Village Council - workshop

There we go. Magic. All right. We're going to call to order this meeting of the Wellington Village Council agenda review for Monday, August 10th. Mr. Barnes.

All right. First item we have is the presentation item on the public hearing for the budget. And it's the budget for an assessment rate for Acme Improvement District, Salt Waste Collection, and the Saddle Trail park neighborhood improvement district and resolution adopting um the rates for the budget for the water and wastewater utility and this week we'll have a presentation tomorrow evening for that but can answer any questions tonight if you have any questions specific to i have no questions anyone have questions tonight nope excellent all right taking us then to the consent agenda and the first item on the consent agenda is, well, besides the minutes, if you have any comments on those, please just get with the Village Works Office. Otherwise, next item of consent is renewing multiple contracts for utility process control, annual maintenance, and Ms. Pancis here can take us through it.

All right, so an exciting one to start it off. We have utility, we use a system of PLCs or project logic controllers to run our SCADA system. So that's the controls that control the plant, the wells, pretty much everything. They read the instrumentation, takes readings from our operations, and assists in running our facilities. So these programs are living documents. They need updates from time to time as part of standard ongoing maintenance for the system. So we previously did solicitations and awarded on-call contracts to the three vendors. No issues with any of the vendors. Everything's going well with the contract. We're proposing to exercise our options to extend. One vendor did request a small increase, but we want to keep the three vendors. So we are requesting an approval for up to $75,000 for on-call utility process improvement. And this is planned for in the operating budget every year.

Yep, any questions? So the rate of increase was $25 for that one vendor?

For the one vendor, yes.

So what does that equate to for the contract?

So it was $25 on their hourly rate. It's not. It puts them consistent with the industry. We would try to split it out, and we've talked to, it does, one of the other vendors will now be the low vendor. I got you. So we'll try to, wherever we can, try to use that one. There might be some things that other vendors plugged into that we need the continuity, but having three vendors is a good thing. We want to have the diversity. All right, thank you.

That brings us to our next item, which is authorization to award a contract to Pale Ink, DBA Visual Images, for the supply and delivery of trophies, plaques, medals for the Recreation Department. And Mr. Juck is here to answer any questions. Otherwise, this is an award to contract, and we've used this vendor for many years.

How is the one vendor twice the cost of the one we're using? It just seems really out of line. Okay.

Yeah, so part of the, and they've been successful doing this for years, is that they're also able to provide, the visual images group also provides the actual team photos and individual athlete photos. And as a result, they're able, because they're providing that service as well, to provide the trophies, plaques, medals, et cetera, at substantially lower cost. But the contract for pictures is separate and not something that we even are involved with. Those are purchases made directly by the team participants and their parents. But given that they're able to provide that, that's one of the basis, I think, that they're able to out-compete the competition. Well, that's good.

I like that much better than the other price.

I got a question on that as far as the participation trophies and I know this you're going to think I'm joking, but why do we buy those can we just not have Mister John come up if he wants to kind of take a little time on can give him a snicker bar or something anyway.

I'm not the biggest fan either, but we do get part is good to have a unanimous. Fuck amongst yourselves. But the kids love it. Even when the kids don't win, they love being in that trophy. They feel like they were a part of something. And then the ones that get, as we do playoffs now in soccer and the other leagues, first, second, and third get a larger trophy.

I think you're on the right page. Yeah, I still don't like them. You're on page 96 on your...

Yeah.

If you see, this is actually the first, this is a new bid that just went out. This is actually the first time that I've seen where we actually have first place trophies, second place trophies for each age group. And that's because of what Mr. Juck had just said just recently, I think within the last year or two, they started having playoffs for rec soccer and they now issue trophies for first place and second place. If you're not in first and you're not in second, You get the participation trophy. In the past, everyone got a participation trophy. So that's the only change now is you get a first place trophy, a second place trophy. And if you don't fall within those two, everyone else gets a participation trophy.

We used to give a medal instead of a trophy. But it's a nominal difference between the small trophy and the medal. And the kids love getting the trophy. I'm just being honest.

We sticking with this participation trophy thing. I'm still stuck on that part. Like whether it's necessary or even beneficial to the kid. And I know that they all love it and all that stuff. But it's like, what are we inspiring them to be?

Get the better trophies.

Yeah. So if you don't give them a participation trophy, they probably would inspire to do that. It's my thought, but.

Recognition is always good for this age group that we're in because it helps them and it's encouragement to them to do better and work towards number one.

Go ahead. Having coached rec basketball 10 years, the participation trophies are great in rec sports. I don't know that I would do them at travel sports or in bigger leagues. I think the whole point of rec sports is team building, is collaboration, is working together. It's skills building. It's how to work together as a team. And those that excel, especially in the younger age groups, really like the new programs that we have for playoffs. We didn't have playoffs for all the years that I coached direct sports. And that only came around in the last three, maybe four years in basketball. But I think certainly at the little, little age group, a participation trophy, it works well. They like it. They take something home. The parents like it from a everybody got some team time. Everybody wins. Well, I wouldn't do it in every sport in every age group. But at the younger sports, particularly in rec sports, where the requirement is that everybody has to play, everybody has to participate, some recognition for that, you know.

Maybe you're on to something with an age, like instead of everybody, like every age, like, I don't know, eight and under or seven and under or whatever.

It's something we can certainly look at, but I tend to agree with your thought process. It's important to know how to lose. It is important to know how to lose. Very important. But the kids love it. The kids love getting a trophy at the end of the year.

Okay.

Cool. If we can look at that as far as potentially doing an age that everybody gets a trophy, even though I still don't like it, but whatever.

Maybe break it down in basketball, you know, like the juniors and below or something like that. Yeah, I'd yield to Mr. Levin and his experience.

All right. Excellent. Any other comments? Next.

Awesome. Still great prices on that agreement. Next item is authorization to redo an existing maintenance contract for the amphitheater lawn ball fields located at Greenbrier Park as well as South Shore Park. This is the maintenance for the Bermuda at those three facilities. And Mr. Wagner is here to provide any detail you need. And Mr. Delveg can provide any detail as well.

I'll start the public works department manages a specialized schedule to maintain the amphitheater lawn Greenbrier Park ball fields and South Shore Park ball fields program includes mowing trimming fertilization soil conditioning that removal and chemical applications. This was originally awards contract was originally awarded in October of 2023. to florida uls operating llc doing business as haverlyn ag innovations um this was a three-year contract that obviously is set to expire in october of 2026 and we're in front of you today seeking the first renewal option to continue to use the services and this renewal includes no price increases for the renewal period so we're requesting authorization to exercise the first renewal through October 9th, 2027, in the amount of $248,057 for all three parks.

Anything to add? They do a fabulous job at keeping them.

And they're keeping the price the same. It's awesome. Win-win.

right excellent all right it brings you to the next item which is authorization to utilize the city of west palm beach contract as the basis for pricing for the provision installation of riprap rock riprap and that as you learned at the last meeting from mr stillings on an unrelated matter what riprap is so uh if there are any questions which they can take you through it and so i can provide any additional detail as well

Yeah, we're looking for these are 2 separate projects. It's the installation of rock riprap 130th Avenue and 50th Street and secondly south side of 50th Street across 120th Avenue. The combined cost of both projects is $132,100. We're utilizing the City of West Palm Beach contract, whereby we invite the awarded vendors to provide a quote. We did that, as you can see in the chart. Murray Logan Construction was the lowest quote at $132,100 combined for both projects. So we are recommending award a contract to Murray Logan, which I believe we have a very good working relationship with. My question.

They're very cheap. They're fabulous with us, once again. We have no problem with them whatsoever. They're significantly cheaper. It's just crazy. You're out of whack.

All three of them are miles apart from each other.

Yeah, it is. And they're actually the best one, which is Shepard. That's even better. The best one, the cheapest one. Let's keep moving along.

So those two locations don't have riprap right now, or they are being replaced? Okay. Gotcha.

All right, brings us to the next item, which is Resolution No. 202641, the Routing Prevention Coalition Bucks Certification Certificate Program. And Mr. Juckett's here to answer any questions, and Mr. Harris is as well. And if you want to come up.

Tell us what the program is. Come on. With a microphone. Two chairs, both of you come up. You don't want to sit by him?

um driving prevention coalition dpc it's a it's a um county program where they offer swim lessons for uh individuals that don't have the ability to get some lessons so they they go through their process they apply uh palm beach county then gives out these certificates they're allowed to bring them to county pools and then we as a wellington even though we're not county technically We engage in the program with them and let them use those certificates at our facility. So they come up, use it to register just like anything else. If they're a resident, even better, our lessons are $60 for residents, $75 for non. So if there's anyone that is a non-resident that comes in with one, they would just have to pay the additional $15 to cover the lesson because the certificate covers $60. Then after that, they'd be able to do the lesson just like anyone else would.

This is a great program. We're doing this, what, 20 years?

Yeah, it's a great program.

We don't have to do anything for it. That's what I was going to ask.

We get reimbursed. So at the end, usually at the end of the session, the sessions are two weeks long. We try and get them back as soon as we can. We send an invoice for all the bucks that we have. All the DPC bucks that we have have numbers on them. We let them know the name, everything. Then they give the full amount back.

How do you promote that program? Because it is great.

So it is a county program. They do a lot of promotion in it, but it's something that they have to be applied for. So they do it themselves. It's not our program per se, but we allow everyone.

Yeah, we don't actually promote ourselves. Everybody on the county that is involved with it, they send out a blast, and they market it, and then they know when the pools start, when they start their programming, when the lessons start. They give them all the information when they get the buck.

Yeah, we give them our information for what our lessons are, and then they use our facility as one of the facilities that will accept the books.

Any reason not to put it on our site to promote it as a county project?

We could.

We absolutely could. That'd be great. Any other questions? Thanks a lot.

The next item is Resolution 202637, ratifying the agreement with Florida Department of Agriculture and Consumer Services for a grant, a tree planting project. And Ms. Quilkin, take us through it.

So this is an award of grant for a village park tree planting project in the amount of $50,000, and there is no match for it.

Great.

Any other comments or questions? Do we use that for anything in particular? Is that an Arbor Day thing? A garden club thing?

We have a layout for it. It's actually, I think, improving some of the islands within the parking lots throughout Village Park that was submitted with the grant application.

Sweet. Great.

Next up.

All right next item is a research number 2026 dash 32, which is the budget amendment for reduced license fee payment from Walton athletics LLC in the amount of 477,000 and is going to get a start of this in the school can provide some background as well.

Well, just preliminarily, you all know that there was a shortfall in the amount of the license fee that was recently paid. We're not going to get into the specifics of that. We certainly dispute their ability to have withheld that. But nevertheless, a budget amendment is required because we have to cover that payment. So that's the purpose of this budget amendment. It doesn't mean that we're conceding that they were appropriate in withholding that amount. That is part of the litigation, and we'll continue with our position in that litigation.

So we're going to make sure that the obligation is fulfilled and everything else, we're going to deal with that in litigation, not here? That is correct.

And that payment goes where? To who? Who's the payee?

I think it's U.S. Bank, I believe. Okay. With that, it's our bond payment.

Understood. Okay.

All right. Brings us to the next item, which is Resolution No. 2026-42, which is the Walk Safe, Bike Safe resolution urging the school district to evaluate and consider implementing those programs. This was the information that we received from the Metropolitan Planning Organization of Palm Beach County. And with some minor modifications, we've presented the resolution here for council's consideration to transmit after approval and consideration by council to the school district.

Okay, everyone take a look at it and we can move it forward tomorrow.

Since this is on the consent agenda, is this something that council would like to consider as part of the public hearing? We can move it in there. It's not necessary that this isn't required public hearing, but you can consider all three items concurrently as part of the micromobility issues. I'd like to take it with micromobility.

We'll put it together. We'll move it together. I also want to move the two ordinances up to A and B, so that way if there's parents here, they can speak and go instead of having to stick around to the end when we get there.

So that'll be a will be moving. 7 I to the part of together with the 8 be in a sea which coming attractions and will essentially be moved up to 8, a an 8 be right to a B and C would be the marketability stuff and then a team and we the highest be able to take the last concern item.

Sure.

last consent item is approval the second amendment to land swap agreed mh wellington 2023 llc and this is an item that's come before you in the past it's the corner piece at the corner of pearson road and south shore boulevard adjacent to a corner property located in mallet hill and they're acquiring a portion of that corner sliver from the village at 200 000 this is just an extension allowed pursuant to the agreement the purchase and sale agreement we have with them And it's just for they're completing some additional paperwork and due diligence.

And in exchange, we're also getting a bridal trail that we've been needing for quite some time.

That's a good trade. Any questions? No? We might be done before Amanda gets here.

notwithstanding the uh uh order change we had the next item then taking us to public hearings is ordinance number 2026-15 the interlocal service boundary agreement with palm beach county and mr stillings can give us a brief synopsis of this or as long a synopsis as you'd like well with the second reading and we're going to deal this tomorrow so that's good

Yeah, this is just an agreement to coordinate the land use and public facilities and services in the area. I'll show you the map tomorrow, but this is north of southern, basically from properties east of Arden and west of Arden, for your context. The agreement doesn't annex any property, but it does address the objections that the county has raised to the artistry annexation. And you will have a small revision to one of the terms of the agreement in your package basically just clarifying the release of declaration of restrictions on some of the the property particularly within Arden and some and the date of that release Can you highlight the change in the supplement for me? It's in section 3 Section 3 subsection F. I think it's on page 4 of the agreement and

It's just not like red lines. It's hard to spot.

No, it's not. 3F? I don't have it. It's top of page 4F, starting with the Declaration of Restricted Covenant on annexation. Basically, the county added some additional ORB pages as well as the date. Okay.

So it's technical, not substantive. Okay. Yes, sir. All right. We'll talk about this tomorrow. Unless someone has questions now. I suspect we'll have the same answer for the next two items as well.

All right, brings us to the next items, which are ordinance number 2026-16 and ordinance number 2026-17, which Ms. Bosch is coming up. And Ms. Coates can join her as well. This is second reading of the micro-mobility-related ordinances. And as we indicated earlier, we'll also move the item on walk-safe, bike-safe programs resolution for the school district to the same area as well. And Ms. Bosch can just give a brief summary of what we've modified or adjusted since the last first reading, and we'll have a more detailed presentation tomorrow evening.

Quick question. We're moving the resolution to public hearings, but that does not make it a public hearing.

That's correct.

Okay. Oh, we almost made it. We were so close. Come on in. Okay. Anyone have questions on these today? We'll save them for tomorrow.

I just want to point out that in your supplement folder, you have a new red line and a new clean version of Ordinance 2026-16. That's going to replace what's in your book starting on, I think, page 214 for Chapter 22. And the only thing that's different about that is... having some conversations with PBSO legal department specifically we just wanted to clarify that the enforcement for the golf cart penalty and the micromobility penalty is it's a civil citation as opposed to a statutory violation doesn't change the amounts or anything like that we just wanted to clarify the language.

So they don't get points on their record or anything like that?

Correct and that was never the intent but we just fine-tuned the language to fix it.

And that doesn't matter if it's parked or if they're moving?

The only caveat is there may be different rules if they're in the road, specifically.

Versus a sidewalk.

Yes, specifically on the golf cart, and probably PBSO could speak to that better than I can, but under our ordinance, they would never get points. If they get cited under state statute, I can't speak to that. Got it.

Okay. Were there any of these kinds of issues related to first day of school today that we're aware of? Micro-mobility, non-human powered kids moving around. Non-human powered kids? Non-human powered kids.

Micro kids.

Not sure we're there yet.

Not that I'm aware of.

I can tell you almost got ran over.

It was focused on the traffic. PBS was focused on the traffic. Typical Wellington School traffic issues.

Or state chaos.

Well, I don't know if it was typical. I mean, coming out of my neighborhood, I've never seen it backed up beyond Wellington Trace. It was for high school. For the middle school.

Yeah, in the morning. And yeah, there was in the afternoon, there was a delay in the gate on the west slot being open. Oh, that's not going to help.

And at the high school, it was back to Wellington Trace as well. And two kids on micromobility devices flew by me as I was running, and they were both on their phones.

Like, no helmets on either of them as well. And the blight at Binks wasn't working this morning either.

Yes, so I would say this is still typical first day of school. We haven't hit anything that's outside the first day of school. And I think the issues at the high school eventually call themselves as they move through the first couple of weeks as parents have to relearn the drop-off scenario. Certainly, we can't do too much except keep hitting the principles in terms of opening gates on time at landings and ultimately, hopefully, middle school traffic.

I was sure I was going to get hit this morning.

Landings. They were they're queuing up at like 545. I saw buses in there and cars pulling in there. So those gates were open. But what I found weird was that the Wellington High School, no school police out in the street, directing traffic or getting people through the gate. There's nobody out there.

Yeah, generally what ends up happening is, I know from experience at Wellington High School, is that you end up actually, their resource officer may not go in the street, but what you do have is you have some additional faculty that end up doing some traffic directing at the entrances and the gates.

And there was nobody this morning, and kids were just running across the street.

At the high school, they had, I believe, a deputy out crossing people, not at a crosswalk, which I found interesting, but I've never done this before. Today was my first day. Oh, that's right.

Congratulations.

Thank you. She's still there. I haven't even heard about it. They had a few. I thought it was interesting that there were no crossing guards. Is that not a thing for high school?

So the crossing guards are actually not there for the high school.

So that's New Horizons that we've seen before.

Those crossing guards are there for New Horizons.

That's crazy to me.

Sometimes they're tucked out of the way I saw 2 motorcycle police. At PM Polo Park middle. But they were tucked out of the way like behind the church not behind the church on the church side and.

The presence of all the schools today.

Yeah, so school but they they were also on the streets. Oh yeah.

I saw a motorcycle lot of deputy go up and down just doing circles in front of high school when we're running.

Well usually after the first 2 weeks things get better and most of the people are like I'm not doing this let me get a golf cart or whatever.

A bicycle.

It'll improve.

I wouldn't say on a norm after 2 weeks but at least it does get better.

All right. Any other questions? PBS continues to monitor all the school traffic and we'll have some information I'm sure from the lieutenant and captain in the coming weeks as to how that went.

As always.

I have a question, though. Back to this for one second. Is there an option to have crossing guards at Wellington Trace and Greenview Shores? Is that an option if we...

I think ultimately it's one of those things that, you know, while PBSO would certainly have a recommendation as to how the crossing guards should be placed and where they should be placed, ultimately it's a decision that we make and a budgetary one. We have a certain number of crossing guards that are allocated within our PBSO annual contract, and should we change that, we can make amendments to the contract if it's a substantial enough increase.

So did that change from last school year? Because they were there last year.

They were there for summer school.

she's going to say that you know for some reason we decide not to have them there. Not sure.

I don't believe you made any changes and we're still under the old fashion.

What time I can verify that about from the high school high school. Yeah, I think it's another they're they're they're middle school.

Yeah, but they're not there for the high school and it's you know still a little bit dark out.

I think that that's kind of important. The flashing light doesn't help.

We should probably speak to captain because Remember they get five dollars per citation now for crossing guards and every one of those citations that we so they're getting five dollars They weren't getting before for every citation and that's that may or may the more pay for I don't know if that's how it's going to work because I don't know if that money goes into a pot for a dark County.

Crossing guard recruit, but I do know we pay $5 high school kids crossing guard compliant are they going to wait for crossing or they should do what they want. That's why that's why I mean middle schoolers in elementary. We know they're going to generally be better behave in the high schoolers who are probably not going to wait for the cost.

Do they have authority to cross the guards to have any punishment whenever they don't listen because they all have school ideas right so I don't know I'm getting a nod in the back.

Come on LT force that 11 says have a whistle whistle and put some cuffs on to go. I think that's something that we should look into for the high school. Okay.

We've also got some drones we're going to be flying out in a few different schools that we know are typically, I think we're doing landings, Wellington High School, New Horizons, and Little Park. So we're going to fly drones this week so we can kind of see how everything is flowing, how many people are running out in the middle of the street and so forth.

Do you put paintball guns on them? Paint the target. Regular agenda.

Everybody at school would know you did it. All right, moving on.

All right, brings us to our regular agenda, which I'm not sure if we're going to go in the right direction here. It's a request for a lien reduction at 13492 Exotica Lane. Mr. Stillings and Mr. Khalil are here to answer any questions. As you just have recently experienced a few months ago, we had a lien request reduction, and this is a similar scenario, although I'm sure the details are different.

The current lien is $168,689.11. The owner is asking for that to be reduced to $1,000. It's not a homesteaded property. That amount exceeds our administrative author's authority, so it's coming to council. uh there were three violations um the most egregious uh lasted uh between 2012 and uh through 2026. 2012 yes sir okay that's a lot of years okay uh that was for um tree removal of four trees um and then you had property maintenance violations um that were um 1447 days

was the owner of the current home the one that removed the trees or was it a previous owner and they bought the house and then found out about it i think it was his mother it was yeah it was the um uh mother's property and then the the deed was transferred to the uh the son so the mother who previously owned the home removed the trees and he took the home over and didn't know about the trees and so this went on for

over many years without knowing and then he was told however many years later well there were many many notifications along the way okay and once the deed is transferred the code notices go to the new owner yes yes well go to the address that's in the property appraiser records we have what's on the recorded deed the address for the deal mailing address

So you have like the notices you have the dates of the notices and they were every every so often how how many notices and when were they 14.

So the son was notified numerous times between 2015 2016 2019 numerous conversation with court officers explaining that day violations are outstanding that was with the mom or the son, the son, the son, the mother. basically told the officer talk to my son Hill had everything and then after that it was always the sun because he did hold himself out to be the property manager for her ownership.

Yes. So just to be clear this isn't since 2012. And the sun you in 2012, yes.

The property manager.

Were they offered the 80% reduction that you guys normally do? Were they offered any kind of reduction?

We couldn't because it's a non-homestead and it's over the amount.

Okay.

So it has to come to council.

Got it.

Okay.

Since the deed changed, is it homesteaded now or still no? Still no.

It's listed for rental now. We don't believe it's occupied at the moment.

But everything is up to code now as far as that goes. That's the only way it comes to you. Yes.

Or the only time they can request the reduction is once they come into compliance. Everything's secured. Yes, sir.

All right. We'll hear. I guess the homeowner's going to be here tomorrow night. Does that make sense? The property owner? Correct. Okay.

All right. It's in the book.

I like it. Anything else?

That's all we have unless Mr. Cohen has anything else. Mr. Develager, Ms. Quickel. I have nothing else.

Like I said, we almost finished it before you got here. I'm good. Anything else from him? Lawyer? Nobody? All right, good. We're adjourned.