Planning Commission - Regular Meeting

We'll call the uh agenda review session of Monday, May 11th, 2026 to order. Can we get a roll call, please? Commissioner Davis, who's not present this evening. Commissioner Dallas here. Commissioner Bong here and Mayor Yates here. All right, we'll have the invocation and pledge as normal. We do have some presentations that are specifically for tonight which is the uh strategic plan presentation on community safety. City manager do that at the end if that's okay.

All right, moving right along. We'll have two sets of minutes to approve and just I'll give this disclaimer out to my commissioners. Obviously, we've got an early flight on Tuesday uh that we're going to be coming off of the uh city commission meeting on Monday night. So, not to ever uh withholding or not to not take as much time as we need on Monday. Uh if you've got questions or thoughts or things to hash out, tonight would probably be a better night to do it. But if you feel we need to do that on Monday, that's fine, too. So, with that, we've got an ordinance, second reading, uh, 02614. City manager,

no changes on this since the First of all, good evening. Thank you, mayor and commissioners. No changes on this since the first reading. This is again appropriating a portion of the funds that came to us via our aviation fuel contract uh to be used for the carpet replacement in the airport terminal. All right. for consent agenda. I'll let you just run away with these because we got a lot of them. So, so we're going to ask staff who are the experts on these to uh share their insights with you this evening. So, the first one is our airport commerce park phase one construction. Troy Hyel, I believe just came in. So, Troy, if you'll take it away on that item, please.

All right. Good evening, mayor and commissioners. So, on October 15, 2025, the city invitate uh issued ITB 2601. This was for the airport commerce park phase one construction. This is the ramp infrastructure tying into the blue line 38,000 square foot facility. Uh prior to posting the ward, uh CWR confirmed that the bid pricing remained current for the valid project. A recommendation of award was posted on March 25th, 2026. This project encopses the construction of the entry road, the ramp infrastructure, and the adjoining apron. The total construction cost is awarded is 1,152,145.99. This project is funded through a PTGA public transportation agreement with FDOT. If approved, this grant agreement provides $420,000. R matches the other $420,000 which was budgeted in FY25. Staff recommends the city commission award the Commerce Park phase 1 construction project to CW Roberts Contracting and authorize the city manager and his design to take any action or necessary here too. So a couple things on this one if I could Mr. Mayor just to elaborate um the I'm looking at the right one here. Yes. So Troy as I recall this is originally 840,000 was what was appropriate for this. That was a split 5050 between us and the DOT for that project.

Yes, sir. Bringing the new price um is at $1.152 million. That's expected to actually come down to about $1.09 million based upon some value engineering leaving a delta of $250,000 which would be further split between the city and DOT. Any questions with that project in general that Troy can answer for you? Think we're good. Okay. Thank you, Troy. Next one is yours as well for the airport precision approach path indicators.

All right. So, on March 10th, uh the city commission approved a resolution 259. This was a public transportation agreement for the uh airport beacon. Now, the airport beacon is considered a nav. We started experiencing issues with our papy lights, which are precision approach path indicators. what those are. Those are red and white lights that sit on the side of the runway and they tell pilots whether they're too high or they're too low. The current system we have is hologen and it's really outdated. Uh our runway 5 in has been down for some time and regarding uh reference to maintenance efforts. We've been unable to get that back online. So we went to FDOT and asked for some grant funding to pull this project forward. It was originally scoped for 2028. That way we can go ahead and get the papy lights replaced in this physical year. Uh we do have some funding available. Our com or our obstruction clearing project is coming about $400,000 under budget. So, we anticipate to have that available funds to go ahead. This grant amendment adds $285,385 to the original Beacon public transportation agreement and it brings the total project cost to 535,000. This is an 8020 split with FDOT. So, that our additional matching funds to the 285,000 is only $57,77. And what you see is just kind of a rudimentary explanation on the screen of how the papy lights work for the pilots as they're coming in.

Question. Thank you, Troy. Yes, sir. Item 10 C. Mark uh Bombard is with us to talk about the cationic polymer that we utilize within our wastewater treatment plants. Uh, good evening, mayor and city commissioners. Um, so our cationic polymer, um, we use it at both wastewater treatment plants. It's part of our dewatering process. It's a it's a chemical. It's kind of like a they say coagulant.

It's coagulant. It's looks like snot. Sorry. Um, and it's added added to the sludge, which it drops the solids out and helps the deatering process. We have an annual contract um, and a and a piggyback I believe for believe or for this. Um and this is just for to renew and to add more funds for the uh for the improvements. Uh one of the reasons we needed to do it is if you remember back uh we had to have the emergency justification to have synagogue come in um with a uh a centerfuge um when we were having some problems at wastewater plant 2 um and it it you it used up more of the cationic polymer than we um anticipated. So, this is to balance us out for the rest of the year.

This is something that we budget for annually and um I've been here 25 years. I've never someone had someone describe something before the commission is snot. So, it's supposed to be thick and thick. That's what it looks like though. I mean, it's everybody's had children and that's what it looks like. Thank you, Mark. Sorry. if you want to go ahead and tackle item 10D as well.

Okay. Um well construction for Cypresswood and Pard Road. Originally we had an ITB 2428. Um it was awarded to uh South Southeast Drilling um and it was for wells at Cypresswood and Pard Road. Our original thought process was we were going to drill Upper Flidian wells um at both plants. Due to jurisdictional restrictions on our W our water use permit, it's become almost impossible to use that aquifer for um for potable water without having a large amount of offsets. So with that with that project and working with our consultants we decided that we were going to explore the upper end of the lower for um which is down there about 1100 ft rather than the 600 feet that the upper uh usually requires. We drilled our first well and realized that at that point that there is good quality water there. Um it has a little bit of high sulfides. Um so then we proceeded with the existing contract to drill a total of four wells at that level. We've tested all four wells. They're all good quality water a little high in sulfur that we're we're uh accounting for in the design process. Um the change order here is due to we used we consumed all the funds because the lower wells cost a little bit more. So this uh this change order will add additional funds to drill the additional well required for backup at Pard Road plus the testing uh for that to uh get that well completed.

So on this one, mayor and commissioners, bear with me one second. I'll make sure to open up the right one. The additional cost for the change order as Mark said adds one additional lower Florida and aquifer well for collard road. There are sufficient funds uh within the fiscal year 2526 budget for the change order amount of $3,158,693. Uh and we will also be budgeting appropriately within fiscal year 2627 uh as reflected in our five-year capital improvement plan.

Questions on that one? I have a question. So, does the new whales is that going to u do we have an increase in our it will will not affect our our current what uh because it's it's non-regulated water source. Oh, it's not it's not regulated water source like the upper Florida is. We're we're at 14.2 in our current if we added we added new wells, we would have to eliminate other wells to stay within that uh in that gallon per using the upper.

So with this, we're able we're able to incl this this will be a more beneficial use um than trying to jump through the hoops with jurisdictions to create offsets with um wetland other wetland augmentation or injection wells. It's a cheaper cheaper route ultimately. Okay.

So, one of the things I would just add there, Commissioner Birdong, you you and Commissioner Mercer certainly spent an awful lot of time in in the water world with PRWC and and both professionally. Um, when we look at the long-term water needs for Winter Haven, you have the traditional water source of the upper Florida aquifer for which we have, as Mark said, a 14.1 just round numbers,

roughly 14 million gallons per day that we can withdraw. Our long-term impacts, we know or needs are going to far exceed that. And so the strategy that we have employed in Winter Haven is rely upon our existing to whatever level it's reduced by Swift mud when they make those final determinations. The water that we will yield from the Southeast Lower Florida aquifer project PRWC. the potential for credits through recharge. Um, and then this adds another tool in that toolbox as a source. It doesn't lessen our demand from the PRWC. That is your base. You're pulling that no matter what. It just lessens our long-term need to take more from that by having alternative approaches to it. The the Southeast project is Mark, correct me if I'm wrong, even Commissioner Bz, you may know this as well. I believe it that withdrawal is coming from the lower portion of the lower Florida aquifer. The wells that we have put in these four that we have done to date and this fifth one for which this change order is aligned are from the upper portion of the lower Florida aquifer. So talk about uppers and lowers it gets a little confusing at times but we're still going into that that hydraologic area same as the the southeast wellfield. We're just not going as deep as they are. It was a little bit of a gamble um when we drilled down um because we wanted to stay in the fresh portion um of the lower whereas PRWC went to the went down really deep and they're a brackish

water. So they had really high technology to remove the um the sulfides plus the brackish to it. So they're doing reverse osmosis. They have very large injection wells to dispose of that. We were we were lucky that uh fortunate that we were able to get down just below that. We had no impacts on the upper when we did our draw down analysis. Um so it's it's good quality water and uh it'll it'll help us in way into the future. Bobby Boucher would be proud.

I have a question. When is our um water use permit when does that expire? When do we have to have it renewed? Um we're going to start the process of renewing the W um probably later this fall. We're budgeting for um consultants to handle that for us in fiscal year 27 and I think it's June of next year before asking Are you going to ask for a 20-year permit? Yes, ma'am. At least I thought we're going to do 50. Yeah.

Yeah. Yeah. We're going to try to do 50, but I think 20 is probably reasonable. And we've had um David McIntyre uh has been working on modeling and projection demands and and providing that to Swift Mud over the past probably 12 plus months to he's the man to begin that process. Well, the only thing is we're hopeful that Swift Mud doesn't do what they have talked about doing as it relates to the PRWC basically limiting your capacity to the U 2025 levels,

right? Yeah. Which we've already in we're above that already.

We are. Yes. Yeah. We're above that uh demonstrated demand from 2025. Okay. All right. Item 10E. U Mr. Bombard will speak to this one as well. So, um headed north on Seventh Street uh Southwest at CSX. Um everybody's aware of the big big bumps there and try to avoid it. Um there was a manhole just north of the tracks that was outside the CSX rightway um that uh needed rehabilitation. Um about three four weeks ago, we had that completed um by RCM, our uh one of our contractors that lined the manhole. Um the roadway obviously has been um deteriorating due to the due to the uh leak. Um and the uh Can we go back a slide? Yeah. Yeah. just for um we have uh Hubard coming in to uh do the repairs. Um this has been delayed for quite some time u primarily because it's taken some time to get the CSX permit. The total cost uh half of that uh cost is uh for the CSX railway uh inspectors to be on site.

Yeah, this is an interesting one. This is a it's about a 56.5,000 roadway repair, but of that 31,000 plus is just for CSS CSX flagging and and oversight during the process. It's about a $20,000 repair. So, the challenges of working in and around railroads So, while we're talking about uh gravity sewers, just up the street there at the intersection of the boulevard and and 17, have we defined what that depression what is that? Did that actually come from a uh storm water pipe or

So, we're we're working with DOT. They've actually gone in and they have uh they've inspected that entire pipe. Um, and so they're they're looking into that data that they collected right now to try to determine what could have caused that and uh and they've also done some ground penetrating radar from above and so they're putting all that data together to get a good picture of what's happening there and try to develop a plan forward. Do we know when we might hear something from them on uh we met with them probably two weeks ago I think was the last time we met with them. Um, so they had a whole bunch of information they' collected, but we'll we'll circle back with them and make sure that um we know what's going on.

All indications thus far is that is not municipal infrastructure that has caused some of the the roadway failures um and even some of the depressions that are further down towards the bridge on the I guess that's the westbound approach of 17. um that that's been ruled out. So, just trying to help them identify what it is because it's their road, it's their infrastructure, but it impacts our residents, right? Thank you, Mark. Uh AMI,

advanced metering infrastructure. Um AMI, uh this is our automatic reads for our meter services. Um we we uh enter into an annual contract for maintenance uh through Ferguson Waterworks. Um this this uh agreement takes care of software software upgrades. Um any advancements in the meter technology that needs to be taken care of. It's budgeted annually. Um and it's just at this time we usually we bring this back about this time every year because it renews. Um there is an increase this year. um from from prior years. Any questions with AMI? I think we've done a number of presentations on that technology in recent months. Good. Okay. Item 10G uh pertains to the guaranteed maximum price construction phase for Diamond Flex. Katie, are you in you presenting that one? Thank you, ma'am. Good evening, mayor and commissioners. On June 23rd, 2025, the city commission awarded RFQ215 design build services for Diamond Plex to Whitehead Construction. We kicked off with the lighting phase pretty soon after and that's near completion. The entire project team has met over the past few months to create a master plan list of needs with three phases. Phase one is what we're putting forward this evening. That includes fencing replacement, new back stop netting, new scoreboards, a new raised crosswalk, new larger and fence dugouts, building roof replacement, and a new HVAC. Also, field renovations, irrigation improvement, and drainage repairs. Phases two and three are currently unfunded, but include additional

amenities, field repairs, and infrastructure updates. The GMP for this project um is $2,341,36 with construction phase 1.11,391264. Staff recommends the city commission approve the GMP amendment with Whitehead Construction and authorize the city manager to sign all documents and take necessary actions related there too.

So, a couple points on this one. Mayor and commissioners, this is money that we had earmarked within the one mill that we set aside for capital improvements. Um, Diamond Plex was constructed in the late 90s. We've done some improvements over the years there. Uh as as Miss White mentioned, one of the first things we did in this uh current effort is upgrading all the lighting to get to modernized lights similar um to what we've done at Ruben Williams Sports Complex and also at at Chain Lakes Park. More modern technologies, less spillage, more efficient, so we're not spending as much on on the power consumption there. The cost associated with that lighting project was just over 950,000 and that's what uh which you noted um of the 2.34 million that's already underway. The balance for this first phase of construction of about roughly 1.4 million is for the other items um the fencing the scoreboards that raised crosswalk is crossing the PSC access road where a lot of our our folks are parking to get into Diamond Plex, uh improvements to the dugouts and the like. Um so the future phases we'll bring back as we have funding for those, but all of the funding associated with the the lighting in this first phase has been uh properly budgeted for and assigned to this. There will be a um a later item on first read of a budget amendment. Uh because of that raised crosswalk, some of that money will come out of the transportation fund and that does require a budget amendment.

Do we know approximately what our balance is in that one mil account? I don't have it in front of me. I know that it's, you know, we we budget that out every year. So I think um we spend 100%.

We we we certainly try to um if I remember correctly the projects that were outlined for fiscal year 27 there's money in there for Sertoma and we're we're working on a report back as you had requested Mr. Mayor on uh the master plan and the overall improvements to uh Sertoma Park. So, we budget that year over year over year and we try and identify those projects that we see coming down the pike. I think that um and I don't have the number in front of me. A mill generates about 4 million plus. I'm trying to see where Allan may be. He would know that number. Is it about 4 million and change off of that one mill? Um we we peel off two million each year for the tip for our roadway improvements. Um that number may ultimately be able to be reduced slightly with with how we're attacking our roadway projects. Uh there is money that was identified or a project identified for Sertoma Park. That's probably a two-year funding cycle to get done what ultimately needs to get done out there. I want to say there was about $850,000 that we had not yet appropriated into next year. And then the years after that, the projects still have to be identified. But it's roughly, like I said, probably between four and four and a half million dollars that helps us advance projects that, you know, in also with support from grants and other revenue streams.

Question. Thank you, Katie. Thank you. Uh, next item you've heard about, but I'm going to ask Eric to give you a little further update. This is the South State Bank development agreement for uh Central Avenue.

Yes, sir. Mayor, commissioners, this should uh look familiar to you as you heard it sitting as a CRA board about a week ago. Um this is a developers agreement with South State Bank to construct um a new five-story class A office building uh right here on Central Avenue uh to be occupied by about 125 full-time uh employees. The developers agreement provides for uh tax increment financing rebates of 90% uh for years uh 1 through 10 and 60% uh for years 10 through 20. Um also provides for a reimbursement of the projected water and wastewater connection fees not to exceed $484,023. Um, total project cost is estimated at a little more than $17 million. Um, you heard this as the downtown, you heard this as the CRA board and and approved it. Um, just a great addition to to downtown. So, of course, we uh recommend approval. Couple renderings that we showed during the CRA are what's displayed on the screen now. Um, you can see it is a fivestory building. That front portion of the fourth floor's roof line is kind of an open air space. If you look at the image on the lower right hand corner, you can kind of see that uh bridge concept that would take it over to the parking garage. There is no requirement, commitment, obligation, anything pertaining to the allocation of parking. So there's no leased parking spaces, all the the issues that have come up with that on prior projects, none of that is uh included in any type of development agreement. So as they relocate 125 employees to downtown, that's why we have parking garage downtown uh to

accommodate that. So we think that this will certainly generate a lot of economic activity. First of all, it it's going to certainly generate uh tax value on a property that is doing little if anything right now, but having that many employees downtown, the inflow uh an exit of them each day, you know, while they're here, that's people that are eating in downtown restaurants, maybe staying after for uh some entertainment, uh visiting downtown retailers. We see this as a tremendous win for downtown. be on the second floor. The access I think goes it does go into the second.

It access it goes to the second floor of the South State building, but it accesses the third deck of the parking garage. Third deck is open, is it? Yes. How many spots are on the third deck? Don't remember off the top of my head. We have 267 total within the garage. When you factor in the ramps and everything, I I would venture it's probably in the 60 to 70 spaces maybe on that third deck.

So, primarily having that walkway on the top deck is going to encourage obviously the employees to park on the top deck. If the spaces are not there, they would then have to walk upstairs or take Yes, sir. Or take the elevator. Yes, sir. Okay. Because this would be this is I assume their primary employee entrance. I I would assume that as well. Yes, sir.

Okay. So, they're going to take definitely the top floor and then probably just creatures of habit are going to park as close to the elevator on the second floor. And so, that leaves that bottom half and lower really for the the public's use of

I would say it depends on really the the habits of the employees because they don't have to go in through that rampway. They can go in at ground floor. So, it may be more convenient for them in some cases to park. You know, they can park anywhere in the garage because it's all open parking. They're just the same as the people that work, you know, over on Fourth Street that use the parking garage. you know, whatever's open when they get there and how they choose to access the building could either be from that third floor uh or the the second floor of the of their building or from the ground floor. But again, there's no designated spots. Is there any way we can encourage that to to utilize the top area or

well and and and they say there's 120 employees but the fact of the matter is I mean a lot of their employees work from home. So I don't know that you know you'll we'll see 120 employees in that building every single day. But I think those are those are good challenges for us to have going forward. The investment is is certainly impressive. I have a question on the left upper picture. Is that a vacant lot there where the white is? Is that like on the upper left? That is um so right now you have elivo that building and Eric is Livo property is it part of the footprint?

It was purchased by South State Bank. It is part of the footprint. The the the building itself won't take that entire parcel. My understanding is they're going to use part of that parcel as an outdoor uh piaza type area for their employees. And then what you see on the on the right of the corner, Mayor Prom, that is an existing vacant lot. Um it's a parking lot. I think it was associated with one of the banks downtown. Yeah. I didn't know if that would be parking or extra parking.

And that um I believe that lot is owned by 610. There's a there's a the parking lot is owned by 610. There is a another smaller sliver of a parcel that is neck right next to Livo that's owned by somebody else. Yeah, it's like a green space. If you looked at the front of El Levo between it and that parking lot, there's this it's probably 20 30 feet wide maybe that is indiv individually owned. Is the thought that that semi would be backing in off off the main street and not turning? I mean, there's no way they're going to make that turn. I don't I don't know that you're going to get a semi down that alley. Yeah.

So, I think that that is some creative freedoms that somebody exercised in drawing out a a conceptual rendering. You're not getting out. Yeah. You might get a semi down there. You're probably going to scrape some side view mirrors and you're definitely not going to make a turn onto Third Street. Well, I think if you're going to back it in, you know, potentially you can do that because that'll all be open at this point. That alleyway will all be open at this at that point. But certainly you got big trucks coming through there. Not through that alleyway though. Behind the Rits. Y a big semi. Well, not a big semi. A big truck. Huge truck. I think they're going to have big

one semi, but it was a lot very large truck. I think they're going to have big semis with a lot of this stuff that they're moving in. Moving in is one thing, but on a routine basis, I wouldn't expect the bank admin building to have a need for semi deliveries. As many times as I looked at that picture, I never noticed the semi truck. They pretty much pretty much the other way. It's tight. Yes. And they will actually have a bank branch on the first floor. Um I believe so. Yes, that's that's my understanding.

Okay. Any other questions on that one? Okay. Next item 11 I or sorry 10 I Motorpool Road Construction Services. Our assistant director of public works Todd Gooding will give you an update on that. Good evening, mayor, mayor proim, and commissioners. On August 25th of 2025, the city commission approved a GMP amendment with Whitehead Construction Company for the Motor Pool Road Corridor, pedestrian, and vehicular improvements project. Purchase order was subsequently issued for $3,14,031. The project includes the construction of pedestrian facilities from Highway 17 to Motorpool Road with a connection to the Lake K9 Nature Park, roadway and structural improvements to Motorpool Road, drainage enhancements, traffic calming features, landscaping, and the installation of a reclaimed water line to complete the interconnection of the city's reuse system. This interconnection will allow flow from the wastewater treatment plant 3 to customers in the northern portion of the utility service area. During construction, several conditions were identified that require modifications to the original scope of work. An existing 8-inch cast iron water line located along the western portion of the project corridor was determined to be in need of replacement. Replacing this line as part of the current project is also consistent with the city's one dig approach and avoids future construction impacts and additional cost. Additionally, a previous undocumented storm water structure was discovered within the project limits that conflicts with the proposed force main alignment. This condition required additional engineering and redesign to revise the construction plans and resolve this conflict. Further, the irrigation needs associated with the project landscaping exceeded the original irrigation allowance and will result in additional cost to support proper installation and long-term viability of the landscaping improvements within this corridor. These modifications to the project scope have

resulted in a change order in the amount of $24,421.82 and an additional 30 days to the project timeline. This change order includes cost associated with the waterline replacement, design revisions and materials required to address the storm water conflict and the additional irrigation improvements. The total cost of the change order uh number this is change order number two is 204 or 204,42182 bringing the total project cost to 3,38,452. Of this amount $195,539 is associated with replacement of the 8 in water line with those funds being transferred from the utility service maintenance operating budget to the transportation fun. The remaining $8,882 will be funded using unexpended funds within the transportation fund. We have two slides here for your reference. The area circled in green is the area where the storm water and the reclaim work is taking place. And the area with the blue oval is the portion where the water line's being addressed. An additional slide there kind of zooms in on the waterline replacement. That cast iron is debatably under the curve under portions of the road. It's a cast iron lead unrestrained water line. So, it will be replaced just outside the FDOT rideway going east down to the apartments along Motorpool Road and we'll replace all of it under the pavement, including the crossing at the road with new PVC pipe. This is definitely in line with our infrastructure strategic plan pillar and staff recommends the city commission approve change order number two for the motorpool road pedestrian and corridor improvement project in the amount of $24,421 and authorize the city manager or his designates to increase the purchase order. transfer the 195,539,000 from the utility service maintenance

operating budget to the transportation fund for the replacement of the 8 in borderline and take any additional actions necessary there questions. Not real complicated, just those things we find during construction and if you've got it torn up and you can get it fixed and improved, it's the time to do it and the funds are there to make those happen. Thank you. Next item 10J, public works director Britney Hart will share with you about replacement of a few more police vehicles and some new motorcycles.

Evening mayor and commissioners. Uh so we are here to speak about the replacement of uh some of our police vehicles that have been totaled in accidents and are no longer serviceable and will need to be removed from the fleet. We requested a quote from Cocoa of Ford for the purchase of four police interceptor utility explorers which is what we are using in our patrol fleet at the moment. We're proposing the replacements of unit 1671, unit 1311, unit 21102, and unit 1523. Um they will be procured through Coco Ford which is being utilizing a general piggyback purchasing agreement uh with a contract that they were awarded by the schoolboard of Bvard County. And each of these units have been quoted at $59,230.81. Each of them will be fully upfitted, marked, and ready for service upon delivery. In addition to the four uh vehicles that we're looking to replace because they were involved in accidents, we are also looking to replace four of our 2018 BMW motorcycles that are in our motors unit at the moment. Uh we have requested a quote from Orlando Harley-Davidson for the purchase of four Harley-Davidson police roadlide motorcycles to replace those units. Um they would be purchased through the Florida Sheriff's Association Association's contract. I mean each of those units are quoted at $34,470.93 and they would also be fully outfitted, marked and ready for service upon their delivery. So for the financial impact, the total cost again of the four uh explorers would be $236,9234. The total cost of the four Harley-Davidson fleece roadlide motorcycles is $137,883.72. The overall financial impact for these purchases would be 2111,0004 $211,454

from the capital depletion fund and then we would utilize $163,41.92 from the police department's operating budget. I think it's important to note that the four vehicles that have been totaled, we received $71,317.50 50 cent from insurance to offset the cost to replace those vehicles. So staff is requesting that the city commission authorize the city manager or his designate to approve the purchase of the four Ford police interceptor utility explorers and issue a purchase order to Cocoa Ford for those vehicles in the amount of $236,000 900 $236,92324 as well as approve the purchase order for four Harley-Davidson police roadlide motorcycles and issue a purchase order in the amount of $137,00083. 72. I keep saying dollars at the wrong time. I'm very sorry. At least I'm catching up. And authorizes city manager has designated to take any additional actions there, too. Have any questions about the purchase of four new police explorers or four more motorcycles?

So, is there a reason why going back to Harley as opposed to the BMWs? The BMW were are very expensive is my understanding to fix. Deputy Chief Gorick, you want to

I just remember when we went to BMWs, it seemed like that was a more efficient bike or I can't remember all the reasonings that were behind it, but um Harley-Davidson is caught up in technology. They've got better cooled engines now. They've uh some of the advantages that the BMWs had at the time when they transitioned from Harley-Davidson's to BMW several years ago, Harley has implemented. Uh this this bike that we're going to is actually engineered strictly for police work. Um additionally, the W's base not outfitted are coming in 2,000 more than these bikes. The Harleys are being quoted at fully outfitted. So, it's also comes down to a price savings for the city.

And deputy chief, is there not also an issue with the serviceability and access to the folks that work on these bikes? Very much. Anything besides a routine service, if we have to go for repairs, uh you're looking at a two-hour drive down to Sarasota, uh then the time to have the FTE sitting down waiting for the bike repaired and then driving it back if we have to go back get it repaired. So here we have local dealers. Uh in fact Orlando will actually come pick the bike up transport for any repairs or service and bring them back. So don't get me wrong I'm glad to go back to Harley's but I know the question will probably come up out there.

Yeah, I was you remember when we did that? I remember when Charlie Bird brought this idea to switch to the BMWs and thought, "Wow, we're we're going big time. We're going to BMW motorcycles." And they they've served us well, but the the maintenance issues with them and the challenges of getting them worked on and being out of service for as long as it takes

um certainly has impacted that reliability. One of the things I want to mention with this commissioners um and this is kind of a little sidebar had a chance to talk with Britney and um our CFO Chris Reer who unfortunately had to to leave early for a a personal obligation this evening. Um we have been bringing to you a number of budget or budget amending ordinances in in recent months. This item will have a budget amending ordinance with it as well. Um, those of you that have been on the commission for a while may recall in years past we typically bring a final cleanup one at the end of the year. This will reflect that because we're using there is a budget amendment that's related to the use of some impact fee dollars when we had recently purchased some new vehicles to go into the fleet. They weren't replacements that will come forward. some of that money is being used to fund these as well. So there will be a future um uh amending ordinance probably in August September time frame that will capture some of those costs within it. Just want to point that out. Okay. Our next item uh this evening, if there's no further questions on police cars or motorcycles, would be our storm water cured in place pipelining rehabilitation. Miss Hart,

uh so the drainage division has been proactively rehabilitating and maintaining our underground storm water infrastructure to minimize service disruptions and reduce our risk of failure. Um through our inspections that we do, our storm water inspector has identified multiple pipe segments that have a structural grade of level three under the NASCO uh which is the National Association of Sewer Service Companies pipeline assessment certification program indicating that these uh sections of pipe have moderate deterioration. Uh this is on a scale of one to five with five being in the worst condition. And while these pipes remain functional, the rating signals that rehabilitation is needed to keep them in operating condition and prevent any further accelerated decline. So based on our field evaluations, the drainage staff determined that these segments were well suited for cured in place pipe lining, which we call CIP lining. And they uh this is used primarily because it minimizes the impacts to the area. There's no impacts to the tree canopy or adjacent private properties. It's just a line of that pipe. It's a very cost effective method. Um it's very minimally minimally invasive and will restore the structural integr integrity of the pipe and extend the service life for about 30 years. And we've used this successfully in other storm water areas in the city the past few years. So we obtained a quote from LMR Construction which is a qualified and experienced contractor that the city has worked with to do CIP lining in multiple locations. uh we would be working with them through a general piggyback of their contract that was awarded by Pulk County. They have identified the following locations that are in need of lining. So there's a Stonebridge community. There's approximately 628 linear feet of corrugated metal pipe that would need to be uh lined in that community. Uh there's approximately 290 linear feet of concrete pipe uh just off of 202 Lake

Howard Drive Southwest. There's nearly 52 linear feet of corrugated metal pipe um over in the Lake Link Drive southeast area. 255 linear feet of corrugated metal pipe um off of Mirror Lane Northwest. And then lastly, 190 linear feet of a combination of clay and concrete pipe off of East Central Avenue. So, the improvements of the lining in these areas would drastically improve um the pipe and minimize any deficiencies. The total cost of this would be $140,869.69, which would include all of the mobilization, dewatering, and the lining. And we would be using funds that are fully budgeted within the drainage operating budget. Currently, there is uh $104,12.98 within the storm water drainage capital line item. And then there's an additional 40,000 within the 3404 contracted services other line item, both within the storm water fund. Um the funds to facilitate a clean and efficient purchase order, a line item transfer of $40,000 would be processed to move that money from contracted services 3404 to 6412 storm water drainage capital. Staff is recommending that the city commission approve the proposal from LMR construction for the identified CIP rehabilitation work as well as authorize the city manager or his designate to execute the proposal initiate the line item transfer of $40,000 from line 3404 to line 6312 storm water drainage and capital and then fully fund the project as well as issue the purchase order in amount of $140,869. questions on pipelining. Fascinating process. Okay. Thank you, Britney. Resolutions for your consideration Monday evening. The first is with the uh

grant award WS127. This is a D grant that pertains to our reclaim transmission loop project. Mark, are you prepared to speak on that this evening, sir? Um, good evening again. Um, resolution 2611, um, we're seeking a, um, acceptance of the Florida Department of Environmental Protection WS 127 grant. It's for a reclaimed transmission loop. We submitted, uh, back in the last cycle in June of 25 um, with D through the Protecting Florida Together uh, program. In December, we were awarded 1.5 million for the project. The total project cost is estimated to be about 4 million. Uh we're not 100% sure the cost yet. We have to get a consultant on board. Um the 1.5 million is a cost reimbursement uh grant does not require a match, but of course with the 4 estimated 4 million then there will be city funds that will be allocated uh to complete the project. Do we have a slide for this to show? So, um, we just completed the, uh, transmission loop, uh, phase two, which it was down on County Road 653 by the school, brought it up to Thompson Nursery Road. This next phase will take it down a short section of Thompson Nursery Road and then up through West Lake Ruby. West Lake Ruby.

AJ, is there a map we have for this? There should be one in the in your pamphlet, right? It's in the packet. Packet. Yeah.

Um, bring up uh Dson Nursery Road up through Ruby Lake Road to Cypress Gardens Boulevard and brings it down to um the intersection where Walmart is and uh State Farm. That'll be the completion of phase three. Um there will be one more phase to complete the 30 mile loop which will be up through Cypress Wood through the uh undeveloped section to tie into the existing main that's up on um road. Um with the completion of this loop, we'll be able to distribute um reclaimed water throughout the city um and the um utility service area to either supply for irrigation purposes for our residents. Also for alternate water supply for wetland augmentation, injection into the upper aquifer for hydration of that of that bubble.

Any questions with that? So, it's a it's accepting that grant is what we're doing this evening. We'll point out that Gary Huard, who's not with us this evening, is in Tallahassee right now uh having meetings with the EP tomorrow again trying to identify additional uh funding partnerships we can do with other water related projects. Okay. Next, resolution 2614. Uh Mr. title uh will speak to this. This is a public transportation grant agreement with DOT for a gate improvement.

All right. Good evening again, mayor and commissioners. Uh Winter Haven Regional Airport seeking approval from another PTGA public transportation agreement with FDOT to replace the existing gate 19 system with a high security sliding system. This gate provides direct access to the west side of the airfield. And this location is critical because vehicle and personnel access the airfield from that side. However, the current system is uh very weak and uninforced as you can see there. That's completely closed in the gap in the middle. Uh this system was installed about six years ago. There's a resident that lives down in this gate by Browns and one day his grandmother came came through and the gate was not working. She was able to push it wide open and drive her car right into the location. Uh so we went again to FDOT to seek some uh last minute repairs and this project has an estimated cost of $40,000. uh eight with FDOT paying 80% of that $32,000 and our match being $8,000. Uh this item was not specifically budgeted, but we do have the funds available in our building maintenance grounds. So, as you can see how important our relationship is with FDOT. We've bought about $320,000 tonight in emergency repairs that we're only paying about $64,000 on.

Thank you. Okay. Uh, and now we're into ordinances first reading. So there won't be any action required on these for Monday evening. But Eric, if you'll present ordinance 2612, please.

Yes, sir. Ordinance 02612. This is a request by Beacon 6 Holdings LLC to reszone one parcel from MX uh mixeduse zoning district to commercial highway C3. Um the petitioner proposes to redevelop the site with a convenience store with fuel sales. Um they do own if you go to the next slide I think we have an image. So they do own the adjacent parcels. The the parcels in blue u they are zone C3. The the parcel in red is the subject parcel. It is zoned MX. So that's what they're requesting to change to um C3 to accommodate the new convenience store with with gas. Um so surrounding uses include uh a vacant building um that is most that was most recently approved for a restaurant that is the existing building right on the corner. Uh a vacant parcel which is owned by the petitioner uh to the west. A vacant parcel zoned MX to the the north across Avenue U. Uh and a convenience store fuel sales across First Street. Uh the planning commission did hear this on April 7th of this year and voted to recommend approval of this request. No members of the public spoke and we do recommend uh approval of ordinance 02612. So if we go back in time, this is the old the corner piece is the original Florence Villa Post Office. Um that has been a number of different things over the years. And now this petitioner um is looking to assemble all of these parcels into a single project that would be as Eric said a a gas station convenience store with fuel service. Um there are going to be requirements we we

fully expect from DOT as they work on the first phase of the State Road 544 improvement project. um that could impact u access on the east side of this property potentially on they'll certainly have to get permits on the south side as well through DOT but I think uh overall um makes a significant improvement on that corner and brings additional commercial activity into the Florenceville neighborhood. I think it's actually good timing because the um the applicant is fully aware of the DOT project and the the the taking of rightaway that's going to occur and so they can they can work with DOT ahead of time to incorporate their access improvements into the project.

That should help help that process, I would think. Right. I mean so that building's going to come down. That building sits I mean it's like right on the sidewalk. Yeah. So that inevitably was going to have to be have to be removed. But so ultimately yeah, I mean this should make phase one a lot easier to to move forward on. I would think I would think so. It's really amazing that there's been a lot of renovation

in that building. Yeah, we've worked with them on a number of utility matters, you know, as they try to pursue different projects out of the the existing structure there. But to see all those assembled as one property and and developed, I think is is a big win. I think about 10 years ago, the Florence Villa CRA gave that building a facade grant, $5,000 facade grant to do some a few improvements on there. Not that it makes a difference, but is it do we know if it's like a name brand? My understanding is it's 7-Eleven. 7-Eleven. Yeah, cool. Okay.

And uh the last item on your agenda, I'll I'll take this one. Um this is a again one of those amending ordinances specific to the budget. This is ordinance 2615. Um this amends your um your original budget uh enabling ordinance. So this is to authorize the expenditure additional expenditure uh associated with that GMP for the diamond plex project. As I mentioned, it will transfer $100,000 within the construction fund, $32,858 from the transportation fund, and $15,000 from the general fund for the additional expenditures in the amount of $188,859. The um the balance of the expenditures associated with that GMP are available from within the actual project itself. So this just accompanies the earlier item, but this will require a second reading. So it'll come back at your second meeting in May. That mayor and commissioners is your complete agenda for Monday evening. Happy to answer any further questions pertaining to those. Okay. I do have a couple items before um we get to the presentation, but certainly want to offer to the commission any as you go through your agenda here. Anything else that you may need to comment on?

Any questions or comments? Think we're good.

Okay. So, first thing I'm going to ask uh Mrs. Hill to provide you with your itinerary for next week. As you mentioned, Mayor uh you have an early early start. Uh you all we all do um Tuesday morning. This is your itinerary for Washington DC in our advocacy efforts there. Uh we will start our day at 4:00 a.m. on Tuesday and uh we'll be coordinating the necessary travel. I understand uh two of you may be traveling on your own to the airport. For the others, we will depart from here at 4:00 a.m. Um we have a a quick start once we get into DC um with our appointment at the White House. the I think MJ's going to comment on a few things that we want to make sure we have a checklist in play or Katrina if you would do that. Um, just give me a minute to get finish going through this, but we have some uh tours that afternoon and then uh kind of get settled in for the evening on Wednesday. We start early again. We are still anticipating some early morning meetings uh on Wednesday morning and then we will meet with Representative Sodto. We have a visit to the Florida House. We have a meeting with Representative Webster and Representative Franklin. And then that evening is the uh annual National Law Enforcement Memorial uh candlelight vigil that we will attend. Uh so again a late evening on Wednesday. We have meetings Thursday morning with the US EDA, the Economic

Development Administration, um before we start heading back to the airport to make our way home. Um because of this, MJ called it a hyper hyperfly in. It's not a fast fly in, it's a hyperfly in. So little more intense than what we would normally see. We will be upon arrival simply dropping bags at at the air at the hotel and going straight to our first meetings. Um you've seen the news as of late. We expect extremely tight tight security heightened beyond what we've seen in the past particularly with our first visit of the day on Tuesday which is into the White House campus uh to meet with the intergovernmental affairs folks as we have done in the past. But with that, I'll ask Katrina to give a little further guidance.

Thank you. Um, city manager covered a lot of it. I think I'd just add a few things. Um, we recommend you wear comfortable shoes. We'll be doing lots of walking and be on the move. Um, as he mentioned, we're going to arrive in DC, drop bags at hotel, have lunch at the hotel, and kind of hit the ground running. So, it is our recommendation that everyone kind of travel in meeting ready clothes or at least have, you know, your coat or whatever handy to be able to make that change in the lobby. We're not going to be able to check in before those initial meetings. Um, reminder that the White House, we make sure we have our IDs ready and handy. They're um really strict on that. So, um just be travel light, not a lot of bags. Um, and remember all the security and metal detectors and things we'll be going through on the way. Um, weather may be a little chilly Wednesday night at the memorial service that we're going to. Um, and there is a chance of rain both Wednesday and Thursday. So, I want to make sure that those things are on your radar as well. And I talked with uh Dan McFoul today on some of our FAA stuff and that's one of the meetings that they're still lining up. Make sure we're with the right people for that. I also want to point out on the page four of your agenda your itinerary. We've included our Winter Haven Police Department honor guard itinerary. Um, so in addition to the eight of us that will be in Washington DC, we will also have u Chief Monroe will be uh traveling up as will chief is it three or four members of our uh honor guard. Is it four now that will be going?

Honor guard is it four members? So they will be part three members. they will be participating in uh activities associated with the uh law enforcement memorial. So hopefully we'll get to to see them in action while we're there as well. I'll just add from a personal note, I was on a personal trip there last weekend and there's just an enormous amount of construction up there right now, especially around the White House and

right outside your hotel window. a lot of the memorials and um and protests as well. So, it's it's a happening place for sure. So, um the other uh final two things I have uh Monday evening, I've asked this coming Monday for your commission meeting for deputy city manager to facilitate the meeting that evening. I've got a an opportunity to see my daughter get recognized uh for an accomplishment and would like to be in attendance for that. Um, and with that being said, I have an opportunity this evening then to present two service awards if that would be acceptable. So, um, I'll do these from the podium and then I'll hand it over to our uh, presentation folks for the strategic build.

Do you want pictures for these tonight? if you would be interested in having your picture taken with these folks. I I think they they have some significance to you. So, the first one,

these are kind of funny in some regards. So, um I'll do um first up, Amanda Joe Nicholson. So, Amanda Joe has been uh in the city manager's office serving as the assistant to the city manager for five years now. So, we're recognizing her fiveyear certificate. One, two, three.

Got another short timer here. Uh, hasn't been here but a couple years. Um, Charlie Bird. So yeah, you so Charlie actually retired from the city um five years ago after having served how many years? 31

31 years and decided to come out of retirement and rejoin us in his came back on as the what was then the director of public safety and more recently the assistant city manager for public safety and he's been in that role now on his second tour of duty with us for five years I tell you One, two, three, four. Charlie, Mr. Labby suggested that in five years you're actually vested. You got five more to go. So, and with that, uh, I'm going to turn it over to deputy city manager to facilitate our, um, strategic pillar update.

Good evening, mayor and city commissioner. So, tonight we have a strategic pillar update for you focused on community safety.

That next slide for me. So, if you guys recall, uh, community safety pillar. A lot of times you think about things in here, uh, police, fire, safe neighborhoods, uh, but also, you know, this includes things like building inspections and, um, swim lessons and being able to provide safe, clean drinking water. So, tonight we have some folks, uh, here for you that I don't think you've had much opportunity to hear from. Uh, we're going to focus primarily on uh, the police department, the fire department, and the water department. But, uh, we'll hear some things that are um, things that are not always in the forefront, right? not the uh not the lights and siren stuff, but some of the other interesting things happening within these teams. So, with that, I'll turn it over to Chief Bilbury to uh to talk a little bit about introduce what we're going to cover for the evening and then uh kind of talk about some of the stuff happening in the fire department.

Good evening, mayor, commissioners. If we haven't met, I'm Nicholas Bilbury. I'm the division chief of uh planning and finance for your fire department. Um I have a couple team members here. We're going to go through and give you a little brief update. Uh, I'm going to hit the station number five and number two updates. Kind of tell you where we are there. Um, as far as construction goes, our division chief of training and safety, Chris Curr, is going to tell you about Community Connect, which is a a pretty fun new citizen portal that uh integrates in with our current software system we're using at the fire department. We're gonna get a fire prevention update from Fire Marshal Jeremas Perez. Um, Deputy Police Chief Greg Gork is gonna talk about a wallet card and decal project he's got going. And Michael Schu, the asset manager for water, is going to give you a overview of the updated uh emergency response plan. So, first off, our station number five at Lake Cartridge and station number two at Lucern Park are two of the bigger capital projects that were uh investing in this year um to support this pillar in particular. Um I think everybody that made it out to Lake Hartridge for our groundbreaking want to say thanks. I know the groundbreaking kind of turned into a brick signing. Um those bricks have already been put up and they're going to be in the spot of like the future kitchen. So whenever we do this station opening, they're somewhere in there. I'll point them out. Uh so fire station five is part, it's the second station that was involved in the RFP 2240 back that covered uh station 4 and station 5. Station 4, of course, we opened last year. Station 5 is under construction. Um you guys saw it. Uh since you've seen it, the walls have went up. We've got trusses on it, uh roof sheathing, and some

underllayment. They're doing the internal framing um as we speak. Uh the coverage map you can see to the side covers about five and a half square miles, roughly 9,000 people. Uh run about 3,500 calls. Um the station's going to house one ALS engine with four firefighters. Um station will we've got about just shy of 5.6 million uh investment into this community project. Um it's going to be about 8,900 square feet and uh it's going to house a workspace for PD as well. Um the station does take advantage of a site that we already own at the Lake Cartridge Nature Trail. Um and having that workspace there for PD should increase their presence in the area. We should be in completion um by the first of next year. There's some updated pictures. Station two is the other station that we're going to focus on this upcoming year. It's at 4700 Lousern Park Road. Its coverage is uh a little bit bigger. Um it's roughly 9 square miles and about 12,000 people. Um this station was built in 1999 and is uh 30 years old at this point or close to it and is uh in need of some updates. Um, it also houses one ALS engine and four firefighters. Um, what we're looking at is we partnered up with Florida Commerce to secure a hardening grant. Um, this will take care of uh updating it to current code for hurricane response. Um, working with them. Uh, the the grant is going to cover a new generator, a new roof. Um, we're going to update the bay doors and windows. The roof and bait doors are going to be the same type that we use at the other station, so it should make um the maintenance a little bit easier. Um

the upgraded roof is going to make it a lot stronger. And then uh the higher rated um windows as well. Two of the interior things that it's going to tackle is we're replacing all the lighting with LED. And it the station built in 99. It used that old bat style insulation that just kind of sits on top. You can see in in this picture, it just kind of sits on top of those um drop ceiling tiles. We're going to replace that with the sprayin closed foam. Um the that ties back into the generator. Uh so if if we increase the insulation and we lower the uh electrical draw by upgrading to LED, it's going to make that generator run a lot longer. We're going to be able to get more hours of it come time of Hurricane Deep when we got to run off it. Additionally, it's going to lower our um monthly costs for for heating and cooling. Completion of this is also expected uh by the beginning of next year. Uh next, our division chief of training and safety is going to tell you about community connect. All right. Good afternoon, mayor, commissioners. Um I really want to talk about this real quick briefly about the community connect program. This is a online portal uh that is going to increase the safety for all of our citizens um for what it's going to do. Uh the system is a web-based program that allows residents and business owners to update information inside this portal and it's also going to be able to feed directly to us uh while we're responding to the scene itself. So, Community Connect is a secure, voluntary, free platform uh that every single resident and every business that we serve uh can sign into it and update all kind of information. Um share all the critical stuff that we need to know. Uh it sort of prompts you throughout the process of this. Um and again, while

we're responding, we're able to look this information up. we can sit here as we're going and we'll have a better clue what we're getting into, the structure we're getting into, how many occupants are inside of that, any kind of medical, you know, assistance inside that structure. Um, one really cool thing about the community connect is whoever the contacts listed inside the program, it'll automatically notify you by text if you have an emergency at your your house or same thing with a business, it'll automatically notify. So, one of the key things for uh the residents um it is it gives us it pumps out information to us. Whatever they put in is what we we can receive. Um every time we get a call for service is when we'll get notified about the information for that. We can pull up on the map and it tells you everything. Uh it can update any medical information in there or mobility access. So when we get there, if there is a emergency there and we know someone can't get out of the structure, we have a better idea where to locate them out and get them out quicker. Um, emergency contact information. Again, not only is this for the notifications per text, but it's also if you know if something happens at a at a residence and we can't make contact with someone that's living there or if it's vacant, we can now pull this program up and we can actually make direct contact with whoever owns the property. Um, pet information. Uh pets are just as important as people. Uh I personally have three dogs. My expectation is my dogs will be rescued as well as everyone else inside the house. Um so with that, you can put all the information in there. Uh whether it's a dog, a cat, a fish, a lizard, it doesn't matter. How many there is, where are they located at? Um so we know when how to get there, what we're looking for on top of just individuals. Um one big thing also is to prevent emergencies. It starts with prevention, right? So this program actually directly contacts is connected with our prevention division so they can request smoke detectors or smoke alarms to be installed. U once they go into the program they can click on the request it will automatically

notify prevention division and then prevention will now reach back out to them and schedule install for the alarm the smoke alarm. Uh so obviously um all this is a major step forward in community safety. Uh the busy community the business community is just as impactful with the information we can receive from them. Um so the building itself it's very import it's important for us to realize is it a uh is it built with just wood? Is it built with concrete? Uh that's something we always have to look at when we get on scene. But if we know that information prior to getting there it's just that much faster when we get there. We can you know figure out what's going on. occupancy um with business businesses. Is it a high life hazard? Is there a lot of people that's going to be there during business hours or is it going to be something that simply it's 20 people from 9 to5? There's no one there after hours. But it's also you could put the information in there after hours. How many people are going to be there? Uh hazardous materials. So it's not specifically talking just about hazard materials, but it's also what's inside the structure. Is there an IT room that has a lot of electricity flowing through it? Is there any kind of battery backups that have lithium ion inside of it? um how is it ran? Those are things that we need to know prior to even getting there. The fire protection system. So, is there does it have one? Is it have sprinklers? Does it not have sprinklers? Where's the alarm control panel? These are all information that we need to know before we get there. And the faster we get there and the faster we can make these decisions is the faster we can act. One of the biggest things whether it's residential or commercial is getting into the structure. Um, every single business should have a what's called an oxbox on the outside, which h gives us access to the keys to make access into u a commercial structure. Um, look on the flip side of that as a resident, if you have a code to get in your front door, now we can make access into your front door without having to potentially break anything down. Or if you have a hidden key, that information can be put in there. Unfortunately, it's something we run across quite often is a call for service or a galithist. U we can make contact with the patient

through the window. We've checked all the windows. We checked all the doors. But potentially if they had a code on the front door or any hidden key, now we can make access to that and quickly make access go into the patient, you know, treat the patient. So why does this really matter? So instead of arriving limited information, crews arrived informed and ready to act. We can create our plan before we even get there. It directly improves the citizen safety, our responder safety, and again, once we get on scene, our decisions are made much quicker. So, Community Connect is again, it's an online platform. The easiest way to do it to sign up is actually our goal is to send out a lot of flyers, uh, be interactive with the community. Um, also create business cards. So, when we're on actual medical emergencies or fire incidents or a vehicle accident, we can hand these cards out and assist people to sign up. It's very simple, very easy. It's scan a QR code with your phone and it's it's right there. um or simply visit the website that we can put out through social media, whatever it is. This is what the uh the portal will look like once you sign in. It'll have all the information from obviously my info, your address, your uh email name, all that good stuff. Household information. It it specifically talks about kids and then elderly uh uh adults. Um one of the big things again, pets, my three dogs need to be saved. Uh any kind of attachments. So going back to uh the business community, the layouts of the structure, the the pre-plans, all that stuff is very important for us to have. And then again on the bottom right hand corner, you have your smoke alarms. Again, they would have had hit add request, it would contact our prevention division, and now they have the information. They would just make contact back and schedule to get done. So, Community Connect directly aligns with the city's mission of enriching lifestyle through exceptional service by equipping responders with critical information that uh improves safety, speeds decision-m and delivers a higher level of service to our community. And

with that, I will introduce Fire Marshall Perez to give you an update prevention. Good evening, mayor and city commission. I'm farm Marshall Perez. If I haven't got a chance to personally meet you, it's a pleasure to be here. Um I'll be going over the fire inspections um and where we're at with that currently. Um to date u from January 1st till now. Uh we have 303 new construction inspections completed. That consists of any new construction, fire alarms, uh stamp pipes, new businesses coming in, remodels. Um annual inspections, that's for existing buildings, businesses. um that gets done annually or bannually and then the reinspections that encompasses anything that is found like to be a violation or not needs and code not met uh between new construction and annual inspections. Currently we've gone from paper um reports to online. So this is an awesome move forward in my opinion. Um it keeps us transparent um face forward facing for the city and the community. Um these inspections um allow us to capture pictures whether it be a violation or something good or negative. It doesn't necessarily always have to be bad. Um it also allows us to put the code reference. So in the event that there is a violation and a customer or client has questions where we got this information from, it directly attaches the code. Um if you look here, this is an example of a or a snippet of one of our inspections. Um this will either show up green for passing or red for fail. Um so if you look at the first photo, we have an FDC on the side of one of our buildings here. Um at the time it was in violation. So here it shows where the code came from um the code reference and then why we cited it. Um the second picture is a Knox box. um those are

required in all our businesses that have any life safety um appliances inside. And it also keeps us from breaking doors, windows, and keeping cost effective approaches um for our business. In those boxes, they house a key that has u the master key to the building and any um access we need into that building. Uh let's see. Um as Chief Kern had mentioned earlier, we have the uh we have paired with the Red Cross initiative um program. So what that is is basically we can offer free fire alarms to anyone that is a resident in the city. Um one way of requesting that is through community connect. So that's one way um you can do emails, you can do phone call and how that all happens is once that's um contacts made, it goes to the prevention division and then one of our inspectors will reach out to whatever resident needs it um and we'll get there in a timely manner and install their smoke detectors. Another cool thing we're doing with the Red Cross initiative um we team up. It happens uh quarterly and we um pair up with safe neighborhoods. We'll do an initiative. We all get together, police, fire, and what other whatever other entity would like to join. We'll pick a area of the city that we think that could benefit from this and we'll go out as a team. Um this gives us a great opportunity to inform the public of you know, fire safety and whatnot and then also put a name with a face for local uh departments. So, it's it's a really great thing in my opinion. Um, also kind of rewinding a little bit back to the report writing. I know I got ahead of myself. Um, once they are doing that, it allows us to send an email to either the occupant there or the owner. So, you don't necessarily have to be there. So, it's a cool system that we have. So, multiple parties can get a copy of the report. Um, allows the inspectors to do any um, Q&A right there on the spot uh, real time. Um, and then again, like I said, it just keeps us transparent that we're not hiding anything and we're just trying to make a safer community for everyone. That's all I have. Can

I ask you a quick question? Yes, sir. Absolutely. So, is it smoke only or is it carbon monoxide as well in these detectors? No, sir. It's just smoke alarms only or fire alarms, I'm sorry. Is that a the grant only covers smoke only or or Yes, sir. Currently, right now, um, Red Cross, they'll give us 15, um, detectors at a time or smoke alarms or fire alarms, sorry, excuse me. Um, and then as we distribute them, we just refill them, but that's all we have right now. Thank you. And I'd like to introduce um, Deputy Police Chief Gork.

Good evening, Mayor and Commissioners. uh very happy and very excited to tell you about two programs that the police department has implemented uh starting last month. Uh the first one is the wallet card project. Now the wallet card project is a collaborative initiative designed to improve relationships uh with between first responders and individuals with disabilities and within our community. Um I'd like to take credit for the wild car project but unfortunately we didn't come up with this. It was actually a collaboration between the University of Miami, the Coral Gables Police Department and the Disabilities Independence Group. Um, what the card allows is for law enforcement to better serve our community. Um, I have an example here. Citizens can go through the website and we have a link on our departmental website that allows them to apply for this card. Um, this card is spec specific to the individual applying for the card. Um, there's also a caregiver card that they can also apply for. It will have the name of the individual. It will have certain triggers that the person may have. Um, and I want you to keep in mind that we rolled this out in conjunction with autism awareness month last month. So, we're kind of targeting those that have autism or on the spectrum, but it does apply to other individuals with disabilities within our community. Um, an individual who encounters a first responder, doesn't just have to be law enforcement, can present this card. And again, it provides information such as their name, uh, if they have sensitivity to light. Um, it also gives the first responder tips on how to better communicate. Talk slowly. Um, not make loud noises. Don't approach with sirens. Um, it also has a sensor on it, which I think is one of the most neat uh, attributes of this card. The little black square, if you'll see on your screen, is that's like a thumb pad or for your fingers. When they touch it, then it will produce one of four colors. And it should express to the first responder, is the person relaxed? Are they calm? Are they

nervous? Are they tense? I heard this is also great for first dates. But anyway, I think this is a I've seen this work at other agencies. I implemented this at a previous agency I was at and I know that it it really works. The people in the community that that are advocates for for autism. Uh they love the project. They loved it being rolled out. It just allowed us a bridge to better communicate. Um training is twofold. We have training for our law enforcement. It consists of uh manuals as well as videos. But additionally, on the flip side of that, the person who has issued the card also is encouraged to take training. Um and it shows them how to present it to law enforcement or first responders. Um gives different scenarios that they may encounter so that we can have a better collaboration or better communication. It's a slam dunk for us because we receive so much training in how to deal with individuals who don't want to communicate with us on purpose, but we seldom receive training on how to communicate with folks that do want to communicate with us, but because of a disability, they're unable to. So, this really helps us um kind of bridge that gap. Um there is no cost from our agency. There is a cost from, as you can imagine, costs have gone up recently. Um but uh there is a a fee associated because of the sensor on the card. It's a onetime $10 fee. If they lose their card, they will replace it for free. Um there are opportunities for grants in the future. I'm sure we can look at some community partners that if someone is unable to uh afford one of these cards um that we may be able to do some partnerships in the future to be able to uh facilitate a purchase if they can't do that onetime $10 purchase. But we're really excited about this program. The second program we have is our autism and dementia decal program. Uh this was spearheaded. We rolled this out last month as well. Um there's two types of decals. One for those um that have autism and those that have dementia.

This can be purchased by the individuals uh themselves or from their families. And these are to be placed on vehicles andor residences. We provide these free of charge. All they have to do is contact us and we'll get their information and they can either come pick them up in person or or we can mail them to them. Um there is a cost. It cost us about a$110 a piece, but it's well worth it. So far, we've uh distributed just about 50 in one month. Uh predominantly to those with autism and about 5 to seven, I believe for dementia. Um but what this allows us to do is as law enforcement and as other first responders, knowledge is power. If we're approaching a vehicle or we're coming to a residence and we see one of the decals, it cues us up. Hey, there may be somebody in here that has trouble communicating with us andor understanding us. So, it allows us to have that flexibility that if we encounter somebody that may not be hearing our directions or communicating with us, we can know that there's possibly a reason for that other than they just don't want to deal with us. Um, but very excited about these programs and I'll stand for any questions or we save those for the

Okay, then I will turn this over to Mike Sh. Thank you.

You know, mental health month this May and uh I think it's, you know, these programs are outstanding. I'm just about, you know, how many people uh can be spared just the trauma and the challenge sometimes, but also from law enforcement just, you know, uh being able to have that awareness. you know, it's just put more tools in your your bag in order to uh approach people and be able to do it in a way that that is fair and uh and humane, you know, because some, you know, people do have some people just have natural fears. And in certain cultures, uh because of traumas and challenges, uh automatically people, you know, become, you know, over um excited or whatever and uh that may appear, you know, to someone else or who may not understand that there's something else going on there. But I think this is really a way forward and I'm I'm glad to see something like that particularly. Uh we we really were f fighting for the issue of mental health and we did get a good response from our uh superintendent of schools, but also recognizing that this is a major problem for for our entire county and that we should take it very serious. It looks like PD is in the right direction for that. So, I'm I'm very pleased to see that. Thank you very much. Mayor, commissioners, good evening. I am the asset manager of the water department and I have a brief overview of our emergency response plan. In 2020, the EPA required utilities to offer cities our size to maintain an annually certify an emergency response

plan. Our plan includes checklists, contacts, organizational charts, and response procedures. keys to hurricanes, um, power outages, floods, things like that. Mitigation, preparedness, response, and recovery. Uh, let's go over the, uh, hurricane response. Since we are almost into hurricane season, we establish a utility emergency operations center in the Winter Haven admin building. Now, anybody that watched the NFL draft a few weekends ago, I like to call that our war room. Everything goes on there. We can monitor the SCADA. Uh we have a new computer that we monitor lift stations there. It's our communication center. Everything goes through our hub there and uh everybody staff takes on important roles. We will have uh project managers possibly going out monitoring lift stations uh checking to see if commercial power is restored. If we have a portable generator there, uh we can get that off, move it to a more strategic point that we may need. Uh but everything goes through the uh the war room. Uh organization organization charts again uh everybody has their role defined for them. I'm top of the list for safety. Uh we all review these things. Uh it's not new to us. We

know our responsibilities and uh and what needs done. Uh training and safety. We emphasize repetition. The more the crews learn how to complete a 214, the better off we are. uh when we get into one of those situations, we need to record uh resources, equipment, material more more accurately than ever. Uh the uh ICS 214 activity log uh we if we the more complete that we have that, the better off we have uh when reporting these things to FEMA. Um communication Over the past year, we've beefed up our communication with new two-way radios. Uh we have those in customer service. Uh all of the water plants, wastewater plant, uh and in our own utilities environment, we have crew leaders with those. The directors have them. So, not only do we have cell phone, uh we have a backup. Well, actually, it's more our primary communications, the two-way radios and the cell phone as backup. And in closing, uh our plan is not just a document. It is a system built on preparation, communication, accountability to keep our staff and the community safe. Thank you very much, Mayor Commissioners. I just want to add a couple comments if I can. Um, regarding Mr. Schu's uh, comments on the comprehensive emergency management plan within the water department. Water

department was one of the first non-public safety um, departments that we did a a elaborate comprehensive emergency plan on. We've always had them for police and fire and certainly for the airport. Um but theirs goes so much deeper that they have to think about those everyday incidents that we probably don't think about of water contamination, those types of of situations. And uh their plan has become the model that we are using to create similar uh individual department comprehensive emergency management plans presently underway within the parks and recreation department as well as public works. Uh the other thing I wanted to add was we are in hurricane preparedness month and just two days ago we kicked that off internally with our first training uh in and briefing session with all of our departments. We spent about three hours together Monday morning doing all of the things that everybody should be doing in advance of hurricane season. reviewing the plans, identifying vulnerabilities, looking at every new face that has joined the team, a new place that we've added to the inventory of how do we how do we uh make sure that we are ready to go at places like Lake K9 Nature Park or at Winter Haven Recreation and Cultural Center, facilities that didn't exist the last time we had a hurricane. So, there's not a, oh, remember how we did this last time? Those are all new plans that have to be laid out. So, I'm happy to report that that kicked off on Monday being the first work day of the of the uh the season for us and we'll continue between now and really what is I say August 1st is um our our big time of

getting ahead of the storms. Um but all that is underway and uh very pleased that we are as far ahead as we are right now. So, just a few comments on the emergency response side of things and I'll turn it back over to Mr. Carnival.

Thanks, sir. Uh, so again, this evening we we reviewed fire station 5 and two, the updates of everything happening there from a construction and rehabilitation perspective. We talked about the community connect program. As residents, I recommend everybody go home and and sign up for that yourselves. Put your families and pets on there. Um, we uh went through fire prevention and kind of things happening with Jeremas and his team. talked about the wallet card and decal program that we're offering uh to the community and then reviewed the uh comprehensive emergency management response plan uh within the utility department. So that is that is it for the evening. Um unless there are any questions related to those items. Okay. And then uh our next update will be on quality of life uh on June 3rd. One just final reminder. Um you're you have your commission meeting Monday. We have our trip Tuesday, Wednesday, Thursday. Um your next commission meeting, your second commission meeting in May falls on a Tuesday. So I just want to remind you of that because that Monday is Memorial Day. So it automatically shifts to Tuesday.

Sounds good. All right. Thank you. Any other questions, concerns for this evening? Seeing none, we'll adjourn. Thank you, sir.