Heritage and Arts Commission - Regular Meeting

Oh, I'm new to this. Calling the meeting to order July 30th at 530 Heritage and Arts Commission meeting.

July 28th. July 28th.

I apologize.

So I will call the roll. Chair Gupta is absent. Vice Chair Faibush? Present. Commissioners Etemad? Present. Commissioner Farron? Commissioner Fung? Here. Commissioner De Mujica is absent. And Commissioner Noguez?

Here.

Okay. At this time, if there's anybody that wishes to address the commission, may do so on subjects that are not on the agenda. Okay. Is there anybody? Okay. Seeing none.

Okay. I'll give a brief chair report for the summer. So July 14th, we hosted Tyler Willis's reception in the upstairs gallery. It went really well. The reception was great. He really talked in detail about his art and also there's a digital component to the art pieces as well, where you can scan on the side and, And the art, there's an app that will make like the art move, which was a really cool aspect that he had remembered the night of the reception. So, and everyone had a great time. It was wonderful to have extra staff support as well. So thank you to Yaya for helping us that night. And we're looking forward to the We the People reception coming up on August 11th.

That's it. Okay. Any public comment on the chair report? Seeing none. I do see we do have an additional attendee on Zoom. So if you have any public comment when requested, just go ahead and raise your hand and we will recognize you.

All right, discussion item number one, fiscal year budget report.

It's pretty straightforward, and I'll go ahead and read the staff report that is in your packet and on the agenda. The Town Council allocated $15,000 in general fund for discretionary use by the Heritage and Arts Commission for fiscal year 2026 to 2027. These funds will support operational needs, including promotional banners, reception supplies and refreshments, and additional operational requirements throughout the year. This fund corresponds with the Town of Tiburon's fiscal year, July 1st of the current year to June 30th of the following year. As of July 22, 2026, $14,881.43 is still unspent. The Public Art Fund contains resources designated for public art exhibitions and opportunities to benefit the Town. As of July 22, the current fund balance is $41,817.87, which which comprises the initial Town Council grant of $50,000 for private donations and accrued interest. All expenditures from this fund require Town Council budget amendment approval. Private donations specifically designated for public art will be deposited into this fund. The $15,000 initial cost for the Word on the Street temporary exhibition came from this fund. Then finally, there's the Heritage and Arts Project Fund, which was established to manage funding and expenditures associated with heritage and arts projects, as documented in the fiscal year 22 audit. This fund receives commission fees from art exhibition sales and donations designated for the Heritage and Arts Commission and accrues interest. As of July 22, 2026, the current fund balance is $11,890.23. Thank you.

Thank you. I think this is really important. And then maybe six months later, maybe we can update. My question is the $15,000, has that been paid?

Yeah, it's already been in use. Yaya's fee came out of that. And I think there was a reimbursement for some crackers.

Oh no, I was talking about the public art fund, the $15,000.

Yes, the artist has been paid. His total fee is $20,000, but it was $15,000 upon installation, and then $5,000 will be paid upon when he takes the exhibition down in December. So currently, yeah, there's still $5,000 that's outstanding.

That's great. Our public fund is growing quite well.

Yeah, good interest. Thank you.

And thank you for doing all the work.

Is there any public comment on The discussion item number one, the fiscal or financial report. Seeing none.

Oh, okay. I guess we'll move on to discussion item number two, our artist laureate update. Krista, would you like to come up and give us an update?

I wanted to share coffee stuff. To San Francisco history and it felt like a really Wonderful opportunity to position this water line project framework that's currently listed on the town site. What page.

Awesome. The page number, because it's a big magazine. You can announce the page.

So it might be helpful for today, just for the five minutes that I'm presenting, to share what's on the website too. Is that possible just to pull up the link for it if it's not in a problem? Yeah. So what happened in January, which was wonderful when I had the show starting this role with the town, is it lined up the same month and week as SF Art Week. And I had not met Emily or what she's doing, but she's bringing together all the arts organizations from around the Bay Area. And we are a part of that with Tiburon Town Hall times Krista Grunewald in the framework of SF Art Week. What she's been doing is every quarter they update that website that gets visibility to the whole Bay Area art community. So for marketing, it's great. Like we're up there. So when we do searches for Tiburon Town Hall or my name, it brings up SF Art Week and all of these large sites. art communities around the Bay Area. I thought it was really wonderful that we can signal to other towns that there's an artist laureate role here and that it could be an opportunity with what happened with the community project that came out of that opportunity doing the waterline fragments. like continued opportunity to engage the public around this framework. And it seemed especially timely because of all the efforts that the town will be going into in the next few years around sea level rise. But this feels like a larger cultural moment and being more inclusive around art and relationship to sense of place and belonging that I think we can signal to the larger Bay Area community through SF Art Week and this project. So because of their framework, I realized they were updating. So we offered, I updated the information to include the installation that I have at the bay model right now, which is around, it's an actual scale model of the bay. And it has a work that I had done where I took large pieces that I created next to the Pacific Ocean that I cut and rearranged with this idea of how we try to manage water and control water and the elements. And so that installation is still up and I have an ongoing residency there right now to share larger scale work. So right now, this is what's at SF Art Week. And we were able to share the art walk for Earth Day, which I think could be something that I could do in this role the next four years. You know, every Earth Day, we could do a walk as part of this idea of sense of place and create different opportunities for people to relate to the shoreline here. through photography or responses and something I could develop more fully next year. Oh, that's the installation of the main model right now. So I'm going to now update, they had updated everything for summer offerings. So I was thinking we could do a, I could even do a walk on Saturday. I'm already planning to walk down there with my friends, but, um, I could update this to now direct people to our website. So I really wanted to bring the commission along with what's at the website right now and to get your feedback. Sorry, I wrote a script. I'm going off script on how to appropriately communicate around. Like, what are we, what I'm asking? Yeah, so... Tonight, I'm not asking for approval on any specific sculpture or placement. It's more open to this idea of a clear process for including these ideas. And then if we get responses, I think Where I'm at at this point is maybe creating specific invitations to more artists to be involved in this, but not just artists. It can also be scientists who I know are interested in this topic or historians. We could bring in some really incredible people. And so it's kind of an idea of what that process for me might look like that respects the commission and what the town's doing. as well as practical aspects that i might not be thinking about that are required for public projects through the town so some of the questions i had was what's the most appropriate way for me as the artist laureate to bring forward potential artists and public art concepts in this framework or what your suggestions are on on that even though i have some ideas but what might be the best and um would like attending the park and open meetings park space meetings and listening to like being someone as a representative to see maybe how new installations could work in the new parks that are being developed would that be a helpful bridge for the commission with some of these ideas and give me more a framework of knowing um you know projects to invite more people um Yeah. So I'm excited about the visibility that SF Art Weeks brought and then this idea of continuing to build collaboratively around the idea. And so the concept of having a deadline would be possibly being able to have another opportunity to show upstairs in January during SF Art Week this coming year. And I'm hoping that they'll be open to that. It would be wonderful if we could establish being a part of that every year with them and then Whoever steps into my role next could also continue that forward as part of their programming with their own projects or ideas. So that might be the first step is just maybe securing this idea of January SF art week is being able to use the space and that might look like my developing more work using. the Landmark Society records and images of Waterline and bringing more historical information into the show and then inviting and including people who want to be a part of the project in various ways. And I think it's manageable to do that, whoever wants to contribute in whatever way. I can creatively collaborate a show that would include everybody. And I love this idea of really calling out to the Bay and asking people to come in under this framework. Even if proposals come in for sculptures that can't be realized, we can create beautiful images of what that might look like. And people can still have visual ideas about what the future of our community could be, even if it's not ever actualized, if that makes sense. Just bringing in more ideas about the future and visions that people have about being engaged with the sense of place and where we are here in Tiburon. Oh, this is the new one. So this is a new draft. So it's basically, I've just been evolving this draft over the last six months since I started with this image last fall of the bay and this golden line around the bay. That image is from Mount Tiburon of the bay, looking back to Sausalito on the top there. And then the map is actually from the BCDC of the sea level rise and some of the Antarctic ice imagery that I had taken. So it's a collage of different imagery that I've been working with.

One of the things just in looking just at that is I see the bay as an image of a woman holding something up to the heavens. Yes. which is really phenomenal.

It was intentional. So one of the things that came up in the fall when I was working in Sausalito at my studio there in the city there around Sea Level Rise is a teacher came in and she, in looking at the map, she said, we used to teach that, or we teach that the bay is in the shape of a mermaid and her hair is the rivers from the Sierras and her tail is the South Bay. So I intentionally had that line going out to the Pacific so that it looks like a hand with, I wanted to keep it artistic and organic, but giving the sense of it's a living body.

Yes.

As something that's breathing and alive that we're taking care of.

Yeah, it's fabulous. But I did want to say one thing in terms of working with POST, that now that there is a plan for modifications and remodeling of all of the post open spaces. I think it would be good to go through those, maybe with them or without them, but just to see what the changes are that are gonna be made and activating public space for public use. So it could be that nobody ever envisioned maybe having a performance in the Bel Air Park or in the New Park. So just using that, and I also love the idea of working together with Landmarks because I know that when we did the Native American event that Dave Gotts was instrumental in pulling out photographs of artifacts that had been removed from this area because this was an area that was occupied by the Miwok. So to be able to integrate all those different, you know, components of the community that we live in, plus professionals. So scientists, you know, land people who know what it means for erosion to affect a community, sea level rise. I mean, there's so many different... layers that you can take this, but it all centers around preservation of the bay and the waterways. So I think it's fabulous. Thank you.

Yeah, thank you. And it's fun to be in this process with the town is just figuring out how to do this. And it feels like a long time the next few years, but I just realized this year is going by so fast. And I see this great potential to continue to engage not just our community, but the larger bay and It will be, I think, something where once we start making these invitations for people to be a part of it and Nikki's sculpture, there might be more. And it's just like being confident that I have a system in place to organize and make sure we're respecting everybody who's a part of it and feels like they belong with it too.

Yeah, great.

Thank you. I also agree with Nora. I think it's really wonderful that you have taken the initiative to go outreach. to San Francisco area and to really encompass the entire bay. And I like the idea of reaching out to the public about the parks and have them participate. And maybe you could figure out, maybe once have some kind of activity that we could all do, like a special day or a special event that we could all work together. But I would support your efforts and all your work.

Thank you. I really appreciated how you participated with the SF Art Week event and activity. And maybe that's something that we plan on trying to do again and just do bigger and build on that and maybe an Earth Day event. And if there's any other suggestions you have, you know, in the coming year.

seaweeds, and not all of it is from our area, but the other thing is biologists. We have the Audubon Society. I think you're very creative. You'll be able to pull in all the energies.

Thanks. Thank you. What is your plan in reaching out to all these people that she just mentioned?

Well, I think that's why the idea of this general placement, and this is something that I could then submit to the ARC or to the Marin IJ when we feel solid about what's at the town website. we could start sharing that information more widely. And then I think it could be my actually making specific invitations. I think a lot of people want visibility and want their work to be seen and have a lot of ideas around these topics and are sharing them already widely around the Bay. So it'd be a matter of just tapping a lot of people that are already engaged in these areas. Last year, I did attend the Exploratorium. At the Exploratorium in San Francisco, the BCDC had a bay-wide gathering around sea level rise in education. So I was a part of that. And I'd like to go back again. I believe it's in October. into September, October and be a part of it again and build on this framework with them too. And that's all the people who are involved on a city and science and engineering level around this topic of the bay management.

Do you have any dates how you're going to start doing all these fantastic programs? Yes. That's why I wanted to check in with you guys.

So if I know that it's possible to have the space again in January, that will at least make me feel like I could open up this invitation and kind of use that as a deadline for our first sharing of what I'm gathering in the next few months for a show and community offering that third week in January.

It would be nice to see that.

Yeah. And I'll be attending the gathering for the BCDC. So once that information goes out to that organization, I wanted to be careful to really include our community first. And I think that... The director of education, you know, a lot of their children are already working with the Auburn Society, so we'll be able to pull artwork from our local kids pretty easily with what they've already been doing and engage them further in January.

Well, that is towards all the artists. What you want to do is to get attention of community.

Yeah, so right now there's a huge plein air landscape offering. 25 artists were invited to do plein air painting around the Richardson Bay. And that show will be in Sausalito, I believe, in August. And so it could even be attending that show or inviting those artists or checking in with them to see if they'd also like to be included. But then you right away have a huge, you know, it's just how to navigate that part of it and how many people to personally invite. But once I do those personal invitations and people realize it's open for anyone, I imagine more people would then take time to go to the site and maybe submit ideas as well. I think when it's so large, people don't know. But if I start inviting these people who I know really care about it, it's then going to signal to other people that they might want to be a part of it. I think the show in January could be the people we invite if we're not getting a huge general response online. And then more people next year might want to come in once they see what we're doing with what people are presenting. Once Nikki's artwork gets installed next year or the following, or, you know, once more people, the parks are coming together, we start having these, you know, activations with performances. So it's just a matter of, like you said, creating the space for that to happen in a framework that that can happen in. I have one more.

This is sort of a little bit off the subject, but I'm just wondering, are there other images, natural images of women in Marin? We have Montaigne, the lion woman, and we have this, the mermaid, and we also have a sculpture at the Bonaire with the naked woman. I was just curious, has anyone geographically or...

Yeah, so I got excited by this image, and I actually have a proposal for the San Francisco Art Commission to place something with this image, an explanation about the Bay's living body next to Dana Albany's mermaid that's currently near Fisherman's Wharf. I believe that mermaid scheduled, it was a temporary installation, but that could even be something that moves temporarily around the Bay. Like that mermaid could then move to Oakland, could then move to, you know, like it could move around the Bay the next few years. Like, so there's ideas like this that could pull us all together. It's just a bandwidth. Like, I wasn't sure. I wanted to kind of start here and see if it was something that, You all support and something that I should try to move forward with and when. Maybe the Commission, the ferry building I love the idea of something like this over there too, because that's where the boats come in and out around the bay as well.

If I might. Yes. Okay. There are other organizations, for instance, the Rotary Club, they've already got, they're already put the call, they have already put the call out for people to come up and do a beach cleanup. So that's one way to pull up. We have a date. I mean, that would be great. Yeah.

I mean, I would even be happy to support printing to put an empty store building window windows like downtown here, like there's the building that I think is that real estate or boating, but we could do a temporary install in you know windows of prints of these frameworks or ideas with absolutely you know like there's different ways to signal to people to get involved and as far as the school is concerned they also have a teacher at least at Bel Air that has year after year done a program for Earth Day Oh, beautiful.

So so you need to I'll put you in contact with her. And the other thing that I heard, it's just a matter of listening and hearing what's out there and then writing it down or contacting them. But KQED radio on its nine o'clock did a fabulous show about the shell mounds and the erosion of the, you know, essentially the waterways here and compared it to how it was when the indigenous people arrived. you know, lived there and how it is now. It was fascinating. So I will go into their records and find that information to you because the speakers were just phenomenal.

Wonderful. I love that. I'm really inspired by Blackie's Beach right now and want to learn more about what the open spaces are planning for that. I love that idea and the vision of restoring that beach and how much fill is down there right now. And I even have creative ideas on we could repurpose the fill to create sculptures in a fun way. That was getting me excited to think about personally. Thank you. Thank you.

Is there any public comment on discussion item number two, either online or in person? Seeing none.

I think that is a good move on to our first action item, which is to form an ad hoc committee to support our artist laureate. this is a consider selecting members of an ad hoc committee to work with Krista to support this town related work. And, um, I support that. I think it would be a great idea to have, have a couple of dedicated members too.

I think at one of our previous meetings, we talked about that, that you've got so many great ideas and so much going on and, um, just to have a more organized team surrounding you and helping, um, is a good thing because I'm only one lady and I can't help you so much.

I think you should come up with the plan. Then you come to us and ask for help.

I think the ad hoc could help her come up with the plan and fine tune it.

Well, it is. She is the artist laureate. Yeah. Behind all of these thinking. So we only are helping her. but all the ideas are hers. That is what she's doing. She's supposed to do. She's artists, Lori.

Yes. Oh, I agree with you, Marissa, that we should be there helping her all along the way, not just essentially putting everything in her lap and saying, once you know what you want to do, come back to us. Well, I've done one. Yeah. So I'm all for it. And I'd be happy to work on the ad hoc.

I just want to point out that in the past, the artist laureate is fairly independent and it's up to the person, the laureate, to come up with ideas and to propose it to the commission. The commission is not actively involved in the work because that takes away some of the independence and the interest. whatever ideas the artist laureate might have. And I am with the idea that if you come up with an idea and you need people to help, I'm happy to help. But I think I'm not particularly wanting to have an actual ad hoc set up just for the laureate I think the laureate should stay purely independent come up with whatever ask for the help ask for the money which we have given before and to do whatever we can to help her or him it has been done in the past all of the artist laureates that is how it has been done the way I see it she just did she just made the ask I think she needs to come up with asking how many people, how much money, or what kind of work that she needs versus the other way of having this continual, like she has this ad hoc. I don't think the heritage... I wouldn't want to see it that way. I think it's really important that the artist laureate do whatever that person wants to do, and we're just... the sidekicks coming in to support. I think becoming an ad hoc committee is too much input. And I, you know, it might be working well for this year, but there might be other people who might like to try to influence too much. And I really would prefer remaining independent and have her come and ask us. I need three people to help. We'll sign up and do whatever at whatever time. that we need and I'm most supportive.

Should we ask Krista?

I agree with Commissioner Fong. That way then it gets done so you don't have to wait around and call and I need this, I need that. It just doesn't work out very well. I think if you have your complete thinking of what you want, we would be more than happy to help you, of course. But otherwise, I really do agree with Commissioner Phuong. Since I have been an artist laureate myself, I have... We were doing different things, but Krista is doing kind of a very big project.

We're here to help.

I guess my ask today would be to confirm that January time so that I know I have that to work with, to create my own work, my own waterline work. That's my personal artwork. And then also make that invitation to bring in other artists under this waterline project framework. And the waterline project framework that would be kind of the city that I'm putting together for the city is separate from my waterline work as an artist. And the project itself... I think the ask or where I would, maybe it's not an ad hoc committee, maybe it's where can that project show up or artists who are coming in can be a part of it through other.

So like a contact person or actual help on a project.

Looks like Marissa Miller is...

But I think what we don't... No, I think part of the reason is that Marissa is being overburdened by this a little bit.

No, it's not that I'm being overburdened at all. I'm just seeing that Krista is coming with all these great ideas and all these updates and isn't getting a lot of direction on where you can fine-tune your ideas. Yeah. I think.

No, I think the idea is pretty clear. I just want to make sure there's a place for it to land. If I'm doing a call out and I'm promoting this to the community, that there's a way that I'm going to then be able to share.

So you really need us to confirm the date in place up here for your project.

And it doesn't have to be in January, but I love this idea of SF Art Week including us again for another year and maybe it being something we can build on moving forward. So maybe it's that simple right now. Was that? Okay.

I have a question. I knew that we formerly was a...

Okay.

I second. We're going to reserve the room upstairs for Krista Grenawalt for the month of January. More details will come. And if you need anything, we can do a series of ad hocs at any point in time.

Yeah.

And in addition to that... If Nora has some ideas or any of us, I know that you're going to be open to us providing that guidance. And I also want to extend an invitation. Anytime, anywhere you want input, we're here.

I suggest January, February, just to keep with the calendar. Can we, if it's not an action item, though? Yeah, it's not the action.

Yeah, unfortunately, we can't do anything now, but I think... We, as, as you'll see in the agenda packet, the whole year is empty. And I think it's, and we'll be, we were going to be looking at artist applications at this meeting, but Arjun's not here and he wanted to be a part of that conversation. So at the next meeting, I think they can confirm that date. I think because you can see that the calendar is wide open.

And we're in alignment at this point.

I also think it would be a great tie-in with, we'll be having the Reed schools in the Lower Gallery for January, and then Landmarks comes in in February, that first quarter. So maybe there's a collaboration that you could do there as well.

It's a nice continuation.

Yeah, upstairs and downstairs.

Is there a second?

Unfortunately, we're going to have to take no action because there's no

Well, I think the action is that we as a collective group here want to make a recommendation that at the appropriate time, we would like to reserve that space for her so that at least she can go forward and begin planning without waiting. I think we're all in alignment that January, February should work.

So what I'm hearing is that you're directing staff to add this to the next agenda, knowing that we have the space on the calendar and you're in alignment. Yes. Okay, perfect. Right. And no action is taken on the ad hoc committee because we'll deal with that later. Thank you.

Okay. Sounds good.

Hey, moving on to action item number two, the opening reception helpers. Consider scheduling paid helpers for opening receptions moving forward and approving a budget for the remainder of the year's events. Okay. So I will just say that it was tremendously helpful to have someone at the reception last time and that not everyone had to stay till the very end. Very helpful. So I would like to... Well, how much did you...

So we paid Yaya $100 for his help. And I thought that was... You've got the money in the budget. It's up to you guys, of course. And then if you think about the remainder... just try it for the rest of the month or rest of the year and approve that budget of whatever, $500 for the next five months. That's, I think what the action item is. Okay.

Sorry.

I really think that the receptions for the artist is important.

really our duty to be there as commissioners, because that way the artists are seeing that they have us behind them and it makes them more satisfied with their choice of showing in our gallery. As far as the other entities like larger, different gatherings, yes, it would be very nice to have somebody, a paid person to help out.

I think his role is just carrying crates of glasses and moving tables and setting up so that you can be there for the artist so that you can fully focus on the artist and the guests.

I always felt it was my duty to be there and doing all those things if I can. When I'm clearing the table, I take it to the kitchen and I do put them in the dishwasher. Well, I, you know, I think that, It is my thing, my duty to do that as a commissioner. But I know it is very nice for somebody to come and help and do that for us. But I don't think we should do it for every time unless we have a special event. That is my opinion.

Thank you, Shelley. I'm sorry, I'm going to have to disagree with you. I think it's very important in agreement, very important that we show up and be there and to support the artists. But on the other hand, I think it's to make sure that the reception is run well, that we should have help. Because I can be there with the artists. I don't particularly want to run the glasses to the dishwasher.

And I would agree with that. This was one of the first receptions where I could actually be present and introduce the artist to other people in the community and learn more about his his style and where his inspiration came from and the technical piece. And yeah, and it was just nice to have an orderly event. And we were we were out of here on time.

So with that, I'd like to make a motion that we hire help, at least on trial for this year for the receptions. Second.

Well, I think the motion has to be stated differently. This is a motion to approve a budget for the remainder of the year's events.

And Marissa suggested $500. Right.

All right, maker of the motion, I will state that we're here. I would like to move that we budget $500 for the remainder of the year to hire help for receptions. Second.

I'll open up to public comment either in person or online if anybody has any commentary. Seeing none. I will take a roll call vote. I'm sorry, Vice Chair Feibusch? Yes. Commissioner Farron?

Yes.

Commissioner Noguiz? Yes. Commissioner Etemad? Yes, I agree with what you said. And Commissioner Fong? Yes. Okay, so passed.

I never want to say no. I

You'll find that it'll be so much nicer when you don't have to worry about hosting and fussing around with plates of food.

That is very true. For special events, especially, we really need it. But the artists are supposed to bring their own food and flowers. Okay. It is not up to us to go and do shopping.

Well, this way, the event helper can help the artist with the food and flowers so that they can focus on... mingling with guests that are going to buy their artwork and pay commissions to the town.

Well, of course. Anyway, everybody likes the helper. We need to move on.

Okay. And then our final action item is the Native American Arts and Culture event. Consider appointing an ad hoc organizing committee and setting a budget to host the Native American Arts and Cultural Celebration, which I believe is scheduled for October 11th. Yes. Okay.

So Chair Gupta sent me information so I could write this staff report. He met with Eddie Madrill, who hosted last year, who's great, and who's willing to come back this year. So I'll go ahead and read the staff report. On Sunday, August 17, 2025, the Town of Tiburon's Heritage and Arts Commission hosted the inaugural Native Arts and Cultural Event, Celebration of Indigenous Cultures in the Bay Area. The event featured storytelling, dance, music, art, food, and hands-on activities highlighting the traditions and contributions of Native peoples. Participants included Tiburon residents Eddie Madril, Sarah Moncada Madril, and Eddie Madril of the Pascual Yaqui Nation, the Siwam American Indian Dance Troupe, as well as representatives from the Coast Miwok and other Indigenous artists and musicians. The event attracted nearly 150 attendees and was widely regarded as very successful and a lot of fun for the first year. The Heritage and Arts Commission unanimously voted to commit to hosting this event again this year and to create a proposal to present to the town's diversity inclusion task force in the spirit of collaboration and partnership. Chair Gupta has met with Eddie Madrill, who is again willing to organize the event. There will be an expanded dance performance from the CUM dance troupe, native singers and musicians, various artist booths for shopping, return of the taco chef, and more. The proposed date and location for this event is Sunday, October 11th from 12 to 4 at Zielinski Park and Civic Plaza, and efforts will be made to increase promotion and attendance. The financial analysis, the 2025 event cost a total of $12,001.29 and was primarily funded by the Diversity Inclusion Task Force, $6,000, the Tiburon Peninsula Foundation, and the Heritage and Arts Commission's General Operating Fund of $5,000. You can see the budget is similar for this year of $12,000. And the recommendation is that the Commission create an ad hoc event planning committee who will work closely with Eddie, approve a budget for the event, and determine how much to request from the DITF and other outside sources.

I thought, I was on the ad hoc last year, and I think there were some changes in the dates. I think we would have a much better showing of attendance. And I think it's wonderful that Eddie Madrell is going to do it again. Very exciting. And I've also forwarded a connection to the Coase Miwok people, to Chair Gupta. And if we could include some of them here, please. for this year would be great. I wonder if we could ask for more money from the diversity inclusion task force, because usually they give 10,000 per event.

I believe their fiscal year budget, I believe, is 80,000 for the year, and that's split amongst all the events that they do. So I think you should ask for what you feel we need in order to host a successful event and then take it from there.

Yeah.

And I guess the only thing I would add, would it be more money if we get the mics, the sound system, because last year the storyteller couldn't quite do her thing because there was no mic, no, you know, movable mic. And maybe more umbrellas because everybody was trying to get underneath.

Definitely more umbrellas. It was hot last year.

But it might be a little more in that direction. Anyway, those are just comments. I'll wait to hear from other members.

I think increasing the advertising budget a bit to have a Marin IJ placement would be great, too.

And I want to say that Chair Fibers did a wonderful job flyer and i think nora and i we both we did it we were on the ad hoc and and along with marissa meeting with you and um did very well and if we could use the same image or only arjun gupta would like that to help you um if i can just speak as the ad hoc

Okay, I worked on this very closely with Eddie Madrill from Europe, actually, and with a number of the vendors, and I have established a relationship with the Miwok Museum in Nevada. And Marisa was integral to this event happening. So I would be more than happy to be on it again. But I do think that if the Diversity and Inclusion Task Force spent $6,000 on it, maybe we could go up to, I guess, maybe $8,000, maybe even $10,000.

They have given $10,000 to most events. This year it's been $8,000. $8,000? Yeah. Well, let's go for it.

I say we can't ask them for $8,000. But right now, I guess we are both setting a budget and also appointing an ad hoc organizing committee. So, so far we've got an ask of eight to DI and also increasing the IJ ad. Yeah. So what, what realistically should 15 is fine. I think chair alone.

I think Chair Gupta was talking about getting more maybe from the Tiburon Peninsula Foundation. Do we want to again do free food? And is that going to be 3,000? Is that more or less, do you think?

Right. It might end up being closer to five. I know that they're doing, I know for national night out next week, it's going to be 5,000 for the same taco guy, but I think they're anticipating more people all have to look at their proposal. We don't necessarily have to set the budget, the like line for line item at this moment. I think from what I've seen from the other DITF events that are happening like Juneteenth and the Jewish festival, they've all come in around 12, 15,000. I think Juneteenth was 13,000. So there's your guideline.

Yeah, I think Juneteenth did go back to the DIY for more money.

They did. There should be some water available. They have these little bottles. Those are really good if anybody wants.

Unfortunately, we have to use sustainable materials for town-sponsored events. Plastic bottles aren't. But we'll figure something out. We can get down to the details as we get closer. But I think the main thing is just to keep a really, like, what's the budget and who wants to work on it? And then we can go from there. And Eddie's going to pretty much take the lead on it. He said we would just pay him and he would just handle it.

Yeah. No, I mean, that's true. That's very true because he's got all the connections.

He's great. That's the good part. Did you know he used to host fashion shows at the DeYoung Museum? And if you go on YouTube, I'm sorry, off topic, but Francisco's gone. He looks like the type that can organize. He was telling me about this fashion show he did at the DeYoung where he hired a performance troupe, like a, like a, A circus troupe that was not necessarily indigenous, but it was just a circus troupe who dressed as coyotes and danced along with the models, teasing them and messing with them. And the coyote actors were like, are you sure I can be mischievous? And he's like, please. And he said the elders loved it, which was the ultimate thing. So if you go on YouTube and search Eddie Madrill de Young, you can see some of these videos.

Anyway, sorry, that was off topic. It was going to be Paris runway.

It was such a cute story that he told me that I couldn't stand it.

Okay.

Sorry.

Carry on. Advertising about that. I saw the ad.

Yeah.

Yeah. I mean, so I think really the ad hoc is just an ad hoc to Eddie because Eddie runs the show. He runs the whole thing. So, yeah. So again, I'd be happy to work with them.

And is there any public comment before we start the motion? Is there any public comment either online or in the room? Okay. Seeing none. So you guys can take it away.

I'll make the motion to form the ad hoc committee of Nora, Victoria, and Arjun with an event budget of up to $15,000.

Question. If we're going to ask the diversity inclusion task force for eight. So we're just talking about ours. So increasing our budget to 15, but going out and asking for an additional eight from them, that would actually increase the event budget to 20. Is that right? No, no, no.

I think the total event budget is 15. And if you get eight from DITF, one to two from the community foundations, and then use your special projects fund for this special project for the remainder.

It would be about seven coming out of our budget, right? Seven or eight.

It would be like five because you're getting 1,000 from Tiburon Community Foundation, maybe, hopefully, and 1,000 from Belvedere Community Foundation, maybe, hopefully. And also think about other funding sources. I mean, there's a million community organizations out there. And if you did a little brainstorm, I'm happy to help write a grant or something. Liz, do you want to start that? You want to restate your motion?

Yes. So I'll make the motion to form the ad hoc committee of Nora, Victoria, and Arjun with the HNA commission's general operating fund budget being, um, Let's say 7,000, just to be safe.

I second that.

And all in favor? Oh, I had any additional public comment before we go? Okay, thank you. Roll call or all in favor? How would you like to? Okay, we'll do a roll call vote. Chair Fibush? Yes. I'm sorry, Vice Chair by Bush. Commissioner Noguez? Yes. Commissioner Farron? Yes. Commissioner Etemad? Yes. Commissioner Fong? Yes. Okay. And you have a party. Cool.

With food. And water. But that's okay. Eddie's going to do everything. Okay.

He really loved the taco idea. He was like, it wasn't something I would have thought of or had done, but it really was brilliant and it worked really well. So thank you.

Thank you too.

All right. So I'll just read off some calendar dates and then we'll call it a night. So Tuesday, August 11th at 6 PM is the opening reception for the, we, the people we're going to need to do some additional promotion for this. Cause I think it's, I've reached out to some of the artists, but if you know anyone, we should probably... promote it.

Just for the record, I will be out of the country.

And then Sunday, August 23rd at four o'clock is the next Landmarks concert, Charlie Torch at Old St. Hillary's. And then this last date, Monday, August 31st, Adrian Arias is not able to do his installation in the lower gallery. So we can discuss this at the next meeting, but Nora just called me this morning and let me know that he's unable to show here. So we're going to add him to the list for the upper gallery for next year or for November, December, whatever ends up working out. So just hang tight till next month. And then you guys do have copies of the 2026 calendar, but then I included a blank copy for next year. So if you want to do some brainstorming and come back next week or next month, you have a... So it's confirming the next meeting date then? Yeah. Next meeting date is the 4th, Tuesday of August. So 25th. Tuesday, August 25th at 530 p.m.

Thank you.

Are we all going to be around?

I will not be available August 11th. So if anyone needs the food ordering instructions or anything else, please reach out to me in the next few days. Thanks.

Who's in charge of that? Of the We the People? I'm not sure.

I can help.

I'll tell Arjun he's in charge.

Yes. He doesn't mind. Okay.

Do you want to adjourn the meeting, the July 28th meeting at 625?

Thank you. Thank you.