City Council - Regular Meeting

All right. And we're up. Hey folks, first of all, welcome. Thank you to Zenaia City Council meeting. Today is Thursday, February 12th. We are so glad to have everyone in attendance tonight. We are going to start our meeting. Um before we start our meeting, we're going to start off with the invocation and then um I'll lead us in the pledge of allegiance. So, if you could please rise for the invocation led by our vice president, James Crawford.

Amen. Amen. Lord, what an opportunity. What a what a season that we're in. What a place and a placeholder you've placed us in. We're here for such a time as this. You are the difference maker. You've sent your representation. You've placed a marvelous and mighty people together. And I thank you, Lord, for our city. I thank you, Lord, for the community. I thank you, Lord, for the for the for the thoughts you have and the great plans you have for such a time as this. I thank you, Lord, for the amazing work that you're doing in the hearts of everyone that's here today and how they're in walking in love and respect and appreciation for the greatness of who you are and what you're able to do for them.

Thank you, Lord, in advance for your mercy, grace, and truth. And that your kingdom is come and your will is being done in Zena even as it is in heaven. Amen. Amen. Amen. Very good. If you could face the flag to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all.

All right. Thank you. Thank you, Vice President Crawford, for leading us in that invocation. At this time, I'm going to call our meeting to order. And again, welcome everyone that's in attendance tonight. At this time, we are going to get a roll call from our city clerk for attendance, please. Vice President Crawford, here. Councilwoman Sice here. Councilwoman Huffman here. Councilman Rubio here. Mayor Reynolds here. President Smith here. Next on our agenda is just the approval of minutes. This is from our regular meeting on January 22nd. The minutes are before us. I'll entertain a motion to accept the minutes as written. I move to accept.

Thank you. Moved by Mayor Reynolds, seconded by Vice President Crawford. Is there any additions or corrections? All right, seeing none, we'll go ahead and get a roll call to accept the minutes. Vice President Crawford, hi. Councilwoman Sice, hi. Councilwoman Huffman, hi. Councilman Rubio, I. Mayor Reynolds, hi. President Smith, abstain. Motion carries. All right. Next in our meeting is opportunity for a special presentation. And I believe that's what most of you are here for tonight. So, thank you again. I'm going to turn the floor over to uh Mayor Ethan Reynolds, who's going to um uh take over for a short period of time to be able to grab.

Okay. All right, everyone. Thank you so much for coming out here tonight. I thought it'd be a great thing to maybe start a new tradition for all of our former mayors. So, I I decided with the council president and some of the council members, we decided that we'd do keys to the cities to our former mayors who have served this city well. So, the first one is to Mayor Bis, we'll give her the keys. So, mayor Bis, come on up. WE'LL keep you right here,

folks. I've had the honor uh for eight years to sit with Marca as our mayor. She came over 2010. Is that right? For eight years. Um she passionately served Zena so busy as a mayor. I don't know how she finds the time to do all that. And I know right now you're helping with the schools. Uh she's principal again. So just blessing came in and the children at Cox Elementary to fill in. And what an honor it is to have served with you uh all those years. So thank you so much. On behalf of the city of Zenia, I would like to present you with this um goldplated folks. But no, we want to give uh honor Marsha with this key to the city and again thank her for her service. I would just like to add I did not get to serve with Mayor Bis. However, I got to do something really important which was be part of the community choir for the last 3 years. And

the best thing about her is not only does she love our town, but she loves our people passionately and she serves us well. And I cannot think of a better person to give the key to the city to. AMEN.

Oh yeah. I just want to thank everyone. I'm It's a surprise every time when I see this number of people show up. And so I'm I have my church family represented. I have my friends represented, my school friends represented, and of course my family and um family. And then most of all, I always thank God for how he uses me. and I ask that he continue to use me in any way that he sees fit.

U my pastor is here who lives in Columbus and stayed here for this occasion. So I appreciate you being here as well. My retired school friends are here. But um I just I'm I'm just grateful and thankful. And in my second life as a subprincipal, I'm enjoying that as well. It won't be for much longer. And Bruno is still alive and well. Yeah. At 13 years old. So, my thanks to all of you who came out this evening. It means the world to me. And of course, I have to say uh this is in memory of my mother

and of course my sister. Two most special people in the world. And so I know they're smiling down.

This is from Cox Elementary. Wow. This is from Cox Elementary School where she is our subprincipal. And Marca hired me to be a teacher 36 years ago. Still kicking. WILL Mayor Sarah Maze come up?

Sorry, Commissioner Sarah. So, I did get the privilege to serve with Sarah, although for just a year. Uh, when I first moved to town, uh, I had coffee with her and I was like, "Hey, I want to get involved." D and we had this great meeting and she's been so so dear to me and has been a friend and someone I count on for advice and I could not pick again these three next people have been really important to me and Sarah's been a wonderful mayor, a wonderful friend. So I would like to give you your key to the city.

I have the privilege serving seven years. I was gone to council. Wow. Okay. It goes by so fast, I'll tell you. Um, but I met Sarah before she was, you know, a council member. I She came up and she said, "I'd like to serve the city and I said, "What about traffic commission?" Am I right? So, we put her on traffic commission cuz it was nobody wanted to do it. It's probably the easiest thing. I met Nobody wanted to talk about speed bumps,

right? Complain, right, about traffic. But no, Sarah served on that and after a couple years, she was like, "Hey, I think I'm ready to throw my uh name in the hat for for council. Do you think I'm ready?" And I was like, "Oh, you're born ready." So, thank you so much for all you do for not just Zen, but the county and uh that level of professionalism and faith that you exemplify in our community. I can't thank you enough. Yeah. What would you like to say?

Okay. you always are willing to speak, right? Uh I loved serving on council and as mayor and in fact walking in the door tonight and seeing Tracy, I said it feels like family. You walk in and it's comfortable. It's familiar. Um and I loved being here. I ran for mayor because I was so inspired by you, Mayor Bis. you led the way and I admired and respected you so much that I said to you when you're ready I want to fill your shoes because I loved what you did and so you you took me so many places introduced me to people and it was such a great opportunity to serve here. I loved being a part of the Zenia community. I love we practically live downtown. We loved walking downtown and meeting people. Um, this city was with me through some of the hardest times of my life. Uh, I remember the day after my dad died is the day we broke ground at the Hampton Inn.

And you spent time with me over that, losing my mom and my sister. And, uh, these were the people that were here for me. And so, not only was it a chance to serve the community that I love, that I'm raising my family in, it was a chance to be cared for by the community. And I deeply appreciated that. I loved having the opportunities. Uh just like Mayor Ursel, we love to pray with people and being mayor, people come up to you and talk to you and the amount of times that it gave me a chance to pray with somebody and to encourage them. I love serving with our DD and our fire. Uh I just said back in the back, I miss ride alongs. When are we going again? Just to see what's happening and what's happening in the community and how to pray for them. So thank you. It's pleasure to be here tonight and I'm very honored. Thank you, COUNCIL. Last but not least,

wait, wait, wait. Now, say something about John here, too. I know he couldn't be here with us tonight, but Okay. Okay. We did get We did give the key to Mayor Sar. So, right. Yeah. Too much detail. Um, Mayor Ursel, uh, I got to serve with him. Will and I have a a bit of a weird history with you. I ran against him the first time. Uh, and he beat me uh by 128 votes. Uh, but uh, but he was counting. Yeah, I was. I WAS BUT I DIDN'T WANT TO RECOUNT. I thought it was pretty good.

But, uh, we later on that after the election, it was like 2 weeks later, he calls me up and asked if I want to go camp out with him in some freezing cold weather uh, November 19th for a fundraiser for a fundraiser for Bridges of Hope. And I was like, "Sure, I would love to do that." So, we went out. It was maybe 22°.

I had my negative 100 sleeping bag that they say it works. It did not work well. Uh but we went actually to a homeless camp that had been abandoned and we spent the night so we could get get a feeling for what it's like to actually, you know, not have, you know, a place to stay and what what it's like to live there. So, it's excellent moment. It's like 3:30 in the morning. The fire is down. It's dead. There just hot coals and I step over Will's body to grab a log. And as I'm stepping back over Will, he wakes up and he's got his log in his hand right over my head. HE SAYS, "WHAT ARE YOU DOING? This is way back."

He wants your sleeping bag. I got to serve with Will for two years and it was a pleasure the whole time. So I want to give you a huge city and thank you for your service, MAN. AND I had the pleasure of serving a few at least five, six years. Yeah.

Yeah. I you come and go so often, but uh I really appreciate everything. There is no one more passionate than our for our community and then Pastor Hersel right here and all of you guys that are here tonight. We are such good friends to the city of Zenaia and its residents and the staff and the council that we cannot thank you guys enough for prayers and support because sometimes it's not easy to be up here and and make decisions that you're never going to make everybody happy, but you you do it for the good of the community. And again, um just being here tonight just lifts us all up. You guys, thank you so much. What would you anything else? I just want to say thanks fellow pastors and folks being here. John uh John is our pastor's pastor here for the guy when the rest of us pastors are in trouble in town. We go to get prayer from tell you. So John, thanks so much for being here tonight. And uh I remember uh I I had no plans to ever be on city council do the mayor thing. That was that was never and my my mom was really active and stuff. I said I never want to do this. And but we would come as pastors to pray before the council meetings. No, no, there there are not very many city councils that start their uh council meetings with prayer. And a matter of fact, here in the Troy County area, I could probably say maybe there's two that do that. So So these pastors were rotating through. And I thought, well, it's kind of rude to pray and then leave, so I'll stick around. It's like the boringest meeting I've ever been to. And I stayed around. I got done and Wes and Sarah come up afterwards and they go, hey, hey, there's going to be a seat open. Would you think about, you know, doing it? I said, "I don't know." I said, "When do I have to make decisions?" I go, "Four: tomorrow." So, so I went home and I decided to do it. And it has been a lot of fun. And I really had never had a plan to do the mayor thing either until Sarah won the goofy election. Had to be a commissioner. And so, one of us on council had to uh finish her final year and everybody else stepped back really

fast and I didn't step back fast enough. But it was it was good to do it to understand Marsha and Sarah uh what you guys did during that time. And I'll just tell you unless you done that, you really don't have an appreciation for it. But uh Sarah and Marsha and John before and think about John. I'll just say you know John uh got through the tornado uh that we had that really devastated uh you know the second worst tornado we had in the city during that time. And there's times mayors have to step up and do those kind of things, right? And Marcia, you had your hard times and Sarah, I know you had yours as well, too. And uh uh you know, the the mayor is really the face of the city. A lot of times people come uh there, I don't know if you guys know this, on on uh King Street, there's a family whose name is mayor, and they built a mansion. And all over the porch, they have engraved the word mayor, but it's a family name. Somebody said, "Well, are you moving into the mayor's house?" I said, "No, that belongs to the mayor family. We don't live there." Okay. So, I do want to let you know that Sarah Street get did get paid, but it happened after she was mayor. So, it had nothing to do with any votes.

All right. Well, anyway, thanks so much you guys and really excited for uh the city and great situation. It was it was it was a great opportunity to serve. So, thank you guys. BEAUTIFUL.

All right. So folks, while for the uh time we're going to just take a short recess, if you would like to come up and congratulate anybody, we'll give you a few minutes. I'd like us to get ready about start about 6:30. So if you want to stick around for the meeting, um you're welcome to do that. If you want to mingle shortly, if you was maybe go out in the lobby, um so we can get started at 6:30. I apologize. We started just a few minutes late today, but we got some really good news on our market uh district right here. And uh so we'll be having some press releases shortly on that over the next few weeks. So, thank you guys.

All right, I think you guys are ready. Perfect.

All right, that was fun. All right, so now we are going into audience comments. So, if anyone in the audience would care to come and address city council, we do ask that you come to the podium, give us your name, address, limit your comments to 3 minutes. All right, we're going to move on to old business. Our first item in old business is a tabled item. It is ordinance 2025-39 and we're going to remain that to be tabled. That is your uh income tax ordinance and that will remain table till after the primary end.

Very good. Thank you. Moving on to our next item is ordinance 2026-03. This is a public hearing tonight. This is amending section 102.07 B and3 of the Senior City Code regarding a provider mapping data. Um, so at this time I'm going to turn the floor over to our city manager to fill us in on this. I think the law director might be a little bit better prepared. If it's all right, sir, I will defer to her.

Okay, very good. Thank you. Um, we enacted in uh 2022, council enacted what we call right-of-way administration legislation. And what that legislation allows us to to do is administer the placement, reconstruction of public utilities in our rightways. Um, it's just a way for us to manage and know what's in our particular rideways within the city. One of the requirements of that program is that all utilities, public and private, have to register with the city and they are required to provide us mapping data. It doesn't have to be perfect mapping data. We just want to know are your pipes on the left side of the street or the right side of the street, but that helps us when we're doing construction projects, when we have other companies doing construction projects. Um it's just a way for us to manage those those rightaways. Since we enacted that legislation, state law has changed regarding mapping data and the security of that. Um, a lot of the utilities that were required to register with us had concerns about their mapping data being made public under um, Ohio's public records law. the there has been a change to that law and it specifically states that private utility mapping information that's submitted to the city as part of a a requirement. We require that utility to give that to us. That mapping data is not a public record. Um and we do not have to release it for 20 years. So this change that we're asking you to make is just to reflect that new uh restriction that's in state law. We think that'll give the utilities that do have to file to register with us that gives them a little extra layer of comfort um to know that we are going to follow that section of state law and I'd be happy to answer any questions.

Very good. Thank you. Any questions for Madam Law Director? All right. This time I'm going to open the public hearing on ordinance 2026-03. Ask anyone that care to come to the podium. Address city council. Uh give us your name, address for the record, permit your comments to the three minutes. You can speak either in favor or against this ordinance at this time. All right. Seeing we Yes, sir. Good evening, Mr. President, ladies and gentlemen, city council. Uh I rise from my seat to see. My name is Thomas Scrivens. I reside at 725 Lexon Avenue by the grace of God. Uh just one question on this uh proposed uh uh resolution ordinance. Uh what about the call to dig thing? Is that still in effect? And how does that work with regard to this new new uh new new legislation? Thank you, sir.

I I didn't hear the first part of it. Um oopsing. I can I can answer. Oopsing. Yeah, we uh this actually assists us with some of the uh the uh the oopsing process as we know it. Um so the the call to dig um this actually helps us understand where all of the utilities within our rightway are. So we are one of those entities that would provide uh the the markings as part of the oopsing process. So this actually enhances our ability to help double check to make sure that if any work is being done by any other provider public or private that we know where all the utilities in the rightway are. You would still need to call oops for this specific location but we at least could then say to oops look on the right side of the street. Sure.

Not the left. So all right. Very good. Good. Mr. Scribz, does that answer your question? Did you hear that? Okay. Very good. Thank you. Anyone else care to come uh speak either in favor or against ordinance 20263? All right. Seeing no one else come forward, I'm going to close the public hearing on this item. This was introduced by our mayor at our last meeting. Um would uh Mr. Mayor, would you care to move forward on this? Yes. I move to approve ordinance 20263. Thank you. Move for passage by the mayor. Do we have a second? Second. Seconded by Councilman Rubio. If there's no other further discussion, we'll go for a roll call, please. Vice President Crawford. Hi. Councilwoman Sice. Hi. Councilwoman Huffman. Hi. Councilman Rubio. Hi. Mayor Reynolds. Hi. President Smith. Hi.

Motion carries. Thank you. Our next item is also a public hearing. This is for ordinance 2026-4. This is amending section 422.12 of the city of Zenius traffic code regarding the use of electric bicycles on sidewalks. So, at this time, I am going to turn the floor to the right person, madame law director. And I was absent that last meeting, so thanks for excusing me at that. Um, but thank you. This was three weeks ago, too. We had an extra week in there. Yeah, that's a long time.

But, uh, thank you, madam law director. We'll go ahead and let you take care of that. Well, this ordinance, as we discussed at the last meeting, um traffic code, the state traffic code is considered a general law of the state and we have to follow what's in the state code, uh unless it's an area that the state code doesn't regulate or an area where the state law specifically gives us the right to enact our own legislation. There's currently in state law prohibition against riding electric bicycles with the motor engaged on sidewalks. The problem that we've seen, I think, in enforcement on this and for the public in understanding it is the way that the state law is worded. Most of the state traffic code are very direct prohibitions. Um, you shall not pass left or center. You shall stop at a stop sign. They're very direct prohibition. The way the state wrote this particular section, it says bicycles, if the motor is not engaged, may be written on the sidewalk. So, it's not that clear prohibition that we see in a lot of the rest of the traffic code. So, what this amendment does is just add that. It doesn't change the law. It's just making the law more clear. Bicycles and electric bicycles with the motor engaged may not be driven upon a sidewalk. If you want to drive it with the motor engaged, you're welcome to do that upon the street. That is legal under the state traffic code and our traffic code, but you may not ride on the sidewalk unless you're pedaling. Um, so the goal was just to try and clarify that a little bit. Makes it easier for our officers to write tickets if they see someone do that. And I think it makes it a little easier for the public to understand what they can and can't do. So that's the change uh that we are proposing with this ordinance.

Very good. Thank you. Questions for madam law director on this item. I have a question. Yes. Um regards to enforcing this. Would there be signs in in how do we let them? We had talked about um trying to do a press release getting some social media website and I think and I think the intent is to do that. Um we can have some discussion um

perhaps you know near bike trails and things like that certain high volume locations that we can look into that that's I think that's a fair question. Um part of the problem is you know how do you how do you put into narrative that's legible catch people's attention but yeah we can certainly we can certainly research to see what we can do. I'm looking ahead to the uh market district and I mean there's a lot of Right. And you don't want people walking through there. Yeah, absolutely. In fact, in fact, that would be a great location if we could tactfully find a way to to put signs, you know, uh and and sometimes the better approach is what is allowed versus what is not allowed, right? But yeah, that's actually a good idea, Councilman. That's something we can something we can certainly discuss. Thank you.

All right. Very good. Thanks, Councilman Rubio. Any questions over here? All right. If not, I'm going to go ahead and open the floor uh for our public hearing on ordinance 2026-04. Anyone in the audience care to come and either speak in favor or against this ordinance? You can do so at this time. Give us your name, address for the record. All right, no one's jumping up. All right, no one's speaking. Okay, great. So, we're going to close that public hearing on item ordinance 2026-04. This was introduced by Councilwoman Sice at our last meeting. Um, Councilwoman Sice, would you like to move for passage on this? Most definitely. Thank you. Move for passage by Councilwoman Sice. I'll seek a second.

Oh, second. Seconded by Councilwoman Huffman. There's no other discussion. We'll go ahead and get a roll call, please. Vice President Crawford. I. Councilwoman Sice. Hi. Councilwoman Huffman. Hi. Councilman Rubio. Hi. Mayor Reynolds. Hi. President Smith. Hi. Motion carries. Thank you. Moving into new business. Our first item tonight is just an introduction for ordinance 2026-05. This is enacting section 810.07 titled city sponsored community events of the city's business regulations and taxation code and amending table P8-2 or I'm sorry P8.2 of the city's fee schedule. So at this time I'll turn the floor over to Mr. Mayorman. It's me this time. Thank you.

Thank you sir. Uh the purpose of this proposed code change is to establish uh standards and authorities for the city uh to be able to manage uh vendors functions associated with uh city sponsored special events. Uh previously the city had contracted with a for-profit entity to oversee these functions on our behalf. However, after discussion with city council about the future of our u u uh city sponsored special events programming and and after some staff review uh we've determined that our approach to these functions uh should be amended and we felt that a change was necessary at this time. Uh this proposed new code section will provide a mechanism to offset city uh cost associated with the review, approval and management of these community event uh vendor permits uh and other city provided services for these events such as uh sanitation and police and fire and so forth. Um the ordinance uh also proposes an amendment to the city's fee schedule to add a vendor fee uh for participation in these city sponsored community events. Collectively, these updates would establish a vendor permit process for both food, drink as well as art and craft or retail vendors that would be authorized to participate in these uh city sponsored events. Um it would also authorize this uh myself to issue these permits and then establish a fee schedule for the two types of permits. And again, we've uh we've we've solicited what the sort of going rate um for these types of permits are in the region for for such events. So uh we're uh we are requesting this evening introduction of the legislation for full consideration. Uh and again, we're bringing this forward at this time so we can incorporate that into um our July event, which we are already well in the way of uh planning for this year. So with that, I yield back to you, sir.

Awesome. Thank you. Questions for Mr. Mayorman? Yeah. Uh I have to um Mr. President. Uh Mr. Mayorman, would one I'll start with one. Uh number one, if we were to do this, like have we ever required a fee prior when we hired out the company to run our show? Did they require a fee?

Yeah. So, what the way it worked before, we didn't actually pay the um the the the um the event coordinator uh we didn't pay them, but as part of the contract that we had with them, they were able to establish fees and they levied the fees and they took on the the management administration of all of those vendors. So, we were absolved of that responsibility. Um but um we had a little less control with it and um and the fees were still applied. So the fees that we would look at um that we would implement are consistent with what the these vendors were paying with the private enter the private coordinator previously. Same same price as far as I know. Yes. Okay. Thank you.

And I I just had a second question. Um so on that permitting process for our current vendors that are that are operational vendors, not vendors but commercial tenants on the street, do they have to permit for a permit as well?

Yeah. So um well for our events we we have a a mixture of uh activities in many cases that maybe the Y or AIA or churches um that they would sponsor they would not pay anything. Those are volunteer. We coordinate with them so that we're offering services to the public. What we're talking about here is a permit and a fee structure that would essentially be uh for any of the forprofit types of you know if it's a a food trailer or a beverage trailer. um if it's like uh a craft in some type of retail uh because we do try to have that element um it would you know have a fee for that because uh it helps to offset our cost and that's a very standard function that these vendors come to expect for the the types of events uh that we host that they go to other communities for as well.

Thank you. Followup question is for like food truck Friday. Have they ever had to pay a fee before when they show up at station? So the entity that coordinates that was the entity that we hire that we signed on with previously. Um so again, those food trucks are paying a fee. They're paying a fee to that uh coordinator who's administering it. Um we're continuing to allow that event this year. Um it's still going to be under that that private coordinator. Um so we didn't want to disrupt that because it's not really an event we want to take on, but at the same time, we think it brings value to the city. So um we'll allow that again for this year uh with the the I forget what they call it, the um first is it first?

No. Um what do they call it? Food truck rallies. Yeah, it's been a long day. Sorry. Okay. All right. And I have one. Yeah. Vice President Crawford, go ahead. Um, does this include the I call it the train station, caboose station that up there where the bike path is, any vendor opportunities as well. Is that

um theoretically it could. So if we hosted, you know, an event there, this would give my office the latitude to go through the same types of procedures. Uh principally we will use this for our red, white and blue block party and the fireworks festival this year. Um which is the only you know I think really the only event that we're doing this year after discussion with council last year. Uh but as since this is being memorialized in code as we would perhaps add special events as a one-off or a recurring event in the future be it downtown or at Zena station this would give us the ability to help coordinate those functions in the same manner. Okay. Thank you. All right. Very good. All right. There's no other questions. I'll seek a member council to introduce. Anyone care to do that? I'll do it.

Thank you. Introduced by Councilman Rubio. Our next item is resolution 2026006. This is author authorizing the execution of an intergovernmental agreement for the business first program for a 5-year term. So, we'll turn the floor back over to Mr. Mayorman.

Thank you, sir. Uh since 2007, the city of Zenaia has participated in the business first greater Dayton region business retention program. Uh the program is designed to assist participating jurisdictions to work collaboratively to connect with wealthgenerating companies who are already present uh in participating communities to determine means to support uh the success and growth of those businesses. Uh this nationally recognized program provides the city with access to more than 100 resource and service uh partners um who can provide a range of of timely responses and services to our businesses uh when they have needs that that might be customized for particular types of of of growth ventures. Um everything from databasing services to um uh workforce training functions, a whole host of different types of activities. Um the program also establishes clear protocols for participating jurisdictions to follow uh when dealing with the expansion or relocation of business from one community to another. Um essentially what must happen is for participating communities so we're not poaching businesses from each other. There's a process of notification and coordination where we try to accommodate businesses where they are before they you know there's an endorsement to relocate. Um and this is a a program that's benefited us certainly in that uh respect in the past. Uh the um um cost for participating in the program is $1,500 per year. Uh which we feel is a minor cost given the range of assistive services that are provided to our business community. Um and again, those liable services are detailed in your agenda report. So we are respectfully recommending this evening approval of resolution 2026 uh- 006 to authorize an agreement for a 5-year period uh that we might continue to participate in this program.

All right. Thank you. Any questions? All right. I think you explained that pretty well. All right. This time I'll take a motion to approve the agreement for business first program. So moved. Thank you. Moved by Councilwoman Sice. Do we have a second? Second. Seconded by Vice President. Any other discussion? All right. We'll seek a roll call, please. Vice President Crawford. Hi. Councilwoman Sice. Hi. Councilwoman Hoffman. Hi. Counciloman Rubio. Hi. Mayor Reynolds. Hi. President Smith. Hi. Motion carries.

Thank you. Next on the agenda is resolution 2026 007. This is authorizing the execution of a uh LPA agreement with ODOT for the South Pat Street Bridge replacement project. So we'll turn this over to um Mr. Marman. Are you calling up Mr. Burger? I'll take care of it. All right. Thank you.

Just he'll be here if there's any questions. Um annually the city uh participates uh or facilitates a bridge inspection program uh for all city bridges through um an effort uh provided by the Ohio Department of Transportation. In 2024, ODOT notified staff that the South Patent Street Bridge uh which uh serves the as the main access point for the Zena Industrial Park uh should be considered for replacement within a 5-year period due to evidence of deteriorating concrete. Uh and this is on both uh the abutments as well as beams um on the structural portions of that bridge. Uh in response to this, staff commissioned a structural assessment from an engineer resulting in a report that estimated uh cost for a necessary bridge restoration project um to range from $2.5 to $3 million. This past summer, the engineering division successfully submitted a grant to uh ODOT for the South Patent Bridge Street replacement project under ODOT's municipal bridge replacement program. Uh this uh uh revised estimate for construction uh was $2,622,797.90. Uh while ODOT's uh municipal bridge replacement program typically covers 80% with a 20% local match, uh ODOT has additionally allocated toll revenue credit funds to cover an extra 15% of the total construction cost. As a result, the bridge constru construction cost will be split 95% uh covered by ODOT and 5% by our local share. Costwise, this corresponds to $2.49 million in change, again covered by the state. Locally, our share then would be $131,139.90. Uh the city will also be responsible for uh the engineering design, rightway acquisition, and inspection services at our local expense. Um the city's anticipated total contribution with that in mind is $784,735.90. Um again, this includes $470,000 allocated in our uh 2026 budget for

engineering design and rightway acquisition. Uh the remaining 314,000 in changes reserved for construction and inspection services in 2029. Uh so all that being said, as part of uh any ODOT funded project, execution of a local project, agency or LPA agreement is a standard requirement. This evening uh we are presenting resolution 2026-007 uh seeking uh your authorization to execute this agreement and thereby initiating us to start on the project of uh getting this bridge restoration complete.

All right. Thank you very much. Questions for Mr. Mayorman? All right. I don't see any. All right. So, um in this limited uh arrangement here that we have, um is there is there any fallback provision if this comes over budget?

If bids come in later, we've we've seen that in the past. I I think we're responsible for the local. Yeah. Um so, if the bid comes back higher than estimated, we're responsible. We have seen in the past that there are sometimes uh funds from the program that are available as other projects perhaps perhaps came in under budget and they might make them more available but I think council should expect that if if when this is finally bid if it comes back higher than these estimates that would be on us ODOT tends to estimate their probably and do you think us being the new ODOT district it would be helpful for if

absolutely in fact I had that on my agenda to mention tonight so I'll just jump on it now since the mayor mentioned it um there is an announcement and we've launched long been desiring this. Uh so Zenaia, Green County is in ODOT district 8, uh which generally is the Cincinnati area up to Green County. Um the problem with that is that we're not really part of the Cincinnati region. We're part of the Dayton region and the major highways uh that run through Green County connect um more systematically to Montgomery County and areas west of us which are actually in ODOT District 7. So, for the last couple years, there have been some lobbying efforts by a lot of the local communities, uh the local county engineers, and uh ODOT, to their credit, um has taken a look at this, and they've announced here very recently, um that they're intending to move forward with, um uh changes to several of the districts, uh including moving Green County from District 8 to District 7. Uh we feel that's really, really good news. We really like the not that we don't like the folks in District 8, but we just have, I think, closer relationships with the folks at District 7 and it just pairs better because so many of our systems connect uh to Montgomery County in those communities. So, yeah, Mayor, I think it's a great point. Uh just uh talked with the staff about that this week. Chris, if you have something else you want to

Good to work with, Bud O'Brien.

Yeah, just a quick question uh to the president there. Uh not question, statement. Um good question. when we uh did the grant application because the construction wouldn't be till 2029, we automatically put an escalator in there because of the anticipated prices coming in. But uh but yes, the district 7 will definitely help us right there. I when I worked in another city, I was in district 7. They're up in Sydney versus Lebanon, District 8. So like the city manager was saying, it it it only made sense why Green County should be in District 7 in the first place. Thank you, Mr. Burger. All right. Any other questions for Mr. Mayorman at this time? If not, I'll see your

So, so on a basic level, the distance the difference between eight and seven is um other than to

Yeah, it's it's essentially um from a funding standpoint, all of the same programs that we would apply to today are still available to us. Um it's just the the folks that we would coordinate with uh as we would make application for projects. Um the folks that we would coordinate for regional projects would be a different set of of individuals. But again, it makes sense. So if you think about um again, these aren't roads in our jurisdiction, but um right, you know, uh I7 runs through northern Green County, right? Um so the the the balance of I7 from Green County to the state line is all in district 7, but that one portion is in district 8. I675, you've got a portion in Green County and the balance is in Montgomery County, but you have two different districts for those major roadways. Um, so again, it it makes sense logistically and practically or systematically for a lot of these roadways. And again, I think from the city of Zenius's perspective and probably most of the Green County jurisdictions, um, it's just more cohesive because we operate for most things out of the Dayton region, for example, with the the Dayton Development Coalition. We don't really operate with such functions with the the Cincinnati metro area. So, this just makes a lot more sense. The the the District 8 area right now, I've got it here, but I got to put my glasses back on. Um, District 8 right now is um Butler, Hamilton, Claremont, Warren, um, Clinton County, and Prebble County. So, it's it's all souths southwest. Um, where, you know, where district 7 obviously is much more der to us in in uh in the in the Dayton metro area.

Prel was moved over into our district. Correct. Yep. Very nice. Thank you. Sure. All right. Very good. If there's no other questions, we'll go ahead and seek a motion for approval of this agreement. Mr. President, I move to adopt resolution 2026007. Thank you. Moved by the mayor, seconded by Vice President. All right. Roll call, please. Vice President Crawford. Hi. Councilwoman Sice. Hi. Councilwoman Huffman. Hi. Councilman Rubio. Hi. Mayor Reynolds. Hi. President Smith. Hi. Motion.

Thanks. Next on the agenda is resolution 2026-008. This is authorizing the execution of an income tax rebate agreement with Aervironment Incorporated. And we'll turn this back over to Mr. Marman.

Uh I want to highlight for council that we've had uh some previous discussion on this item in the next agenda item. So this should be no surprise to you. Uh but some uh description for public purposes. um as an enticement to locate in Zenaia. Uh the city maintains an income tax rebate incentive program which if authorized by the city allows an eligible company a rebate of 1% of their payroll tax for up to a 5-year term. The final amount of any approved individual rebate will depend on the actual amount of city withholding. As previously discussed with you, uh staff recommends council take action through a resolution this evening to offer such an incentive opportunity to Aervon Incorporated. This is an aerospace research, development and manufacturing company. The firm is considering leasing space at 103 Belbrook Avenue. Um, this would be for biio manufacturing and light advanced light manufacturing operations. Uh, the company would create 200 new jobs with an annual payroll exceeding $19 million. Uh, total investment of that project would exceed uh 15 or excuse me, $14 million in their capex. Uh if approved and the project moves forward, the state city will still receive the balance of the income tax credit over this term uh which is the remaining 1.25% of our withholding tax. Um as part of the agreement, the company is required to maintain employment in the city for at least 10 years and there is a clawback provision in the uh in the agreement that if the business fails to do so, we can claw back um that rebate so the city's uh investment is protected. uh as uh staff believes that the proposed agreement will help provide the company with the funds for necessary talent attraction and will allow it to expand while continuing to grow the employment income tax base in the city. Uh we have uh requested some further financial details on the company's 5-year payroll projections uh to complete the company's application for the rebate. So this evening we're requesting authorization to ex uh excuse me to execute the agreement conditioned on um the receipt of that information so we can finalize uh that application. uh this is a really good business for our

community. This is that advanced uh right pat related type of business uh that we've been working very very hard to court. So we are excited to see that uh Zen is a finalist for this project. Very good. Thank you. One thing. Yeah. Uh should I say department of development? Ohio Department of Development not development services. That department doesn't exist anymore. Yes, you are correct. That should be the correct. It's our department. Yeah. And how? Developmental services. Okay. Not the Ohio Department. Oh yeah. Okay. Just making sure. Okay. Sorry. I didn't understand. Department of Fantastic. All right. Thank you. Any other questions for Mr. Mayorman? I have one. Yes, sir. Okay. So, you just said finalist. How sure is this?

Um, I never say never until I see it signed on the dotted line, but I think it's fair to say we feel quite confident about this one. Um, and this is one of those pieces that I think will help put it over the top. Nice. Yeah, I agree. This is excellent. uh tool that we can use uh as an incentive. Um we're just seeing exponential growth in our city. This is just going to add to it. These these people are not only going to work here, but they're going to have to live here to work here. So come to Zena. Yeah. Love that. Yeah. These are highpaying um highskilled jobs. We're talking engineer level, programmer level. Um really really good job base.

Very good. All right. Any other questions? If not, we'll go ahead and I'll seek a motion to approve the uh execution of this rebate agreement. Mr. President, I move to adopt resolution 2026008. Thank you. Moved by the mayor. Do we have a second? Second. Seconded by Councilwoman Sice. There's no further questions or comments. We'll go ahead and get a roll call. Vice President Crawford. Hi. Councilwoman Sice. Hi. Councilman Huffman. Hi. Councilman Rubio. Hi. Mayor Reynolds. Hi. President Smith. Hi. Motion carry.

Thank you. Next on the agenda is resolution 2026 009. This is authorizing the execution of an income tax rebate agreement with Amcon distributing distribution company. Mr. Mayorman.

Thank you sir. Uh, similar to your last agenda item, um, and also has been, uh, which has been discussed with council, uh, our staff is recommending consideration of a resolution to offer an income tax rebate incentive for ANC Amcon Distributing Company, which is, uh, geographically speaking, the nation's third largest convenience store distributor and the sixth largest by sales. The company is considering the purchase of 635 Belrook Avenue for their next location to service various convenience stores uh, within our region. The company would create 17 new jobs with an annual payroll exceeding 750,000. Um would bring some stability to a bu building in our along one of our industrial corridors that has a history a long history in fact of of a lot of turnover. Uh total investment in the project would exceed $39 million here. Again, the actual amount of the rebate will depend on the final amount of city income tax withholding. Uh the company's estimated that their total payroll tax would be approximately $751,320. So, we're recommending consideration of um resolution 2026-009 uh to authorize this incentive. I would point out uh with this one um this is obviously a very different type of business and also a very different type of job. But uh as we discussed with council the the these two incentive opportunities offer unique uh juosition. One case you have very high level highpaying highskilled defense related jobs. These jobs are are more entry level, right? They're more run-of-the-mill. But we want all the whole the whole gamut of types of of citizens in our community. We want folks that, you know, are just entering the workforce to have opportunities as well as inviting people to our community that have a high skill set. Um so, you know, we think it's a there should be some equal opportunity for both ends of that spectrum. And again, I would just acknowledge that we've had some really good discussion with council about the future of our income tax rebate program. And really, um we'll be spending some time um later this year in the summer into the fall uh really looking comprehensively at all of our incentive programs at our broader economic development approach. uh be bringing

some conversation back to council as we talk about how we perhaps make some modifications and changes um to to how we approach our incentives and and what's necessary. Uh Zena is changing. Uh we're growing. A lot's happening. Um in some cases, we have some opportunities to be a little more judicious. In other cases, we want to incentivize uh some of our local industries that continue to lag behind. But again, we think there's an opportunity here to uh to support this business as they would look to locate with some entry- level jobs.

Very good. I I think it's great because I I just had breakfast Saturday with um an owner of a business here in our town and they were talking about how there's some great new graduates from our schools in this area and um even like at the career center they're having students that are going to work. They go to school in the morning for academics and then leave and go and are being trained and getting these entrylevel jobs and it's it's excellent. And so they're becoming taxpayers. So it's fantastic. I love it. Thank you. All right. Great formula. Jobs. Jobs. Jobs. Right. Keeping young people in our community rather than just trying to find a way to get out of senior.

Yeah. All right. Very good. Who would like to um make a motion to approve this rebate agreement with Among? A motion. Thank you. Moved by Councilwoman Huffman. Seconded by the mayor. I think he beat you just by a second. All right. Did you get that? Okay. Very good. We'll go ahead and ask for a roll call, please. Vice President Crawford. Hi. Councilwoman Sice. Hi. Councilwoman Huffman. I. Councilman Rubio. I. Mayor Reynolds. Hi. President Smith. Hi. Motion carries.

Thank you. Next on the agenda is resolution 2026-010. This is authorizing the purchase of a of three marked SUVs from key Chrysler, Jeep Job, Jeep, Dodge, Ram Incorporated for the Zena Police Division's annual police vehicle replacement program. Mr. Mayorman, thank you, sir. In the capital portion of our 2026 budget, uh funds were dedicated for uh continuation of the Senior Police Division's annual vehicle replacement program for 2026, the division is planning to replace three cruisers. uh police division evaluated purchase options for three Dodge Durango pursuit vehicles from three sources. The Ohio Department of Administrative Services Cooperative Purchasing Program. Uh there um there was an individual p purchase price of $47,790 per vehicle. We also looked at the source wall service cooperative. Uh here we found an individual p purchase price of $49,264.88. Um and then received um a quote from Key Chrysler, which is our local Chrysler Dodge dealership. Uh here uh there was a purchase uh quote of 44,900 per vehicle. Uh given the the um the lower pricing from our local dealer, the city can purchase uh our cruisers uh from this uh local business under Ohio Reise Code section 4 9.48D and section 125.04C which allow the city to make a purchase from a third party instead of through a government cooperative purchasing program when that purchase can be made upon equivalent terms, conditions, and specifications. but at a lower price uh than the cooperative purchasing programs which of course is the case in this situation. Uh purchases made under these OC sections um are also exempt from competitive bidding because of the the cooperative purchasing nature of it. Um and obviously we want to keep as much business uh available to our local um dealership as possible. So uh we are respectfully requesting council approve this evening resolution 2026-010. Uh this would allow the police division

to move forward if there cruise a replacement purchase uh from this local retail partner and uh with your concurrence, we'll start on that right away. Thank you very much. Questions for Mr. Mayor? I'm excited to see the new Dodge Durango. That'll be nice new vehicle. It's kind of what the state's going to now. So that's it. So this a purchase

there for while we were leasing. Yeah, we've continued to look very closely for different types of ve vehicles, including public safety vehicles were appropriate at purchase versus lease options. We had a number of lease arrangements that were very, I think, financially valuable to the city over probably a 10-year period. Um, the the viability of those lease programs is really diminishing in part because of just the cost of vehicles and the lack of inventory. So, we still pursue that where it makes sense financially. Uh, but I I think you'll see in some of these categories when we crunch the numbers with finance, it just makes more sense to look at a purchase. All right. Thank you. All right. And thank you for chief stutes for um working on this. Yeah, I have a question.

Yes. Um and I didn't read the the contract, but um on these purchases, do they include the service warranty over the over the six year? All the standard drivetrain warranty and all those things are standard. Yeah. Um and it makes sense to point out, you know, we we get the what I would call raw vehicle and we have some um upfitting that has to be done for decaling, lights, radio, all of the equipment that we add. Uh we keep most of that business pretty local as well. Um but the ability to not only get these vehicles at a lower price, but to keep that business here is pretty valuable. But yeah, all those standard warranties and so forth um are are all effective as well. Thank you.

All right, great. There's no other questions. We'll go ahead and move for authorizing the purchase. Who would like to make that motion? I would. I'll second 2026- one 10-10. Very good. Moved by the vice president. Do we have a second? Second. Seconded by the mayor. No other discussion. We'll get a roll call on approval. Vice President Crawford. I. Councilwoman Sice. I. Councilwoman Huffman. Hi. Councilman Rubio. I. Mayor Reynolds. Hi. President Smith. Hi. Motion carries.

Thank you. Next on the agenda is resolution 2026 number 11. This is determining the determining the city owned property at 714 East Market Street is not needed for any municipal purchase and authorizing the city manager to use negotiations or or informal competition for the sale of said property. We'll go ahead and turn the floor over to Mr. Mayorman. I'm

tired of talking, so I'm going to keep this brief. Uh our staff is recommending approval of the resolution to declare the city u own property at 417 East Market Street. uh not needed for any municipal purpose and as you indicated, Mr. President, to authorize negotiations or informal competition uh to look for uh a potential sale for this property. Uh this is in accordance with city charter section 4.01G. Um the intent here is to return this property back to private productive use and to reduce the city's overhead that we have for any maintenance on the site. Um, if we are able to negotiate a sale price of the property, um, as is required by a charter, we would return to council with a recommendation for the sale, uh, seeking your approval. Um, so our hope is that we'll be able to come back in not too too distant future, be able to recommend a sale. But again, this evening, we need that first step, which would authorize us to move forward with, uh, looking at how we market it.

All right. Thank you very much. Questions for Mr. Mayorman? All right. We'll go ahead and seek a motion to approve the sale of cityowned property at 714 East Market Street. Who would like to make that motion? Second. Moved by the mayor. Seconded. Second. By Councilman Rubio. Right. Roll call, please. President Crawford. Hi. Councilwoman Siri. I. Councilwoman Huffman. I. Councilman Rubio. I. Mayor Reynolds. I. President Smith. I. Motion carries.

Thank you very much. Next on the agenda is just a procedural motion. This is for the appointments of council standing committee assignments and board and commission appointments for year 2026. Um keeping in mind there are um places in there where a council appointee will be assigned to various committees. Um is there any questions or comments on these? I tried to honor uh people's requests or or kept you on what you asked for. Um the issue we're having is we have so many committees and we can only have you can only serve on three that we're maxed out. So it it's really like a juggling pieces together to get everybody on the right amount without being overburdened on too many or not enough. So if um there's any changes or so forth um we can certainly make uh changes throughout the year. Is that right director if we need to?

Correct. All right. Very good. All right. So at this time um we do need to um determine an alternate for Miami Valley Regional Planning. And at this time I was told that um our city manager could serve as that alternate. Is that correct? Sure. Congratulations. All right. Congratulations. I'm spelling your name. You asked a question. R Y A N. Very good. All right. So, at this time, I'll go ahead and seek a uh motion to approve the standing committees. So, moved. Thank you. Move by the mayor. Do we have a second? I'll second it. Seconded by Councilwoman Sice. There's no other discussion. We'll get a roll call, please. Vice President Crawford.

Hi. Councilwoman Sice. Hi. Councilwoman Huffman. Hi. Councilman Rubio. Hi. Mayor Reynolds. Hi, Smith. Hi. Motion's here. So, just real quick before we go to appointed officials reports, can we do anything to improve the sound in the room cuz it's really difficult sometimes to hear the clerk. Yeah. Um I don't know. Yeah, let's look. I know we've had some uh uh former council member Scriven has often uh weighed in on some concerns with uh the audio in the audience. Part of the problem I know that we've had because we've discussed in this this in the past is finding a way that we can improve sound the sound delivery in the room without affecting the mics for the broadcast.

Um which is the problem that as we've explored this we found uh but we can certainly look at what options might be available might be available and come back maybe with some recommendations. Sure. as a as a lip reader myself, um it would be very helpful if there was some type of closed caption available that the audience would have. Zoom and Teams all offer that now. Live transcription. Yeah. And I I'm aware of some digital add-ons that potentially could be added. Um they're not 100% accurate, but they're pretty pretty cost effective. So, that's an interesting idea. We'll we'll talk with it and add that to the list. I will say it may be a while before we get to that. We've been struggling with our phone

transition project and it has not gone quite as we had planned, but um I'll talk with IT and we'll we'll add that to the list as a project to look at. All right. Very good. Sure. All right. We're going to move on to appointed officials reports. We'll start with um our finance director, Mr. Duke. I have nothing for you this evening, but I'd be happy to answer any questions you may have. Questions for Mr. Duke or any uh tax questions that you have for him. All right. I guess you're off the hook. Madam law director, what do you have for us? I have nothing further this evening except to wish you all a happy Valentine's Day. All right. Very good. Anyone have anything for Madam Law Director or legal questions um that you have for No, I'm just kidding. Thank you very much. Appreciate you. All right. And then Mr. Mayor, what do you have for us tonight?

Of course, I have a couple things. Sure.

Um first, I just want to remind council that we are still uh planning for March 7th retreat. Uh we'll be working with the council president to finalize an agenda here in the next week or so. Uh but please keep that marked in your calendar um to start pro approximately 8 8:30 in the morning probably running till about 3 in the afternoon. So uh again more details on that coming. Um and then second um just wanted to put out there I believe someone had asked on the council and I couldn't remember who who and we've gotten a couple of questions from the public. Um you may have seen some project works uh starting in right of way uh on uh Main Street on West Main Street. In fact today I think they were down by Church Street. um that is Centerpoint Energy doing some of their line restoration. And so every year they take throughout the you know their region they they they do uh localized uh replacement projects. A lot of their uh pipeline in the system is is pretty old. So this is to our our our benefit as a community. They're upgrading their infrastructure. Um the downside of this is the project this year um is starting down there on the uh near church street on Main Street, but they will be working their way downtown. Um so that means there will be some some work and you know some some maintenance of traffic issues as they continue that installation downtown all the way to Main Street or excuse me along Main Street all the way to Detroit Street.

Um the good news is that in talking with them um they're usually a pretty good utility to work with. uh we were concerned about work that might overlap with our our July downtown event. So, they have committed that they would have the project done by that time. So, that's why you're seeing them out there already uh getting a jump on that project. So, as folks would ask, we just want to make sure that that that they're aware that's not our project. Uh Centerpoint has the right, in fact, they have a legal duty to make sure that their infrastructure is maintained. And so, that's a portion, not the whole portion of what they're doing in senior this year, but that's a very visible portion that we've already gotten some questions about. So,

and no impact to the market district development. Correct. Um I I do not know for certain, but um you know there's a potential, you know, that well I I they're responsible for restoration of of any concrete um curb, sidewalk, anything like that uh that that they tear up as part of that. So um hopefully any of the work that we've done in the recent past isn't torn up. But again, to the extent that any of the curving that we have replaced um is removed, they'll be responsible for restoring that. So that's all I have. Right. Very good. Questions?

One other thing. Thank you. I had it on my list and I forgot. Uh we do want to remind the public that we will be closed Monday to uh to uh uh public business because of President's Day. Um so if you have business with the city, please do so Friday or it will reopen again next Tuesday. Um and I should also mention we do need to um uh exercise the executive sess the executive session function um on our agenda this evening. So Mr. President, after the council's comments are done, we'd like to do so. All right. Very good. All right. Anything else for Mr. Mayorman? All right. We'll move on to uh council comments. We'll start with Miss Shice. What do you have tonight?

Uh just a couple quick things. I just wanted to say that um um the mayor and I and Councilman Rubio, we got to attend the um our lieutenant governor started a program called the team trestle fitness challenge. And I know over 1300 I think schools have already signed up for this challenge. And um he's a pretty amazing guy. I was impressed for him being in his 70s. He is very fit. And um so he has some goals for our young students in our schools um that have to do with fitness, nutrition, sleep, and how important those three things are. And so then um Ethan got out there and did over 100 push-ups, pull ups. He climbed a rope, but was pretty No, I'm kidding. He did not push. Yeah. No, it was uh it was pretty interesting. Pretty amazing off of that.

Yeah, we were poised to do something had we been asked. Poised, but we did. Yeah. Just went dodging bullets. But Ethan did. He was ready to go, man. He was Yeah. So, um really great program. I'm I'm so glad to hear that. So, um and then, uh this past Tuesday, I know I saw I saw a couple of you there. I saw the mayor and I saw our president there at the um Republican uh the Green County Republican women's Did I say that wrong? Zena

Zena, excuse me, say Green County. I apologize. The Zenior Republicans Women's Club meeting and it was their annual membership in TE. So that was a really good presentation and um Sarah happened to be there. Sarah Maze our commissioner and so she sang and it was really a nice time and um Ethan was there to introduce officers so it was a nice experience so I was glad to get to attend that very good all right we'll start uh next membership councilwoman Huffman what do you have for us I don't have anything right thank you councilman Rubio

I do so mayor and I had the honor to bride with our city cruise um during the snow monster event. And may I say these guys are awesome.

Awesome. Um I did not know uh exactly what it took to operate in those conditions and them guys uh heroes, champs. Um they I was impressed. I'm I'm proud of them and uh our city and uh it we uh met them all and um it was a great u experience and just to see that and yeah I'm proud. It's exciting. So I thank them all. All right. Thank you very much. City manager for operating that. Oh my goodness. That's a lot. So yeah.

Very good. Thank you so much. Thanks for taking the time to do that right along along with the mayor. All right, we'll uh we'll go to Vice President Crawford. What do you have for us?

We just had one agenda item in in our BZA this past Monday. Um the the requested item was for a 7 foot by 12t expansion to an existing attached to an attachment to a garage. based on um Brian's um evaluation and and his analysis, the staff, he just recommended the staff would approve the variance. So, we did approve this first variance for this year. It was kind of good to do that. We we generally I anyway anytime we can help out the community. What I love about the community is the fact we understand the process. if you're adding anything to your existing building to your garages, carports, anything like that, make sure you're running past um zoning to do that. So, with that being said, nothing else.

All right. Thank you. Thank you for serving that committee. All right. Anyone have anything for Councilman Crawford? I'd like to thank you for stepping up uh and running the meeting in my absence. Um, I was at a conference and almost got stuck in Las Vegas cuz you heard about a snowstorm and uh, my wife's texting me, when are you coming back, if ever? And I'm like,

we might have to change our flight. So, um, it it was great. Delta was very accommodating. Came back a day early and, uh, so I got home before the snow actually hit, so I was glad to do that. of course had to go buy, you know, like five gallons of milk and 10 loaves of bread to make it through the uh weekend, but uh didn't want to hoard it, but you know, we'll use it eventually, but uh just kidding. But uh no, that was uh again, thank you for the city staff. I know it was an expensive weekend. It was uh running. Never in my lifetime as council member have I seen have that much snow.

So, it's difficult to put it places when there's nowhere to put it. And I know folks are frustrated when snow gets pushed from the road near mailboxes and driveways, but the priority has to be getting the roadways themselves open and and it's an inconvenience unfortunately that we all suffer from. So, we appreciate folks patience and and again, I'll pass along the uh the kudos to the gentlemen. They they really did a great job and they they we ran trucks non-stop for two and a half straight days, like 60 70 hours straight. Yeah, we I saw your your budgeted item at least the the estimated cost was $100,000 for that. a little over $100,000. Yeah. When you factor in salt, fuel, u the overtime.

Yeah, it's a lot of additional cost. Uh but again, I you know, we we've got a little bit more uh margin in our budget to to do a little bit better job than perhaps what we've done in prior years. Um so we want to get the neighborhoods open and the the the mains uh the main roadways cleared and safe as quickly as possible. So again, huge thanks to the guys because they put in a lot of extra time. Fantastic. Yep. So how are we on the salt supplies? Are we okay?

Yeah. So, we um we used a lot on that last event. Um I talked to where uh with Ray Ferrell, our one of our supervisors. Uh we did another um uh so we don't have enough storage space for all the salt we order every year. So, we have to make incremental orders. Um so, we did make another order and I I don't off the top of my head remember how many ton that was. I think we've got a little bit left that we had requested as part of the bid that we can um that we can still still purchase and move forward with and we will make sure that our barn is full at the end of the season so that if we get additional snowfall, you know, November, December, that we have some sufficient for this year. So forecast right now, the intermediate forecast looks a lot warmer for the next two weeks. Once we get to March, uh you know, hopefully we can avoid avoid the snow. But

you said it out loud. I did. I I am a little concerned that this might be a worse severe weather season because a lot of the storm tracks that we've seen through the winter um at this point uh appear likely to continue into the spring, but we'll be prepared whatever the event might be. All right. Very good. Thank you very much. All right. Um Mayor Reynolds, what do you have for us tonight?

All right. Couple things. Uh just to echo some of the stuff that was said. Did the ride along. I mean, our guys are awesome. They did fantastic. Uh so I want to thank them. I know that they're kind of the unsung heroes of that of of our departments. So, I think they're great guys. I enjoyed writing get to know with them and see what they do. Uh uh let's see. I also went to the region the Green County Regional Planning and Coordinating Commission. Then, uh also uh with Councilwoman Huffman and Rubio and the president, we attended the work Ohio launch with the lieutenant governor at Emer. and then uh got to meet with Kataring Health and um some of their folks over there. Great news is coming for Zena. I'm excited uh for that when they make that announcement. Met with David Cordon of the DDC uh in regards to some PAC request. Uh Lieutenant Governor did come to Warner Middle School which was awesome. I did not do 100 push-ups. If we ex out two of those zeros, uh so it was fantastic. U then uh last night was the zinc was the area mayors and managers. Uh we did that with our council president and Brent. We had secretary of state Frank Lar Rose come was a a great event to learn more about what's going on at the state level for um the secretary of state's office and then this past Saturday I hosted a coffee and conversation with uh uh folks here in Zena and plan to do one with business owners next month. So that is all I have.

So I'm very busy too. Mr. President, can I just I'm going to shut up here, but I just want to Nick hosted us for mayor's managers last night and they did a fantastic job and we had so many compliments from the mayor's managers and other folks from throughout the Miami Valley region that came out and we always draw a big crowd because we have good food at NYX well hosted uh and and and the mayor's helped us to get some really good speakers. So, I just want to just a shout out to Nicks for doing a great job of hosting us last night. Good representation for our whole community. Great.

Thank you very much. Yeah. Excellent. All right. So, I can't thank you guys enough for being here. Um, before we um adjourn, we are going to have to go into executive session. Um, and this is on the guise of general legal advice. Okay. Thank you very much. So, at this time, I'll uh accept a motion to move it to executive. Thank you. Moved by the mayor and a second. I'll second. Seconded by the vice president. Can I get a roll call on that? Vice President Crawford. I. Councilwoman Sice. Hi. Councilwoman Huffman. Hi. Counciloman Rubio. Hi. Mayor Reynolds. Hi. President Smith. Hi. Motion carries. All right.