Planning Commission - Regular Meeting

Recording in progress.

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Uh-huh.

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Alright. Well, that's all we have for our training. Cool. So you're welcome. WCU, mister mister chair, recess till 06:15? Yeah. I can do. Unless there's something unique we need to cover.

Thirty five minute training? That's all.

But we don't need it for today. Unfortunately, no. Too bad. There will be other items that we'll bring up during We have a couple that's right. Many things or a couple things we'll bring up in the other meeting. Yeah. Well, can be in that.

Recording stopped. In progress.

Okay. Welcome to tonight's meeting for the Sandy City Planning Commission. We'll do a quick round of introductions and pledge and then we'll get into our business. My name is Danny Schoenfeld and we'll do a quick intro for the Planning Commission and then staff. Jennifer George. Craig Kitterman.

Lenny Stavenport.

David Hart. And Steve Wrigley.

Then James, do you want to do a quick intro?

Great. I'm James Swornson, Community Development Director. We have Darren Alcorn, a senior attorney with the city. Mike Wilcox, planning director. Brian McHouston is here with us tonight. He's assistant community development director. Thomas Urban with us tonight. He is a senior planner. And Ivan Hooper, transportation engineer. And we have good Aisha over here. She is the planning secretary.

Awesome. Alright. We'll do a quick pledge and go from there. I think our first item on the agenda tonight is the Summerhays annexation and I think, Brian, oh, excuse me, Mike, you've got that. Sorry.

Thank you, Mr. Chair. I'll just do a brief introduction of the item and then we'll have a presentation by the applicant and then Brian will follow-up with any details on his report. This is an annexation request. It's been filed by the property owners, the Summer Hay family and they're represented by Grace Acosta and they'll be able to present on this request but they were requesting to annex approximately 5.77 acres of this property located on this map on the South End Of Dimplevale Road and the applicant is here if if they're wanting to speak to that particular request.

Thank you. Hello.

If you could speak into one or two of mics and just identify your name and address, please.

Thank you. Sylvia Grace Acosta, attorney. I live at 2204 East Dimpledale Road, and I'm representing the Summerhays family who are the owners of this parcel of land. As you know, there's lots of pockets throughout Sandy. They'd like to be annexed into the city in order to have uniformity up with all their neighbors and in order to have a clear tax base and in order to subdivide the property for a family member to build a home on one of a a corner of the land. That is our long term goal and that's why we're here unless you have any questions. That's that's the basis for our request today.

Are there any questions from

the commissioner?

K. K.

Thank you.

The owner. Property owner. She's the one who signed the consent form to bring this property into Sandy City. Sandy does about the property on the west, south, and the east sides. And the council did approve resolution 25 dash 52 C on December 16 and set a public hearing date for January 20, which is next Tuesday with the city council.

The existing zoning in Salt Lake County, if I just advance this slide oh, I'm not sure where that went. I thought I had the zoning map in there. It's R 143. So in the county, it requires 43,000 square feet per lot. And Sandy does not have an R one forty three, but our closest zone is R one forty. So 40,000 square foot minimums. We're also requesting to have animal rights since they do have an farm animals on this property. So our proposed zoning is r one forty A, and we would recommend the planning commission forward a positive recommendation on both the annexation and the zoning. And I'm here to answer any questions.

Any questions for staff?

There are four findings. Does the applicant know and understand them? Yes,

we do. We understand.

Okay. Anything else? Okay. This item has been noticed for public. If there's anybody here that would like to come down, please state your name and address, and we'll give you two minutes.

Thank you. My name is Michael Giles. I am an attorney that represents Heather and Brad Oakeson. Their address is do want my address or their address?

Your place of business.

Yeah. 3165 East Mill Rock Drive, Suite 500 in Salt Lake City, Utah. So the Okusons live in one of the homes the one the home that's closer to the to the road there. And I think they had previously reached out with some concerns about the annexation. They they found out by seeing the sign that was posted on the road.

And just to be clear, they're they're not opposed to the annexation, but they wanted me to come by and raise the issue that there is potentially a title issue. Title of this is in actually the name of Summer Oaks Farms, which is not an not an LLC or a corporation. It's just a name. And there's a there's a deed that went to Summer Oaks Farms, and there's a subsequent deed that was from the Summer Hayes to to a trust, but that has not been recognized by by the recorder's office. We're talking with with the summaries family.

We're we're our the goal is to re resolve that title issue. They wanted me to come and raise that just just so it didn't affect the annexation down the road. Excuse me. And just raises as a as a issue that that the Commission should consider. So thank you.

Oh question, Dave.

Are the Okansons in Sandy?

No, they're they're part of this part. They live in they live in.

No, I understand where they live. I'm saying are they part of Sandy or they part of the county?

They would be part of the county right now.

Thank you.

Yeah, thank you.

Is there anybody else in I don't see anybody online, Mike, that would like to speak to this item?

If you're joining us via Zoom webinar and would like to speak to this particular item, please use the raise your hand feature now and we'll address you one at a time. I see one hand raised. Mr. Van Maeren, you may unmute yourself. Please state your name and address for the record.

Thank you, Commissioner. Steve Van Maren. Address is 14178 South Bhangarh Parkway, Draper. My question is or concern is the width of the final right of way with this annexation, it should be easy to widen Dippel Dell Road in that area. It's very constraining, limiting to traffic speed, which may be good, but it's still very constraining. Just want to be sure that's part of the plan. Thank you everyone.

Thank you. Anybody else online?

I'm seeing no other hands raised.

Okay. We'll go ahead and close that to public comment and bring that back to staff if there's any questions on or maybe just that issue about the title or what mister Van Maren had brought up. If there's any follow-up on those two items.

Yeah. I the title, I think that's something they'll work out amongst themselves as far as the annexation. That's not gonna affect anything. And the comment to mister mister Van Maren, the road widening is not gonna happen during the annexation either. That will be a topic of discussion if they further subdivide the property. Okay. Any follow-up? Thank you. Alright. We'll bring that back to

the council then or excuse me, the commission for further deliberation and possible action.

I'm ready for a motion if you are. Okay. I make a motion that the Planning Commission send a positive recommendation to the City Council that the Summerhays annexation be approved and Zump R dash 1Dash40A based upon the following four findings.

Is there a second? I'll second that. Steve seconded.

David Hart?

Yes.

Steve Wrigley?

Yes.

Craig Kitterman?

Yes.

Lanise Davenport? Yes. Jennifer George? Yes. Danny Schoenfeld? Yes. This motion carries.

Okay. Thank you. Next on our agenda is the architectural components for headquarters site site plan review for 9352 South 670 West.

Thank you, mister chair. This item is being requested by the applicant Josh Naylor with architectural components. They are seeking a site plan review by the Planning Commission due to its proximity to a residential district. They're also seeking a reduction in their overall parking requirement that is associated with this request. I believe the applicant is attending via Zoom and Michelle Schaefer is representing the applicant and they can begin their presentation. Ms. Schafer, you may unmute yourself.

Okay, can you hear me now?

Yes, go ahead.

Perfect. Well, good evening everyone. My name is Michelle Schafer. I am the project manager for architect components headquarters building. It's a new building located at 9352 South, 670 West Sandy, Utah.

And continue.

Yes. So this location is in an existing building lot that does not currently have any structures or buildings. Somewhere prior to 2011, a building caught fire that was on that lot burned able of able to of

get

a unused utilities and construct a new 6,023 square foot building with an accompanying 16,000 square feet of parking, sidewalk, curb and gutter. Part of this construction, the existing approaches and sidewalk will be replaced along with some curb and gutter, all of this along 670 West. The new utilities and drainage the

Please continue if you or does that complete your presentation?

No, not necessarily. I'm not sure what.

We're seeing right now the architectural

Just like to present, yes.

Yes, just talk through the building and what your the plan is and the conceptual design and maybe just some of little high points of what you're looking at wanting to build there?

Absolutely.

Right now, can see the architectural components in the site plan or some of the elevations of the building. Or if that completes Yes.

Mean that basically completes it. Okay. Josh, do you want to touch on anything? Would you like to add? I have to raise your hand.

Yes. The construction is still tough construction. It's a split between warehouse and office. It's just a good stall type company. So materials coming in and out and they come from Back East tax exempt. So there's sales tax that will be paid to Sandy City for everything that comes in and out of this building.

Okay. Is there have you had an opportunity to read the staff report and the findings and conditions that were listed in there?

Yes, we've received those.

Okay. And any questions from the commission?

Yes, I do. Okay, Dave. Yes, this is David Hart. I have a question about the parking. You're asking for a reduction of three parking stalls, I understand. How many employees do you have?

No more than I'd say 25, correct Josh?

Yes, the warehouse is for 25 office building.

Okay. So that only leaves a couple of stalls for visitors?

Correct. And typically, we're more of a installation warehouse storage and we wouldn't receive a lot of visitors in general?

The reason I'm asking the question is when we were out there this afternoon, it was clear that the area is under parked because there are cars on both sides of the street. And so that's just something you're gonna have to keep an eye on that you don't contribute to that situation.

Yes. And we're aware of the North neighbor and he did have concerns on the parking. And we've, you know, with him. We've had our public, you know, community meetings and listened to some of their concerns. And, you know, we agree that there is a parking issue, but it shouldn't we shouldn't add to that or not we won't it won't be necessary.

Lanise?

I have a question regarding, are you asking for reduction in parking so that you don't have to reduce the size or the square footage of the building?

The reciprocal access is what cramped some of the parking to ask for the reduction in three spots. We have reciprocal on south and north that ate up a lot of real estate basically that was originally for parking.

Does that answer your question?

Yes. Thank

you. Any other questions from the commission? Okay. Thomas, did you have some additional information that you would like to present?

Yes, I do. So staffs reviewed this at length. See if I can get back to the beginning. So as was said before, this is a site plan review for this commercial building in the ID Zoning District. As you've noticed, when we're out there to the West Side is residential, which is why we brought it before you.

One of our first concerns was our our zoning map shows sensitive areas on the West Side, which is adjacent to the residential. But as this was preliminarily developed many years ago prior to the fire that consumed the last building, there are no great issues. Those improvements are going to remain on that West Side. So staff doesn't feel that there's any impact to the sensitive areas. As far as circulation patterns on the site, it's like has been said before, circular in nature. That's what's limited the space for parking. They have that warehouse functioning. They wanna be able to drive trucks through the back end and wrap around the building. Their primary employee parking is on the South. And they do have pedestrian pathways that give direct access to the building itself as well.

The majority of the parking is on the South Side. We really struggled making this work. This is three or four iterations down the road. As you might notice up on the North Side, there's three parallel stalls that got them to the 27 they need. They couldn't qualify for any more reduction than the 10%. To qualify for the 10% reduction, they've had to provide a parking demand analysis study, which if you've read through, it's part of the staff report. We attached it as an addendum. They looked at the two prior buildings that are being consolidated into this one building, calculated their parking requirements there, and then presume that similar pattern here. And based upon that demand analysis, staff feels that that that they will meet those requirements and be able to reduce their parking by three. K.

As far as the building design that was mentioned before, we've analyzed that according to our architectural design guidelines. We did make them provide some changes to that, screening the rooftop units, making sure that the the roof drains are not visible from the public right away. Some different things that are required in our design guidelines. As far as landscaping goes, because it is residential, there needs to be a 10 foot buffer on that west side as well as the eight foot masonry wall, which is existing. As you can see by their landscaping plan, that is exactly what they're proposing to do.

And they also have various perimeter parking areas. They have landscaping islands there as well. I should mention one other thing on this site plan for circulation. Circulation. They They have have provided provided easements and potential connectivity on the north and south side to adjoining properties so that when they develop, there'll be cross access for vehicles. That is a standard requirement that we we make them doing these type of developments. I did provide an addendum to the initial staff report. On this street frontage, when this property was initially developed, there was only a five foot sidewalk provided. I think I need to go back this way. And that's existing throughout the neighborhood.

They are proposing to dedicate one foot and increase that to a six foot sidewalk. Our standard detail would require five foot sidewalks and five foot park strips, but we feel that based upon the conditions listed in the code that they they would be able to just accomplish the proper improvements by just adding the one foot. And I did speak to the city engineer who couldn't make it this evening in choosing an agreement that this is a good solution. So when you look at the findings and conditions, there's one each added associated with those improvements on the site.

Does that complete your Yes, it does. Any questions?

I've got a question. On the north side here, it looks like before the trash can area, there may be some ground one more space for parking or

not. Yeah,

they they couldn't do that. That wouldn't be a parking stall.

You gotta be able to get the truck

in there. You have

to get a truck in and out there. It's gotta be able to back out. So, you're you're going in a circle or don't you come in one direction and go out?

It's possible to go in a circle and come out. I think that's part of what they want to use the warehouse function for. They're have larger trucks that come to that warehouse side. But I don't think that's intended for the dumpster to go through. But that's definitely not a proposed stop.

I mean not

the dumpster, but right to the right of the dumpster. It looks like there's enough place to park a car maybe.

Okay.

We don't want to do that.

All right. Just look like there's an extra space for one more space. I

doubt the North Salls will be used very often, but they do meet the 27 that we require.

Any other questions? Okay. This item has been noticed to the public. Anybody here? I don't see anybody but staff. Anybody online that wanted to speak to this?

If you are joining us via Zoom webinar and would like to speak to this particular item, please use the raise your hand feature now and we'll address you one at a time. I'm not seeing any hands.

Okay, we'll close that and bring it back to the commission for any further deliberation action.

Alright, mister chair. I'll make the motion. Staff recommends that the planning commission determine preliminary site plan review is complete for the proposed architectural components headquarters located at 9352 South 670 West based on the four findings and the five conditions in the staff report. And with do we need

to make an addendum just with the addition from Those

that that motion included those. Those

okay.

Because you originally only had four findings.

K.

Three findings and four conditions and

From the additional document that came or do we just need to clarify that, Mike?

Numerically she's correct.

Right. I just didn't know if we needed to reference since it was after the fact.

I would just include reference to the additional memorandum that was received earlier today by staff to the planning commission.

So be it.

Is there a second?

I'll second.

Lanise Davenport? Yes. Jennifer George?

Yes. David Hart?

Yes.

Craig Kitterman?

Yes.

Steve Wrigley?

Yes.

Danny Schoenfeld?

Yes.

This motion carries.

Awesome. Okay. That brings us to approval of the December 4 minute meeting minutes. Do I have a motion to approve? I'll make a motion to approve. All those in favor?

Aye. Aye.

That motion passes. Development report, James? We have a couple on directors report a

couple issues. Well, I have one and then if Mike has any, but I want to just talk quickly about the architectural review committee. Dan Danny has been serving on that for Forever. Forever.

A

So couple we're happy to have him continue, but I don't know if he's happy to continue. So we're gonna bring it up as an item that if anyone else would like to serve on that, we'd like to open that up. We do need a planning commissioner on that committee. And we just want to open that up and see if there's any other interest in serving on that committee that would give Danny a break. He's been on it a couple years.

When do they meet? The

fourth Wednesday of every month typically is when that's held and that's a meeting that starts at 4PM typically as well.

And it's when we have it's not consistent as far as we have to have items to meet. Sometimes we don't meet that month. Anyone

interested?

I'm not available on Wednesday. Well,

that's true. That's how it's hard

for me.

I mean, I'm interested. I'd like to know more about it though.

What more do you need to know?

How much do you pay?

Let's talk right now.

Well, okay. Let me ask. Are you on off?

That would be nice to

have one less thing to do. That would be nice.

What Wednesdays?

It's the fourth Wednesday is what we ask you to kind of block out in your schedule. And then we'll give you a notice usually about a week and a half no later if that meeting is going be cancelled so that you can free that time up in your schedule. But the regular committee members kind of all establish that as their preferred date and they establish that time kind of holding their schedule.

Would fall on the twenty eighth this month.

This month has already been cancelled. But yes. Yes. Correct. Excellent. We will make note of that and include you for future notice.

We have several and we can have Mike Staff, the person over that, Mike can get you up to speed on that. We just need to name them who will work with to get up to speed on that. We do have several members of the architecture. You may

not be happy. I do have opinions about

our Some all end up

looking like state capital. Yes.

And we do have right now, we have two other architects on it that work for companies as well. And then a couple

Steve Burt

I know Steve.

Is on that and Lyle Beecher. Lyle Beecher. Those are the other ones who are on it and we have some residents and other people who are on it as well. That's fine. Two council people are also Cindy Sharkey and Chris Nichols are the council representatives on that committee as well.

Okay. I'll be happy to do that. And if I have a problem I'll let you know.

Okay. You.

And there'll be other opportunities for service as we going on our code amendment update for the land development code. There'll be other subcommittees that we'll be creating and having opportunities for additional opportunities for you all to serve. So thank you for that. I'm not sure if you all are aware Doug Wheelwright is retiring. He's our long serving for fifteen years development services manager and he's having a second retirement.

He once retired from Salt Lake City after working thirty years there and then came to work for Sandy City a few years later. But his last day will be on February 2 and he won't be back at the Planning Commission unfortunately So to present another item but we are in process of hiring a replacement for for that position and hope to have that wrapped up here in the next little bit but just want to give that FYI out to all of you that Doug is going to be retiring here very soon.

We will send some stuff out for his retirement that you're absolutely welcome to come in he

Send him off.

He

back. And then we will have our next planning commission meeting on February 5 if I'm right on that date. Now I'm second guessing myself. Yeah, February 5 is our next meeting so in three weeks. But there's five Thursdays in the month of January so we'll have an extra week in between there. And I think that's it by administrative business on my end.

Okay. One last motion.

Motion to adjourn. All those in favor.

Aye. Thank you everybody.

You. Break the record. No.

That's true.