant to people and that they know we're gonna keep moving forward. But that's what I've got so far.

Yeah. Thank you.

Thank you, everybody.

All right, we're skipping Mike. We're going to go to Mike Marquardt. Ask him about the group. Oh, there he comes.

I was all expecting a chill morning, and then I got shuffled, and I'm like, good thing I listened on the bridge. I'm like, uh-oh.

So we'll kind of work from the bottom up.

So Ryan Marquardt, Madison County Development Group Administrator for the Greater Madison County Community Foundation. So the biggest thing we've done in the last month is doing the Community Foundation Grant Cycle. It's at the bottom of that list, the green thing there. or near the bottom. So they had 34 grant applications come in requesting $350,000 in total requests, over 350,000. The total project pool is about 22 million in projects. If you isolate the two really large projects, it's still over $725,000 in projects. So the board of 15 have the applications right now. They are reviewing them. Their scores, their initial scores are due back to me on the first, and that board will leave on the third to then do kind of decide what's in and out, and then we'll allocate out $135,000 in available grant funds. So that's been the largest thing that we've been working on in the last month. Other than that, we're watching the cemetery fund will open on the community foundation side, kind of working bottom up today, I guess. So on the community foundation side, that cemetery fund will open up on April 1st. There's gonna be some press around that here in the near term. We did, I don't know if we had closed it when I sent it. We did close. No, we didn't. We closed a revolving loan fund loan for business in town here. So that got completed. Moving up from that, we did have very good conversations with a department developer that is in the Des Moines area, bringing them to town and looking at some sites and what might be possible. So some very good initial conversations in terms of potentially adding 30 plus units to the area, which would be a huge boom. Of apartments in Winterset? Ideally, that would be the target. But it's early. Probably looking at at least 27 before we can actually pull all the pieces together on something like that. But very promising initial conversations and initial sites looked at. So we'll see where that goes from there. I am working with the city of Winterset on their thriving application. They're trying to get thriving dollars. So thriving communities, the designation of the state gives you preferential points for workforce housing tax credits, and then workforce housing tax credits can be used to create, like, help fund projects like the apartment project. So... Like when we're doing a large project like that, we're looking at how we can put together a workable funding stack for the developers so that they can make money that we can as taxpayers benefit to from the new property of the world. So we're trying to find a beneficial arrangement for all parties. Looking up from that too, we have a bunch of those information. I need to bundle up, because we couldn't make foundation stuff, I need to bundle up the stuff at the Earlham site and get that sent off. I have to start doing that. the infill housing assessment of this work for Irwin here in the next month. And while we were doing the grant cycle the same day everything was due, we did meet with a business that was a new business start. So we had SPDC up in the office with Creston. to kind of help them lay out their initial foundation paperwork and what they needed to do to go forward. They already had my credit from the bank. We were just helping them make sure that they had all their stuff in order.

And this is in Earlham?

Yeah, this will be in Winterset.

Does it look like it will be fine?

Yeah, I think it will be fine. So we're having conversations. But then we had conversations about an adjacent business that they were a part of that was a family business and a construction business. They'd like to move their family here or their parents here. So we're trying to have conversations about that too. It's a pretty sizable construction firm. They don't have a nice corporate office. They don't have an office that they operate out of. They operate out of a home, and they'd like to have an office. So I'd see if we could, one, bring them here, satisfy the dollar, and also find a site for them.

Is it a construction company?

Yeah, the construction.

Home construction?

No. I won't tell you what it is, but it's more commercial related. Okay. So yeah. So those are a lot of the big things. And then we have, of course, our strategic plans. We are working with University of Northern Iowa on our strategic plans. So that meeting will be on the 31st. So we have a number of people who have committed to that. We have, I have a bunch of homework to do to get ready for that meeting in terms of, you know, we have initial survey results that went out to elected officials and businesses around the area. And so we have those to distribute. We also have some homework for me in terms of breakdowns of some of the things we do in the office. So we'll try to get that ready for them. And I think we'll see some of you on the 31st. It's in town here. It's from noon to 4. So there's a lot churning right now. So we'll see how everything goes. You guys got any questions?

Thanks, Ron.

I appreciate it. Thank you. Thank you.

All right, so now we're gonna go into the public hearing for the partial vacation of Final Plot of Clark Towers subdivision plot two, phase one, and vacation of Final Plot of Clark Towers subdivision plot two, phase two.

Good morning, Ryan Hobart, Madison County Zoning Administrator. I've got before you this morning a partial plat vacation of Clark Tower subdivision plat 2 phase 1 and the complete vacation of Clark Tower subdivision plat 2 phase 2. We're looking to vacate 5 of the 10 lots that were platted back in 2007-2008. Current owner of the property is Cary Hyndman Revocable Trust. Property owners within the subdivision are Cary Hyndman Revocable Trust and Corian Value. Lots to be vacated are three, four, five, six, and seven. Lots to remain are one, two, eight, nine, and 10. Current zoning is agricultural and vacated area is 22.5 acres, more or less. Board of Supervisor action is required for the vacation of this part of the plat. Clark Towers subdivision plat two phase one was recorded in book 2007, page 973. And Clark Towers subdivision plat two phase two was recorded in book 2008, page 119. Current legal use here, the parcels that are to be vacated by this condition are not, they don't contain any building structures. It's basically open grassland, some of which has been mowed for hay and some that has been raised by cattle. The Kerry J. Hynden Revotable Trust purchased property from Larry and Michelle Usler Family Trust on November 24th, 2025 for $1,025,892. This was the subdivision plot and additional land as well. Lot one of Clark Tower subdivision, flat two, phase one. has an existing house on it that is occupied and owned by Corey and Val Ussler. The reason behind this is that Gary Hyndman Revoltable Trust has a desire to construct the residence and outbuildings near the area to be vacated. The way the lots are collided currently tend to hinder their building layout. So I've met with them and their realtor and attorney and kind of discussed a few options as to how they could do what they want to with the land that they own. And this was what we come up with for the best solution.

So they're just vacating the lot so they can position the buildings where they want.

Yeah, so you're not dealing with building setbacks being encroached upon on lots that you own as well. The other reason that was talked about for vacating a portion of this is to avoid frequent travels across the pond dam potentially impacting the integrity of the dam itself. On my report, I did locate the lots that are highlighted on here are the lots to be vacated. We're following Iowa Code 354.22 where publications were required to be put in the paper two times with 14 days in between. Both of those were done on March 4th and March 18th, editions of the Madisonian. Staff recommendation is to approve the partial plat vacation of Clark Tower subdivision plat two phase one and the complete vacation of plat two phase two. Staff has given consideration to the goals of the comprehensive plan, the requirements of the Iowa Code 354.22, and has found the petition and plat vacation to meet all those requirements. All the documentation has been submitted, reviewed, and found to be in compliance.

Thank you. All right. Thank you, Ryan.

I don't have any questions.

All right. I'll entertain a motion to move into the public hearing portion. So moved. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. Okay, we're in the public hearing portion. You just heard the presentation from our zoning administrator regarding this. If you wish to make a comment on this change, please go ahead and put your name forward and where you're from, and you will have actually 10 minutes to speak. And for those on the phone, we'll wait for folks to hear speak, and then we'll come to you.

Joel Welch of Winterset.

This is on the subdivision, Joe.

This is on the subdivision. All right, is there anyone on the phone that wishes to speak regarding the subdivision? Please hit star six to unmute your phone. All right, going once, twice. All right, I'll entertain a motion to exit out of public hearing. So moved. Do I have a second? Second. All in favor, please vote aye. Aye. Aye, all opposed? Motion carries. We are outside public hearing. Okay, so.

Also, Jordan Fitch did not get to present after Mitch.

Okay, so we're going to go ahead and go into public comment. If you wish to speak, please come. We're gonna do the folks here in the room first, and then we'll go to the folks on the follow-up. If you wish to speak, please come to the podium with your name and where you're from, and you'll have three minutes to speak.

Sorry, I jumped again.

Wasn't paying attention.

A black man in a rehearsal room wants to put a gun range on the outskirts of Winterset. Planning and zoning commission told him no. So I'm guessing they'd approach you ladies, that's our next option. Planning and zoning commission told no, because 400 people showed up at the meeting to tell them how much we don't want it. Land was donated, that's why that location was picked, not because it's the safest, not because it's the best place to put a gun range, it's the cheapest, because the land was donated. It's not in the safest place, it's not in the best place, But it's in the cheapest place. The citizens, if you want to okay a gun range at that location, we're going to have 4,000 people and pitchforks and knives coming to find you. Because we don't want it here. And we made that clear and that's why planning is only set you up.

Anyone else wish to speak?

Jane Dawson, I'm at 2614 Coil Ridge Trail in Winterset. But I am a long time Madison County resident. I am here representing the Middle River Neighbor Alliance. I'm not gonna go into all the details about the gun range. You're all aware of that. We will be sending written letters to all of you What I'm here requesting is that when this is scheduled for public hearing, that it is moved to a larger venue. As we saw, the courthouse was not even large enough that microphones are available. We had people out in the hallway that weren't able to hear, maybe would have spoken, weren't able to know that they were even here. We're also requesting additional time to talk. Black Flag Arsenal and their Vanguard Tactical Training Facility were given ample time to present. I don't know that there was any deadline on their presentation. And then they were given 45 minutes and each speaker given three. I don't know how, if that's the same procedure here or not. But then the opposition was only given the 45 minutes. We didn't have any additional time to present our unified opposition. So we are requesting ample time to present that in a venue that's appropriate for that. Thank you for your time.

If I may, I actually talked to Ryan about this this morning because I was there. It was hot. It was crowded. It was not conducive. So in the past, when we had the whole turbine thing, we actually utilized the school auditorium. So I'd asked him to reach out to the school, and we'll talk about it as a board. But I'd asked him to reach out to the school to see if they would be willing and available because there's a lot of activities going on. Right. to find a time to where we can have that because it's temperature controlled. There's a lot more seating. They do have a sound system. So we're looking into that. Well, my husband is the operations supervisor of the school.

So I will talk to him about figuring, but of course he doesn't schedule all of those things, but I will mention that to him.

So I think, you know, the board is going to make the decision, but I actually reached out to him this morning for that very reason, because as soon as I went upstairs, this is hot in the hallway and Yes, so we're going as well. Thank you.

And if you can't, the Catholic Church is real conducive to that too, Jean.

I mean, our church would be as well, but I think a school would be better.

We'll find something different.

Anyone else? I would like to make a couple public comments.

Are you as a citizen, Brian?

No, as a zoning administrator. thanking Michelle Grant for coordinating the use of the courthouse. She worked with them getting that lined up basically for me because I was busy. And then also Chip and Alex and Steve may have had something to do with it as well. I'd like to thank them as well for setting that room up entirely to where I basically looked in and said, It looks very good, so I appreciate their offerings and support of my position as we move forward with things like that. Thank you.

Anyone else? Otherwise, we'll move to the phone. Okay, if you are on the phone and you wish to speak, please remember to hit star six to unmute yourself and state your name, where you're from, and you have three minutes. All right, looks like we're done with public comment. So we're going to go ahead and move to Jordan. It is out of the way and then we'll do the big back daddy. Do you want the rainbow first? Oh, okay, fine. Good point. All right.

We're going to do leaves and then rainbow. Well, rainbow could be good. Like that, Pat, are you ready to roll? We've got Pat Riley here from Rainbow to talk about the testing that we've done thus far and the recommendations going forward. Thanks, Pat, for taking the time.

Pat Riley, Rainbow Restoration. We were asked to evaluate the, there were some concerns with wool. We were talking about doing remodeling the building. And so we put a quote together for doing that, doing some testing there. presented that, that was approved. We did the testing. What we found was, is we found not that the results were really bad, but they were a little more widespread than what we had thought. And so we have re-thinked what we should have done here. We think a better solution for the county is to bring in a third party. an indoor environmental professional to do the testing. And so they need to do the testing. They will write a scope of work as to what it is that needs to be done. And then you can put that out to bid or do that however you want to do it to have a remediation. Our company is a remediation company. We do some testing, but this is their specialty. This is what they do. And this is the right way to be open, honest, and transparent with everybody about, you know, here's what we got. Here's what it So we put together, or we asked Alliance Environmental to put a quote together. I shared that with you, Jess, but I assume everybody has that. But they put a quote together for, what is it, $2,800 to do that testing. We are not, the quote we had put together, we decided to avoid our invoice. We're not charging for the testing that we did because we want to back up and help the county get this done right. we would rather see you use those funds towards getting the testing done right and being open and honest and transparent with everybody. So we've given you that quote. That's what we're recommending that you do. Have that testing done and let them write a scope of work, and then you'll know what it is you need to do or what it is you have to deal with.

Interdominantly, that was in the unoccupied spaces.

It was. It was.

It's in the garage part. You know the office part? No. No, it's everywhere.

But you're not paying for the results? So I don't want to give you all the results, but I will tell you this. The dining room hall test was clear. Okay. So your problems are back. Okay. In the unoccupied spaces. And so I don't see, I can't write the recommendation here, but you don't have any bigger of a problem today than you had two months ago or two years ago, I mean, I'm guessing anyway, it's the same as it was. As long as nobody's going back there stirring something up right now or doing anything, it should be fine.

So is the idea that we get a third party testing company that that's all they do, they come back with scope of work, and in that scope of work, you know, Firms like yours would be the ones that would bid out on how to address that and remediate.

Right. They will write a scope of work and say, okay, here's what needs to be done to eliminate your property. And that could amount to cleaning of these areas. It could amount to demolition work of these areas. And they'll be very detailed about what it is that they'll tell you to do. That eliminates any conflict of interest to us doing the testing for the work that we did and said, you know, great, we did a great job, and then there's a problem. So that's why you use that third party.

If we don't do anything and we don't disturb anything, and we park just trucks in it, what would that look like?

That's probably a better question to ask and that's why you want to have an environmental test done. Let those professionals do the answer. My personal feeling is you ought to do something. There's some issues there that ought to get addressed. It's not rampant. It's not bad. It's not, you know, we don't need to all run scared here, but it is something that does need to get addressed.

Because it could be a problem down the line if we don't.

It could, yeah. Yeah, and especially if you have more moisture intrusions, and I know I hear things about the roof leaking and different things, and those are issues that need to be fixed, right? Whether it's this building or the home or anything. Does that help?

I really appreciate your folks' help with all of this and your generosity for crediting that invoice. Yeah. Thank you. Thank you for doing that and putting that together. And I can put together a resolution for the board for alliance with that information as well for that recommendation. But I like this approach definitely so that we have that further detail testing and data. And this way you guys can

Thank you so much for your time and your effort and helping us walk through this. I really appreciate it.

You bet.

Thank you, Brad. Thank you. Okay, so now we have George.

Good morning. Jordan Fitch, Massachusetts County Youth Commissioner, Roadside Manager. First thing is the weed resolution for dates to destroy weeds by, noxious weeds by. Nothing changed on the dates of destroying them or the weeds, noxious weeds. The one thing I did change though from the previous resolution is In the wording it had, once the notice is sent, the five days starts at the date of mailing. Last year I had one person that owned the property that had weeds on it that lived in Georgia. So I think it took four days for him to get that. So I changed in there that the date now will be, the five days will start after they received it. I sent it certified mail so I know when they received it so it will start. Um, other than that, that's the only thing that changed on that resolution last year's resolution. Yes. Well, last year's never ended up getting posted because we lost the week commissioner before. So we actually didn't even have a resolution for this last year. So it was from 24. Okay. Yeah. Um, and then I will. Need to post that in the Madisonian for Iowa code. It has to be published in the local newspaper. And then also we will put it on the Madison County website. Next thing, Mike helped me come up with a form and a bid sheet for if people do not, if there is substantial failure to comply with destroying other weeds, we need to put out for independent contractors to come in. Like I said, Mike helped me with the form and the bid sheet to do that. So I think last fall, Heather, you mentioned that there was a website. So I'll get in touch with you on what website to post that on. I will plan to post it April 1st through like May 1st because the first week is May 15th. So I don't give time. Give us a month, put it in there, and then also give us time to see who's got the lowest bid for it and such. And also, I put in your field for, I got three different companies for herbicide prices. The one that we used last summer, Paul, he was the cheapest again, so I will stay with him and probably put people in order in here soon.

Jordan, can you back on it for me now? Yes. Can you send me a notice that I have weeds? and you tell me what I have to do to eradicate them, and I ignore you, you're going to send some private contractor in to cut them. And if I don't pay you, it'll go on my taxes?

Yes, it goes, yeah. We pay them, obviously the contractor, but then it gets assessed to the person's property taxes, yes, whatever the cost is.

So if my whole field is a CRP field, do you just... turn that into like the NRCS and make them deal with that?

I will be in touch with them.

You can just take their payments away.

Right. I started talking to them a little bit last year, trying to, so we're on the same page and yeah, getting more familiar with them, them getting familiar with me, but yes. That would be something, yes, that we would have to discuss with NRCS, but yeah.

Make them be a bad guy.

Right. Yeah, they're getting paid for it, so yes. And then the last thing I have is Our IRBM plan got approved by the DOT this month, which we are now able to get three native seed from them from the Tallgrass Prairie Center. It's the Houston County right of way. So when we go to ditch in, pipe replacement, any bridges where we disturb the dirt, the grass or whatever, we're going to be replanting with native seed. This is the first year doing it. They don't have a limit on how much you can order, but we just did 30 acres for the seed, just not knowing how much we're going to use and stuff because you actually do have to. So whatever I get this June, I have to use by December of 27. It has to be recorded where you put it and everything like that. So you can't get too much because it has to be used by a certain time, but it's just every year you can get a free seed.

So you're going to cross-seed that then?

No, we'll seed it as we go, because we're not ditching or anything during the winter. So we usually stop ditching, pipe replacement, stuff like that in October. If we ever start to get cool, we might do a cover crop over it or something like that or whatever.

Would you ever entertain, with landowner permission, ditch burns? We used to burn up all the ditches. Yeah, that would be... You can get experts that know how to do that.

That would be something that, yeah, we'll handle in the future. I think, yeah, we'll maybe look into it, but it's, yeah, it's a lot of liability. Yeah, and obviously the benefits of getting the seed, no cost to us. And then also this native seed, it has a deeper root system, so it's going to help with erosion control. And then it also helps Drowned out, it's supposed to drown out the noxious weeds and stuff, so hopefully less herbicides have to be sprayed, so less cost on using herbicides. And then obviously it's something pretty to look at, flowers and stuff in the right of ways. And then we're also able, getting this IRVM plan, we're able to get grants. The grants, any kind of specialized equipment such as seed drills, hyper seeders, stuff like that, you can apply for grants and get some money from that also.

Are these new grants or these are just ongoing grants that you're looking at?

These are ongoing grants. Every year, I don't remember the exact amounts, but this LRTF, they get money and I think like Out of the million they have, about every year they're about a million dollars. And I think counties get $300,000 to $400,000 of that, and then cities get some. But it's only counties that have IRBM plans can apply for these grants. And I think there's 66 out of the 99 counties that have one of these.

So you had to apply for it?

Yeah, we had to fill that out and then send it in to them. There was one just change that I had to do. They sent back to me and made the change. And the next day it was approved, so.

If you could establish prairie plants, those have five to 15 foot systems. Yes. Yeah.

No, it's, it helped a lot on erosion control and stuff. Cause you know, a lot of ditching that we do is sometimes hills. So if we could get erosion control would be a nice, real good thing to help with this. Yeah.

How are you going to maintain them? Cause they really need burned off. That's what you have to think about. Because if you mow them and cut them, you'll smother them.

Jordan, I'll offer my staff.

Yes. We could work together on that.

Yes. I went to one of their gardening classes that I had. There's other options besides. Yeah.

I'll offer my staff. Hey, Steve. Figure this out.

And then, yeah. So getting that approved, I'll also put that on the county website just so the public can see it and stuff like that. That is all I have.

I do have a question. Yes, Mike. Can he put some of his weed stuff on the secondary road? All in favor, please vote aye. Aye. We are back in session, folks. Let's go ahead and do our first resolution. I have an EMS resolution approving wage increase for JVAC from 2541 to 2545 due to longevity effective March 15th. Do I have a motion to approve? So moved. Do I have a second? Second. Any discussion? All in favor please vote aye. Aye. All opposed? Motion carries. Next one is approving M. Rhodes as full-time deputy sheriff effective May 4, 2026 at an hourly rate of 32.66 an hour. Do I have a motion to approve? Do I have a second? Second. Any discussion? All in favor please vote aye. Aye. All opposed? Motion carries. The next one is the annual contract, I-D-E-M-I-A. I sent you guys an email on that. This was a piece of equipment that the Sheriff's Department purchased. The first year maintenance was covered under the grant as well as the purchase. The second year was not. It was signed for last year. We were made aware of it this year on renewal. So I did send you a copy of last year's maintenance agreement, and then this year, it's coming to the supervisors to sign this year. So unfortunately, it was not brought to us last year, our signature. So that's gonna be part of our discussion later on about contract signatures, but I wanna make sure we're doing the right thing going forward. So I would entertain a motion to approve this maintenance agreement. So moved. Second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. All right, we're going, next one is to set the public hearing for Tuesday, April 21st for the fiscal 27 budget. And this will be at 6 p.m. here. Do I have a motion to approve? So moved. Second. Any discussion? All in favor, please vote aye. Aye. All opposed? motion carries. The next agenda item is approving allowing NC Veterans Administration to continue occupancy. Normally we don't put resolutions on until we discuss this, so I'm not sure whose resolution this is.

You asked me to reach out to veterans, which I did, and they don't want to move. They want to move one time if they have to move. So I did reach out to realtors. We can just let them stay there and show it with them in it, show the building, and then they'll have 30 days after Well, this wouldn't be realtors. Do we have to reach out to Dream Dirt? I will. He's a realtor. Okay. But this is, I did it because they don't want to move. It's very disruptive. So I thought if we just let them stay and let them show it.

I thought that's what we were going to do.

We never said that. We never told them. We keep saying we're going to move them off to the back of the old ambulance and we're going to move them up here. So you asked me to reach out, which I did. And their suggestion was letting them stay there. until the building is sold, and then they have 30 days after to leave, and they only move one time.

And that was okay with them. So my concern is HIPAA, because we're not going to be wanting people going in and out of the building. Well, you can show it when they're not there, and he can shut his doors. But people are going to want to look in the office, is my point. Whoever purchased the property is going to look through the entire property. We'll do it when they're not there. That is not that difficult. But members of the public are going to be going into their offices. Are they going to be looking at their files?

They won't look at anything. He can lock his door and they can look through the window.

His door is lockable. I know that, but my point is if it's going for sale, we need to make sure the entire property is available for the public to view. And my concern is the HIPAA issue. So I don't want members of the public going into their office. They won't go into the office. Lock the doors. But if they want to purchase the property, they're going to want to see the whole property.

Well, his office is very small. All they have to do is look through the window and see his office.

What if a member of the public wants to see it?

Through the window. It's just an office with a big window in it. He can leave it open and they can look in the window. They can show that when the veterans aren't there. He's not there every single day. So why do we need a resolution? We haven't made a decision yet. Because I want them to know. You asked me to ask them. I did not ask you to do this. You asked me to ask what he wanted. This is what the veterans want. So my suggestion was let's do this. Then you can stay until you move on.

But for our policy, before our resolution is put on here, we have to discuss it with the board. So that's what we're doing.

I thought that's what we were doing last week.

I'm sorry. That was misunderstood. But But my point is we talked about this last week that they're going to stay until we figure out where we want to move them. Then we talked about the fact that my concern is with all this other extension and stuff with elderly services, we should probably just get them moved because we need to get the building sold so we have funding in our budget. So our budget right now is dependent and assuming the building sale. And if the building doesn't sell, then we need to make some changes in the budget. But by getting them out, we can lower the monthly costs because there's not going to be no one in there. Oh, I misunderstood that.

I thought you asked me to put the... You put small amounts just to keep on... You want the electric on minimum so the pipes don't freeze. Basically, I left the amount that's least current with those two in them. You didn't say anything, but the small amounts.

The small amounts we delegated, yeah. But that, if it's going to be occupied, it's going to be more. Oh, I just used, it's occupied by those people now, so that's what the numbers I used. Yeah. No, we told you to put, like, was it $500 or something like that?

Yeah.

Okay. So, if there was a misunderstanding, we can talk about that at the next budget meeting. But we did not talk about this. We did not talk about a resolution. We did not talk about anything about that.

And this is kind of... I'm going to make a motion that we table this until we can just talk about this issue as a whole and determine what we want to do and what it were.

Yes, because I have concerns about having the public in a building where there's HIPAA-protected documents and working out of Catch-22, public who wants to potentially bid on the building has a right to see the entire building, not a part of it. But on the flip side, I do not want them to have access to HIPAA documents. So if we're going to sell the building, what we can do maybe is talk to Dream Dirt, find out when they usually do walkthroughs, and just make sure they're moved out by that date. And in which case, we need to find out a date when we want to put this for sale. So say, for instance, we want to put it for auction, I don't know, May, end of May, then ask Dream Dirt when they normally do their public walkthrough, and then just make sure VA's move out before that date.

So you make a motion to... I make a motion to table this, and I would like to give another meeting to specifically review this matter. Okay.

I'll second the motion.

Okay. Any further discussion?

Are you directing Diane to call Dream Dirt? Is that correct?

No, we're going to talk about it as a board first to find out what we want to do. Because I want to make sure we're all on the same page and there's no misunderstanding because clearly there has been. So I motion. Diane seconded. I got you. All right. Any further discussion? All in favor, please vote aye. Aye. All opposed? I'm going to vote nay. Motion carries. Okay. Moving on to... Next one is approving monetary support of the Winterset Fieldhouse by Madison County Board of Supervisors. We had that meeting where they gave a presentation and requested funding. So we didn't really talk about it because it wasn't on the agenda, so technically this shouldn't be on here either. Why is it on here?

What do you mean?

The approving support for the

We had a presentation.

But we never discussed it as a board because it wasn't on the agenda to discuss. So technically, according to policy, now the board, in the majority rule, we can waive the policy if the board wants to. And I'm not necessarily opposed to that, but I just wanted a consistency.

Well, you didn't do mine, so you're going to have to be consistent. So let's table it. OK.

I will entertain a motion to table the monetary support of the Winterset Field House, and then let's get that on the agenda. If the board so chooses, then we need to get that on the agenda to discuss. Because it's also a budgetary item, because we removed from our budget.

So what is their hardcore ask? If they did the 450 and 57, do they want 507 from us, 1,000?

What's the real last? I think they put it on the presentation.

What was it? What was the last?

Well, it was originally when I met with them directly, it was like 10 to 25 over a five-year period.

Oh, okay.

Because he's never this confusing. There were other communications for different agents.

So keep in mind that our fiscal 27 budget currently doesn't, we eliminated that line item for community grants. So if the board chooses to do this, and we can talk about this at our discussion, then we would have to put that back into our budget. So that's something to consider.

If the board decides to move forward, then we would have to put it back in our budget. So I guess my question would be, are we proceeding with Monday the 30th in the afternoon having a budget work session and is that something we can adjust to cover this and other matters?

Well, if we're going to have resolutions, it would have to be a special meeting. So we can do the same thing we did last time, where we had a special in the beginning, and then we had the budget work session after. Or we could do the budget work session first.

Yeah, so we should have a discussion, but then it'd be difficult to prepare.

We would have to have a resolution assuming we're going to vote on something. So we can put Diane's back on there. We could put hers back on there. They're already there. and then we would just have the discussion during budget time and then a discussion regarding those amendments.

Oh, I'm sorry, resolutions.

So a budget and then a special.

Correct. And so I would also like to add the alliance, the matter that Rainbow discussed, and that resolution for then Monday, if we have a work session anyway.

So you scheduled Monday the 30th at 3. So you're going to add all this summer stuff. Yeah, that was a placeholder.

Do we need to adjust that time at all? Well, they're having it late because of me. So 3 is fine. 3 still works for you and your team? Works for me. So we're going to do a budget work session first and try to hammer out some of these details.

Yeah, and then we'll just add some work. And then we'll have three resolutions on there. Okay. hers, yours, and then the alliance resolution to consider. Okay. Okay.

So, all right. And we're hoping that we have insurance numbers because that was a big issue. Yeah. Yes. Is anybody paying them? I'll follow up. Okay. Thank you. Yep. Okay. So we are now right at the point where you have, I need a motion to table. Yeah. Who's going to do that?

Motion to table. It's still moved. Do I have a second?

I've moved it. Oh, so I'm so sorry. So yeah, we've got a bench and then an approval.

And that's the table. All in favor of tabling the monetary support winners at Fieldhouse? Vote aye. Aye. All opposed? Okay, motion carries.

G and H, we already tabled. And then we're gonna just judge you with that on 330 of 26 as far as subsequent as long as the other previous six.

So the RFP resolutions, D and E, for the custodial human resources, that's table.

And that's G and H. Oh, D, okay, I see what you're doing.

Sorry. I was using the resolution number. I'm sorry about that. Do we, are these two we want to put on Monday as well? Sure. Will that be enough time for you ladies? Okay, so we'll put those back on.

And you're going to make a decision about that before you know where we set the budget, is that correct?

Correct. I thought we were going to discuss the budget first. We're going to discuss the budget first and these would be resolutions added after. Okay, but what we talked earlier is that we want to make sure the matrix, now you set a version for yours. My question on that is I didn't quite understand it fully. You added a tab to how to calculate. It would say it would automatically calculate, and it wasn't automatically calculating. So would you be opposed if I take that and kind of,

I would love that. I got derailed on the time factor, but I wanted to at least get a draft for you ladies to review.

It was different enough to where it addressed the RFP, so I appreciate that, but if you want me to do the algorithm. That would be great, because it's not finished yet. And then the question I have for that is, in the RFP, the custodial service is for the there would be a remaining employee on there. So we would have to pull out some of that total from the budget. So I just want to make sure. That was never really fully discussed.

So you're going to retain an employee because all these RFPs and all these bids are really dusting and cleaning. If the toilet's broken, nothing. If a door doesn't open, nothing. It's just dusting and cleaning and windows.

In the RFP, there's going to be one bid. They report to the facilities manager. So you're going to retain or have a facility manager. We're going to have somebody be there on site. That was never clearly defined. That was in your opinion.

And it was discussed, but to your point, ma'am, we didn't take a vote on it.

No, you didn't take a vote on it. But the feedback we got from employees was they really thought it was important to have somebody who worked for the county. Well, you have to.

If a toilet breaks and floods over, you have to have somebody here that knows how to fix it. And the furnace is a... Old steam heat, yeah, like fire alarms.

So that dollar amount needs to be determined of what that placeholder looks like. Well, we already know that. We got that way pretty close.

Well, it all depends. If we want to add additional duties to this person, that is going to change the title of the position, and it's going to increase their salary. But we needed to wait until we got the bids back. because if it wasn't financially or fiscally responsible, it would be a moot point. Okay, we've already said to table this, so let's move on. So we're gonna table it. Okay, so the next one is approving, so you both are okay if I work on the matrix for the custodial? Yes, yes, that would be fabulous, thank you. Okay, so I'll have more time to do that, so that's great. All right, the next one is the letting of the RFQ for security camera server system upgrade. There's a resolution. I put that in there for you guys and the RFQ. I don't know if you had a chance to look it over. It's kind of technical, so I apologize for that. But it has all the elements that you guys wanted. Single system, ability to handle, fail safe, first responders can access it. They only have one login. So, and they have live feeds, which is important if there's an issue to make sure our first responders have access. So, and then the rest is just kind of technical stuff. We want to make sure we have enough storage. We want to make sure that we have enough frames per second so you can actually figure out what people are doing. So that is... That's kind of it in a nutshell. I didn't know if you had any questions on it. Are you guys liking the RFQ? Do you want anything added to it or removed?

I have a question. Since you and I had a conversation in your office, is the expectation that any time it's accessed, there will be a work order done?

Because you and I talked about that. Right. The work order is either email, because each company is different. But we want to make sure we track that and that if there's anything going on that this runs through the county attorney and the sheriff for the resolution.

Yes, because they are the ones that are only ones allowed to have access.

Unless the board in the future changes that, but right now the only ones that have access is the county attorney, the sheriff, and then EMS because they have their own care. Gotcha. So make sure that's a conversation that's been translated into the interview. Thank you. Well, that's already existing and that's been shared with both parties, so they should know that. Okay. They should know that. So anyway, so anyway, the resolution, I'll entertain a motion to approve unless you guys have any other questions on our queue. So I'm going to bid. So moved. Second. Okay, any discussion? All right. I know, they're usually standards.

Yeah, it makes it easier.

That way it makes it easier for Michelle.

You can switch it if you want. No, no, no.

Any other discussion? All right, all in favor, please vote aye. Aye. All opposed? Motion carries. Okay, so Michelle, did you want me to send this RFQ to the both parties? You may run it through me if you'd like.

I can do that and I'll do it promptly.

Okay, so it should be a little easier than an RFP. Okay, moving on. Approving the distribution and removal of all the remaining items in the public health building. Thank you very much Diane.

It's just another, I want to ask permission of what you want. There's very little left. All the cleaning supplies I'll bring back to the courthouse. There's some furniture, if you want me to put a price on it and have, how do you want me to do it? Do you want me to open it up for public? Do you want the staff to come in? There's not a lot left. There's some old chairs. There's a podiatry thing.

That was probably the most valuable, really. It's not like the...

like mine. So you want to put a tag on it with a price? Yeah, just put a tag with a price and they'll pick it up and check it out. And we'll just put the money into the friends of the courthouse. There's just not a lot left there. The schools, I will donate to the three schools because we don't get anything for that. And then we'll clean the building really well and get that stuff cleaned out. Veterans, we can put all their stuff. They have a lot of stuff in the front. We can kind of put that in our office, but It just needs to be cleaned. I've got most of the basement swept. Brady, what do you want to do with all those backboards?

Me and Mitch have been talking a little bit about that, but we're not sure where to keep them, but I don't know where to install them.

Alright, so I'll just mark EMS on those then. Is that what you want? No. Oh, and I do want to discuss there are ginormous boxes of public health on them. Indian only doesn't want them, but I've been told. We've discussed that. We do not want those to get out because I was told by a firefighter in Adair, some company came and wore those shirts and they were taking things. It was nefarious. So what do you want to do with those?

Turn them into rags. You could do that, or you could donate them to another country, like Africa or something. But I don't know. Do you want it to stay?

I don't know.

One of my previous employers, that's how they worked around that, so that anybody wouldn't utilize those clothing items and misrepresent themselves. They sent them overseas. So at least it wasn't putting them in a landfill, and then you never know what happens there, too.

I would be okay with donating them to a... I know somebody who goes to a... Do you know how to do that?

I don't know how to do it. I don't know how to get there.

I think the easiest way would be to light them as rags. You know, it might be the safest just to light them as rags because it is a little bit scary. I mean, I think that's a good idea, but I don't know if we have enough of them to justify it.

As long as we can mark them or go ahead and rip them in half or something so that if somebody excels with them, they don't.

I can do it. I can bring a scissor. I'll figure it out. Okay, and so then you just want me to do a COBA tag sale? Do you want to offer it to staff first? There's just so much.

I think just do a tag sale, open it up to public, and if the staff wants to come there, they can. Open to public, so then we'll have to. We'll have to man that. I'll do it.

Are you okay doing that? Yeah, Joan helped me, and then I'll have to maybe make Rick help me carry it. Keep getting volunteered, Rick. I made him help. The heavy stuff is gone. All right, so I'm going to open it to the public. We'll just have a tag sale. We'll just stick a tag on it, pull the tag off, take the thing and leave.

And then after all that is done, that means the only stuff left in there is the veterans.

And there are refrigerators and stoves, but that Do you want to sell that? We can sell it in the building. All right. And then I've got the marks, everything marked. I've got marked that belongs to veterans. And I've got it clearly marked. And their chairs are marked. All right. I'll just drag everything kind of center. There's not that much left. The offices have been sorted. We'll let them go through one more time if they want to take certain chairs. That's what I was wondering.

Kick it out to the county employees first. Yes. one more pass.

And they might want it. And do you care if they buy it for their own person? I don't think they do. There's nothing there of any great value. It's going to be a tag sale anyway. Yeah. Okay, so I'll get that done and then, because you wanted to sell it by the end of May, so I'll get that clean up and done. All right.

Do you want a motion? Do I have a motion to approve the distribution removal of all the remaining items in the public health building? So moved. Do I have a second? Second. Any discussion? No. based on our talk here, do you feel that anything needs to be changed on the resolution itself?

Well, I think for the discretion of Supervisor Fitch would be the best thing to put on that resolution right now.

Okay. Don't you agree? I would agree. Are you okay? Yeah, sure.

And so that way there's no question when we circle back, it's just whatever she decides, she decides.

And I'll be honest, and I'll do it very strictly. I don't know about that, Diane. So I'm okay with it.

Okay, so I will make a motion to amend the resolution.

Okay, so do you make a motion to amend the resolution? To Fitch's discretion. Okay, do you have a second? Second. Any further discussion? All in favor, please vote aye on the amended resolution. Aye. Aye. Those opposed, motion carries. Okay, next one is approving the integrated roadside vegetation management plan addressing goals, methods, and organization for the roadside management plan. So moved. We'll have a second. Second. Any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. The next one is Secondary Roads Resolution approving the work agreement between Madison County Secondary Roads Department and Larry Young. Do I have a motion to approve? So moved. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. Next one is approving hiring a beastic rod as full-time assistant engineer. I'm so excited for this, Mike. At $105,000 per year, effective 23rd March of today. Do I have a motion to approve? Do I have a second? Second. Any discussion? All in favor please vote aye. Aye. All opposed? Motion carries. Next resolution is approving the chairman or chairperson to sign on behalf of Madison County regarding project BRS as a part of fiscal 26 five-year construction program which we just had a wonderful presentation about. Do I have a motion to approve?

So moved.

Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed, motion carries. Next one is approving the fiscal year secondary roads five year construction program. Do I have a motion to approve? So moved. Do I have a second? Second. All in favor, please vote aye. Aye. All opposed, motion carries. We have a weeds one that we need to approve for the weeds report. You have that in your inbox. Michelle has a paper copy for us to sign. Do I have a motion to approve? So moved. Do I have a second? Second. All in favor, please vote aye. Aye. All opposed? Motion carries. The next one is approving the partial vacation of final plot collect charter subdivision plot two, phase one, and vacation of final plot collect charter subdivision plot two, phase two. Do I have a motion to approve? So moved. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. Michelle, you've captured all our resolutions, correct? We have done them all. Okay. Moving on to other business, board member reports. Anybody, ladies, can start.

Come on, James. Well, I guess maybe I'll hit a few of the items that we've had several budget meetings, long ones. We got through a big bulk of that. Thank you to the auditor and her staff and the board members for getting our noses down and addressing that. Sounds like we'll have another one next week as well. I know we do have some safety things coming up. I'm a little bit behind on that, but hoping to have a draft binder built for the steering committee to define kind of what we want that to look like and start getting that standardized and implemented for safety binders for all the different departments. Thanks for grabbing those binders for me, Diane. That was very helpful from public health. And as I mentioned earlier, I want to make sure people are aware of the CPR training coming up March 31st, 1st or 2nd, 8 to 10 a.m. Please see the email from MIT to try to pick one of those session dates. And I know there, you know, some work was developed or devoted to the RFPs and working on a matrix to evaluate those. We started going through that process, but there's quite a few to go through. So thanks for allowing more time on that. And then of course we have the Vanguard shooting range scenario and a lot of communications from constituents and otherwise in that regard. And I know, I'm sure you ladies spent a lot of time communicating with the community members as well. So certainly.

I attended, um, where we did budgets, aging resources, the landfill, HERDA and historic preservation. Um, it, I got a couple pretty mad calls yesterday, but I think it's reserved on. Okay. Can I bring that up so people know? No. Okay. Is it resolved?

It's in motion. Is it related to the phone system?

Yes, and a glitch in the computer. But as long as they recognize it, I can explain that. So it's recognized and it will be repaired, correct?

Yes. I've seen mine already done. Good. Fantastic.

So it's in process. Okay, so I can fix that. Okay. Good. And that's all.

Okay. My week was... Budgets, budget reviewing, the RFPs, the RFQs, working on the matrix. And that's pretty much been my week. So did not have any meetings that I could attend. I had a couple conflicts. I missed a couple. Other than that, we can move on. Reports are done. We'll move on to old business. So we have... Old Ambulance Garage, we talked about that. Did you want to talk about any more of that?

Well, we've already discussed it. Yeah, we're going to move forward. We're going to put it on a resolution.

On Monday. Yeah, on Monday. Okay, I just want to make sure this is on the agenda.

So I'm moving that to Monday. Correct. Yeah, everything else.

Yeah, okay. So, and the next one is the IT liaison, clarification for the auditor. I'm assuming you put this on here. Yep. Okay. And we have not met.

Do you want to pop it down the road?

Yes. Let's bump it down the road because I want to meet with you to talk about it before we talk about it. You want to do it with my face? Well, I don't think we'll have enough time. So table that. Table that. Maybe you and I can get something on the calendar this week.

Probably next week. Next week? Yeah. Honestly, there's nothing else that's going to happen this week except for the rules. Okay. We'll have to make sure. Okay.

Well, then we'll get some time next week. The matrix you're gonna do. The matrix I'm gonna do, so I'll take care of that, and I'll get that out to you ladies. I'm hoping maybe by tomorrow, so we have time for your review before our meeting. The next one is fiscal 23-24 audit. This is a standing thing on the agenda. You had already touched on that with your presentation. Yep. Fiscal 27 budget, we are still in process. That's still in flight. Regarding the audit, have they explained to you what is taking them so long?

You know, I think in a very complimentary or favorable, you know, it's just what all went on, and I think we're going to have more of it with 24-25 as far as that.

So, but my concern is, you know, we have an extension of our fiscal 25 audit, and that

Expires in June and I visited with with my lemon Jenkins and I we will work I'm gonna worry after April 1st. So back to me. Okay, it's just I cannot put it down payment. Okay, I Can't control. Okay, and I will worry and start escalating What what do you want us to do?

Cassandra's gonna have to extend it then I again for, his office is going to have to extend it again.

They will, but the other thing is I asked a direct question to them, but not to the state of Iowa, but to Laudlin and Jenkins, and they're still not concerned that we start in April. Okay.

Well, then I will. I mean, again, my pants. I'm very uncomfortable that we're not going to be complying it. Of course. And they understand. She can't do anything. Her hands are tied. I know.

They've been tied on a number of different fronts. So, again, I'm just trying not to put that worry out there and just take care of what I can do. Okay.

All right. Well, I guess we have updates. I'm on it every week. If it's their fault, if it's their fault, the delay, I'm hoping they'll grant us another extension. Yeah.

I'm hoping. Cool.

Okay, so that leads us to the one we added, the amendments, the discussion regarding a contract signature policy. So why don't you put that Monday so you can do it live. Well, so the concern I have is that we continue to have things pop up to where department heads and elected officials are signing contracts. Most recently was the contract for the equipment for the sheriff's office. That was signed in April last year. I'm glad we're going forward that we're going to do it. But we've now had two elected officials and our head custodian signing contracts And when I say elected officials, I'm saying elected officials after the DCI complaint last year. So we've had two elected officials and a county employee that does not have signatory authority sign contracts on behalf of the county. The contract by the employee was a $10,000 contract that the board had no idea existed.

So let's go forward.

That's what I'm saying. Let's do a resolution. We need to go forward because we had, and I'm just really surprised because you don't need to bring that up. I'm really surprised because all the stuff we've been through the last year, that these folks should have known better. So let's move forward. These folks should have known better. We should not have had the sheriff signing. We should not have had Auditor Branch signing. We should not have had our custodian signing contracts on my high school calendar. When they were, they were. We get it. We get it. We get it. So, excuse me. We get it. You're out of order. You are out of order. You need to stop. So, as you prepare to vote. So, I would like your help in creating a policy to where we can disseminate that to all department heads so it's very clear that they cannot sign contracts that bind the county without coming to the board first. Because I do not want to keep having these surprises pop up.

So can I clarify though what I think we're lacking? Okay, as far as direction. When we look at this, this is a resolution for review. It lacks the signature edit. I agree. Do you agree? And the meeting where that was the Into Our Heads was a closed session that nobody else had the benefit of. Well, somebody shared that information because it got to the news. Again, I don't know who did that. As the board's clerk, I would never have done that. So my point is, as we go forward, there is a, you know, Mike has authority to sign his stuff. You delegated it. So as you proceed, I would like that to be if there is a ministerial contract that is approved in the budget within the year, that that could be something we also discuss as far as part of that policy where we differentiate between going outside your budget, contracting for a $40,000 spend. Technically that was in the budget though.

I'm not saying, technically that was in the budget.

So again, we're not, I don't want to rehash other things. Can I have your, at least the acquiescence that we have a deficiency and we need to address this.

We have a deficiency because a lot of folks don't understand what the code is.

And that's the other thing is I just, I would like that to be like, I want to go back to my follow-up and say, hey, share with us the code.

It's the 331.301. Agreed. So that's the issue is that I was under the impression after all of that, everybody was aware that you don't sign stuff without coming to the board.

We should never sign a contract of an expenditure without going before the board. Correct.

So let's move forward. So I would like to have a clear policy that we could disseminate to all the county employees, maybe even put it in the handbook. But we need to have it clear so people are aware. they don't keep doing this because i don't want to keep having this issue pop up because now we have an expenditure that we weren't expecting both on the maintenance for the cameras and this so it's because he's in his budget yes it's in his budget now we didn't know it was going to be in the budget last year when we did the budget because the board was not made aware because it did not come before the board Okay, we all get it. So, Diane, I'm trying to create a policy here.

No, you're not. We need to bring it back to the floor. She knows that. So we're going to create the policy and bring it back to the floor.

Yes, we're going to create the policy. My point is, though, is that we suffered a lot last year on this same issue, and I'm very disappointed that people behaved this way. So... Anyway, so Michelle, would you work with me on getting something like that?

I will. So we're gonna work on a resolution and then I would suggest that going forward for continuity and ensuring this is communicated more than just now. And maybe it's something we add to the organizational meeting January 2nd, just a reminder. Is there any communications, any standardizations, any policies we need to update, share, communicate? given newer people and doing what we can do that.

Yeah. So that's, we don't need to move on.

Okay. So yeah. Cause that's a good point. We're going to have new people. I'm going to add it to my list for January.

Yeah.

So, okay. Um, moving forward then, uh, new business, we didn't have anything new business, 2006 priorities, ordinance review, Brian, anything on the ordinances?

Um,

Last meeting we got started in the matrix for permitted uses within each zoning district. Next meeting is April 1st at 530 here to continue that review.

Are you moving along now? Are you getting close?

No.

So I had a couple members of the public reach out to me regarding data centers. Apparently in some counties, data centers are avoiding paying property taxes by putting them on modular.

I heard that too. Well, Steve and I attended a meeting where they've annexed a bunch of ground in. Was it 300 acres? That'll be data centers, it sounds like. But I don't know anything about it. I suppose if you didn't put them on a foundation.

They're non-permanent structures, so this is how they're getting away. So the problem is like containers? I don't know. So my point is, is that I'm wondering if we need to be more forward thinking and take that in consideration.

Where are we at on the ordinance creation? That's where he is.

They're still in the process. It has to be finished with zoning before it comes to the forums. I was trying to for my minutes. Sure. So, um, Data centers, they're also worried about the battery storage facilities for the same reason. The water consumption is phenomenal. Yes. Noise. They're not good. Somebody put on Facebook, they recorded the noise of the data center. It's like this constant hum. So I don't know if we're going to have a noise in our ordinance at all, but that was some feedback I got from the public to consider that. Because if someone puts a big data center in and we don't get any property taxes, that's going to be very unfortunate.

Are these data centers, are they within annexed city?

Yeah, they're annexing in, well, it's in Warren, not here, right? This one, it's in rural area. So it falls under county ordinances. So that's how they're getting around putting property taxes. They're putting them on modular structures. So something to think about, if you could add that to your discussion, feedback to your board. Okay, anybody have anything else on the line?

I just wanted to confirm before we wrap up, the things that will be on the agenda.

Oh, okay. Same often.

There? Okay, so we've got the discussion for the SPV32426B. Veterans Affairs to remain in occupancy. That will be a discussion. I've got the other three table resolutions, the two RFPs and the monetary support for Winterset. And then I have a budget session to precede those. And then the discussion regarding possible hazard mitigation, kind of a full report on the evaluation of the old ambulance garage. Is that also available? Your understandings? And we're going to table when, at least a week out, the clarification of the IT ladies on where they are. Yes, until you two can meet. Did I miss anything?

So I see five resolutions. One, two, three, four.

Where's your fifth one?

The alliance resolution for Oh, we can't provide it. Yes. So it would be a discussion and then a resolution, too, for that. Because we wanted to do a resolution to... For that invoice. For the Alliance Environmental. Correct.

To hire that. I'll get you a resolution later today. Sounds fine. And then the field house, moving that.

So a total of five resolutions by my account. There you go. And that's to happen after the budget session.

Are you separate? I would love it. I'd like the minutiae of the quality of rock on our road. That's what I really want. We want you back, Mike.

Yeah, I'll bring that in.

I just got one comment. I mean, if you guys are going to, the Board of Supervisors is going to make that policy about signatures on contracts. As we move forward and there's going to be new personnel sitting up there, I want to make sure that that, I don't want to have to retrain a bunch of new Board of Supervisors. Make sure, like the County Conservation Board has signature authority on contract for Iowa. Thank you for making that point. So make sure you're going to be creating a policy that you...

I need to reach out to every single department head and officials before we just do something. Does that make sense? And that would also apply to the PAs.

And also apply to emergency management.

And so to your point, I think it makes sense maybe to spell out those departments that are the quasi-advantaged by boards that do not apply to that. Thank you.

Thank you. So that's internal knowledge that needs to be transferred. Okay. All right, I'll entertain a motion to adjourn if there's nothing else. Do I have a second? All in favor please vote aye. Aye. All opposed? Motion carried.