Planning Commission - Regular Meeting

Hey, thank you everyone for attending the planning and zoting meeting tonight. Uh 12:18 or 12 2:18 of 2026. Um we're going to start our night by the pledge of allegiance. I'm going to have Commissioner Alder lead us in that to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you. We'll start off with a roll call vote. Commissioner Scott.

Oh, can she hear us on that? Oh, is she? Can you uh I'm here. Okay. Thank you. Commissioner Beckm here. Commissioner Sts here. Commissioner Alder here. Commissioner Mitchell here. Commissioner Christensen here. Thank you. Um for the minutes from the previous meeting from January 7th. Are there any comments, questions, or concerns? Hearing none, I would entertain a motion. So moved. Mr. Mr. Chairman,

thank you. Do we have a second? Second. It has been motioned by Commissioner Beckram and seconded by Commissioner Alder. All those in favor say I. I. It carries. Okay, we're going to move down to our first agenda item. Okay, we have 2025-140. It is the uh a request for an extension from Richmond America Homes. And now we'll hear from staff.

Yeah. So, um basically they found themselves that they were in violation. Um they were kind of at that deadline. So, they're just requesting a six-month extension for phase 14 of the subdivision. Um, as you can see from the map attached, it's um just north of the old mill pond subdivision number two. Um, and so we already approved the extension for subdivision 15. Um, the applicant was just a little behind in getting us um materials of progress. um which is included in your packet. So, we're just trying to catch up with this um with this extension to go ahead and move forward.

Does anyone have any questions for staff? I have one. Might maybe it's best answered by the applicant or or you. I don't know. Maybe they would know their timeline better. Um it's on the um Oh, never mind. This is for phase 14. My question is on 16. That's the next agenda item. Yep. Okay. Uh Michelle, at this time, do we invite the applicant to come up on this? If you would like, if you guys would like to come up to speak, you Well, I guess I should ask, is the applicant here? No. No. Okay. Um, well,

any discussion? I have none. Seeing none, I would entertain a motion. I'll make the motion to approve uh, let's see, it's 2025- 140. Is that correct? Mhm. Yep. Okay. There are some conditions. You don't need to read the conditions. Yes. There's two samples there. Both of those samples. Which part do I need to read? Is it on

request six month extension for pre-construction? Is that part of it? 87.

I'm not sure which page I need to be on. Oh, okay. So, I need to read the one, two, and three. Huh?

Yes. Planning staff recommends that the Tula County Planning Commission makes a motion to grant the extension for Wild Horse Ranch phase 14 with the conditions of one. If the infrastructure is not complete and approved by 7726, the developer shall apply for these phases again from preliminary plat through the updated subdivision code. Number two, if the infrastructure is approved before 7726, the developer shall record phase 15 within 30 days from the date the approval was given or the phases shall be applied again from preliminary plat through the updated subdivision code. Number three, no refunds given for previous applications and inspections.

Thank you. It has been motioned by Commissioner Beckram and seconded by Commissioner Mitchell. All those in favor say I. I.

The vote carries. Thank you. The next agenda item is Bear with me. I have to do this on my phone this evening. Um is 2025-142. Then we heard from staff. All right. Okay. So, it is again an extension of uh Wild Horse Ranch phase 16. The last one was 14. This one is 16 for Richmond America Homes. Yes. So, um this is just catching up with the other two. Um this is the um Wild Horse Ranch face 16. And so, they're just requesting the extension for pavement completion. Um and so as you can see it's just the parcel that is immediately east of the um parcels for phase 15 and partials for phase 14. And so again they were having a hard time getting us the proof of com of um uh proof of progress. So, we were a little behind on that, but it the proof of progress was shown in the packets that you guys received um along with this picture here. Next slide. Um and so, um planning staff is just recommending that you make a motion to um grant the extension, um which is 6 months under the conditions imposed.

Thank you. Does anyone have any questions for staff?

An additional six months on the end of the previous extension or is this so this is their first six-month extension and after this one they can apply for a second but that's just total of two. So we just approved one for section 14. Yeah. each each phase gets um up to put this a year out.

I I do have a question on this. So, according to the recommendation, it has to be uh completed and approved by July 7th of this year and according to their own timeline, they're anticipating it won't be completed until September of this year. So, um, the only reason I bring it up because I I thought they might be here to maybe give an explanation, but Are you here? Oh, you're here now. Okay. Yeah. No, I mean, we do fully anticipate that on phase 16, we will need that second six-month extension. Okay.

So, on phase 14, we don't anticipate that. That should be starting here in the next couple of weeks. It's kind of a infill piece. So, we've got the bulk of the the major uh uh infrastructure, you know, kind of coming from both sides. And so, it's kind of just filling in these two chunks. So, um, as far as that goes, uh, yeah, I mean, it should be quick development work, so we should be fine on on 14 and then 16. Uh, we do anticipate we'll we'll request that second six-month extension to take us into the fall for for pavement on that one. Gotcha. Thank you. I didn't want to interrupt while you were talking. Can you come um where's the signed sheet? Can you come up to the mic and sign that sheet? Um, does anyone else have any questions for him at this time? Actually, I do. Just one.

Let's let him get to the mic first. I'll wait to get there. Yeah.

The question I have, you just described the fact you don't expect any problems with the timing, but if we were to get a lot of snow, would that be a potential delay? Uh, not necess I mean I guess if we had a very early onset winter for next year that could potentially affect paving for phase 16. Uh, but as far as the pipe work goes getting started on phase 14. Uh, I mean easier digging through snow than it is through the through the through the ground. So I usually snow doesn't affect three feet.

Yeah. Yeah. Usually snow doesn't affect the early stages of the project. It's mostly just the later stages. So, like I say, if we had a an early onset winter and we just, you know, couldn't pave 16, uh, if we record on road base and then just pave first thing in the spring, I think that's worst case scenario, but again, based on the winters that we've seen lately, uh, I mean, I was paving a project this year on December 22nd. So, uh, I don't I don't think early October is going to be issue. Yeah. Yeah. Just a question. Okay. Yeah, sure. Thank you. Any other questions?

Just a comment. The only real discussion here is they did not request within the period of time. So like asking for the first 16 as long as that's current time. Yeah. So they they went and requested on the day where it was actually is the day that they expired. So because they requested it on that date, the time that the application that took to deem it um complete that after that is when we start counting off the six months. Yeah, we uh

we got yeah got right down to the wire on uh on that application. I think I sent it to her uh afternoon of that last day. So, chairman, I have a recommendation if you guys are so inclined to approve this on the first condition where the applicant has stated he already intends to request an additional six-month extension. I would recommend that if the infrastructure is not complete or an additional six-month extension has not been requested by July 7th of 26 that they have to start over.

Okay. Thank you. Thank you. Any discussion? Seeing none, I'd entertain a motion. So motion looking through.

Oh, can you Mr. Mitchell, can you turn your mic on, please? Thank you. That's what I sound like with a mic. Yeah.

Okay. So, Michelle, um, can you help me with that motion language? So on the first one, I'd say if the infrastructure is not complete and approved or an additional sixmon extension requested by 7726.

Okay. I would I would then motion that we move to approve the six-month extension requested a Richmond America Homes for pavement completion for Wild Horse Ranch phase 16 application number 2025-142 based on the findings and the subject to the conditions listed above it by the planning staff which are number one the if the infrastructure is not complete and approved by 77 26 or six month extension

or the six month extension has been requested the develop

by 7726 the developer shall apply for these phases again from a preliminary plat through the updated subdivision code. Number two, if the infrastructure is approved before 7726, the developer shall record uh phase 16 within 30 days from the date the approval was given or the phases shall be applied again from preliminary plat through the update subdivision code. Number three, no refunds given for previous applications and inspections. I'll second that.

Thank you. It has been motioned by Commissioner Mitchell and seconded by Commissioner Alder for 2025-142 to be sent to be sent uh with a favor favorable recommendation. Um all those in favor please say I. I. I.

The vote carries. Thank you. Okay. The next item is going to be 2025-077, a preliminary plat approval for the proposed ETSRS facility subdivision.

Yes. So, um the applicant is here today with um other staff. So, if you guys have any questions for them, they are here to answer them. Um, so basically, um, this is a subdivision that is north of I80 and just sits east of on the east side of Raleigh Road. Um, and it's there. It's for a subdivision that is going to be for uh, soil land farming modified. And um so the proposed subdivision um is in an area according to the uh Tilla County general plan update 2022 where it is allowed. Um so surrounding areas are of that same nature where it's heavy industry um and like uses and uh planning staff has found no current concerns or issues with the proposed um request to move to a final plat approval. So this is a preliminary and um so after they go through this preliminary um application they will move towards final and then a conditional use permit um as it is uh called for in the land use code as C which means they would have to pursue a conditional use permit towards the end of this application. Um so we uh planning staff um recommends you make a motion to approve the preliminary plat.

Thank you. With with the conditions stated? Yes, with the conditions stated. Thank you. Are there any questions for staff?

Perfect. Um, seeing how the land owners are are here, are there any questions for them? Okay, seeing none, I would entertain a motion.

Oh, this public hearing. This is the this is one of the two. Okay. At this time, I'm going to open uh the public hearing. If you would like to uh step up to the podium and speak, please do so. We are going to do a 3minut limit. When you come to the podium, please uh make sure the mic is on, the light will be green, and sign your name, and then state your name and uh where you're from. Okay, seeing no, as there's no public comment, I'm going to close the public hearing. At this time, I would entertain a motion. I'll make a motion to approve the preliminary platrs facility subdivision for land department modified conditions of one. Upon completion of the civil design for the project, the county roads department shall review and approve all roadway improvements. The county health department has issued a conditional approval letter requiring that following installation of the water treatment system and additional water sample be collected and reviewed by the health department.

Is there a second? I'll second. Thank you. Yep. So there's the third um following consultation with the North Fire District Fire Marshall 10,000galon water storage tank was approved on the office building equipped with the fire system for fire suppression. Second. Yeah, I'll second that. Thank you. Yep. Um it had been motioned by Commissioner Alder and seconded by Commissioner Stz. Commissioner Beckm. Yes, Commissioner Stats. Yes, Commissioner Davos. Yes, Commissioner Alder.

Yes, Commissioner Mitchell. Yes, Commissioner Christensen. Commissioner Scott. Thank you. Motion carries. if you want. Um, the applicant would like to come up and just say a few thanks to the planning commission. Absolutely. Yeah.

Aaron Norton, vice president with ET Technologies. We're the owners of the ETSRS facility and just wanted to say how much we appreciate you guys' time and opportunity to come out here in Tula County and and do some good business and and work with you guys. So if you had any other questions or any you know interesting uh you know things about what we do as a company happy to help anytime we want. So appreciate you all. Thank you.

Okay that'll bring us to the next order of business that is going to be I got to scroll 100 pages here. Okay, that is going to be uh 2025-181. It is a major subdivision preliminary plat approval for Outlaw PAR at Ochre Hills. We'll hear from staff.

Yes. So, um this subdivision uh is right along the edge of the Tula um city uh municipality boundary line. And so it is of similar density to um the property that's immediately west of it. Um and then this is just what the subdivision looks like. It's just it just sits south of Smelter Road and we so it's um compatible staff found that it's compatible with the Tula County General Plan update of 2022. Um although the subject area is not explicitly addressed in the general plan um as I've mentioned the surrounding zoning districts and the municipal zoning immediately to the west are consistent and support the vision um for this subdivision. Um and so staff found no concerns at this point and um the applicant provided all required documentation um for this application to be deemed complete. Um it did go through a initial agency review. Um and uh there was only one comment that was one agency that did not get a chance to comment at the first agency review. So part of the condition is that once they go through to the final plat they address whatever comments um the agency that wasn't able to review the first round gets reviewed at the final plat.

Which agency was it? Um it was uh Tula County, sorry, North Fire District, Tula County. Thank you. Um Rochelle, public hearing on this one as well. Yeah. Okay. At this time, does anyone have any questions for staff?

No. I'm going to open up the public hearing. Once again, if you uh would like to come up to the podium, we invite you to do so now. Please make sure the mic is on and state your name and where you're from and sign into the log sheet, please. The time limit will be 3 minutes. Seeing how there's no more public comment, I'm going to close the public hearing. Are there any uh the applicant is here, Mr. Mr. Harris is here. Um, does anyone have any questions for for him? Any discussion? Okay. At this time, I would entertain a motion.

Go ahead. Okay. I move we approve the uh major subdivision preliminary plat approval for outlaw par at Oak Hills application number 2025-181 based on the findings and subject to the conditions listed by the planning staff. I believe there's one condition down here list any additional findings or facts andor conditions. I'll second it. Do we need to we need to state these additional or is that covered in his motion? Okay. Okay. You second.

Thank you. That's been motioned by Commissioner St and seconded by Commissioner Beckram. This will be a roll call vote. Commissioner Beex, how do you vote? Yes. Commissioner Stz, yes. Commissioner Dav votes, yes. Commissioner Alder, yes. Commissioner Mitchell, yes. Commissioner Christensen, yes. Commissioner Scott, yes. Thank you. Motion carries. I believe that's that's all we have for tonight. Um, thank you guys for coming. I move to adjourn. If I had a gavl, we all second. Thank you for coming everyone. Appreciate it.