Village Board - Regular Meeting

Good evening. I'm going to call the Schaumburg Village Board meeting to order for Tuesday, June 23rd, 2026. Will the clerk please call the roll?

Trustee Patel is absent. Trustee Clair?

Present.

Trustee Sullivan? Present. Trustee Medea is absent. Trustee Bischke? Present. Trustee La Rosa?

Present.

President Daley?

Present. We do have a quorum. I do ask if you have any of these electronic devices that you please turn them off, whether it's a cell phone or a tablet or whatever, so that we can have a quiet meeting. want to do the Pledge of Allegiance, and I'd like to ask Jamie, can you do that? Certainly.

I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

Thank you. Welcome back. Thank you. Nice to be back. Next item is the approval of minutes from the June 9th, 2026 board meeting. Move to approve as presented. Second. Motion to second to approve as presented. All those in favor? Aye. Opposed? Motion carries. Next item is the June 9th, 2026 executive session minutes. Questions, comments? Move to approve as presented. Second. Motion to second to approve as presented. All those in favor? Aye. Next item is the approval of expenditures in the amount of $10,008,729.03. Move to approve as presented.

Second.

Motion and second to approve as presented. Will the clerk please call the roll?

Trustee Patel is absent. Trustee Clair?

Aye.

Trustee Sullivan? Aye. Trustee Bedea is absent. Trustee Bischke? Aye. Trustee La Rosa? Aye.

All ayes, no nays. Motion carries, thank you. Presentations, and we do have a presentation. Where is Deborah? Where are you? There you are. Trying to hide back there. You can't hide. Wow, and I can't believe we're at this point. This is a retirement plaque for 34 years of service to Deborah Perrin, code enforcement supervisor.

Let me get this out of here. Let me get a picture, too.

Like I say, I can't believe we're already... It seems like just the other day, you know? Been around here. You and I have been around here a long time for this. So... At any rate, Cassandra's going to take a picture, so we'll do it this way, all right? Okay. We're definitely going to miss you. I'll say. See? Lots of people are going to miss you. Don't lose it. Thank you very much.

Congratulations. You've escaped.

I'm really going to miss you. Thank you. You're welcome. Thanks. We're going to miss you. I'm back. Nice to see you.

Okay, our next item is liquor license requests. We have a request from Mr. Sandeep Kumar for one Class A liquor license for Ahar. Am I pronouncing that correctly? Indian Kitchen and Bar located at 25 South Roselle Road. New business. This is in the Deerfield Bakery, right? Please come forward. So I know we've talked before. Why don't you just give us a small recap of what you're doing at the business there.

Absolutely. Ahar is going to be a local high-end Indian restaurant serving city of Schaumburg, neighborhoods, and local towns around Schaumburg. It's focused on basically a high quality of chef's special dishes, but also focusing on serving a bar, which is going to be like complementing the experience for what we're serving as our cuisine. And that will be basically complementing the bar. The bar service will complement the dishes. We'll be serving craft beer, specialty wines, specialty cocktails, infused cocktails. And that experience will pair very well with the dining experience for our patrons. and the restaurant is basically designed in a way where local neighborhoods folks will enjoy at the highest experience at their dining experience.

Okay, so this is a Class A, a full restaurant license. Questions, comments from the board? No. Okay. Um, so you'll need to go to a liquor commissioner's office, which is also the mayor's office. It's on the fourth floor during normal business hours, complete the paperwork. Um, there's a background check, a fee to be paid. And once all that's completed and okay, then a liquor license will be issued. Okay. Okay. And you don't have to stay if you want to leave. So, all right. Thank you. Okay. Sure. All right. Consent agenda. So the consent agenda will be read in its entirety, voted on as one motion to approve. If you want to discuss an item further, indicate that when the item is read by the village clerk so that it can be removed from the consent agenda and discussed further under committee reports. Otherwise, all items will be approved as presented on a consent agenda in one motion. Will the clerk please read the consent agenda?

Number nine, correspondence A. The motion would be to approve the request from the Schaumburg Firefighters Benevolent Association to hold a raffle on September 12th, 2026 at Olympic Park 1675 Old Schaumburg Road and to grant a variance to municipal code section 117.31. B, the motion would be to approve the request from Schaumburg Firefighters Benevolent Association to hold a raffle on September 12th, 2026 at Olympic Park, 1675 Old Schaumburg Road and to grant a variance to municipal code section 117.31C. The motion would be to approve the request from the Prairie Center Arts Foundation to hold raffles during each of the Summer Breeze concerts from July 11th, 2026 through August 29th, 2026 at the L. Larson Cultural Center located at 201 Schaumburg Court and to waive the fidelity bond requirement. D, the motion would be to approve the request from Citizens Police Academy Alumni Association of Schaumburg to hold a raffle on September 7th, 2026 at the Septemberfest Grounds located at 201 Schaumburg Court and to waive the fidelity bond. E, the motion be to approve the request from Thank Foundation to hold a raffle on August 16th, 2026 at Olympic Park located at 1675 Old Schaumburg Road and to grant a variance to municipal code section 117.31 and to waive the fidelity bond requirement. The motion would be to approve the request from the Think Foundation to hold a raffle on October 29th at Topgolf located at 2050 Progress Parkway and grant a variance to Municipal Code Section 117.31 and waive the fidelity bond requirement. The motion would be to authorize the Village Manager and Village Clerk to execute an agreement for the 90 North Park Stage 3 Design Services with RVI Planning and Landscape Architecture of Naperville, Illinois in the amount of $298,100 and approve the required resolution. The motion would be, to refer the amendment to policy statement 7.14 driveway apron replacement policy to the Committee of the Whole. C, the motion would be to approve supplemental engineering for the Salem Drive reconstruction, Parker Drive to Schaumburg Road phase two final design with Hampton, Lanzini, and Renwick Inc. of Elgin, Illinois in the amount of $343,157.50. D, the motion would be to approve a waiver of the competitive process and authorize the village manager and village clerk to execute an agreement for the enterprise asset management system cloud upgrade and implementation with Trimble of Westminster, Colorado in the amount of $145,250 and approve the required resolution. E. The motion would be to authorize participation in the Sourcewell Cooperative Purchasing Contract and award the purchase of a generator and automatic transfer switch to Altafor Power Systems Inc. F. The motion would be to authorize participation in the Sourcewell Cooperative Purchasing Contract and award the purchase of one sewer camera truck to EJ Equipment Inc. of Manteno, Illinois in an amount not to exceed the approved budget. G, the motion would be to authorize participation in the Sourcewell Cooperative Purchasing Contract and award the purchase of one trailer generator to Interstate Power Systems of Carroll Stream, Illinois in an amount not to exceed the approved budget. H, the motion would be to authorize participation in the Sourcewell Cooperative Purchasing Contract and award the outfit of one tandem axle dump truck to Bunnell Industries of Dixon, Illinois, in an amount not to exceed the approved budget. 11, Finance, Legal, and General Government Committee, A. The motion would be to approve the Finance Department monthly report for May 2026. B, the motion would be to approve the continued participation in Meet Chicago Northwest and authorize the village manager to make the payment equaling 10% of the 4% hotel motel tax revenue for fiscal year 26-27. C. The motion would be to accept the Phase 2 proposal for advertising media planning and media buying services with red caffeine of Lombard, Illinois in the amount of $250,000 and authorize the village manager to execute the contract. D. The motion would be to approve a resolution authorizing the village manager to execute the subscription renewal of SuccessFactors of South San Francisco, California at a one year cost of $129,065.22. The subsequent four years of the contract are subject to an annual 3.3% increase and will be approved by the village manager with the contractor satisfactory performance and approved budget. E, the motion would be to approve a resolution authorizing the village manager to execute a statement of work between The Village of Schaumburg and HR Path of Atlanta, Georgia, at a cost of $128,000. 12, Zoning Board of Appeals, A. The motion would be to approve a plan of subdivision, site plan approval, special use approval for a drive-through, sign variation, and Woodfield Regional Center design review for Severn Brew Development 400 East Gulf Road. B, the motion would be to approve a site plan approval, special use for car wash, parking variation, and Woodfield Regional Center design review for Club Car Wash 404 East Gulf Road. 13, award of bid. The motion would be to award the bid for the New Village Hall Fortinet Hardware and Maintenance to the lowest responsible bidder, Scitec Inc., of Fremont, California, in the amount of $197,864. 14, traffic agreements. The motion would be to authorize the Village Manager to execute the traffic agreement by and between the Village of Schaumburg and Streets of Woodfield Owner, LLC at 601 North Martingale Road, 1901 East Woodfield Road, 1900 and 1950 East Higgins Road. The motion would be to authorize the Village Manager to execute the traffic agreement by and between the Village of Schaumburg and Streets of Woodfield Owner, LLC located at 750 North Martingale Road. 15, resolutions. A, the motion would be to adopt as resolution number R-26-045, authorizing the village manager and village clerk to execute an agreement for 90 North Park Stage 3 design services with RVI planning and landscaping architecture. B, the motion would be to adopt as resolution number R-26-046, authorizing the village manager and village clerk to execute an agreement for enterprise asset management cloud upgrade and implementation with Trimble. C. The motion would be to adopt as resolution number R-26-047, authorizing Village Manager to execute a 2026 order form between the Village of Schaumburg and SuccessFactors for subscription fees for software and services. D. The motion would be to adopt as resolution number R-26-048, authorizing the Village Manager to execute a statement of work between the Village of Schaumburg and HR Path for professional services for implementation services. E, the motion would be to adopt as resolution number R-26-049, authorizing the village manager to execute a collective bargaining agreement between the Village of Schaumburg and the Schaumburg Professional Firefighters Association, IAFF, Local 4092, 2026 to 2029. F, the motion would be to adopt as resolution number R-26-050, authorizing the village manager to execute a collective bargaining agreement between the Village of Schaumburg and the American Federation of State, Council, Municipal Employees, Council 31, Local 1919, 2025 to 2028. 15, ordinances. The motion would be to adopt as ordinance number 26-046, granting a plan of subdivision, site plan approval, special use approval for drive-through, sign variation, and Woodfield Regional Center design review for Seven Brew Development, 400 East Gulf Road. The motion would be to adopt as ordinance number 26-047, granting a site plan approval, special use for a car wash, parking variation, and Woodfield Regional Design Center review for Club Car Wash 404 East Gulf Road. This concludes the consent agenda.

Thank you. Look for a motion to approve the consent agenda as read. Motion to approve. Second. So a motion and a second to approve the consent agenda is read. Will the clerk please call the roll?

Trustee Patel is absent. Trustee Clare?

Aye.

Trustee Sullivan? Aye. Trustee Madej is absent. Trustee Bischke?

Aye.

Trustee LaRosa? Aye.

Motion carries. Committee reports. So a recommendation to approve a fence variation for 200 Tulum Court. This was under discussion at plant commission, right?

Mm-hmm.

Um, so ask who's representing the plan commission. Oh, there you are. Okay. Sorry. Didn't see you back there. Um, Rich, come on, please come on up. So we all have obviously the packet, all the papers and everything that, that you guys got and we've got the minutes from, from that. So just a brief, you know, short as to what it was, what the conversation was and go from there.

Of course. Um, The petitioner had done some renovations to the home, which would include a fence. A contractor had worked with Village staff in the design and making sure the fence was compliant. Toward the end of the project, The contractor had notified the village and said, there's a board, and now there's a sleeve that goes on top and the bottom of each of the boards. The plan commission at the time felt that there was a breakdown in communication between the village not understanding what that meant and the contractor perhaps not communicating what that meant but it expanded the width of the board which then caused it to be non-compliant with the spacing required between boards for a non-solid fence. The plan commission generally felt that there was lack of communication on both sides and uh... did not feel that uh... petitioner was trying to do anything unorthodox had felt that they took all of the steps needed to satisfy the village requirements and after the fact found out

required. Our code is pretty clear in terms of...

It's supposed to be a situation from your perspective here. Sure.

Yeah, absolute roof installation. I'm just giving you my own comment. Hypothetically, I'd have to tear it all out and redo it. I mean, or, I don't know, rip the boards. I mean, I don't know. I think one of my bigger issues is I was never even presented with an alternative. I was never even... Until the last meeting, I didn't even know what the requirement was. I didn't know about this magical formula. The formula is in the report. It's very complicated. I simply look at it as, hey, 30% of 60 is 18. I've got 17 and 1 half inch space. I'm shy by half an inch. They're coming up with a different method. I think numbers can be manipulated to suit your needs. Again, I'm not here to skirt any laws. I mean, I went through two years of renovation, and we had a lot of issues. As you guys probably know in construction, there are tons of issues all the time. And we worked through all those issues with the village. I mean, we were never trying to go around any ordinances or anything. That was never the intention.

Yeah, but I mean, but so your contractor was aware that, that what he was installing was not, was not, he wouldn't have called if he, if he didn't know that, that it wasn't going to meet the.

I asked my contractor to call because I had issues with the inspectors before. So I was proactive in asking him to please get the right answer before we installed the fence.

I guess I'm confused as to what the issue with an inspector has to do with something that didn't meet the code.

I had issues with inspectors before. I didn't want to have issues with this inspection knowing that I was out of compliance.

I see. Yeah. Okay. Okay.

I tried to do the right thing.

I understand. So you were aware that it was out of compliance.

I was aware and I...

Anything else? No. No. Trustee Bischke?

You're saying 30% of 60 inches is 18, and that's true, but that's not how you calculate the open space. You're much more than a half an inch off, because you need to have, for 60 inches, you'll need to have 25.7 inches of open space. and you've got less than 19. So you're off by six inches.

I wasn't clear. I mean, I read the code and it doesn't specify a formula.

So I'd love to see what... No, it specifies 30% open space. Right. And you don't have that. You have 20%. I have 20%.

I don't understand how...

If I have a 60-inch surface area, 30% of that surface area is... That's not how you calculate it. That's adding 30% to the surface area, but you have to take the 8 1⁄2 inches that you have So according to the pictures, you're spaced at right about 11 inches top of the board to each top of the board, right? Top to top. You're at about 11 inches.

I got spacing on the bottom too.

You need to be over 12 on every one of those. So every board is an inch short.

open space yeah I mean I'm not sure if I agree with the math there but I might I'm hearing what you're saying well it sounds like maybe there's a clarification needs to be made just to ensure that that's not a question in the future but either way it's the fact is it's still it's out whether it's a half inch or it's five inches it doesn't matter it's still yeah so it's almost six inches short for the size of the fence other questions so I So the question is, and I disagree with your comments, Ryan, that should the board decide to approve this, that it does not set any precedents. This is an opportunity that the board can grant variations. That's why we're here is to do that. And just because we grant one doesn't set any kind of precedents. If we were on our third or fourth time, then we'd be having a different conversation. But I don't look at this as being situation where it's now considered a solid fence it's not a solid fence it's clearly not and it doesn't set any precedence i think the petitioner has made an attempt to meet the requirements we can debate the conversation but at least was trying to be proactive on the on the gap could have been in the conversation for all we know could have been they thought they were talking apples to apples, and it was apples to bananas, and not the same, and neither fully understood that in the course of the conversation. But here we are, it is what it is, and at this point, unless there's no further questions, I may look for a motion from the board. Now, keep in mind, the recommendation was a denial from staff, but it was a recommendation

Plan Commission recommended approval.

Yeah, Plan Commission recommended approval. So look for a motion one way or another.

Motion to concur with the Plan Commission's recommendation.

Second. There's a motion and a second. Any further discussion?

Will the clerk please pull the board? Trustee Patel is absent. Trustee Clare? No. Trustee Sullivan? Yes. Trustee Madea is absent. Trustee Bischke? No. Trustee La Rosa?

Yes. President Daley votes yes.

OK, which takes care of the recommendation that there's an ordinance that would need to be approved in order to adopt this. And the way it's looking, it would only get three votes, and we need four. So I would say that if you want to find out what the whole board thinks it should be deferred to the next meeting so that you can get a full vote. So in order to pass an ordinance legally, statutorily, it requires four affirmative votes and you only have three. Unless you want to take the vote.

I ask for a motion to defer.

So moved.

Second. Motion and a second. All those in favor?

We need a date certain.

Next board meeting is July 14th?

That is correct, Mayor.

Okay. Move to defer to a date certain of July 14th, 2026.

Second. Okay. Motion and a second to defer to July 14th. All those in favor? Aye. Opposed? Motion carries. So we'll see you back here on July 14th. All right. Thank you so much. Thank you. Okay. Next item is comments from the public. It's an opportunity to appear before the village board to discuss anything that is pertinent towards the village of Schaumburg. So we only ask that you come up here, give us your name, and hold your comments to about three minutes, would be great. Thank you for coming. There being no comments, we'll move on. Council report?

No reports, Mr. Mayor, thank you.

Okay, thank you. President's report. I have one item, which is resignation and appointments for a couple of committees and an advisory committee, commission. So for bikeways, we have reappointments of Bob Schmidt as chair from representing the Schaumburg Park District, Lynn Calderola at large, Jay Flynn at large, Gary Falafas, Hoffman Estates representative, Charlotte Kagerreis at large, Thomas Rickett at-large, Glenn Zurgat, the ZBA representative, Dale Litney, a planned commission representative, Jim Pye, School District 54 representative, Neil Holdway, Schaumburg Bike Club, Robert Riddle at-large, Schaumburg Regional Airport Advisory Commission, removal of Bernie Mayall as chair, his term had ended at April 30th, 2026, and Jack Trudell, Removal as co-chair, also his term ended on 4-30-26. With the appointments of Brian Bischke, term ending April 30th, 28. As chair, Mark Bidet, term ending April 30th, I guess let me say everybody's here, April 30th, 28. As co-chair, Jack Trudell from Park District, Barry Mayall from Park District, Jamie Clare, Scott Nguel, and Bill McLeod from Hoffman Estates as alternates. And then last, Sister Cities Committee, we have a removal of, and please don't make me ask, I apologize, Kshuto Mino, M-I-N-O, my apologies, and an appointment of Hironori. Close by the short name of Hank, which is appreciated. Fujibachi? Fujibuchi. Thank you very much, Jack. And this is on the Japan Sister Cities Committee. And that is all. for a motion to approve motion to approve second motion and a second to approve um all those in favor aye opposed motion carries thank you very much appreciate you uh bearing with me as we go through that uh next uh is manager's report

I just have a few items this evening for my report. First, I want to express my appreciation and the Village's appreciation to Cassandra Sheff for her tenure as our Director of Communications. This is Cassandra's final meeting. She's stepping back from her professional endeavors to deal with some other things at this point. We certainly appreciate her service over the past year. She's done some really great things related to our communications program and our communications effort, things related to the 70th anniversary, getting some of our social media channels in order, and most importantly, kicking off the advertising and marketing campaign. So Cassandra, thank you very much for your service, and I give you a round of applause. When one door closes, another opens, and we are pleased to welcome Tara Reid. She is here this evening. She is our new director of communications who comes to us with over 20 years of experience in the private sector related to marketing and communications and public relations. She did a really nice job during the interview process exhibiting her skills and demonstrating positive energy. And I'm looking forward to what she brings to the organization and to the village as well. So Tara, welcome to you. And finally, I want to extend my thanks and congratulations to Tiana Weiler on the conclusion of the renaming process for the former Al Larson Prairie Center for the Arts. We had a really nice event at the Al Larson Cultural Center on Saturday with Second City. It was great to see so many members of the community there celebrating the 40 years of history of the center and getting ready to write the next chapter. So congratulations to you and thanks for all your work on that. And I wish everybody a happy Independence Day. And that concludes my report. And we are closed July 3rd. Correct.

Okay. All right. Trustee comments and mentions?

Motion to adjourn.

Okay. Second. Motion and second to adjourn. All those in favor? Aye. Opposed? Motion carries. Thank you very much.