Village Board - Regular Meeting

Minutes of the regular meeting held on February 16, 2026.

Village Attorney

Village Manager

Village President

Miscellaneous Trustee

Discussion/action on Ordinance No. 1923 amending Municipal Code §8-67 related to Pickleball at Klode Park.

For several years, neighbors have voiced significant concerns regarding pickleball noise at Klode Park. The courts are located less than 50 feet from adjacent residential homes. Pickleball generates a unique acoustic profile characterized by a repetitive, piercing sound that carries differently than other recreational noises. In 2025, the Village installed sound barriers and reduced playing hours to 8:00 a.m.-8:00 p.m. These measures have not resulted in significant reported improvements for nearby residents. Last September, the Village Board considered further restricting pickleball hours. That agenda item was tabled with direction for staff to speak with neighbors and players and find a compromise that would address neighborhood impacts while continuing to allow play at Klode Park. It is the neighbor's strong position that the pickleball courts are too close to residential properties and that pickleball should be re-located to a more suitable location. It is the player's strong position that the courts are located within a Village park and should be readily accessible to the public for pickleball play. Over the past month, staff met with both pickleball players and neighbors. In addition, a small working group of neighbors and players met in-person and developed the compromise proposal outlined below for Village Board consideration. This small working group did not include an afternoon player due to scheduling conflicts; however, staff did speak to afternoon players one-on-one prior to and following the small group meeting. Concerns were raised by the afternoon players that specifically the early afternoon (1:00-4:00) is limited to only two days of play in the original compromise. They noted that overall play is much lower at this time and felt the impact to neighbors wasn't as significant during this time when compared to the morning hours. Enforcement Measures Enforcement was of high concern to many players and neighbors. Many expressed frustration that the current rules aren't respected and that enforcement will be critical to the success of any proposed changes. Staff recommend the enforcement measures below. Install programmable magnetic locks with push-button egress capability to allow exit after hours. The courts would be locked, impacting both tennis and pickleball, outside the approved playing hours. The cost to add the magnetic lock to two gates is $18,232 or $25,017 for all three gates. 2025 surplus funds could be used to fund this expense. A Community Service Officer (CSO) will stop at closing times during the first month to ensure the courts are cleared. After that, the CSO will conduct periodic compliance checks. Staff will install additional signage inside and outside the fencing to clearly communicate the permitted hours and note that violations may result in citations. Original Compromise Proposal Season of Play May 1st through October 15th No pickleball play would be permitted outside of these dates. Hours of Play Monday and Thursday: 9:00 a.m. to 7:00 p.m. Tuesday, Friday, and Saturday: 9:00 a.m. to 11:30 a.m. and 4:00 p.m. to 7:00 p.m. Sunday and Wednesday: No play permitted Follow-Up Proposals Following the in-person small working group meeting, the pickleball players who participated in the meeting spoke to a larger group of players. They came back with the below modified proposal for neighbor and Board consideration. They recommended changes to play on Saturday during the summer months and added two hours of play, six days per week, during the winter months. Pickleball Players Counter Summer Season (May 1st through October 15th) Monday, Thursday, and Saturday: 9:00 a.m. to 7:00 p.m. Tuesday and Friday: 9:00 a.m. to 11:30 a.m. and 4:00 p.m. to 7:00 p.m. Sunday and Wednesday: No play permitted Winter Season (October 16th through April 30th) Monday through Saturday: Two hours of play daily Sunday: No play permitted The above counter proposal from the pickleball players was shared with the neighbors. Their response to that proposal is below. The neighbors changed the start time on Thursday and Saturday and defined the play hours during the winter months. Neighbors Counter Summer Season (May 1st through October 15th) Monday: 9:00 a.m. to 7:00 p.m. Thursday and Saturday: 10:00 a.m. to 7:00 p.m. Tuesday and Friday: 9:00 a.m. to 11:30 a.m. and 4:00 p.m. to 7:00 p.m. Sunday and Wednesday: No play permitted Winter Season (October 16th through April 30th) Saturday and Thursday: 2:00 p.m. to 4:00 p.m. Monday, Tuesday, and Friday: 11:00 a.m. to 1:00 p.m. Sunday and Wednesday: No play permitted Other Sound Mitigation Concepts The ideas below were discussed with players and neighbors but ultimately weren't included in the recommended proposal. Quiet Equipment (balls and paddles): The use of quiet balls and paddles has the potential to reduce overall noise levels in a noticeable way. However, many players expressed concerns regarding playability and did not support an equipment requirement. Because the courts are unsupervised public facilities, enforcing a quiet-equipment mandate would be operationally challenging without dedicated staff presence. As such, the effectiveness of this approach would rely heavily on voluntary compliance and self-enforcement. Players also noted the cost associated with purchasing new paddles and balls, particularly for casual users. Reduce the Number of Nets: Reducing the number of nets would primarily decrease noise levels during high-volume morning open play periods by limiting the number of simultaneous games. Morning players expressed concern that this approach would significantly constrain open play opportunities and court availability during peak times. Neighbors expressed mixed views regarding whether this measure alone would sufficiently reduce sound impacts; however, indicated support for the concept if implemented in conjunction with reduced hours of play as part of a broader mitigation strategy. Reservation System: Bayside uses a fee-based reservation system with minimal reported issues. Players strongly opposed this option stating that what they enjoy about Klode Park is that they can just show up and don't have to plan. Some also noted that it's a public park and as residents they shouldn't have to pay to use the park. Neighbors were concerned about enforcement. Court Ambassadors: Volunteer ambassadors could assist with compliance and education, particularly if quiet equipment was required. This would not independently address sound concerns. Prohibiting Amplified Music: While not identified as a primary concern, amplified music can contribute to the overall sound environment. Prohibiting amplified music may reduce total noise but would not independently resolve the pickleball-specific concerns. Alternative Court Locations: Alternative locations at Klode Park, Cahill Park, and Lydell School (owned by the School District) were identified by a pickleball sound consultant as potentially worth exploring. However, each site presents unique constraints and would likely require substantial sound mitigation measures to be viable. For example, the potential Cahill location was on top of the detention basin infrastructure and the Klode Park location would block the vista. Staff has looked for locations and not found one to be suitable. The Village should hire a sound consultant if the Village Board wishes to more formally look for alternative locations, but it seems unlikely that a location with the appropriate setbacks would be identified. Additional sound remediation efforts could be explored by hiring a sound consultant but are unlikely to alone to address the challenge at hand. Implementation If approved, implementation and enforcement would begin May 1, 2026, allowing sufficient time for installation of magnetic locks and updated signage. The CSO hours will also need to change to assist with enforcement. REQUESTED ACTION Staff recommends the Village Board approve Ordinance No. 1923, amending § 8-67 of the Municipal Code and approve $18,232 to add magnetic locks to two gates on the courts in Klode Park.

Discussion/action on contract for financial software for special assessment tracking.

The Village currently has only a handful of special assessments that are tracked in Excel. There will be a large increase in special assessments in 2026 and beyond related to lead service line replacements. Starting in 2027, there will be ~180 additional special assessments per year. Given the increase in special assessments, we would like to acquire software from BS&A to assist in tracking. The software will calculate installments, interest, and outstanding balances. We have been utilizing BS&A since 2013 for other functions. The special assessment software will integrate directly with General Ledger and Cash Receipting. Residents will also be able to make payments online via BS&A payments. Costs The costs will be covered by water utility rates. $3,920 is invoiced upon execution of the agreement and remainder is due in 2027. We would only be invoiced for the training time used. Staff anticipates only needing one day of training versus the two proposed which, would reduce the one-time fee by approximately $1,425. Annual fee: $3,430 One-time fees: $8,195 (covers implementation, training, project management, etc.) Contingency: $4,000 The contingency fee is specific to the special assessment module as some projects are complicated and require customization. We do not anticipate using the contingency. Timeline BS&A is seeing high demand related to their special assessment product. We would go live in 2027 with the product. Special assessments related to 2026 PPII will be tracked in Excel in 2026 and moved to BS&A in 2027. Recommendation Motion to approve the contract with BS&A Software LLC for Special Assessment Software.