Town Council - Regular Meeting

Heat. Heat. Heat. Heat. I'm happy. Good evening and welcome to our town council February workshop to set our agenda for our March meeting. Before we move into our items for discussion. Um Mark, if you'll do prayer and Jimmy Stit, if you'll do the pledge, if you'll all stand with us, please.

Bow, please. Uh God in heaven, we just uh come to you this evening. Father, we just uh we ask for your blessings upon our town. We ask you for your blessings upon the citizens of our town and all those who take care of it. All the employees of our town, those who go out and do all the first responder work. Lord, thank you for Smyrna and thank you for blessing us with such a beautiful place to live. Go with us now as we process and discern through the decisions we make as leaders for the town. Father, give us wisdom and uh guide us with your hand. Uh we ask all these things in your name. Amen.

Amen. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you both. Okay, we will start into our agenda. Items 1 through nine are proposed consent agenda items. And our first is approval of the terms of an authorization for the mayor to execute an agreement with Pyro Techchnico for the town's annual Independence Day celebration firework display.

Good evening, Mayor and Council. This is uh for approval of a contract for the annual fireworks display. The contract is for 3 years with two additional one-year options if both parties agree. Uh the uh the staff submitted and requested bids for uh 20inut display with a similar show to what we've had over the past five years. And with this year being the special 250th, we wanted to put in some options for add-ons that that we could add uh this year or any other year. but we weren't tied to them for the full length of the contract. We received uh two bids and they were uh independently evaluated by three separate personnel and when the uh totals were tabulated. Pyro Techchnico came back with the highest score. Uh their bid exceeded the minimum shots requested for each shell size and a couple of the uh options that we had requested. They already included a few of those in their base show and then we still have the option to add additional ones. Um, conversations uh from one of the previous show designers suggested that we add some of the low-level displays. Uh, those are included in their base bid. Uh, but as an option, we can add additional ones if we want to have an even uh bigger effect for this year, but we're not tied to those every year thereafter. Uh once if this contract is approved, we can then meet with Pyro Technico. We can set up kind of the show we want. Uh kind of distribute the shots throughout the show. Uh select kind of a patriotic theme for this year uh and any other years. Uh this show will be um choreographed to to music. Uh the plan

right now is to at least broadcast it through the speakers from the main stage. Um, we are evaluating other options if there's ways to to broadcast it out further, but uh, similar to how we do with a Top Gun run, it will just be kind of broadcast from from that area at first. And that should reach we we estimate four to 5,000 people just in that area right there with the speaker range. Uh, the total price uh, for this contract, bring it up here. Uh the the total cost uh for this year is $43,000 uh for the uh first year and for the second year and then they have an increase the third year at $45,000. Uh the previous contract um was $42,000. So it it is very similar uh to what we've done for the past 5 years. uh some of the uh additional add-ons. Um we we put in a drone light show as an option. Uh it is a considerable expense and that that is uh between both biders that was kind of a consistent price. Uh and it is it is rather expensive depending on if you want to do 200 to 500 drones 5 to 10 minutes. Uh it gets very pricey. Uh we do have uh an option to add additional shells if we want to have an even bigger show than than the base show. Uh they kind of gave a range of roughly what they charge per minute. Um we would could kind of evaluate that as we go if we want to add additional, but this is a 20-minute display. Uh the base show will be at least equal to, if not larger than than we've had the past several years, uh with that option to add on for additional uh displays. Cameron, I'm sorry I didn't get you call back. I know that I had texted you over the weekend when I was looking over the thing and just did not make time to get

back to you. But my question was going to be and Mike Moss and Amber, you may have to help me. One of the things that we did different um than what we do for Fourth of July for the Cous was we had a lot of the lower ones which I'm assuming are that the lower level displays that they're talking about.

Yes, ma'am. Uh the we we talked to the the previous vendor and that's what they they that's how they classified them as a lower level display. Uh they're they're kind of a cake style. They're usually anywhere from one inch to two inches and in the pyrochnic jargon. Uh kind of an inch per shell is about how how many hundred feet it goes. So these would cover the one to 200 feet. So, there are quite a few of those already in the show, but if we wanted to even make it larger, we we could add additional ones from those.

That was one of the things that I think we felt like really made the cous fireworks so different was that you had the ones up top, but you also had the ones that were kind of the lower level. So, it was almost two levels of them. So, um I would love to do the drones. We even considered doing the drones during the cous one, but we just couldn't afford it at 30 to 50,000 additional dollars. Yeah, it's nuts. Um, but do you feel like there's enough since it is a special event with the 250th celebration, do you feel like there's enough of the lower level or did you think that did they make a recommendation?

Uh, they did not. Our our initial bid was for uh 10 cakes at three separate locations each. So it it would be about uh about 30 30 cakes. They they included uh just in this uh they've got about a little over about 110 of those already included. Uh so it will give some of that effect. It just depends on kind of how big we wanted to go with it and how much we wanted. Uh and we can stage those to to have it more consistent throughout uh in different scenes. It just really we wanted to have the flexibility to to craft a unique show for one year but still not be tied into it for every year.

Okay. And and that is something that we can we can evaluate and and the cost uh to add all of the the add-ons for the the low level. I think it was $6,000 to to add even the extra ones. Uh so it it says 2,000 per per position. So did they say six did they say three more would be the most they would do or did they say that? That's kind of from talking with with them and the uh previous contractor. Three was kind of what they would recommend just to kind of give a wider effect.

Um we still want to keep the the shot area somewhat contained and not spread it out too far. uh then you'll start having, you know, you'll have the main body and then you'll start have lower levels that are just kind of don't really uh fit into the the background scene. They look at it as more of a layering effect. So, uh we've got 3 to 8 in shells through the rest of it. So, you're looking at 3 to 800 ft and this will kind of just fill in that lower level. If we have too many spread out on the lower level, you'll kind of have the one to 200 feet, but really nothing up above it.

Okay. So, if we decided to give you all the flexibility of 50,000, you all could get with them and decide whether it's cakes or whatever needed to be done. Would that give y'all enough flexibility? Yes, I think that will give us flexibility um you know for for for this one specific show and then we can evaluate next year kind of where where we set uh if we want to if it was amazing and we want to continue it or we still just want to pull back the uh the additional option and just do the the main show, but the main one will still have some of the lowle ones in future years.

So I I need a little bit more explanation. So the 50,000 that she's explaining, what what exactly does that mean? I wasn't involved in any of the fireworks from the last time. So I don't know what 50,000 means when you say cakes. Uh the uh the the main show in previous years has been everywhere from the 3-in up to the 8 in shows. And uh we after seeing the one for the uh the cous run, they had some of the the lower level and they kind of they call those cake

uh style fireworks and they'll go from the one to 200 foot range because they're they're much smaller shells, but they just fill in that lower level. Uh so we we put in an option to add additional ones of those for this year to kind of fill in that lower level. uh w without asking they included some of those already in their show but then they still added extras as an option if we want to have even more uh for of a larger show. So we're talking about extras and they will that will be the add-on the addition that will be the extra 6,000 with the uh with the 43,000 that will cover the base show with some included then the additional 6,000 will be even more of the lower level.

Okay. And the 6,000 is what they've recommended. That's what you had said and they're going to have them in three different locations. Yes, ma'am. That that's that's what we had requested was just a minimum of 10. And that that's what they did is if we want to do 10 uh if we want to do it in two locations, you know, it would be 2,000 for each locations. Uh we we requested three. So that would be um 6,000. If if we want to do less than that, it would just be 2,000 per location. Okay. So we're looking at like 49,000 now for Yes, ma'am. Okay. And is that what we budgeted for all of that or no? Well, I don't know.

We will. And I think what doesn't the gas department uh pay for this anyway? So, um we'll work with Mike on how we how we fund it. Okay. And by comparison, previous years it was 42,000 that we had spent. So, the base show is is very comparable. Uh and uh if we go forward, it it's depending on if both parties if they will kind of tell us kind of how the price is on fireworks uh when we get to year four and if they agree they can do it for this price and we like we can continue that. Uh but uh this is just the base the base contract just for the three years and we do have a locked in price for those three years. Okay.

Yeah. I guess technically since it's in July, it comes out of next year's budget, but we prepay a deposit which I think one year last time it was around 20,000. I think in here it's 215. So technically 215 is already would already be prepaid before in this budget. The other half come out next budget, but you got to pay next year's deposit, right? So still ends up being 43 44 every year. It's just the way it falls on the calendar. Yeah. Got a question. So we're locking in for a three-year uh contract. Yes, sir. Okay. And the third year it goes up whatever it goes to 45 the third year

and um um that's the base. Um the other thing their Tennessee license expired in April of 25. So if they could submit a current Tennessee license in their contract. Yeah. Yeah. And I I I'm only saying this drone because you just weren't here, but during COVID when we had this similar situation where we had prepaid for a show, we end up cancing because of COVID, whatever. They allowed us to roll that forward. So, even though we had a contract, we didn't it didn't c we didn't lose the money. We didn't lose anything. They were very uh I guess good to work with

good to work with and respectful about how the situation was. So, I wouldn't expect anything different with this. Um if um something changed obviously I would expect them to do the same thing and roll things forward some reason. Not a different company. Uh in previous years it was uh Pyro Shows is the one that did it and they were the other bidder on this one and they they were uh they fell a little bit below the the score for everything else. Have we used these guys before? This is the same company that did the cous run. So we we did use them this year. I I noticed they put in references. of area shows

and in communication with uh Jimmy and Marty and and Mike from parks, they they said they were they were great to work with for for the uh fireworks show for that event. And the cool thing is they'll send like a video prior to to show you what the show is actually going to look like set to music that you can see before the show is actually done. So, and who who does input on it? uh parks department and you guys.

We we haven't selected who all is going to create a show, but we'll kind of come together as staff and kind of create something uh get get some feedback on kind of what we want the show to be and then give them kind of our our direction on it and let them create a show with some patriotic music. Uh kind of kind of theme it to this year and then we can change the music. Uh, and from their communications, they can pretty much time the shots however we want it. Once they once they set the music, it's just a matter of the engineer putting it in the computer on when the the shots go off to time it with it. I would like if there's any way possible to have the um speakers that are in the rest of the um around the park if those could also have the music. I don't know if that's possible. I know we've talked about that

with um with our stage company and and with Mike if he could do that. So, okay. Okay. Perfect. Thank you, sir. Yes, ma'am. Item two is approval of the terms of an authorization for the mayor to execute an agreement with monitoring and management services relative to the fats, oils, and grease program. Hello, Mike. How are y'all? Wonderful.

Good. So, uh we're wanting to go back with the monitoring and management services again this year for the fog program. Uh what they do is obviously they conduct inspections on all the grease trap for the food service establishments. uh check to make sure the grease traps are installed correctly, monitor up or downstream manholes for grease. Um they certify the waste haulers. Uh they've done a great job for us. They've been with us since 23. There is a slight increase to the contract cost, but it is due to the addition of 10 more food service establishments. So the actual price is the same. It's just an increase in what they'll have to inspect. tip. Yes, ma'am.

Mike, have you seen any, I guess, significant improvements as far as grease at the wastewater treatment plant from, I guess, this independent third party doing the inspections and following up on. We have seen some improvements at the lift stations specifically and at the food service sites

where they have actually found some instances where there's a broken tea or something you know some inconsistency with their grease trap that they have gotten them to fix. So it is a a a big benefit especially when you look to the downstream manhole or two. We're seeing far less grease coming out of these things. So, they've done a great job and it takes the burden off of staff in house at the wastewater plant for doing it. Other questions? Okay. Item three is approval of the terms of an authorization for the mayor to execute an agreement with Barton lawn care for mowing of non-p parks properties within the town.

Um, I'll start with this one. This is kind of me and Tom. So, uh, Barton was the the low bidder again. They're they're currently our vendor. Um as far as utilities, we'll do multiple sites for regulator stations, the gas shop, uh water department will do the water plant, you know, booster station sites and wastewater plant um and also lift stations there. So, we have the same uh dynamic that they're doing this year for us. And Barton does a great job. Great. Tom,

I just didn't know if you had any questions. We did about the uh rightaway sections. We did add uh one to that in particular to be bent out this time. Jefferson Pike uh new section Jefferson Pike from Nissan Drive out 840. They'll be mowing the center medians and then they'll also be mowing a couple of runs outside behind the sidewalk section and then we'll be doing tractor work on the rest. I did have a question about that. So, I was looking at the bids for that section since that's being added. Um, honestly, it just doesn't seem like that should be right. They're $400 to mow all of that grass.

Yeah, I think Barton was 600 to mow that. Yeah, it's 400 for I think it was 400 for like the medians. It says Nissan Drive to Stones River Bridge and medians from Stone River Bridge to 840. Yeah. And then they're going to do it's $400. I wouldn't do it for that. That's why you didn't bid. That's right. Well, four other companies wouldn't do it for that either. So, I guess honestly, I mean, my first thought when I look at some of these numbers comparatively, right, would be like these guys are way low business and how are they going to be able to perform now since we've been using them?

We know they usually do good work. I was going to ask you Dave, is some of the grass issues and Tom, some of the grass issues we had this past year, was that grass we cut? Was that grass they cut? was a combination of both. That was a combination of both. And you know, when it's just rainy and slick, even even just like the little ditches coming down there are so slick they can't even get down there and mow those. And they're holding water in the bottom. You know, when when there's water in the bottom of those, they can't mow those areas. The idea here is that we increase some of the contractual services, especially on these long stretches that would would take us a significant amount of time to complete so we can concentrate more on on on other roads and and other maintenance.

One of the things we've talked about like at Nissan where there was no edging or trimming really around the curbs, which I think we cut that uh it's been cleaned up a lot since the last time we talked about it. looks really good right now, but my concern is for 400 bucks, what level of cutting are we really going to get on those medians? Are they going to be trimming them? Are they going to be keeping the grass off the curbs? Are they just going to run a zero turn literally as fast as they can? Right. So, that's my only concern. I guess time will tell, right? But it does include weed eating, litter pickup, and mowing. Okay. I just want to make sure they do the weed eating. Yes.

I just want to make sure we're keeping them holding them accountable. And I they bid so low that they're probably going to push back because that I don't know how you even get somebody to do that for that. I don't know. And honestly, they've never contacted me and said we need we need more money for this. And there was another bidder that was very close to theirs. I was surprised how close they were. Okconor group was about $300 off.

Yeah, I see that. It just um you know obviously there my question would be they may not know what they're getting into, right? Bartens does know, right? Because they've been doing it. Well, and council, I had a discussion yesterday with Todd and with Dave that um when you drive down Nissan now, it looks great. I mean, the medians look good. The it's off of uh the curb there. It's been weed eated. I mean, for me, that's what the standard is across the the community. And so, um, but if you have a chance, look, if you've not had that chance at right in front of Nissan, it looks really nice.

I noticed it's Sunday. The, um, the season's upon us, too. You know, we're going to start getting into the growing season and Yep. Okay. Okay. We'll put that on the agenda. Item four is approval of the terms of an authorization for the mayor to execute a contract extension with TOT for the Enan Spring sidewalk replacement project. Tom.

Uh, so that is a it's a TAP grant project and we requested to T DOT that we extend that out to December 31st, 2028 after discussion with the consultant. Feel like that would be an appropriate extension of time frame to get through the project. Currently, we are in design phase and I believe they're planning to submit design plans to T do DOT in about the next six months. There is going to be some rightaway acquisition or not necessarily rightaway acquisition I'm sorry some easement acquisition hopefully very minimal just a few tracks that is still going to take maybe about a year's time frame to get through maybe a little bit more but uh so we still have a few more steps before we can get into construction phase on that one.

Is the extension because of something on our end that's delaying it or we just think the project's going to take that long?

Uh we because the project is going to take that long. Part of it is just uh we spend about two and a half to three years in NEPA phase and just the requirements of NEPA are exorbitant. This is a sidewalk replacement and repair. That's it. We're not doing a huge grading project out there. We're not adding new rideway. We're not breaking into new areas, but they still require the same thing for this project as if I built a brand new highway in the middle of Virgin property through a wetland. That is one of the things on the committee through the no um that we had discussion on was the frustration with NEPA and how long it's taken especially on projects like this that shouldn't require the same amount as if you were building a new highway. So it's not just a frustration for us it's a frustration across the state.

Yes. So okay what's what's the u limits of this project Tom from where? So this will be this will go from of course along Enan Springs from Old Nashville Highway to Hazelwood. It also includes a segment that goes up to um uh Hilltop Rosenwald Park and then it also includes Hazelwood Drive down to Todd Lane. Okay. Okay. And I guess my question was there's no utility work involved, right? The extension is just basically the NEPA process. Yes.

Okay. Other questions? Okay. Item five is approval of the terms of an authorization for the mayor to execute a contract amendment with Gresian Smith for roadway and signal design services for the Rock Springs Road at Old Nashville Highway intersection improvements. Tom.

Okay. Uh so Char, before Charles left, he had asked Gres Smith to provide this contract. We I put it in. There's a there's actually a couple contracts. I just received a second one, an updated one as well. I want to kind of go through these a little bit. This first one that you see in there is for this extension is $81,200 onto the existing contract to bring it to a little over $1 million total for design. Now, this would be design along Rock Springs Road from Needam Drive to Austin Lee. It would also include the phase one survey work that goes to Cedar Grove Road. So this would include uh but just need them to Austin Lee. It would be taking plans for that phase one area to uh rightway acquisition phase to get to that level of it. This is not a T dot funded project. I use the word phase, sorry, but it takes it to rightway acquisition. It also includes costs to do design from Austin Lee to Cedar Grove Road, but not to go into right away, not to get to that level of construction plans. Now, I had reached out to them. I just recently got a revised contract because what we're looking at doing is limiting that to just doing work, just doing design plan work to get to rideway for the segment of Rock Springs Road from Needm Drive to Austin Lee only and end it at that phase. Uh those numbers that would be an additional $434,700 for a total contract amount of $571,50. And like I said, that would get us to rightway. And what that does is that kind of gives gets us to a point where we know how much rightaway we have to acquire from which tracks and then what easements as well need to be acquired.

Uh we tal I talked to Diane Regginsburg at Gresham Smith several times. Do we need to go ahead and go to full construction plans? Because I know that was one of the questions. Just go ahead and bring it up to full construction plans or not. She recommended not doing that because if we did bring it all the way to full construction plans now and we went to rightaway acquisition, there would be some changes on the plans most likely as you would have negotiations with property owners on maybe moving a driveway or doing some a little bit different design. So things may shift a little bit when you get into rideaway negotiation. Also, the amount of time it might take to get through rideway negotiation details may change. T dot details may change. So plans would have to be updated. So there would be updates to construction plans. We went to full construction plans. Now if we just go to rightway and we acquire the rightaway during the negotiation, we would know where um we will need to make adjustments to the construction plans and then at that point we will move forward with u another with an addendum from Gresham Smith to complete the plans. Now going to rideaway phase gets you to about 80 to 90% construction plans. So very little bit is going to change. Maybe there'll be some changes to it, but then it'll be very close to completing those those plans at full construction. That could be done toward the end of rideaway acquisition once everything is signed while we're still waiting on paying people out and while we're still waiting on getting um rideaways recorded at the county. They can be finishing up those construction plans. And so it really wouldn't we would limit the amount of time that it might add to the project before we could go out to bid.

I know we had quite a bit of discussion about this before. I guess this question about the process. So we get these engineering diagrams. We take these. How do we determine the rightway that we need? I thought we needed the construction plans to determine the rightway. We do to a certain level. So they get to a certain level of design which is they call it rideway plans but it's a certain level of design about 80 to 90% complete. So we know where the elevation of the road is how much back slope that we're going to have to tie into grade either tying up to grade or down to grade and that's going to determine our fill line and then that will determine how much easement we need to get if we need to get slope easement construction easement outside the rightway

and they come back and add that last 20% or so to the plan. So this will get us to the point where we can start the rightway conversation. Yes, absolutely. Okay. To need them to need it's all still need to need them, right? Yes. Yeah. It's basically that just the inter intersection not really. This is even though it's affecting a large portion portion or half mile of Rock Springs Road. It's really this is the interstate intersection project, not the Rock Springs Road project. Yes. And it will be it would be five lanes to Austin Lee. Okay.

So, we're in looking at um what the design is intended the level of service it's supposed to take us to. This will put us at a C C or D. It says how do we get to A or B?

So, you can't we can't get to A or B. What that does what that requires to do is add a lot more lanes to it and it almost becomes like an overbuilt. It's not necessarily, you can't necessarily look at it as like if you're in school and you made a C or D and your mom's still mad at you and you wish you made an A or B. If we go to if we it's kind of an ideal spot to shoot for an A or a D and that is that's a level of service based on peak AM and PM times. So during off peak times, it's probably going to be operating in A or B, okay? but it's just going to be operating at a C or D during those peak events. And it's not something where in five years from now we're going to have to widen it or anything like that. It would be it would maybe either never have to be touched again or it would be extremely far into the future before we would see it going from a C down to a low D to an E and then an F. So for a cost

average and and where it can be managed and driven on without a lot of congestion. Yes. Okay. Okay. And I assume that the uh that t takes into account the interchange improvements at Old Nashville Highway when you're rating this road, right? If you did it right now, this road's traffic level is probably a whole lot higher, right? Because we got construction going on right there. But if you did it after that intersection is corrected, that's probably going to take traffic off of this road because now it's going to be so much easier to get through Old Nashville Highway and Sam Ridley. True. So I'm assuming it's taking those kind of changes, the immediate vicinity changes into consideration or is it not?

Is it does it take current day situation or does it take that CD evaluation? Well, the I'm sorry. The the F condition takes into account the condition before we did we started the improvements at San Natural Highway. The CD I don't know if that takes into account completion of that project. I'd have to find that out, let you know. So, okay. Yeah. Just curious because I it does I don't think it matters either way, but if that CD is doesn't include that, then it's actually going to be much better than that probably.

Yeah. Um, and then the next piece is from Austin Lee to the county line, which is technically the Rock Springs Road project. Um, where I know we've had some conversations about design or at least a study. I don't know where that project is. Anybody? So, we looked at what the design would cost just to even get to functional all the way to what was what road is that to you mean to Cooks Lane or No, further. No, not not all the way to Cooks Lane. Certainly not. Um but closer to the hospital. Oh, Stone Crest. Stone Crest. Yeah, the one the road right before that I think it is. Um Oh, Cedar Grove Road. Cedar Grove. Thank you. Yeah.

So, the design costs alone I think were about $800,000. Yeah. The one that you're looking at in your packet is $800,000. That's the one to do design but not to rideway on that phase 2 section from Austin Lee to Cedar Grove Road. Mhm. There would still be additional costs to take that to those to right away if we want to do that. Yeah. So, let me clarify my question. I'm not saying that for any kind of inclusion in this project, right? I'm considering this is separate Rock Springs Road widening project. We've talked about for probably a year now or two about needing to do a traffic study all the way to county line and recommendations. Yep.

You know, we have some stuff coming in right there um by Gwen Farms and the new subdivision is going to put in turning turning lanes and some so there's some stuff already happening. I'm just curious what's the next phase or step that we need to take to initiate that. Not necessarily design. Maybe we still need to go back and do another stud look at the study. I don't know what we need. Right. So, you look at that project and it ranks pretty high in our um mobility plan. You know, it's a top 15 project. Um, and one of the things that me and Tom have been talking about, and and Tom, before I forget, I want you to mention the uh the delineators that we've put on Old Nashville Highway. Uh, since we're on the subject, which which I love, by the way, thought you would.

Yeah.

Um, so we we've been talking about, you know, just the need and when we did that mobility plan, we talked about $250 million worth of project, right? And so looking at the needs of the community, we want to make sure that we are doing what's necessary and keeping up with growth, but not at the same time overdesigning or overbuilding in sections where it the need may be greater in another area. Right? So, we've been talking um I had a conversation with folks from GNRC and I talked to Tom and uh and Todd as well. And what I'd like to do is be able to use uh them if they are available. I haven't not confirmed anything with them, but we certainly have consultants who could do this. Let's look at the projects that we have in our mobility plan. Let's look at the growth projections based off of the development uh that we have coming. And and by that what I mean is let's let's aggregate the traffic studies that we've received from these developers and then let's determine what improvements on what road are necessary so that understanding that we are fiscally constrained and certainly cannot do $250 million worth of roadway projects. um what what would be the most logical path from a fiscal standpoint and from a traffic impact uh standpoint and come back to you all and say, "Hey, this is how we think we can move these projects forward in a in a data-driven way that that makes the most sense to have the greatest bang for our buck." And so that's really what I'd like to do and and that's kind of a precursor probably to budget retreat conversation. Um, but that's that's what we're looking at doing.

Okay. I I think that I think that's a great approach and it's it's that makes perfectly logical sense. Honestly, um, Rock Springs probably has a lot to do with what happens with Enon Springs West and the connector to Mchuan because there's really those are the two roads that feed Williamson County from us. Mhm. And so my thought has always been if that connector, if that regionally connector from Enon Springs to Mchuan is 10 years out, then Rock Springs probably has to be upgraded sooner. Yeah. If Rock Springs, if it's 5 years out, then maybe Rock Springs, the minor improvements we're making here, can suffice and we can get focused on that other one and then this then Rock Springs dies down. Right. Right.

Um so that's a absolute same thing you're saying is right. what makes sense where uh but that's the two for the west side going to Williamson County that's pretty much the two fe roads there's really not anything else out there that goes directly into Williamson County and that's where most that traffic comes from so okay thank you thanks so uh Tom on these levels of service you were talking about are the levels of service for the current traffic counts and if they are they'll only get worse for the increased future traffic counts. I was just wanted to someone, you know, raised a question about uh

that was what I was saying. They they may only get worse if that's what I was saying. They could potentially go down if we improve Sam Ridley and Old Nashville Highway to the point that people aren't running over to Rock Springs Road to avoid Sam Ridley. Then we could p pull traffic back to Sam Ridley and it may not go down, but it may not grow at the same rate as growth because we're giving them an alternative route that's better. Well, I mean, I was talking about this particular intersection here. Okay. Yeah. Yeah. The old Nashville and Rock Springs. Uh, so can you ask a question again as far as like the level levels of service on there?

Are these level of services that they're saying they're at, are they current traffic counts? If they're current traffic counts, those are only going to deteriorate as the traffic increases. So I think was it Steve or Raquel asked the question are we designing enough now to meet those future immediate future needs.

I think that the traffic count data that they're looking at for when that intersection will be improved takes into account future growth. Obviously the existing condition is existing condition based off of ex you know traffic. The other thing that we really have working against us at that intersection is right of way. We are we are very constrained in terms of right of way and how large we can make that intersection. Not suggesting this. I mean the only real alternative to to really make a huge improvement on there would be to do do an overpass which I mean you know uh you can't do that. So yeah I know right. So that's going to take a while to wrap my hands around that.

Yeah. I don't even know how you would design that, but I'm I'm saying just move that traffic right over there without any impedance of of a traffic signal. So, well, I guess what I'm getting at,

let's not throw all this money into it. Then five years from now, we're at the same point. And I think that was a question Raquel was asking. And um uh one other question also in here, they've got a laundry list of additional services uh in one of the contracts. I just want to make sure we're not setting oursel up for future change orders that we've got all our eyes dotted and tees crossed as far as what their responsibilities are because there were there's when I read through that list it almost looks like it should be part of the whole design package some of those items

and they do include signal design redesigning based on improvements there. But I I don't ask you to read through all of them now. Just take a look at them, okay?

And and and you know, make sure that we're not overlooking something that should be in the current design package. And one more thing, I'm kind of confused about, you know, what this project includes, what the next one is going to include, the timelines. Well, all will the timeline be in the executed contract? Like their deliverables are going to be on this date, you know, each phase of the project as they go through. I'm I'm still of the opinion. We could shorten the length, but I'm not going to argue that issue. I'm going to I'm going to rely on you guys. And um you guys are telling me this is the most efficient way is to do functional plans first before we go into rightway acquisition. So I'm going to sit back and watch.

Okay.

Anything else?

They're watching. Uh so I guess earlier this week uh you know due to some uh traffic uh traffic conflict issues with turning movements near this intersection just south of of the intersection. Uh the uh streets department went out and put some traffic delineators up. If you've seen that on the uh west side of the center turn median or center turn area along Old Nashville Highway on the south side of the Rock Springs Road intersection. We put those up just to keep any conflicts. Uh that way people have to take a ride in ride out on some of the businesses that are on the east side of Old Nashville Highway. It keeps people from crisscrossing overs. Some people try to get uh in the left turn lane to go onto Rock Springs Road versus people trying to take a left into businesses on the east side. Install those. And they are uh you can run over them. wouldn't be the smartest idea, but they do fold down and and bounce back up.

Spike strips at the bottom.

No spike strips, but I'm sure somebody's going to pop a tire and blame me, so that's fine. But uh uh so hopefully that'll help control some of the uh conflict points. You know, when you have that many driveways together in a small area, you have a lot of conflict points. And when you have an open median such as that where anybody can turn left anywhere they feel like you have a lot of conflict points which creates an opportunity for much many more accidents. All of our accidents like it was identified on our safe streets for all um planning study is that uh a majority of our accidents are on the major roads or on our state roads, old Nashville highway, anything where you get much greater volume. So controlling access and uh coordinating that a little bit better helps to improve safety in that area.

Questions for um Tom on this? Um did we ever figure out the turn light at um on Jefferson Pike and um Hickory Grove? That's the one Tom we we talked about um on Jefferson Pike Old Hickory Grove left turn signal. It's almost like it got left out.

Yeah. And uh that was Okay. So that one was a design with T Dot. They they put their design in. They completed it. And I did talk to Jonathan. We had the parts to go in there and put that left in. We're getting a quote from SNW to do that work. So we got the parts. We're just getting with them to be able to to do that. Should that not be at T DOT's expense? I mean, was it not part of the project originally? It was not part of the project. They set plans to do certain things and we had asked them, "Can you make some changes?" We asked them for some traffic signal changes at 8:40. They said, "No, that's what's in the contract. That's what you're going to get." It's just nuts that they wouldn't have put a left turn signal there. Yeah.

Yeah. Okay. Um, that's that permissible left on the Hickory. Yes. Road there. There's no there's no light there at all. I mean, it's just a straight on. So, no light. Yeah, it's just a green dot. Yeah. The um I just want to make sure on this last item we discussing that when we do get the contract that we've got deliverables and the timeline dates associated with each one of those milestones. Dave did ask me to add that in and I've been working with the consultant. That's why I don't have the revised contract to you, but before the meeting I will have the revised contract and we'll have the dates that Dave Dave did ask me to have them add those in there as far as deliverable dates. Any other questions?

Thank you, sir. Thank you.

Okay, we'll move on to item six, which is approval of the terms of an authorization for the mayor to execute an amendment to the lease with Rutherford County, Tennessee for property located at 440 Enan Springs Road East. Jeffrey Uh this is an amendment made by the county attorney, Mr. Christensen. Uh as you may be familiar that the uh ambulance service location there in front of the police department, uh that lease was from 2006 and they noticed that someone had had written in uh and crossed out for 2026 as the as the term ending, but within the document it says 30 years would make it 2036. So they're just wanting to clarify that as well as I believe since that time I don't know that it was an error back then but now because 9 911 has assigned those numbers instead of all being 400 East and the ambulance service is 440 East and so it's calling that out and everything else remain we will still have uh two additional 10-year periods if you so choose after 2036.

Questions for Jeff on this one? Jeff, were you our attorney in 2006? I was not. I was still chasing bad guys. I was gonna say, I'm glad you're leaving if you sign if you agree to this document. You're still chasing bad guys. It's kind of funny. It says 30 years and then the same sentence says 2006 to 2026 and nobody figured out that wasn't 30 years. Okay, make item seven is approval of the terms of an authorization for the mayor to execute an agreement with the Tennessee Rehab Center allowing the parks department to use the recreation field area. Mike.

Yeah. Mayor, council, thank you. Uh this is uh the one used to be annual uh for the rehab center field over where the old recreation area was uh at the base. Um so we have asked for a three-year lease on this instead of a one year and that came from uh actually HG's recommendation on smart elementary property. So we took it took this one out for three years. We mow and maintain that six hour sixacre property through um um contractor, but we maintain the infield and some of the facilities over there. Our leagues use that property uh as needed and we lost some of the practice fields around here. I didn't want to let this one go. Um and we work pretty good with the rehab center and they're good with that three-year lease.

Questions for Mike on this? Okay. The government shut down where they shut down that facility over there. didn't have any bearing on us with this, did it? Uh, not really because we don't use that parking lot. They they don't want us in there. So, we park on uh 9th right there and they walk in. Sometimes we'll have some people go in that gate, but it hasn't yet, you know. Thanks. Yes, sir. Okay. Item eight is approval of the terms of an authorization for the mayor to execute an agreement for the Smyrna Outdoor Adventure Center fall exhibit Sonic Sensation.

Yes, ma'am. This is uh obviously an exhibit for the um for the outdoor center. We keep those rotate in either three or six month terms. And you can see with this one, Sonic Sensation, they're all educated uh related or educational related. And uh this will be displayed through September September the 8th through January the 8th. uh explores the world of sound and through various u sensory features and stations where visitors can conduct an orchestra, create a mu movie soundtrack and experience a screen room. So I guess if if you need that uh after playing down there, you got that option. But uh it is a contract with science center. We work with them a lot and we save a little bit of money by the uh demo and installation with our own staff and um we'll pay the shipping on top of the the contract price there.

Questions for Mike on the new exhibit. Okay, we'll add that to the item I mean to the agenda. Item nine is our last proposed consent agenda item and it is consideration approval of the Smyrna Parks and Recreation 5-year master plan. Mike.

Yes, ma'am. Uh, thank you. Uh, first of all, I want to thank you all. Several of U staff and, uh, council was at our public input meeting last week, and I know the ones that couldn't make it have a reason. They're usually um, working or volunteering somewhere else, but I appreciate the input there. And, uh, Kimley Horn, who um, did a lot of the work on this, Ashley Acres, she was on the front lines for us. She is here if you got any uh, questions I can't answer. And we got Jimmy here too as backup. So, um, the one thing you might notice in here, um, is we looked at early this week, we looked at a 10-year option as well. Uh, so I want to apologize some of the language in here says 10 years. It's actually going to be a fiveyear. Uh, if if everybody here is good with that. We explored the the 10-year option because there was there might be an opportunity with TDC that we would not have to update every five years, but we did find that we do. Um, so we're going to follow that five-year plan and I'll clean up the implement implementation schedule in the back to follow our five-year capital budget plan. But, um, if y'all are good with that, we we want to do that. But this, uh, this plan is, uh, updating the 2021 plan keeps us u grant um, approved uh, within the five years of of the 2021. We have to get that done by uh, March 31st. So, we're well on track for that. We had a lot of community engagement through the surveys, actually 776 surveys. We were shooting for a thousand, but I will take that. And I think a lot of that came from the branding and marketing we did with the with the recreate Smyrna um or recreate. So, we had a lot of input about greenways and trails, indoor space, uh festivals. Um, Kimley Horn did a SWAT analysis and we had a lot of, uh, input from stakeholders, staff, um, and our citizens, which was a good thing.

So, u, we're pretty excited about being able to move forward. We know things change within that five years, and we know things change within 10 years, but I would say over the next five years, our our plate is pretty pretty full with just the growth and the things we're doing at Cedarstone Rotary Soccer Park and then some of the other things are repairs and that type of thing. uh which you'll see at budget retreat in our capital budget. So uh I included some slides that Kimley Horn put together um in your packet. So a lot of those were about the surveys and some of the information that come out of there. I did want to make one statement about that in our parks advisory board meeting. Uh it was talked about the greenways and connections. That was one of the major things that was mentioned in this plan. And what we found out is a lot of those surveys came from county residents. Um, so in in town, I know planning and some of the developments we've had have made some good connections. Our greenways have good connection to parks, and we feel like we're as we grow, we're still doing that with some of the things that Tom was talking about tonight. So, I want to make sure you know that, you know, this wasn't all city uh or town uh citizens, but we do pay attention to that as we grow. And you can kind of see on that second page, walking trails and greenways was u was way out there. And I think that was part of the reason. And I know one of the pages in there showed kind of the number of county resident or out of city residents uh that filled out the survey versus the uh the town residents. So if you've got questions um I'd love to take those right now. And um I think you saw in the inventory list where they graded a lot of our facilities u based on uh their visit and going out there and taking pictures and visiting some of our parks and greenways and that type of thing. questions for Mike? Not

a question, but at this point, I think the five-year uh with Tekk requiring that anyway seems to make most sense. Yes, sir. I'd be supportive of it. Well, I appreciate that, Vice Mayor. It was um we're trying to save a little time maybe and money down the road, but I think in the end way things way we're growing that five years a way to go. Things will change pretty quick. Just follow up. I think you hit on an important point point that there was a lot of greenways and what I call a passive parts. Yes, sir. You know, demand in the survey, but I think like you said, half of the respondents were um out of the town residents. Yes, sir.

We give them five years, they'll be in the town. Yeah. So, true. It's uh um the other thing was uh the the use of the sports fields by the sports leagues versus residents. I know there was some discussion and talk about can you elaborate on that a little bit?

Yes sir. Um, without digging into the master plan, every time we do a study on that based on who's playing in our recreation leagues, usually depends on the league, it'll land around 50% or more um town residents and sometimes it's um like soccer is a good example. Um, Leverne really doesn't offer a soccer program. They may have some travel teams and that type of thing. So, North Rutherford County, we kind of handle that, but they may offer something we don't uh at times. But, uh, that being said, that's kind of where we land. Uh, Cedarstone Park's a good example. It's almost like schools when you take it out further, then you're closer to other cities. So, sometimes you get those residents coming to play because it's closer and it pulls in the pack.

Yes, sir. And it's also they want to play with the people they go to school with or something like that. So, there's some economic portions of that that we talk about. Um, I always say, you know, tourism dollars ain't always Monday through I mean, Saturday and Sunday. It happens Monday through Friday. They come to town and spend money. But on the other side of that, we also realize that it's on the tax town of Smyrna taxpayers backs. So, I've asked our athletic athletic group and committee to kind of look at how we continue to prioritize our own residents and maybe have some of the people that don't live in town help pay for that. Or we just prioritize they get an option for a discount or um early signups, right? and we're looking at that and I may look at that a little bit more in some of our other facilities as well.

Yeah, appreciate it. Yes, sir. It's a good question. Yeah. Other questions or comments? Yeah, Mike, I noticed there was a couple of parks that they listed. I don't want to I'm not going to call them out, but specifically a couple smaller pocket parks that really look underutilized or lightly utilized. Um, not really a question, more of just, you know, as we're going through this, let's think about ways we might be able to increase traffic to those. Sure. Yes, sir. Um, and then the other question on the on the I'm looking at some of the uh ratings, which is very detailed. I I really like that how they kind of went out to each one, evaluated them. I'm assuming you're going to put together some sort of plan on how you handle

some of their recommendations, the poor versus the and the fair items that need to be corrected. Is that something you'll share with us or is that just something you're going to handle internally? I'd love to see kind of how you guys attack that.

Yeah. Uh that's a good question, a fair question. Um and be honest with you, some of those things you're already attacking. Uh one of the things I kept seeing was new picnic tables, new trash receptacles, new benches. Well, in the last 3 years, uh, the town has budgeted 75, 50, and I think 50 this year again for park amenities. Well, that's what that's doing. That's replacing in the mid 2000, early 2000. We put out a lot of parks and benches and things of that nature. Well, they have a 20 20 year lifespan, so we've been changing those out. Um, and we have in the budget to do that now. Yeah. I like the concession stand at Lee Victory, right? That was one of the things they had to provide. So yeah.

Yeah. I think it what would be nice is the con the um I guess the condensed view like right now it's you know 60 pages of which park needed what but a condensed view of hey here's all the fair items or the poor items. Sure. And maybe you know this is in budget 27 this is in 25. You know just some sort of plan that gets us to by the time we get to the 5year next time maybe we don't have any poor. Right. That's kind of what I'm thinking because my view is you got five years to make it better because nobody's going to evaluate until then. True. Right. So some of these you can focus on the really low hanging fruit and the others we can have another, you know, have more conversation about. So

and I think that's a good idea. We can do that and I think some of that and Ashley probably can answer that. Some of that is ADA uh related. You know updating some of the ADA I saw some that said take the basketball courts or basketball goals out of the parking lots. Well, I mean, we know that's a a mixed use. It probably doesn't need to be happening, but as the you know, during the day, it's not as busy. Some of those people like to play there, but those are good recommendations and probably um you know, not really ADA, but it's kind of a a shared use that probably doesn't need to be happening. We've got some of those out there. I think some of them are just age. I think some of them are ADA, and I think some of them are um just replacing fences and things like that. Gotcha.

Yes, sir. But if you want us to put that together, I'm sure we can. I don't want to create a lot of work for you. I mean, if you're already kind of got to have you got to have something to march to and I see doing it fix say I'll need it anyway. So, that that works fine and our budget will go right along with that. Obviously, I'm the most familiar with volunteer because I live there in the summer, right? So, I went and looked at that and I think they're they're they're spot on. If they had come to me and asked me, "What do you think?" I would have given them some of these exact same answers. So, I think they did a great job. I'm impressed with the detail. I I don't even know how they know some of these things without actually being down there as much as I am, but they figured it out, which is awesome.

Well, they're pretty good. And uh I have to say Ashley's father was in our business, so um he understand understood that parks world, but they do a lot of these. I absolutely love renovate the concessions and new LED lights. That's perfect. Yeah. Oh, yeah. It's right down your I knew you'd catch that. You know, I went that's the first one I went to. I'm glad they were alphabetical so I could find it. True. You could find it. True. She knew I needed alphabetical. Okay, other questions? Okay, thanks, Mike. Yes, ma'am. Thank you.

That ends proposed consent agenda, and we'll move on to item 10, which is consideration of a resolution in support of parks and recreation's fiscal year 2026, $3 million application for the local parks and recreation fund by the Tennessee Department of Environment and Conservation. Hey, Dennis.

Good evening, council. Uh this is just a resolution for council support for the $30 million local parks and recreation grant application from uh Tekk to renovate uh Rotary soccer park. This is the same grant that uh the town got in 2022 uh for the new pickle ball courts. Uh plan improvements will include uh resurfacing to grass fields uh with new turf uh sports lighting upgrades uh parking lot expansion, new playground shade structures, ADA accessible bleachers, a press box and improved pathways. So, if we're awarded this, uh, the state of Tennessee will, uh, provide half of the funding for $6 million and the town of Muro will provide $3 million for, uh, half match. And if I could also provide a little bit input, while it is just a resolution in support of the grant. Obviously, it is also reflects a commitment on the town to move forward with where we are today with the design which was budgeted this year, and we're working through that. I'll speak a little bit later to my comments about some upcoming public meetings uh related to u public input on the design that we we have coming up.

Um but I I just want to make it clear that obviously if we're awarded this grant it would be a commitment to move forward with the construction portion of this project in a future year most likely in the next fiscal year or year after that. Um however rather than it being a $6 million project for us it would be a $3 million project. So, um, just want to make that clear to the council questions. If awarded this grant, would this money be confined to the items listed here?

So, uh, these are estimated um, items. The first letter of intent that we uh, sent for them, they said um, you know, don't be too detailed. Give us, you know, an idea of what you want, including these. But they understand that later on things might change. Um so while the amount might stay the same uh we will still uh probably tweak a little bit of here and there with so there is little room to right move it from one place to

right and actually uh with that I wanted to also mention we do have two public meetings uh coming up for the general public to speak uh about this improvement. So on Tuesday, March 3rd at 5:30 at Rotary Soccer Park, we're going to have the first public meeting and the second one will be on Tuesday, March 17 at 6:30 at SOAK. So people are allowed to come by and just give us your input. What do you want at Rotary Soccer Park? Simple as possible.

This may have been here and I just didn't see it. How often are we allowed to apply for this grant? So what I was told by Tekk is you're essentially allowed to apply every year but essentially whatever funding they might have they will prioritize people who have not. So since we have since we got in 2022 they told us oh that's okay that's more than enough time. So if if you're awarded it uh you're part of the eligible part. Okay Dennis we always appreciate you going after grants. It makes a huge difference for our community and we appreciate that. And thank you for having me.

Okay. Um item 11 is consideration of resolution to request unclaimed balance of accounts remitted to the state treasur under unclaimed property act. Sierra, we always like this one. Good evening. Yes, this is our um annual resolution. Whenever uh refund checks to customers or payments to vendors go uncashed, we are required by law to send it to the state and claim property. If it sits with the state um after 18 months, we can apply to get whatever um is left over to come back. So questions on this? How much are we looking at? Substantial amount or just

So for the past few years, um, we haven't received anything, but since they started doing this, I think back in 2015, we've gotten back $121,000. Other questions? Okay, we'll put that on the agenda and move on to item 12, which is consideration of an ordinance relative to the amendment of the existing PRD and PUD for property located on tax map 28 parcels 44.07 44.26 for and 44.32 owned by Vintage Harbor uh Brook LLC, Vintage Smyrna Block One Owner LLC and Veester Waldron Family Limited Partnership LLC containing 91.66 acres. The properties requested are located on Needm Drive, White Birch Avenue, and Old Nashville Highway. And this is a second reading. Hey Kevin,

this may council, this is a an amendment to the existing PUD, PRD. Uh these are uh collectively known as a project called the vintage um the first phase um has been completed and then this getting ready to getting started on a second phase. Currently there's there's four phases total. Uh this is on Old National Highway north of Genie Lane. Um with additional road frontage on three other roads as well. Um this is consistent with our land use plan for this area which is the same really character area. The surrounding zoning is R4, R six, C2 and PRD in town and R2 and agriculture in Lever as this does border uh the the town city of Leverne. The existing PRD for the vintage was approved in March 2021. It was up to 1,283 multif family residential units in four phases. Uh the overall layout, architectural requirements, density, and proposed amenities are not being proposed for amendment. They're not changing anything with regards to those items at all. Um the amendment would be really four things. One, allowing up to 10 office suites for each phase, so non-residential uses. Um and they are listed that's those what those specific uses are in the in the PUT amendment. Um the minimum building separation would be 20 instead of 30 ft. Uh each phase is responsible for the maintenance of the common areas and common space in lie of an owner's association. Uh so each phase will take care of its own spaces and then the common park uh which was initially part of this. There was some common open space that was going to be owned by the uh four four collective phases that would be owned and maintained uh by the town. As council was aware of that's land donation has already been approved uh by the council. Um the proposed non-residential uses

within phase one will be located on each floor along um hallways that are largely residential. These are key card accessible and the list of uses has been limited as such that traffic from non-residents would be kept at a minimum. Phases 2, three, and four would be required to have those non-residential uses limited to common spaces on a first floor uh or such uh uses as a mail room or fitness facility would be located. Uh the list of uses is on page 9 through 12 of your revised PUD book. Um and those four plans for phase two are on there as well. That can again shows you it's very limited as what the type of uses are. The planning commission did did review this amendment did recommend approval uh with four conditions. One, upgrades will need to be made to the existing office space and future office spaces to meet life safety standards since they would be non-residential uses. An occupancy inspection is required before renting out units and prior to offices being occupied. Um, and we asked him to provide a written statement of approval from the fire marshall's office for phase one as those buildings were were originally reviewed and approved for residential occupancy only. We we have received that. I have forward that over to Mr. Lawrence and the fire department. Um, I have not he's I believe out of the office this week, so I haven't heard back from him yet on that, but we have received that from the applicant. And then uh number four, the landscaping within the public rideway is to be maintained by the owners of the development. Um, as there's no longer going to be an association, each individual owner would be required to have a separate agreement with the town. That would be something that would come back at some point in the future uh for those those landscape uh it's largely in the the White Birch Avenue as well as in need drive where there's going to be some some median landscaping those kind of things. So, they would be would be maintaining the town would not be maintaining those areas. Um, and I

believe that's all. Yeah, nothing has changed on this since you looked at it on first reading. I know planning had quite a bit of discussion on this and I think you even had a deferment at one time. So, council, we have discussed this quite a bit. Are there any additional questions for Kevin? Yeah, trying to What was the reasoning on going from 30 feet to 20 feet on the building separations?

Well, these are are sprinkled buildings. Um, so it wasn't that the that that was really the thinking on it is is these are sprinkle building. So separation isn't as necessary from a fire code standpoint in that regard. Um, so that's that was the that was we had no issue with it as staff at least. Other questions? There's um condition four there. There's no bond associated with that. Correct. As far as the maintenance, yeah.

Um when there would be an agreement, it would be within that agreement. There would be I don't know if there would be a bond, but there would be some enforcement mechanism would be set up in that agreement. If they do not maintain it, we would have the ability to go enforce their maintenance of it. We've done those a couple times in the past. um like the roundabout area um on Ken Pilkerton Drive across from kind of between the apartments and TCAT there that that apartment complex maintains that roundabout landscaping. So what was offered as an alternative since there's not going to be a bond or anything? What did you all agree on? like what are the

Oh, again that'll be within the agreement when we have that separate agreement with each individual. Really, it's going to be really going to be in two phases because most of this is going to be on either white phase one and two primarily. Um, again, we we've never required a bond on any of these in the past at least. It's basically just a um it's and I understand what you're saying. I'm saying what were your alternatives? What did you use in the other situation since that's not a standard? I have to go back and look. It's been We've not ever had an issue. Everyone we've ever had, they've always maintained them. Okay. Mr. Peach, I think, was the one who was involved in writing those. He may recall. I don't recall.

So, whatever it is, it's enough to make sure that the work gets done. It Yes, it's it would be very similar to any it would be we would treat it almost like we would treat uh if it were private property. that wasn't being maintained. If they weren't mowing the grass and the or or maintaining their landscaping within their within their site itself, we would treat it really the same way. It would be um we I'm sure within the agreement, I'm sure we it could take them to court if need be, that sort of thing. Yeah. Other questions?

Okay, we'll move on to item 13, which is consideration of an ordinance relative to the reasonzoning of tax map 51, partial 8.26 26 from PRD to R3 requested by Hollings Headland Land LLC. The property requested to be reszoned contains approximately 12.94 acres and is located south of Lee Road. This is a second reading.

This is a piece of property that is um it's south of about 800 ft south of Lee Road. It's about 800 ft east of Lee Hall Lane, which is a private road that's located in the county. Lanny's plan would support medium density single family in this area. running zoning is PRD and PUD in town and RM in Rutherford County. Um, this property and the adjoining two parcels to the north and west were a part of the original PRD for Olive Branch, which was known originally as Tilly Farms. Uh, this was approved originally in 2008. Uh, when that development fell apart, nothing really happened with it at all. Um the subsequent developer uh purchased part of but not all of the properties that were in that original PRD did amend that approval. Um this property will most likely be accessed through that adjoining olive branch PUD to the east. There are two roads within that approved PUD that are stubb would be stubbed to this property line. So that's where the access would actually be for this. They requested it to be reszoned R3 just moving away from the PRD portion for this. The planning commission did recommend approval of this unanimously.

Yeah, nothing's changed on this since you looked at it on first reading. Any questions for Kevin on this one? Okay, we'll add that question was getting ready to say something. I didn't want to interrupt him. Um, on the the access road, it says it's most likely to be accessed through the adjoining Olive Branch PUD to the east

as the roads are planned. What would the other option be since it's most likely that doesn't guarantee that that's the route they're going to take? So, I'm concerned as to what other option would they have. The only other option they have and this is there's there is the property to the north. Um there is a fairly significant stream kind of that runs in between there. So I think so this will be the really their only option.

Yeah, there would have to be some sort of working with that property owner on a bridge across that stream. It's not really a I think it's a a blue line, but it's it's I think it is it is a I think the hydraulic study did show it was a stream at least an intermittent stream. And so I talked to the owner of that property directly to the north as well. They're not too keen on building that bridge and these folks wouldn't be there probably. Um so anyway, that that's that's really the only other option they would have. The property to the west has um it's separate ownership. There's fairly recently a house got built on that. I believe just a single house. Um so it' be difficult to go to the west. So, u but there are two stub streets shown uh within that development and and that's so once they got to wait on those roads to be built and they they're aware of that. But that that's that's really the only logical place for that access to happen unless it comes from the north.

Okay. I'll go ahead and say what Raquel was thinking. I appreciate the reszoning from PRD to R3. Other questions? Okay. Item 14 is consideration of an ordinance relative to the annexation and PRD zoning of property located on tax map 54 parcels 20.00 20.01 and 3.04 requested by Catalyst Design Group on behalf of the property owners containing 102 acres. The properties are located at 7025 Delomas Road. Kevin.

Yes, mayor and council. This is an annexation request for piece of property on Del Thomas Road about 100 ft uh from the intersection with Rocky Forkville Road. Uh again, Lish plan would support medium density single family in this area. Surrounding zoning is PRD, which is the courtyard of Steuart Creek PRD in town and RM and Rutherford County. Um as this is an annexation request um there was also a plan of services and that was part of that as well which you would look at that second reading but um the uh town would be providing all services except for water which would be provided by consolidate utility district. Um this proposed PRD is for 162 single family lots and 40 town homes which is a density of 1.98 units per acre. Uh the common open space of approximately 45 1/2 acres is removed. It's 202 houses on 56 1/2 acres and that's about 3.58 per acre. Um annexation of this track would include the annexation of approximately 660 ft of the existing rightway Rocky Fork Road as well as um where's my number? 450 ft of the rideway of Dell Thomas Road. Um the access to this PRD would be from Dell Thomas Road with a connection to Dubois Avenue in the courtyards of Steuart Creek development to the east required before the 100th house could be built and that's for fire code reasons. Um there are significant upgrades required to provide sewer for this project. It would be extended from bankside along Rocky Fort Creek to the site. Uh those necessary offsite easements will be required and line installed before they can get any building permits. Um there's also um that would all be done by the developer. Um the town would assist with getting some easements, but they they would be doing all the construction work and everything. Um, an A-RAP will be required for each road, trail, and

utility crossing of any stream. There is a some of that on this property. The improvements is recommended by the traffic study will be required to be completed by the developer, which would include a realignment of the intersection of Del Thomas Road and Rock for Comville Road, a widening Dell Thomas Road to create a left and right turn lane at that at the intersection. Um and then adding a left turn lane into Restoration Drive. A right turn del lane is recommended from Rocky Fork Road or sorry Rocky Fork Oval Road into Del Thomas but would involve widening the existing bridge which is not at this time not proposed to be annexed. Um so it would have to be overseen by Rutherford County at this time uh as it's as it's been recommended by planning commission. um any any rightway would need to be be obtained obviously before they could come back with the preliminary pl so we know that those improvements are being made. Um, this PRDS proposed would meet the revised requirements in the zoning ordinance, including a 20ft landscape buffer abing RM zone properties uh more than the 12 required building elevations, the lot size variation requirements, the open space requirements. Uh staff did have a concern and and regarding the four lots at the entrance which are separated from the rest of the neighborhood. Um these are proposed to be model home lots during the development but after completion they would be um would be homes that would be occupied by by folks and would be separated from the rest of the neighborhood. And we did recommend that those be re relocated within the neighborhood. Um and so that's that was our discussion there. The plan commission did review this, did recommend approval. Um, I believe Mr. Strange and Mr. Rose may have some additional comments to talk about the sewer agreement portion of this as well as the the bridge portion of the discussion.

Kevin, um, the traffic study recommendations, Jerome, was it you who asked for those to be Yes. Yes. Itemized.

Itemized. And um they are there in our packet which I think makes it a little bit easier to see. Um, I have had um a couple of conversations with um this group since we met last that had a couple of questions about where council kind of stood and some things that were um that I would say we kind of I think they heard one thing and what I thought and so I thought I wanted to make sure that we're all on the same page as to um what we as council are looking at so that they have direction. But before we do that, um, one of the main reasons it was deferred was because of the agreement that Jeff, you wanted to have time to talk to Mike about. So, where do we stand on the sewer agreement and the payback? So on my end, so we've received some some red lines today from that Mike forwarded along to me from Catalyst and I've made some red lines of my own. Um I think Mike is still trying to get those numbers of he likes to say the delta, but uh so I want to kind of know what's going to be the maximum payback. I've got kind of get that narrowed down a little bit more. So, we haven't So, at this point, we're not there yet with this,

correct? We're still working together on still working it. Okay.

Yep. So, um I did send Jeff the agreement that they had marked up. I think he and Dave have looked at that. So, we'll talk make sure we're on the same page. We should be able to send that back to them tomorrow. I did receive uh Mark had worked with them and reviewed the numbers and sent some stuff back. I did get something back close to before we came in here that I have not had a chance to review for the delta. Um I think ultimately the delta will be whatever you know the builder's bid or the contractor's bid is once they get approved plans and all that then we'll know the true delta. What what the delta is now would be based on an engineer's estimate. Do you all feel comfortable at this point because that's what we said we were waiting on that we'll be able to have it resolved prior to council meeting

I think so don't everybody speak at once I can't control obviously what they what they do I I don't I don't know because I think there's a few things that we need to make sure they're going to be good with uh including um some capacity issues they want us to to uh basically to to reserve for them. And so I don't know that I feel too comfortable about that. But uh we'll just work as fast as we can and let you let the council know where we're at.

Well, and here's one thing I want to make sure. I know in some previous projects, not with them, not with them, that we've gotten stuff the day before and they want us to turn it around. And I don't want to put our staff in that position again. So, if it's not in a timely manner where you two feel comfortable that you can get it turned around, then we can put it off again. So, um I just want to make sure for both sides that we get it right. Right. And they've been working with us. It's just the process. Yeah. Okay. Yeah. And I think we're on the right track. So, okay,

mayor. One of those questions concerning this is we will not actually know the full amount of that delta until it's actually bid the town's portion. So, we're going to be voting on this and approving it prior to us knowing that number. Is that correct? Yeah. I think what would we would I mean, there'll be estimates. It'll be based on the engineer's estimate, but the true delta will be based on the the contract bid. That's correct. But there's no way to do it any differently. No,

we could we not approve something based on a plus or minus estimate? Well, I think what we would need to do is approve it based on the engineers estimate with the language in there that says once we get the bids that will be adjusted to reflect the actual bids or bids.

My problem with that though is if the bids way off, we're still locked in. That's why I'm saying I I would like some mechanism for us to say no, this is more than 20% more than we expected. We've got to we get another discussion. Council member Sullivan, I I I hear your concern. I I understand it. Um and I that's that's that's a good good point. Um I'd like to hear uh maybe from from Mike tomorrow on what that engineers estimate is and I think there may be a way to address that for you. Okay. You just don't want to sign up for a blank check. Right.

And the um I talked to Mike earlier today. One of the concerns I had was all this flow for this basin is now going to dump off into Morton Lane lift station which will eventually come offline once Stewart's Creek and is that Rocky Branch uh line extension Stewart's Creek Expedition right extension. Yes, but there's a branch line that comes out and takes Morton Lane station off which is x amount of

years away, you know, but Mike thinks we have enough capacity in that Morton Lane lift station right now to handle this development. So that that question was answer. Yes, sir. Yeah. Okay. Um, that's Are we Are we still just talking about the agreement or are we ready for other stuff? I want to see if there's any other agreement question. Yeah, I don't

I'd like to I've got no problem moving on, but I'd like to someway get locked in on a parameter of what the town's commitment's going to be to make. Otherwise, if this development wasn't coming in right now, we wouldn't be thinking about this upgrade to this adding that line down to uh to the station. And that's what Dave said. Once he talks to Mike tomorrow, he'll have a better understanding to get long as we have time to digest it. Well, and that's what that's what I I don't want it to have to be turned around so quickly that we don't have time to look at it, too. They take the time to digest it. That's right.

Yeah. Um, okay. So, the next big piece to this was um the traffic study and the info in the traffic study and that was um some of the questions um that I think the developer heard kind of one thing than what I thought the council was saying. So, um, concerns or questions about traffic study. And I did also let them know that if they wanted to have their traffic engineer here that we would be open to listening to them, too. Before we get into each line item, there's and I spoke with Dave about this. this. There's one big picture item that really jumped out at me when we're looking at the maps is the offset alignment of Rocky Fork Road intersection and Del Thomas Road, you know, and you know, I know we're talking about doing some turn lanes on on each one of those, but that offset is only going to get worse as that growth continues out there. So we really didn't discuss that you know whether you know it's now time to look at it or down the road to look at you know alleviating that offset that's you know I just think

have that when we can look at that do you know are you talking about the acute angle between del Thomas to you know there's a 100 foot or so 200 foot of offset that everybody's where Rocky 4 catch Rocky 4 Camville Road. Okay. And where Dale Thomas hits Rocky 4 Camville Road, if those intersections were going directly across from each other, it would be be a smoother transition in that area. Do we have a map that we can I think he's talking about is realigning. So, they're already trying to take take some of the angle out. Yeah.

But there would still be two roads like this, right? And what he's suggesting is something like that where they line up and it becomes just a big that may not be a that I don't think that's a development right that's not project right that's not what I'm saying I think it's something as a town we may have to look at the concern obviously is right now we don't own that road right um it's not our road but it will be at some point whether it's this development or the next one and I was going to ask some questions about where I know we we have part of it on each side of this. So, how much in there do we not have and why aren't we just going in annexing it, making it contiguous?

And just to say that, you know, I think whatever we do in this area, it needs to be complimementaryary to maybe doing away with that offset in the future. That's that's all I'm bringing up. Yeah, agree. So I I don't know if you have that and if you can get us that later, but I'd like to know, you know, the portion that we don't have annexed of Rocky Fork Anvil. Okay.

Where does that stop and start? You know, are we talking about an eighth of a mile, a half a mile, two miles, what are we talking about? If this piece right here kind of connects us on both sides, then maybe we should go ahead and annex it as part of this. And then we can also have more conversation about the improvements like at the bridge and stuff, right? because that's another factor is the bridge is the county bridge. It's not the town bridge, but it needs to be improved.

Well, and one of the things, this is a conversation that we had over the last week or so um that I had with the developer was they were under the impression we as council said we did not want to annex the bridge. I was under the impression we said we felt like it was unfair to leave it to the county and we felt like it needed to be annexed by the town but only if they were going to do what the traffic study says in including the b the bridge widening in the right term. Right. I agree. Was I was that correct? My understanding was that's that's what I thought it was. That's exactly

just one random question before we get before my mind forgets at time. Is that a true box cover bridge or a It's not CMP pipes. Multiple CMP pipes. Neither. It's I believe it's it's a slab. It's um I forget the right word for it, but it's not a it's not just a box cover. Concrete box covert put under there. Are they are they drainage pipes under it or just a true concrete structure? It's just I think and you know pipes. It's just free span bridge mean just concrete on top of three pipes you said. Okay. No, it's not piped.

It's not piped. There's no concrete pipes. There's no box cover. It's just like concrete slab free for free flowing on top of pylons. Okay. It's a free span bridge. Okay. I'm learning some things here. Yeah. Just wanted to make sure because the CMP would be gone, you know, in a few years. Yeah.

So, based on the traffic, their traffic impact study, it said Rocky Fork Amvil Road, Rocky Fork Road intersection, left turn lane from Rocky Fork Amville Road onto Rocky Fork Road already warranted. Um, the traffic study recommends that the town build it. Dell Thomas Road at the pro project access two lanes uh exiting the project. No turn lanes into the project from Dell Thomas Road. Rocky Fork Road at Kedron Church Road Restoration Drive intersection. No intersection control changes. A left turn lane from Rocky Fork Amalable Road onto Restoration Drive is warranted at 80% buildout of the requested project. A right turn lane is not warranted into either side street from Rocky Fork Amville Road. The Rocky Fork Road, Del Thomas Road intersection, no intersection control changes. Left turn lane is not warranted. Right turn lane warranted at 50% buildout of the requested project. Includes the bridge widening as part of the regional improvement that includes the Rocky Fork Road and Rocky Fork Amal Road intersection improvements. Tom, is there anything on the traffic impact study that was recommended that you disagree with or you think needs to be added? I I agree with the traffic study and I feel like these are the improvements that uh it was evaluated and those are improvements that would need to be made for this project.

Okay. Okay. Council questions about the traffic impact study recommendations before we give the developer a chance to address anything they'd like to address. Just I just want to make sure that we either as a developer requirement or the town's requirement has adequate turn lanes, you know, from either Dell Thomas, uh, Rocky Fork, um, Restoration Drive, you know, I just want to make sure we're covering all all bases here as far as turn lane movements.

Yes. Okay. And I think that's been captured in the traffic study. Okay. Perfect. So, is there anyone here from Catalyst Design that would like to address? If you will, for Miss Amber's record, if you will state your name and address, and if you live inside the town limits and who you're representing. Uh, I'm Brandon Baxter. I'm with Pape Dawson, not Catalyst. Catalyst is on the team. I'm the the traffic engineering on the team. Uh, our office is in Nashville. I live in Franklin. Do you want one or both of those addresses? Uh, 315 Woodland Street.

Nashville. And the zip code is 37206.

Um, I think several of the items that I wanted to touch on and and that we've looked at as an applicant team, you've already you've already brought them up. Y'all are y'all are versed in in what the concerns are. I think the biggest one maybe right out of the gate is um with the traffic study. We did that uh you know back in September accounted for some of the other projects in the area that were underway using the development tracker map. Since that time you know this week we've gotten uh the more specific traffic studies done for those projects. So we're in the middle of assessing those and seeing uh if we incorporated those appropriately or if we need to make any adjustments. Um the other the other item uh and I think this has come up the the annexation of what parts of the road are in the town, what parts of the road are in the county. Um I think some of some folks on our team have had some conversations where the understanding was I think the speed limit in the town sections is 35 miles per hour, but in the county sections they understanding was still that it was 45 miles per hour, but there's no signs out there saying that. So, um I think there's some there's we we're trying to get some clarity cuz that the speed the speed factors into traffic analysis and into design. So, we want to make sure that we're uh that we know what's going on out there and that if there's anything that needs to be done differently that we're doing that. Um just kind of

Did you do that, Chief? He's asleep. Um, just so there's there's some things there with incomplete information. Maybe we just want to make sure we have everything.

Um, the the recommendations and and I I thank Tom for taking a look at those and and agreeing with our findings. Uh, that's always good to hear. Um, I know that, you know, maybe there's some perceived failures there at the bridge, Rocky Fork Almoville over over the creek and then there's the new uh culvert work that was done under Dell Thomas. And I think our concern is that if we're looking at a situation where there's an improvement at that intersection where the town controls two legs, the county still controls the third leg, and there's drainage things on on two of the three legs. There's there's a lot happening there. We want to make sure that we know uh who's who's involved, what we're doing and and and what's going on there. Um but then also the traffic city spoke to, you know, that work being done as part of a regional improvement and and I think this was a discussion that came up when we were uh listen when I was listening to the Rock Springs discussion a little bit earlier uh and the the connector Rocky Fork to Mchuan connector. Um that that's the that's the regional project. Uh you know, maybe 10 years out. Uh but when you look at this area, you know, that the line for that Rocky Fork project, it's within a 100red yards of of this area. And we want to make sure I think that maybe the point from the from the town manager, uh we want to make sure that we're doing the most prudent thing uh for that project. And we've looked at at how that project lands and what might need to happen to these roads at this intersection to get rid of the offset, that narrow offset that you're talking about, and to tie everything into that new road. Um, and I think from looking at it, it seems like maybe the bridge that's there now may need to move a little bit so that Rocky Fork Alville can come in and tie into Rocky Fork a little bit differently. Uh, we want to do what's prudent. We don't want to improve a bridge that's not going to be there in 10 years. Um, and so we want to talk to talk to staff and I think that would be town and county staff together. make sure we understand what their vision is for that area, where that project is, what's known about it, maybe beyond what's online, if there's if there's things progressing uh that would help that would help everyone make a

decision on that. We want to make sure that we're doing uh you know what's prudent for both the the project and and the impacts that they'll have and and how they mitigate that, but then also what the town and what the county both want to see at this area to help help that offset intersection uh help that bridge uh that may be a little bit of a unconventional type design. Is there something that would be better than than what's currently planned? Um, so I think the the bottom line there, I think what we're what we're trying to what we're trying to do is set up some discussions in the coming week or two to try to nail that stuff down to try to have some conversations. Um, so I think we want to we want to come back to you to the to a work session like this in the future, maybe the next one hopefully if we get some of these things worked out uh and let you know what we found and uh how we intend to move forward knowing knowing that. And I certainly appreciate all of the discussion and and things that we've heard tonight. Uh and are happy to happy to hear anything else that y'all have to say, but I did did want to say thank you for letting us come here tonight and and say that and I appreciate

you got some questions. Yes. Yes. So, there was a lot in there. Um, so first of all, I I understand and I appreciate what you're saying, but 10 years is a time to deal with a problem on the promise that we might get something done in the future. We don't have a regional plan. We don't have regional project. We don't have a regional budget to do anything in that area. We have something on a map that we would like to do. That's all we got. So, I don't think it's reasonable for you guys to reference a regional project and say the regional project is going to make changes here so we don't have to when there isn't a regional project. There's a there's a hope and a wish that we can get T DOT and funding and other counties to get involved and none of that's really happened other than we have a line on a map.

It's already been at least 10 years.

Yes. And and it and it's going to be at least another 10, right? So to me, the impact to the cons the the customers or the residents in your development as well as those other developments you're talking about around you is not acceptable for 10 years. Even if we had a project and it was a 10-year plan, which we don't even have, right? So that being said, I I don't think it's reasonable to consider um to to say there's a reasonable a regional project that's going to take care of some of this because it's just not the case. Um the second thing is the last time and not you but your folks came and talked you talked about that the bridge had a poor rating and that it needed to be repaired and needed to be fixed. We I actually went and looked for the rating of that bridge and that none of that was accurate. Uh it has an 80.6 rating.

It's considered very good at this point. No recommendations for improvements except maybe the tilt was a little off. So that part wasn't accurate and that gives me concern if you're telling me stuff as fact that's not accurate. Now it makes me question what else you tell me. Not you personally but in general. So I'm I'm not trying to be difficult. I'm just telling you where I'm at. Right. And I I saw the same report. It was I think 80.9. So it was a sufficient rating.

And so that that's my first two concerns. The the third comment and or question is um you guys are proposing the left turn lane from Rocky Fork Ambble Road to Restoration Drive which wasn't warranted until the 80% buildout, but you're saying that you shouldn't have to do the right turn lane because of the bridge because all these other developments are really contributing and it's not quite warranted. But it's actually warranted at 50% much sooner. So, if you're willing to do one that's not required until 80, you should also be doing the one that's required at 50. I mean, to me, it's just the same. Um, and then the last piece, I guess, is if you want to wait for the county or the town to have a project to fix these, that's fine. Then don't develop your property until we get those done. But I don't I'm not comfortable with developing the property without the change. Um, it's just that simple. Um, I'm one vote. Maybe everybody else will disagree, but I will not support this project without improvements to that bridge. Very clear.

Second thing, the last thing I will say is um you said something about making some changes or reviewing and coming back in another workshop. This workshop sets the agenda for two weeks from now. If you're not planning on doing something before then, then you probably want to request a deferral because we're going to have to vote on it in two weeks. And if you've got more information in a month, then I'm going to vote to deny either way because I don't have all the information yet. So that would be my recommendation. If you want to regroup and come back, you might want to talk to staff or whomever about putting this off another month so we don't have to vote with partial information.

I think we'll do that. I'd also like to if we do defer it, have you know their traffic engineer after they get with staff and everything kind of give us a presentation of showing us visually the improvements they're recommending. I mean, I appreciate the itemization, but I'm I'm more of let's look at it and make sure it all makes sense um type person. Um, and then I think we also have to consider that offset whether we're future planning or what we're doing now. I want I want that to be taken into consideration.

I agree. I agree with that. I think it's something as a town we probably need to look at because at some point it's going to be our problem, right? But to the point the the regional road may take all of that out of play. I don't know. Okay. Um, I hope this gives you all better direction in in where where council is kind of at and I guess you all kind of need to go back and have some discussion about what you want to do for the meeting that's coming up in two weeks. We'll do that. Okay. Great. Thank you so much. Um, our staff, are you comfortable with where we're at and what we're looking for and what we'll be looking for from them?

Yeah, I think so. And I just for one point of clarification on the annexation piece. Um we're the recommendation was to annex you know the 660 ft um beyond there all the way to the county line is not not in the town at all. So there's nothing to connect to there mean to Williamson County to Williamson County

northb or southbound northbound northbound northwest northwest. Going back your all Rock Rocky Fork all of Rocky Fork Elville Road I believe now is within the town all the way to Elmoal road up until basically courtyard is takan church road there. So we would be making that additional the recommendation as today is to go up to Dell Thomas to get this so that this would be get that intersection it would the property is contiguous to the town limits already because courtyard and Stewart Creek is within the town. So, it wasn't a thing we had to make it extend the road to make it contiguous. It just was it made sense from the standpoint of obviously the intersection improvements there.

But there was one other thing we talked about and we didn't even get into it tonight. I don't know if it's still a consideration for others. The four lots at the beginning of the said that they had worked on that and were looking at moving that into the development is kind of what they had said. So obviously if we're making a change to that that also could play into discussion discussion in two weeks, right? So what what's the logic for the second I guess entrance being at the 100th house? The fire code requirements. Fire code. Yeah. Yeah. Once you hit 100 houses, you have to have a second entrance or you have to sprinkle the homes.

Other questions? just looking at Jerome's offset that he's talking about, which by the way is a terrific idea. I mean, um, but you start looking at those four houses and you know, what what do they have to do with it or, you know, could could all that be integrated together, I guess.

Okay. Okay. We will move on to item 15. It's a consideration of an ordinance amending the SPA municipal code title 12 relative to adoption of the 2024 uniform b uh building codes and it is a second reading. Kevin oh sorry f snuck up on me. Uh yes, this is the uh statemandated uh updates of our building and utility codes um alongside with uh the other government entities in Rutherford County including the county, Mury'sboro, Eagle, Leverne. Questions for Ben on this? This item 15.

Yes. Yes, sir. Um, and I know Christiey's not here and she's she's here. For any detail on the subst. Um, as I was reading through this, there was a question that popped up. So, um, we're requiring we're not requiring in this sprinklers for town homes that that are built adjacent to each other, right? Uh actually there's a state law stating that we do not have to sprinkle town homes unless we have an ordinance where we adopt it. Yes.

Okay. And then that led in okay we're sprinkling anything over 3600 square ft for a single residential structure. Right. That's it just didn't make sense to me. We're not requiring town homes even though they'll have the firewall. But you've got a cazillion square feet attached to one another, right? Not requiring sprinklers, but we're requiring it on a 3600 single unit. It it Okay. So, the the 3600 is in the fire code under appendix B, right?

105, I think. So basically it just says that if you have adequate fire flow and we only require I think it's 1,000 gallons per 20 PSI residual. So if you have that you can not you don't have to sprinkle up to 3600 after 3600 then you consider if you have adequate fire flow. So if uh say in so it's not an automatic the trigger is not 3600 it's the fire flow at the hydrant right it's just a little bit harder to explain to citizens so we basically tell them 3600 and then after that

um if it's over 3600 it goes to the fire department and they review it and they decide if it has adequate fire that makes sense the firewall on the town homes is that like a 2h hour or 4 hour. It's a two-hour firewall and it extends from the bottom to the roof deck and four feet out. Okay. Uh for each one and we have actually um seen many fires where an interior unit has been completely and there's been very little damage to the other other two sides. It's it's pretty effective. It's kind of amazing. Yeah. I figure that's why state allowed it,

right? Other questions for Christie? I'm sorry. I was trying to find it quickly and I didn't see it earlier. The the R317 and 330 relating to EV charging stations and automotive lifts in the garages. What's that change? That is um because we have so many of those chargers coming in and everything, they are wanting to make sure that those chargers are placed at a particular place where it's not hit with a vehicle. So they're they don't want you to have the charger as you pull in. It'll be to the side or if it's not to the side, it'll be protected somehow, usually with a ballard or something. And what about the lifts? The automotive lifts. What is that about?

Um, pretty much the same thing. They just want to make sure that they're they're not installing them um in a in a hazardous location. So they're they've gotten a little bit more specific on how to install them. Yeah, just I have both of those situations and of course mine are already installed so it doesn't matter but I was just curious what the change you probably I'm sure that you installed them with the manufacturers's installation instructions which is what you were supposed to do. I'm sure you're not sure. I I I can assure you the EV charger was cuz I didn't do it, but the auto the automotive lift was definitely installed by me. So, it could have not been done.

I'm sure there's no tomorrow. Yeah, y'all can come visit if you need an oil change. We'll do it while we're there. There you go. Other questions for Christie? Okay, we'll move on to item 16, which is consideration of an ordinance amending the SPRA Municipal Code Title 7 relative to the adoption of the 2024 International Fire Code.

Okay. Well, this is uh this section was inadvertently left off by me um for the for the last meeting, but basically it was referenced in all of the um the materials that were presented at the conference. the everything that we've had. I just forgot to put the actual ordinance on there. So, it's to add the questions on educationally. We probably have already. Yeah. Yes. Just about the same thing. Other questions? Okay, we will add that to the list.

We'll move on to item 17, which is consideration of an an of the annual appointments to various boards and committee vacancies. I would like to let citizens know um what committees we're looking at. Sister City has three terms ending in 2029. Smyrna Housing Authority has one term ending in 2031. Planning Commission, two terms ending in 2028. Historic zoning, one term ending in 2031 and one unexpired term ending in 2029. BZA has two terms ending in 2029. Beerboard has one term ending in 2029. Project assistance has one term ending in 2029 and one unexpired term ending in 2028. Package liquor has one term ending in 2029. Storm water advisory has one ex one unexpired term ending in 2027. The IDB board has one unexpired term ending in 2027, one unexpired term ending in 2030, and one unexpired term ending in 2031. The adjustment and appeals board has one term ending in 2029 and one unexpired term ending in 2028. Council, I do want to let you know even though I've read off the terms that are ending, we do have some um board members that have not that have not served their full amount of terms that they could serve. So, some of them may have reapplied. So, if there's a board or committee that you're interested in serving on, um you can visit our website and um get signed up. and we ask you to do that soon, please, so that um we'll be prepared at our next meeting to um assign boards and committees. Okay. Um we're now to our public comment period. This is the town's public comment period. Shall be reserved for those citizens that have signed up to address the town council or a board or committee at least 24 hours in advance

of the meeting. Pursuant to the town's public comment policy, speakers are limited to three minutes. Additional comments may be submitted in writing. Amber, did we have anybody tonight? No, ma'am. Thank you. Okay. Uh Christy, anything tonight? Dennis, Heather, Cameron, Chief, Carl. Yes, ma'am. Uh oh, here comes Carl.

Good evening all.

Good evening. So Dave, during one of my uh one-on ones, uh we talked about uh how we could possibly make improvements for the council um in these chambers because what you have in your daily use as a portable device. They're small small format and so those are great for you know working when you're just traveling or taking things different places but really not meant for digging into documents, maps and everything else. So when we took a look at that, one of the things that we did was say, you know, how could we make improvements? We came in here, we took a look around, and one of the ideas that we came up with was using a touchscreen monitor, a larger one. Uh it's what uh Steve has been using for the last few meetings. Uh we've gotten some very positive feedback from that, and we really, you know, think that maybe moving forward. It's the right thing for council um and anyone else who uses these chambers for meetings where you have to review detailed documentation. So planning looking into the maps because sometimes you even look over there and say can't really see it. If you've got a 24 in and you can zoom in, it'll make it a lot easier to see. So what we wanted to do was to just uh you know really make you aware that something we were uh looking at and considering. We need to make some modifications in this room due to ADA considerations. Anyway, so as we're going to do that, we met with building and grounds yesterday and just talked through, you know, could we take that and integrate it in a little better. Uh, but it is something we want to look at, but we want to make sure that it's something council would want to do uh in support moving forward. So, uh, Dave just asked me to come up and answer any questions you may have about that or what our thought process was.

Carl, would that screen or monitor be stationary here? Well, they're not they're not fixed. They will have some flexibility, but they would they would stay here 7 days a week and then we just plug our um No, actually we will make these self-sufficient workstations so that you could come in and you can you can access the device using your town ID. If we have council members who don't have town IDs, um they will Yeah. So, there will be a keyboard and mouse at each station. Those can pretty much be moved off to the side once you sign in. Uh but you know really those are just meant to let you log in. I like that idea.

And our new our new agenda software is really efficient at working with the touchcreen. We really thought that there'd be actually greater value than really the council is planning in BZA because would use them.

Yeah, Beerboard would use them as well. But you're talking about large sets of plans. We're printing 10 copies I think you know not we but the developers are bringing in 10 copies of these plans. We're distributing them. It's it's a it's an older process, let's put it that way. So, this would allow us to kind of get a little bit into modern day times with that sort of thing, but want to make sure that one, you like the technology and because we'll be making some permanent changes to the DIS obviously. So, and we'll prototype that

advantage of sitting here watching Steve use it for several meetings and it's very user friendly. I think he would attest to that. Plus, the older I get, I can see his screen and I can't even see mine. So, I have the same thing. Jerry's not here tonight, but often since I've had it, Jerry is sitting right here looking at my screen, too, because it's so much more clear. Um, I I would highly recommend it for all of you. I mean, it's the touchcreen is nice. You can literally pinch in and out just like you would on your iPhone. So, there was a map I think last meeting, uh, HG, you were looking for topo lines in a map and you were on your iPad and you were zooming and still couldn't find them. On here, I zoomed and I could see them playing, including the numbers. Um, so it was just a lot more detailed. Um, Jerome, to your point, the keyboard and mouse, generally I log in with it and then I put it in the drawer and I use the screen for everything else, but it's there and so it's whatever's comfortable. Um, the only issue I've had with it at all is I I have had to raise my chair all the way up so that I'm not behind the monitor. Um, but I think they're talking about recessing this monitor into the table a little bit so that it will still be up here, but it will be shorter not just for me, but for you too, Jerome. Um, uh, they want to make sure we get your forehead in the picture.

I just I want to make sure we can make eye contact with people, and that's my only that's my only concern with it. as long as we can, you know, still interact with, right? And, you know, Pete was going to build, we're going to, you know, if council does want to move forward with this, we'll buy one item that we think will be the final purchase item. Uh, Pete will build a prototype. We'll play with it, make sure we get it right, and then bring it back for the final approval. And Dave, to your point about planning, you know, we when we're in planning, we're we're folding plats over onto each other. There's just no room up here for one. You can hear it. I mean, you're Well, and think about, you know, the greenness of all that paper. Well, there's also there's often times that some of those packets are 20 or 30 pages. Yeah.

And the piece the page you're really looking for is number 16. And like when Selena was sitting next to me, we were constantly kind of like, "Hold yours up while I turn and then I'll hold mine up while you turn." So, it just it just uh was a lot more cumbersome. I think most of planning still receives a packet with paper maps being delivered to their homes every every month anymore. No, they stopped. Okay, good. Because I don't get those. I didn't know if the rest of you did, but um I I think that was this this would eliminate that need anyway. Right. And most of the devices that you have are around 14 in, you know, 13 14 in.

Going to a 24 in monitor really increases your screen size at about three, three and a half times what you have. So, because of the way the screens are formatted, it's a much bigger difference than it sounds like in just pure inches. Great. Thanks, Carl. Thank you, Jeff. Nothing Mike.

Uh, yes, ma'am. I have to announce a couple of emergency purchases we made in utilities. Again, this is not uh for voting purposes. It's for audit purposes. Uh the first one's for the wastewater treatment plant. During the ice storm, we had a couple of pumps go out at the West Fork One station. Uh we did have one spare which we put in. Uh IME has repaired the second pump, but the other pump we're having trouble getting it repaired and it may not be able to be repaired. So, we went ahead and ordered a spare. And this spare would work on several of the other lift stations that we have uh for the spare. This was from Wascon and the price was $18,82130. And the other one is for the water plant. Um several months ago we started we have in the budget to update the update the HVAC uh units at the plant. So what we had to start with several months ago was an update of the software and there were two controllers that we had to update as well with that. The rest of this we were we have budgeted for fiscal year 27. Guess what? We're not going to make it because three more controllers have failed. Uh the cost is 10,59273 and that would be subtracted from what is in the budget. So, we're limping it along trying to get it there, but it's it's uh dropping off a piece at a time, it looks like. So,

okay. Um Mike, with the recent storms, we um sent out um a public service announcement about um rates for gas. Um can you just not get in the weeds because it's so technical? Can you just explain why people may see higher um bills with their utility bills if they we serve them with gas?

Certainly. Um one reason simply because it was so cold. I mean, obviously, when you have that kind of cold weather, your usage is going to go up. Subsequently, your bill will go up. In conjunction with that, with the extreme cold weather that that kind of swept across the nation, the pipeline, which is Texas Eastern, issued what's called a critical operational flow order. And what that means is you can't go above your first of the month nominations. Everybody has to nominate what they're going to use for the month up front. Okay? I think the market closes 3 days before the end of the month. It has to be done before then for the upcoming month. So with that operational flow order, they held us to those nominations. If you went over those nominations, it was three times the daily spot market penalty. Spot market got up to, you know, from the 23rd through the 31st. I think the high day was $50 a dec. So worked with Symmetry Energy and told them we need two things. Number one, everybody has to continue to have gas. Number two, keeps us out of the penalties. They were able to do that. However, there was approximately 175,000 Decathrms extra that we had to purchase which they had to get from the spot market. Now, it wasn't at three times the penalties, but it's still at a higher rate, which inflates the gas cost,

which is not just going to be the town of Smyrna having to deal with this. It's going to be people all over that had to deal with this bad weather. Yes, ma'am. Okay. One of the things that um was brought up to me that might be a really good option is levelized billing. Is that We do have levelized billing. It's not called levelized billing, but we do have levelized billing. So, you know, kind of the way it works, they go 12 months at a time. If at the end of that 12 month period, you're over or under, it'll either increase it for the next 12 months or lower it. So, that that is an option that would help and kind of spread it out.

Spread it out. If somebody wanted to do that, how would they go about doing that? Uh, call customer service. uh ask for Teresa Barrett or you can call me and I'll get you to Teresa either way and we can we can help them get set up. And if we don't call it levelized billing, what do we call it? I don't remember. Strange. I apologize. That's okay. But if they say level if they say levelized billing, we will know exactly what they're talking about. Okay. Okay. Perfect. Let me just speak to that just a second. I've been on levelized building for a few years, probably I think 15 with the town of Spa. And for example, this increase um won't I won't see it at all until potentially July when they readjust. Correct.

Uh but what you do include on the bill is that is very nice is you let me know what my rolling debt or credit is. Yes. So if you have months like this where your bill's going to go up $100 or the usage went up or the cost went up or whatever, um you're going to see that immediately that hey, I'm only paying $129 this month, but I'm in the inner rears essentially. And if I don't do something about that in June or July, it's going to go up. Gives you the option of being able to make extra payments so that it doesn't increase and you can spread it out over time. So, it's not just flattening it out and you got to deal with it in six months. It gives you the option of flattening it out over time or doing it quicker to keep your bill at a budget. I think we call it budget billing. Budget billing. Thank you.

There you go. Yeah, because Steve because that's the whole point really is to give you the same amount every month to budget. Um it's a really a a great tool that has been I used it for a different reason. Um we don't change due dates and based on our my due date for utilities. It was causing me some uh pain based on when I get paid and when it was due. And so by doing levelized building I could pay a month in advance and now I just pay the same amount every month and I'm always good. Right. And again the biggest benefit is it it stretches it. Yeah, you're not hammered with it all at once.

Anybody, especially those older folks that are on a fixed income or anybody that's on a a very tight budget, I would highly recommend this because it gives you the control. Perfect. Heather, that may be something that we want to talk about doing a little infomercial on. Okay. Okay. Thanks, Mike. Yes, ma'am. Casey, Sierra, Jimmy, Tom.

In honor of Charles King, I'd like to make a roadway announcement. Uh, starting tomorrow between the hours of 8:30 a.m. and 2:00 p.m., uh, we are going to be closing down a section of Old Nashville Highway on the north leg. So, just be aware that that section is going to be closed. Uh there's a lot of large equipment that needs to come come across the road. They're going to be cutting and going across to install a storm pipe. So there's really no way to do that with the large equipment without shutting down those roadways. Uh Heather has sent out a detour plan to show where people can route around that area. But it'll only be closed during the day, like I said, 8:30 to 2:00. It'll be opened up after that at night. It'll be opened up this weekend. Monday morning, we'll come back in. and we'll shut it down again 8:30 to 2:00 and continue that until the work is done. I don't know when the work is going to be done and when it'll be fully back open, but uh I'll get with Heather and make sure everybody knows.

You're talking about Dear Meadows, correct? Yes. On the north side of the intersection that uh between Jeanie Lane and Sam Ridley, the new road things that you're putting out are really beneficial. I've had a lot of people that have. So, kudos to you and Heather and Patrick. They have made a big difference. They do a huge job with that. I give them a little bit of snippets. They throw it into AI. They've cloned my voice. So, and I asked them to take out some of the ums to make me sound a little more intelligent. But, you know, you can only do so much. Yeah. Britney Spears voice. Yeah. Maybe next time. Don't give him any ideas. Are you telling us it's not really you at all?

No, it's not me. No, I'm the wizard behind the screen. So, that's it. Okay. That's right. That's right. Thank you, Kevin. I don't have anything. Mike, go ahead. Todd, Ben, oh, you're awake now. I'm so glad to see you. For the record, I was awake. You were just ignoring me like my husband does. I understand. Anything from you, Chief? Amber, Dave, good. Just so everybody knows, today is Dave's birthday. So, happy birthday. Appreciate it. Thank you. You're welcome. I just have a few slides tonight.

Okay. So, first I just want to first thank staff for all the effort that you put into uh our SRNA town hall road show that we held at uh Stewart's Creek Middle School. Um we um were able to share a lot of uh key information with those that attended. Um, we also had the opportunity to go visit some tables where our department heads were. Um, want to thank the council for being there and your support of the event. Um, we're hoping that uh we can do it again in May and we'll be doing that here closer to the downtown area. We haven't uh picked a location yet, but keep a lookout for that. So, again, thank you for all those who were able to attend our our residents out there. um and and appreciate appreciated that event and the opportunity to share and just get out in the community where lot not lot a lot of people can uh come to town hall on a regular basis or or attend these meetings. So it's just another opportunity to engage with the public there. Um want to make the public aware of a very important meeting. Uh it's related to the I24 choice lane project. T dot is hosting a public hearing for the project. Um, and it will be uh held here in Simra. The first one will be held here in Simra at the Simrna Event Center. That'll be on March 3rd from 5:00 p.m. to 7:30 p.m. There are two other opportunities to go to this meeting. Both of those will be held at the Coleman Park Community Center uh in Nashville. And um doesn't matter which one you go to, but more obviously more convenient for for our residents to attend the one here in Simrna. But if that date does not work, you have those other two dates that you can attend. Uh the project would add optional priced lanes on I24 between I40 south of downtown Nashville all the way down to

approximately uh the 8 840 near Murphy'sboro. Uh this includes the entire interchange and so it affects Nashville, Lever, uh Smyrna and Murphy'sboro. Uh the project goals are to increase capacity on the roadway, improve travel time, support economic growth, provide reliable transportation options and accelerate delivery through the transportation modernization act. Uh this public hearing is a result of the completion of their environmental review at the federal level and is a required public meeting that they must hold. So uh go get updates, provide input and see what T dot has to say. talked about this already um on a previous agenda item, but uh we are um and council member Cole, we did talk about this, making sure that public and and the soccer club of course has the opportunity to have input into what we're um what we're looking at and some of the things that we're we're looking to do over there at the Rotary Soccer Park. And so we're looking for that community input and support on on this grant opportunity. and we invite our residents to attend one of the two public meetings that we'll be able to uh discuss some of the improvements, things that they'd like to see out there, get some feedback, and hopefully show support for the improvements out there at that park. Uh the first one will be held Tuesday, March 3rd at 5:30 at the Rotary Soccer Park, and then Tuesday, March 17th at the Smyrna Outdoor Adventure Center, um immediately following the park's board meeting. and uh you know, your input really matters. So, please come out and and help help uh shape the future of that that great park amenity that we have. That's all I have this evening.

The uh uh Choice Lanes actually has a presentation, correct? And the soccer organization will be a come and go. Was a 530. They had a presentation, I think, is what that said. Yeah. Yeah.

Yes. the choice lane project. You know, I honestly don't know how they're going to set it up, but they did do a preview of a presentation. Um, and as I've seen this in other places, uh, they do do typically do a formal presentation because this is a required public meeting. What I imagine is going to happen is they're going to do a formal public presentation and then they're going to allow for questions afterwards. Sometimes they answer them on the spot. Honestly, sometimes they take those questions in and they respond to them in whole um at a later date. So, I can't really tell you what they what to really expect other than um we've seen

both those events are on the same day, correct? They're both Tuesday. Oh, jeez. Yeah. But the soccer come and go at the park, correct? Yeah. I might uh I didn't even recognize that. So, I appreciate you pointing that out. So, I may make a change there. if I can. Yeah, obviously I can't change the T dot uh one, but um I thought you had power over T dot. Yeah, I wish I did and we get projects done a lot quicker. We don't we don't have time to notice a new meeting for next week either for for this one. No.

Okay. Well, we got two opport for for the choice lane. But the choice lane, uh, it's a formal presentation Q Q&A that begins at 5:30 and then, um, I could have Mike talk a little bit more about the structure or or Dennis about the structure of how they foresee the, uh, the public engagement for the soccer park going, but we got two of those opportunities, the third and the 17th. So, thank you, sir. Jeff, anything Jerome?

Uh, yes. have a public service announcement. Free tax prep. The volunteer income tax assistance VA program is offering free in-person tax preparation in Smyrna for individuals and families earning under $84,000 in 2025. It's at the Smyrna Town Hall annex, which is the lower portion behind the uh city hall here. and it's from January 31st through April 11th, Wednesdays, Fridays, and Saturdays from 9:00 a.m. to 100 p.m. be closed on April 3rd and April 4th. And an appointment is required. And this site prepares federal income tax returns only. And to learn more or book your appointment, go to your localw.org/bida. org/vida. So, um I think this is a real good program. Um I know Teresa volunteered um in that for years helping folks prepare their taxes and and it's um it's a great program. Another thing I'd like to announce, we met today. Rotary Club uh partnered with John Coleman Elementary and um there's a book vending machine that has been set up in the elementary school that students can earn tokens to utilize the vending machine and get get books for free out the vending machine. And uh so um that that was well received in the in the school. Great. Rock,

I have a slide as well. In honor of Black History Month, the town of Smyrna has produced a Black History Month video. It honors the rich history and lasting contributions of Smyrna's black community. Through the voices, excuse me, through the voices and stories of residents, we celebrate a legacy of resilience, unity, respect, and perseverance. And I invite all of you to watch the video on our YouTube page, across our social media platforms, and on channel 3 as well as we reflect, honor, and continue moving forward together. And actually, I think it was put out today, earlier today. So, please take a moment and go and check that out if you would, please. And that's all I have. HD.

The um beautiful and lovely Mary Holland McGary, my granddaughter, has a birthday on the 7th. Um she's a Girl Scout cookie seller extraordinaire, would you say? Yes. Yes. Yes.

Um the following day will be her father's birthday and um then actually we'll meet again right after that. But then the uh the number two grandson has a birthday the following week. They do it all in one week. So it's uh quite festive. Quite festive. I do have a slide and it is the same one that I encourage each of us to do every month is to love where you live and help keep Smyrna litter free in 2026 and forever more. Actually, also up in the right hand corner of this uh uh graphic, we have the recycling emblem and you the um the county um convenience center has a single stream recycling. You can pull right up there. It's just really easy to do. You toss your your recycling all into this this bin over here and your regular trash over there. It's so simple. I don't know why everybody doesn't do it, but um that goes along with my encouragement for everyone to shop local. Uh Sierra likes it when we shop local because it makes our numbers better. It keeps our taxes low and um uh gives a whole lot of people jobs, keeps our money within our community. Um, the final encouragement from me is for everyone to be kind. It's hard for Steve to do, but he's next sometimes.

Before Jerry's not here tonight, and we just want to wish him well. He is home watching and um hope that he is recovering from um his surgery. So,

hope hope you're feeling better, Jerry. Um I've got a slide as well. the uh Jeff Cous memorial scholarship program uh that we started a few years ago. They are now accepting applications for uh the 2026 year. I guess the deadline for that is March 13th. There's a QR code on the screen. You can also find this, I'm sure, on our town website. Um it's open to graduating seniors. you you have to be uh a high school senior in our area um or attend um a high school. I think the private schools are also eligible um

and homeschoolers, but you have to be uh in the Smyrna area, the Smyrna 317167 I guess area. Or do you have to be in city limits? In the city limit. In the city limits. Okay. Or attend the Smyrna school.

Yeah. Or attend a SMAR school. Okay. And uh this is this uh is eligible high school seniors, anyone who's planning to attend college, trade school, or any other post-secary program. Uh this is something that I think um those of us that are even involved on the fringe side of this are pretty proud of this. Uh Jeff Jeff Cous's mother is involved in the selection uh involved in the the interview process. So uh the family really engages in this as well. And uh it's a great opportunity for local uh seniors. So uh grab your grab your phone and hit that podcast. I mean that QR code for it disappears. Um also uh last Thursday, February 19th, HG and Mary Esther and I um were invited to participate on the WGNS roundt with Bill Krauss. Um those of you that may not know Bill, Bill is uh TV personality Jennifer Krauss's dad. He's a former town manager in both California and Oakill. Uh and he's currently a political science professor at Mlo. Uh very very entertaining fella. He's uh a little a little older than me, just a year or two. Um but because of that, he has a an awful lot of life experience and uh one of the nicest men I've ever met. Um I've been on it, we've been on a show now,

yeah, half a dozen times or more. Um it's absolutely fun. It's uh it's not really a uh agended discussion, so it kind of goes a little bit everywhere. HG, thank you for coming. You added uh some historical color. It wasn't a legitimate discussion. No, I didn't say agenda discussion. Oh, agenda. Turn. You got your herinades today? No, I turn them up. I guess

if if you missed the round table, it is available on their podcast wgnsradio.comroundtable under podcast. you can go down there and we're fourth or fifth down on the list and you can uh go back and listen to that if you want. Um and I would encourage you to catch it every week. He he had some interesting folks on from Franklin and um I think Brentwood um the week before. So uh I enjoyed it. It's it's something I enjoy doing. I every time he invites me I'm I look forward to it. Uh he has also extended that invitation to allow me to come speak to his class uh which I'm also going to be doing in March. and HG, this is your formal invitation to go with me. Um, we'll be speaking to um students at MLOW in the political science program and uh the assignment that they get is that they have to spend uh what we call windshield time. They have to go drive around Smyrna and it has to be Smyrna and formulate questions that they want to ask me. Uh it can be anything for how come there's not 12 Starbucks to when's the next Chick-fil-A opening or whatever they want to know. Uh, so it's it's a lot of fun. You never know what you're going to get. Uh, most all of those students, not all of them, but most of them do live in the Smyrna area. They're from here. Uh, which is kind of fun. Uh, but we'll be doing that um March I think 17th it is. Uh, so looking forward to that as well. And I think that is all I have.

I'm up. Okay. I've got a few slides as well. And while they're pulling up, reminder, 10 days away from daylight savings time. So, your day is going to be a little longer, thank goodness. Uh, the first one the mayor's already touched on a little bit a while ago about the list she read of all the needs we have for many of our boards and committees. I can tell you that many of us that sit on this council, that's how we began getting interested in finding leadership roles later on is getting involved in these boards and committees and learning a lot about how the government works. And uh I'll tell you what, it's a big learning curve as you grow into this. And um but that's the baseline. So if you'd like to get involved in your community and learn a little bit more on how to get involved, it's a great way to do it. So if you're passionate about making a difference and we encourage you to apply, you can do that at towns.org. The next one, we were here this week and had fun because this group showed up. This is Redstone uh Federal Credit Union here in Smyrna. They have become a wonderful, wonderful Smyrna business partner. What they do and what they've done, they uh they were here one day this week doing acts of brightness as they call it. People were rolling up to the drive up window or they were coming into the window to pay utility bills and things of that nature. And we just happened to have a meeting that day and um got here a few minutes early and got to watch that happen. And uh so what they do, they pay your bill. they would actually pay your utility bill. I watched them pay one utility bill in advance because the person that was paying it had continually ran behind with their monthly. So, they were nice enough to say, "We're going to catch you up. We're going to pay it forward a little bit for you so it won't be so hard for you next month." Wonderful idea. These people go around town, they'll buy groceries randomly for people at the grocery line. So, we really thank Redstone Federal Credit Union for their acts of brightness and

appreciate them doing that. When I stopped in to thank them, the young lady on the far left said the very first one when they paid it, the gentleman started boohoo crying. Yeah. And said then she she said she's a sympathy crier. That when he started, she started. So, I think we forget how much little things like that mean. And some of them didn't believe it. Yeah.

You know, they walk up to the window, you want to do what? you know, and they didn't believe it. They didn't think it was real. They thought there was a catch to it, but there wasn't. So, we really thank uh Redstone for being involved in our community the way they have been. The last slide I have uh this morning, actually, Business Before was done over at uh the Smyrna Senior Activity Center. Miss Fran Dunn's uh group over there and uh the chamber got together. Several us several of us enjoyed uh the social hour with each other this morning. It was a great event, delicious breakfast and fellowship, and we appreciate the center. They'll be celebrating 55 years, 55 years of service this March. Uh there's also a fun community event coming up on St. Patrick's Day, a benefit concert at Williamson Family Farm featuring Sidemen of Note. Proceeds for that will go to the senior's uh the senior cent's capital campaign. If you don't know, they're raising funds right now for their new building that they uh need a lot of money for. So, if you'd like to contribute to them, I'm sure they'd be happy to take your money. Texas uh tickets are available at Evan Brightite, Evette Brightite, and uh sponsorships are available. So, for more information, you can call Miss Dunn, Fran Dunn. I'll give you her number. 615-459-4839. Jerry, get better. And Dave, happy birthday. And that's all I have, mayor.

Okay. Um, a couple of items. Um, I was excited to work with the other mayors from the county and get to speak to youth leadership Rutherford. Um, that is put on by the chamber of commerce. And so, um, thank you to those students that participated and to Mayor Carr, Mayor Cole, Mayor Leman, and Mayor McFarland for also participating. really excited uh to share that fire station 4 has received another award. It was the Associated General Contractors of Tennessee Build Tennessee Award of Excellence. It's the highest honor in the competition and um we were excited to receive that award um last week or the week before. Last week, thank you. Um, volunteer of the year was this past Friday night and Smyrna Parks and Recreation knocked it out of the park again. They recognized two outstanding honores at the annual volunteer of the year banquet. Our 2025 Young Leader of the Year, Kaylee H. Ernon um for was honored for over $250 of volunteer service and awarded a $1,000 scholarship 500 by SMA and $500 by the Smyrna Adult Softball League. And the Kenneth Victory Lifetime Service Award award went to Michael Fain and he was recognized for more than 30 years of dedication to the Smyrna Youth Football League. These weren't the only two honored. there was an adult from each league and a child from each league that um are honored and um it is really a a fun night. So if you did not get to come out with us um this year, hopefully next year you will. Um business at its best, we just celebrated yesterday and members of the council were able to attend and um the business at its best lunchon.

Congratulations to Norman Brown and to Dow Smith for being honored and um and to Jimmy Pittz for being pinnacle award. That's right. So um last but not least um Dave and I got to attend on Sunday and Monday. Think Tennessee had the mayor's roundt. They invited the top 15 cities were invited. 12 uh mayors and staff attended. Nashville, Knoxville, Memphis, Chattanooga, Johnson City, Kingsport, Clarksville, Murphy'sboro, Gallatin, Franklin, Spring Hill, and us were in attendance. And um we started at about 1:00 on Sunday and finished up at about 1:00 on Monday. And we had a great time um sharing ideas, talking about things that are taking place. And um as different and unique as each one of our communities are, we're a lot more alike than we are different. So um it was it was a really a great 24-hour time period. So thank you to think Tennessee for putting that together. So anything else? If nothing else, we're adjourned.