City Council - Regular Meeting

CALL TO ORDER AND ROLL CALL

REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8)

This time is reserved for any Council Member to announce remote participation under the "Just Cause" provision of Government Code §54953.8.

ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE.

Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak for up to three minutes on items to be addressed in Closed Session.

REVIEW OF FISCAL YEAR 2026-27 OPERATIONS AND MAINTENANCE BUDGET AND CAPITAL IMPROVEMENT PROGRAM BUDGET

The Finance Department recommends that the Council hold a study session intended to provide City Council with the opportunity to receive information and ask questions related to the City's overall financial stability and the proposed Fiscal Year (FY) 2026-27 Operations and Maintenance Budget and the Capital Improvement Program budget. This item is provided for Council's information, and no action is required. This item has no impact on current fiscal year budget.

ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

PROCLAMATION - BIKE TO WORK MONTH & DAY

PROCLAMATION - NATIONAL WILDFIRE AWARENESS MONTH

PROCLAMATION - JEWISH AMERICAN HERITAGE MONTH

COMMUNITY EMPOWERMENT PLAN UPDATE

This is a standing item on the agenda. Council will take no action except for possible direction to staff. This item has no impact on current fiscal year budget.

CITY MANAGER'S/CITY ATTORNEY'S REPORTS

STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS

Council Subcommittee Reports

Sonoma County Transportation and Climate Authorities (SCTCA)

Sonoma County Water Agency (SCWA) - Water Advisory Committee

Association of Bay Area Governments (ABAG)

Sonoma County Agricultural Preservation and Open Space District Advisory Committee

Sonoma Clean Power Authority (SCPA)

Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))

Groundwater Sustainability Agency (GSA)

Sonoma County Homeless Coalition

Renewal Enterprise District (RED)

Public Safety Subcommittee

Other

March 24, 2026, Regular Meeting Minutes.

April 20, 2026, Special Meeting Minutes.

April 21, 2026, Regular Meeting Minutes. (THIS ITEM IS CONTINUED TO THE MAY 12, 2026, REGULAR MEETING)

April 27, 2026, Special Meeting Minutes.

MOTION - APPROVAL OF COOPERATIVE PURCHASE - FIRE DEPARTMENT PERSONAL PROTECTIVE EQUIPMENT THROUGH COOP AGREEMENT NPPGOV #PS26240

RECOMMENDATION: The Fire Department recommends that the Council, by motion: 1) approve a Purchase Order to purchase Personal Protective Equipment from MES Service Company, LLC, Miami, Florida, utilizing cooperative purchasing through the National Purchasing Partners Government cooperative contract Number PS26240 for a total not to exceed amount of $450,000 and authorizes the Purchasing Agent to execute the Purchase Order; and 2) delegate authority to negotiate and execute any other documents, agreements or amendments related to the purchase, in a form approved by the City Attorney. This item has no impact on current fiscal year budget.

MOTION - APPROVAL OF COOPERATIVE PURCHASE - FIRE DEPARTMENT FIREDEX PERSONAL PROTECTIVE EQUIPMENT THROUGH SOURCEWELL COOP #010424-FDX AGENDA

RECOMMENDATION: The Fire Department recommends that the Council, by motion: 1) approve a Purchase Order to purchase Structural Personal Protective Equipment from Great West Fire & Safety, Inc., Ridgefield, Washington, utilizing cooperative purchasing through the Sourcewell COOP #010424-FDX, Medina, Ohio for a total not to exceed amount of $450,000 and authorizes the Purchasing Agent to execute the Purchase Order; and 2) delegate authority to negotiate and execute any other documents, agreements or amendments related to the purchase that are in a form approved by the City Attorney. This item has no impact on current fiscal year budget.

MOTION - APPROVAL OF PURCHASE ORDER WITH IPS GROUP, INC. TO PAY SINGLE SPACE AND MULTI SPACE COMMUNICATION FEES, CREDIT CARD TRANSACTION FEES, AND TEXT 2 PAY MOBILE PAYMENT FEES

RECOMMENDATION: The Finance Department recommends that the Council, by motion: 1) approve a Purchase Order to offset ongoing secure wireless gateway and data fees, meter management software licensing, and credit card gateway fees from IPS Group, Inc., San Diego, California, for a total not to exceed amount of $810,000 and authorize the Purchasing Agent to execute the Purchase Order; and 2) delegate authority to negotiate and execute any other documents, agreements or amendments related to the purchase, subject to approval as to form by the City Attorney. This item has no impact on current fiscal year budget.

MOTION - APPROVAL OF PURCHASE ORDER WITH PASSPORT LABS, INC. TO PROVIDE DIGITAL BILLING, TRANSACTION, AND MANAGEMENT SERVICES FOR THE PAYMENT OF PARKING METERS VIA MOBILE PHONE.

RECOMMENDATION: The Finance Department recommends that the Council, by motion: 1) approve a Purchase Order to continue the Mobile Payment for Parking Platform provided by Passport Labs, Inc. for a total amount not to exceed $210,000, for an initial one-year term with four optional one-year extensions; and 2) delegate authority to the Purchasing Agent to execute the Purchase Order and to negotiate and execute any other documents, agreements, or amendments related to the purchase, subject to approval as to form by the City Attorney. This item has no impact on current fiscal year budget.

RESOLUTION - FUNDING AGREEMENT BETWEEN THE CITY OF SANTA ROSA AND COUNTY OF SONOMA FOR OPERATIONS AT SAMUEL L. JONES HALL HOMELESS SHELTER

RECOMMENDATION: The Housing and Community Services Department recommends that the Council, by resolution: 1) approve Modification Number One of Agreement 2025-5042-A01 Between the City of Santa Rosa and the County of Sonoma for Operational Funding at the Samuel L. Jones Hall Homeless Shelter (Funding Agreement) in the amount of $255,000 annually for a combined total amount of $510,000; and 2) authorize the Director of Housing and Community Services to make non-substantive changes to the Funding Agreement, subject to approval by the City Attorney, and execute the Funding Agreement for the period July 1, 2025 to June 30, 2027. This item will provide additional funding for the shelter for Fiscal Year 2026-2027.

PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not listed on the agendas for this two-day regular meeting, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 18.

REPORT ITEMS - NONE.

PUBLIC HEARINGS - NONE.

Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.

WRITTEN COMMUNICATIONS - NONE.

PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not listed on the agendas for this two-day regular meeting, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 14. Each speaker will be allowed up to three minutes.

ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR'S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]

ADJOURNMENT OF MEETING TO BE CONTINUED ON MAY 6, 2026, BEGINNING AT 9:00 A.M.