Library Board - Regular Meeting

All right, I call this meeting to order. Um, attendance right here. Kathleen select representatives here and missing are Heidi our Heidi Hoffman our council representative and Sarah Miller and are there any changes to the agenda? No. All right. Do I have a motion to approve the July minute? I sorry. Yes. I'll second.

Okay. Are community engagement? Anyone have any community engagement reports?

No, not really. Okay. I'll do my my own community engagement. I really love the shoots and ladders out here. Oh my god, I like it. I came my husband and I came and said, "Oh, let's place." It was one of the summer meeting um family programs. So the interns and um got out there and painted um took a lot longer was very labor intensive to create the the board. Is it actually paint? It's paint. It's not chalk permanent. Cool. That's good.

I mean, it's too couple weeks. So, how do you spin? So, they um they handed each kid a giant die like cards would die and then they would toss it and then move they physically move. Yeah, it was fun. And I shared a picture of it with uh Spencer, city manager, and said Canada. We would have snakes and ladders. That's right. So you slide down snakes. So that's what they do in Canada.

Snakes. Well, then you can like roll up Tyrannos. Not trannosaurus. What's the one with the the dinosaur that has all those? Oh, Triceratops. Stegosaurus. Stegosaurus. A brush up on our dinosaur. Yeah. See, that's what you'd go if you're going to slide down a snake, you should climb up a slack. All right. Director report.

And I think actually I did include that with your um read along. Um you have the July program statistics. So, um yeah, we're getting um more and more folks at board game night. I think even maybe references that with the in the highlights um you can see the the details of that. Um, we even have 14 people at the Friday Fund with fountain pens, which is uh literally a pilot program that we're trying uh with a local um woman who is interested in having um opening a pen shop. And so in a pen shop.

Okay. Yep. Buying pens and meaning. I have a pen fetish so I understand. Well, then you should be connected with Michelle. So, in this going to have quills or I mean all of pins. It's a good question. To be announced didn't participate in the um that happened when I was So, what fun were they like drawing? Yeah, I think they like learned maybe calligraphy.

Oh, okay. I like it. Uh so yeah, we've had um obviously huge numbers at all of our um summer reading events. Um we've had good numbers. Yeah, it's really good numbers and we're our grownup um program members are also the summer reading program are also getting ramped up. So hopefully we'll keep building on that. I think last year was the first year we did it. And adults Well, there you go. They um I guess it doesn't talk about the details, but they did an independent workshop.

Yep. We did also join uh with other Oregon libraries which we received 10 Ravensburgger puzzles uh so we can have like a puzzle competition. um that it's called speed puzzling and um yeah that other libraries have have had this type of program. So for like two hours you're setting up you have a team and you know whoever finishes the puzzle first. So very cool.

Yeah, we'll see how that goes. Um so yeah and a little bit of pivoting. We we had a program arranged and um she had to cancel. Um and so Josh is going to uh do a screening of American Graffiti and is putting together his own sort of um intro and outro for the um for that program along the lines of what the the film historians have been doing. So Any questions on the assistant director report on to the foundation report?

Um I was just thinking, okay, what am I going to say? So um the seaside library friends and foundation um kind of slowed down during um I'm going to say starting May, May, we kind of slowed down. we had some people away so we didn't have as many meetings of our board and such. So we made the decision that um we what we're concentrating now on is um increasing membership and we made the decision to uh remain with the same board which we we were going to have elections at the end of July decided not to. we uh put together a resolution that all of us who are working on it now will remain on the board as is um to December and that's when we will have um a membership meeting and and it helps us kick off our um our official year our fiscal year is is the same as the calendar year. So, what we're um really concentrating on now is uh getting the word out about membership and recruiting members and that kind of stuff. Um towards the end of the year, we'll be looking at different ways that we um we'll also need volunteers, especially volunteers to uh work in the in the bookstore. um because our purpose is really to support the the library and most of that support comes by the way of some stuff. Um we paid for several we paid for all the programs during the summer. Um so uh and we now have and I didn't bring it with me. Um I can go and get them anybody wants to buy you. Uh we

now have two different um book bags that we are selling the table and a nylon and Leo will tell you the reason that and the reason that there's two of them is because I am the canvas one and so we decided we'll get some of each and so so I will I'll go get some while show you. So, little competition going there. Well, and there's there's some other competition was now the library as it can.

We had run out and we had no bags to sell and yeah, in the interim we went with the the one one book on Casside logo. Questions? We're moving along. Will you give us the library director report?

Sure. I And I did include um I know it's not that we can read along. Um one big plug I would like to make is we are hosting a blood drive here on the 12th. Uh I believe it's the first time we hosted a blood drive here in the library. Um, and my understanding is what the way it works with the Red Cross is they find folks to partner with and then they offer them regular in that same location. So, you know, if you always would give at a particular the rec center um when you're there giving you then just sign up for next time visit and um in that location. So, we're hoping that it's a good partnership. It's set up for Tuesday, August 12th. Um, and we do need to get folks signed out. So, you know, if somebody wants to give up some of the blood and qualifies or whatever, um, yeah, we can I think we might have a link on the web page, but um, we're trying to folks what else? So yeah, the statistics because we just wrapped up the end of June towards the end of the fiscal year. So I'm in the process of pulling together the the yearly statistics that will then get reported to the state of Oregon. Um and so just a few highlights of those. We've um yeah circulated over 50,000 items. Um, we added 2141 books and also weeded 2261 books. So, you've been in the class, you probably can tell um that there's more and more room, which is nice. Sort of like when your closet gets too full,

it's hard to find the new stuff. So, um, and we did have 284 programs and outreach events with a total of 7,8 library cards, um, meeting room reservations are holding steady, lots of volunteers, and approximately 45,600 visitors to the library. And now we actually know that that's a realish number. Whereas before we were just calculating based on the in and out from the front door and it was I think that was actually the number that was being reported. So in the past it might have been 85,000 or something. Well, we didn't have 85,000 visitors. We had half of that because they came in and they were choice.

Correct. So, so this um this is a more realistic to report. Um I did go ahead and schedule in um I spoke with uh Ed from public works. And we were talking about, you know, the cost for treating the roof um and having it cleaned and um while it seems like an exorbitant price, uh it's pretty standard and if kept up regularly moving forward every couple of years, it will be less expensive than that. And then I just budget for that. Um so I don't have $8,500 in my budget line for um building maintenance. I think I have $5,000 of the budget maintenance or building maintenance. Um, but I think of it and this is how how Zach will talk about it. You know, I'm given a big bucket and we've divvied out our own little smaller buckets. Um, so as long as I don't go over whatever that big bucket number is. So there's areas where so we're going to have it done and then we won't have to do it for another couple that will happen in the fall.

And when you do do it in a couple of years, it will not be as expensive. Correct. Yes. Yes. Unless everything gets more and more expensive as things. Did you say the city's going to do it with their own manpower or is it No, outside of contract you're hired. Yeah, we we had talked about maybe having um you know the fire fire trucks come and start. Yeah, probably not. No, no, just go for that.

By any chance, is there a goal group up there? Because a guy that I know that does this work told me that he's getting more and more calls about get this skull chick off my roof. And he said it's like cement. It was looking at it. From down here, what I see primarily is is the moss. It's okay, but not a lot of I'm sure there are golf substance, I would imagine. Yeah. When it lands on my car within a day, otherwise

not strong enough to remove the pain. And I don't know if you noticed, but um our two handicap uh signs in the parking lot have been refreshed by public works and they look amazing. So they did the same sort of treatment that they do for painting lines city. It's like this heat, you know, application and so it's very vibrant and great about that. Then our our three class works interns will be wrapping up the middle of August. Um but we had one request from um one of our interns to see she leaves for college but not until the end of September and she we asked if possibly the people she work and um we decided to find the money to have her work an additional five weeks at 20 hours a week. She'll help us with finishing up some projects and um yeah, she's she's

so excit Yeah, actually this morning um so the um American Library Association host their annual conference in July and um so I saw the interview with um the former librarian of Congress who was fired

but her goodies anyway but they they and so she was interviewed um by another author and a lovely I can send off the link to take the full interview, but um they referenced Nikki Giovani and um the um her

that she that she wrote about my book form, but I also I included the text of it in your um in your packet. Um so it's just um She has a little preamble coming up. Um, she says, "Hurry up street all the way to Vine Avenue to the Carnegie Library." And then she says, "A library is a place to be free, to be in space, to be a cook, to be a crook, to be in love, to be unhappy, to be quick and smart, to be contained and cautious. To surf the rainbow, to sail the dreams, to be blue, to be jazz, to be wonderful, to be you. A place to be. Yeah. To be

bring tears to my eyes. Exactly. Nikki Giovani was an amazing um writer and was she passed her. Um anyway, so I thought I would just do a little story time and share that because I was inspired by it today. Uh it was a nice remembrance reminder of what we do every day here and why we do it and so to share. Thank you. Any questions on the director report?

Yes. I'm just curious is 2000 something weighted books whatever weighted books go I know it's always like a change of Yeah. So the um for the most part the books that um if we're getting rid of them because of uh condition we will box them up to the trash. Um, unfortunately the process to try to recycle them is pretty cumbersome. So there's, you know, there's glue and there's plastic and there's stamp and there's all the things. Um, so fortunately go to trash.

Um, and then things that are still in good condition might sell, we we then hand off to the friends foundation. Um and then they do their best to sell them another

um I would like to just bring up that the conference that just finished um the workshop or seminar whatever they're calling it that I was most interested in was the responsibilities of the library for and unfortunately I couldn't make it but I did find out that it is recorded

and uh it was it's available as of yesterday and I would very much like this board to watch it together and be able to discuss it and to see where we stand as a board compared to what they're putting out there. Um, I would just feel like it would be a really good thing as a team to do. So, I'm charging you, Jennifer, to find that so that we can maybe play it here next month. I actually look for, you know, usually we get the email saying the recordings are available and I haven't received those yet. So,

I haven't either.

Um, but I will I did look for them before we started because I knew that that was the question that came up. I was able to see I popped in and out of them because these blocks of time stuff going on. So, um yeah, I I think each one is about 55 minutes or so, right? So, we could do it, you know, I don't know if we need to take all of next month's meeting or or you know, do it at extras meeting come early. But um I just think it would make me feel like I'm very very selfish here. I just think it would make me feel more like a board member just having that and then being able to discuss it with them.

Absolutely. And and I think too, you know, the stuff that we're working on for for city council Yeah. is kind of along those same lines of who are we, why are we, right? What are we, right? Um, it would have been great timing had we watched it before. And and I don't know if there's a huge rush on this. Um, I'm not There is Oh, I'm going to put my city council hat on now. Okay. And um we really are looking to get this done before the end year.

Oh, okay. And um and so we as the liaison are getting pushed and um and we have to kind of push our the groups that we are leading with. So yeah, so there it's it's not like it's um uh tomorrow

tomorrow, but it is um with all due speed because the process really is that each board commission or committee is giving the suggestions to the council. staff is giving is going to be going over things and the and saying doing things like uh this kind of works or this doesn't work or we can make it all the same here but it has to be different there. And then it's got to come to the council and as you know government runs slow and all the counselors are going to have their their say on things. Um and then it has to be turned into ordinance and then because it's an ordinance it has to go through three readings. So it so

so tomorrow would be good

and and I I'll just share with you I'm leazison to two uh groups. The um the uh community center commission has already done a bit of work but um they they still have more to go. Um the tree board has done nothing and at the next tree board meeting which I think is next week I am going to be facilitating it and they don't have a good sense of what or understanding of what this is and what I have basically said to them. This is basically you're suggesting what your bylaws should be and how your committee should work and contribute to the whole organization and um from you know who should the council be u considering to be on the committees to what's the what's the breadth of responsibility the breadth of author authority etc etc and I have shared with my two groups um my personal philosophy is that this should all lead to um each board committee or commission having the ability to do a report once a year to the city council. I envision it towards the end of a year. So it it dovetales with the council as we go towards budget and I would personally like to see you know this is ta this isn't the council that every um that in part of that report would be this is what we did this is what we would like to do for next year what we think would be a good idea

to do and if it costs money this is what it costs so that the what as we go to budgeting we can say okay this money is set aside for um for this committee for this committee's work for this board's worth that so rather than the council doing this in a vacuum we want the people who are already on the boards committees and commissions to have a say in Where are we in space here? Um, library policy review. Um, yes. So, that I'm finished this one. Um, I think I did I share this or show this to you last time that I was basically stealing from Beaverton. um going through um the policies that they had outlined and whether or not they sort of aligned with ours or they need to be revamped.

Email is that one they email to us.

Okay. Yeah. And so I pretty much created like a to-do list of, you know, for each one. For example, like the um distribution of free materials policy, right? So this is um kind of like the so modify it and adopt it essentially. So, it seems like the the format was really I I love that it was just alphabetical and each one was separate and meaning one or the or you know the rules for use or you can go right to it very easily. Um I don't think there's anything that's in our policy that's not reflected in the person. If anything, it's just adopting so that we're adapting them so that they apply to our facilities. Um, and so for each one, for example, library loan, I sent that to Connie to look over and see if that was, you know, that was in alignment. Um, same with children's and teen area, sent that to Mary and you. So it seems as though it's a great place to just start because instead of starting from scratch.

Um the the other thing and I'm not meeting with the other libraries in the Northwest Library Cooperative. So Warington and Atoria, but we are scheduled to meet I think in two weeks. um because we do have a desire too to maybe have the policies somewhat in alignment so that um while we are three independent library systems and we do share our catalog so we have shared circulation um policies that are those because it's not like you check out a book from Warrington and you have different circulation um restrictions and the best story of seaside. So um so we we have aligned that and it seems like it makes sense to maybe have the bulk of them being in some touch base. So that's where we are in the end. Um, and I think you know we had talked about chunking it out and you know I sended sections of it to you um for for input or input or um or editing. Um but really it's I think the bulk of it is done which is great. I thought you could just stick to door.

I ran it through three times and I felt like that. Yeah, that would work. So that's where we are with the policy um policy stuff. So that's still probably staying in unfinished business until we have progress. It's definitely progress to start. So then on to drafting a rapid tournament.

Yes. So um I reached out to the state library for some guidance about this um and they provided some wonderful resources. I think I sent all this out to you ahead of time. Um so they basically have drafted a sample ordinance Um, and again, our charge isn't necessarily to write the ordinance. What we are um charged with or what you all are charged with, I'm going to be writing it down. I'm just describing um is essentially, you know, asking those questions of um, you know, what what is our scope? um what what are our um yeah what's our charge and how how I think that's what he's looking for because again that's the email is sent to all of the commission's committees and and board um we have one to one

okay oh yeah the tree and what's interesting is Um in some searching we found um the there was a resolution on April 15th. Again I think I sent this out the PDF of it. Um and then John and I actually found the physical you know onion skin paper folded up in the file upstairs in city hall where this document lives. So, it's the resolution um basically the establishment of the free public library of the city of Seaside um blah blah blah blah blah and the and he is hereby authorized and directed the mayor um to appoint a library a public library board of the city of Seaside to consist of five members one of which shall hold office for one year, one to hold office for two years and it goes on any Um and then that said, appointment shall be confirmed by the common council of the city of Seaside and therefore and thereafter set public library board shall have full and absolute authority to act as such according to the laws of the state of Oregon relating to public libraries. So essentially it's the date on April 15 1935 and um Blake Clay Kerr Moore and Autton were yays there were no nays and it was signed by ET Stafford mayor. Then we also had um in hand written on the second page from May 6th of 1935 um the library board members appointed by Mayor Stafford.

So who were they? Max Schaffefer for one year, J Blake for two years, Mrs. CB Drake for three, JJ Bergis for four, and Mrs. WJ4 women didn't go under first not that there were women but the goal you know but it's a resolution it's not an ordinance so it's I think that's part of um what we might change it from a resolution or

no because we have ordinance now so What what your work will coordinate in is us changing the current ordinance and the current ordinance grew out of resolution. I don't think the library board has a current ordinance. What kind of the issue? Yeah. It's it's an ordinance because it's what gives us the guidelines for um how long people have their board position. sent out an email saying that the library board they've never got like Yeah.

And so we're we're basically following the state library guidance, right? And the Oregon statutes of, you know, the definition of a public library and governing bodies and things like that. So I think that's what we've been following. Um it's just never been codified. So when are we gonna do

now? Now right now I think what what we could do is essentially go through I'm going to be describe um is I asked could we just send him some bullets you know and this would be what we're what you all are submitting as um you know in response to his request. Um and then I think the next step after that which TA was referring to that's then um shared with staff and so for example let's say you came up with a bunch of ideas that sounded great but in actuality like oh no that's probably not going to work for me as the library director I would have that opportunity to come back and say these pieces feel good this part not so much. um here's my recommendation and so then those things would then it goes to city council and it's

okay and for you to know that on that we do differentiate on the council between ordinance which is difficult to change and policy which is easier to change and So um the and and usually for an organization that's like bylaws are difficult to change but your policies are easier to change. So policy is sort of like how do we carry out the bylaw. It's it's the bylaw or the ordinance is the what and the policy is the how. So from um from maybe and I'll share these out if you if you want to I only have two copies but um

and again that this sample that

yeah um that was shared by the state uh the state library of like stuff that makes sense to have it have it included and it doesn't necessarily all of this. But to to go back to Spencer's original email um you know foundational purpose, why why was this board originally created? Well, it's it's mandated by the Oregon Revised Statute, right? So that's why um our why is we in order to be a public library in the eyes of the state we have to have um this government importance.

So our why is basically dictating by state statute. um you know in his questions that that in what ways can this committee most effectively support council's decision making and what types of topics or issues should this committee be making recommendations on um you know what functioning of the library

right so I don't know if you've all read what we do have like that is to my understanding it is an ordinance. Um so it says the library board acts in advisory capacity to the library director at seaside public library on behalf of the city seaside city council regarding the operations of the library. The seaside public library board advises the library director on matters that relate to library services policies and funding. The seaside library board shall approve bylaws, recommend library policies to the city council, follow Oregon's open meetings law and public records laws, build a good community support for the library services while actively listening and responding to the community requests for library services. Then it goes into who's eligible. We must be residents or owners or employees of businesses within the city limits. And this I know the council wants you all to review. What are the rules for being eligible? The board consists of five members. Is that what you still think should be? Appointed by the mayor subject to the city council approval. All terms of office shall be four years beginning on December 31st and no member shall hold office for more than two full consecutive terms. So eight years is what it said. The board shall meet at least once a month in the library at a designated time and special sessions may be called by the chair of the board should the chair deem it necessary. The board shall elect a chairman and a vice chair at the beginning of each year and in the absence of the chairman the vice chair shall assume the duties of the chairman. The member shall serve without salary or

compensation for services. So that's what's sitting there. that you can look up and see and that's all there is. So this is your opportunity to expand change. Did anyone hear anything in that list that they think should be upheld? Nothing struck me as did the objectionable. Did the mayor actually nominate us? No. That's and that's where there's a misnomer here. Yeah. The way that it works is when somebody applies to be on the board commissioner committee, they fill out an application, it comes to the council.

Yeah. We look at the applications and then the council person nominates. When you nominate somebody, what you're doing is you're saying we want to interview that person. There has to be a nomination and a second. That person then gets interviewed and then the council as a whole votes. So it this is not the mayor. It is a mis

and you you could change that. There's the other thing that isn't in here is that if you elect a chair once a year, there's no limit on how long the same person can be chair. they're on the board for eight years, they could be chairman, right? And that's something that we haven't been doing anyway. It's holding elections. It's just once you help out there until your term is over. Yeah. No, that's not true. I was chair. I was chair and uh and and then Tess came back and No, it was when Tess came back,

right? Shall I get an election? Yes. Do we want to keep it like it say every January or how have you been doing it that you hold your position out? I'll tell you I don't think a council would I I I don't like that. Okay. You know, just holding it until you turn up. I think that it's important to have uh different perspectives from different leaders and um so I would favor uh two years. No, I don't think so because there's only five of us, right?

You know, yeah, but we we'd be repeating a lot, you know, it'd be like a cycle because in five years or in In four years, you'd go through every single person. Well, some people would turn out and and some people would refuse. Yeah. Some people feelings for sure.

Yeah. I I just feel like there needs to be the opportunity. for example, not that this is true making, but if you were driving me crazy, I would like the opportunity to have somebody else in there. It's not uh right doesn't necessarily mean that it's going to change. The opportunity is there, right? The opportunity by by vote, right? Yeah. to keep the same. Right. Right. Right.

The thing to consider is that sometimes people quit in the midstream of their of their firm. And um do you want it that the next person who gets elected or that gets appointed automatically goes to a four-year term or do you want it that they fill they um basically serve the rest of the empty term? I mean those are

I would say a full term. So does that mean if someone quits halfway through the room, there's still two years left on their term and they get a new person that's four years from the date they're appointed or over two years altogether? No, two years they finish out a twoyear stint and then they have to started because we're all it ends on a certain day, right? So they really be over over a quarter and that would be allowed.

Well, you'd have to designate it since it says it's only a term that it would have to be, in my opinion, designated as they completed somebody's two-year term, for example, and then started and then they started a four-year term, but if they wanted to go on again, then it would only be a two-year term because then that would be eight years. So that's cumbersome if they're not totally cumbersome. Let's say you left and you have two years left. So someone could join and assume your fouryear right the remainder of your fouryear term which is two years um

call two years and then at the end of that they would be up for renewal free appointment through the city council full term

and I think that that would then be their first full term and to do a whole second four-year term to be defined in in bylaws. Um, and I think as while it's important that we get the input from every board, commissioning committee about how they think that could work in order to make it as uh uniform as possible and easy to administer. It's most likely that we would want all of the boards, committees, and commissions to have that same process. the process of filling out uh empty terms and reappoint and what what constitutes I know in other bylaws I've seen is if you if you fill out somebody more than half of somebody's term of the previous term that counts as a full term but if it's less than 10 it doesn't so you could potentially serve a term and a half only term and three quarters only.

No. Uh, no. You could to do two and a half terms, right? If it's less than a half a term, but if it's more than a half term, you only get one and three/4ers. That's right. That's fine. So, have has the city council approved any other? So, the first thing to come in? So, we're going to set policy here. Well, yeah, it's going to go into the But those are the kinds of details. How how do you think in the future this should work for the city?

So is it rude for us to decide this if you guys are going to decide it? You're advising the council. That's why you got appointed here to advise us. Okay. And then they'll give us feedback and then everybody's going to go with what they decide. So this is our opportunity to possible create. All right. So how do we feel for that one? Yeah. How do we feel for that one?

How do you feel for that one? Even though it was complicated for me because it is so it touches on so many different bylaws like when appointments happen and how many appointments yeah without starting on December 31st it makes yeah that that's right the other

that happens is some cities have all of their boards and commissions expire December 31st the very same day and all appointments made the following day. Now, that's a burden. That's a that's a burden. So, having staggered positions and that is what we how we currently operate with all of our boards and commissions is that there that there are staggered positions. So, so again, um it's yours too,

but staggered just by the fact that we've come on at separate times. Like Sarah and I are on the same 25 or the same. Yes. Because I can tell you um Megan's term expires on December 31st of this year. Eve's on December 31st of next year. Kathleen's on December 31st of 27. Sarah's December 31st of 28 and Kathy December 31st of 28.

And what's interesting in the um OS it says um they they indicate July 1 as the when things shift over December. So I don't know if that's Do you have extra copy of the I copy? Yeah. Um, yeah, they have it from July one. So, I don't know. And that's for the state library or for Oh, for the state library.

Well, for each public library established under these these rules will have that's important for the council, too. Yeah. So July one is there. Um and it says nothing. It um a vacancy occurs. The governing body shall appoint a new member for the unexpired term. No person shall hold appointment as a member for more than two full consecutive terms. So that makes it sound like they would follow out one and then they'd be able to start. That sounds good. That sounds good. some stumps. So,

and any person may be appointed again to the board after an interval of one year. Yeah, that's another thing you definitely want to address. Yes. Yes. Yeah. That's before when Tess came back, but it was never called. It works. I mean, with Tess, it will really work to have her be able to come back. She's good. And that when your dad does give opportunity for someone who has aren't just And when you're um you still

Well, no, but there are there are people that apply for this board, you know. Yes. Yeah. Yes. So, and we also have to think about we can have people love. So, or maybe don't necessarily believe in the mission of the Yes, that's better. So, there's a couple other things you could consider looking and that is um how much say could or should the current members of the board have in the selection of new members? Because right now we have

you think we should get an opportunity to interview the candidates. We might want to but but then city council has the vote though. City council has the final vote but is you you are an advisory body to the city council. So you and would you care? I mean would the would the city council actually listen? It depends on city. It does. It does. Which will change. You don't get this based on who's in office. That'll do it, you know, forever.

I think I guess I would say it's a sign to ask. Yeah. Yeah.

Yeah. you know, would you mind reading off um the eligibility again? Sure. Um one other thing and you might want to be putting in there as well is what is the responsibility of those sitting on the board to recruit and recruit is the wrong board. I've learned this. You don't recruit, you attract to attract more new members to or interested members. So think about that if you want to put that in as a responsibility. Okay. So must be residents or owners or employees of businesses within the city limits. That's second.

Okay. I still I still have to ask how was I mean I loved him as chair. How how was Russ the chair? lives in care. I live outside the city limit, but I own I own real estate here. So I pay the taxes for the Russ probably. So maybe that needs to say must be residents or t or taxpayers. Okay.

Well, if you're an owner, aren't you a taxpayer? But if you're an owner of a business, you're not necessarily a taxpayer. And if you're an employee of a business, you're not necessarily tax. So, but scratch that one out. No, not necessarily. Maybe you want to add the word for tax. We could add. Now, what you have to remember is that do you want to

That's true. If the way it's worded now kind of means you're probably an active community member or at least you have interest in this community, not necessarily an Airbnb downtown, right? I like the the business owner, the employee. Is there anyone else who would want to add? The only other thing I can think of as this would apply to Kathleen somewhat is um you could be a resident within the city limits or the urban growth bound. How good is the urban growth though?

Uh it can only go so far. We have to every year or every once in a while we have to decide where our I know it's about the Circle Creek. Okay. That's about as far as it goes on that side of the highway. On my side of the highway, it doesn't I'm not in it. Oh, I'm in the urban growth. You're in the urban growth. Yeah. Yeah. So, you might want to consider that. But why why why would we have an employee that, you know, worked in Seaside, you know? I mean,

I think we have an employee. Yeah. Why? What if if there's a person that lives in a gear heart? Yeah. But they work in a restaurant or they're a secretary or something, do they have the the the right to be on the library board? I think if the business owner has a right to, then the employee has a right to as well because then it's kind of a a class divide. you know, have the money out a business. That means you can't have say or or however want to get it. Okay. Which I think more or less

I think we want to try to define which is SPR who has a vested interest in the community. Yeah, that's exactly it is someone who has a vested interest in the community. What what creates that vested interest? Well, part of it is stated there. Resident, business owner, uh property owner, property owner, um so I'm saying an employee. Do they have an a vested interest? Maybe they do.

Maybe they do, but maybe they don't. I mean, they're employment here, but they don't have to be a resident here, but there's no housing for them, right? So is that a vested interest? I don't know. Right. And the problem with vested interest sounds very and you can have a property owner who owns 50 properties and just one doesn't see. Is that how much vested interest is that? Right.

So the other way to think about it is maybe they have to be in library. But we know that when you apply for a library card here, you have to show I'm just throwing this out. That's an interesting twist. But now we have so many different types of library cards with trans cards. You can you have to define that. Yeah. I mean, I have a passport card to Hillsboro. No way in hell should they put me on the hill for a while.

That's true. It's a lot to think about. Not that you wouldn't be great on any board. Well, then the other question is too about um so let's say you moved away but you wanted to stay on the board. you know, does that mean you're no longer eligible to be on the board even though you're so like if you're if the circumstances change if if we have these guidelines for eligibility, if those circumstances change,

we have precedent. We had a very good board member on one of our boards and um he actually lost his lease on his apartment. We could not find another apartment in town and he had to move to I think and unfortunately he had we had to get off the board but he was on the commission. Now we did we actually during my tenure on city council we had two such situations and in both cases what we did was we gave them a grace period to find a place to live in the city which they couldn't do.

So eligibility what others see. So the next sentence is the board consists of five members appointed by and so this one is probably an easy one for you. Do you want to stay at five members? It should be more. Is that something that's mandated by that's um it's at least five at least I know more than well many times what you see in bylaws as they say between X number and X number so that if you lose a couple of people you're not quite so scurrying to find another person

and so you might think of that I would I have been on a board where I think seven is the optimal number. 5 to 7. The other one was 5 to nine, but I thought two. But T is right. I mean, there is that point where you might lose one or two and does that totally negate the quorum? So, um, I wouldn't mind seeing that changed so that we have a little more leeway. 5 to 7 or whatever.

Okay. I don't know that we leave it open-ended though because then it would just be on council, right? If we had so many nominations, the council would like nominations, they could say, "No, we're only going to have five this year." or it just feels a little too manipulated, able to be manipulated. It's something which I don't believe council has ever discussed and I think it would be a novel one. I don't think that they if it do they have the power to say well okay I think it should just be five people so these three people that are you know

even open-ended say 527 they probably fill it up I think they would fill it up because if they had applicants they'd say yes potentially but are you thinking about today's council or any council that may come to be in the future I I don't know why they would say No, because they might have an application that is inappropriate with personal views or they do that anyway.

This is the opportunity here that where it says uh appointed by the mayor. You can insert screened and recommended by the library board to be uh appointed by the council. Let's do that. That gives you an opportunity. Is recommended. Okay. You're an advisory or you can recommend you can recommend. Yeah, that's a good one. Think about the extra responsibility it puts on. Yeah.

Like an extra meeting or an interview session. Speaking of extra meetings, um I don't think we're anywhere close to really submitting something to city council. I don't want to miss the next meeting. I'll miss September. Um do we think we can fit this in in a regular meeting or do we need to have a special session? Just about every other board, every committee is having at least one special session just to to do this. I think that's a good idea. When do you have

when when um are Tuesdays good? No. Okay. What is good? Not Fridays or Mondays. Saturday, Monday, Tuesday, Wednesday. We get Is everybody okay with Thursday? Okay. Thursday. As long as it's not the third Thursday. Okay. Let's see. 14th or 28? One. There's the third. Nope.

28th. I can't because I'm taking my mother to Hillsboro. I would say this the earlier in the month would be better. So the 14th 14th. Okay. Wait. So August 14th birthday, my son's birthday. But I can I can work around that. But I do have a mediation. August 14th. Yeah. No. Sorry. And not the 21st either. Uh that's a third day.

I'm sorry. There's lots of 14 days. Highly medical in my house right now. Okay. What a different day. How about you said not Tuesdays? Monday, Tuesday or Wednesday. It's not Monday, Tuesday or Wednesday. And Thursday we have day after tomorrow. We need a little more time to chew on all this. Maybe chew with what are we going to chew? We don't have any think about all the questions that we've asked today and any questions that you might have come up with.

What about a standard day or the 15th? rising 15.

Uh, no. My husband's having surgery Friday. I can't do Friday. What if we do a Tuesday but do it late? So like after dinner you mean like an evening meeting? I barely make it here as is on on the first Tuesday. Um You said you can't do Wednesdays either. So I'm only booked the rest of this month and or really through September 10th. Monday, Tuesday, Wednesday. So I can do after that, but I don't know if that would maybe be too late. You do it without me, I guess. But

that's I think that's what's going to happen is we're not going to be able to find a one that's good for every Saturday. Saturday, but I don't know if that's I said Saturday, but nobody said a word. Saturdays are, you know, kind of family time. But but if you It's not the ninth, I could do a Saturday. Saturday is 16. Yeah, that should work for me. Okay. That's fine.

Yeah. I don't really know about Saturday, so I'm Yeah, getting firewood, but I can look around. If you don't set anything now, everyone go home, look at their calendar. Okay. I'm gonna find an order if you don't set it now. Well, let me have their full calendar in front of the right. I got my calendar. Okay. So, right now we are still set for September 2nd. Yeah. was just the first um right the first Tuesday maybe a twoour meeting

you know okay I just thought of something city council is not meeting on August the 25th so doing it later in the month isn't going to be that bad so that if you wrote that by Friday the 22nd that proposed okay I think we We plan on maybe having a longer meeting at our next library 45 minutes or more or more or come early and say later or whatever.

Well, if we're going to do that, Ta suggested a 2hour for just the or notice there's no new business, right? And we did get some of it in today. So maybe we start with an hour, an extra hour. Okay. September on September 10th. Those are all issues that came from the existing ordinance, right? What I read to you was out of the ordinance and that's and the what Spencer sent out is all basically list of possibilities because you got that packet that Spencer sent, didn't you?

Yes. Well, it was an email. Yeah. Yeah. Exactly. And then something and and it's it's like things to consider. So, and that's kind of what I was trying to do. Just throw things out. Consider this. Consider this and look where it got us. I'm sorry. It's good. We need those things. Awesome. All right. So, next meeting will be Tuesday, September 2. You said you're not going to be here. I will not be here. So have um Do you want to start it at 3 at 3 p.m.? I think that's okay.

And I can get it set from you ahead of time. Yeah. and then yeah I think that has to figure out yeah and really think about what do you want your level of authority what do you want your level of responsibility what I say recommending policy is always there Um, so let's kind of think about that.

Yeah. All right. This meeting is So, let me just show you. So, here are two bags. We're selling these for $10 and we're selling these for $15 because these are bigger banners. And I'm recommending prettier. Prettier. Yeah. More functional. So, but the other one's waterproof. Yeah. But it doesn't hold as many books. might go to