Community Relations Board - Regular Meeting

Okay, I'd like to call this meeting to order. Welcome everybody. And this is, I'm going to have Sandra explain to my team about this special meeting.

This is a special meeting just because this is not your regularly scheduled meeting. So you have to stay on track with the agenda and only items that are on the agenda should and shall be discussed.

We can do the roll call?

Yes. Chair Clark?

Here.

Vice Chair Cates? Here. Board Member Azari Garmisa? Here. Board Member Agamu?

Here.

Chair Yojala-Koram?

Thank you. And thanks for coming today to reschedule this. And we'll do the town commission report.

Thank you, Mr. Chair. To be honest, I don't know that I have any specific items to report. I see that the ongoing discussion of, I believe, is item 5C... Ah, no. I know that there are some members of the community here who wanted to talk about the 9333 Harding project. I don't know if that's on the agenda. Is that 5C? It is not. 5C is about civility.

I was going to have them at public comments.

Oh, okay. I see. So, yeah, simply to provide some background then, you know, there is an ongoing town survey asking citizens to choose between two possible uses for the house at 9333 Harding. Actually, there's other. There is other. Okay. So two options and another. I think the survey results are being done through the communications department. It closes on April 6th, I'm told. And I don't know if this is going to be on the agenda April 8th. in any form, or...

He hasn't even finished the agenda.

Yeah, so it's... But anyway, this is an issue that is kind of an open conversation in the town. I wanted just to notify the board of it. Otherwise, I don't believe we had anything at the last meeting.

You said there were three options? Is this for that house? Yes. Oh, for anybody who wants to input what's in that. Okay. Okay, thank you very much. I'll go to public comments. So does she have to fill out a card? You need to fill out a card. You can do it afterwards. Okay, you can do it. All right, so I'd like to call on Jody. Thank you.

I'm Jody Stevens. Can I sit? Sure. Okay. Okay, can you say your name and not just put it back there? Jody, J-O-D-E-E, Stevens with a D. Woo! 9241 Seaside Terrace. Thank you. For 28 years. Thank you. And it is the last little building, you know, on the beach now. So, what we, for 9333 Harding, we had her, well, just as a quick background, we were very dear friends of Pamela's, and when she, on the February 21st, it was the anniversary of her death, so we all got together to toast her. And when we heard that, hey, you know, the idea's for a gym, We were really shocked because as much as we would love a gym in this town, I miss Island Fitness so much. Did any of you go to Island Fitness? It was great. It just is, I think of a gym as being, you know, state of the art and new and fresh. And so as much as I would love a gym, it's just, or we would love a gym, it's not really in that location. or that's what we were thinking, not in this location. So, if you want to pass these around. These, both, and I'll pass this as well, although you saw this at the presentation, but these, this is, we have a little home page that we have developed for this project. And, and what we've done, So you can just see sort of how we characterize these just to understand what the reservations might be to have both a gym and a cultural center and the document this the document is that has all of the other cultural and heritage centers around the country, or not around the country, around the state. There are about a dozen of them. So I think it would be really cool, obviously, if Surfside were represented as one of these. You know, why just Amelia Island? Why just Miami Lakes? We would be, so as you can see, we're really open for what really obviously serves the community because we just floated the idea. It's just a good use for that old home, we think. But what happens in every room, of course, that's the exciting part. What would people like to have? The reading room. A meeting like this could conceivably be there. The book club that you're going to discuss. So it could be activities as well as just a great little museum, for lack of a better word. Kind of what I meant to say. Are these for us to keep? Yes, please.

Do you have more to tell us, because we, because, Sandra, what did you say?

Because this is a special meeting, this is not an item on the agenda, it's just public comment, so you cannot take motions, you cannot discuss it, because it's not on your agenda. So you have a few more minutes. So it's public comment, so she can just provide you everything, and you cannot take any action. Thank you.

Okay, well, I appreciate you coming.

My pleasure. Again, we're excited about it, and as far as our position is, it's just not either or. Well, you said other. And the other would be to have the town be able to do both. And this was just the idea for honoring the heritage, because there just isn't that much left, as we know. So, any thoughts? Thank you very much.

You're welcome to stay, because you can see that a lot of these activities... blend itself. Either way. So, thank you very much.

My pleasure.

Alright. So, next I want approval of the minute, so I appreciate Genesis sending this out to you early. because we don't want to take time reviewing these. I didn't notice anything. Anybody else see anything on here? So now I need a motion to approve the minutes and a second. There was no discussion, so all those in favor, say aye. Aye. Aye. Four of us. Thank you. Okay, so I'll be sending them out each time, early, just...

They're with agenda. So whenever the agenda's available, the minutes are available with agenda. So everything's together in the packet.

Okay. I like a little bit more. Keep them on there, too. The homework. our discussion items. The first one is about the Isaac Bathsheba Singer Townwide Book Club. Meet and greet. Is that you, Commissioner?

Yeah, happy to take this one on. I have some good news to report on this front. So in case anybody... I forget who was at the last meeting where I floated this as an idea, but for those who weren't, Isaac Breschetta Singer was a resident of Surfside, lived in 9511 Collins in the Surfside Tower. He is, I think, one of six Americans to win a Nobel Prize in literature, and he was a Surfsider, famously learned of his Nobel Prize when he was at Sheldon's Drugs on 95th and Harding. And so I have been working with the tourist board, the resort tax board, on an idea to have a kind of literary event in town honoring Isaac Bushetta Singer that would take place in November around the time of the Miami Book Fair International, which is kind of the literary season in South Florida. Happy to report that the Resort Tax Board approved an event. So the event is modeled after something that the University of Texas at Austin did to honor Singer on the occasion of what would have been his 120th birthday a few years ago. And so what the resort tax board is going to do is to fly out this professor from the University of Texas. His name is Itzik Gotisman, who's an expert and singer. And he is going to give, at an event that they're organizing, a public lecture, there's going to be a film about Isaac Bersheta Singer, and food, and I think a Klezmer concert. That's kind of like the constellation of events. My hope is that the Community Relations Board could also have an event, and they're paying for his travel and everything, so he'll be here. He's a resource that we have. My hope was that the Community Relations Board could sponsor a supplementary event sort of the afternoon before, um, the evening event, uh, it would be like a town-wide book club where people are asked in advance to read one of Singer's works and then he, also Mr., uh, Professor Gottesman would lead the discussion at the book club. So, um, if there's an action item on this, I'd be asking for the, um, board to approve, uh, a budget for, for the reception for the book club. Okay. Thank you. Sorry, I can say just a little more. So I've been working with Judy Martinez from the – and I'm sorry for everything that's in the memo. This really should have been on paper. I've been working with Judy Martinez, the vice chair of the Resort Tax Board, in putting this together. We're trying – if we go ahead with the Community Relations Board book club event, it would be nice to sync them up. And there is a choice to be made, and I'd love to get input from this board and anyone else who might be interested on exactly what the content would be. So let me just sketch the two options right now. When they did the event at Austin, They had a short film that's available that emphasized singers' roots in Poland and the Jewish mysticism that is in a lot of his works. And Gottesman said, if we did that film, then the book club could read his first novel called Satan and Garai, which is very much an old world story with, you know, demons and witches and things like that. The idea that the resort tax board, I think, favors is to emphasize his time in the U.S. And there's another short film that is kind of about a writer who's discovering Singer and who it's about his short story alone, which is set in Miami. And so the kind of Plan B that we were kind of gravitating towards was to do a movie, this movie about the story alone, and then to have the book club do like four short stories, three of them about America, and one of them, Gimple the Fool, his most famous story, as a kind of old world comparison point. So I think we need to make that choice, that can be up to this board, but there's some, I think, leaning towards like the uh the the cluster of things focused on his time in surfside alone is set in miami beach and the movie about alone has footage of surfside in it so that's kind of like a nice a nice way to go i think so too i mean the other one would be a little bit more scholarly if you ever did like a follow-up event It could be a deeper dive. So I'm trying to work something out right now with Books and Books. If we go with the short stories, we have to order this volume of collected stories that is out of print but is generally available. I'm hoping Mitchell Kaplan of Books and Books can help with that. It's also on Kindle. So there's that aspect of it. The other thing, you know, if any of you would like me to make an introduction to Judy Martinez, I'd be happy to do that. She's been kind of my point person on the other side. Then there's just a matter of publicity. I'm going to be reaching out to the Jewish Museum of Florida where I have a contact with the director, Susan Gladstone. But I'd also love to promote this through, you know, the school if they have a cultural activities director and any other organizations that you can think of, you know. I'm hoping to get it onto the book fair calendar. Though I guess the book club we could keep as a sort of something. And tentatively set for November 16th, which is a Sunday. We gave Dr. Gottesman the option of a Thursday. We wanted to make it accessible to Sabbath observers, so we asked him for Thursday or Sunday. Sunday is leading into the week of the book fair, so I feel like that So we would have the Sunday. Sunday, November 16th. That looks like the most likely date.

Okay, I have the chair. Sunday would be the book club event, and then Monday, or no, it's all on the same day.

It would be like afternoon, leading into evening, and then...

Great. Wonderful.

And so, yeah, and the speakers, you know, I think offering him a small honorarium, which would cover, the resort tax contribution would cover the book club event. So this board's contribution would be the food and drink for the event.

Okay. Any questions for the commissioner or comments?

My only comment would be that maybe, since we've been talking about trying to bring Young Israel and the shul a little more into what we're doing, maybe we can parlay going and speaking to a couple people about this and then possibly also talking about other things. And the Sephardic Center. Yeah, anywhere else we can. I think all of them. All of them. And so maybe we make some appointments to go and tell them a little more about what we're doing and then also

And I forgot one other contact that I just serendipitously made at the party last week. A representative from Poland has an honorary consulate in Miami, and they sponsor a lot of singer events. There's something called the Warsaw Foundation that is very interested in promoting his legacy. And so the Polish Cultural Center also, I think, would love to be a part of anything that we do.

That is good. And you would help us coordinate and help plan?

Yeah, absolutely. I'm happy to be the point person. But I encourage anybody who has ideas, please talk to me. Talk to Judy Martinez. And in terms of getting the word out, I could definitely use help.

Do you want a motion from us today to approve an amount for the food for that afternoon?

If you're comfortable with that, yeah.

I have a quick question. Is there a way to get where we are with our money?

I can check on the account and just on the subject of the approval, keep in mind this event would be in November, so it would be next fiscal year's money. I guess they can make a motion. I don't know. Yeah.

For next year? Obviously, it'd have to be budgeted for next year. Yeah. So if we make a motion, it'll be budgeted, put in the budget? Not necessarily. You're going to make a motion to recommend. Recommend it.

Yeah. Oh.

And he'll take it back. That reminds me. Since I drafted the original resolution for this board, I need to put in a request for the funding.

I need to also remind the board that it sunsets at the end of the two years. In other words, into the next fiscal year, but it sunsets with the next election. What's happening? It ends? Yeah.

Unless it's renewed. The term of the board.

The money.

The whole board.

Right.

Well, the new commission would have to renew it. Okay, is there a motion?

I'll make a motion. For budgeting. Oh, did we determine how much? No. Yeah.

But you can put it out, then we make a second, and we'll discuss it.

Okay. I'm going to make a motion to develop a budget for the book club.

How much would you like?

I don't know. Let's say $600. What are we doing?

All right. Let's just get the motion. All right. Is there a second? I'll second that. Okay. A little second. Now we discuss it. Questions on the amount?

I was just curious, is that just for food? Is that all we have to pay?

Maybe just for drinks.

Is it only just for food?

Yeah, food.

It seems like enough, right?

Food and bed in the afternoon.

Should we put in another honoraria? What about a stipend to purchase the books? Is there a way we could... You know, okay, here's a $10 coupon. You know, you want to purchase an Amazon card if you want to get it on Amazon.

Yeah, that's a good...

That could get pricey if a lot of people are doing it.

Yeah. And I still, I never, you know, I'm actually waiting. I wrote to Mitchell Kaplan last week, the owner of Books and Books, and I've not heard back from him, and I want to, I still have not. But, yeah.

I will follow up for you. I know someone, I know his. Oh, really?

Oh, good, we can put the pressure on. Great to see. No, I have not heard from him.

What if we make it $1,000 and then we don't have to use it?

Okay. Great. Okay. I make a motion for $1,000. Well, there's a motion on the table already, so someone will have to amend it. I'm sorry.

So just say I amend the motion to $1,000.

I amend the motion to $1,000. Second. I second the mention.

Any more discussion? Okay. All those in favor, say aye. Aye. Aye. Any opposed? Okay, motion passes. Should I put this on the agenda for next month to see how it's coming?

I don't know if we could do some sort of flyer so then we could make those calls and reach out to the synagogues.

Or should we wait for the tourist committee to get out? Can you put both days on it? Like day one, or afternoon would be book clubs, evening would be the movie. So that could be going on.

I'm sorry, what was the question? Fliers out. Fliers out. Different organizations.

We're talking about making appointments to see how they can help. Oh, yeah.

To go in with something. I don't know that we have times determined. We can do it closer. We can do maybe just like a save-the-date visual type of thing. Some visual to go in with. Okay, yeah, we could do that. And Frank, is he... I had a circle back with him. He hasn't, so I had him in mind.

Yeah, it seems funny to have an event. I think it's good risky, but it depends so much on one person's participation. It seems a little scary to me, but he's...

How many churches in Surfside?

Churches. There's Casa Church, and then there's St. Joseph's just across the border.

Invite all of them. All right, I'll put it on the agenda for next month in case we have any updates. Okay, thank you very much.

No, thank you. As I said at a previous meeting, I'm excited about this because I feel like he's a real... in addition to being just the most distinguished surfsider I think there ever was, he also has the unique ability to pull the town together. He's the ultimate legacy resident, but he was a celebrated writer of Yiddish. I mean, he just covers like, I don't know, he's somebody everybody in Surfside that they can feel connected to. I think I have two books by everybody, side by side.

We'll make a showcase. Second item, community clothing swap and yard sale.

I sent this to Frank, so I'm not sure, we hadn't talked about this in the last meeting. We were sort of struggling with a date. We were thinking of doing the Earth Day, but unfortunately I have a wedding that weekend, so I won't be able to be there, and I think I'm going to probably be the point. I did have a long conversation with a friend who does Papatopia, and she recommended we do it alongside Papatopia. So of course we have to make sure that works for you guys. And you want me to? No, yes.

Sorry, through the chair. I know you sent that last week. Sorry, I didn't have a chance to circle back. But our original date for May 4th, unfortunately, we're doing Paddle Topia that weekend, so we had to search for an alternate one. I think it could be a nice fit to do it at the Paddle Topia. I do want to run it by the resort tax board just because this year Paddle Topia will be one of the events that kind of kicks off our 90th anniversary celebration. So I want to enhance it a little bit and maybe... put a little bit more money into it. I think this probably would align well, get more people out and have it be more animated, but I just want to run it by them at our next meeting and see if they have no objection to it being one of the components of the event. We could definitely include it and then make sure to highlight whether it's within the same flyer or separately, but make sure that we get the word out.

When I spoke to her, she was already planning to do a book swap, so that would be sort of something that we could co-opt into our thing as well. And then she also said, just as far as if it's Sweden's in a little bit, that the people she hires to do things for Padletopia can help us a little bit too and can be a little bit of a crossover for that. So let's see what the Tourism Board says.

Wait, that's Patatopia? That's May 3rd and 4th. It's that weekend. It's two days.

That was the other question she had asked if we wanted to do it two days or just one day. That was up to us. And up to the Tourism Board.

So what do you need to do to get organized for this?

So the nice thing, if it were to be with this other event, is a lot of the things that take organizing are physical labor, because we have to set up tables and things like that. But she was saying she has Joan Epstein and other people that work for her, and then they could help us. The hard part, I think, is just getting people to show up, but I think that's the nice thing also is when you have two events, they come for one and then they stay for the other. I think there's a way, there's plenty of space there, which makes it really nice too because I think sometimes it's, for her and for anybody doing an event there, it's filling up the whole space and making it dynamic everywhere. We could take just one corner But there's not a lot of setup other than getting the word out.

So Frank would take the flyer to get out? Yeah, it would be the flyer. And this is still where they like it.

I think we have to discuss that maybe now is a good time. I think we talked about, oh, we had a good idea that we do a flea market and a swap. So the flea market would be tables that people pay to maybe $10 per table. This WAP is free for everybody. We can discuss it if we want to make it free instead. I don't know if it makes sense if we donate the $10 or if it goes back into our fund or however we're doing that. It was more just to have people have skin in the game.

that we don't have to do we need a $10 fee can people just sign up and bring stuff or where the $10 was it going to go were we going to send it to a charity we were talking about either doing a charity or if that was complicated putting it back into the fund that might be complicated

and it might just be easier to just make a three first come first serve however many tables we determine.

I have a question through the chair. Is this going to be at 96th Street Park? Correct. And you'd have some kind of structure, table, or tent at the event?

If it rains, I think then we're out of luck, but I don't think we're going to have a tent, no.

okay so basically you're just looking to have a space at the park with some identifying marker of the of the board conducting this kind of swap basically well i think um

Depending also with Tim and where he would, like I don't know if we're even allowed to be on the basketball court. I don't know what the dynamic of what we would be able to, but let's just hypothetically say on the basketball court, that's where the swap is. And that's, we'd have to have people like us around manning it. Maybe we have some community teenagers who are wanting some volunteer time. They're just explaining how it goes and people just bring their, we decided swap would just be clothing. I think Sarah would be bringing books. So there's the books and clothing. People bring, they leave them there. It can be whatever they're not using. We'll take away what they want and then we donate what's left at the end. Flee market will be a little different. People can sell their items that they don't want to give away. And then at the end, they'll be responsible for taking back what they don't sell.

Are you limiting what size items they can bring to sell? I'm just trying to imagine.

Yeah, imagining people bringing a tractor into the fridge. That's a good point, actually. We probably should have some restrictions. Right. There should be, and we should also make it very clear, only usable things for the swap, no garbage, no ripped and, you know. If we don't want to turn it into a junkyard. Exactly. We can get creative with how we donate the stuff at the end if there's a particular thing people like. We talked about the Lotus House. They're a great place to donate to. That was the other thing I think we talked about. If we do want people to have skin in the game and pay $10 a table, we could donate that if it's not complicated for us to donate. the money to the Lotus House, which I like the idea of our community giving to another community.

I'm just focused on the spacing. Spacing? How that's all going to work.

Is there, I mean, if Paddle Toby is on the beach, can we have something? We're going to be on the bay. Where is that?

Right at the park. Oh, okay. I think the spacing is key because that helps us figure out our logistics, how much space can you allocate to tables for the swap versus space for the yard sale. And then based on that, you could say, okay, well, if you can fit 10 tables, maybe we could set up an Eventbrite.

first come first serve you basically decide if you want to implement a fee or not but you know that way it's fair because I think if you get 30 people that show up and there's only enough space I agree well we probably have to talk to Sarah to find out what all of her things are which I'm happy to to get a plot plan from her once the tourism board um okays it she'll be happy to tell us what she, I don't think she'll need that whole back, and I think I did mention the basketball court to her, and she said fine too, so we're allowed to use that.

I think from the board we'd want to know, do you want to do it one or two days? Do you want to implement a fee? And what are your parameters on the types of items that can be? Great question.

Yeah, and it's an alternative to a fee, and that is maybe take a percentage of sales.

That's true too. That's true, too. That can be, then we have to police a little bit. People, I mean, I guess it's just an honor.

No, I mean, whatever they're bringing to sell, you know, could be done through your committee. I'm just thinking out loud how else to do that. Just so, you know, if they don't sell it, then they're not obligated to pay.

I think if we make it a small enough fee, there's still a little risk if it's, you know, or we could do a percent. But I do think a fee makes sense because it might kind of keep people more... And of course, you know, my lawyer had to go on and say, you know, we have exposure and have to sign waivers, liabilities, all kinds of things. Once we do a fee?

Well, yeah, I mean, just even sponsoring this, if something happens, you know, all kinds of... What if it's free? You'd still have liability? Well, because you're doing it on town property, so...

The stuff is in check, but there's like some rot on the clothing. Are we going to inject the clothing before we... No.

No, that's a... They have to bring clothing that's clean. Right, we're going to make it... No garbage, no dirty, no rip, no holes. Yeah, they put that on stuff.

What was the third thing you mentioned, Frank? One or two days. The phrase, gently use.

Gently use is the right phrase.

And so what is it? So the people that would do the sale would sign a waiver? Is that how it works?

I'm just throwing out concepts. I don't know how you envision this. But one thing is a yard sale. Another thing is a swap. So it's easier to deal with swap than it is to do yard sale. I mean, yard sales, people can have any time on their property. I don't see a lot of them around town anymore. So here typically donate stuff that they don't want so i would you know i would say do a swap and that might be another um it's a i mean we originally we were going to do a swap with them

idea was maybe there's people who want to sell as well so i i don't know maybe we won't get a ton of turnout but maybe that's good if only what's the difference the swap is totally free yeah and then it's like i i think we could try to do both as long as it's not a legal nightmare and then um if it's not well received, then we know that it's not something in the future we would do, because, you know, I think it's all tests, but people, there's a lot of people that don't donate stuff because they feel like it's valuable, and they would still like to get rid of it.

The reason I also recommended to do both is because I don't think you're going to get enough community engagement with just doing the swap. You're going to get a limited amount of people just doing the swap. The purpose of this is to get people out in the community together and for them to participate. I don't think that we're going to be limiting our resident pool You know, if we just do a swap, you're going to have a limited amount of people. And also to create more interest, I think the, you know, people, like even kids that are entrepreneurial, somebody that has like jewelry that they make from their home and they can sell those types of things too. And in terms of limitations, I just wanted to say about the limitations. I think like just, you know, if you're having like a six-foot table, then like maybe like a 10 by 10 or 10 by 8 space would be that, you know, that size. And I don't think, I think also, I think a $10 fee wasn't about the money. It was more... to make sure that we have reservations so we know who's coming and who's not so like you know somebody said 30 people just don't randomly show up and then we're not expecting it and then it's just going to be a lot of chaos this way we have like a system in place where people know that we're coming and then we can have those spots allotted for them whether it's an 8x10 a 10x10 and that would be in their space so really I don't think we should limit the size of items as long as it fits in their space I think that should be pretty adequate. I mean, if you want to limit items to like something that we don't want them to have, like vape products or something like that, you know what I mean? We can, you know, we can write something like that. But it's, you know, it's up in the air. I just, those are like my thoughts about, you know, how we can do it. But I like the swap idea a lot. I just think we're going to be limited to people, and to create more buzz, people aren't going to be so interested in just coming to a swap. But I think they're both a great idea. That's why I was like, maybe just do them together at the same time. It is probably more difficult to do together, but I think we can pull it off.

I think it's just going to be driven by space. So I don't know how much space Palo Topia is going to usurp for the park, but depending on that, then we'll know how much space is left, and then... When we know that, you can identify how many actual stalls. Yeah.

That's why I think we should do both days. Personally, I know it's more work and it's more time on our part, but I do think that way. And we can see on the first day.

Maybe we'll swap one day.

Yeah, I was just thinking. Maybe we do the flea market one day and then swap the next day. So everybody who doesn't sell their stuff, they give it away. Yeah, that's a good idea. That's not a bad idea. One more quick thing I forgot to tell you, Frank. When you do advertise for the flea market thing, If we can, I think the same time would probably be to advertise for volunteers as well. Like community, like kids or whatever. To volunteer for the event itself so that you can help her.

We need them for battle team kids. Yeah, we have a little network for recruiting. We started with them last week at their Thursdays. I mean, we have a good list of kids that are looking for community service hours. So yeah, we'll engage them and... We'll give them double. We'll give them double. If we don't have a good response just from my outreach to them, we can do a broader message.

Sorry, do we think there's any problem with us being able to donate money? Is there some loophole that we're not... For your committee? For our board to be able to donate money?

I don't think so. Okay.

If we can look into that, I really do.

This has to be a non-profit. Yeah.

I think if we can, if we can bring, if we can do $10 a table, I don't think that's an enormous amount. And if we, at the end, all proceeds and clothing that doesn't get taken in the swap will go to, I personally like Lotus House, but if somebody else has it.

What was the other one you mentioned last time? Camillus. Oh, Camillus. Yeah.

Do we have to contact them to see if they'll take it?

Mm-hmm. And then are people just going to leave stuff on these tables if we have to... For the swap? Well, anything less.

He's talking about people just leave stuff.

Bring a bag and run. Um... I think, yeah, they could just leave stuff as long as, I think that they should take it out of the bag so that we say it's not garbage.

Yeah, but I mean when they're gone, when it's over and all this stuff is left for the Lotus. Would that be us or would it be a town person that could take it all?

That's a good question. If, let's say, Lotus House comes and we have 20 bags of stuff and they say we can only bring 10, If that happens, then I guess that's a good question.

We can work out the messaging, but I definitely wouldn't want people... The idea of the swap is you come with the idea of taking as much as you bring. So this is not the opportunity to just dump your whole closet. It's not a clothing dump. And so how to communicate that? I'm sure that can be done, but the idea is...

Say something like bring up to ten pieces and take up to ten pieces. Something like that. Does that make sense?

I think it might make sense to me. You're not getting a bag.

I'm just thinking through it.

Somebody has a deceased relative and they show up with three bags of clothes because they want to get rid of it. No, that's not what we're doing. That would be good to donate. It'd be good to donate, but that's good to donate on your own time.

Right, on your own time. Maybe like a limit. Take up to this much, leave up to this much.

Do you need one of us to help you with this, or do you want to flesh it out, or do we bring it back next month? We need to wait until the space first.

Yeah, we still need to confirm the other elements. Then we know how many.

My opinion is once the tourism board okays it, which I'm going to assume they will, why not, then we would just have to get it going after that, so we have to decide everything today.

Maybe you guys can just authorize me to work with the vice chair.

Do we need a motion for that? So we have the motion. So I guess we need a motion to approve this event. So during Palletopia. If approved by the tourist board.

Subject to the tourist board.

For two days. If that's what you want, yeah. Okay. Do you want to make the motion?

I make the motion to approve subject to the tourism board's approval two days of a swap slash clean market during Palletopia.

Second? Second. Okay. Any more discussion?

Just who will approve the vendors, like you said? Like, do they sign up and then we just see them the day of? Yeah.

A suggestion could be is, like, maybe when they register, when they register, then they can list some of the items that they sell, and then we can just say, hey, this isn't appropriate, or this isn't okay. I think most of them are going to be okay.

Pardon me? You can leave that to Tom and his group. Oh, okay.

Yeah, I think most of them will be okay. I'm just, if there is an issue, we could have the ability to say it's not going to work or whatever.

All right, any other discussion on the motion? Then we will...

Does there need to be a mention of me working with... Yeah, we'll do that for the next motion. She likes me.

All right, all those in favor, say aye. Aye. Motion passes for zero. And then a second motion to coordinate with Frank.

I make a motion for me, Joanna, to work with Frank to get this going. I second that motion.

Any discussion? All right, all those in favor say aye. Aye. Motion passes. Okay, so I'll put this on the agenda for the next one. Okay, next item is 5C, a follow-up discussion on the community guidelines for addressing neighbors in a courteous and respectful manner. And Joanna, your name is on this. Let's see if there's anything.

Yeah, it's between them and me. It's related, so... To follow up with, I can't remember what we talked about for the last one, I did speak to Robert Listman, because our discussion was really about Nextdoor. So I spoke to Robert Listman, who is one of the moderators of Nextdoor, and it was a really good conversation. He did, a few things that he mentioned was that it's very hard to get someone thrown off of Nextdoor unless they're pretending to be someone they're not. By just saying something that people don't like, it doesn't go to the national next door office. It goes to the moderators here. He said the moderators here work very well together. The previous vice chair's wife is one of them, David's one of them, people from all different walks of life, and they all tend to agree on just about everything, which shows, no, not true? No, I don't.

Once I vote, I move on.

Oh, he said in his experience, almost everyone agrees on what is appropriate and not appropriate, so he does think the actual process works really well. if it is that you think someone is not a real person, you can contact Next Door National, which I think is in San Francisco maybe, and they then send something to the person's house, and they want to see a license, copy the license, or something else. His feeling was that coming to talk to us or doing anything about next door is a complete waste of time. In his opinion, he did not feel it will change the behavior on next door and that most of the people who are misbehaving on next door are not going to be coming to our meetings or going to any of our events. That was his opinion. We talked a little bit about things we could do to help further constructive and good debate. And that's when we started saying, hey, maybe a debate would be something fun and interesting and could be sort of a way for people to learn how to talk about things that are difficult in a constructive and well thought out way. So I've kind of developed a little more of it in my head. This is just an idea, but we could have two teams. And you know how it works with debate. You don't get to pick your side, but we could have, for instance, the undergrounding of the wires. And you've got four people and four people, they work together, whichever side they get, to underground or not to underground, they come up with their argument. We have coaches and we have moderators. And we have an event one night where we have a good old-fashioned debate with topics that are relevant to Surfside, And at the end, maybe we have some prizes, like gift certificates to Surfside restaurants or something for the team that wins. And that was sort of the idea. Discussing that.

Is there like a moderator that like, say somebody does say, you know, in the back and forth, that it gets mean or something? Is that like?

It shouldn't get mean because this is going to be healthy, coached, reasonable. The way that we do debate, which is with backed up, you know, it should be thought out planned, well-researched discussion is how it should work.

Do you have somebody that knows debate?

Yeah, so one of my kids was on the debate club at Beach High, and one of the thoughts was to maybe get them involved, and even the coaches could be two seniors on the debate debate team at PHI or at any of the schools. If we wanted to have Isaac Carter back, he could be the moderator. He's got a peaceful way of dotting, or we could have someone else. The idea is to kind of be an example for how to discuss hard things. We can pick up any, we can discuss what the topics would be, or we can put it out to the community to discuss what the topics could be, but they can be topics that we sometimes see on Nextdoor or at the commission meetings where people are yelling and huffing. And instead, we have people who are discussing in a mature and well-thought-out way.

We do have quite a few young Beach High debate alumni in town. Yeah. Alumni? Yeah. I mean, um. Young being the operator. We have some old ones as well, but I'm not mentioning them.

I don't know about adults.

I mean, I feel like people would want to see them. Are there debate teams in high schools now?

Yes, we have a really good each time.

Maybe that way it would be neutral. Maybe bring them and show us how to act.

But I kind of like the idea of adults also learning how to discuss things. So we could reach out and see if people can volunteer and want to be on it. And again, they don't get to necessarily defend the side that they believe in. And that's what debate is. You have to figure it out.

But they have to know the topic. Is that right? It's research.

And they would come together as a team.

They could be the commissioners.

Do you know by any chance who the Silver Knight coordinator is at each time? Yes.

It's... Because...

because they're always looking for like they give an award in speech that's one of the categories and they're looking for a service project for like a junior like promoting civil debate in a municipal that's like a perfect overnight project for somebody like I can yeah I don't know what the current one is

So just to be clear, I'm trying to understand. So there is no, I thought that Nextdoor had bullying and harassment guidelines. They do. So you can't get somebody off of that? You can't?

Not easily. This is what Robert said. He said it's really hard to kick someone off.

So how about not kicking them off? How about trying to regulate or trying to have a discussion with them? Can we, like, put something together, like a community to say, hey, listen, you know, what you said here wasn't really so nice. Maybe we could say it in a different way or whatever. You're a moderator. I'll tell you why I, like, keep thinking about this and keep bringing it back is because, you know, I was – I went to a bunch of different, I think I mentioned this last night, I went to a bunch of different communities in Nextdoor and you can see some of them that are open and I never saw so much angriness that I have more than in Surfside. Like you can see everywhere, and to be honest with you, it's more political here even. It becomes more political, the debating becomes more political, and it's more, I think that's where also the aggression comes in, and that's where the animosity comes in. I mean, what I would like to see, and this is what I was saying before with Robert, I'm trying to figure out a way so that we can be more neighborly. So the app was originally created to be more neighborly and not to have these crazy discussions, not to be obscene or whatever. So I think if we can do this more in a, I mean, I don't know how it would work, But that's really what the goal was. The goal was to try to get there to be more cohesiveness as neighbors. And since it's just such a small town of Surfside, instead of saying, oh, well, you know, I'm anti this and I'm anti that. So you're on my side and you're on that side. Because neighbors can be neighbors and friendly and disagree on political parties or... different commissions or so on and so forth.

The way I understand it with Nextdoor, this is the way I understood it from Robert, and I got a little education because I didn't know before, is that let's say I say something not nice, and you report me. It then goes to the moderators, and then if they agree that it was not within the guidelines, they can take the comment down, and that's the standard.

So I don't see the other votes. I vote. And then I don't see how anybody else does until I submit my vote.

Oh, you're talking about the votes that Robert recently put on? No, no.

So somebody writes a comment that you don't like. You report it. There's five categories. Bullying, misinformation. And then we get that. There's also a little space where you can add why you think it's bullying or not mistruth or something. And then I get a notice. and i read it and i see if it goes along with if it's against the guidelines if it's against the guidelines that i put i click remove but i don't see how anybody else does then i submit it and as soon as i submit it then i can see now i can change it so but we can vote keep maybe remove. So those are the three votes. Interesting. Okay. So I usually, once I vote, I don't change mine because I look at the guidelines. I like what you, I have a picture I took.

I just see comments continuously of people attacking the mayor or the commissioners or their policies or things that they're trying to implement or things that they're trying to change. I'll give you an example. It started friendly and then it turned into a nightmare. Jody, who just came in, presented this. There was a discussion on there about this or the cultural center. There was a bunch of back and forths on it. I was like, why is it getting hostile? It's just a, you know, it's a simple decision. It's like, you know, some people don't like it, then they're fighting over it. I'm like, this isn't something to be fighting over. You know, that's what I'm just trying to understand. It's like always like these things, like it's just, you know, you don't have to.

You would think that these people.

It's just, it's just, it just needs to be, I mean, I would love it to be more friendlier. It's just, I don't see why there's so much hostility in making a decision of something. You know, as simple as this. If you don't agree with it, then you don't agree with it. But everybody can have their own opinion and just be nice about it.

I completely agree. I think most of us, I mean, we're preaching to the choir and probably everyone you know. Anyone I know, I don't see them on Nextdoor bullying people. So I can't even tell my friends, don't do that anymore. They're not the people that do it. And the people who I think do it are not coming to anything we do, unfortunately. And they're doing the best they can in terms of moderating. And the problem is you can't throw someone off because of free speech. I don't like the idea of throwing people off.

That's why I said maybe try and work with people and try to have it a little nicer. I guess moving the comments are okay. I just...

are to remove, then you'll get a notice and it'll say your comment has been removed.

I didn't know that.

It's actually a good system. That's a good system. When you first brought this up, I was...

Signed by CRB, the Community Relation Board. You'll see signed by CRB.

Right, that was what I was thinking. If we could make a next floor one, like I found this simple thing. Before you speak, think. T, is it true? H, is it helpful? I, is it inspiring? N, is it necessary? K, is it kind? I thought that could be like our cover page and just keep putting it out. It sort of just fit everything I think you're trying to say. Are we allowed to make a, you know, and then we could even put a report where, you know, like when we had Isaac come first, we could have been on a synopsis of that. We have, if we have a debate night, here's what we're looking for. Is there any way we can do a community relations page with recommendations?

maybe you just gave me another idea though if you're if you're if you're able I mean when you have that vote and somebody complains about somebody's comment to be removed right maybe is there I mean do you have contact to that person through an email or anything like that no or it's just an in-house it's just a do you know what I'm saying like maybe you can send them a message like that like each person like gets a bad comment and says they had to remove it and they can just like keep drilling people you know what I mean it's something like giving them a reminder that this is I'll look for the next one but I don't think so All right. But yeah, I think community relations is a good idea also.

Is there any way we can do that on Nextdoor? I don't know.

Create a page for the CRV board within Nextdoor? Like profile and account?

Yeah, where we would like just these five things, it would be a start. We could maybe do our events.

Do we have it peaked on the website?

I don't think we have it peaked on the website. What was your comment, Mark? Could the five of us just put that out?

Your status is what it is. Kayla, what did you say?

I was saying that on the Surfside website, we should have a tab where we're just putting all of our events over. I mean, also in our Gazette, we should have it.

Yeah, I mean, every time there is a CRB event that gets posted on the website, it's not that it's on a dedicated page for CRB. We can build one, but it's on there anyway.

But comments, you know.

We don't have a comment function. And also, we would have to regulate comments.

Could we put something from the community relations? Here's a way to talk, you know, here's some recommendations for a good dialogue on next door or something.

We can put something out. It just needs to be clear on what it is you want me to put out.

All right, why don't I keep thinking about this for next time. So I'd rather go to the community relations than my own. But that way we could, you know, put little things like this that I saw and... synopsis of, you know, what we learned from that first... Pictures of the events we had. Yeah, we could do that. That'd be great.

Yeah, I mean, I always post those from the town's account as a recap, so I don't know whether Nextdoor allows, you know, accounts for boards and committees, but I also worry about every board and committee then wanting their own Nextdoor pictures to have a lot. Before you know it, we're, like, triplicating efforts, you know.

So for next month, discussion on... synopsis of the things we're doing on the community site, right?

Yeah. We can build a dedicated page just if you want to have like almost like little blurbs. If you go on our website we have one for sustainability and we have one for um the youth council so we can build one like that that'll just be like a landing page the content will also go like on the events page on the news pages but just one page that kind of houses everything if you're interested in that that could be something do you like that i mean for recommendations on oh yeah and then we could you know here's a word note you know you could even do a report here's what we've noticed on next door

We encourage you to...

The announcements are good.

Yeah, I think announcements are good.

Okay.

Okay.

I'll work on something that we can work on.

Okay, so I'll put that up for next month. Okay, very good. And did you want to explore the debate also?

Sure. I mean, we have so many things coming up between the swap and other things that we can push it off a little bit, but it's, you know, maybe do it... to coincide with our next election cycle. I have a friend, Isaac, coming back. Yeah, he could come back. You'll keep that in mind? Sure. Well, we can bring it up. We'll talk about it more next time. Or we can leave. It might take a little while to get together because between my kids and everybody.

And the school's going to end, so we wouldn't be able to do it.

Exactly.

The thing you mentioned about that award, the student award for doing the debate. Yeah, I was following up on that.

Can we bring it here? You can explain how things work for today.

Okay.

Okay, I'll put it on for next month for more discussion. Okay, very good. 5D, scooter and safety. And that's my name.

so our update on our scooter video that has been long in the making since january 29th um but as you know we've been working with the youth council to film this video and put it out so they were taking the lead on producing it and editing it um you know as part of their project unfortunately the reason for the delay we just started last week is that one of the members the one that is doing most of the editing her laptop has had technical issues so she wasn't able to access it so then She didn't know whether to get a technician to try and extract the files off of the broken laptop because they would be pricey. And they were also at the same time preparing for a trip. They're currently in Tallahassee with Vice Mayor, you know, meeting with different elected officials. So it's all kind of happened at the same time, but I'm told that the technician is working on the files this week. So we hope to have the video ready by next week. But we've been following up every week because police has really been keen on getting this video out.

Which committee is this? That's the State Youth Council with police.

So we're good on that. Nothing about the e-scooter, but I do go to the park with my kids by Hawthorne, and we have that rented city bike right there. And I was literally there when, pardon my word, but creep of an employee came to pick up the rest of the bikes. You know, like, obviously not anyone from our community.

A city bike employee.

Right, and I'm just like, they're just like, they're slowly taking the bikes onto their thing. I'm like, what's his delay? I'm just like staring at him. And I just don't think that that's a good location for the city bike retrieval and, you know, because sometimes they're there with their nannies and they're not there with their parents and these kids run wild and it's just... A big truck that he comes with and you could definitely fit quite a few kids in there. So you're worried about kidnaps. If you want me to mention the points I'm making.

So you're worried about kidnap.

For sure. Or anything weird. Pictures. I don't know why there's a public city bike right outside a kid's backyard. But it came so quick and... And now it's there to stay.

I think maybe the best would be to go to the commission for that, or talk to... I'm not going to talk to you about that. Yeah, I'll sit outside.

That happened last week, and we were just like, we literally wanted to leave the park, but I ended up staying until that person left. Okay, I think that would be best if you talked to the commissioner.

And then that would be best going to the committee.

Do we have any town cameras that are on? Yes, there are cameras.

Around the kiddie park?

All over.

The camera's all over.

Is this both parks or just the kiddie park? She's talking about the park. I'm talking about the park.

Good. The video camera's all over that park.

That's great.

Okay, so thanks. Very good. Some people say that.

Some.

All right, so I'm going to take this off our agenda next time. Okay.

I will work on mentioning things on the agenda.

No, no, that's fine, because that's why if we can, like if it's about safety, but again, I don't know what we can do, but that's more of a commission issue. Like if we were going to promote helmets. That's great. But right now, let's see how this goes. But I do encourage you to talk to the commissioner and bring it up at one of their meetings during a public comment. Okay, perfect. Poetry month. Is this me? And what month is that? April. I think we have a lot going on.

Okay, good. Go ahead. No, no, just that, yeah, we have a lot of events going on. It's Passover for Easter. We've got like three of them on April 6th. The 27th is also a big one. We've got the big parks and rec and our plastic fishing. And then I think somewhere in between the week of the 13th and the 20th, it might be holidays. That's somewhere, yeah. I wonder, and also May is for me.

Why don't we wait to see how Isaac Bathsheba Singer does? Because then we would have a model. You know, one year we could bring in an author, another a poet. The one I know isn't moving anywhere yet. I think I just read it in his face. But it's a good idea. It is. All right, let's wait. I think we have so much going on unless we want one. Because the summer's coming up. We're going away and then we'll be back in. Okay, let's save that. Everybody okay with that?

Mm-hmm. That's a great idea.

So I'll put that off, too. I'll remember. Art gallery. I brought this up. I saw people coming out of that community center doing painting. And I thought, why not invite them to set what they've made up you know, in that room, and it could promote the park. It's a park and recreation painting activity, right? I believe so, yeah. And we could, you know, bring those good cookies again. You know, have some wine or champagne, you know, cheese and wine or something. Just to meet people. We'd meet the people in the town who are painting, and we'd be able to... That was my thought.

We can maybe correlate it into another event that I had brought up before maybe where we put a big canvas up and people together make a piece together.

Oh, we could do that right there too.

If we wanted to have an activity with it and then hang it somewhere in the meeting center. If we wanted an activity to go along with the art opening.

Any other thoughts on it?

No, that's a good idea.

We could have a table for tots and kids, like they do at the parties.

Through the chair, you mean doing this at the community center? Like this maybe using the fishbowl room?

You know, see if whoever's in charge of doing the painting that once a week, that if she could get some of them to discuss.

Sorry, through the chair, is it a six-week program?

I'm not sure, but I imagine something like that, so sort of towards the end of it, some kind of little showcase with food and drink.

You want to talk to Tim to see when it's over? Yeah, I can talk to him. And it would be quick. We just have to have some finger paint or something. A big canvas. All right, so for next month, we'll talk about that. And see if Tim would, see if she'd be averse to that. Okay, yeah. What's the word? Averse. Okay, we'll put that off next, okay. Hatsalah. Okay. Delvey, did you find any more about Hatsalah?

No, I think we just advertised it just so people are aware in the community that there's a resource that they can turn to. I believe that nobody knows the number even. So if we could do like an emergency number, there's somebody that's hurt, you know, instead of, like I said, the, you know, to get an ambulance here is like 15, 20 minutes sometimes. So, you know, to have the services are right here a block or two away. And literally somebody, you can save somebody's life in a matter of seconds. And they provide the service for free to everybody in the community. So I don't see why... Jews and non-Jews also should be able to, you know, benefit from it. Right. And just everybody. Just because non-Jews don't know about it, doesn't mean they shouldn't be able to benefit from it. It's a free service. And I know the members, and all of them, I know a few members of Asala, and I know that that's their focus. Their focus, they don't discriminate. They're not, like, against anybody. They're there to assist anybody that needs it. So...

That could be on, if you designed a page for us, that could be, like, right on there. Like, don't forget.

I saw that's a call away.

Yeah, I mean, you could have something, like, in the back of one of the, I mean, all the magazines, like, we have the special, like, is that, whether it's, you know, whether it's an inside flap or whatever, like, a small, like, thingy that says emergency hotline so they know, like, what it's for. And did you talk to the town manager about this?

So my only question is, I believe, correct me if I'm wrong, is that some private entity?

I'm not sure. I would assume so, but I'm not sure. Is it non-profit? It's non-profit.

Don't they get Miami-Dade help? Aren't they getting Miami-Dade...

What's the issue with that? It would be like sanctioning a private entity. Another private entity might want the same benefit.

That's my only thought. I'll write to someone. What's the question?

Is it a private enterprise or is it a not-for-profit organization?

Is Hatsala a private enterprise or...? Not-for-profit organization. Question mark.

It says non-profit on their website.

Should we go with that? They get training by Miami-Dade EMS and I know that there's some sort of... Their website says non-profit organization.

I'll have to just check with the legal department. So would you take care of that for us?

Maybe it could just be put on the website, like when you say the numbers to call and the emergency numbers, because that could then... As long as it's allowed. By 9, yeah. 901, comma, et cetera.

So you'll check on that for us next Monday? Okay, so I'll put that on for... Do you know who's in charge of it here?

That's all? Yeah. It says just a quick search. It's a private nonprofit organization. Private and nonprofit? That's what it says.

And what's the other question? Who's in charge? I don't know if it's in charge. All right, I'll ask Moise. This war timer is hot. I don't know if Moise is in charge. No, but he does a lot with it. What was that? Moise's war timer, he lives in one of the condos.

305-919-4900. What's that? So that's what the emergency number is.

Okay. Did you want to do the checking, or do you want... I don't want to do that. Okay, still. Great, okay. I'll read my question. That'd be great. All right, so we'll report on that next month. And then that could be like our opening thing for our community relations page.

Okay, very good.

recognition for public works. Joanne.

I had brought up that I was moved by the awards at the commission meeting that night and I was thinking they are really a big part of our community and I don't think we do enough to recognize them so I was thinking we could do something whether it was for

I was thinking at school, teachers, we did that for the custodians and the women who did the cafeteria. We just set up a table because that way they don't have to take off duty. But say they check in, I don't know how they check in, it's probably electronic now. But say we just have a table with water, you know, and chips, you know, for them to come this week. And we put out, you know, we have a motion for amounts so we can restock it for them each day.

You know, just things easy in little packets. They love barbecues. So, you know, they're like a family. Just, you know, that group is, they're pretty tight-knit and they work very early. And so, ideally, at the end of the day, is you do a barbecue. We've done it before. We basically gather them downstairs in the mechanics bay down there and set up tables and... Do a barbecue. Great. And who does the barbecue? You could be the cook. Yeah. Randy is the cook. Yeah, Randy is the cook. I have a question.

So they work in shifts. If we did it two days, would we basically get everybody?

No, you can get everyone. You do it later, not first thing in the morning. Right. At 2 o'clock in the afternoon.

They're done. But they all work every day? Yeah.

I'm part of the teacher loving care group at my kids' school, the TLC group, and we actually just did for all the hardworking staff this company called Joy Life. It's a chair massage. They each got a 10-minute massage, but it's like a real one, and it really made them feel like, okay.

So I guess the first question is what our budget would be and then I think we can go from there to what we're able to do and when we want to do it. So anybody, any ideas? How much money do we have?

What if we asked, I mean I did ask Franza with the department, you know, can we get everybody together? Like the manager said yes. That could be done, but maybe she could have a better estimate on the amount based on how many people and different lunches they've done in the past so that we have like a ballpark figure. Because I think otherwise we're guessing kind of blindly. And also I'll give you the information on where you're at with financials.

That would be great.

And is there a charge for you guys setting it up, like you and Cindy? Yeah. I've charged a lot for that. Yeah. There's a 60% fee. This is a nonprofit.

Are you a non-profit?

I mean, I would love to be there and help and serve and whatever. We could get some volunteers.

So we'd limit it to hours, like two to four?

Right, whenever they're finished.

Yeah, maybe if they have grills.

Late lunch.

Okay, they have a grill there?

Yeah. And you all, I mean, it's not like a lot of outlay and cash. It's... I'm just going off history. They typically buy either some kind of beef or chicken to cook on the grill and then, you know, it's whatever accoutrements go with that. And beverages. And you would do all that?

No, I would. I do, but not for the town. I heard you were grilling. I was the teacher appreciation person for Ruth K. Broad and used to go to these giant parties, and I'm really good at asking for things to make me meet, and Publix is very generous, too, so I'm okay asking them for... I'm going to add you. Yeah, so Publix may give us... all the beverage or, you know, they might give us everything, you just never know if it's for their community.

So you'll check on, like, May or June?

Yeah, I think maybe May or June is something we know.

June's almost there. And could we invite, like, the town to come over and greet them or something? Yes. Okay. All right, that'd be good. And the commission?

Yeah, definitely. And you mentioned that, like, the... dock area back there but I mean that's where the grill is or we use that area typically and we and we bring you can set up a big long table in the bay because you know there's cover yeah yeah I mean I don't know what other if there are more it's a more special space that we could use it's like well for a It's probably that prime time for Thanksgiving.

Well, in fact, if you're planning this for May or June, that may work out to do it at the community center because I have to shut down the community center to do some work there.

Maybe that's a good time.

I think it's best here, that way they're parking when they're done.

Sure. I mean, we were saying it might be a little more special. Thank you. I'm sorry.

That's okay. I thought we were wrapped up anyway, but it's still, it's got the next meeting on that. Okay.

I like that, so we'll come up with something. All right, and next meeting is April 17th. I think that's during Passover. Yeah, let me look. I really do. Let's reschedule that. Is it the last three days? I'm not saying it's prohibited. I'm just saying.

Are you okay with that? I'll show up.

You need to get out of there.

We won't just grab her a snack here. I think let's keep it.

I just wanted to ask the time. You did say that you wanted to discuss making the meetings now at 6 p.m. every month.

Yeah. Well, first I wanted to ask you two what, I think it was hinging also on your two schedules. So what is your input?

Well, just have in mind that we have nine wards, and everybody wants to meet after five.

So do you like the afternoon or not?

I like, we like hourly, like working hours during the day.

Oh, so when is your... We were doing the every other, is that possible?

Yes, but because of attendance issues. With us? Yes, so let's say that, I know we changed it because Mrs. Ari, Mrs. Ari, I'm not sure. She couldn't work with the schedule if they wanted to do it at 3 p.m. because she had to work and there were times that they decided. Yes, so that's why they decided to do one month, one month. But due to what the code says about attendance, if you do have three absences in one year, then you're up to discussion to be removed from the board. So that's why.

Okay, so is it three in a row you miss, or three through the year?

Three through the year.

And who decides, us or the commission?

We have to report to the commission.

And they're the ones that decide to keep the person? Or we move? I thought it was up to us. I didn't look at that, but thank you. Okay. Quick question. Could you look at that for next time? Because that's been a sticking point here. Not a sticking point, a point of interest.

So, and Kayla was just saying that 2 o'clock is just never going to be okay for her, but maybe 4 o'clock would be. Does that make it better? I get you wanting to do your working hours. We could do 4 o'clock. 4 o'clock is still within your...

Yeah, when is your day over? 5 o'clock, but it depends on, I have other meetings that I attend to, but we can do 4 o'clock, that could also be helpful.

So, Frank, four is better than six. Four is better than six as well. Do we need a motion for four?

You can make a motion.

I just have to discuss this with, I let May and Mr. Agamil know. I just want to know if you guys want to keep the third Thursday of the month at four o'clock.

I don't think it matters what day. Okay. So Thursday is a four o'clock. I think it's the time. Is that what you said, Kayla? Yeah.

And four o'clock, I think they're going to have a full day and then show up here. Yeah. All right.

So do you want to reach out to those two people before we make a decision?

No, you can make a decision right now. I just will let them know that it was a change of four o'clock. All right.

Is there a motion? So we want them all at four o'clock. And it's the third?

Third Thursday of the month. Yes. Okay.

And... before we take a vote and I think I talked to Frank at the party last week and he was the one that approached you about making it up so it wasn't us so he can continue to do that say we don't have a quorum.

The special meetings? It was the Vice Chair who requested it Okay. And I just asked the board.

Why is it called a special meeting?

Because it's scheduled outside of your regular time. So your regular times are third Thursday of the month. So that's how we have for every single one, every single board. We have a special day to make it better. But if it's scheduled out of a regular meeting, so that will be called a special meeting.

And nothing can be added to the agenda once we write it. Yes.

Nothing can be added once everything's out.

Can I ask a quick question? Yes. So since we were not able to do the last meeting based on not having a quorum, Those of us who couldn't be there, it's not a...

I am so sorry, can you repeat your question?

Since we had this special meeting, but we were not able to have the last one due to not being informed, is that a ding against the people who were not able to be here?

No, so if there was no quorum met, that wouldn't count towards your attendance. So let's say if a meeting went canceled before the meeting even happened, If the meeting was canceled due to lack of quorum, nobody's attendance will be penalized. If it's a special meeting and you cannot come during a special meeting, your attendance will also not be penalized. It will only count towards regular meetings. Got it. Great.

April 17th, 4 o'clock. Is there a motion to make the meetings at 4 o'clock?

Yes, I make a motion for the third Thursday of every month at 4 p.m. to be our meeting. I second that motion.

All those in favor, say aye. Aye. So, three. And I just want to go over what I have that we're going to talk about next time. Not to talk about them, just so we want to talk about the book club. And we want to talk about the swap in May 3rd and 4th. We want to talk about a possible debate with the high school input and community. We want to talk about a community page for the website. where we can put words of wisdom on and vice. The art gallery, so you'll get details for that. From Tim, the CEO. Yes, yeah, yeah. The town manager will give us feedback on Hatzawa. And you'll also find out information about the public works, how much budget we need. And then we didn't make a motion on that yet, the public works.

so do i put that in the minutes for next time a motion to you don't have to okay so you're just um directly discussing yeah and then if we make a motion you don't have to make a motion to place any of these agendas any ideas any designs on the agenda you can just let us know and then the town manager will check on the attendance guide i'm looking at it now so basically just how how the code reads um you each of you were appointed by some number of the commission right and each of you serves at the pleasure of that person. They could take you out anytime, even if you made every meeting. They reserve that power under the code. So the attendance rule just basically says, in the event that a committee member fails to attend three regularly scheduled meetings in any one calendar year, the committee member may be removed from the committee and then the town commission is notified of the vacancy it doesn't spell out you know how that person is removed or not but i think it's going to revert back to the pleasure of the person who appointed you so if that person who appointed you learns that you missed three meetings as an example they can have you removed So would that be... You don't do anything about that. You basically just carry on your meetings. If you can't make quorum, you can't do anything, obviously. So the goal is to have quorum so you can act. And if someone misses three, then the clerk would notify... the committee member, the commission, sorry, the commission.

Right, so Mary will not have to stand against her because this is a special meeting. Correct.

Okay, great.

Thank you. So I crossed that out. Anything else? Thank you. Thank you very much. Have a good meeting. Is there a motion to adjourn?

I make a motion to adjourn this meeting. I second the motion. Thank you, everybody. Thank you. Thank you so much.