Planning Board - Regular Meeting

She's coming. We are going to go ahead and get started. Um Sally Edens will be joining us, but she's obviously going to be a little bit late. So, I would like to call the um November 13, 2025 CR city planning board meeting to order. I need a motion to approve the agenda. I'll make a motion to approve the agenda. Second it. I have a first and a second. All in favor? I.

Any opposed? Agenda is approved. Okay. Next, um I need approval of the minutes from the October 9th, 2025 SUR city planning board meeting. I make a motion to approve the minutes October 9th. Second. First and a second for the minutes approval. All in favor? I. Any opposed? Minutes are approved.

Okay. Do we have anyone for public comment? No public comment. Okay. Okay, Jeremy. Next, um we will um consider the items for um presentation. Let me uh get connected here. One housekeeping item for agenda item C. Um everybody has an updated agenda at your plan. I had an error. I'm a perfectionist. I don't like typos. So I corrected it. It's in your agenda. So you'll see X on one sheet. It was a duplicate sheet. So I just wanted when you get to that page, you'll understand why. But it's just it was a oversight on my part. And I wanted to get it in front of you. Chris, is it showing up for you?

Thank you. Yes, sir. Thank you, Madam Chair. Members of the planning board, item A is a conditional reszoning request submitted by Charles Riggs on behalf of Sumpter LLC. This request is to reszone a property from C3 extended commercial to conditional zoning mixed use. before you on the screen and in your agenda packet is the location at 101 C Oaks drive. This is the corner of C Oaks and NC Highway 50 for you on the screen and same in your items is the future land use map and why you look at that. Uh the proposed use of this conditional zoning is a mixeduse structure. Um it would have first floor of office and retail only and the second and third floors would be three residential units. Um with this middle on 29 acres they are have identified three conditions. One being the use type. First floor again limited to office and retail only. Second floor uh and third floor would be residential. The structure will have a sprinkler, fire sprinklers and alarm and they will be making a cross connection to the adjacent Gilligans property through their when they go through the site plan process if the conditional resoning is approved. Before you on the screen in your packet is the future land use map. This property along with all properties around it are identified as neighborhood mixeduse. The neighborhood mixeduse zoning or future lane use supports mis mixeduse developments

by its nature. Uh the intent is in your staff report. Um I will read that here momentarily. Again, it's a mixeduse category allowing for the combination of residential and commercial uses um that are in harmony with the adjacent area. The use itself, as proposed, even if it were allowed by right, does not trigger a traffic impact analysis by ordinance. It doesn't meet the 100 a.m. and 100 pm threshold. Before you on the screen is the zoning of the area. You'll see that the entire area is zone C3. However, this request is to reszone to a conditional mixeduse. They are looking to benefit from the reduced setbacks in the mixeduse district. However, the as proposed in the conditional plan, the building would still meet that C3 setback further off of NC50. Again, this is a conditional resoning master plan. Uh, this is not a site plan approval. They would still need to go through a site plan approval. Um, being that it's not over 20,000 square feet, it would be a staff level approval as long as they make no significant changes to the master plan. Um, but with this, they've identified that they would be doing um pvious concrete parking lot. They've identified the minimum parking uh required for a combination of office and retail at the bottom and residential on the top stories. Um and they indicate that they'll be using a subsurface storm water controls. This would only have a driveway off of Sea Oaks.

With all this said, staff and the TRC have reviewed it and staff is recommending approval with policies 4.1 Q and 5.1 I, 5.1J, 5.1x, all being supportive of this request. Staff and the applicant are in attendance and be happy to answer any questions that the board may have. So this will only have um access offic turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn in turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn turn off from 50 time no and we've um part of our TRC review even with a conditional resoning NC DOT is accommodating enough to make comments on our resoning they normally don't um but we have a very good relationship and they shared it and again with it not having a driveway of MT50 they have no comments as Cox is a town maintained street.

You mentioned on the storm sewer, they're what type of they would propose and Mr. Riggs can correct me if I'm wrong. They'll be doing a subsurface under in the ground storm water controls. No pond because that lot's known to

it is low. Yes. Um and I believe development of the lot with a new storm water system would improve that such situation. It is not in the flood plane, but it is lower than the adjacent properties around it. Um the the property as you're looking at the plan before you. The property to the west is owned by the town. It is one of our pump stations, lift stations. Um then directly across 50 is the new Capefir Seafood Routia development. Um to the north is Gilligans and to the um south across the oaks is I believe it's Topsil Realy's office. I make a motion to approve. Um as staff comments.

It's not a Yeah, the for this planning board meeting is not a public hearing, but that is up to the board. I mean, we that's why we asked earlier if there was I misunderstood. I thought we would be able to for each thing that was being approved to be able to talk about it. Jimmy Campbell 301 um Triton Lane ser North Carolina. What What is mixed use today? I thought mixeduse has never been defined by the town where you can have a business on the bottom and dwelling on top. I thought it was A or B.

No, that is the definition of a mixeduse development. commercial and residential. residential above, commercial below, or if you wanted to do some type of other combination, but mixed use building is just that. When did that happen? Because it when I was on the planning board, that was a something that never was in the current ordinance. Awesome. Yep. Great. And there is flooding in between where Gilligans is because during the storms, it's flooded to the road when it's floated the old boat up that was there. Yes, sir. Thank you. Thanks, Jimmy. Took the boat up. Remember the boat that was there? Yeah. Is it going to fix that?

And I think I think it mentioned that that that this site plan would actually help alleviate some of that flooding by addressing that and making some actual storm water. So it'll would improve that flooding on that lot. The intent of the storm water in the ordinance is to improve the storm water for that property. Not to make it they definitely cannot make it worse for any adjoining, but it would improve it for this development. Agreed. So, I have a first and a second and a second. All in favor? I. Any opposed? Motion is carried.

I like I like Makes it better. Ready? Next one. Yes.

Thank you, madam chair, members of the board. Agenda item B is a another conditional resoning request. Uh this is identified as the station. It is a proposed conditional reszoning to conditional or CZR5M that would be conditional zoning residential manufactured home district. This has been submitted by Jeff and Morris and they've been working with their surveyor Charles Riggs. This development is proposed on 82.56 acres located on US Highway 17 North. With that, you will see the site before you on the vicinity map on the screen in your agenda packets. Currently, it is over three parcels. Um, however, you'll note in the proposed conditions, they will be doing a recombination plat if approved to because the current ordinance does not allow split zoning. So, they would have to get that done um if approved. Um with that said, other conditions they are proposing on this 82 82 acre development which is proposed for RV campground 417 sites split in two phases. uh they want to limit it to the RV campground per appendix A zoning ordinance um section 5.7 accommodation uses and we've copied those RV park standards into your staff report that are numerous um I believe that is a new section in the town's zoning ordinance um that requires some pretty hefty standards for the development of an RV park um and this is RV park/campground They are proposing a 20 foot natural buffer around all property lines that would be in place and then also associated with a

nature trail. Um they will and do meet the threshold of a traffic impact analysis and if they are approved they would submit that in combination with their site plan review. Um phase one is proposed to use town of sir city water and septic system permitted by Pender County Environmental Health. Um phase two shall use town of sur city water and sewer if available at that time which that is proposed to be down the road um some years. Again the mention of the submitted recommendation plat showing the lot configuration per their master plan and um then all the standards identified on their conditional plan and that is the layout and design zoning of the property as is the properties to the north east and south or I'm sorry the future land use designations are mainland residential that's the same for the properties to the north east and south properties to the west are identified as neighborhood mixed use. This is the current zoning. Uh you will note that this property was annexed in January of this year. Um and the designated zoning given to this property and the adjoining properties across 17 were C3 there and then R10 for the remaining of the track. Um, and they I believe they say their intent to come back with a conditional zoning in a future date. And that future date is here before you on the screen is the concept planned master plan for the conditional reszoning. Again, it identifies 417 RV campground sites. Um, this is approximately a fourth of what they could do under the current ordinance. current ordinance allows 20 you 20 uh sites per acre. Um and they're only proposing 417. If they were to maximize

it and propose it if the property were zoned R-5M and it was an outright campground, they could do up to 1,600 individual units. So they are significantly reduction. again site constraints um some existence of some non-jurisdictional wetlands and town standards for an RV park limited there on the site that will be converted to the clubhouse that will also be installing some amenities uh for campground and RV park users um RV parks are not specifically listed in our comprehensive land use plan but there are a number of policies that would support it. Um this plan in in in fact um policy 3.2A uh talks talks about preservation enhancement of water quality. They are designing it to less lessen the impact of the jurisdictional wetland non-jurisdictional wetlands on site. um that it provides a transient accommodations to encourage tourism in the area. That's policy 5.1G. Um and that it supports the commercial development in the area and RV campground itself um under our ordinance acts more like a commercial type use than a residential because of its transient nature. With that being said, staff and the TRC have reviewed this concept plan. DOT has weighed in and they support our um the condition of a TIA because the developer not only owns this track, but he owns some of the commercial track or they own some of the commercial tracks along the front and DOT along with staff would look that as a common development.

So when they do their traffic impact analysis, it will take those in account too for their highest and best use. Um again with that said, staff is making a recommendation of approval with policies 3.2A, 3.2K, 5.1A, 5.1G, and 5.1 I identified in the CAMA comprehensive land use plan being supportive of this request. the applicant, their surveyor and staff are in attendance and happy to answer any questions that the board may have. Highway 17 to the site. I just can't tell it.

Yes, sir. There um there are two entrances currently proposed off of 17 and then they have a they have obtained an access easement 50 foot access easement onto Manhollow Church Road. Is the septic called out on the site sketch? Yes, it is. Um, read it. It is. Uh, let's see here. I can zoom in here. Um, it's a little blurry here, but when they it it calls it out there and in the conditions over here to your left. I mean, like just the general location.

I'm sorry. So, your blue on your screen here before you, this blue area, that's phase one. That would be your sight's design for septic. And then the red is the lower. It doesn't have like the septic field location or anything called out. No, not at this time that they haven't gotten through that. Like a septic for each individual lot. Or is it like a dump station like you see at

RV? This Mr. Riggs may be able to speak more than that, but my experience with an RV park, it is a common dump a facility where they would tie into um some of the campgrounds that I've been involved with approval. They basically have a gray water dump where you would connect your camper to and drain it and that's where it would go. And then they have a contractor that comes in and empty that routinely. It's going to be pretty similar to the one out in Holly Ridge, the Ocean RV Resort.

I I would leave I would leave that to the applicant to share or Mr. Riggs. Charles Riggs. Um, this will have more trees, more landscaping. It's not going to be uh as packed, as dense as that project. Like Jeremy was saying, our density, our allowable density is 20 units per acre and we we're at five units per acre like that. Yeah. So, it's a conditional use, right? they they can't go back and ch that can't be changed

right if they want to change anything of magnitude or significant a major change major modification um you know moderate modifications may be moving upon the the pool here or or adding another amenity but to say if they wanted to increase the number of units yes 100% they would have to come back through the conditional zoning process

keeping mobile home vehicle permanently there. Yes. This the way this the standards are is you could not have a permanent residence here under the current RV campground standards. It it's any any a lot of zoning rules are sometimes tricky from an enforcement stuff, but if we were to receive complaints or do inspections and realize, hey, you know, this same one's been here for a month, we would contact the owner

to answer any more questions you might have, concerns there. Thank you.

I'll make a motion. We recommend approval. Second. So, I have a first and a second for approval. All in favor? I I Any opposed? No. So, Jeremy, would you like for me to read the motion option as approved or? No, ma'am. Just it's fine if that if you just if you do the approval, then that's what carry over and that's what it'll be for the town council.

Okay. ready.

Thank you, Madam Chair, members of the board. Agenda item C. Uh this was the corrected agenda item in your agendas. This is a third conditional resoning request. Uh this is for 46.4 acres spread over five parcels of land. um submitted by Doug Medlin um on behalf on behalf of Doug Medlin by McKim and Creed uh his selected surveyor engineers on the screen before you and in your agenda pack is a vicinity map showing the location of this development and the five parcels involved. Uh some of the board may recall that um a few of these properties have recently been annexed and there is a current annexation for the two lots here and you'll see them as future development in the concept plan. Um they are slated to be considered for annexation by the town council in December. Um and they are being supported by the planning board under a recommended neighborhood business zoning. However, this request tonight for 46.4 acres is a conditional reszoning from R15 residential district, R10 residential district and mixeduse zoning district and neighborhood business zoning. It is multiple zoning districts on this property. Their request is to reszone to CZMU conditional zoning mixeduse. I'm going to jump over to the zoning map. So, you'll see that puzzle pieces of zoning on this property. The light blue is the R15. Um, it is it is bound by properties in Pender County's jurisdiction and zoned office and institutional to the far south where the uh Moose Lodge properties are down right here. This property is residential

performance. This is county zoning that I'm speaking to. And then to the north is residential performance. Uh the R5 is similarly bound by properties in Pender Countyy's jurisdiction. However, you'll note this sliver of mixed use zoning to the north. There are mixeduse zoning to the south. Those are properties part of this project. And then to the south is a property in town of Star City's jurisdiction zoned neighborhood business. Backing up to the future land use plan, this property along with the properties to the north and west are identified as mainland residential. Um, however, the three parcels along NC50, and if I failed to mention that, I apologize. This project is located on NC50 uh near the intersection of Belt Road. Um, two of the larger tracks in this proposal are zone are identified as mainland residential. However, the three smaller tracks along NC50 are identified as neighborhood mixeduse. Again, back to the zoning. The current zoning is R15, R5 mixeduse, and neighborhood business. The request is to design a multi- family commercial mixeduse subdivision for the master plan. You see the proposed conditional resoning master plan before you on the screen in your agenda packet. It will have a combination of multif family buildings, mixeduse buildings that could have office below at the bottom and then residential in the above uh with a town home development to the rear of the site. And in this case, uh the orientation of the master plan um

orientation of the master plan, your residential will be in that area currently zoned R15 and R5. Currently, most of the uses proposed would be supported by the current zoning, just not in this configuration. So that is why they're coming through and requesting a conditional reszoning to MU to apply a mixeduse zoning to this entire property to do a more planned out harmonious type of development uh with again a mix of residential, commercial, and office uses. conditions on this proposal. It will most definitely trigger a traffic impact analysis. DOT and staff have already identified that and we identify that early on and talking with McKim Creed and Mr. Medlin. Um maximum story of any building would be three stories. Uh they will be providing a multi-use path uh sidewalk across the frontage along NC50. Uh very similar to the project before this, we will be they will be doing a recombination plat to combine all these properties um to eliminate any potential building code issues with proximity to property lines. Uh if approved in the future, the town home development would be subject to a subdivision process just as the individual buildings on the front side of the property along NC50 would each be subject to site plan review. Uh they are limiting the uses to single family dwelling. It is a considerably long list and I'm not going to bore the board reading all through them. They are in your agenda. Um but they have to highlight they have removed some of your more concerning

uses that being uh tattoo shops, vape shops. They are not proposed to be allowed in this type of this zoning district. Um, this would be your general retail offices, uh, personal and professional services such as hair salons, barber shops, uh, medical offices, um, eating and drinking establishments, daycarees, um, hotel, motel, bed and breakfast. However, the benefits of a conditional resoning is seeing a master plan before you, and they've identified the uses of each building as it's laid out here. And while they do have these conditions, like any master plan you've seen before you in this one, it will be locked to what you're seeing um unless there is a significant departure through site plan review. Again, they've got uh you will note that they've got several buildings on that plan identified as A B CDE E FG H. And then they identify the uses and the type of number of units or if it's all residential or all office commercial. I provided the intent of all the underlying zoning districts that exist there now. Um however the majority of it is either residential or mixed use. Um going to our future land use plan or our comprehensive land use plan. There are a number of policies in our land use plan that support this proposal. Um they have a significant amount of non-jeris jurisdictional wetlands that they are protecting. They are not proposing to impact any of them. Um so that's is supported by policy 3.2A the provision provision preservation and

enhancement of water quality and policy 3.2K protection of wetlands. Uh they are proposing to use municipal services sewer and water. Um again they will be mitigating traffic through a TIA and that is policy 4.1Q of the lane use plan. I believe the lane use plan supports this reszoning and that it gives the board, both boards, this board and town council the opportunity to look at a conditional zoning that brings harmony to this development as it impacts the surrounding residential and commercial. One of the sheets in your agenda and on the screen before you are some sample elevations of what the buildings could look like. Obviously, they have to meet the town's design guidelines in the zoning ordinance, that upscale coastal feel. Uh, but they did a fairly good job at identifying what mixeduse buildings could look like that meet or exceed our design standards. With all this said, staff is recommending approval of this request with policies 3.2A, 3.2K, 4.1 A, 4.1 Q, 5.1B, 5.1 I, 5.1J, all supporting this request. and again will be tied to those conditions that they've mentioned as well as the master plan as any conditional zoning would be. With all that said, staff and representatives of the applicant and the applicant stand ready to answer any questions that the board may have.

You say this was a phase master plan. They I will let them state that um it is a mixeduse development and I will let Mr. Medlin or McKim and Creed respond to that.

Good evening. Tara Murphy with McKim and Creed on behalf of Doug and Kathy Medlin. Um we did show on the cover sheet a um phased map with phase one being the residential town homes in the back and the um commercial um units along Highway 50 is the um anticipated phase one area. Now the access that by this it shows two proposed connections.

We are showing two connections on um NC Highway 50. One we're proposing as a right in right out and the other one would be um a more full access movement. Obviously the full extent of what those configurations are going to look like would happen as we went through the TIA process. Um we are also showing two stubs um to adjacent properties um for future connection. What would phase two be?

Um I don't think we've fully identified the the phase two. What we've done is identified phase one which could be subphased and then the remainder of the property is is considered the phase 2 portion. They have a tiny little projected phasing here on the cover sheet top right and did you get any feedback from the uh neighborhood meeting on November?

The neighborhood meeting was very well attended which was really nice. Um, so yes, I mean some people were um questioning the um town homes instead of single family on the back portion, but the density is still um rather low even with the town homes and there's quite a big buffer because of the wetlands that we'd be preserving. One of the staff's recommended um conditions is also doing a 20ft type B buffer along the entire perimeter um of the property. So there would be that buffer provided as well. Um, another traffic was obviously a a concern and several people mentioned um the heavy traffic nature during the summer months with which I think that the season is extended. The season is all the time it seems now. Um, but we'll make sure that as part of the TIA process that is all taken into consideration as to when our counts are done etc. Um, one of the other comments that we had was um, regarding schools and um, it's the schools, you know, Pender County Schools, Board of Education's responsibility to plan for the students. We'd be happy to give them a copy of the plans as well, but they use population projections and other data to um, you know, project their facility needs. With that said, we have provided uh Pender County School Board with a copy of this project like we do with any um project. We they are copied on when the planning board receives their agenda. They're also on that mailing list and they've actually requested to receive them at the time of TRC. So, we've added them to TRC.

Yep. How many residential units will there be? Uh we are showing I think 64 town homes or 67 town homes and 104 multifamily which would be more the um condos like over the um uh mixeduse buildings. Let me just double check that number. Those would be condos for purchase, not apartments.

I'm not sure at this time. Um, so we've got third um a total of 67 town homes and I believe it's 104 in the um the other multif family buildings. 108, sorry. Jeremy, is the adjacent property directly behind the town homes? Is that the Moose Lodge or is that a different track?

I think that's different. I think the Moose Lodge is like where the just below where the blue and the yellow this right here, the moose lodge track goes all the way back here. It's large. In fact, I think they please correct me if I'm wrong if anyone knows. I believe there's some hunting that goes on out there this time of year. But this rear portion is um on this map where I'm circling there. That's the Moose Lodge property. And um I am sorry I could do not remember who owns this property. The applicant's property.

No. As with any new residential property or project, they the residential units would have to go on the sewer. Yeah. Wait list, right? David Price, right? David, I was going to say price.

The wastewater allocation policy. If 30% of the mixed use is commercial, the whole project is considered commercial. comes at a commercial bank big enough it is now um depending on timing they may not be able to get sewer because they might be put on the wait list anyways we might run out of commercial capacity it just all depends on site plan approval is there a way to make sure that the commercial is done first so it doesn't turn into just a residential potential

not under current policy but the uh waste allocation policy is up for review and uh alteration in the December meeting and it will be altered I'm sure but it can be insured with you know designated phasing well I would say the board could ask them if they're willing to make a condition on that so it could be insured would you be willing to you I'm sorry.

You're looking to condition phase one to doing the commercial buildings out along Highway 50 before the town homes like so phase 1A would be the three com or the commercial buildings along 50. Am I understanding correctly? All commercial or just

Well, some of those are the the three up front are commercial. I mean that is definitely within your purview if you want to structure the condition like that. You know it does add a layer of comp complexity to it but that is why the planning board exists to identify where you think conditions are appropriate and then work with the applicant. That way it makes you more comfortable with it for recommendation that you give when we get to the town council level. And I think that part of the reason why we did the town homes and back as part of the phase one is sometimes the rooftops generate the interest for some of the commercial. And so if we were, you know, um able to do the the commercial buildings up front and maybe start a couple of the town home units to help balance that upfront cost of development. Um that might be a consideration.

Would you be willing to Yes. and you may identify a comparable ratio as you bring commercial on then that gains you know we could we could look at that that may be something we can look at. Um but that two town homes for every commercial. Um but I I think it would be appropriate you know with the number of commercial mixeduse buildings if you identified a certain portion of those maybe within their phase one total you know that you know the commercial happened first and then like she said a 1A and then you have the phase 1B which would be the residential 1A happens first and then your 1B. There's a way we can start with the commercial if that's what you want on the front.

Yeah. And that's pretty much what's called out already. I mean the if that's what you want to start it, we'll do that. I would like that. And then the three buildings on the road, 1 A, and then the town homes in the back, 1B. Yeah. Yeah. And then go to the back. Uh which is essentially what you already have called out. Just prioritizes the order. Right. I mean, we were figuring there'd probably be a subphase in that phase one portion anyways. We can get that map updated for the council. Yeah. When would you need it if I Yeah, we'll get We got plenty of time. We'll get it. Yes. Got to realize I am hard of hearing. That's the reason I'm not up there anymore.

We know. We know. And uh so anyway, I don't hear everything that said, but uh I mean my my whole idea is to build something that surf city will be proud of. And uh and then two, I'm not going to get it passed and then turn around and sell it. It's gonna be developed and it will bel eventually belong to my kids and my grandkids. So that's who will own it. Uh and so it's going to be a a nice development. Did you want

When I went to her, I told her I wanted something like Mayfair. So that's what they're working with. treeline streets, parallel parking, you know, mixture of uses so you can live, work, walk, ride your bike, um, open spaces, nicely landscaped, the character images that you saw, you know. So, yeah. Y did you want to speak to the operating hours condition? Yes. Uh, the only thing I know, and probably you'll recognize this, is I think you had it from what was the hours? uh 7 to 7:00 a.m. to 9:00 p.m. I think.

But anyway, restaurants down here have to operate a little bit later because during the summertime, people don't even come off the beach till 7 8:00. Ain't that right? And so they're eating late. So you can't close up at 7:00 at night in a restaurant. You know, you have to stay open later. So those conditions that were in there, that was the carryover. That was not That was not recommended. That was not recommended with this. I apologize. Okay. So, our staff conditions are the type B buffer. That's right. The same ones that were in the front half of the staffer report. That's what's recommended. Okay. So, are they two then? The type Buffer and then the

No, there's multiple. We took your narrative. All those conditions. The only one we added was the 20 foot buffer. Oh, okay. Well, I think that that one thing I misunderstood how that was again that was the error that I corrected. Okay. Gotcha. Okay. Thank you. And I can read through the conditions. No, no, that's fine. If the board all the rest of the conditions that you put on me was the ones you were Yeah, that's right. I mean, like I say, I want this to be a nice development. I want it to be something that Surf City will be proud of. So, that's what I'm working for. Thank you.

Thank you. And the board will see these again in the shape of site plans and subdivisions. Um, anything over 20,000 square feet requires to go through the planning board and town council. Um, and major subdivisions are required to go through planning board and town council. Uh, so this conditional resoning is just the first step.

What is the reasoning for the 1A 1B zoning? I mean, uh, phasing. Can't we just do phase one, three buildings up front, phase two, residential in the back? I think that's the way. It's probably kind of just simpler to do it that way or maybe very well if you want to amend that condition and say phase one on the commercial phase two residential than the remaining phase three. Yeah. You know, I think that's a lot simpler. Yeah. Have to make a motion that way.

Whenever you make your motion, you would say the um identified conditions in the staff report in add with the added condition that you stated. I'll make a motion that we approve it with the identified conditions in the staff report and the added conditions of a phase one commercial with a phase two residential and then a phase three. What are they planned next? Does that cover you? As for the when you say phase one commercial, that's the three commercial along 50 uh residential, the town home in the rear and then the remaining mixeduse buildings. Yes,

I'll second that. So I have a first and a second for approval based on the conditions presented. All in favor? I. Any opposed? Motion is carried. Project is approved. Ready, ma'am?

Yes. I'm sorry.

Uh, thank you, Madam Chair, members of the planning board. This fourth and final item is agenda item D. It is for a proposed major site plan, Hampton Inn Hotel. Notice before you on the screen, the vicinity map showing the location. This is on an existing out parcel, not your typical out parcel out by the road, but it is an identified out parcel in the Prominade Shopping Center immediately adjacent to the Walmart neighborhood market. Um it is north of the almost completed Bishop's Creek phase 2 apartments. Um and this would property is currently accesses directly to the 210 um fund center drive intersection. This proposal for a hotel is a 65,441 ft hotel, 110 rooms uh on 2.2 two acres zoned C3 extended commercial hotels and motel are a right by use in this zoning district. So that's why it's before you is a as a major site plan because it is over 20,000 square feet but it is a use by right. Again the properties is zoned C3 as is the property to the north which is a stormwater pond. Again to the east is the Walmart neighborhood market. To the south is the Bishop's Creek apartment complex. To the west is future Ketta Drive extension and undeveloped property uh which will be part of the future proximity apartments which has already been approved by the town. Backing up to the future lane use plan. While the use is allowed in the zoning district, I always think for a major site plan it's beneficial to show the lane use plan. uh just showing that it

identifies the property as neighborhood mixeduse as is the majority of all properties in the area. Um the yellow identified on Ketta Drive is just a GIS remnant. It shouldn't be identified as anything. And then you of course you have the coastal residential to the far east of the existing um Deer Run subdivision area. Quickly, we'll hop over to the major site plan which is in your staff report. Um, this is before you on the screen. It'll have two driveways on the internal fund center road. It's a fund center drive is a driveway. It is not a street is not maintained by the town, but it operates very similar to a street as it is the internal access to the shopping center. Um, again, this is a proposed 65,000 foot hotel, three stories. Um this is the site plan before you. It has been through at length through TRC. DOT has shared comments and shared information that a hotel was identified in the original traffic improvement or traffic impact analysis for the Prominade Shopping Center. Um and staff's research has found that from day one when Prominade developed that this property was identified for a future hotel site. um since the inception of the prominade development um and in fact they have done storm water design and design internally to the shopping center to accommodate. Normally with a site plan if it's in front of the board it has made it through TRC and is up to you is up to you as a recommended of approval. Um it has been my stance if it's in front of you it's obvious the staff is recommending approval. That's why it's in front of you. Um, so with that said, uh, the applicants who are Glennwood East Properties, they are rep or

representative from Surf City Hotel Group, uh, John and Jack Sandland, uh, they along with staff will be happy to answer any questions that the board has in making this recommendation to the town council.

Pervious requirements for the parking area or anything. So we that was actually a big point of discussion in the um site plan review at TRC um and staff has actually prepared in in your staff report a lot coverage assessment currently under the current zoning ordinance um lot coverage in the C3 district is limited to 50% um as designed and proposed This project actually identifies the 70% lot coverage. However, given the multitude of approvals that this shopping center has gotten, the substantial improvements, the ongoing storm water plan, uh they have a vested right under 160D-108 and 108.1 that they have a number of financial investments and designs for the site to accommodate that they would could be subject to the ordinances that were in place at the time of their approval. Um,

sounds like you've already been asked that. Sounds like you've already been asked that question.

I have. I asked it myself because I I brought it up during TRC and um knew it was a moment a bone of contention, but working with the original developers of the shopping center and um some adnauseium discussions with planners across the state and the couple of responses from the school of government shared um the vested right aspect. And this was recently put in with the adoption of 160D in 2019 for this very issue where you have a project that is going to develop over many many years and they make a significant and substantial improvement on storm water design erosion control infrastructure improvements that their long-term plans could not be subjugated by new standards so to speak. um

staff had worked with and proposed, you know, could they do pvious um pvious design concrete? Um it would be a significant impact on the already designed um storm water permit. Um at this point, it's 20% additional in the C3. Um keep in mind too that the C1 zoning district, which is our downtown zoning district, allows 100% lot coverage, and that's the island. Um, so C3 being our more intense and dense commercial zoning actually has a stricter lot coverage. Um, with that being said, I'm not saying we that we look at an a an amendment to the ordinance. I think it's appropriate in giving current development trends across the state and across the eastern North Carolina. Um but given the substantial improvements that they've done for the prominad shopping center over the years and the continual renewal of that storm water permit um I believe they have a sub my finding is that they have substantial legal vesting uh for the current lot coverage as proposed.

To the north is the stormwater pond. to the south. That's the stormwater pond for Hudson Bishop's Creek apartment complex. The orientation matches the Walmart like it's facing the same way. Yes. Gotcha.

And with that said, I will um flip over to the proposed elevations. Um, these are slightly revised from the ones that in your staff report where they had to bring in some of the red brick that you see along a lot of the prominade buildings and some of the common stucco color. However, they preserved um very well I believe uh the aesthetic of the up of a coastal looking hotel on the mainland. Um they have um develop the developers have developed several Hampton Inns and I believe this is is really nice looking and is very suitable for the area.

Could you tell us how many stories it will be? It is. I'm sorry. It is I said three stories. I believe it's Jack. It is three stories. Correct. It's four. It's four. It's four. Um it meets the maximum height allowances. However, they do have some design elements in their parapit wall do extend above that 48 foot height limitation, but that's allowed by ordinance. What's the latest on DOT with that road coming all the way through? I mean, you might How about Ketta?

So, Ketta is actually DOT would not be doing that. They've identified that won't be part of a future project that they would be responsible for of. But if you recall, proximity apartments when they were approved by the town council, one of their conditions was the Ketta Drive extension had to happen. So, Proximity Apartments working with Paramount Engineering in Wington is currently designing Ketta Drive. They are going to install it as part of their development. You have time frame.

They have a ticking time clock to start digging to keep maintained and Mr. Price can correct me if I'm wrong, but to maintain their sewer allocation. Um, I believe it was 9 to 12 months. So, they're they're they're currently designing it. They had to get their um location of Ketta Drive kind of checked off by the town and DOT, but they're currently doing that. We we have still we haven't gotten that submittal, but we will be reviewing that soon, I'm sure. Receiving their first CO that uh I I believe it just needs to come in as Yes. But yes, it would be their that's typically a way a site improvement works is prior to their first CO.

Now, will there be access from that road to the hotel as well or just in the parking lot? came up during TRC as well. And um I apologize for this. Um so when Ketta Drive comes through, we will work with proximity to um provide a crossover connection there. That's why the Hampton is providing a stubout here and it will be there. And part of their site plan approval is to provide a cross access easement. So when Ketta drives comes through the issue there is there are some non-juris there are some jurisdictional wetlands through there that they are trying to avoid that's why do decided not to do it because of the cost and so now proximity is now redirecting it away from those wetlands which pushes it further away from this development but we will work with them um I cannot guarantee it um the Hampton in is doing their part now if the road was in place now we would have a bone to say make that connection But it is not in place. But they have provided the stub out and they will be providing an access easement.

And you said it about four times, but it is a by right project. By right. Yes. And the C3 hotels and motel are permitted by right. Uh it is in front of this board because it is over 20,000 square feet. I'll make a motion. We recommend approval as submitted. A second. I have a first and a second for approval. All in favor? I.

Any opposed? Motion is carried. Project is approved. Thank you, Madam Chairman. I do not I I know at our last meeting I was going to bring forth our land or land use plan update stuff, job growth corridor, but given the sheer weight of this agenda, I decided to postpone those for a future meeting um the December meeting. So, please don't abandon me when we get there. Um I definit you know if I've got to have some holiday entree or what some to entice you to come. Um, but I really want to get that job growth stuff um, hammered down and get that recommended to council because I believe that's an important thing in our in our laneous plan to get updated.

Um, are there any other updates? Yes, ma'am. projects.

November 5th, town council approved and adopted a new technical specifications manual that um, basically governs construction in the town of Surf City. Um, it provides construction methods and details as projects develop. I shared that with a number of engineers and developers and surveyors that we work with routinely. Uh, this is a pretty common common and standard thing that towns do now. Um, as it more often than not when you have a development comes in, your engineer will ask, you know, well, how do we build that sidewalk to your standards? Well, now we have a manual that you pull that detail and you look and how was it installed, so many feet thick, location, distance from the rideway, um on the property, where at location. Um it's it's a very helpful tool, not just for planning, but for utilities and streets in helping us review and being more consistent across the board. um the hotel uh development they had already taken in account a lot of those details and those specifications even prior to its adoption um so going forward any submitts will have to adhere to those technical specifications um you're welcome to look at them um I mean some of them I'm sure will be very complicated even as a planner I don't understand some of the uh sewer and utility stuff um I work with enough I know where it goes I know what it's appropriate for But it's it's it's on the community development's website and it's all there for you if you want to look at it or if someone ask you, hey, does the town have specifications? That's where they're at now. Um, other than that, ma'am, I do not have anything else.

I have a motion to adjourn the meeting. Motion to adjurnn. I have a first and a second. All in favor? I. Any opposed? Meeting is adjourned. Thank you.