Library - Regular Meeting

I'd like to call to order the time-counting library board of directors on this Thursday at 4 p.m. for board members Peg Gilday, Elizabeth Norbach, Vicki Rosenberg, Myles Yasalina, and myself. And we have a quorum. Would someone like to move that we adopt the agenda? So moved. Seconded. Hague adopted. Hague moved. And Elizabeth seconded. All in favor? Aye. Someone like to make a motion to approve the minutes of our May 21st meeting? Sure. I'm going to be approved the minutes of May 21st, 2026, regularly. All in favor? I have a quick question. Since I wasn't there, I'm guessing it should have seen. Well, did you read them?

Yes.

Yeah. There's nothing that you're concerned about, I think. No, no, no.

Okay. I never know if we're supposed to vote on those or not, if we're not there.

Yeah. All right. So did we vote? All in favor? Aye. And I'll just make sure we have no course.

We received an email yesterday that I will read to you from Heather Rogers. She wrote to the board regarding House Bill 7661. Thank you for opposing it. So ashamed, though not at all surprised, that our Representative Hageman was instrumental in proposing it. Thank you again for taking a stand against it, Heather Rogers.

Thank you, Heather. That was the only comment with the articles and whatever.

There were comments on social media. That was the only formal one that came to the board. Just normal social media comments. You don't need to go there. If you're interested, Buck Rail on Facebook is right there. Okay, then you're not missing out.

And is there any public comment today?

There is no one online and no one in attendance, except for Diana. Do you have any?

Good morning. So

As far as income on my report I wrote this there's nothing out of the ordinary we're still doing well as far as income for the year. A couple things I do want to make note of regarding the expense categories, so I did recently reach out to morning Murphy via email twice to find out if there were any updates on where we are at with the salary reporting because. Per the most recent expenditure report, it looks like we're 13.82% used for the year, which we know that cannot be accurate. Kip did receive an email from Maureen Murphy yesterday afternoon that she had sent to county directors saying that they have been uploading payroll reports and that I guess the hope is that on Monday that final data will be uploaded. So I guess we'll wait and see Monday where hopefully we have the final data or not the final but the current data where we're at with staff salaries. And so all of the related categories such as workers comp, FICA, etc., what is showing on the report. I can't say if those other categories are accurate. So it's the same thing I've been saying for several months. Unfortunately, there's nothing I can give you all until we get that from the county.

There's been difficulty adapting to the new HRIS system that the county moved to about six months ago.

And then... A slight change will have so the new Pitney Bowes machine and the new lease that we engaged with for our Pitney Bowes postage meter machine in December. We knew per the contract that we were entering that we would see a decrease in our quarterly payment. And so we're looking at about, we just got the first payment with the current vouchers that will be submitted today. And so we are saving about $88 per quarter on the new machine. And one of the reasons we downsized the machine is that Being that we no longer do printing out a bunch of overdue notices, or excuse me, notices for fines that we need to send folks, and being that we no longer process our own checks in-house, we didn't need the function of the older previous machine that allowed you to automatically send a lot of envelopes at a time. So we were able to go to a smaller machine. So a little bit of savings there. And then something new that has occurred on the library is engaging in cyber security coverage with warm, which is the Wyoming Association of risk risk management. So we did have a $1,000 payment that is going to be for annual coverage for warm and that coverage will start in July 1. This is something that I was engaged in email conversations with the county clerk's office and also the county IT enterprise manager and then Aliza, who I think has come to you all before, she and I did have a video chat meeting in mid-May and she Part of the application process was the requirement that she actually fill out part of the application. So she and I had to discuss what information she needed to give to me. So we are now engaged in that. And then a payment that you all will not see is an annual payment for our firewall. The reason you're not going to see that payment, it's not a voucher, is because The library is paying for that internally with the IT department. So it's just like an internal deduction that will happen, but I want to make notice to you all because that is a payment of $4,613.90. So just so you are aware that that is something that is happening financially, but you're not actually going to see that. I do want to share an update I have regarding how we are going to be processing expenditures with our capital reserve fund. And I'm going to try and say this succinctly, but it might get a little confusing. So yesterday when I was looking at So you all see the expenditure report that's the bird-eye view. We also have a much more detailed report that I see. And I was giving that to former board members, and at some point I was told, oh, we just need the bird's eye. We don't need to see all of the specific lengthy detail of that report. But when I was looking at that report, I noticed that So if I may go backwards, last month I reported that we did receive a $19,000 reimbursement for the EV charger grant. And so that was supposed to be going back into our capital reserve fund. So I saw that on the detailed report, but then I also saw an expenditure of approximately $71,000. And I was like, wait, what is this? So I reached out to the treasurer's department And that's when I was told that we need to change how we expense things out of our capital reserve. So I'm going to go backwards a little bit. What we have been doing is every year when we start the fiscal year, we have been asking the Treasurer's Department to move whatever is budgeted into our capital reserve fund. And then it looks like we have $0 in our capital reserve expense budget, which is the 910 account number. We found out that we can no longer do that. One of the reasons we've been doing that also is that even though we're part of the county by land state statutes, whatever is in our capital reserve, like commissioners can't ask us for those funds. So that's one of the reason why we have preemptively every year when we start the new fiscal year, just move that money. Likewise though, if we were to have a situation where we had something that catastrophic, we would have to use those funds first before we could go to the county and ask for more funds. What I found out is that per the auditors, we need to leave the funds in our actual expense account and treat that account like any other account we have. So going forward, any expenses we have in the fiscal year, they will automatically be deducted out of that expense account. And then if, for example, in fiscal year 27, so we have budgeted 150,000 budget hasn't been approved yet, but assuming that budget is approved. If, for example, in like April 20th, fiscal year 2027, I'm seeing that we're have expended, let's say 175,000, then I'll need to do what's called a budget amendment to the county clerk's office. And I found out yesterday it's, It's just merely like sending an email saying, hey, this is why we're over, but we have the funds in our capital reserve fund, so really we're okay, if that makes sense. Yes.

So I'm looking at this year's budget, and our capital reserve fund is $50,000. The original budget is $50,000, and Current expansion expenditures is $51,669. So next year, in the original budget, the total amount of the capital reserve fund will be on that money? Correct. Okay.

No, sorry. I missed that. The total amount of whatever gets approved for our budget. So assuming we get approved for $150,000 for that account, it'll just show $150,000. It's not going to show everything that we actually have in that reserve account, which is currently like $1.8 billion.

So how is that different than this year?

So the report you're looking at also is, so because this is a new process, so what happened with the $71,000 that I was seeing in the other report, it's because they journal entry back into our account here that's showing for the capital reserve fund expenditure. Then also the $19,000 reimbursement was put into that account to offset it so we've had a total expenditures of $101,000 roughly. So that's why it's looking like we're over because we were doing this other process, but now they've midstream have had to refund the account as it should have been. So I'm going to need to send a budget amendment for this fiscal year saying, this is why it looks like we're over, but we actually have those funds in our reserve.

Okay.

Does that make sense?

And if it doesn't need approval, you're just informing them. I'm just informing them.

Mo will take it to the commissioners, and they will do a big budget amendment where they just move a bunch of funds from various accounts into the operating budget to make it balance out.

But when I send that email, I will copy the board because, of course, you need to be aware that I'm posting this amount. And then, so... And then as an example, okay, so let's assume that we do get approved for $150,000 for that line item account. If, let's say, we get towards the end of fiscal year 27, and we see that, oh, we've only spent $50,000, there would also be a budget amendment to the county clerk's office to shift those funds into our capital reserve. Because if we don't do that, then we just lose that money, just as in any other account we have if we don't spend all the funds in any fiscal year. It just goes back to the county pot. But we want to make sure that our capital reserve continues to get funded. And for those of you who are near to the board, There were several years where the capital reserve fund was not funded, I guess, just due to maybe flat funding, various reasons. And in 2021, when Deb Adams was the interim director and she was working, she and I were working on the budget for fiscal year 2022. That's when she started to refund the capital reserve. And we have every year been able to do 150,000 up until this current fiscal year, because last year there was, um, we were told really we had to cut the budget. Some of you will remember we had to come to you several times to get the budget. So for this current fiscal year, we had only funded capital reserves in the amount of 50,000. And like, here's hoping that next year's budget is approved for the 150,000 because, um, Even like with this facility, we have a lot of deferred maintenance. I want to stress that's not the responsibility of anybody. It's just what the situation was. So we have deferred maintenance in both buildings. Then you have your regular maintenance. And then we have had facilities assessments for both locations in which Through engineering reporting, we have a plan of like we know we need to redo the roofs and different larger ticket items. And that is why we really want to make sure that, as best we can, we want to keep our capital reserves funded and in a good state. So that's a long-winded thing about . Were there any other questions on that? OK. And then good news. The last month you all approved a contract for a veil Valley to do the parking lot here at Alta. We thought that project wasn't going to do start until July and we just got word yesterday that it's going to start on Monday.

I'm like, yes, it's going to be awesome. It's going to expand the parking lot. And you'll, as you can tell, just like, okay, we have just a small group here. And this kind of happens a lot. Like yesterday we had an event happening in here. We had some other stuff and we had a full parking lot. So people just will park at the roundabout or the school, whatever. And then we have even bigger events. So, not that we're gonna be having a problem with that. I think there's, they're having four? And we have the EV charger that was, this is the one I think we got through the cities, is that correct?

Um, it came through Eric Kendall, the sustainability coordinator. I forget exactly. Yeah. Yeah. He had a loan, one single unit that he wanted to deploy and you're like, I'll take it.

But that would have taken away that parking spot. So it's nice that we're kind of adding to it. And if you've ever been up here in wintertime to see people.

And then we have one more piece of good news regarding Alta. So with the Alta location, we are on Fall River. I'm going to say that not quite right. Cooperative Electrical. They have a program whereby You can purchase some of their solar panels and then you get credit back on your electrical bill so again with Eric Kimball he had some energy mitigation program funds. And he presented the idea to the Teton County Board of Commissioners to use some of those funds to purchase some of the solar power. So that has been approved. So at some point here in the next few months, we'll start to see some sort of credit on the electrical bill for the Alto facility. And that also goes in with our organizational excellence of being the best sustainable organization that we can try to be. Thank you. Any other questions?

So that's not purchasing actual panels. Correct. Yeah, they have an array.

Yes. Yeah. Yeah.

Well, I do have one question going back just a little bit out of the warm. Mm-hmm. Is property insurance for like cyber security things that would happen to the property of the library or it's covering patrons of the library? Just what's that insurance?

It's covering more things like just if we get hit by hackers or something like that.

Yeah, our network.

Yeah, so... And there is different levels of coverage. We have what's called level one, which is the most basic coverage. But that was also suggested by our IT manager that she felt that that level one coverage would be sufficient for our needs. Hopefully we'll never have a situation, but it is happening more and more out there. And the only reason we can't be on the counties is because of the fact that we have some different structures. So otherwise we would just be wrapped into the counties and then we'd probably internally be making a payment to the county for their warm insurance for cyber security. So.

Cool.

Any more questions for Vicky? Anyway, we will move on to a member of my word about this. And I would like his motion by I knew you didn't have any comments, by the way, about. Well, the one that I question, but for warm because it looks kind of like a. So I will move to approve the library vouchers in the amount of $35,734.37. I'll second that. All in favor? Aye. And then I guess the two be done.

Right. Okay.

What's happening?

Let's see. Well, we would like to first invite you guys to this Saturday. We are having a third annual obstacle swap. which is not like you bring lots of books. You bring one book. I mean, it's great. But it's a community gathering centered around the love. You pick something that you treasure, that you really like, and if it's so important to you, I would suggest buying a copy and getting a copy using those journals. thing but uh the idea is uh food friends get together just talking books so that's happening uh this saturday at 2 p.m you are all invited um it is catered to very good food um and so that's the big thing the end in uh july we have a couple of um music, the Grand Seagull Music Festival is coming and we have several musicians that are on the Jackson Hole Symphony Orchestra that live over here. And so we're gonna have them do a quartet here 10 days after the quartet, the Grand Seagull Music Festival. So we're really excited to kind of host them as well. And yesterday at the main library, they have the Japanese, it was the peaceful course. Yeah. And there was a possibility of them coming in and it appeared that it was going to be Tuesday. And I thought, I think we're not going to have parking lots. So I told them, I said, you know, if the opportunity arises later in the summer, please think of us. It was great that they wanted to come over to the branch library because sometimes They're not. I think they're actually from Japan and they are touring the entire United States. I think that's their idea. They're trying to go across the United States and they want to do 1,000 shows. Leah said they were incredibly tough. It's a family. Other things that's been really successful. Diana actually got to come over yesterday to see. We started it in May. It is an adult art open studio. So we use this room gets used for lots of things. So we have baby time, story time, adult programming, creative aging. We do foreign policy here. We have our food here. We do the Dungeons and Dragons here. And this is also a space that if we aren't producing it, the community can lose some of the stuff. So it's gotten a lot more use, especially since we opened it up to the community, which is great. Even on days that we aren't open, we now have a system in place where I can send a code to somebody and they can use that code for You know, three hours, a lot of times, you know, space. But so yesterday we have this open art studio and it is The reason we decided to do it was kind of so we have a lot of people that are interested in creating aging and it's this cool sequential based learning and then when it's done, they're like, we want to be offended. We want to be filmed. And we also, a lot of times, purchase higher end art materials that then are sitting in here. So I thought, well, this is a great opportunity. They can come in, use the space, use the materials that we've already bought through these other classes. But it's also just kind of open. facilitation of the teacher or anything like that. What happened is a lot of the teachers who have done classes here are using this. And they are coming also to do it. And their students are also coming. So there is this impromptu learning from one another that's happening. And that is just super successful. And they're really doing it themselves. I think we'll continue on. I had it through July, but they were like, oh, I think you need to do this every week. Well, I don't know. I don't know what you're doing every week, but right now we're doing it twice a month. Do you guys have more questions, other questions about the off-branch? I know some of you guys have been here before, and some of you, it's your first time here, so yeah. Now, obviously, we know our other theme is we have our

Keep buying that. I want to take it with me.

We have several of these that we were, oh, super ambitious. We're going to make all these and have them all on the ladder. That took day out. Of a volunteer's time. So Matthew had the teams make another one of these. And they successfully got all the paper out of the thing and folded it. And didn't realize halfway through that they had folded them all the opposite of what they were taught. That one is in the paper hospital right now.

It might get . Well, this place is a special chance. And thanks for doing such a great thing.

Well, thanks for coming, too. I know some of yours. The ALTA community really does appreciate everything that they, you know, is being able to be provided with. They really do. And see if I'm valuable. It's cool because it does really make me feel like one community, especially since we've got enough. Thank you, guys. Thank you. Okay. Well, um,

Then we are going to talk about the director's new performance.

I will keep it very brief. It's mostly about hiring staff, the library. We have a lot of new staff. This week, we had two new senior library assistants start in Jackson, one in Access Services full-time and one in Adult Services. One is her job description requires her to be a passport agent. The other one, who is Emma Gleeman, is fluent in Spanish. We thought that was a skill set we lost when we lost other staff. So we now have Emma volunteering to be a passport agent and help with Spanish appointments. which will be very nice. There's a training in Idaho Falls next week for passport agents, so we're sending both of them over next week and we'll be able to finally get back to full-time 20-some appointments a week for passports. It's been a little challenging for the community right now. People wanting passport appointments and we don't have them. So in early July, we ought to be getting close to having them all back up and running. Also in Access Services, we have two new part-time people starting at the end of the month, the 29th, I think. And one of those new employees is also a Spanish speaker. So we have really upped our game on Spanish speakers, I think, which will be nice. and alex cook's librarian position was reposted it's very difficult to recruit a librarian to our community given the wages and that we pay for versus the housing costs so we'll see what we end up with we do have an internal candidate who has a degree So perhaps they'll apply for the position, which would be beneficial for everybody. But we'll see what happens. And then... Eva is losing a wonderful part-time person who also speaks Spanish and does Spanish baby time or story time. And so once I know what the budget looks like, if it's approved, even I'll talk about some staffing opportunities that might exist over here. So I won't go any further right now. And then if you noticed in the report, there's a lot of no reports available this month. That's due to the new staff and didn't want to burden them with everything being required right away. So we'll have those folks start reporting soon, which also led to some in the stats as well not being reported. So we'll get those caught up once everybody's kind of comfortable in their new job.

David Price- Saying sort of a lady who. David Price- Those services are working it just didn't yeah yeah reporter.

David Price- Too much to learn and that's not the most important thing to learn yet.

David Price- Did all the. David Price- The like maintenance and things that are going to happen on Juneteenth that are able to happen tomorrow nope.

So some things are happening kind of around that where the lighting project is underway in the Ordway. It's mostly complete. I think there's still some in the gallery to do.

Yes. And also with the Ordway, the lights that are on side B, the closest to the parking lot where there's those, I almost want to call it cubicles, but those platforms where you can kind of sit the lights right above that. The wrong bulbs were were sent out so so that is going to be delayed a little bit, but they mostly they've been the electricians mostly finished the or way, and that was a critical need, because there were some lights out that we could not even get those. types of bulbs anymore so that's. Very satisfying to know that that's completed. And then as I was saying, most of the gallery is done. They do need to come back and then work on the two restrooms that are associated with the gallery. So there's a bit more work to be done to finish what we were calling that like phase one and two before we then move on to the larger facility and then also also be having Black and redone here as well.

At last month's meeting, we did talk about some of the projects. The sprinkler project isn't as urgent as we were led to believe, so that's being pushed down a little. And the parking lot project's happening. The EV charger project in Jackson. Eric, who's able to, well, we have to play catch up with the, or the other departments that are partners have to catch up to where we are, but the funding does go beyond June 30th, as it turns out. So everything's just kind of sliding down the calendar a little bit.

To applaud a stat and also kind of get the opportunity for you guys to share and be familiar with our The adult program participants year on year looks like it's up from 301 last year to 900 this year.

I saw the 900, but I didn't notice the last year number. So I might have to double check just to make sure it's right. I mean, we certainly have. I'm trying to think what the adult program have been this year. Yes, yes, it is page to the book. That's right. That's right. Because I had to miss it. Yes, yes. Yes, it was page to podium. And was Tara West over in May?

Okay.

Okay.

Yes.

Okay. Any more questions for Jeff? Thank you. And we missed you, Diana, last month. Were you on vacation?

No, not really, mom. Not really, no.

I was like, I'm going to be fine.

I'm so happy. I'm really in just a couple of issues with my health, but it's nothing to me. You're at all. It's mine. That's all. I'm glad you're back. So my report, I didn't send you the link. I will send you the PDF. I'm going to upload it to any file that I can print some reports or pass out. We can take it with you. Um, and I'll say what's on here that I'd like to highlight today is one is, um, we have our library all week. One is, um, A couple of things that we're doing that's really fun. One is called our Hype Committee. Have you guys heard of the Hype Committee yet? So we at the Library Foundation... James and the committee! We had the Library Foundation friends a year and a half or so, maybe two years ago. They started incorporating staff appreciation by hosting a monthly birthday celebration in the library. And after Julie left and I was by myself, I was struggling to You know, feel like, how can we make this more meaningful. We're doing this monthly lunch, but is the menu even what they want to eat? Is this still meaningful to staff? So I asked Stella if she wouldn't mind if we formed a committee of some Library Foundation folks and some Library staff members to get together to plan together what might be more meaningful for staff in terms of appreciation. So we formed this committee. We have Eva, Diana Eden, Tara May, and Matt George from the library. And it's Lori and myself and Foundation Friends. And we came up with the name HYPE. And we actually have two acronyms that we adopted because we love it. One felt informative, one felt fun. So our acronym stands for Happy Youthful Party Engine. And the other acronym is Helping Your People Excel. So what we ended up doing was expanding beyond monthly birthday lunches, and now we incorporate staff appreciation and wellness. And so just to give you an idea, a couple of initiatives we recently launched that have community. One was we had an occupational therapist come in to do workstation ergonomics assessments for staff to see how they're doing. And then she kind of prescribed some A little cost improvements like risk cards mouse special mouse pad for razors gotten over things like that so. Because the second reason you don't do it move a change of location, the work spaces, we got to be fine with the exercise and drove a little park around the library and deliver some of these desktop accessories and tools. some snacks and drinks to staff. So that's one thing the Hype Committee did. And another thing they recently launched is called a Hype Bag. And this is, we got some donations from Astoria for some free soaks. And we put these little Hype Bags together with that and some herbal teas, stress balls, some candy, some cooling eye masks, fun things for wellness. And the idea is that if you recognize that one of your staff members is having an extremely stressful day or a challenging experience, then you can come in and sign out a hype bag to give to them. So these are some of the things. Upcoming, we do have a July 19th barbecue here. And we always stay on fire because it was a great day to include all of you if you'd like to join in our Library Foundation Friends Board. So we can have a chance to be social, have some guard games and some big full barbecue catering. And it's going to be a lot of fun on July 19th. So that's coming up.

I'm going to make the board run the grill, make the barbecue for us.

And then for funding, we just submitted the library's fiscal year 27 funding request to the Foundation and Friends Board. So in this report, we're going to see, what we did was we, our library funding committee decided to organize the funding requests by these categories. So we have programs and classes, collections and resources, access and outreach, facilities and technology, and staff support. And so we have the asks divided by those categories. So I'll leave this with you so you can see. with what's being requested this year from the Foundation and Friends. Total amount for fiscal year 27 is gonna be a request of 617 and 708, $617,708. It's a slight decrease over last year's ask of 684. And then I also included a column of year to date, but that's really inaccurate. It's year to date as of April 30th. So it doesn't really give you a good idea of how close we are. We won't have final numbers until August. So that's funding requests. And then lastly, you have a little report here of funding that has been spent for our fiscal year 26, year to date through April 30th. It shows you that and how we're tracking against what was budgeted. I want to make two more announcements. We have our new staff member, Lindsay Larson, to be our communications manager. We've been working for the last two and a half years with contract communications, which worked well, but not exceptionally. Having Lindsay in-house at the library for events and such. She lifted flowers yesterday and posted pictures of that, video of that. She's phenomenal. And she's doing, her work is going to be, we're really adding more series of library programs, in fact, to our website. We're doing a two articles a month blog post that are highlighting programs here at the library. And then people and supporters and all that She's also doing a monthly grand reads feature, which we'd like to invite all of you to participate if you want. And all this is, is you get to just promote a favorite recent read. And you talk a little bit about a book that you read. You take a selfie with your book and you tell us a little bit about why you loved it. Maybe what you learned from it or favorite quotes. And I'm going to email you all a link. She actually has a Google form. that if you're interested in participating, you fill out the Google form, upload yourself in with your book, and then she draws from those to do a once-a-month feature. And so, so far, it's just been Laura and I, but we have a couple of board members who have filled out the form. We're thrilled. And if some of you filled it out, we'd be thrilled to feature you as well. And then lastly, we are resurrecting what we call our collab meetings. And I'm not sure if you've heard of this, but When I first came on in 2022, and Kit was here about six months before me, we had, at that time, we had the library support organizations of Friends of the Library and the Foundation, and then we had the library board. And in order to try to improve connectivity and relationship building and collaboration, we would have a quarterly tribe board meeting where representatives from each of the boards and then representatives from library would get together. And we've never had a forum, so our format was, The board chair plus one other board members. And that was always a rotating board member. So different folks could be a part of the conversation. And what we found is that, um, you know, we, we talked about this a long time ago, like come to your board meeting, you come to our board meeting, let's have more collaboration. The challenge with that is that as you can see, we have past agendas, a lot of business to cover, and there's not enough time for any kind of true connection or discussion of things, top of mind or questions, concerns, whatever. And so that was what that type of meeting did for us is it was completely informal and we could be candid. We could really just really get into things we want to talk about. And it was awesome. And it was not a forum, so it wasn't a public meeting. And so what we decided to do is we're going to try to host two a year, maybe a spring or a fall. I think that's what Mary Lee recommended, right? And our first one coming up on July 8th. And for this very first one, it'll be really small. Mary Lee, our board chair, Kip and I will create the agenda. And then starting in the fall, fall and spring, we'll have official collab. And that acronym C-O-L-A-V stands for Collaboration of Library Affiliated Boards. Kip came up with that idea. And he loves it. And so I'm looking forward to this kind of more collaboration of that opportunity to see how we can, you know, work together in a meaningful way and, you know, bring any questions or concerns to the table with each other. So that's it for me. That's a lot. Thank you. Sorry, did I take too long? No. If you want to take my time, I'll take your time. Thank you.

Well, I'd like to also thank you, Joanna, and the family for this. I know we're going to talk later in the agenda about closing the library for the work story for the Phoenix Volcano.

And I believe that's something that the library foundation and friends is covering. Well, this budget was submitted. This budget was just submitted. But it hasn't been approved so far.

Because it's not approved.

So, you know.

Yes, please. David, I wasn't aware of the lab with whole food recipes, but I saw some books.

and some of the kids that are with the grad adults and then food, so that was cool.

That's an awesome vibration that also was expanded to include, it's lunch and a free book. For children, but then the library started working that round of story times and increased the number of lunches that went out and books because now folks come to the library and not just read a legend book, they get to hear story time.

I don't know what the final count on Tuesday was, but prior to the time starting, there were over 50 people for lunch and story time.

That's great. I was in theater, the different location. Yeah. Yeah.

It's all over town. Yeah.

And then it's the, the collaboration with them. Friends of pathways this Wednesday was the bike. Yeah. Friends or library.

That was library. That was. Yeah. Yeah.

Well, that was great too. And you went well, that was good. Yeah.

All right. So we're going to talk about the library closure. And I assume everyone read the staff report. And I wonder if there are any questions for Chip about the library closures.

Because some of it is budget dependent, which we'll talk about later. But I wanted to make sure we got the date on the calendar. Actually, because, yeah.

I haven't even picked a Wednesday, and I'm just curious as to why. So I feel like the study that was done is that Sundays would at least visit a day at the library. So just curious.

We have to pick a day where there's going to be the most staff available. And it's Tuesday, Wednesdays, and Thursdays. And we ultimately settled on Wednesday in the middle of the week. I mean, it's still going to have an impact on the community, but... Wednesday is one of the most staff days. It's good for Ulta as well.

Well, and also, the storage models are also on Tuesdays and Thursdays. Yeah. And that's always high.

Yeah, related to that, just that we do whatever. We have something budgeted to let the community know in advance.

Yes. Okay.

Janet Callahan- Yeah, it seems like around the day, like I would go and be like, wait, what, right. I know.

Janet Callahan- I doubt we'd get anybody to come on a Sunday.

Janet Callahan- All right, I'm going to go ahead and make a motion. I'm to approve the full day closure of library on Wednesday, October 28 for an all staff instance a focus on workplace cultural development. Second, Peg. All in favor? Aye. Thank you. So next, would you like to tell Vicki how much we appreciate her service? Can you hear me, Vicki? Are you there, Vicki?

I'm here. Okay.

Yeah, this is your last board meeting, and we are sorry to see you go. Thank you very much for caring so much about the Utah County Library and giving your time and your service.

Well, you're very welcome, and you guys have been amazing, and I think You've got an amazing possibility coming up with the new people. So I will be in touch with Diana and Laura and Joe, and I'm not going to leave the library alone. I'll bother everybody.

I will add something, Vicki. You're not off the hook. There will be special library board meeting, and you're on the hook as a library board member at least until the 13th of July.

Okay. I figured that might happen.

Because they're not appointing anyone until after the 13th.

Yeah. I figured that.

So, but stop by sometime next week and we'll have something for you in the office.

I may, if it works out, I may sneak into town for the volunteer recognition this evening.

It won't be ready because I won't be there.

Oh, that's okay. Don't worry.

I have a bunch of appointments this afternoon. So come back next week.

I will, Kip. And it's no guarantee I'll be able to get into town today. Okay.

All right. Let's give Big E a red true on that.

Thank you, guys.

If you want to tell us about our 27 board applicants. I did send out the name of the...

And yes, we did have four applicants. I did send you out the list of names along with a little. I haven't seen their actual applications yet, but I did send you what is publicly known about these individuals. They all look excellent. I'm assuming Peg will be reappointed to her position. That would be my guess. So we'll have one new member, hopefully. From what I understand, the commissioners are interviewing folks on the 13th and appointing them sometime thereafter, usually the same day or the next day, which means our July meeting may be thrown into... some chaos, we may not have a quorum. So these folks are not, well, the one new person may not know, and I don't know what all of your availability will be. I believe you're gone. So stay tuned. Very good.

On the river, on the 13th, who do I count? I haven't seen anything. We will have to reschedule that.

Yeah.

Okay, well, just wait.

I'll reach out to Rose again. That's been difficult, but I'll reach out to Rose and see. She said something would go out this week.

I'm a little disturbed by the county's chaos.

We...

Did that last year, I believe, with the meeting. We posted that the regular meeting, there was no quorum, and then we scheduled a special meeting at a later date.

Yeah, the 16th. July 16th.

Do I count for that one, Pip? Only if they haven't appointed anyone.

Okay.

So, yeah. Okay. Yeah, I guess if we schedule it before that. But, well, you can't do anything after the 8th, so. Okay.

We'll figure it out. Yeah. We may not know yet, but I know I can be available. Okay, so it might be the three of us, and so do what we can. So you are here on July 6th. I am. I'm 13 for the interview, so if I get picked, then you'll really be in trouble. Yeah. Okay. All right. Well, that's not complicated, but we'll figure out our license me.

Oh, it's just to be able to do that.

And so are we going to talk about the board retreat now for a day or?

That would be with the new board. And I'm not sure what we, I know when we talked, we said we wanted it on here, but I don't remember why.

We did, I did want to just talk a little bit about the board retreat. Can I do that now or should I do it in the?

That's fine.

Okay. So we're hoping to do the retreat in August and, And because one of our top concerns I kind of gathered from talking board members is housing. And we feel like we need to have a little extra time to talk about that. There are three things that I hope we can address at the retreat. One is What do we do now for housing? And Kip can answer those questions. Like just an overview, like what's Kip's housing? What kind of, how do we coordinate with the foundation? How, you know, what do we do now? So that we, all the board members understand that. The second is the role of foundation. So we would probably have Diana come about that if she can. And then we would have questions that we can all ask And probably Kip and Diana can cover those questions. But if not, we might decide that we need to invite somebody from the housing department. Because I know we were talking about, at one point, a question, for example, was, so the library has a little different accommodation than other agencies. Can we do our housing in any way independently from the housing department? Or are we obligated to conform to the policies, rules and policies of the county, right? Yeah.

I mean, we do deviate with the current unit that the foundation has. So we are able to have our own housing stock or whatever you want to call it.

Yeah. So we'll just have to think about a little more in depth about what questions might come up and if we need to invite somebody, I mean, you and Diana and Kit might have questions that we need to ask the housing department. So everybody can just be thinking about that a little bit.

You might have questions too.

Yeah, I'm not on the land trust board, but there is an ad hoc committee that for exactly this purpose that I'm participating in. Is it the housing trust or the land trust? I'm sorry, land trust. The land trust where every year we meet because it just is changing and it just keeps becoming an issue. Right now it's a good place because staff is stable, but you know. So it's just an interesting thing to think about. Okay, we're not alone. And then the second topic for our retreat would be strategic planning, which is our current plan is coming to an end. And we just want to talk about the process, like how do we do it going forward? So two topics, retreat and after the new board is seated, we'll find a date in August, hopefully. All right. And that's a facilitated, we don't know yet.

I think we have to decide that.

Yeah.

To some extent, probably, yes.

So, set a date. Oh, we need to do our annual staff... Evaluation. My performance evaluation. And Kip is going to go ahead and fill out the questionnaire that was given manually and we'll get that back. And then we look at it and we'll talk about it. And then we write our comments to give back to Kip. And we did make the decision that we weren't going to do the survey of direct reports this year because there are too many direct reports and That was the main thing. So when might we be able When, first of all, when do you think that you can get your.

I can work on it this weekend and have it for you by Monday. I know we're meeting with Diana on the 8th. I don't know if anybody else would be able to meet on the morning of the 8th.

Is anybody completely out of town for a period of time? And Vicki, you would be a part of this too. Yeah.

Yeah. I'm available on the 8th. After this nonsense is all over, I am home for several weeks.

The way it's worked in the past, the

I don't know if it was the last time, but I'll do mine. I'll send it to all of you. You all respond separately, not as a group. And then Mary Lee would compile all the comments and write the thing. They send it out to you to make sure you agree with it. And then we can either do it in a meeting or Mary Lee and I can do it. But it sounds like we could have a quorum.

We could do it. Yeah, sure. And I mean, we don't have to do it. We could do it.

I was just thinking because I think you were. And that gives you time a few days to work on it.

Well, what our sort of consensus is, and if there's a need to have a full group meeting, then okay. And if not, then I think that's okay also. Or does it have to be formal? Right. Yeah. Because I prefer not to force ourselves into that if it's not necessary. All right. So we can look at this a little bit. So June 22nd is kind of your shooting for to get it to me. Yep. Or to all of us. You send it to all of us. Yes. We will say the Monday or Tuesday of next week, you'll send it to all of us. Mm-hmm. And then how, how much time would, shall we shoot for the 29th to get it back to me? And then, um, I would assume on 30th, I could go.

Why don't, why don't we try to have it back to you by Friday? Next Friday, Mary Lee.

Um,

I'm thinking mainly of miles and yeah, fully full-time workers might not have time to get it back that quickly. I'll do my best. Friday.

Okay.

And then I would have the weekend. Okay, so Friday the 26th is the date to return that document to me. Kip sends it to us on the 22nd or 23rd. Return to me on the 26th. And then we'll try to get together. Well, then I create a summary and the kind of overview of what everybody said. And then do I send it back to you?

Yeah.

And we make sure that we're all on board. And if we all agree, then we'll just give it to Kev. And we won't help that. I think that's a good idea. Is that okay, Kev? Sound good?

Sure. Okay. And if I have questions, I know where you are.

Yes. If you have questions, he knows where we are. I know where you are. Sorry about that.

Yeah. Okay.

Thank you, Kev.

See you later. And we just have to move on all those individuals. Individuals.

Okay. So I, by the 29th or the 30th, I've created this summary that I returned to all of you. That's just, I have a weekend to work on it. So 29th, I'm going to say summary to everybody. Okay. And to cut. Okay. Okay, good. Then we're going to, anything else in this matters from the board? I guess I just have a question as to why we're rushing so much. What is the deadline for us to do this? July 13th.

No, she leaves, but my anniversary date is July 6th. But that doesn't matter. It's her availability.

All right. So now we're going to do executive session. I need a motion to adjourn.

I move that we go into executive session to discuss a personnel matter in accordance with Wyoming Statute 16-4-4.05A2. Thank you, Vicki.

Thank you, Elizabeth, for the second. All in favor? Aye.

Okay, let me pause recording. We also have a minute.

Okay, we're back from executive session. No actions were taken. And I'd like to, would someone like to make a motion for us to adjourn? I move to adjourn this June 18th, 2026 regular meeting.

I second.

Thank you, Elizabeth and Miles. All in favor? Aye. I move to adjourn.

Hey, guys. Enjoy. See you.