Planning Board - Regular Meeting

Good afternoon, I'd like to call the July 9th 2000 26 tennis or city planning board to order. Can I get an approval of the agenda place.

I second that.

All in favor. Okay next can I get approval of the June 11th, 2026 planning board minutes.

I'll make a motion to approve. Second.

I have a first and second. All in favor? Aye. I'm not opposed. Okay. Do we have any public comment?

I believe so. Okay. I do not see Ms. Reed.

Okay, next on our agenda, Jeremy, is election of chairperson and vice chairperson.

Ma'am, you can accept nominations from the board as a whole. You can postpone with the limited number, but I'll let you choose that direction. You know, the old adage is it's easy to vote you in if you're not here. But I will leave that to the board in your discretion how you want to move forward.

So Mr. Brian Moxie has offered to serve as either. And being the current chairperson, I make a motion that he becomes the new chairperson, and I will become the vice chairperson.

If somebody wants to make a second or first.

I don't know. i mean you as a chairman can make that nomination and if you want to second it and then you would vote um i'll second that okay so we have a motion that brian moxie becomes the new chairperson irene rudge will become the new vice chairperson we have a first do i have a second i'll second that so we have a first and a second all in favor no opposed

so starting July you guys will flip spots if you want to or ever how we'll figure it out but Brian will be in your seat August yes in August yes okay so next we have two items for consideration Agenda item A, P-26-5 is a conditional rezoning request for 230 East Florence Way, submitted by Five Star Capital. The request is to rezone from R-15 to C-3 conditional. If you look out the door here, that is the property directly to the north of, or sorry, east of Town Hall here, right here on Florence Way. For better illustration on the screen before you and in your packet is the vicinity map showing the location snugged in between Surf City Town Hall and the Arboretum at Surf City, the public's shopping center, more commonly known. The request is for a 118 room approximately 70 000 square foot spring hill suites hotel four stories the applicant has proposed three conditions with this request first that the use is again limited to the 118 rooms Fort Story Hotel, sidewalk connection along Florence Way from the town hall property to the Arboretum at Surf City Shopping Center, and reservation of four suites for the town of Surf City. In the case, a state of emergency has been declared covering the town. For you on the screen now is the zoning map showing that the property is zoned R15. Properties to the east, south are zoned C3. Properties to the north are zoned RP and lie within Pender County's zoning jurisdiction. Across Florence Way are Mavis Tire and Petco properties in the C3 zoning district. Again, the Arboretum and Surf City Public Shopping Center is to the east. Town Hall, Surf City Town Hall is to the west. The properties in terms of lane use to the north are a stormwater facility and then undeveloped tracks. A 118-room hotel per the Institute of Traffic Engineers 11th edition manual, which is what we use to determine traffic counts, generates 63 AM trips and 71 PM trips. That puts it well under the 100 AM, 100 PM threshold for a TIA requirement. Speaking with DOT, this is not a town road that is proposed on. It is a private drive, but it will access an intersection with an NCDOT road. They would evaluate any necessary improvements to that intersection when site plan comes. They do not make those determinations with a conditional rezoning. But the use itself would not be near to their trip factor for TIA requirement. DOT has a 3,000 day trip threshold. Apologies. I thought I included the site plan in the PowerPoint. But that is in your agenda on. This doesn't even have the page numbers. I apologize. It is within your agenda. The conceptual plan shows the location of the hotel. It also shows location of proposed future pervious parking. This concept plan demonstrates that it would meet the parking requirement, meet loading zone requirements, handicap accessibility, driveway access. It depicts the sidewalk connection. refuse collection in a future stormwater design, which includes a retention detention pond. Again, this is a conceptual plan to go along with the rezoning application. The rezoning would be tied to it, however, with site plan review, which would come if this project is approved, can alter and impact final design. Being that this project is over 20,000 square feet, when the project, if approved, goes through site plan approval, it'll be back in front of the planning board for review and recommendation. One thing to be very clear about is that the current sewer capacity for the town is max. So if this project were to be approved and then move forward with site plan, and then if that site plan was approved, they would apply for allocation and then be placed on a wait list for future sewer allocation. That has been communicated very thoroughly with the applicant, Five Star Capital. They're represented by Mr. Toomer. They are very aware of that, but they are hoping to get approval through both processes and then get in line or in the chance that capacity were to be freed up in some other case. Looking at the future land use plan, this property in question for rezoning is identified as original mixed use, as are the properties to the east and to the south, as well as properties hopscotching over the town of Surf City's town hall is identified as regional mixed use, which supports hotel development. Four policies within the CAMA land use plan support this project. Policy 5.1B, that it is consistent with the future land use and therefore consistent with policies identified under Chapter 160D of the state legislature. or state general statutes, I apologize. Policy 5.1G, dealing with tourism. The plan identifies as essential economic activity and a hotel by definition is a tourism serving use. Policy 5.1.I is supporting compatible commercial development. through the conditional zoning mechanism that lets this board review and consider their proposed conditions and then make a recommendation to council that brings it in harmony with current commercial development within the immediate area. And finally, policy 5.1X on stormwater. That has been addressed by the identified requirement for an engineered stormwater system. Alternatively, the land use plan does not support it because the current allocation is not available to this project under policy 4.1BB. That requires the town to do an infrastructure analysis, which we have done. Again, sewer capacity is at max and would not be available to this project in the immediate future. A neighborhood meeting was held April 23rd. That summary is in attachment D in your packet. along with the rezoning certification signed off by the Sullivan property owner, the concept plan, and the applicant's narrative, which includes project elevations of the building, the Spring Hill Suites brand, and interior images. Staff is recommending that the board recommend approval, that this plan is consistent and reasonable with the CAMA land use plan, supported by policies 5.1b, 5.1g, 5.1i, and 5.1x, or 5.1.x, and it is consistent with the future land use map. Mr. Toomer, representative of Five Star Capital, and staff will be happy to answer any questions that the board has.

What's it look like Mister price.

And it's a project plan to be completed the first quarter 2029 there are several projects in the line to get on the wait list, only one currently on the wait list, which is a large project, but even with that, with our current waste water allocation policy, our allocation is split up 50-20-30, 30% being commercial. There is another project currently making its way through the project that would take up a lot of that. So I don't want to make false promises. It will be available. It just depends on how much we can feed. Well, I tell you, the capacity will be first quarter of 29. But how much of the wait list, how big the wait list is and how much to take care of at that time is to be determined.

Just a curiosity question. Spring Hill Suites, who's that? Is that Marriott property or? Any comments, conversation?

I personally think it would be a great addition to the community and then a perfect spot for it. I'll make a motion to approve the plan as presented.

In this case, you'd be making a motion to recommend the zoning. I'm sorry.

The conditional rezoning. Motion to approve.

amend the zoning based on the policies outlined so I have a first and a second all in favor aye no opposed

That will go to the April, or I'm sorry, April, August 4th town council meeting. We will get property owner notifications, a newspaper ad, and the sign that property will be posted next week. agenda item be is a proposed resigning submitted by the town of surf city where the town of surf city town all the building we're sitting in. When the town develop this property is and residential in the previous any ordinance in current zoning ordinance governmental facilities are allowed in all zoning districts. So this is not a case of Nonconformity or inconsistency, this is a desire to make the zoning consistent with the comprehensive land use plan, which identifies this property as civic and institutional. Again, this is project P-26-13. The property before you is 2.92 acres located at 214 East Florence Way or West Florence Way. We are 2.9 acres. Again, this property is zoned R-15 and this request is to rezone to G-1 governmental district. similar to the project you heard before to the south of this property is properties and see 3. Currently the property to the East is in our 15 properties or in properties to the West or is in our 15 property to the North is in our P residential performance within the pinnacle is in your jurisdiction. The future land use map, as identified in the comprehensive land use plan, identifies this property as civic and institutional and directly supports a rezoning to governmental G1. That is the primary driver here, and that would be policy 5.1B. that we are bringing the town's property to be consistent with the comprehensive lane use plan an additional policy is five point one point X we have existing stormwater facilities that were engineered at the time this this project was built With that said, I'll keep it simple. Staff is recommending approval of this zoning request from R15 to G1, finding that it's consistent with policies 5.1B and 5.1.X of the comprehensive land use plan and is supported by the future land use map. I'll be happy to take any questions that the board may have.

Makes sense to me.

And one point before there's a motion is that this is actually one of the planning board's initiatives in the current strategic plan is to look for these opportunities to bring properties to be consistent with the comprehensive land use plan. As you maybe recall, some of you, two and a half years ago, the North Carolina State Legislature prohibits down zoning which basically handicaps local municipalities from proactively rezoning a property in private ownership you have to have the the property owner agree to rezone the property But we own this property, and so we want to be consistent and lead by example. But the planning board, from time to time, during your monthly meetings, can identify properties that, hey, I've noticed this is not consistent with the lane use plan. And then staff can approach landowners saying, would you consider rezoning this property? The benefits of that is, again, it keeps us consistent with the land use plan, and it's just sound planning as a whole. I just wanted to make sure that this board knows that you're working towards your initiatives with this proposal.

But I make a motion to approve the rezoning of to 14 West Florence way from our 15 to G one.

I second that.

And the first and the second all in favor. I know a post.

Jeremy you got any updates for us the only updates is again I've included like I promised I would going forward project tracker update of all current made minor and major site plans approved or in the process in the hopper so to speak or under construction or has been completed within the last six twelve to six months I will send out after today a link to an online map that RGIS staff has developed. It is an online project tracker where you can click on the various projects over the last three to five years. Click on it, find information, and it links you to the project portal where you can pull up the site plan, review their narrative, review the applicant and their engineer, all the public-facing information. That way, if the public or any of the board members are going around and you see construction, hey, I wonder what that is, you'll have at your fingertips through mobile or at your computer at home to log in and get development information. Other than that, I have nothing. I hope everyone had a great Fourth.

Nothing new in the pipeline?

Not currently. Nothing that this board wouldn't be aware of. This is the latest and greatest in front of you today.

That's plenty. Okay. Do I have a motion to adjourn?

I'll get a motion to adjourn.

Can I get a second? I'll second it.

All in favor say aye.

Aye.

Meeting is adjourned.

Thank you.