Tree Advisory Board - Regular Meeting

Appreciate it.

Okay. So

it is 06:38 here on 04/22/2006, and I'm calling the tree advisory board meeting to call for this special meeting that we're doing. We do have a quorum at this point. Do I have a motion to approve the agenda that I hope everyone got to take a look at?

I move to approve. Second.

Cool. All in favor?

Aye.

Aye. Wonderful. There we go. I don't I I did not send out we we had the option of trying to approve April's minutes being that it already happened before, but I did not get around to sending that out. So I was gonna do it at the May meeting, but now we're just learning that we don't have a May meeting. So, unfortunately, the the April minutes will have to be approved in June. I don't see anyone from the public on this meeting, so I don't yep. Seven and seven. There we go. So we don't have any public comment.

Okay. So we'll hop right into the business of the day. Going through the four applicants that we have. So, yes, I I missed the meeting where we went through this. I know this is something that you guys have already done. So do we wanna just discuss each applicant individually, or what's the best procedure to do on this, Tom? I I must admit, I think this is my first time, or I just don't remember the process from last year on how to go about doing this properly.

Well, I think that that's sort of the whole catch here is that all the boards were doing it a little bit differently, and so the town has asked us to do it the same. So I think and and they had no problem with the way we did ours for what it's worth. But Okay. So I think what they would like us to do is provide some time to discuss the applicants. If people feel like we need that, we definitely did that at the prior meeting.

But if anyone would like time to do that, they'd like us to do that. And then they'd like us each one of you guys to read off your scores to me, and I will tally them up over here. And then once you guys have read off your scores to me, I'll take a brief minute and do some quick math. Once I have the math done, I will tell you guys the way the rank from your numbers came out, and then there would be time to discuss it again. And if y'all based on the way the numbers come out, if you're not comfortable with that and you'd like to discuss it and do it a second time, we can do that.

And then, once you guys are comfortable with basically, we're just ranking them. Right? The top two would be the ones that fill the positions. Then once you guys have that, I'll provide it all to Michelle, either tonight or tomorrow morning, and we'll be right back where we were at the last meeting.

So we're just gonna

It's two reasons.

Three positions, I thought.

Because we have Nathan's that is open, and then Patty and myself expire here in the next month.

You are correct, Sai. There's four applicants, and the top three would get, rec recommended to the board for their approval. Does that does that sound right to everybody? Anybody think I'm off at all? Mhmm. Okay. I am struggling

to find the applicants. I would share my screen and pull one, each one up as it goes, but I'm failing to find

It's in the meeting agenda. So the the on the meeting agenda, there's a link to each one of them.

Oh, brilliant. I see that right there. Man, someone was steps ahead of me. Cool. Alright. Then I am going to share my screen here. K. Can everybody see that?

It's coming up.

Cool. Yep. Yes.

So this first person is Cameron Hanlon.

And so it looks like we're going down to the questions and just ranking what you know, how we feel their responses on each one of those. Like, that first question right there, where are you interested in serving?

Yeah. Yeah. I mean, this is strikes me as someone that cares about the community. They do have prior board experience, which I think is great. But, ultimately, I think we all know that it's more just like enthusiasm that that's really important, but we'll never discredit prior experience.

Yeah. And they I like that they planted trees. They understand the local industry. They know the tree farm and things like that. So, yeah, this strikes me as a great person. Does anyone else have any comments they wanna make on Cameron?

So, like, for question one, what would we put? Is it is it a strong response, an exceptional response, or just an adequate response?

You you get to decide.

Okay.

Yeah. I think the intent is for everybody to fill out those forms Mhmm. Okay. With their own opinion. Although right now, if anyone wanted to discuss any of that, you could. Mhmm. But just fill it out with with your own opinion, and then I will combine everybody's numbers and let you know how they spit out.

Yeah. I think I mean, I I don't know if everybody I know that the majority of us looked at these candidates before. So I do feel like you know, I I mean, we know I I I remember the, you know, the four the four people including, you know, Jason and Patty. So I feel like in there's, like, a I feel like we should look at, at least as a group, each one to create the context of each individual answer because I don't think that, like because my my my sort of read on this the scoring sheet is we could you know, every answer we could think is a good answer, and then everybody would get a you know, we would all maybe decide, oh, everybody gets a five, and then that doesn't really get us anywhere.

Yeah. No. No. I I didn't base my I didn't base mine off of that. I kinda gave them true responses.

Yeah. So I guess I just want I'm thinking about, like, do we wanna wanna look at each individual candidate and then discuss them collectively, or do we wanna look at the merits of each individual candidate and then

I think we can look at the merits of like, I'll pull up each applicant. Maybe we all just kinda fill out our numbers as we're discussing it and then just, you know, get those to Tom at the end, let him tally it up. And then that, I assume, will speak and probably work its way out to a similar way that happened before. Perfect. So, no, I've got my numbers written down for Cameron right now. Mhmm.

Same.

Does anybody else have any any feedback on Cameron, or do we want to jump to our next one?

Let's jump to the next one. Jason Schimmel.

Who is Is it Schimmel? Is that how Schimmel?

Schimmel. Okay.

Oh, Schimmel. Did do you think does he go by does he go by Michael, do you think?

Maybe. He's one of those.

Yep. Yeah. That's tough. This is

the one

where you guys gotta give me your numbers out loud. I need this feedback person.

Aside from the occasional, like, typo, I I gave you pretty good numbers. Yes.

I I a spell check is usually my best friend. I I'm definitely not known for my writing prowesses. I'm I'm comfortable with that. So,

yeah, I feel comfortable with my numbers. I don't know that we need to discuss this guy.

Yeah. I feel I feel pretty good about mine.

Okay. We will hop on to the the only other unknown, Liana Walsh. Gosh. Embedding these applications right into the agenda was brilliant. It makes life very easy.

Yeah.

So here here is a question for what it's worth. How how do you spell Leanne?

Not confusing at all. There's Leanna

and Leanne.

That's two those are two that's two different letters. You're you're totally fine.

That's right.

Vastly different. Hey, guys. I'm so sorry I'm late, but I'm here.

Yay. Will try to catch up.

Are just Claudia, to catch you up real quick. We are just running through the four applicants. I know you were part of this process initially, so you're probably already familiar. We're just gonna do a brief discussion, and then we do did you see that scoring sheet that that Michelle had sent out?

I did not see it. I'm so sorry.

It's it's okay. It's super simple. Basically, these four questions you're seeing right here, we just give them each question gets a one through five response, five being the best, one being the worst. And then at the end of this, we are going to give Tom the numbers, the scoring that we each did. Okay. They'll tally that up, and that will ultimately dictate who who gets to be presented to the the the council to actually be accepted onto the board. So Okay. We did

I'm looking at it, and I I will fill it out. I think I already picked my my top two. Yeah. And we're top three.

Yeah. It's three. Exactly. So three of the four will get in.

And then Michelle said we send them to the town clerk. We send them, and then did she get them to Tom then? Is that how that works?

So I'll I'll collect them tonight. We'll read through each one. You guys will say your numbers out loud to me. I'll tally them up and let you know right then and there how the order goes. You guys will have an opportunity to decide if you like the order or if you wanna go back and discuss it again and revote.

Okay.

If you guys are comfortable, then we'll say that's good. I will give that information to Michelle tomorrow, but she also would like you guys to take a picture of your scorecard and email it to her to town clerk as well. So we'll just kinda have double records. We'll have a picture of your actual score sheet, but I'll actually give you guys the numbers tonight as well.

K. Brilliant.

Great.

So we're on the Louisiana Walsh. Yeah.

Yeah. She instantly stands out to me because, being part of the Colorado Tree Coalition Yeah. That is who Amanda was is part of still. That's the poster contest people. So this is someone that's deeply fam not that I can't say deeply necessarily, but familiar with tree outreach into communities because that's a big part of what they do down there, and that's obviously, you know, one of the major reasons we are who we are. So, yeah, she instantly stands out.

For sure. Mhmm. She'd be an asset.

I agree. Yeah.

I got my rankings.

Perfect. Mhmm. Anybody else have any comments before we hop on to Patty's?

Nope. Alright. And I've got mine for her too.

Yeah. I like that she just did NA for I think that sort of speaks to the fact that she's kinda like, you guys all know me, and you know what she's done on this board, and we know that she's been a very valuable member for far longer than I've been on the board. Mhmm.

I think of Patty as a responsible adult. She keeps us in line. Yeah.

She does. Yeah.

She's a keeper.

Without a doubt.

Mhmm.

Okay. Any other comments on Patty? No. Alright. I'm gonna stop sharing my screen now. Here we go. And then, Tom, do we just go one by one and give you our numbers? Oh, you're on mute,

Tom. Unmuted.

Thank you. I've got a series of spreadsheets open with all of your names on it and then, the score sheets. So let's let's see. Can we do it this way? Could I just start with one person, And I'll have you give me the scores for question one, two, three, and four. For the first applicant, we'll go through one person, one of you guys or girls with all of your numbers, and then we'll go on to the next person. Sound good?

Great.

K. Let's start with Jason. Jason, Cameron, Hanlon, question one.

A three. Question two. Four.

Question two is four? Yes. K. Question three. Four again. Question four. Three. K. Well, hold on a second. Whomever built this spreadsheet put in conditional formatting, so that's not helpful. Let me let fix the spreadsheet.

And nothing is more interesting than fixing a spreadsheet on a call.

I'm putting in scores. I'm putting in I'm putting well, I'm not too bad with it, but I'm putting in, I'm putting in numbers, and I'm getting back dates. That's not what

that's not what I want.

Oh, I know. I trying to I was trying to do that.

It's because it's because of the, it's because of the slash.

The slash.

It's it's the slash there. Alright. So May '5. It thinks it's a date. Yeah.

Remind me again, Jason, just the the four numbers in order.

03/04/1943.

K. Then Jason Schimmel, you are supposed to vote on yourself. Question one.

I abstained on that one because I feel awkward voting for myself. Do I need to give numbers, though? Yes. Let's Let's do fives. Let oh, okay. We'll do fives down the board because that man's answers were exceptional.

Sounds good.

Yes. And

then for Patty, Jason?

I did 4554.

K. For Liana, Jason?

I did fives right down the board on that one.

Okay. Now let's go to Claudia. One second. Let me fix the formatting. It is fixed. Alright. Claudia for Cameron, question one.

Hope you're muted.

Sorry. I am at the park at a baseball game. So it's a 3.

3. Alright. I've got it. Question two.

3.

Question three.

4.

Question four. 3. Alright. Now we're on to Jason Schimmel. Question one.

Five all across and he knows it. Mhmm.

Patty, question one.

Three. Question two.

5.

Question three?

3.

Question four?

4.

Got it. Leanna, question one?

Five.

Question two.

5.

Question three.

5 across the board for her.

Excellent. Thank you. Alright. Now on to Arlene, not Liana.

It's not confusing or anything.

Well, no. Right before this when I was doing some things, I was like, man, we gotta start spelling Leanne's name right. And then I was like but I see my mistake now.

I need to I need to get in, like, Google's pronunciation and put in her name and see what it spits out.

Maggie. Curious. Cameron question one.

Three.

Cameron question two.

Four.

Three.

Three.

Question four.

Three.

Thank you. Jason Schimmel, question one.

All fives.

Thank you.

Patty O'Donnell, question one.

Four.

Question two. Four. Question three. Five. Question four.

Five.

Leanna Walsh, question one.

Five. Question two.

Five.

Question three. Four. Question four.

Four.

Thank you. Alright. Amy, you're up next.

I'm up.

Cameron, question one.

For I'll just give them all to you. 3443.

Excellent. I heard 3443.

Yes.

Jason Schimmel.

Fives across the board.

I heard 4. Patty O'Donnell, question one.

Fours across the board.

Fours across the board. Thank you. Leanna Walsh.

5554.

5554. Got it. Alright. Patty is not here. Nathan? Nope. No. Nathan Taylor.

Yep. Taylor. Yep.

Alrighty. You let me

know when you're ready.

Cameron, question one.

3.

3. Question two. 4. 4. Question 3. 3. 3. Question 4. 3. 3. Thank you. So I got 3433. Jason Schimmel, question one.

Fives.

Five down the five? K. Four fives.

Patty O'Donnell. Question one, Patty O'Donnell.

4. 4444. Leanna Walsh. 5. Got it.

5.

Got it. 44.

And then a 5.

That's 5545. Got it. Alright. 545. K. And then I don't think we take it from Brian and Emily. Is that everybody else's understanding? Mhmm.

Okay. Let me do some quick stuff here.

Jason, I almost docked you points for length of answers, but I decided that that was a a symptom of, exuberance, and I decided it was very nice.

It it felt a little funny because it's like, you know, applying for the job you already have, but I completely understand it. And, you know, the standpoint of it's it's a government board, and this is how it has to work.

Jobs usually pay you money, Jason. Yeah.

So

Well, I better not get asked to reapply for a job at any point.

Gotta defend your position. You know?

There are some there are some benefits, but no job.

I think there's some good oh, shocks. Come on. Why did that happen?

Okay. I've got everybody's sheet. Oh, one more to do. Okay. I've got everybody's sheets tabulated.

Now let me do some quick other math. Your guys' scores were pretty close to each other. Couple more.

Okay.

Alright. Your first candidate had a score of 67. Your second candidate has a score of 100.

Wait. What?

So the first one, Cameron, I added up everybody's scores, and all people's scores combined come up to 67.

Got it. I thought you're saying the number one

The number one.

Yeah. Sorry. Go back.

The sec the sec the second one I tabulated was the candidate Jason Chamel, and everybody had a 20, so that equals 100. I'm doing the third candidate right now, which I believe was Patty O'Donnell.

Double

checking my math. Your third candidate, Patty O'Donnell, had a score of 83. Let me run the numbers for your final candidate. Well, that's easy. That's minus four, so that is 96.

Your fourth candidate had a 96. So based on all your individual scores, it appears as though Jason Schimmel has a 100, so he would be our first recommendation, your first recommendation. It appears based on the numbers that your second recommendation, the second highest score would be Liana Walsh with a 96. And then your third candidate would be Patty O'Donnell with an 83, and your fourth candidate to suggest to the board, your fourth choice would be Cameron with a 67. Does that sound correct to everybody?

Looks great.

Sounds great.

Yep. I believe that's exactly how it came out last time. That is exactly as

it came out last time. Would anyone like to discuss it?

Nope.

Alright. Well, if you all could please take a picture of your scorecard, make sure your name is on it, take a picture of it, and then email it to the town clerk. They'll put that on the official record, and somebody in a hundred years will bring it to a two hundred year celebration or something. Great. And, I think we're all good. I will give all these numbers and the spreadsheets I used to the town clerk as well tomorrow.

Certainly.

Alright. Jason, is there anything else on the agenda tonight? I think we we have to stick to agenda items, and I'm guessing that there's nothing else on the agenda.

No. I had nothing else on the agenda for tonight. No.

Okay. Well, the question

Of course.

Before we adjourn, I heard mention, just so that I get it right in the meeting minutes, that there is not a May meeting?

Correct. Thank you. Yep. Due to the fact that a lot of the boards are are gonna be, appointing people later than we had anticipated because of this snafu, a lot of boards won't have a quorum for May. And so the town just decided to do away with the May meetings for everybody. And I figured that it probably works out for us because we're just finishing up our big event of the year, and we can all take a nice break and then come back in June and kinda do a Arbor Day debrief and stuff like that.

Right. Perfect.

Cool.

Alright, Jason. It's a.

Got it. Alright. It is 705 again on April 22, and our special tree advisory board meeting is adjourned. Thank you, everybody.