Planning Commission - Regular Meeting

Good afternoon to the tips committee and welcome. Our vice president is um having some family matters and she's doing this when she can. I'm going to open up with a roll call. Council member George Turner chair is here. Council member Terry B present. Mayor Pro Tim Grace here. Council member Alicia Washington. Uh council member Kamisha Smith present.

And mayor Jasmine Cabo ex official not here. You're looking at an agenda that I don't think needs too much adjustment unless there something you want to add to take off adjust. Um, could I add um I'm sorry, chair. I would like to add South Athletic Complex. I have some questions about a couple things happening there.

Okay. And community concerns. So, I'll keep that. Okay. And I am out of uh mind with the agenda. Is the roll call and no agenda.

I'm going to say one thing about and that's it. And you want to add something about the Southeast Athletic Complex Committee. you have the suggested adaptation of the U of amendment to the agenda. Would you please uh chair? Um I move to approve the agenda as amended. Second move second to approve the agenda as amended. All those in favor say I.

I have the same right. Motion carries. Did you guys get a chance to look at the minutes from the last meeting? I did not, but then just uh he said he was going to print them out and bring them back in here to

Okay, then we will refer that probably to the end of the meeting and let it begin. Chairman Turner, I move to You think we could put it under agenda items and come and come back to that under avenue? Um, you give them time to bring it to us. It doesn't matter where.

All right. Um, uh, Jenner Turner, I move to move approval of, um, tips committee meeting minutes February 11th, 2026 to under items under a new second. Second. Second. Oh, okay. I'll move a second to move uh of the minutes to agenda item E. All those in favor of the motion signify by saying I. I.

Those who have the same right? Motion carries. Next item on the agenda is public comment. Overall limit in public comment is 20 minutes. Limited to two minutes per speaker and the speaker can only speak once in public comments. Public comments are restricted to topics regarding tips committee. I only have public comments at this time. There are we will hear from Mr. Mar. I wanted to mention two things. First day of staff, the city's financial reporting could be greatly improved by doing the budget starting in 2027 on a monthly basis rather than panning.

We ask that your comment be related to tips. It's going to lead to tips not finance tips.

Well, you're right. In which case, the second thing I'll mention is Pola Scholes Park. We have a limited number of parks. It is a shame that that park, which is the only one that offer a little place to get your feet wet, a river that is now generally safe for swimming. It's a place people always went on July 4th and other times to barbecue, bring their guitar, etc., gather a little bit. It has been closed for almost as long as the city has been sitting. about six years and there has been absolutely no transparency although location what's currently happening no transparency it's um about what's happening what the future is there's no equipment there last time I was passed nobody doing any work and that seems to be a project that could use more priority that's really all I'm Okay.

All right. I'm not keeping time. I'm just trusting that you're within the two minutes. Okay. Thank you. Thank you. Anyone else? Public comments. I'd like to make a small comment. This matters. I don't have to sit there, do I? You sit right when you want to sit. First of all, greetings to all of you and I just want to say I appreciate you all putting on the agenda and I'm here as the president of Rockwell Archive Board of Records. So if there any questions that you might have with me, I'll be more. That's all I want to say. Thank you. Thank you.

And I will go ahead and reply to both of those. Uh for those show, I'm not going to give you the detail on it, but we are working on that. And personally, I want to see this thing happen sooner rather than later because it has been too long in the waiting. And a lot of people are aggravated by the delay. Although we have some understanding as to what's going on and some we cannot talk about just yet, but as soon as we can, we will let the public know what's going on with that. It has to happen. And believe you me, this council is pushing to make it happen.

Is there a project? Well, I don't want to get into a dialogue about I just want to let you know that we have not ignored it and we are trying to put some priority on making it happen. And as far as flatlock, um I'm not sure as to exactly where it should be in this discussion. I put it on to perhaps guide it towards the parks, but I've come to understand that this is not necessarily a parks initiative. Uh but we do need to start that discussion. have not asked then where and that's why it is on the agenda. Okay. And it's on the very end so if you're going to stick around.

Okay. Anything else for public comments? Thank you very much. Then the first agenda item, we didn't adjust it, but I put it here for discussion, and that is pigs. Oh, well, I'm sorry. I know I'm jumping in. Let me say this. I went to a funeral today at 11:00 and while I was in the funeral, I get a call uh from one of my constituent that Miss Brenda Whitaker passed. Y'all know Miss Brenda Whitaker? Yes.

She's the young lady who spoke at the council meeting last time and all she had to say was please stop any particular development in our city. Oh yeah. Yes. And she has always stood up for the rights of the city and uh speaking for our constituents and as soon as we get details we'll let you know. a lady Brenda Whitaker. She's about eight tall and she's usually with Miss K. Just to let you know.

Okay. Um pigs. There is an invasion of feral pod in the city of St. Well, in the K County and they mostly appear at night and they've done some damage to a lot of yards. Those who have newly planted sod had it just totally flipped over their flower gardens totally cultivated by the hogs and some of them are quite large. I've been told that they are not overly aggressive, but they can scare you and make you hurt yourself. So, there is a concern that they have damaged Arabia Mountain quite a bit. So, I did contact them to see if there's a concerted effort between C County, Arabia Mountain, Georgia, Natural something something. Yes. Yeah. Uh to deal with it because they reproduced white figuratively and before long it could we could just be taken over by federal hogs if nothing is done. They have no natural enemy uh in this part of the country anyway. So, uh I am in touch with uh keepers of Arabia Mountain to come up with a plan in conjunction with the cap county and Vietn

what that plan is going to be yet, but we are not ignoring it. Like I said, they are just there. You see them and they are tearing up yards. Beyond that, people may well arm themselves while walking the trail and that could become a problem. So, we don't want that to happen. So, the sooner we can deal with it, the better. So, I will keep you informed as much as I know. Anyone wants to volunteer to assist with that, let me know and I'll pass that on. But it is more than just I saw a pig last night. Uh it's becoming a real big problem. Mr. share. Yes, ma'am.

Um, I have been doing some research as well because at my town hall that was raised. Um, so we definitely need to um compare notes. I I sent an email to um or I called the major that's at the shooting range to find out if they have been experiencing some of the same things. And he did send me at the time. He said he had not heard of it. However, he did um check with people who worked there on a regular basis and they said that they have been experiencing it. Some of the neighbors have come to them to um act if they could assist in any type of way. And um the director, they've reached out to um the Cab County Animal Enforcement and got nowhere with that. And also they reached out to the Department of Natural Resources and didn't get anywhere with that either, but they're working on it as well to find out what if at all who can help with the issue. I also spoke with Tiffany yesterday from the mayor's office and she provided me a couple of contact people and um I have a followup to you are already talking with Raonda.

Yes. Okay. So, I I won't call her, but we can definitely compare notes, like I said. Um, and the National Wildlife Preserve is the other contact that I have to reach out to. Looks like we're going to have a pig committee. Sounds like it.

Anything else on pigs? There is a House bill. It's now in Senate 946 that expands um the hunting regulations on wild hogs. Right now, you can, of course, you're allowed to shoot them, kill them, hunt them, trap them if they're on your private property. Um but right now, the committee, excuse me. Um right now the house bill is currently expanding the opportunity to be able to hunt to slaughter the animals um because they're an invasive species without having to have a license which you currently need to. So that's currently tracking through committee. um snee dies on April 2nd. And so um it may be helpful for council to have conversations with our Senate partners which is um Senator Anderson about some of the importance of seeing that bill pass. I will admit I haven't been tracking this one but um I can continue to do that.

And Emanuel Jones is on this committee. Okay. And this is nothing new. Uh I think for about the last 10 15 years it has been a problem in South Georgia. They now made their way to North. They traveled up to here. Yeah. And somebody may have assisted in some way because from what I've read they don't really migrate. Yeah. Just a small distance at a time to get this far.

What's the committee? Um, it is currently under the Senate Natural Resources and the Environment. They have a meeting. They don't have a meeting on the schedule yet, but I imagine they're going to have to pick up a lot of House legislation this year. So, please talk to your legislators. Um, Senator Anderson, Senator um Jones is also on the committee about Oh, natural Oh, natural resources is um talk to them about passing the legislation and send them an email as well. That's all I have to say on the matter. Great. Thank you very much.

Just to let you know, we are going to try to address it. Miss Smith, you wanted to talk about the South East Athletic Complex. Um yes, Southeast Athletic Complex. So, I was there on yesterday and um I got some questions on a couple of things in Southeast. Um I think the signs have been the soccer club that plays there. Attack soccer club. Yes,

soccer club. The signs that were there, they've been removed um from the park. While they have no issues with the signs being removed, their concern is that nobody has spoken with them to let them know that the signs were going to be removed or why they removed. Okay. We'll check and let you know where the signs are, moving it, and what they're going to do about it. Okay. What kind of signs? Just attack signs. Attack soccer club that has signs around the soccer field. Oh, okay.

Yeah. Um, and they've been removed and replaced with some other signs, uh, like the the field number and something else. They they've been replaced with. Do we have an agreement with them? They are they do have an agreement with well, they have a conversation last year with um, Mr. Le better before he left. Um they do have an agreement and they do come come out here. I think it's an I don't I can't recall visiting.

Yes, I am. But I think they do have an it's like a lease for us them to use our least use our previous and then they contribute for some of the work too and then they use it. So I will go up and I'll say should they okay what happened there? So, a couple of additional things all still south southeast. Um, the field itself, are there any plans to do any work on that field where they're playing soccer right now leveling the field? There's lots of holes.

Yes. So, there is encore contract uh being solicited to uh it is not just uh for soccer field. It is for baseball. is also that includes leveling bringing sand and uh fixing some of the irrigations and grading grass and all those are lumped up into that encore. That encore has been on the table for the last two years and finally it is not.

Okay. And then um I think they want to do that. Uh and also they wanted to make two of those baseball fields regulation sites so that we can have the tournaments instead of having the softball size fields. I think they we looked at all the fields and not all the fields could be expanded because it just drops at the end of it. I think couple of fields could be expanded and that is also in the works. Any um any plans to make any improvements to the park um prior to World Cup happening?

Um not prior to World Cup happening. Okay. Um so I I'll just give you the rundown of all the projects that there.

Okay. Um there is there is a parking lot informing design completed uh and um bits came out and again there's some funding issues and everything and those plans designs are good that we have selected when it didn't make it to the council because of the funding issue. Hopefully once miss Franklin do her exercise we will know exactly how much money the fund balance that we can bring back to the council get obviously we got to check with the contractor to make sure they will honor the price because it came in almost 6 months ago. That's one project. And the second project is to expand the existing restrooms um double the size of that existing uh restroom on both sides of that um that uh existing restroom area. Um you know this will add to that 16 we built uh in that baseball diamond area. So expanding uh this restaurant. Third project is uh the dog park at the front closer to um coming highway. Um that uh is due um be the end of this month or first week of April. Um there were questions uh on the bid came to me um Friday and I responded to them Monday and then the addendum has been posted on that bit. There will be a dog park. That dog park is going to have two different different separate pets. one for small less than seven years old and the big dogs and then that'll have about four each clay pitches for them to hold

and go in there and all those things in so and then there is a water fountain outside the lower level is for the dogs and upper level is for people and uh in the same fountain and then the sidewalk from the entrance door to the dog park and that is the third project. Uh the fourth project is uh fire station number seven by uh Decap County and uh there is a land swap uh agreement that has been u forwarded by the county to us. I'm not sure it was signed most likely it was signed and say county. So uh the entrance road u hillway wheel is going to be shifted towards uh the cab and then the where the road is connecting to Cington highway that is where the new fire station is going to sit and then the entrance road is going to be shifted and the piece of property other side of hill coming to intersection that is owned by the cap and and some of the property is going to be used to get that home alive. So, we'll have the fire station at the front um which will help um for safety, you know, breakins and everything. And then uh we're going to have a dark behind that. Those are the two project we are doing. And then there's an entrance monument like an arch monument. when you drive in through there say that it is southeast after the complex that was uh in the project it is not fully funded yet because we're waiting for fire station to be completed so we know exactly where that uh that monument

is going to go and also there is a path monument already designed ready to go but we put a stop to it until the fire station is completed so we put that money there. So those are the projects that u you know we talked about in detail. There are some other projects about um having the um you know in the back of u just have a kind of a stage and everything for the future but those were just discussion. It was never pondered or discussed in detail. Um, are I know this is kind of hindsight and um I just would have thought that the city would have done something some type of improvement to attract we have the World Cup that's coming to attract some of the the traffic to Stone Crest. beautify, make the fields uh bring the fields up to a certain standard, those type things so that we can capitalize on not only the dollars that's coming um as a part of the World Cup, but also making ourselves more visible so people know we're here and yeah. Okay. So, uh, a couple more things safety wise, safety

before you leave back up. Uh, we did have discussions about converting baseball fields, soccer field, something about regulation size. I don't have all the details, but that was some concern about what you can do at a baseball field versus a soccer field in terms of the conversion. You can do it just for uh purely recreational but for regulation it got to be of a certain size. So it was discussed I can't tell you all the endings of it but there was discussion about it.

Thank you. Um so as it relates to safety so there are two things that I've seen and experienced. When the field lights are not on on the football field, then it's very dark walking from that soccer field to the parking lot. So, there needs to be some more lighting from the soccer field to the parking lot. And the other um thing that I've observed when it comes to safety there is with the soccer field, and I'm saying a lot about soccer because I'm there for soccer often. Um the when the ball is kicked over the goal, then the kids have to go in the wood down in the wood to to get the balls. That's not safe.

There was netting at some point. Uh we we will check on it. I don't know how how high those nettings are and whether those there's not any there right now. Okay. Yes. And we've been at that that part for four years at this point. Yes. That that's it for me. Okay.

On that. Thank you. Thank you. Let's move on to the next item that is intersection improvement design. Excuse me. So, Wait, something happened to share. Can you hear us? Thank you. So I have a PowerPoint presentation as usual. I'm just going through this items. So the intersection improvement uh so far uh the council has partially or fully funded or discussed four intersections. There's one um it's kind of behind these these four but these are the four major intersection improvements that uh we haven't talked about. Uh the Turner Hill inquiry road you know these are not in a particular priority order.

I just listed them. So you know if if your project is at the bottom or the down this is not the priority of this all those things. I like that ide I don't quite agree with it but we can move forward. I see it from the back.

Turn Hill and Hill inquiry wrote uh uh the council funded the concept design previously that was completed on time and then council came back and funded the final design uh using ARPA funding for the all these four projects. So Journey Hill here inquiry road final design, Kundike Road, South Dard Road final design, Miller Road and Thompson Mill Road final design and uh council added that last project here in Quador extension uh that is in concept design. Now um so the status of these uh four four projects uh I'm just going to go through one by one and just give remind everybody you know the dates and where we are. So the concept design completed on November of 2024 and the final design contract was awarded immediately after that on December 23rd 2024. The notice to proceed was issued uh July 25th 2024. I know some of you are going to ask me what happened in between. Uh we can we can have that discussion in a separate meeting. Um status of that is uh survey database completed 100%. And the preliminary design is complete uh 25%. And uh complete uh this is on the final design and the next step is to complete the preliminary plan and begin right away plans is the plan. Um if you look at your table here um in front of you uh I have put together about five or six drawings uh together in one. Um you can see that uh you know I'm sorry that I could not get that in the screen but I I have to do old way to get that to you. Um if you look at this uh this drawing here you have I have used four highlighted colors there. Um the orange color means that the existing payment

that is going to remain after the the project is completed. Uh the yellow highlight means that that will be new payment uh once the project is completed and then the blue u highlight means that the old payment that is going to be abandoned, removed and taken out. Uh you can see that uh from uh uh from my side coming towards Turning Hill Road. Um and then the existing Honquary on the eastbound uh east side is uh there is a skew there. The people have to be dodging on both sides to take a left turn out there. So it is going to be realigned and uh um the drivers going from here towards Turner Hill, they will have a dedicated right turning lane. You can see that yellow color. Um the reason that has a dedicated turn lane is because um once the head inquiry extension at some point is completed um you know people are going to have um the volume is going to increase. So there is a dedicated turn then so they can peel off from this and then make a turn and they will be able to drive all the way to parkway in that lake without even merging and then going there. And uh the the blue color payment is where we have now coming from um west side and that is going to be abandoned. And then the the new driveway built for the new subdivision is going to be modified. Um and then they're going to have the existing turn lane is going to be left down that orange for them to turn into the subdivision and then the road the traffic will be peeled off so that the traffic can flow directly. And then the pink color there is the sidewalk that uh you know the sidewalk is going to be extended all the way to ujangles and beyond on that. Uh if you you can ask me why there's no sidewalk shown on

on the two properties on this side. Uh we don't usually propose sidewalks for undeveloped parcels because that's the responsibility often the developers to put it in. So there will be sidewalk once those two properties have developed. Um and then if you look at the dot dot lines there um that uh on the other side there where the yellow highlighted is correct that's that is the new rightway that that at some point the city has to buy uh to make that happen at the corner vacant property. um you know right away need to be purchased at some point for this project to proceed and uh and then this will be fully signaled um you know everybody have to stop and instead of having just a four-way uh to follow the traffic get the uh you know traffic flowing and uh the sidewalk from that blue corner there from that side u that corner right there your finger you're showing there and then south of that uh that development has already built sidewalk from there to that child care.

It's already there and then this survey was done before they did the survey. That's why it's not shown. Um our plan is at some point, you know, the bicycle pedestrian uh trail plan called for sidewalk all the way to that freeway intersection so that everybody's connected there. Are we under the new? Yeah, that is yes that is anonymous proceed is issued uh and then we you know the budget amendment we just made that the council approved that we fund that project and then we too okay

and um um I you know any questions on this design um this this is moving fast this design

um you know you can see that perman 75 um it was uh like 6% last month for the February uh January invoice and then this is from the February invoice 25%. So uh we we're moving fast and then once the prem is completed uh and then you know the design consultant sent utility coordination letters to all the utilities and we have been getting responses from them identifying what utilities they have and everything. So they're incorporating a utility plan. I I actually have a preliminary design also with me now. Um uh this this this is um you know we we had the u concept uh we had three um alternates uh in there and uh this is the the design selected that design I'm just going to go through the three u design you know for the sake of um new council members this year. That would be me, huh?

And Harry, this new design once the work is completed will give us the estimated um price for the actual work.

I have to say I'm going to share with you right now. This uh so this is you can see that there are three alternates. One of them is roundabout. Um this was um one the alternate uh um alternate one roundabout. This was discussed and then this is alternate two um without the turn lane. It's a straight up uh you know just aligning it. And then the third option is the preferred alternate that uh you have the math there and that is a preferred alternate and um turn a hill. Um the first alternate was $5.5 million. Uh the second one was $4.3 million and then the third alternate is $2.478 478 million is the um third alternate that uh we're working on. Uh when you continue the construction projects that are three phases uh first is the design final design and then when you move the construction the rightway acquisition is the first one. Um, so we have a not sure what happened me out.

Do we have that um paper there? We have that. Which one? No, we don't have it. I I You want to hold on to it? Yes. Because this this this is I don't want anybody to take this Bible because these are 25. Oh, okay. So, is there a project plan for this once we get the final design? Yes, there will be. Yeah. So, I mean that could be a part of the project plan. This the pre-work that happens. So, the final design when when do we anticipate having the final design by what is

August completes? that we have to because we have to spend that money uh in 20 2016 upon so we have to send it by December so we'll have that done you say completed or the final design the final design had to be completed by December and spend the 100% of the money otherwise we give back okay and once you have the final design in August then what what's the next step

so that that's that's the reason I brought it up to this point. So, um there there are so many ways to do the funding. Um we can fund ourselves um using SPAS funding or we can uh go for grants uh federal grants, state grants to fund it. Um so when the funding is you apply there are three portions of funding. The first one is a rightway acquisition funding. Second one is the utility uh relocation utility funding. The third one is the the construction funding. Um usually uh the rightway funding when you go to the federal funding since the land is going to be staying with the local local government states and uh federal government would prefer uh the rightway acquisition is funded by locals. um they will you know they will direct you to the you funer right away acquisition because it's not your property and then apply for funding for utility relocation and the subraction. So um at some point the council has to um decide whether the council want the right of acquisition and then go rent application for utility and construction that decision might be made. Um at this point I don't know how much it's going to cost us the right away. Right now it is vacant land we're taking a small portion and even after we take that um that property is usable.

If that property is unusable we will be paying for the whole property it's going to be high cost but if it's usable uh we have proate that land value to what we are getting and uh purchase that land. Um at this point there's only one property u the way they designed it it's only one property involved with that right and that's what that design that's with that design. Yes. Yes ma'am. With all this design we still have to take a piece of that property.

Um the other design roundabout it affects more than that property. It's going to be affecting um the other two also. So, I'm not sure what happened here. De Harry lost connection. He he lost connection to the Zoom

the monitor. We can't see what his screen anymore. Um that's telling to try to share his screen again. He still has host priv He has um the share privileges.

Is it not appearing on the screen in the room? That's correct. Okay. Because I'm I was going to say I can see it up here. Give me one second. I'm coming down. Yeah. So, it's just your connection to the mon. May I ask a question as it relates to the funding? Go ahead. Go ahead. Go.

Um, so you mentioned that the rightway funding we're going going to be expected to cover that. Yes, that's correct. Typically, that's how it goes. And then the other two apply for funding. With us not being in compliance, how does that impact us applying for funding? What funding are we going to be able to get since we're non-compliant at the time? That's the question I have.

Well, I think currently we're not in compliance, but I'm hoping by August we'll be in compliance. That's a very aggressive timeline. Based on the meeting, we looking at August or December? Yeah. Yes. And the question is how far out of compliance? I mean, if you're only um delayed in one, but the others are up to date, we might be good to go. But understand where we are now. Yeah. Way out of compliance. So some apply conditionally if you're only

one year out of compliance. No guarantee. Right. Right. Right.

That's it. Yes. Thank you. Thank you. Um so uh the the next event or step is um they're going to finish the final design and then they will give since these are three alternate and 15 minutes they will give us a better numbers at that time. And then at that time we will know uh scrapy right away and uh we we'll have more more information at that time and then we'll bring it to the council or exhibit session and discuss about it and then council then advise us how we want to move forward

I want to know how does the design we selected who selected it so round it all

um we presented all to uh The council the the selection happened is based on purely technical uh it is about the something is called um you know on level of services uh loss. So they they run these level of service numbers for all three or the level of services going from A to A C. So um how many dollars how much dollars you are spending to move from say from B to B or F to C or you know it's it's about um how much money you want to spend how much and then this is all based on future traffic forecast numbers and then also based on the accident data what type of collision is happening. So that's how the alternates are decided and then you know it's it's a it's a little complicated engineering discussion to come up with which one is going to work. Same thing happened with others. I'll show the other on the other so

I thought studies show roundabouts were safer. study source round about safer and then they look at the numbers uh six 5.5 million versus $2.4 million and and what is that level of service inform that so the difference of uh you said for uh yes it is about uh $3.1 million 3.1 for the roundabout yes additional so it is 2.478 478 versus 5.585 and the 2.5 is everything

that is this one. This the one you have on the table that's 2.5 currently 2 point yes we 2.478 478 million. This is a preferred alternate. So they run this is about 300 page report. Um more than sh I can script this is down.

Okay. If you don't have any questions on turn a hill and inquiry I'm going to move to the next one. old. How do you say it like that? That is it is

it's on the list. So the concept design was completed uh you know November 20 uh 24 and final design contract was awarded on December 23rd just before the Christmas break in 24 and then uh finally the notice of proity was issued on July 25th 2025 and this has moved a little little much higher the survey database completed u 100% and then the preliminary plans uh 84% and then hopefully that will be completed 100% by uh in March and then the next step is to complete the preliminary plan then begin the rightway plan. Uh this doesn't have a whole lot of rightway plan. I'm going to switch my screen and u go over the design here. This is very options we went through. This this is one option. Um, so it's a roundabout. Uh, there uh you can see that uh the lower left corner there's a lot of property take on that property and also um we were basically pushing towards that uh the old gas station building there. I was getting too close to that and it is going to affect that property um right here. And also there is some

take on that uh upper right corner property and then also on the um the upper left corner property and then we ran the numbers and everything and then the second alternative is this one. This is the preferred one. Uh this is going to be fully signalized with crosswalks and uh some some turning. I I think I have a drawing for you uh in your packet there. Um so this is um the preferred this is preferred based on what you were talking about putting the numbers.

That's correct. Now plus the safety uh the safety u and everything and u that is uh the roundabout is about 3.467 467 million and this option is uh $772 thou $1,000 and $100 in this option. Um there is a little bit of right away there at the corner but u mostly is going to stay within the existing rightway and we're going to have sidewalk ADA ramps. Let's see where I can 77. I'm so sorry Harry could you repeat that number? Yeah.

$772,000100. This is again compared to what was that? It was three four. Yeah. The reason it is there's a big difference is because there's a lot of right away it's expensive and then um you know um some of the properties would be not useful after we take precautions there particularly that corn there's a lot of rightways going to be taken on that corn and then um the the property that's at the bottom right according to your drawing it's for Yeah,

that property that on the lower uh left corner uh involves a lot of major utility relocations where the round is going because there there are how many AT&T cabinets and all those things are sitting there right here. Yeah. And then South Ghana is coming

coming from here. So when we were doing this design, I had a meeting with them in January. Um you know I had to call them and talk about these accidents happening on some of that portion there and uh they are recommending to lower uh the speed limits on that portion not from here that's way down there to 35 and uh post that limit from reduce it and then you know I talked to them again um last week and told them that we want to reduce that speed limit uh from from this intersection all the to our county line. City line to 35 and everything you know our visitors when they enter our city county is 35.

Yep. South GD coming from Rockville.

So uh with this design the corner property the lower um you know uh right property is not going to be affected. uh it's kind of shifted towards if you look at that there is a dark shaded area there right there that is a new pment the reason that new payment is there is to right now it is not aligned a little bit of skew there this is lower than the side so it'll be shifted to align it so that um and then it is fully signaled there's a tiny bit of corner will be taken from the those properties and this is the the design they're moving to a final design. So um again this one the council will have to make a decision on that darker the darker shade is actually new payment. So entire section there is going to be mil and paid and then striped and everything for the um so in this drawing Murphy Kendler is to the right the school is to the right

maybe I mean I'm sorry it's at the top no ma'am this right here the my my My my to the right. To the right. Right. That's that's the Yeah, right here. Oh, to the left. Oh, my drawing is where?

Yeah, that's why I said that the So, I was looking at your drawing wrong when I said the property at the bottom right is for sale. is actually the property at the top left.

This is for sale. This propert on the same side as Murphy. Nevertheless, um that's neither here know that. Um so there's a sidewalk right here from Murphy Candler over to um Fondike. Um the within this project are we going to work on the sidewalk to go on down Klondike to Brownsville Road?

Yes ma'am. So um our bicycle pedestrian trail plan called for sidewalk from South intersection also all the way to Brownsville. Uh we have been looking at it. um you know the next batch of design um you know the council design we can bring that because we already had the design recommendation for last year that's been designed so we can bring it up and um you know we'll be requesting from the council to give us uh the sidewalk so we can we can put them in um we have been looking at this seriously we looked at left side right side u you know we go to this side there's some Mhm.

If we do the other side, there are some forms there. So, we're going once we write the scope, we can let the engineers decide which side we want to go. Um definitely this is uh this is going to give a lot of people the walkers who come from you know those subdivisions come all the way and then take a right left and go and um you know go through that u trail yeah they can enter the trail right they can walk here and enter the trail okay and then I'm going to push it a little bit further just because I you know,

um on the other side of Brown's Mill then you know that's still Stone Crest. Um and that's where Everett is right Park. You're talking south. Yes. Yes. Yes. On this map it is. Um are we is there a plan to have sidewalks from there back up as well? I need to check on and I'll there is a lot of sidewalk on I need to check on which sections are there and I'll let you know. Okay. Yeah. It's it's you know you can see if you want the vice president online

under engineering and we go to the recommended projects I I I will email the instead of you going through that two. Okay. It just makes sense to have sidewalks coming from there and all this will then connect in the stone crest area from otherwise only rock people using not right exactly any questions on the second intersection design just clarity currently under a full traffic light there.

No traffic light. It's a flashing light. It's a flashing red which is dangerous. We there was just accident there last week. There's accidents there all the time right there at that intersection and also by mountain both that uh I talked to the Capcom that that stretch uh from um I'm not sure what that road is just a block from your house there. From where? Round tree. You're talking about further Round Tree. Yeah, South G. Yes. On South. Yes. When you enter from Planket, keep going.

No, it's a new house just built by it. Oh. Um. Yes. White, white circle. What? White something. Right. From there to Kite, there's the recorded 10 accidents. Mhm. in the past uh you know six seven years and uh these are horrible. This is not like pender or like these are actually upside down where it was flipped upside down. Yes. During my four years and one month tenure at least I know this is this bad.

Yeah. Um you know uh the reason is um when Rockville right Rockville County these drivers enter uh there is a portion of that beginning there's no drivers there's no houses and then they think that um they're hungry. um they drive and all of a sudden they hit the first curve and uh they swing to other side and then then try to adjust it and I I know there are two accidents in the past eight months maybe seven months a fire people had to come in um get them out of the car.

So how will this improve that? So that is what we wanted. We wanted to do is uh I talked to the design engineer. We wanted to uh as soon as you enter our city limit, you want to have signs saying that 35 minutes limit and post and have some flashing um weekends or something to show that it's time you're flying but it's time to walk now. So slow down. Yeah. Um that's that's important because right now the speed limit is 45 and people still do 65 step coming down that street.

The one I was there twice meeting those gentlemen there. Um when we were sitting there standing there they were flying 65. I they were 65 you know they were 35 they might get down to 45. They might right 45. Uh is still which is still dangerous for that kind of curve. Yeah. Those are, you know, um what is happening is they're coming down from to here in this lane. Um they're ending ended up in the opposite lane. That's what's happening when they try to slow down the other and we have those signs that they a curve ahead or

we we we have everything and uh those gentlemen directly talk to the county and I talked to them too. There's about four or five signs there. But signs are signs are there as signs and you know it's about people reading them and obeying it's not happen. Yeah. And if you don't have any other question um the next um intersection is

wait I do have a question and I'm going back to my question that I always ask. What's the timeline? um for this to be completed. I saw that you were at like 80 Yes. 84 preliminary plan of 84%. Yes. So this is the same this probably will happen before uh turning hill since they're moving fast on this and this involves lesser right away and everything. um they will complete the final design by August and uh they we have to spend 100% of the money on this before December then um at that time you know I'll bring that to the committee.

Okay Mr. you know chair I'll bring that if you could uh let us bring it we'll discuss about it and u at that point we'll have all three designation design and the council can prioritize the funding hopefully before way before that miss Franklin will have cleaned up everything and we have how much money we have fun balance in this cost

okay so in by August you're expecting for that piece to be finished and then you'll be able to in August provide us a general at least a general or high level on what the next steps are and how long the duration of the next steps so we can get an understanding of when it's actually going to happen. Yes ma'am. So in August what we're going to do is bring the final design and uh the the more closer cost estimate

and and then um break down that cost estimate and say this is what it's going to cost to get the right away and then this is what it's going to cost to do the utility relocation and uh the construction and at that point we would we will ask council for reference to whether the council the way acquisition those properties and then you know we'll hire a real you know right away person and then get those and then go after the funding and uh you know if the council so desire to fund the smaller projects using this trust money the comes at that time project.

Okay. So, another question um who leads these type of projects for the city? Like is there a project manager who actually manages all these different pieces? Because you just named a lot of different pieces here. Yes. Is there a project manager that handles the different pieces to ensure that we're on both schedule and budget? Yeah. Or so um what to say? Um I do most of the work here.

And then I had a capital project manager position. Um it is there and um um we hired that person and that uh person uh left or resigned three months ago probably four months ago and uh we have not filled that position yet but we will fill that position. Okay. And then the design engineers who designed this uh they will be the engineer of record

uh during the construction. Uh so they are responsible for RFI's request for information clarifications of design or any changes on the design based on the field condition. So uh they will they'll have a bigger role to play in the design and based on you know construction and you know we have a site inspector fulltime like we have a city employee and he inspect the jobs. Okay. So um a when August comes around my expectation is that we're going to have some type of highle timeline. Yes. Okay. Yes. Okay.

We u I mean based on the funding we'll have Yes. Once the the funding is identified, we can put Yes. Once funding, and I know that's outside of you, but once funding is identified, then this is what needs to happen and this is how long it's going to take it to happen. Yes. High level. Yes. High level. Yes, definitely. Yes. Okay. Yes. I mean, you know, we u we need to do that because we have talking about it. Yes. That part. But I thought we had or we were looking into having a software to help track all of our projects. I know we talked about a software a couple of times. Yeah, we can uh you know not can I thought according to

Yes. Yes, ma'am. So software is going to track uh what we put in you know I mean India is going to replace the purse right right it is going to track it you know what goes in in the software comes out that's it so do we have anybody or do we have that software we don't have that software there's a lot of companies calling us about buying this expensive software to crack it u yeah we definitely won't have when we have 15 20 projects going yeah we definitely won't Yeah, right down there connected to like a module that we already I think there is some some tracking on it. I don't know whether we purchased that module. I think there is some

Yeah, I thought it was a module that we already had in our package um that we talked about like it do have to be a purchase. I'm not sure how many modules we purchase. I know we definitely purchased the financial and then the payroll for project planning. We know that's not your area. Yeah. So whoseever area it is, we need to Yeah. Yeah. Get some information on that piece. Yeah. Project management. But I think that piece would definitely help and help us. Right. Sounds good. We got to keep moving.

Yep. So the next one is the Miller Road at Thompson Mill Road. um that is again the same dates we used to remove July and then the pre plan is 33% that is 100% and the same timeline and everything and uh so that also had three options one of these It's

something that is three alternate and I'm going to share all three alternates for the sake of the new council member here. So we went through this design. There were three alternates. This is one of them. You can see that that's a roundabout. And then the second one is also roundabout. Uh it is kind of tilted towards this way. But this is not the preferred uh alternate. And then the third one is basically uh not a roundabout just to have uh straight lane turn lanes with a full full signal. But the preferred one is roundabout. Again based on the accident data what type of accidents are happening and u and the traffic volume and the the size of the vehicles crossing and over. So that was the uh preferred alternate. The reason uh this one was selected because um there is there are some high voltage uh power line sitting on u the corner and uh the utility relocation cost was higher for that option. So um the preferred alternate is selected and we are moving forward with this design and the numbers at the preliminary uh design was uh the prefford was $2.6 million and uh another one is uh straight um rolled with roundabout is $920,000. The second one is 2.83 $83 million which uh not the selected one. So preferred alternative is $2.6 million.

That's the way. Yes. This this is going to avoid relocating those high voltage towers. In addition, I know that you mentioned this last year this but I heard um primarily heard about trucks getting stuck in the ditch on um Thompson Miller. I also let you talk about that. Yes, it is going to help the trucks. Uh but we don't want to encourage them to be coming. This is Oh, no. I mean deter them, right? You tell them. Yes. So you will have signs to do.

Yes. It is it is actually we discussed about that with the design. They asked about when we selecting the thing I told him that they getting stuff there's a there's a report they did a lot of they did more studies on this intersection than anything else because they were trying. So that's uh you know if you have any questions the same same routine on the timeline this this will be designed just like that and we'll bring it to the council and sometime this

what's the size of this roundabout is it about the size of the one at Rockland and Klondike

um Rockland Klondike yes close to that it's close to that but it is not really big. Uh the reason it is not really big is that is because uh you know see that the houses that the corner um we don't want to take down the front yard or backyard like that. We just want to make sure uh we're not we want to solve the traffic problem but we don't want to create u additional issues to stop the project.

Okay. Is it possible that we can uh connect sidewalks um coming down Miller Road, you know, right off the is it any way that we can connect that round there, the yellow marks actually round. This is going to have sidewalks built in. I see those right there. But from the what's the name of the term that not where those houses are? Um which one? Nothing. Oh, you talking about

right right up on Mona and Mon Thompson Mill Drive. I don't know the the name of the subdivision. So the sidewalk stops after the houses and then it breaks off and people have to walk. Yes, ma'am. So again um we wanted to bring to all the council members to pick their preferential sidewalk sections and then we can put that together and then go for the next year's um design and then uh you know we have to decide them and then and go after the GDB construction because it don't make sense as one side they have a bike trail and then bite trail stops. Yes.

And it don't continue you know. So what is the purpose of starting a bike? There's no other then too. It comes down as he talks to me then goes to another stop and it stops. Are you are you talking about be okay off of the when you come across the street come across the bridge. Okay. The bike trail starts right there. Uh I'm I'm saying um right there, remember we did apply for a CBD grant um right there along Thompson Road

right before there. So that would if that if it's funded will that pro particular project that parks and trails will connect right there and I can't recall how far it goes but it goes all the way to the incorporated

I follow that I I undersold that I went right before the um wherever that road lines head is um the Rock Springs. Sorry, the grant application was all the way. It completes the No, I'm saying I undersold you. I I didn't know it it went all the way. No, to the when I was applying for the grant a person told me they had they're looking at the trail along the creek. So, they wanted this to come to there so that they can connect Any questions? We got about a half an hour. Okay. Any questions about this section? The chair has spoken.

Good. Good stuff.

Thank you. The next uh item is here in road extension. I have the drawings there. I have it in the screen to you know I can open it up and show you what in the body. There are two options. Um it's coming up. Um you can see um um this is the subdusion there uh at the end and this is where that uh the hole ends now where my hand is there and it comes down and then that is a bridge that proposing and then it comes down and connect to um you know this there are two alternates I want to show you both of them we haven't selected anything yet I'm here to take um nothing is happening any you know there's no difference for anything on on the left side of the bridge everything is the difference is on the right side of the bridge um beyond that uh uh power easement it is basically that the difference is to give access to those properties. So you can see one of them going straight and the other one is uh you know having bridges north and then giving access to u the two properties below and then there's some right away need to be taken and then this properties you can see that owned by Alen family that corner there. So Harry, just so I understand what it is I'm looking at. So where the bridge is the white area?

The the the uh Yes, that white area is the bridge. Let me go back. I think this change the color and then zoom it. So yes, that area is where that bridge is right here. You can see my hand there.

And the cost estimates are there uh for this um this this is very expensive. One of the estimate is 5 595 million and the second one is 7.37 million. So this is when we get closer they will give us 5.59 million in 7.25.

Okay. And then if you I'm

and this is the the connection um between Stone Crest and Rockville. Yes. Um and then our turning wheel design is actually um you can see that turn lane and everything that design incorporate the connection to to handle the volume of traffic and everything. So um we can bring more people to more. That's the plan. Anyway, that's all on the intersection improvements and then if uh if we want to discuss this further, we can discuss this and then I'm going to go to the next item. The next item is and then the next one is 2026. It is about $3 million funded for streets and then it is $21.8 $8 million in parking lots of Browns Mill up at the upper lot and in southeast athletic complex resurfacing included in that um with 12:30 we opened on um December sorry February 1720 and then I'm waiting for the financial department to bring it to the council to get that approved uh so the bid you know was open we have a selected vendor We are duped with the numbers for all Korean or the paying plus the um it is slightly more than $3 million paying it is $3 million and then figure but the council they need to come to the council and council need to approve then we can

and do we um sorry go ahead Um I think the finance check should be able to answer that question. Okay. Bar does not have the answer to that question. Put it on the list for the finance committee. considering the agenda guide I would look forward to everyone amending that agenda to include but I will ask ahead of time

um it's you know usually when I was we the whole for the last four years if it is is open on December 27 rain on March 9 you know March 9 we have we have temperatures about 80 sometimes uh only I need only about to pay

how much more about 50 50 degrees we can pay already. Um the third item or last item in my u war impact on the price of petroleum does that impact s we have to be mean they have to honor it I know what I'm saying but could it have if we were late getting it in we got to get that contract sign they cannot say well I'm just trying to see if we can breathe relief since We got it in right.

Okay. Yes. Um the last item um is um in the agenda is payment assessment. Um I have some uh good information for you there. Um just to give a you know I don't know how many council members were here when we did it last time. So, IMS Infrastructure Management Services performed the payment assessment the fall of 2023. The final report we received in July of 2024. I have a a section of the packet in everybody's it's it's like a 100 report but I

have so um it was a good u you know um you can see that I just printed the major pages there and uh final report. Uh so the plan is to propose I'm proposing to perform the res in fall of 2026 before the lease board because we had to do it before the lease forum because otherwise it's going to give a false reasons when we scan it. Um so um you know final report I'm hoping to get that in the spring of 2027 um please work in fall of 26 and um uh same company will be contracted because we want to use the same methodology so the 3D payment imaging the trucks we have 3D imaging and then with the lasers and the accelerometers which what that is that it sends the vibration uh signals to the pavement and comes back and then based on the the the seconds or nanconds or whatever it come back they will know uh the condition of subsurface uh is it is it uniform or is it damaged or it's bad or so that's and then the rightway cameras they have and the GPS antenna this measurement everything is included in those vehicles so that's what we want to do and I requested a proposal from IMS on um yesterday No, I just recognize you.

Um Jesus. Um Harry, I know that we um well, two questions. One, how much did the original bid cost 1.2 to um or am I just throwing that number? You talking about for the original 23? Um Oh, it was 100,000. Oh, just throwing out numbers. It will be around in that number this time. Okay.

There there are some roads that section I I had to remove because um those are at the edge of the the city line and then um you know the line is when you look at really close the line is on this side. So the whole coming out so I'm those things. And the second and second piece, um I know that we there were some times where could you could you remind me of accuracy? I know that there were some times where we went in, pulled up the road, and found out it was a lot worse underneath. Yes, sir. Yes. So, I mean, the assessment wasn't bad at all. Assessment it it told us it was bad.

I mean, the assessment wasn't bad. What happened was um we knew um you know when he went on but we didn't know that you know um it was that bad.

Yeah. So we'll we'll we'll get that uh you know fixed this time if there's anything and then um the the this next slide is here. Um I want to show you this and then you have two um drawings here online. If you if you uh take these two there are two drawings here. If you look at that payment 2012 payment condition there there are what is that six bar seven bars there. If you look at that uh left side um the payment conditions are basically this is um based on the conditions very poor poor marginal fair good very good and excellent. This was based on 2023 payment assessment. If you look at these two 2023 and current. So this was done right after our largest payment happened in 2022. We did a lot of it. We we spent $12 million. So this happened after that. So after this we paid uh 23 24 sorry 2425. Um yeah 2425. Um if you look at these two I know you got two drawings here. is a two3 payment assessment and then a current payment assessment.

Current as of current as of today. Oh okay.

Yeah. And if you look at that um the backlog we were targeting in the last two three years. So 23 24 and 25 we were basically targeting those those two the bad the dark rate and this is the results of this here. If you look at this 23 payment and the current payment, we had about 14.56 miles of very poor PCI and then we have brought it down to 3.38 miles and then we had a poor PCI of 26.89 miles and then we voted down to 14.63. This is something this council should be very proud of. Uh the council wanted it every year and we got this and you can see uh Mr. find in this map that there's a square box here in your in your picture here in the drawing that is the subdusion in this one here in this map.

Oh Jesus, I I apologize. Yeah, there it is. Yeah, there's the whole the whole the whole nine yards that stone stone bridge treatment station. So going back to this drawing um some of these very poor and poor are in the 2026 paving bid already um about to come to the council and um you know section of uh Rockland and um u there's a lot you know um district five here um you know just below um Bronzeville and then just above Bronzeville um um Miss Smith, you're not going to see anything any of those words after 2016.

Okay, those are gone. So, um you know, um and then um I I have I'm preparing a list. I'm calling uh 27 and beyond. Um I have that. Um that was actually so um and this is online as well. So if you're so entitled interactive

right it is interactive in our website people can go and see it. Um so you know this is what we have here currently we are working on this once 26 paying is going to change and uh we are also proposing after we pay 26 we we do this evaluation and then we have another so this is something uh you know you look at this map here you can see some of them are actually falling in the in the line um in in you And then copy road. Some of these roads that are um fully commercial area.

I was going to say what is this right here? This road. Yeah, that is a walk and those those areas that you know where we pick up trash every every week that area. So I'm seeing too much red in that area. Yeah, that's this is the you know if you look at this the residential areas are rent in this one is I would say more than 50% is covered in the 2025 26 payment that big

um you know mostly um it's going to be um you know Mr. Turner road and then we got head and body section and then coffee road. um you know so um and you said that's in 2026 um residential yes residential and then there are three subdusions in the district five those are here those you know along um Brownsville in that area and then there is one in district uh three concentration

right and then uh we'll we'll put them in you know and uh the good news is that you Um since the finance committee moving the audit and once the audits are submitted uh we have $3 million state funding. Yeah. Right. How much $3 million? $3 million. There's a number. Yeah. And at that time the council so desires can direct that money towards paving. Yeah. Let me go ahead and check off. Well, let's see what let's see what else we can use there. So yeah, that's that's that's actually so that's we taught him to not get paid the streets on the gasoline tax.

So we're trying to use can't get him old switch really. Um so you got recorded anyway. You mentioned um Mr. Turner's area. Um h however Rock Springs on the Smith side of Rock Springs um that's that's included Rock Springs is included in the 20. Okay. In case somebody asked why Mr. Turner thought okay so Ev Ev Evans Mill Rock that that part

go from here all the way to here. No, I'm just talking about the district five part. You don't get any. No, because in order you start with one, no, three. No, I think you start with what's worse and it's really bad. Mill and and rock frame right there. Yes. Yeah, that intersection. Yes, that right there. It is horrible. It was mostly potholes. I think that's you know from Evans Mill towards the new subdivision address that section is included.

Yes to the new subdivision. Yes. Where the curb is in the Yes. So not from the subdivision towards the amenment that section is covered. Okay. The darkest rate is covered in this uh you know we're stretching up dollars as much as we can and then you know hopefully we we'll have to discuss that.

Yeah. we have things um should we anticipate um and I'm so sorry in this list I know that we have a lot of um older subdivision I know last year we had a um a situation where two of the roads and two of the subdivisions had more um the same problem that we talked about earlier had more dam damage under or under current and we had to rebuild um how much I want to say cushion does the bid take into account of the 3 million?

So is it 2 a 2.6 six million bids with about a couple cushion that we can anticipate for rebuild anytime we have to rebuild that was um you probably know this council we don't build any contingencies that's something new here any any other places we build contingencies on every project there's no contingency on project yes

wow we don't do that here for some reason uh you know um in other places We have 10% contingency 50% contency every Friday. So would you say so would you say I know you throw me another piece um a contingency policy um inside of our bids um just to be able to add we should it is an owner controlled contingency not a contract

you have an example we'll talk that's my presentation um I I'm going to take more time but this is something u you know we have worked accursively u I think everybody's you know you I don't think you hear a lot of people complaining anymore but you know you pointed at me taking complaints that we're getting is right decorate this chapel. Why you looking over there?

That's included in the in the in the you know so um you know we will evaluation is evaluation is good but if any members hear anything um we definitely wanted to we'll go and look at it. Yeah. And then come back and look at these numbers. We're not just going to put it in. Right. If your complaint matches what is in the evaluation, we want to make sure that it's covered. That's it. Next on the list. Yeah, let's look at this list together. But um thank you because this is great. But um next tips meeting, can we um talk about the restripening and the reflector? I know we talked about it before.

Yes. Yes, we can. Um um I just I actually made with Mor. Yeah. Okay. Yeah. And then we had a good long talk. He's going to get with other public works. Okay. And try to set up a meeting with me. Okay. And give me access to their work for us. Okay. So we know next committee meeting next committee. Okay. Hope to get us out of here. I'm sorry. That's okay. those pockets. That's part of the work order.

Okay. I just want him to not put it down on this note. We still have a couple of items to uh expanded parks usage. I wanted to talk about botanical garden and flatwalk as part of the expanded uh park usage. Um Mr. McCoy, I hope will be able to give us some up to date with the panica garden. uh but he's in training so he's not been able to do that but he did say he is putting together a comprehensive report on all of that uh property and suggested usage. So expect that at the next tips meeting and just to let you know that we did close on properties in the uh parent area for the botanical garden. So we're moving along with acquiring the property necessary for for the additional property necessary for what happened and we'll get an update at the next.

So is it okay for me to because he's not here to give this report. Is it okay for me to sit with him about the botanical garden? Okay. I just want to make sure that you um Evans, I'm sorry. Was there any other questions about We need to add an executive session to the tips committee to discuss that piece. No, it's public now. I think we we did a we did the We did. We did. Yeah. And we announced it. Yeah, you announced it. You were the person made motion. Yes, I know that piece. I know that piece. But

given that everything else was it I know we closed on it. everything else. It's clear to Well, I didn't Let's hold up on any other details until we Yeah. I was like, "You made the detect the property. We just purchased." Yeah, I know. I just um y'all I Yeah, we made it known that we did purchase the property. We actually address um so that's public knowledge. Okay. But as far as I guess the plan, that's not okay. No, I know it's a live um Evans Mill and um we purchased that property

six years ago, I think, maybe more than that. Um and we talked about some possibilities for it. There was talk of a dog park at that location, but I put it on here so we can reenter that discussion. What do we want to do with that property? We got about 8 acres on that corner and there's an attempt to develop the property on the opposite corner and uh we as a city own that property. Is it just going to sit there? Uh are we going to develop a park there? Uh we're going to sell it. Uh what are we going to do with it? So keep that in mind and we can come back and revisit that. Just wanted to put it on your agenda.

But you're saying it's suggestions of the dog. No. But that happened suggest suggestions or suggestions. Okay. Okay. Okay. But now it's there and right now it's just growing trees which might not be all bad but now what we need to say. We're going to just let it sit there and grow trees for the next 20 years. Exactly what I said. It's um Salem Road dead ends into Evans Mill. It's there. Right there at the dead end that they tried to put a uh uh what is it?

A convenience store on about six or seven years ago. And in order to stop it, the city bought it. You just I'm still own micro park. Yeah. Is there another park closer? Other than district. What's that for? Yes. We'll have no parks in district one. And right across the street is the mountain property. I don't know. I got to ride past that thing.

I might have some suggestions. I'm sorry. What was that? I was responding to Miss Smith's comment. Oh, okay. And the last item, you see my I'm not going I don't want to spend a lot of time on this just to put it on your radar that the city owns the property and I don't know of a real plan to utilize it. Either we're going to let it just sit there and grow and appreciate or we're going to put together a solution plan of uh usage. Yeah.

And um I thought it would come in the parks category if you want to turn it into a park, but might be something else. We can talk to economic development. Yeah. about what can go there. A development. What's the subdivision that's right there? Yeah, that's what I was harbor. Okay. We paid we paid this subdivision last year. What is that subdivision called? The mill. Harbor. And then this is the property that these two the proposed to combine these two in do a subdivision can and they want to reszone it and change a bunch of stuff with it. So that's been under discussion,

but that's not the one. Where do where's the property we own?

Okay. And it's roughly acres. All right.

Okay. And the last item, um, I've been in conversation with the director, director of the Flat Rock Archives as to what we can do to support what's going on with that facility, all that museum. And I was just thinking about making that a part of uh our parks initiative, but I come to find out that it uh was not a class at the park and uh we probably cannot make it a part of the parks initiative unless we do something else and have a joint venture and museum is what it is. at the Black Rock Archive and I think it more fall in the category of a museum or a historic uh facility interpretation, historic interpretation um some type of a community center qualify for funding from the city. How much funding? We don't know. But the question is how do we legitimately fund uh supply some funding to the flat rock icon? I know council has made a donation person. No,

we didn't. Maybe that was council Turner that made a slight donation uh in the past, but they're going to need more than slight donation. And uh even we talked about sidewalk access is it right to tie it into uh the Lion's House or to uh Heaven's Mill and uh possibly 212. Those are those are things that we probably want to talk about. And I know we got about two or three minutes left and we got we got two or three minutes. Well, good good work lasts all night.

Yeah. But no, what I said I want to say is we want to put this on the radar because right now we meet monthly and that might be a little bit too aggressive. We might cut it back to u monthly, but uh as we meet, we want to get this on our agenda for discussion. And perhaps it will come in a category other than uh tips because it fits in doesn't directly fit in either one of those categories unless we come up with another meeting of looking at Chair Turner. Yes, sir.

Might we recognize Flat Rock Archive to ask a question if you're so inclined? Yes, sir. Miss Memphis, could you approach the the not the bench, the um I apologize, you had a long day. 4 a.m. Your purse.

I just had one question. Go ahead. Miss Matthis, um I just had one question. Did you have you had a chance to speak with um director Cowi regarding the um the work they're doing on code with historic preservation?

No sir, I have not. I have spoken with Ellis Steel some time back. Um they came out and took some pictures and uh they did ask me to help them with recalling some of the history and the historic locations here in Stone Crest. Yes, ma'am. And of course I did share with them that um as a member and now president of the CLA area civic association all of that history of monia which is rural has been turned over to you. So I have a lot of help there. But in terms of speaking with the rest of the county, but you have spoken with planning and zoning staff and have you been involved in the Lord Jesus um no

the um there's a committee. No. Yes, ma'am. That's exactly Thank you so much. Um the um the um the um reasonzoning committee Okay, let's get you. Let's see what's going on there and see what we can get. Thank you so much.

I do have an interest if you don't mind me throw it in right quick uh in terms of being involved in the history um and contributing to that conversation because of the information that I have. I'd love to be able to share it. Now, when I spoke with Mr. Steel, uh he was asking for information that was housed in the archive. Of course, we share that information when people book tours and what have I did direct you to the library for that same information

and um this could be part of economic development in terms of tourism uh into the city of Stonecraft. So, we need to speak to economic development as well about how this can possibly fit in with our efforts in that category. I'm just trying to find some place to fit it in so we can have this discussion. If it works, it works. If it doesn't work, we can stop wasting her time and everybody else's time and say it can't work or to say we have a plan and it'll work for the betterment of the city, betterment of the county and the state if it turns out the way I've heard that the plan is being put together. Amen.

Chair, can I ask a question? Yes, ma'am. Uh what is it um that you what is it that you are would like for the city to to to help you do to make sure that this is preserved? What are your requests? What is it that you want from us as far as the archives and stuff and you in the preservation of that? What is it that you would like to see? Well, thank you for that question because that's so important to us. And when I say us, I'm speaking of our board.

We actually would love to partner with some in government. Um there is a need for funding and we're not talking small funding, but we do I mean we're not turning out any money, don't get me wrong, but we have a cemetery that we own. Uh we're paying taxes on that cemetery and there's much need to um preserve it because that's part of our tour. Um and when um Chair Turner talks about tourism, we are one of the major tourist attractions in Stone Crest. And so we'd like to be able to continue with the vision that we have to improve and conserve, I mean preserve those properties, both the cemetery as well as the archive and the adjacent land that we require. And so um we need support from the city and that's what we're asking for in terms of partnership. I don't know if that looks like a memorandum of understanding or some type of agreement, but we certainly would like to have a partnership with

Thank you. Gra, you had a question. Uh, she pretty much it. No, I didn't have a question. Only I was going to ask you. She wants you to ask. Oh, okay. I was going to ask where we were. Um, I know we talked last year about a sponsorship. Um, and I don't know what happened with that. I wasn't sure if that was still on the table or where we were with that process. Maybe some of those funds that are still again, I don't I I don't know that was resting with the city manager office,

right? Because I know all the paperwork was submitted that was requested. um um council voted to move it forward, but I don't think a payment ever was submitted or sent. Then we need to do some research. I cannot answer your question, but we can do the research and find out. Yeah, and I know the funds were still there at the end of 2025. So, um yeah, I was just asking what happened to that. And I know um of course more funding is needed, but I'm pretty sure if we gave her that um as far as what we talked about, it would definitely help in some capacity. Now, my concern was just that we justified the funding,

right? And u taxpayers about to make sure So that's why um based on the request and the paperwork that was needed for the funding, it was submitted um to our city manager at that time. Okay. And we have to follow up and see what happened with that. And uh and we will need to get copies again. I do have Yeah, we might. We might. Okay. But again, I just want to make sure you were aware of our effort to support this what I think is worthwhile call. I happen to be in district four.

Oh, not because it's in district four. No, not because but because I've been approached more than once and uh we make promises and we get busy go do something else we don't get back to it but uh we need to support economic development. We need to support tourism. Uh this is also tied to school system education as well because we know we have the fruit trees we're getting ready to do our garden and everything. So agriculture plays a part in that. Absolutely. Agriculture is a career path at Arabian Mountain High School.

All right. And don't forget how far it is. It's not quite a walking distance to the high school, but still uh we have sidewalks and our sidewalks are not all connected. So those who qualify to be connected, we need to take a look at possibly connecting sidewalk because we have bic to be hit in that area because there was no place to ride on side of the road. killed that. Yeah. Thank you all for your support. I appreciate this very much and thank you all for allowing me to speak today. Thank you for your hard work. I look forward to bigger and better things. Like I said, it might not fit in this category, but we have the conversation started

and uh not let it drop. And make sure you keep your council member accountable. Thank you. Thank you. Okay.

And I understand that you guys have a uh act action plan and you're ready to vote it out. Yeah, we're actually going to be meeting our board is we're having a special call meeting tomorrow to introduce our strategic plan. Really love to see it. We actually have um we have she's been a volunteer position right now, but we have a historian that's working with us and we also have um she's actually been working with me for about three years, but she is now an acting exe executive the Georgia State the Georgia State Masters person. Yes, you met her. Yes. Yes. And she actually works with county on their historic projects. So that's some of my research. That's the next thing. That's what other people are doing. You don't have to reinvent the wheel. Exactly.

I'm doing some great things. Rip off and duplicate. Thank you. That's okay. One other thing before we go. Yes. Yes. I have a I wanted to know do anybody have an update on the aquatic center? Um McC Um he was talking about so um I'm meeting with the contractor at 10:00 tomorrow. Okay. And another one. You mean at 10:00 tomorrow?

At 11:30. Okay. Got it. Okay. Well, I guess after you meet with um after you have your meeting tomorrow, you can give us the update on where we are. Okay. Because I know the center is supposed to open what's going to cost. Yeah. And that's for the equipment. Okay. I know we don't have a director of um parts anymore, but

Co is the acting director. Oh, he's the acting director. Oh, okay. He's going and we have a Don't we have a assistant director? personel issue. I know, but I'm just saying

I remember specifically he was assigned right before other circumstances happened that he was assigned to hand. Okay. All right. afterwards. Chairman Turner, I move to approve the minutes for the February 11th, 2026 tips meeting the minutes. Oh, um second.

There's been a second to approve the tip committee members from February um 11. You ready for the question? All those in favor signify by saying I I have to say carry I was I read the minute I was I was I was

I was okay. Um the minutes are approved and I believe that uh exhausts the agenda. You don't want to hear our comments. We've been talking too much. Who hasn't made a comment? Are there any closing comments committee? No, we stand for closing comments.

Um I have a comment on the next um PIPS meeting if you can put on your agenda. We already talked about it, but if you can make sure we get an update on the work orders and um the restriping reflectors, signs, whatever you have out there, Harry, work orders from the cap county. That would be great, Mr. Chair. I'm spilling it down now. And then I guess an update on the um aquatic center as well because the opening is Memorial Day. Yes,

that's right around the corner. So just to kind of see where we are with that and and the posting for director he's well the posting for director can't come until after we get a city man you mean for the director for park yeah it will come when we get a city man you don't have no to hire profile Mr. Thank you.

Are we able to also get an update? I'm guessing this would be from Mr. Powell um on um uh maintenance requests at our facilities and find out the status of those requests. One of the things that was raised to me was Salem Park. The gate at Salem Park has been broken for a very long time. And I would just like to know where this is being tracked and um the status of those if I thought we could skip a meeting, but looks like we have the next one. Okay. I just think with every project we have um within the city, we need to decide on like contracts, maintenance, um beautifification projects, anything. We need some type of tracking process. And um instead of being reactive when we hear a complaint or reactive when we um have to go we trash the dump, if we can control that, I think that'll do a lot for our constituents and for the city. So if someone call me, I can say, you know what, we have that work order in that work order is give them a work order number, give them a timeline. Um I think uh it'll be helpful even like when contracts expire but I think we not in the tips meeting I don't know what but talk about some type of um

paperwork session talk about some kind of tracking um software I know we talked about it before um but just to kind of you know look at that in more details just to just so we can be more proactive as council in moving this day forward. I think that'll be a great a great start.

The dashboard or something shar Mr. Powell met with uh some landscaping people last week and I would just like to know when they were going to start. He could let us know when they're going to start putting flowers and stuff out. Uh we talked about it. I really really want to know the timeline when those when they're going to start working. as far as that goes. Yeah, she is set for the next. So, talk about pigs and tires as well. I'm glad she brought that up. Um, I know we have a company that we use to help with, you know, picking up and beautifification initiative, but it is a difference between being a landscaper.

Yeah. And actually, they are landscapers. So, man, Mr. Harris spoke. He gave me a list of all of the um city properties that um that we need to make sure is in compliance. And before we go out and give anybody else a citation, we need to make sure our house is in order. So, just to kind of talk through that and make sure we have the proper people maintaining those properties and I know me and spoke about that as well, putting something on the website. Jesus. Yes, we did.

For tracking. um actually had the pleasure of speaking to Mr. Smith in it and he gave some idea ideas ideas about what we can put on our website just to kind of help people um so we can track um people can know what's going on a way of communicating when we have meetings when we have events we just need to do better with communicating with the constituents and the people of St. Mr. Chair that's it for me Mr. I have no more comments.

Have you ever heard of the uh 666 where it's the they it's on online. They can go online a social it's a website and it's called 666 and the constituents can go on there and put their complaints about why I saw a hole in the middle. You know, whatever it is that they can go on. I thought that out today.

It caught my attention. This is what we talked about in this is what a person talked about in my class today. She's in the leadership class with municip with um Mr. Yeah. And so the young lady spoke about this site that they have. It's it's called and of course it got my attention because I'm a Christian too and you talking about 360, you know. But anyway, that's the numbers that they use. So, I was just wondering if we could create, we don't have to do 666. My point is, my point is I would love to create a site like that where our constituent constituents can go in and whatever they see is wrong and we can

go in and track it and get it done, you know. And I think that would uh cut out a lot of I see this and I see that and you know they'll have some place where they can it's just an idea what's already we have that we have called CL what's it called? See, click and what is it? That's a it's a site. It's a website. Yes. Yeah. Something say something. Yeah. It's actually on your phone. I don't even know. I knew that. Yeah. It is managed by a photo

and then click once you send that se e not c e. And then we respond to that. And then what I do is she look at it and she assign it to different departments. It also include the internal making. So then we need to advertise it more than I think. I take mine and send it back of it. So we do need to do a better job of the public know what's out there which is our tree. Well, this says county. We don't have it for spoke about it several times. I remember hearing about

but this isn't it's just the cap county that's where it's it's connect it's connected to our website you can do taco you can do it okay okay cool then we need to advertise we just got to do better with um telling people about it and driving people to the website that's what we have to that's where our IT speaking of This is probably not it is kind of infrastructure the overall infrastructure of CD um it's the IT question the the apps

um I know that's not your area again um however that's um one of the things that was advertised before I was able to sit in the seat um that there was a app out there that we could use to see what's going on in the city to similar to a click you take a picture and you're able to submit a request directly through the app. I don't know where that is, but we may want to um see if we can find out where what's the latest and greatest with the app. Um Councilman F, do you have an update on that? Yeah. Yeah. I I don't have You don't have I just remember you asked about it. I

I did um December, but that was with someone's office. We were born. I mean, that was I thought it was in a testing stage. It It was, but it was also live, which I cringed when I heard it, but that's a whole another conversation. But we named it. Hey, and it's out there. You can you can you can but I didn't think it was ready to go live. That's what that's what you know what and Sony 110 people has actually responded to this C click fix but Dy they got 10,000 people responded so it's like we ain't doing nothing with the site

we gonna get better we got to get better we got to get better yeah we got to get 14 decada 14,000 people responded to the 14,000 we ain't got but 110 we Here, here. We only got 110 people who go. Okay. We got to point out. Can't act if you don't know. I didn't know. I'mma be honest. I did not know. I just saw what I brought to I found. I like the sea click better than the other numbers. I know. I was going to rename it.

I mean, y'all stay here all night if you want to. County got 24,000 response. Mr. Chair, we Mr. Chair, I move to adjourn this meeting at 8:24 p.m. Chair second. The a motion second to adjourn this meeting at 8:24. 8:24. All in favor of the motion signify by saying I have same right. Thanks J. Thanks. Will you have a moment before you leave? Can you stop by here? Okay, I'm coming down the best.