Library Board - Regular Meeting

All right. Um, I call this meeting to order and we'll start with some attendance. We have Sarah Mullery joining us by video and library director Jeff presidel here. Kathy Ryan here. Mart and our slip representative Tina Montter will be joining us as well. Are there any changes to the agenda?

How about an approval of the September minutes? Approve. Is there a second? I'll second. The minutes have been approved. On to community engagement. Who has some community engagement boards this month? Nothing in the room. I did something but I can't remember. I know I did something reflect. Kathy is out of her mind. Right along to the assistant director.

Okay. And I have Who did that? Oh, I remember. Oh, how did you feel? I um came in and uh got myself an N95 mask. We're traveling soon and um also a co thing. And I have been telling everyone that the library is a place where you can go in and see what they have that can help you out in your lives. And several people said that. So, okay. They'll trundle in and grab some things. Are those tests for free?

Yeah, the test for free. Yeah, they're made possible through one of our patrons who's done presentations here before and they work with a group. Can't remember the name of the group. I apologize. Um, but they make this available for free.

It's a new season, they say. within the season and we do we've run out of them so folks are themselves to helpful assistant director report okay I did include that um I change it up every every month I try something different whether I send you the whole packet or keep some of it back or um so Josh has put together uh the program statistics as you can see um yeah thanks things have been really popping. Um I I do want to give a quick plug the Friday fun when found pens. Um so the first one was was well like overly attended and the second one uh was sort of the sweet spot about five people and then the third one uh it was myself and our teen intern uh Stella which was great. We each got a pen and we learned how to write with said pen and um I yeah and then I realized that I actually had a fountain pen in my collection from my mom's things that I was able to clean and purchase ink and so I would encourage you I now been I've been bitten by the fountain pen buck so Jen member is coming up um next month yes Um but yes, I would encourage you. It's just it's kind of a neat thing and um

and how often is that? It's uh one Friday a month. Yes. So ongoing

we're going to see how long it goes on. So she's in the in the process of trying to get it brick and mortar here in Side and open up a pen shop. And so right now it's just an opportunity to share her passion all ages for pens. Sure. I mean, the pens we were gifted are actually kids pens. Yeah, the kids pens from All right. Now, I completely confused myself with um Yeah, what I'm doing. Um so, I've got the October report here. So, I was looking at his September report that was included in the minutes. Um, the the how-to clinic is is continuing to take shape. Um, we have we have three folks firmly confirmed. Um, but we have some others that were that are we're not quite ready for prime time, but we're hoping to start being able to promote that. Uh, which should be fun. Um, yeah. movie then huge hit lots of um lots of engagement that folks really really enjoy it. I'd seen it before. Um and of course the the the intro and the outro that Paul Labra does is really an added bonus. C can I ask how much we paid?

$150. Oh, okay. That's good. Yeah, that's kind of our standard fee for Okay. um for performers and we will go up to um a couple hundred dollar an offer that we're bringing in somewhere else if we need to get lodging. Yeah, it's part of a deal. Yeah. Yeah, it is.

And um Josh will be uh doing the intro and outro for the next movie that we're having in October, The Dracula. So, he's putting that together um and learning why paying $150 seems like a deal because it's it's a lot of work and it's a lot of work. Any questions about about this report? I would make one for um I will be teaching fabric or not belt. There is a big difference. Right. Good to know. When's that?

That'll be during the clinic which is So Tina will be on December 6. Okay. Yeah. Yeah. That's in the future. That's our our pilot of a how-to clinic. That other questions on the assist director report. would you give us the friends and foundation report? Sure.

Um the seaside library friends and foundation um board is one member short smaller. Um our um secretary Christy has uh had to resign because she's got so many things on the plate. So we are in the process of looking for someone who will be our secretariat. We're looking for somebody who has um uh who's pretty well-versed in in uh technology because that's she has been quite um the innovator for us in technology. So at this point we're kind of down to three people on the board. We are working on membership processing um uh processes and procedures and reaching out to people who have been members in the past so we can increase our membership and um right now we uh is it January?

Yes. Yes. In January, we will have a member event here at the library on a Sunday. On a Sunday. Sunday afternoon. Yes. So 2 o'clock on Sunday afternoon and I think it's um I was going to say 17th or something. Yeah, the middle of the month. So So that's what we're up to at this point.

Okay. And library director for All righty. Thank you. Um so in our partnerships and community engagement week a bunch of stuff going on. Um so as you know we have the the WOW program the words on wheels and um Barbara who's our coordinator um makes contact with the local facilities and we have um two volunteers that have been doing this for close to 15 to 20 years for each of them. Um so delivering the the materials to to the folks. So in an effort to just sort of drum up some more interest in the program because as you would imagine folks who are participating in this program drop off the program for a number of reasons and so we are trying to um continue to to build it up of you know having folks involved. Um so Barbara and Joyce and I went over that every week at the Suzanne Elise um facility they have a tea an afternoon tea which is just delightful. These folks are wonderful to chat with um I think we got two new uh folks signed up so that was really fun but also just you know to have that opportunity. Um, and then for the, uh, the Hispanic Heritage Month celebration in Canon Beach, uh, I actually had a table set up. Um, I was going to try to include a picture, but it took up a lot of space, so I took a picture of the table. That was exciting. But we had this cool new table cover. Um, it was a great event. The weather was lovely. And yeah, handed out bunch of books. Probably talked to about 60 60 folks. That's good. Yeah. Right. And then I got a an email from so the seniors at the high school do something called a senior research paper and um this individual reached out to me. Their

thesis is the banning of books is a form of censorship that affects the students politics and everyday people. So we had some questions about what were my thoughts about um banning books and you know how does that affect students politics and for the gay people. So we had a nice um nice phone chat one day and then I actually just responded to an email from him that he sent as a followup with some additional questions. So interesting to see what his um ends up being. I don't know if I get to see the final product, but I know the teachers will be there. And let's see. So, and again, we partner with history and cops with the museum um to put on the history and cops program. Um so, the season 10 was kicked off uh last month uh with Washington State Parks interpretive ranger Aaron Webster and um it was a very interesting topic. is sort of this early um naked and afraid was basically the name of the program and it's this idea of like survivalist you know out in the um in the woods but he um he wrote articles for the paper so that's how he sort of got the information out what was doing it was a very interesting interesting topic um and then of course we hosted with all staff picnic here in the community room which was lovely and uh We we now are able to offer all city staff a free library card if they don't live within the city limits of seaside. Um, so we had a couple folks sign up for and um, they didn't put a lot in statistics like right now what the trends that I'm seeing with like our door count and circulation, you know, summer summer is over and folks are

still coming out and we still have pretty big numbers. Um, but it does drop off after push and some building updates. Um, and I put this on the agenda, sort of the furniture refresh. Um, so I need to develop a and I feel like this is a perfect place to get ideas from, um, my team of folks who are, you know, here to advise and um, you know, give me feedback as to what they're hearing from the community, what they would like to see in the facility. So hopefully we'll come up with a plan. we may not get to it today, but it's on the agenda and we can sh um the roof was treated and cleaned and um this stuff was left on the roof on the Monday and so Tuesday we got a lot of questions about what was wrong with the roof. So that has been taken care of, but we do hope to do that.

What was it treated for?

Uh the moss the moss and stuff. So they're up there scrubbing and interestingly uh the company installed um some hooks up like repelling hooks at the top of the roof. So if you want to try your hand at in a quasi safe environment absolutely do that at the December building. Um, and we had the carpets cleaned and hydrophic, you know, just the basic stuff of the maintenance. Um, and to the point about windows, uh, one day we noticed that there was a little we hole in one of the windows on the north side of the library where the tables are. Um, reached out to Lasco. They replaced it um, super quickly. And because of the cost, I'm thinking we have a few that are um that are hazy, you know, the fog. Yeah, the fog on the inside and there's no way to clean them up and they just they look awful. So, um I'm kind of putting that into the pipeline of replacing the most egregious ones and then see as we know that the price was $750. So, you know,

it wasn't free and it wasn't 3,000. So, I thought it's all unicorns anyway. Um, and yeah, so staffing, we um Scala, our our intern went off to college and we did submit um our intent to host another intern next year. So, amazing. We just actually Marian and I gave our presentation to the state library. Uh today this morning we had a we received a grant to cover cost of some of the team cost. So we presentation and got to hear what everybody else's teams worked on which was always inspirational. And I thought it was interesting we have some milestones to report. So, um, Barbara and Anna have both been here just about three years, and Josh celebrated four years last month, and Susan celebrated 13 years, and she's been here, of course, involved with the library much longer than that as as an employee, and I won't mention the rest of them because they're off the charts. Um, but I did some calculations. We have over over 80 years of total longevity on our staff. So, There's there's a little negative.

Any questions on Jennifer's report?

My first piece of information is this is going to be a library policy review preparation for updates. And I feel like we can continue to pause on that one until we do both would be draft recommendation for ordinance formally establish. So, and I think where we were last time and we had some um some conversation back and forth and it might have been on my echo. Um I think this was in the minutes from the special session. So, I was looking at it from Missina. We have minutes. Thank thank you to Sarah for capturing the minutes from this special session. And so we have sort of the discussion available and then in the official minutes is when we did the um the actual voting was right. So I guess maybe go look at that and see what else.

So I suppose everything has been signed up on voted on. It's just getting it into format. Is that how it feels? Well, the format will be taken care of by um Okay.

I just want to say real quick, sorry about the confusion with the special session notes. Like I understood what we agreed upon. I think I just maybe typed it up incorrectly. So, it seems like it was correct on the board meeting notes. Um but I'm happy to update it or if you want to update it, Jennifer, before you send it on, that's fine. Okay, thanks Sarah. So if we're not responsible for format and we have already voted on everything, do we just send this piece over to Spencer? Yes, I think that's what we would do next. And unless you do you feel like there were other things that we wanted to include?

Well, I was uh just curious as to I think that we had touched on it and then we untouched on it. Um the term limits for officers think we talked about two years for president. Um I'm not this is all kind of cloudy in my mind. I do not remember talking about it. I think a couple meetings ago we touched on it maybe

because we talked about we talked about the president how if if a president dies and then vice president takes over he finishes that term and then he's still eligible he or she for two full terms. So is that is is that the term for the president two years? Oh no I don't know I think you're talking about two different things here. This is like assignment of a role. So for example, so Megan is the resident board. Um and is there are there any term limits for the roles within?

Yeah. Are there any term limits for the roles within a chair, secretary, vice chair? I don't remember taking any notes about that. Yeah. Like I don't know that we talked about that last time. That's something that needs to be talked about or you know who cares. It's one of those I guess the question how how did you land the

land? She passed a few bucks around that time and then Yeah. So I before Kathy and Sarah came, I was the newest board member. So I don't really have the most experience with this, but from the time I came until test expired, um, we didn't have any kind of election. They just kind of fulfilled their roles until they weren't here anymore. So I'm not probably the person to ask. and even Kathy, we were both here for previous elections.

In in my entire term, um Tess was always the chair and then when her term expired, I think I became the chair. Yes. And then I was chair until she came back on board and then she took it over again. So I must have been chair for four years then. I think that sounds right. That sound right to you, TA? Okay. So, so once chair your chair until your term expires. I I I don't But it says there's a two term limit. That's for your just place on the board.

That's your not your not your office. No, your office. Actually, now we've lost that that you have to reapply. It's not Yeah. That just seems kind of sloppy to me that once you're the chair, you're always the chair and if somebody was the chair and then they leave and then they come back, then they take over the chair. I I just don't find that to be voted for. We voted for Well, you left that part out. Okay. I'm sorry. Yes. Yes, we voted. For those of us not knowing it sounded like Jess came,

when did the vote when this voting happened? It was in December. Well, no, it wasn't. It was in January after the new board members came on board. Yes. which always seems a little hard to me as well because it's just such a transitional phase, you know, and sometimes we have a month where we don't have any board members at all. We haven't assigned new board members. I do feel like there's got to be a yeah a smoother way to do this. I just don't know what it is. It's like the just it's your turn. Your turn,

but not everybody. You want to make it when you're elected, you do it until your term ends. I don't. And so that would be a fouryear. Well, you're not going to get elected to be the president when you just enter into the board. You know, it's usually it goes from somebody who's got some experience on the board. Right. And some because I was experienced but I decline. Right. Right. And that you're right. But I think that in order to and this is nothing against you Megan, I'm just talking about in the past my experience is that having new

leadership periodically, if it's every two years, if it's every year, whatever it is, keeps a board on its toes. and different people have different ways of interpreting and bringing things in. And I just I just think that there's a freshness about it. My opinion to have somebody come in and say, "Well, okay, they're the president now. They're going to be the president for the next four years of the chair or whatever." That just seems lazy to me. But you could be reelected. You could be good because that's that's been our problem in the past is people didn't want to take that role.

And why are you on a board if you don't want to take the of a leader? I don't want to takes all kinds of people to serve on a board. I think you need the people who want to be a lead. You also need the people who want to write notes. You need all kinds of roles on the board. Yeah. Um, so what's the difference in what you do as a board member besides work on the agenda with Jennifer? And that's kind of a new thing. That's something that we just started, which is good. Yes, I like that. Yes. So, is there anything else that y'all do that

I don't know about? No. I mean issues arise sometimes if something comes up then you might meet about it uh especially we've done that a couple times as unexpected things have arisen so I think I think it's that I think the normal role is just showing up leading the meeting trying to keep things in line meeting with Jennifer about the agenda and then as needed when things arise which things do arise I mean nobody interstate the del situation. Yeah, exactly.

And I don't know if anybody else has noticed this, but two courts in uh Texas and Florida just upheld that if any patron of the library goes into the library and sees a book that offends them, they can just remove the book. Well, Jackson is employed. Well, he say that, but you know, it sets a question. These are things though potentially that we would need to talk about. I would like to have somebody that was experienced in that chair position to be the primary one confer

and you never really know what's going to come up. I remember right after your interview I think you mentioned the type of policy in place. We were all like whatever happened here. We don't think it's going to happen. Never know. It's like I never

So do we want to vote limit offices? I think we should for how many years we should talk about what what we can vote on. Okay. I think less than two years is hard because there's a learning curve to get into your role and you only have 12 meetings in a year. Mhm. So, should we vote on want it to be two years or four years? I I have one more thing to say. God bless you, Sarah. If you if you tell her that she can be out of here in two years, I think that a secretary assignment should be like Supreme Court justices.

Yeah. Really? Well, I actually am leaning toward four years. Um, but I would be happy with two years if that is what the majority um feels. Although someday I might ask someone to take notes for me if I'm just too tired of it. Yeah. Okay.

And for me I feel like switching them switching roles every two years um just feels sort of unnecessarily complicated. kind of like it like the the role itself is kind of attached to your term but again majority rules. So,

well, why would the chair, let's say it's every two years or four years, doesn't matter. And someone is elected to the chair and the chair becomes the vice chair. So, that the experience of being the president is like a uh a backup. It's like a a support. It's like an immediate past president,

right? Immediate past president becomes vice chair and helps Mr. Word groom. We don't use that word much anymore. Mentor. Oh, good. Thank you, Heidi. Excellent. Word Smith um helps mentor so that there is a a process so that if there when there's if there's an election that Megan knows that next year for example she would go down to vice chair as a support for the new chair and work to help them with the learning curve.

Yeah. So we've got two things. The length of the term and if there are term limits. Those are two separate things. So do you want to do a term is two or four years and then the limit is you can have two terms or four terms or know the limits to how many terms you can have which is a little bit decided upon by just the limits of how long we can serve on a board. Right. Right. December. Right. So um which you can reapply. This is my first but yeah. All right. So shall we vote on if you want the term to be two years or four years?

Okay. Yeah. Kathleen. Oh have a motion to vote on this proposal. I make a motion that we have a vote on term limit limits or t length term length length. Is there a second? Somebody's got a second move forward.

How do I make this? You have to have a second. But but as is valid until we have a second, right? I mean like we're we're in the process and that's correct. I don't think it's valid if you don't have a second. No, but I mean like we've done everything correct to get to this point. Yeah. Have a motion and then you have to have a second. Then you can have discussion if further discussion is needed and then you have a vote. Okay. It sounded like maybe I messed up the process. I don't think so. Okay. Is there a second? Okay. So the what is the motion to to vote on the chair?

Well, all positions. Yeah. On two or four years. So yes or no. Well, we have to I think we have to be specific and say um two years and then people who want two years they vote yes or no or and and we have to be more specific than just saying length. They have to be specific as term. Right. So what do you guys think? Is there a motion to motion? What's the motion? We need a second and then we can have more discussion.

If we don't have a second, we don't have a motion and we can't discuss. Sure, we can. No, we can discuss. You can discuss all you want, but there won't be anything decided if you don't have a second. I I just want to see how you guys feel. What do you think? Two or four? Four. I think four as well. I'm kind of going for four, too. Sarah, you're you're on four as well. Yep. The other one out once again. That's okay. So, yes, our motion will be voting on the voting on the length of a term for officers. Okay. To be four years. All in favor?

All in favor? I. All oppose. I Okay, motion carries. Okay. So, We had one opposing. Okay. All right. So, does that settle pretty much everything that everyone wanted to talk about before we now have to determ how many terms you can serve as an officer? Oh, yeah. Yes. We discussed that at the last week. No, we discussed membership board membership. We're talking about officer officer. Okay.

So, our only options are one or two. Yeah. I I wouldn't put a limit on I guess. Sarah, do you think um would you put a limit on that? No, I wouldn't. Yeah, I think would you put a limit on that? Yes. Would you um like me to make a Is there a motion to put term limits on officer positions? I make a motion that there should be a limit on officers positions um of two years.

Is there a second? Two years. We just two terms. You mean two terms? Two terms. So, is there a second? See, that's that's where I have to put it out there and then there's no second. That's why I wanted to talk about that other one. Well, there's no second when there's no motion. But I interject as a community member who is well averse in Robert's rules. If you put out a motion and there's no second, the motion dies. That's right.

Okay. If anybody wants to discuss, you second it. Not because you favor it, but just so you can put discussion on the table. And at that point the motion could fail at the voting end of things. If you want to discuss you have to have that second clarification.

So is there a second for the motion? Sure. So discuss it. Okay. So we do not go into a vote and go to a discussion, right? Correct. Okay. I think you made the motion. Would you like to lead the discussion?

Um, I don't mean to lead the discussion. I just would like to express that as I said before. I think having turnover, even though it's not a brand new person, it's still a board member. You know, it it just it makes sense to me to have a refreshment. My idea, my my thought is that the the advantage of that is that it gives everybody the opportunity to become an officer, but on the other hand, it's just more business that has to be taken care of. So, I don't I don't think it's I have a question. If you have to reapply at the end of your four years now, does that mean that you also would need to reapply for your

officer position. Yeah, but it's just us. You'd you'd say who who's nominated for president and and somebody say, "Oh, we would nominate May." But I mean, if you're going through the official process of the city, does it make sense to have that parody and go through the official process here as well? Every four years. Yeah. So, if four years is one term, then yeah, I mean, it's not a limit. You could We'll have to have an election. We just won't be denying you, right? Like we won't say you absolutely cannot serve as president. Yeah. And historically, it's been hard to fill some roles, right? Yes.

Um that's the main reason I'm crazy about this rapid turnover because it is hard to fill the Well, we'll have and we'll have new Sorry, but we'll have new folks, you know, famili potentially turning in. And so, and no one's saying that you can't, that you couldn't let someone on you, just that there's the opportunity to serve someone, right?

Okay. I'm thinking logistically though I know that's supposed to be part of the discussion but um logistically I'm thinking all right if you have new board member right and you someone is still serving their fouryear term and then you reup just trying to think about it logistically like what it would is it possible that you would have your position as a as a officer outlive your time your term as a

as a member. So those don't line up. So

and I will tell you from what's happening with the rest of the committees, they are pretty much going to oneyear terms. So that every year because then it doesn't matter what the term you you've got your term on the board and then there's officer cuts. Okay? If your term on the board is four years and you come onto the board and there's somebody who's the president and they have three more years on the board. Well, you only have one year left when that person turns out of their four-year presidency or chairmanship and then you then it doesn't make sense to make you the chair. That's why most of the other the boards are looking at one-year terms. And then if the board wants to keep reelecting the same person or the person wants to sit, it's much easier because you're you're not going to term out your your appointment while you're still in a an officer position.

So not logistics. It's kind of strange. We are, you know, we're currently talking about term limits, how many four-year terms you can serve because we have already decided and voted that the term lanes will be four years, right? But the question now is does it cap at four years or do you have the opportunity to be reelected? Yes. Are we ready to vote or is there any more discussion that anyone related to pursue? Sure. Okay. Um motionless again.

Well, I I thought the motion was No, you gave a second. Um and then you had discussion and now you want Now you want to vote on the money on term limits. Yes. Um, so the voting question is, do you want to apply term limits to officer positions? All those in favor? All those in favor of applying term limits of applying term limits? I'm not into I. All oppose. Sarah

opposed. Okay. Does that button up everything that we need to send over and city level recommendations with that um on boarding um the qualifications terms duties and responsibilities that conflict of interest piece. Are we going to take it from that other document? There was a mention of a conflict of interest piece that would be part of the application. We don't have to submit that at this time. We just have the outline. Correct.

Believe so. Okay. And I'm sure we'll get feedback from Okay. Um Yeah, it sounds like it'll be kind of back and forth conversation before it's great. All right. Um, I'll mention that one thing that was brought up at the last meeting was um, if members of the library board could be part of the process at city hall for bringing on new members.

So, I asked the mayor and he said, "If that's what you want to do, you can do that." So, I wasn't here in person, so you guys have to remind me. I did watch it on YouTube, but it's a little difficult. Um, you voted on that, right? if you wanted to be part of the process. We wanted to be part of it. I think we just or there was no second maybe since it happened. Okay. But it was talked about it was discussed and I had brought it up to the mayor who said you can do that if you want to. I think we talked about we can do that but we don't need to officially do it that it's a required thing.

Yeah. Um any public comment? Public comment. Uh board comments business. Oh, I skipped right over.

Yes. So, um, in the past, um, well, we've had one, um, all boards gathering of the local public library boards, uh, which we were talking about like strategic planning and things like that. Um, so there's that version and we included Canon Beach. We're not officially public library because we don't receive public funding. Um, but it was important I think to include that in the discussion and I thought it really added I thought that they were really interesting and when R.J. did author event weeks ago there all the librarians recognized me from that meeting and I whatever we for moving forward I would like to be

Yeah. Sure. So there's um the idea of doing something like that, but then there's also the idea of having all of the seaside library board people come together. So we have the art committee, we have um the sliff board, we have um this board. So there's an opportunity that we could be once in with the master. I thought it was very successful. Yeah. like a and more of a social like that sandwich. Yeah. Whereas the other one where the other boards we were really working on

we we were working more I thought the with all the boards associated with the seaside library. It was more social

and more oriented but I thought it was very valuable. So I can certainly start thinking about I feel like this year is already overmber of course um through November here and then um but I start thinking about what that would look like for something in 2026 for us um and what we could do with the seaside um folks sort of a social and then reach out to the other uh library boards and see if um we'll be able to pull off another kind of joint meeting um building on the work that we that we were done at that meeting. That sounds something interesting refresh for life.

Yes. So, um, in the original request, it was the idea and the the number of $30,000 um was attached to it for um essentially refreshing some of our furnishing. So, if you if you wander through the library space um we have, you know, all the same furnishings that we've had since we've opened except these tables are new. Um but in terms of like the public space, um uh one thought is those big beautiful wooden chairs that fit no one. The one size fits no one. Um they are they are really quite beautiful. I think when they were originally purchased, they were probably about $200 a piece. They now retail for about $1,000 a piece.

So I would like to not get rid of them. Um unless we have to do a fundraiser. So, but I I think they could use um some new cushions

upholstery. So, that was one thought. Um another So, a couple of other ideas that have been sort of floating around. the idea of having like more flexible furnishings so that if we wanted to have something um an event, let's say in the back corner by the fireplace, if our furnishings were less those sort of heavy um wooden tables and um it would be easy to sort of move them out of the way and have a different kind of space. So that was um another thought. And something else we were just playing around with was the idea um of our computer lab. Uh if we were to relocate that in the main atrium of the library space um creating kind of a little put it less of a feeling of like I'm sitting in a corner and no one's watching me. um to I'm sitting in the middle of the library and everybody's watching. Everyone's watching me. Um I think it's also just some ideas that we've been throwing around. We'll have folks yell from the computer like, "Hey, I need help over here." Um to the folks at the library. Yes. So, um, we thought maybe if we made them a little bit closer, the idea of yelling from the computer might see, you know, they like raise their hands.

Um, they really do that. Oh, they do. So, moving make it clearer for me, please. Moving the what is it? Computers, however many are in there. Eight computers. Moving them out into the main atrium and then doing what would that space the computers are? um potentially creating a tween space. So right now we have a children's space which is sort of birth to you know um elementary and then we have teen the teen space. Well, there's that age of kids in the middle, you know, you they're like too cool for school for the kids room,

but they're not ready for the teen room, you know, and so we have this, you know, population of those. We're looking to add the tween book club to them. So, it would be and it would allow us to kind of expand, you know, if we're putting in some shelving in there and putting in we could move stuff out of the children's collection into that area and free up some space. Are we going to need more furniture for that? It would be shelving and then cooling furniture. What's that? Night chairs. Okay. bouncy castle. I don't know.

Um anyway, so these are just some of the first few ideas that we've been tossing around, but what I I would like for you guys, which also would refresh the mood. Well, it also sounds like one of the big reasons is because it will discourage improper behavior. and don't get we we have very little of that, right? Um, but I I do know that, you know, everyone sort of gets a corner and so what we sometimes find is folks sort of lay out everything they move in

for for the 90 minutes and again which it's thereability but it's it's sort of a less of a feeling of you know this is my domain I'm not so I I'm not a fan of you know I worked at libraries where you walk in the door and the first thing you see are computers. Um not a fan of that feeling that you get. Um so been thinking about ways to you know create kind of like a pony ball where you know I would sort of hide a lot of the um components of things around it. So these are just

sure snake things they fire. Do you have any plans for the boardroom? Um like every everything's open, you know. We haven't I just like to see it be utilized a little bit more because we don't really use it much anymore and when we do it's not really conducive to what we're doing anyway. I know it's nice to have as a backup, but maybe something flexible in there, too. It definitely does get used oftent times by by singletons or you know two folks meeting just furniture that would be more conducive to square.

Yeah.

Um so that's an option. Um you know display display furnishings, you know, we'd have the two sort of oval pieces. We have one up front with new books. we have uh the one in the back and has sort of a rotating display of things. Um so those are kind of the the big pieces that I've been thinking about but um haven't really landed on anything but would love for your input as we're going about it and everything sense for you have a timeline. Will you want to have things settled? That would sounds that would be great before the next budget.

I I haven't confirmed this, but yeah, I don't know if the 30,000 needs to be spent in this fiscal year or if it's the type of budget that rolls over. Not quite sure. So um the other piece to consider is we have our very generous um friends and foundation um group that you know we we developed a plan to implement and 30,000 only covered portion of it. It's possible that we could, you know, make that special request in the future to our so

is the atrium wired.

So, as you handle the old computers coming out there, I'm seeing cords. That was my first that was the first question I asked was I chatted with Compass Lane and I asked if we have the ability to move a computer and potentially we'd like to move the accessibility computer out there too. It doesn't need to be off by itself in this special room. Um bring them all together into one space. So there are switches in the floor and yeah for a couple hundred dollars we would have you know multiple switches and by switches I mean ability to get data to all the machines. Um and that's kind of the idea of that pony wall that would create something that would block you know just to see all the ports on the ground. So yeah, that was my first question is can we even do this without you know running stuff,

you know, thousands of dollars of electrical work. So, no, it's actually pretty straightforward, but it would be about um figuring out what those furnishings would be and then every member of the public. Actually, I think there um as you talk about that, what I see in my my mind's eye is actually um a circular pattern with all the computers back to back in a in a octagon or something like that. So, it's sort of a roundabout thing. Um the um I was gonna say something about the lighting in the tree is a little bit. So that's the other thing that that I think about um that you you're looking at working with computers. I like the idea of the um of a pony wall that have a round so it sort of encapsulated. Um have you thought about doing kind of um a survey of um patrons?

I'd have to figure out what to ask them first. Yes. Yes. Um because people tend to be more uh attached to things that they had a hand in. And then as far as the furniture is concerned, I have to say personally, I have hated those big chairs from day one. I find them very uncomfortable. The cushion.

Yes. Yes. Because they don't sit up straight enough for me. And and I know you can arrange them. And even when I sit it up as high as I can, I much prefer sitting at a chair at a table. And and that's a personal preference. I mean, if it was a sort of a comfortable armchair, maybe I'd like that. But, um, so I'm hoping that we are looking at losing a lot of tables with chairs. So, but I I have found those those big chairs just totally unable.

Okay. Comments. I have a sorry I have a quick comment. I know we only have a couple minutes, but um this is just going back to what Jennifer was talking about in new business and um I think I put in my email that I'm out of town for work right now, but I was talking to county one of the southern Oregon counties public health and they were telling me about this event that they had. It was called a community baby shower and they got like the fire department and the library and like all these people from the community, the hospital, public health, communicable disease. So, this is like public health specific, but everyone brought resources and things to give out to a specific, you know, um new new families, new parents, whatever. So anyway, when you were talking about bringing all boards in Seaside together, but it being more of a social event, it also seems like it would be a really cool opportunity to like talk about some kind of event that, you know, all of those boards could bring something special to and who we could sort of, you know, target for that. Very good.

Anyone else? Yes. Um, I was very concerned that we possibly need to talk about decorum at the meeting because uh something happened at the last meeting that I I know was probably said in Jess, but if you just happened to be watching a recording, it was definitely something that I thought could be embarrassing to report and could go viral. Luckily, it did. Um, I'll watch it. Okay. Thank you. You know, you can speak directly to me. You don't have to.

I really speaking to everyone because I have a real body mouth and I could be the next one that might say something inappropriate. Probably maybe not all of our newer members, but the ones who have had a lot of opportunity, we've all probably slipped up and said something that in hindsight maybe wasn't the most professional. So it is a good reminder of all this just to try and remember that we are being

other comments. I'm going to go back to the furnishings because um I'm with you. I'm when I went to high school, we did our work in the library at tables, you know, and we go get the encyclopedia and have it out there. There's something about library needs tables. I think that's why they call them library tables.

We want to get rid of them. They would be, you know, just sort of like these are super easy to move, right? You can fold them up and slide them away or um so just thinking about some some different configurations down the line. Yeah. But it's it's interesting though. I mean, I spend a lot of my waking hours in this building and a lot of those pe those chairs get used. It's it's amazing those add or neck chairs which is why they need to be recovered

or maybe like lots of pillows that you can stuff in there. So, I I both did the um the original furniture provider um for the building when it was built came out and kind of did an assessment when I was first looking at making this request and he said, "Oh, yeah. There's all sorts of things we can do in terms of bolsters or, you know, additional um cush cushions because I think right now we just are these are just pillows that were maybe picked up and teaching that um Yeah, Rhonda deck chairs. They're they're notorious for being uncomfortable. Why are they so popular?

They're beautiful to look at. I've had chairs in my house that were probably meant to be outside, but they've always been inside. I will say that they're a little different than these cuz they practically are tables. The arms are really big. Yeah. and that they've worked really well in my house for 30 years because they were like a table when I think I don't remember the exact number but I had a volunteer count all of our furniture sort of in preparation for this and I can't remember the number feels like it's more than 13 like it might even be 19 like we have a lot of these chairs and then where's a bunch of them that broke down

there's a couple that didn't like them. No, I don't think they had anything to say about I think I I do not remember um the library board being consulted on the front. This is new. It was the committee. It was a committee. You bet you there was someone said I love the old chairs. I was find you know all of these chairs people are very much

sometimes there. All right. Any other board comments? Our next meeting will be Tuesday, November 4th. Yeah. 4 p.m. And this meeting is a journ. Thank you. Thanks, Sarah. Thanks. Thank you, Sarah. Thanks.