Planning Commission - Regular Meeting

commission meeting. And we'll start I pledge algiance algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you.

Roll call. Miss Canabal here. Miss Dobson here. Mr. Hehart. Mr. Mitchell here. Mr. Aravalo here. Miss Kverier here. Mr. Sly here. Miss Squire. Mr. Morris. Chairman, we have a quorum. Thank you. Uh, approval of agenda. I understand we need to remove item number two. Correct. Okay. Do I hear a motion for approval? So move with changes. With the change. Okay.

Second. All those in favor? I I I I All those opposed? Nay. Abstensions. 5 Z citizen participation would anybody sign up? No. Okay. In

that case, approval of the minutes. I'll make a motion to approve the minutes from our July 8th meeting. Second. All those in favor, please signify by saying I. I opposed. Any abstensions? If not, it's 5 0. Oh, six. I can't 6. It's okay. Sorry.

I deal. Item three, library application.

Good evening. This is a site plans SP25-7 for the Spring Hill Library Library located at 109 South Webster. Um the applicant is here tonight or the applicant's representatives. So if there's anything I can't answer, they will be here. Um, so BC Design Group on behalf of the owner Johnson County Library District has submitted the site plan for a building addition to the existing Spring Hill Library located at 109 South Webster. The proposed plan is a new 1387 foot building um with an updated site circulation and associated improvements. Um the new building will include things like a children's area um and an outdoor seating area. Um the existing building is about 2400 square feet. Um the zoning standards, it meets the building height requirement which is 45 ft in the C2 district. Um it meets all the setbacks um building setbacks. Um and then um we do have some variances that we're going to be that the applicant is requesting. Um the parking lot encroaches on the 10- foot um parking lot setback on the north part. So they are asking since it's existing um we're just trying to clean it up if they can get a variance for that. Um they can't make any changes due to the parking lot requirements. Um so they're just asking to get a variance on that encroachment on the north part. Um staff does not see any problems with it since it is existing and it's very minimal encroachment. Um, number two, um, this is kind of an if then statement. So, there are mechanical equipment's currently on the north part of the building. They need to move it to the east side along Webster. Um, the site didn't show any utility easements over there. So, staff has asked them to uh do a title search just

to make sure. Um, they have not received that yet, I don't believe. Um so if there is a utility easement um they are asking um for a variance off of that setback encroachment on a utility easement um staff will work with them to either wall mount the equipment or do something different so that there is minimal or no impact to that utility easement. Um if there is not a utility easement over there then this is not necessary. Um the staff review under the site plan requirements. Um everything was met. We are asking for a sidewalk to a public cycle block to be added on Long Hail Street. Um there is a trash enclosure that will have a 6ft fence installed around on all four sides. Um there are going to be three residentialized bins in there that they have confirmed with waste management that it's okay. Um all utilities are there. Um we went over all the setback stuff. Um so there is a um a motion a suggested motion there and we'll answer any questions.

How big's the difference on the set? Um it's only a couple feet I believe. It's not real big and it hasn't posed a problem before, but we just kind of wanted to clean that up since it hadn't been asked for prior. So, what are they wanting to move to the east side? The mechan like HVAC system. And what is that to do with an easement? Um, it would be pretty close to a utility easement if one was there. It's not a utility though. But it we didn't want it to impede if any utility work needs to be done there.

So, if there is a utility there, they won't move it. They'll they're working on to see if they can wall mount it to get it up off of the ground. What about on the roof? They can't because it's a sloped It does. It's not a flat. I've seen them on slip drips. Would that be visible to the public driving by? It'll be screened as well. It'll have the same screening that the trash enclosure does. It won't make any more noise for the neighbors than it does. No. No.

So, how big of an HBAC unit are they talking about? I think it's it's currently two right now and I think they're adding two more units. Sure. Come on up. Thank you.

My name is Kurt Brocklman. I'm with the architect's office BC Design Group. I always worry about getting too close and sounding like I'm yelling because I'm a loud talker. So, if you can't hear me, raise a hand. Let me know. Uh, short version is these are residential style systems. Currently, the library has two condensing units which are exactly what you've seen on the side of your house located on the north side. We're actually doing something very similar, same style units. So, these aren't big ground mount 20 foot long industrial loud aircraft carrier units. These are residential style. Um, and I had a long talk with the civil engineer yesterday about the title search. It is an action. Had a great meeting today with the contractor about wall mounting options. We're we're trying to cover every base we humanly can. The roof, you are right. They do mount them on sloped even on shingles, but that roof isn't designed to support the weight of vibration. And so the cost to bring them up there is um cumbersome might be a nice way to put it.

Sure. Um and so we have a couple of alternate options in our hip pocket. Um, but to to Amy's point, they're not any louder than what's out there right now. They're not going to be much bigger. They'll be screened and we don't want them to be on an ement anymore than you all do because I don't want the utility company have to dig something up and tell us we're going to be without air conditioning while they're doing digging. So, it's in everybody's best interest to solve this. We just didn't get the title search done in time. It's the honest truth and I am heartfelt apologetic about that. It's kind of a stupid gaff on our team's part. We're doing everything we can to fix it as quickly as possible. I hope that answered your question, but I may have gone off the rails.

I I was more concerned about the the appearance of it, but if it's going to be screened, I'm not concerned. We actually the screening is a uh that kind of plastic wood look stuff that's going to match the materials of the building. So, it should all look like we meant to do it, which is ultimately the goal. Yes, sir. And that is the main drag for Spring Hill. I very well aware of it. I am not the most desirable place to put the air conditioning units. I'm sure I don't disagree with you. Um yes, it's okay. I I I in my job I understand that sometimes you have to play put things where you don't necessarily want to put them, but that's

Yeah. I I mean truthfully, the courtyard is kind of the focal selling point of this project and it drove a lot of other decisions. If you've had a chance to look through it all, you know that that is a heck of an entry and a radical departure from the current entry sequence and feeling of the library as it exists today. This is a complete makeover in almost every sense of the word. Um, and so facing it towards where I mean ideally we'd love to move the building back so it was facing but then don't have that big of a site. I mean you guys know what we're talking. It's a postage stamp and we're stuffing it. So much so that we can't fix the parking problem that's been there for I don't know how long. Long time. Long time. Yeah. I've lived here for 30 years and it's been here longer than that. So,

yeah. Yeah. I mean, we're we're doing everything we can to improve it as much as we humanly can within the confines of of the land that is owned. Now, the sidewalk on Nicholls, it's just going to angle over to the existing sidewalk. It'll all tie together, we've got ADA ramps in all of it, so that we are code compliant. It actually will be an improvement over what's there right now. Um, and the the if I remember correctly, and you may have to correct me if I'm stepping on a line, but the sidewalk that's on Webster uh is slated to be upgraded and replaced, especially if it gets damaged in any way, shape, or form by our team.

If nothing else, even if it remains intact and is still in good shape, I think we still cut in all the new ADA uh ramps to make sure that it's fully compliant and better than we found it. Okay. Did I get that right? You did. Oh, yes. It's late. It's towards the end of the day. I'm sure you all are feeling it, too. I got to get out of your way. Any other questions or concerns? It looks great. Great. Well, hey, thank you all very much for the time tonight. Thank you. Any questions for Amy? Not any motion.

I'll go ahead there. Sure. Uh, I'd like to make a motion to approve the site plan SP-25-7 as presented by staff, I guess, with the contingency of the search is in there, right? Um, yeah. So, here, if I could just have Yeah, I couldn't find it on I didn't bring my copy. Is it on the down towards the bottom? The bottom.

Oh, yeah. Recommend approval of that. Um, for the Spring Hill Library expansion, including any conditions and or variances as presented in the staff report. Second. Thanks, Amy. Motion in a second. You start the vote on the left. I I I I I I 6 0. Any abstension? No. Okay. Thank you. Thank you all very very much. Thank you. Thank you. Thank you.

And we move on to the big item. Rhonda.

Good evening. Here we are again. Some of you have met me here too. Uh this would be my third year to bring the capital improvement plan uh into the planning commission and it's good to be here again. Appreciate uh the time that you are giving us this evening. Uh two people I want to uh recognize here. Number one, most of you probably haven't had the chance to meet Natalie Thally. She's the accountant um that works in the finance department and this is her project. um she's getting more and more involved in the budget and she's taken this on and carried it from what I was doing to the book that you see today and I think she's doing a great job and she takes um everything back and implements uh the changes that we need to. The other person you probably know very well is Jacob Spear who is the public works director. Um sometimes we get deeper into these projects than I can answer. So I called in reinforcements through Jacob uh because he has a lot of expertisees on expertise on this subject. Okay. So tonight our objective is to review and answer any questions about the 2026 2030 proposed uh capital improvement plan or CIP. and we're going to determine your job tonight is to determine if the plan supports the comprehensive plan so that we through capital projects are accomplishing um the goals set out in the comprehensive plan and then at the end of the night my goal is for you to vote to recommend the capital improvement to council as compliant with the comprehensive plan. So that's our goal tonight. I want to talk a little bit about 2025 before I move into 2026. When I inherited the CIP here, the staff called it the place where projects go to die. And I'm pretty proud to say it's not that anymore. Each year, I like to see the city accomplish the things that are on that list or cancel them if priorities change and they're not going

to do them or push them forward when we're in reality sets in about how long something's going to take. And so, I just want to talk a little bit about the more than $12 million in projects the city is undertaking in 2025. A huge one is the um 199th Street improvement between Ridge View and Rener. Um they're deep into easement acquirements and we'll be moving acquiring easements and then we'll be moving a gas line and different things. So that project is moving forward on past the city limits to connect with work with Johnson County. So it'll be like a super two and it'll be a great um improvement in such a hightraic area for the community and one of our arteries. And so, um, I think that's a great project. They continue to work very hard to get a stoplight at 191st and 169. I think we can all agree that's something that needs to happen. Very important to council and we are moving forward with K DOT support and that's moving along. Um, Mrs. Feedback, council member, uh, checks up on it every single meeting to make sure progress is being made. We also have um sidewalks as a focus. The council recently hopped in a van and went and made a plan in the older part of the town here to um build some sidewalks that will get kids to school. We can't do South Street right away. We're working on a grant. It's a huge project. We're not letting it go, but we're making some connections to make sure we get that done and working to communicate with the public on that. The other thing that we're doing is planning some sewer expansions. Um that is a big part of our future to expand our sewer system, become a regional player in that. And those things are all happening in 2025. So um we also are doing work on different buildings, the aquatic center and things like that as well. So a lot getting done with capital improvements in 2025.

The other thing I'd like to say about the comprehensive plan is the first year I came here, we had a small sliver of the pie that was actually a funded project and probably 90% or more were unfunded projects. So I think as you go through this plan and you see the list and you go through there's a whole lot fewer unfunded projects than funded projects now for different reasons. Um Allison Ael who's a city engineer seems to be the wizard of grants and she's going out and getting us a lot of grants and doing a lot of good work. So I feel as we go into the 2026 2030 plan it's a really a roadmap to get some things done that the city wants. So I'm going to focus tonight on the new projects for 26 2030. Those of you who've been on this board a while you've seen a lot of these projects. I think they're projects you've probably heard um discussion about in this room or as well around the city. So, I'm going to focus on the ones that are new to this plan. I break these into the categories of the um cap of the comprehensive plan and I wanted I pointed out in each one what the tasks are related to this category in the in the comprehensive plan. So for community development, we want to tastefully and uniquely blend the old and the new or new and the old. Create logical and wellbalanced do commercial and residential developments. Maintain colorful and natural appearance and responsibly use or preserve the city's n national natural resources and environment. The project we're adding on this one is the B Cyrus sewer. And this is a probably a little harder to think about it going into this category about beautifying our neighborhoods and things like that, but

it is thoughtful and wellbalanced development for the city. Busy has a sewer plant that the EPA does not want to continue to operate. And so we're going to take over the sewer um operation or bring that waste water into our plant instead. So to make us kind of a regional plant and processor for the area, it also opens that entire area up. If we wanted to develop down that way, the investment will be made. Um, fortunately through grants and the work that Miami County and Busy have done, the cost to the city will be about $650,000 in 2026 to acquire the line. Um, we'll actually take on some of their debt. Um, which is what the 650 is to get this project done. So, that's exciting. We'll expand our line for just $650,000.

And how many miles has that been expanded? I honestly don't know. It's at least five. I think five. Four. Four. Five. Five is what they mentioned to me. That I was going to say about five. Yeah. Across as the crow flies. Yeah. That's a pretty good dollar per mile. Yeah. This is the best one on here. I like it. If it was always that dollar per mile, we'd be doing the whole county. We Yeah, we'd a lot more sewer lines. Yeah. Wow.

Then moving on to the area public facility projects. The goals within the comprehensive plan for public facilities is the growth of a community is strongly dependent on its attractiveness to potential residents. The availability of jobs, good schools, housing, recreation opportunities, and many other factors drives the city's ability to attract new residents. And the provision of quality of life, public services, while often taken for granted, is critical to the growth of the city. So these are items that are publiclyowned facilities and for example the police department. We hope someday to have a new uh civic center that's been on the plans for several years. But in the meantime, we have a police department in a building they've outgrown, a building that has some issues um foundation related AC, heat and cool, those kind of things. So we're going to be making smart investment there. We don't want to fix up a building we're going to leave, but we also have to have our police department in a good, safe building. So, we'll make those kind of improvements. We're going to work on a new city logo. It's been quite some time. I think I heard 2008 was the last time we updated the logo. And we also want to change the city limit signs. Um maybe a completely different view of our entrances to the city. And those are um in my opinion both expensive propositions. Um, but there's things that need to be done. Then for the first time in three years, we have some equipment on here like a sixyard dump truck. Um, I think we've used the one we have. Uh, we've spent that asset and it's time to invest in a new one for heavier work. Um, we need a sewer combination truck that will be of course paid by the wastewater fund and that does vacuum lines and something else. jet

and jet cleaning as well. Then a pothole patching truck. Another good one we'll look to purchase in 2027. And then Axon is the body camera recording system operating system of the police department. We used ARPA funds a couple years ago to buy their current system and it will eventually need some upgrades by 2028. And those are the new projects um related to public facilities. So that leaves us transportation, streets, most most important thing, top of mind usually with our citizens on the improvements they'd like to see. And this is the category I'm most excited about because when I'm out on social media, these are the things I see people talking about. I take my kids to school on this road. I take my kids to school on that road. My mother lives on that street. And so Allison has worked with the SS4A grant program where she got a grant for um the comprehensive safety action plan which the city adopted and now we're in out of that into the implementation phase and in that phase these are the projects that you'll see which is about public safety. So, we'll have improvements around um safety improvements at US 169 in Low Elm. We'll also do safety improvements at 169 and 207th and then everybody's favorite roundabout at 191st in Ridge View, 223rd and Victory and maybe 207th in Ridge View of those. And then safety improvements at 215th. So, you see a pattern there in the hightraic areas. We're looking at roundabouts to help move traffic where we need it to be and then also along 169 and the places where the public crosses. Um the nice thing about this is and all of the money

that's invested there with the grants and the SS4A program will only spend about 1% out of pocket from the citizens of Spring Hill and the remainder could be funded by grants. That's our goal and we're definitely working towards that. Rhonda, can I ask you a question about the first two items? That section of loan elm is mostly county. Is that our share that you show there or everything in this plan shows the net share to the city? Yeah.

Okay. That one is also those projects are there will probably have K dot involved in them because of course 169's involved. So it'll be a group effort. That one is not um uh fleshed out yet, if you will. It's not the not very far along and so the further along we get and the costs are more concrete, we'll know who's contributing what. And on the second item, I noticed that tha and I don't know what the result was, voted on annexing that piece of property that's connected to this cornel, right?

Does that affect It can. Yes. It depends on what all how that all plays out and other things that are happening in that area as well. How it'll impact traffic and what needs to be done to support it through the roads. No, but does the responsibility of fixing loan elm becomes since they're annexing it and I think it may have passed. They're I think their meeting is next week or is it Monday? I think it's Monday. Yeah, Monday. Mhm. And the answer is I don't think so. Okay.

Because the property that the person owns would be annexed in. The streets around it belong to who they belong to. Um so if the street belongs to the city of Spring Hill, we'd have to work that out. Same way I put that. I could be wrong, but they're not annexing the streets, I don't believe. But it's not in the city, right? No, no, I'm wait it it will depend section I'm I'm thinking okay where where at on 169 and Lone Elm because aren't those two north south roads? I'm confused.

It would be like one is at 175th to 199th along Lone Elm and I think the other one is more at 175th and L. That first one is near the golf course. So where Lone Elm Oh, it curves intersects kind of curves around and intersects. Gotcha. Because I was like, I'm picturing the wrong street. Where are we at? I was thinking it was a different section. You're right. Okay. Okay. Thank you. Sorry. And on the ones where you have the 207th and 169, 215th, and I think there was another one. What do you guys have envisioned for that? I might turn to Jacob for that one.

Yeah. So those um those intersections for those section line roads 27th, 215th and 169, you know, it's no secret to anyone those are definite safety, you know, concerns given the traffic and the challenges and trying to cross 169. Um you we're a little more advanced in on 191st we're putting that signal in. This is looking at, and right now everything's real conceptual, but looking at safety improvements at those intersections, whether that's signalization, whether that's, you know, better visibility, whether that they're a whole laundry list of potential improvements. Um, that's

have any like specific plans?

No, no. This is looking at, you know, and some of it is putting this money in as a plan so that if things like grant funding comes to fruition or um a funding partnership with KOT that, you know, we aren't caught, oh, we we didn't see this coming and we don't have the money set aside. So, a lot of it is we'd like to see these things happen. If the cards fall just right, we want to be ready to take advantage of it. Another great um the result of the first part of this grant was the comprehensive safety action plan and it's available online for anyone who'd like to read through and see kind of what the plan was and they got a lot of community input about the different projects and things that were needed that um built into that plan that the council adopted and we're going to work forward. Can you remind me when you guys were talking about that um on Rididge View Road between 27th and 199th I know that half of that is city and half of it's county I know let's see it says that in 2026 you guys have 500,000 allocated for that improvement and then 27 2 million what's the plan there and how much does the county

tell I'm sorry tell me what this was what street uh between 189th and 27th street on Ridge half of that road is county and half of it is city what's the plans it to expand it. Is it just the turn lanes for that? Is that the cars program? That one's that that is a cars program.

Yeah, that's a future cars program. So, um the the idea is looking at that f at the future development and the increase in development along that stretch. um coupled with its proximity to the high school, we know it's going to see more and more traffic and it's not too bad a shape right now, but you know, if you see triple the the traffic volumes that it has, then we'll see the condition go downhill fast. So, we're trying to to get out ahead of that. We see we know where the development is coming. We want to get the roads uh ready for that. It would still be a two-lane road. Um, okay. We're thinking about improved, you know, more turn lanes, shoulders, um, things like that. So, still two lanes, but a a wider, more efficient two lanes. And, you know, right now, generally, the east half of that or east side of the road is the county, west side is the city. And it may stay that way. Um or it could change with, you know, new developments coming in. As a cars eligible project, the county pays for 50% of the say the cars eligible cost construction um those things. They don't they don't pay for the uh engineering design and things like that. But generally,

does the cars um program next to the way some of the other ones are? Is that something that you guys determine later on? How do you know that that's a cars project if it's not labeled as such? It's so we've got a little flexibility in the cars program. So we've got the one year out is absolutely locked in and committed. Years two through five are a plan and and the county you because the county doesn't approve it until one year before. So the rest of it is here's what we think our cars um projects are going to be. Helps us from a budgetary planning perspective. It helps county from a budgetary planning perspective. Uh but but those move from year to year. A project may move up, may slide down, new one comes in. So there's a little it's a little fluid

specifically allocated to one or the other. Correct. And does change sometimes. The other thing cars is presented um is is a joint effort between the city and the county. And in March, I think about March of every year, it's presented to council as here's the next five-year plan. And then they work through it and agree or change or whatever they need to do. and then we adopt it and work on it and wait for the next year's 5-year plan. Is Miami County do they have a cars program too? Similar to

Theirs is a little bit different. Um we do receive a portion of uh road tax from them and it's not as formal or as obviously as large as Johnson counties and um they reimburse us for projects. We agree with them. Um we did a lot of the work in Miami County last year and was reimbursed um I think over 800,000 from Miami County for that work down there. Okay. We kind of get an allocation and then we tell them how we want to spend it and they agree and we get to work. Thank you.

Okay. The other thing I wanted to call your attention to is in the book that you got in the front. There's a couple of pages, I think three, um, that show you in total. I know tonight your responsibility isn't the dollars and cents here. It's about the comprehensive plan, but I like to show you in dollars and cents how much we're investing in each category. Um, and then I did two charts. one that shows just straight numbers that we're spending about um the largest percentage is going to be spent on public facilities because we have a wastewater treatment plant. We're making a plan maybe for a new civic or civic center. But when I I did a second chart for you that shows the categories if we take those two buildings out, how are we spending the money? When we do that, 59% of the funds go to the streets and to transportation, which I think is very important. and the smallest piece of the pie goes to the facilities. Um, which is a good thing. So, is there any other discussion you'd like to have or questions you'd like to ask?

Uh, I didn't not Ron, I didn't notice the stop light. I saw it in the plan, but I didn't see it on the, you know, 191st. And, um, that's because it's not new. The ones I showed you tonight are just ones that are new to the plan and we've been working on 191st this year and last year I believe and it's like three million or something. How how much does it cost to maintain a stoplight like that? I don't even know. Like annually, you know, I'll I'll be round about way more cost. I'll be funny with you. We have one stoplight and it hasn't cost too much so far because it's brand new. That's what I know about stop lights. Um we do pay for the electricity and things like that.

Yeah. to operate it and we have a contract with if we need it repaired or something like that, but it's really it's very economical at this point.

Yeah. Really for the first 15 to 20 years of its life, they're pretty low maintenance. Um you may be looking at say $300 to $400 to to replace a you know, if a light you know the red light goes out, you know, just the the light fit. I almost said bulbs. They used to be bulbs. Now it's an array of LED lights, but uh $300 or $400 to replace one of those. Outside of that, there's very little cost to those in that first 15 to 20 years. The the maintenance cost grows exponentially after that as they start to age and begin to have problems, but early on pretty affordable.

Thank you. I was just curious between roundabouts and stuff. So on those so the I'm assuming that the the cost main cost is the sensors and the electronics that control the lights from a construction perspective or a maintenance from a maintenance of 15 to 20 years. Those are the things that are going to start wearing out.

It's it's the lights and the sensors. Um generally lights and sensors. if if you have a a lightning strike or something nearby, then you know, a lot of the other electrical components, you know, it's there's a a rack full of computers that operates those. It's uh they're pretty complex, fairly high-tech um piece of equipment. Now, so uh electrical surges, lightning strikes, things like that can can wreak havoc on it. That aside, it's the sensors and and the uh light fixtures themselves. So, when we're looking at the difference cost difference between um the lights versus the roundabouts, obviously the roundabouts don't require any electricity, but there's more pavement involved with and so how do they compare as far as costs go?

The more acquisition right away for a roundabout, yeah, more upfront cost possibly. I don't it's a question because I don't have a good feel for it. the upfront cost, construction cost is quite a bit higher for a signal. Um, roundabouts are are less expensive. Um, you what what you what you don't necessarily think about with a signal is there are um turn lanes required. And if you get those at several hundred feet long going in in sure

a left turn lane and a right turn lane in all four directions um that may be a quarter mile worth of road um as opposed to a roundabout is you know a few hundred feet of pavement. Um also the the poles and the mast arms it's hundreds of thousands of dollars worth of equipment on a on a traffic signal in addition to those pavement uh enhancements. So um the roundabout is less expensive to construct initially and and a little and over its life you know over its life cycle quite a bit less uh to operate and maintain as well.

So when we went with the our only light in Spring Hill was that because of K dot is that K dot right away or did they require that as opposed to putting a traffic circle in there? Yeah, it there are there are times where, you know, one traffic control device is just more appropriate than others. Um the one at 199th and and Webster is in such close proximity to the K DOT traffic signal at 169 um that you know a roundabout counts on regular you know just a constant flow of traffic through it and not these big heavy surges. Well, when that light at 169 turns green, you get a great big heavy surge. And so a roundabout in close proximity to that doesn't function the way a roundabout's intended to function. So it's the proximity to the 169 that says, "Hey, a signal is the more appropriate way to go there."

I I knew that there was a reasoning why they did it that way. I was just kind of curious because if it costs more to do it that way, it doesn't seem like it's more desirable. Yeah. Yeah. Great. Any other discussion? Can you remember what the city hall bunker remodel is intended for for long term? You bet. The building is right back here and used to be city hall and it was police department and we have worked to make it watertight. We have a new uh roof on it. We've done an interior um you know repaint and things like that. We want to be able to at least use it for storage and things like that as opposed to a building with no purpose. And so, um, I believe we also looked at HVAC in there so that we could do, uh, record storage and things like that, if I remember right.

Yep. So, will you guys still continue to use that when the new, uh, complex is built? No. What would the intended purpose be moving forward then with that? Um, the bunker, it will probably go with this building when it is sold or used for a different purpose. It's also could be used for the public as a storm shelter if we wanted to. Okay. But it depends on the diso disposal of this building, if you will.

We're trying to be mindful and cost effective if we're really going to build another building. If we're going to move public works, well, we want to be careful about what we're spending money on. And we keep rolling back like the bunker. Some of the things we've done there. We were going to put a big HVAC in there to have it temperature controlled for records and all these things. And we decided we could go a different route because we want to make sure it's a good investment if we're not here for many years. We want it to be service for the time we need it to be here. Okay. Thank you.

What's the reasoning behind needing a new civic center? Um, we actually are outgrowing this one. And as an example, I'm in the finance department, which is right over here, and I cannot add another employee if I needed to. Um, we have one conference room in the whole thing. We hope that that's something that we can partner in different ways. Like the police department, if you haven't been over there, they have definitely outgrown their building and simply. And so we took it as a time to maybe sell this building or or give it a different public use and then combine some other needs that we have and put it all in one building, but we're outgrowing the buildings that we have.

So back when this was remodeled, my husband was actually a superintendent for the company that built and remodeled this building. Um, so I know a little bit behind the scenes stuff. Um, one of those being that the person that was in charge of overseeing everything left the city and then a lot of stuff went down in that time. Um, but being able to be behind the scenes, I personally felt like a lot of the space was not used properly or anything like that. Um, and having lived here my whole life, I know that one thing that happens all the time in Spring Hill is we move into a building, renovate it, and then within seemingly a few years, we've got to move on because we've outgrown it. So, what will prevent that from happening in the future? Why can't we add on to this building? Why can't we not build a brand new complex?

We have looked at different options and we have done a um a study. has a special name where it's a space study. So they look at in the future in five, 10 years, 30 years, how many finance employees will there be? What do they do? What are their functions? What does the court look like? What does the PD look like? Where do we park? What do we do with prisoners? What do we do with the dog? you know, and they did a study and based on our needs over the next decades, few years, not few, it's decades, um, looked at the space requirements and then designed a building to meet those requirements. Designed a shell to meet those requirements. We're far far away from designing a building. And then we did consider things like I'm like, I don't know, we got a gym down here. Let's put the police department in there. And hey, they used to live over here. let's put them in the bunker and things like that, but we think the opportunities for this building for the community would be better if we were not in it.

And so, let's look at what another plan would be. And we're when the time comes, there'll be a lot of public input to how we do that and where it goes and all those kind of things. We've just done very preliminary studies of how big how much space do we need and what would that space cost if we and that's where we are. Okay. I know. I just I've seen the way it's trended in the past and so I'm very leerary of anything like that because it just on the outside it feels like just a gross waste of taxpayer dollars. We'd like it to be continue to be used for the taxpayers. Did that make sense?

It does. Yeah, it does. I will add in addition to those space the space needs there's also just the functionality of the space and you know this building was designed and built as a school in the 1950s and I I'm certain it was a great design concept for a school in the 1950s trying to make that fit a city municipal complex facility FAC in 2025 is kind of the stereotypical round peg square hole um kind of thing. And uh

a new facility would allow us to make it more you know purposebuilt designed uh oriented as well so that we're not kind of chasing that well we we tried to make this work you know with something else and say

what is it really supposed to be what do we need it to be and that start from that spot. Yeah, I just know this project went grossly over budget as well after all of the renovations and changes after that one um exity employee left. And so it's I feel I feel again trending from the past. I feel like the citizens have been burned many times with things like that. And so it's there's a lot of hesitation on my part about things like that. Understood. It's in the planning stages. That's exactly right. We're a long ways.

Um, the other Oh, sorry. The other question I have is are these are just like proposed ideas of Sorry, I'm within six months on planning. It's all good. I'm here. Um, this is all just proposed ideas like are any of these set in stone already or how does how

some of them are. Yes. Um, some of them are projects because we're looking at 26 and beyond. Some of them are projects that are starting in 2025. I'll give you an example. We're doing the northeast uh extension of the san of the sewer and that is bonded and planned and engineers involved in that. So it is going forward some of the work will be done in 25 and completed in 26. Others are where we say and I'll give you an example Hail Street and Nickel Street. We're going have to do something about those two streets. Um we think it's going to cost quite a bit. We think it needs a complete overhaul. So those are less concrete. We know it's going to happen, so we want to get it in a five-year plan, but they're less concrete. The near years should be a whole lot more concrete than 2030 because we should be making those plans and hiring work done and things like that. Now,

sure. Yeah. So, this is Sorry, I'm just trying to make sure I wrap my head around it. This is to make sure that we have enough money planned allotted for all of these things just in case they come about or are already coming about or whatever the case may be. Okay. Okay. Thank you. And also I I look at it too as a tool where this the citizens can look at it and say well I want them to work on my street. I live on Nickel Street. What are they doing about Nickel Street? We can say we have it in our plan. It's in you know very early stages. We we are showing the citizens we are making a plan. I love that. Is that right? Perfect. Perfect. Thank you.

And it's also in a way like sidewalks. We put money in for sidewalks every year and we want to make because we want to make sure that gets done. Not just a Yeah. Yeah. We'll get it done, but uh yeah, we're going to spend the money on the sidewalks. We want to spend it on curb and gutter. How much are we spending on streets? Things like that. Perfect. Thank you. Is there a way to like mark which ones are set in stone? Maybe fold or just a check mark next to it or uh Sure. you already have that seeing it. No, I don't think we do have it in there like that, but we can like an aster or something or you know like Kendra so she knows what we all do but right be helper for for newer ones.

It may also be a good sort instead of trying to put 900 items on one list to say okay here's the concrete list and the future list kind of a thing so you can at a glance without making it super complicated. No, exactly. just a check mark or something so you know that this one hey this is happening it's not I mean unfunded the other thing to understand is it's a planning document right that's why living the nearest off year is more concrete than the one that's three years over because priorities will change and somebody will say well this is more important than that that we were going to do in 27 so that moves up or I'll give you an example back.

We had a project we planned to do I think on woodland and cars came in and said we're going to do a project on woodland. We said well we'll just take our project out and put the cars project in its place. Things like that. I think it's also important that it is a living document and it is this does not authorize anybody to go spend money. The council will do the actual authorization and choice of spending money that way. um whether they bond it or spend cash or whatever they do with it. In the end, a council makes a decision on every project. Cool. Or says no. Yeah. Perfect. So, you had said that we're in the process of rightaway acquisition, I believe, on 199th Street between Ridge View and I don't remember,

Rener. And Rener. Yeah. Um and you said there's a gas line being relocated. Mhm. Are they paying for that or are we paying for that? Is the city of Is Spring Hill paying for that or is the gas company pay? We pay for that to move their line because it's because we need it moved. They don't. Okay. So, I work in utilities and lot of often times. So, is it in the rightway or is it in utilities? I believe it goes under the road if I'm not mistaken. I might be wrong about that. Yeah, it's it's in a it's in the right of way um in in the current street right ofway, but a lot of it is uh issues with well twofold. One, there's some conflicts with the storm sewer that needs to go in.

There always are conflicts with the storm sewer. Yeah.

And and right now there is it's it's just ditches. So, um that's part of it. And the and the other part is neither the gas company nor the city really wants that gas man underneath the main lanes of the road. So uh but the you know the road project is going to take the bulk of the rideway. So what we are acquiring on on Atmas's behalf a a gas easement outside of the ride ofway uh to to relocate that. But generally speaking, because it's located, if it's within, you know, right ofway or or easement and it's where it's supposed to be and and our project, you know, we need it to move uh to facilitate our project, then that cost, you know, usually falls falls to us.

The other thing, don't forget this is a cars project, so about 50% of it will come from Johnson County as well. So I know that KOT is looking at going to joint trench for their projects and then renting out the facilities that they are placing. Has the city looked at doing that? I dumb question. I figure the city has has looked at that on a on a return on investment. What how many years does that take? Typically it boy there is not a good formula for that because so much of it depends on you know h how many other entities are interested in going into

you know are are interested in going in that and that's that's really been one of the the challenges that we've had as we've looked into that uh a lot especially for telecommunications. Um there's a spaghetti network of telecommunications lines uh in the ride ofway and we've looked at trying to streamline that but to get those companies to all agree uh to to cooperate and not take the lead. You know they are used to taking the lead on their project five times over. So asking all of them to take a a back seat so to speak and and say come into this one because it makes sense. It's an uphill battle.

So is the is it possible for the city to on a new roadway require them to go under into a joint agreement? I'm not requires throwing me in because if it's a be well so one way that it could happen is you don't allow any other rightaway except for what you're given for them to if there's no rightway for them to place into and you're and you've got the only access to it then they're literally forced into the into that just give them a pipe. Yeah. I think if you don't give them a pipe you rent a pipe to Yeah. You run out of pipe.

Yeah. And I think that I think that renting I think the you know if we were if we were giving it to him and I'm Spencer could tell me if I'm speaking out of turn here, but I think if we were if we were giving it to them, it might be a little easier to say it, you know, you have to go in here and and as long as it's available, we we won't let you locate, you know, anywhere else. If we start charging for that, who's to say they couldn't, you know, if if they can make a a good case that they could install it in a different location, in a different manner at less cost to them and we're forcing, you know, them to spend more and spend it with us. I suspect that would that would not get sticky.

Yeah. Good ideas, though. Well, like we'll see where it goes. I work in I work in this industry and I see where things are going and that is where communities are going to is they're they're not acquiring any more rightaway and there's only limited amount. So if you want to place something there's no rightaway for you to place anything new. So you're forced into going to their to their rented pipe. Right. The other thing that we've seen is uh there's no more ride ofway to expand horizontally, you go vertical. Yeah. That uh that's great if there's no rock. Yeah.

Yeah. I mean, but but that's that's how you that's how you can justify it's less expensive for them to instead of them having to bore it 8 ft deep through through solid rock, they have a trench that or a joint pipe that that they can that they can rent for Yeah.

minimal compared to the the cost of that. And if we're putting it in, we don't have to go as a city, we don't have to go 8 ft deep because we have we can place it wherever we want to when we're designing the road. We we've seen it. Just give you a quick anecdotal that just what the market is doing. There's a new subdivision in the city and a company came in wanting to proactively roads were in but not a single house had been built, very little infrastructure uh in place. and a and a company came in wanting to install conduit to lease or resell to telecommunication companies and they went out to all of the telecommunications companies that provide service in Spring Hill and said here's what we'd like to do you know we'll put it in all at once I don't know the you know the details you know financially but that idea of colllocating in in one one trench one you group of conduits I loved the idea I was excited about it. Said great, that would be wonderful. They had one taker out of the five telecommunications companies that are that are in the city. And I I don't I'm not sure the ink had dried on my signature for that ride ofway uh permit. And one of the companies that said no, we don't want to colllocate came in with an application to to run a second bore rig and and put cond I I have to think that was more expensive. It was absolutely more timeconuming, but that was that was the route that they chose to go. Now, we didn't we didn't force it. It was voluntary. But for one one reason or another, that's what the market is is dictating. even when the opportunity presents itself, they're not availing themselves.

Actually, before you guys came to Spring Hill and before all these companies came to Spring Hill, one of the things that we were pushing that there would be a single conduit that maybe the city would put in and then you'd get the providers and nobody bit then either. And this is seven probably seven years ago.

I I talked with a local developer encouraging um is the electric lines, the gas lines, the water lines, those are planned with the development. The telecommunication is not. And I was talking with with a developer like why don't you get out in front of that and and plan for that telecommunications infrastructure just like you plan for and install all of the other infrastructure uh for for a subdivision. And it was very honest and and it was telling. He said, "All of those other the ones that they're already doing, all of those utilities that they do currently are utilities that the developer has to pay for the installation of those. the telecommunications they do not you know whether it's Comcast or Clearwave or or any of those that come in the company bears the cost of that installation and and so the developer is not going to spend their money to put in infrastructure that they can get for free and but then you lose all control.

We'll have to talk some Are there other questions? My knees have given out, so I took a seat. Sorry. Um, any other questions or discussion you'd like to have on the CIP? Is there anything missing? Something you really thought would be on there that's not? Well, there's a lot 91 pages later. There's a lot of things on there, but I I think what I enjoy enjoy if that's the correct word is the way you lay it out because it's much clearer to relate it to the what's in the comprehensive plan and say, "Yeah, that that works. It's it's in this area." So, I appreciate that feedback.

I was just going to resemble that remark that Dulo said, especially the definitions. You have the financial sources Yeah. Uh the city funds um it goes back and reminds us that 50% of the cars is paid by the county, 50% by the city. And also the matrix you put together too and conjunction with this is very very good good. I think it's some of the best stuff we've seen. So

thank you. Thank I'll give that credit to Natalie. I I think it's really important that you have a one-stop shop for capital improvement. We used to give you a spreadsheet with these and you wouldn't know what we meant by 199th Ridge for you to runner and this gives us a chance to give you a lot more more information instead of just data and I think a great she's done a beautiful job with it. Yes. Thank you. This has come a long way since we Yeah, it sure has. It sure has. And it gets easier every year. I I don't do the work so it gets easier. I like the pictures. Yeah, we do. shows, you know, like where the, you know, what it looks like now. Yep. And a map and a

all those kind of things. Um when you're ready, there is a motion. Um if you're ready to vote one way or the other on um recommending to the council that this comprehensive plan is compliant with the I'm sorry that this capital plan is compliant with the comprehensive plan would be the motion um for you to consider. There are not any other questions we can entertain a motion. I'm sorry really quick. How do we know if it compares to the comprehensive plan? We have a current license. We just don't have How old is it? 2007. Oh, just a couple months then. Yeah. Okay. All right. Well, then

although you all working on a comprehensive plan that I look forward to having and changing this, it's a great question. Yeah. Thank you. Um it's hard to say in total confidence that right you know it adheres to the comprehensive plan but in our experience over the years I think it does but it I mean it's a great question and the way Rhonda has laid it out with those with the objectives major topics yeah relate to the objectives in the in the comprehensive plan granted right it's very old right I look forward you're changing it all next year when we have a new comprehensive plan.

Well, and then that was going to be my second question is what happens if the comp plan changes and then is all of this moot or does it continue on or how does that work? But okay, in the cycle, it'll all just recycle. We come every year and do a new one and when you adopt a new comprehensive plan, the next time you see a capital plan, it will be in compliance with your new plan. Just bueno. Thank you. Okay. That goes. Then I move to recommend the 2026 to 2030 capital improvement plan to the Spring Hill City Council as compliant with the comp plan. Second.

We have a motion and a second. All those in favor? Let's go to the left. I I I I I. All those opposed? None. Any abstensions? None. passes 6 Z. Thank you so much. I appreciate your support. Thank you guys. Thank you. Thank you vote. Thank you for all your hard work. You're welcome. Thank you all three of you. Yes. Thank you.

Okay. Discussion item. Um yeah, so I have on here last month we talked about starting up the comp plan discussion again. So, we had talked about September 4th, and I just wanted to make sure that date and time still worked for most everyone. That was at 6, right? Yeah, September 4th. Yeah, it'll be before right before the regular meeting Thursday. Okay. Oh, that's Thursday. Yeah, that's the one. Sorry, I'm trying I'm still in a fog here. when uh Labor Day when 6 o'clock you said. Yeah. Is that okay with everybody? Does that work? Yeah.

Okay. Uh could you ask Josh if he would bring some of his renderings? I will. Yeah. Well, and maybe it should be subject to if Josh can make it, right? He's he's the main guy. Um and then for the July uh 10th um there were no agenda items um on the city council meeting and July 24th city council meeting. They did approve the zoning amendment um that you all recommended for the height in the industrial districts.

They did change the setback though. Um they did they went back to they went back to what it originally was 20. It was originally 20. Yeah. Okay. And that's all I have. Any other questions, comments? I have a question. Are there such a thing as term limits on like city planning and things like that and other commissions and boards? No. Not for Spring Hill, but in Lawrence, they have just a three-year term. Did you know that? For city planning commission members. So, it depends on the city. So, after three years, they have to step down. Yep. Wow.

Continually turning over. Interesting. And they meet twice a month. So, the once once a month they meet just to talk about process because everybody's new. Everybody's rotating. Yeah, that's a little excessive. I just wanted to tell you. Yeah. I I don't know. Differences and differences. Okay. Yeah. Not here though. Spring Hill is not here. Is there a way to get term limits on things? Do you want term limits on I think there should be. I don't agree. I don't think No, because you don't have the ones that like Cindy and Steve and Troy that can go back 20 years ago. Good idea.

Yeah. would be okay. I just know that several times prior I've applied for planning, but I never even got a chance to interview or anything because oh well, they're just going to keep their spot. And it's like, well, how do you know that someone better potentially isn't out there if you don't even give them an opportunity? And so I was thinking not that like you can only serve for your two terms and then you're done completely, but maybe like take a term off and then come back and apply or something, but then it gives it does give opportunity for other people out there to get on and to make a difference or and if they're not then bye. You know, I don't know. I think it's

Well, but see, we're we're appointed by the mayor. I was going to say and just because I'm on doesn't mean he's going to reappoint me, right? So he because he posts the opening and if there's other people that apply he may say well you know Rudolph has been there too long it's nominated by the mayor approved by the governor not governor and we have talked about if people aren't making or their attendance is not appropriate then we've had discuss we've had many discussions of and that was an issue I had run into too with when I applied and everything else and So,

it all needs to run through city council. You'd have to change city code to create that. So, you all don't set that for yourself. Yeah, we changed the height requirement for industrials. Let's change this. You're sitting there on your own, girl. Sorry. I Sorry. I know I wasn't here for the July meeting. I do feel like that was kind of um rushed, the change of code. I I would just like to put it on record. I would have voted no. So, just want to put that out there. But also, yeah, I think a lot of codes need changed and updated and everything else in this town because it's a little outdated. A little outdated.

In addition to what you're saying right there, um I was approached by somebody that is a builder out of town and he was actually complaining about our uh building codes being so out of date that he does have construction workers from or I guess project leaders from up north. And you know, we were told a couple times when I asked about when we were going to update them that when they come in from the north that they go with the building codes, the current building codes, and that just because ours are out of date. Uh he said that is not the case, and he's been very frustrated by it. So, I just wanted to pass that along to you all. Um, I think that there was a couple of the places that he said that they had inspectors come in and they were not passing with our inspectors and he was like, "Well, they're saying that it's up to date to our code, Spring Hill code, and so they didn't have to go above and beyond." So, I did just want to pass that along to you guys. And also in addition to that, this is my last meeting. I miss you all. Um, we purchased a home in Johnson County, so I'll no longer be able to be eligible to be the Miami County rep. So, this has been fun. I wish that we could have uh gotten the comprehension plan done while I was here, but I have faith that you guys will all keep going with the work sessions and get it done and look forward to seeing it. So,

that's all I think I have. Well, for your service. Hate to see you go. She's good, too. I mean, she kept us. I think I'll refine and let Cat apply for my position. I'll come up in citizen participation. How's that sound? I'll bring my binders. Yeah, it's where you started. Binders. I mean, I my binders will always be available. We'll allow you to speak at the work. Okay, that's fair. That's fair. I'll do it. We're going to time you on your three minutes. Well, she gets six since she's No, everyone gets the same. Still want to go for 20. Everyone gets the same. That's over That's over to the chair. I I appreciate the opportunity and it's been fun and uh it's been great working with you all. So,

thank you. Thank you. Yeah. Behind you. Yeah. I just like to add one thing. So, talking about parts of code that you all would like to see changed. Certainly, as we go through these meetings once a month and if you keep seeing the same issues pop up where developers are asking for deviations or variances or you keep seeing things that don't make sense, bring them up, take a note, shoot an email to Amy as we start seeing trends. That's a good reminder like, oh, hey, maybe it's time to change this. Maybe it's time to go create an M2. But those are the things that you know sometimes staff absolutely

is working very hard to get you guys to pack it and review things and that 30,000 foot level especially without a director at the moment is it's might get you know forest and trees lost a little bit there. So don't be afraid to say hey I I keep seeing this issue pop up let's talk about changing it Amy can we have a discussion item and talk about it and you guys come to a decision and then we can I can work with Amy and mock up a code change and you guys can vote on it and send it to council. So, I will say that we are going through our code, the current chapter 17, um, and just trying to I have a big folder of things that the staff thinks needs changed. It's just, you know, having the time to to get it. Yeah.

You make it sound all simple. There you go. We're going to do it. And it and it's difficult for us until somebody like comes up to cat, a builder, and says, "Hey, your code's outdated. This is what I'm seeing different." It's almost like we need So, one of my friends is a realtor and she said that a lot of builders love to come build in Spring Hill because it's cheaper because they don't have to be up to some of the codes up north. And so, that's why a lot of developers want to build down here, which is kind of good for us, but not if everything's not up to code.

We are working on code update still. Well, I mean, I think Amy and Pat talked to us several times about the fact that you you two are interested in in in making some changes on some of the codes because No, they didn't they don't relate to what Right. Mhm.

I mean, is there a plan to get the building and the not the building, the um like the electrical code to be as I know Pat was saying that the books were so expensive and um yeah, I mean, we're working on updating it all. Um Will, the building inspector has been attending some of the meetings um for the home builders association. So, you know, working in con in conjunction with some of the other surrounding cities that are updating um just trying to they're all coming together and meeting. So, we are trying to get it to where um we can get it updated, bring it to you. Awesome. Yep. Yep.

Yeah. I mean again if you have a cons specific concerns I would bring them up at one of our work sessions because then we we know what we need to look at and um it's probably already in Amy's list anyway. Are the work sessions open to the public? I was going to ask this too. Are they um live streamed as well? No. No. Yep. Work sessions are are an open meeting. So Okay. Yeah. Anytime that many of you are together talking about the business of the planning commission. Gotcha. Okay. Anything else? I don't think we've ever had anybody come to any

I don't know why not. Sounds exhilarating. I've been kind of surprised, but you know, didn't Bill Peterman he did. Yeah, he came once. We scare him off. That's so funny. Anyhow, miss that one, right? I hear a motion to adjourn. Move. Second. Second. All in favor? Who was a second? I one of whoever [Applause]