Town Council - Regular Meeting

All right. All right.

I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

Thank you all for attending tonight's meeting. This is the June 2, 2026, Roanoke Town Council called the meeting to order at 6 PM. Let's start off with May 5, 2026 Town Council meeting minutes. Any changes to the draft of that meeting minutes? Any motion to approve the meeting minutes as written? Second. All in favor?

Aye.

All opposed? All right, next up on the agenda is the special application for the vintage and handmade market.

And we had that in front of us.

The only question I had on that is I did not see our copy, Sarah, a sign off by the fire department. They did send it later on Friday. So we do have a sign off now on that, OK? and the vintage and handmade market would take place on june 13 2026 and uh they would uh be doing set up at 10 a.m and tear down by 4 p.m and wanting the downtown area any objections to that we did receive the money um we have the all the certificates that should be all that type of stuff i make a motion to approve the vintage handmade market after special application I need a second. All those in favor? Aye. All those opposed? All right, next up is the Friday's Farmers Market. It's various nights, June, July, August, and possibly a couple of Fridays in September. There again, I did not see a sign off on the fire department. Has that been handled? Yes, I got that today. Okay, so we have a sign off on that now as well. They're looking to have a set up at 3 p.m. Teardown by 8 p.m. They're again in the downtown area, and like I said, it'd be on Fridays in June, July, August, and possibly a couple in September.

I think there was a question on whether they were going to have them the first couple of Fridays in September.

Yeah, still talking about these, it says, and maybe September 11th.

I was so excited. Are they wanting to do that both Fridays and September then? It's still up in the air. Okay. I'm 99% sure it's not going to happen festival day. Okay. But the 5th, they were talking about maybe pumpkins and sunflowers kind of thing.

But the June, July, and August would be Friday? Yes, all of that is still.

Okay. What's the fall festival Friday? Which Friday is that? September 10 through 12. Okay. I'd be willing to make a motion to approve including September with the exception of the 11th. And if you guys decide not to, you don't have to.

Is that a motion? I'll make a motion. I'll second. All those in favor? Aye. All those opposed? Next up is a special event application for St. Joseph Church Picnic. There again, Sarah, I believe that wasn't a sign off yet for the fire department. Yes, we did get that. We're good with that, okay. And that is going to be held on Sunday, September 20th. Set up from 9 a.m. teared down by 7 p.m. And they're looking for the on 6th Street to be walked off. um so do i have any objection to the special event application for st joseph church picnic i need a motion i'll make a motion to accept that as submitted i need a second all those in favor aye all those opposed And the next special event application, this is for Renaissance and Roanoke, which would be held on Saturday, October 10th. I think there again, Sarah, was a fire department sign-off. Got that Friday afternoon. We got that, okay. And they're looking for 6 a.m. to 6 p.m. in the downtown. It looks like they aren't going to have, it looks like everything else is closed. completed on that yeah that was there was an issue is there an issue with that okay you want to yeah so okay our insurance company the the policy agreement is in august so they wouldn't give us one they won't give us one until august so we'll have it in time for the event i'll make a motion to approve contingent on receiving the certificate of insurance for renaissance I need a second on that. Second. All those in favor? Aye. All those opposed? All right. Next up on the agenda is citizen comments. Please remember that you are allowed three minutes. When you stand up, please state your name and your address for the record. And we're opening the floor now to citizen comments.

Ben Ross, 641-7 there. I'm asking council to consider the intersection of Seminary and 4th and Posey Hill of each altered to a full four-way stop from the existing three-way stop. I think it's a hazard. I was almost T-boned myself. Drove up, there was three cars there at the same time, one from Posey, and two on seminary, and nobody knew what to do, so I started out loading bolts. Somebody was coming out from Main Street, had a proposal, so I almost had to go. I was walking with my neighbor, neighbor's mother. About a week ago, down in the park, she was pushing her granddaughter in a store, little baby. We stepped out onto 4th Street, All of a sudden she pulled back and says, oh, I remember people don't stop here, do they? They're coming from Maine. I says, no. So we had an incident about a year ago where there's a, people lived out 1100 North and got T-boned. There was a wreck, it was an accident. And the car, I think the car was towed. There's been several close calls at that intersection. And the reason why this three-way goes back, my god, my parents came here in 1946 to end the Second World War. And the reason why it was three-way is because people needed to run in the wintertime to get up the hill. But in those days, we had one town employee who did everything. And when the time came, you put a sandbox at every intersection. If you got stuck, you had to get out and shovel the sand yourself. So I'm sure by the 1970s, we had, there was no truck with a blade on it. No sand, no salt.

By the 1970s, that changed, things improved.

We had pretty good, we started to get the streets graded and the sand insulted. We've been in good shape for the last 50 years. So I think we're long overdue to make a change at that intersection. I think it's an accident waiting to happen. And I implore you to consider a full four-way stop for the good of the community.

Thank you. Grant, from a police standpoint, are there reasons why that's not a four-way stop? Do you know?

I believe that's the only reason. My only concern with making a four-way stop would be all the people that have lived here for how many years. We're going to get a lot of people to run that stop sign, and when you think they're going to stop, that's when we might have more accidents. But other than that, I don't believe there's any reason.

I think the greater perspective is when you do signs, you need to do a traffic study, or you need to examine why you should do it to justify it. Same thing with speed.

grant's point i mean and plug your ears on this but i still run the stop sign by the post office because i'm not used to that being there so i think if we were to do this um i know like that costco and fort wayne they have the flashing red lights on the stop sign i would definitely want to do something like that if we did make that a four-way just to draw attention to that but i'm with tanisha i think i don't know where we start with the study but yeah i think it's worth looking into

People think it's a four-way.

Yeah. I know that you have sign replacement that some of those have lighted flashing or no?

Some of the ones downtown, like one by the post office. There's a flash grinding stop. We're getting three of them I think. Yeah. And you have to be careful around houses too.

And those are solar powered. So I don't know how the trees might affect that down in that area there. Something like that. But it's worth at least looking into a little further. And I appreciate you bringing that to our attention. Thank you.

And if you want to look into that, maybe with USI or whoever.

Okay, thank you. Other citizen comments?

Nick, I have something for the fire department. Okay. If you don't mind me going out. Sorry I didn't get you on the agenda. We had been working with insurance and stuff. We had our education tools. We were on a car fire. We had a hose burst. And anyway, they ended up drowning our education tools. which are not waterproof, and it destroyed our cutter, spreader, and ram tool that we used for, you know, freeing people out of the wrecks. We called a company right away once we realized it. They came in and tore it apart. We need, it's $17,000 worth of work on those tools. We did an insurance claim on that. And so the insurance is going to give us whatever the cost of the repairs is minus our deductible, which is $250. So it's going to be right about $17,000. And we were wanting to see if the town and the township would entertain instead of changing the cars over the past 10 years. So the cutting force on them is different. The blades and stuff they're made out of is different to be able to handle that. They've moved fast to be able to handle that. They've moved faster. Because the tools we have are battery operated. It should have started with that, sorry. And, you know, we switched to them 10 years ago. At the time, they didn't have waterproof tools, and we didn't think nothing about it. But now, since this has happened, it concerns me to put, you know, $17,000 in those tools. We could go out the day after they're fixed on a rainy day into a ditch that's flooded and accidentally, you know what I mean, drop a tool in and it gets ruined again. And the person drowns. Yeah, yeah. We're doing a true education with it. You know, there's a chance of the tool put right there. So I just wanted to see, I mean, obviously we don't have the money to be able to fund that all ourselves. We didn't know if maybe the town and the township would be willing to split it. You know, if we threw the 17,000 and, you know, if we could come up a little bit extra on top of that need be, if there's some way that the town and township would be willing to entertain split that difference so we could get new tools do you have any idea what you might be looking at wanting the town to contribute well i'd like to be able to i mean and this is just me shooting from the head i haven't talked to the guys on the department obviously as far as uh what we'd want to put towards it besides the seventeen thousand dollars um but i i don't know i mean you know this is twenty three thousand dollars is the uh well it's it's i had Yeah, $29,000 is the difference. And then I had it work that used to be that if we just left it at that, it would obviously be $14,500 per entity. But, you know, if we could come up with, you know, maybe $5,000 for the department to throw in there, you know, get it down to about $11,000 or so, $12,000 per entity. to go towards that.

I assume you're looking at the share yet?

Yeah. So we don't have it budgeted, basically.

Correct, yeah. Because those monies are already budgeted. I've been working on paying the fire truck down, so there's only $10,000 left in lead. And that's for police and fire for the year. I don't know what Grant has planned. Lots. But yeah, so the only other option would be to see that money, otherwise it's not budgeted for.

And just looking at it, you know, obviously we could throw the sub-team in, you know, it's insurance money, they're done, they're back in service, but they're 10-year-old tools. You know, just the fact that there's new technology. We've looked at some of the newer ones. I've had the chance to demo one of the newer, and it's just, they're faster. I mean, they are better tools, because obviously, like I said, there's three generations behind what we have now. It's like a computer, you know, it doesn't, you're not running a 10-year-old computer, you know what I mean, because of all the new technology and stuff. Have you talked to Township at all yet to see where they might stand on this? I have not. I didn't know where to start, I guess. I was going to be here tonight anyway, so I thought, well, I'll throw it out real quick and see.

Yeah, I think your Township is probably where you need to start. I thought that they had a fund that they could

I don't know they just bought their packs for us last year so I didn't know I didn't know what they're I did say something to the Steve Thomas it was my text message so I told him kind of where we're at want to give him a heads up and told him what my thought was you know and he really it was just that was it So otherwise, you know, like, hey, that's a good idea, or hey, come talk to us. So I need to talk to them, talk to them. I just haven't, because I've been waiting to get the figures from the insurance and everything, you know.

I think originally, they had technically committed last year to help us pay off the fire charge. We can get that off, which would have brought up a lot of money to give you. But I guess now, to take it under advisement, know what you're doing with Township, to kind of budget for that.

my two cents on that too is i think when we last year when i was liaison with fire department and we talked about budget and not increasing their budget one of the things we assured fire department was that when emergencies came up we would help them so i don't want to see us get a firm note at night i'd like to at least no that's why you're invited yeah but because other pieces what's the turnaround time you need to get the equipment from the time that you purchased it how long does it take to get it and they have it in stock we could have it within the next day

How bad is it if you don't have an answer in the next three until three weeks?

Well we got a backup set that we're running on so um they're just smaller uh but but I mean right now we're set up we don't have a ramp so we're set up as far as mutual aid automatically for um I told all my officers all the guys that they know if we're getting to an extrication if we need to use a ramp we have to call in a neighboring department because we we don't have you know what I'm saying so we don't have that capability

Um, but I mean, I don't expect, I mean, I don't expect, I mean, when I think the answer is, it's not a no, let's get more information so we can make an important decision.

That works. I'll get with them and we'll go to a meeting with them and see what we can get from them.

And we definitely want you to have equipment.

Yeah. And maybe, I'm not criticizing them or anybody at all, but the fact of knowing what they have in that coupon, maybe they'll be willing to just take care of it. So that's, you know, that may be another option, but I don't, I just wanted you guys aware and kind of see where you felt and which stuff you wanted us to go. So, all right. Thank you. Yeah, I will. I'll be on the agenda for July. That way I know for sure. Thank you.

Any other citizen comments?

Let's move on to the park department then. First up, I guess Dave, take it away.

Good evening. You have numerous quotes for the park. I'll start off with the sidewalk curb quote. So obviously the

bridge that caused a lot of flooding in downtown Roanoke and the park was taken down. So with the bridge being taken down, the this side of the uh bridge there is a drainage issue and um as far as uh with walking or any automobiles going through that area so you should have a quote of some sidewalk and curbing for that area response to help alleviate that situation so i think one of the concerns is if we went with just curb my understanding is we won't be a compliant because it just stops right there

So I think from my perspective, it's probably better to finish it off with sidewalk, but I know that's contingent upon drainage board approving sidewalk allowing to be in there because they've approved curb, but they haven't approved the sidewalk. That's kind of my comment.

It looks like just one quote so far. That's the only person I can find that it fits in.

Now as I read this, this does include sidewalk or does not?

The $5,500 quote is a sidewalk. And then the $3,750 for the curb.

So if Grangeboro don't approve sidewalk, then they're just going to sell the curb. And what line would that come out of? Funding-wise. Wherever Dave wants to spend the money. So we come out of park funds. Water or sewer. Park funds.

Is the park budget accommodated? So it has enough to accommodate the sidewalk. I don't know anyone else's preference. I just want to make sure that we're If you have a wheelchair or something or you're in a wheelchair, you want to make sure you can exit safely and fit with compliance.

I will make a motion to approve the park sidewalk and curb with the sidewalk being contingent upon approval from the drainage board. Sidewalk at a cost of $5,500. The park curb at $3,750. I need a second. I'll second that. All those in favor? Aye. Aye. All those opposed?

Thank you, Dave. All right. quotes for the Piccolo Court for fencing. You should have two quotes in front of you. They're pretty comparable to each other. So what I would recommend to the Board or to the Council is that the fencing, whoever approves it, to go with the vinyl coating of the fencing, such as not the steel fencing.

You mean the black vinyl coating? Correct. The other thing I noticed on the quotes between Indiana Fence and Hoosier was it looked like Indiana Fence quoted four gates and Hoosier only quoted two gates. Is that true?

And I don't know what the significance of that is. I don't know why, but it should just be two gates. I mean, we could get that changed to two gates if we needed to.

Okay. And I just didn't know if there's some reasoning behind that. I have no idea what that is. Okay. But like I said, they're pretty much comparable to each other. Yeah, I think the way I figured up Indiana fence was $23,989 with the black coated. And if you add the black coating to the Hoosier fence, it was $23,596. But that includes tax. So Indiana fence does include tax, which we would not have. That is correct. So we'd be back down to the $22,828.50 for the black coated with the...

Indiana fence potentially down another 1700 if you take out two of those four possibly correct do you have a preference on vendor I met with one guy in here and met with the other one I mean they're very obviously they're in the business very well yeah they're both I had no issues with them so like I said I have no preference to

then i will make a motion to approve indiana fence rail company for twenty two thousand eight twenty fifty with the possibility of a reduction in the price uh for the two gates instead of the four all those in favor all those opposed okay and then the last i have is the quotes uh for the asphalt for the pickup upwards uh you should have four of them in front of you um

Two of the companies came and met with Aaron and talked about what was needed for a proper base and what we needed for the asphalt to slow down, and then the other two did not, so...

I was confused on the asphalt, made this quote, to be honest, because, you know, it's got a line item breakdown and then it gets down to install at $34,380. Is that in addition to the line item numbers up above? Yes. So we're talking significantly more money for asphalt maintenance than we are for the other three quotes. That's why I was confused on that quote when I was looking through that.

I may not answer, but they just... I guess but their total was 70,000.

Okay, it was total of 70. Okay, that's why I was confused on that because they had a line item which didn't pull up in my 34,380. So that's an addition. So that's what made was over 70,000. Just seal it as 39,568. Summers was at 35,229. And then Riley's asphalt was 33,500. I will say it looks like that 34 number Yeah, that's why I was confused on the pricing, but you're saying that the asphalt maintenance was over $70,000 was the total?

Yeah, when they originally sent it to me.

I'm trying to find it.

And if I'm not mistaken, between those two companies, the fact that they came out and visited but also understand the type of stone we want down as a base, that's really important. Correct.

Really important. Exactly. And which two again, asphalt maintenance, and who came? Summers. And Summers.

Yeah, so asphalt maintenance, so it wasn't on the paper, but you know, the way they sent their email and put it all together was $70,300.

Yes!

I'm gonna make a motion that we approve Summers' estimate, or their bid.

When we first got them all in, asphalt maintenance is the only one I met with. So I called everybody because I didn't meet with them outside just to make sure nobody was biting off more than they could chew. And Summers was the only one that came down there and met with me and said he was comfortable with his quote.

And of course, I'm not always opposed to going with, you know, I don't always have to go with the lowest, but the justification for going with a little bit higher price than Riley would be what purpose? To me, it's the site visit, the full understanding of the scope of the project. I just want to make it publicly known why we would be doing something like that.

Aaron, you're comfortable with both of them. It's just coming down to numbers. $40,000. That's a big number. So if you're comfortable with both, I'm just throwing out my opinion. That's all. There's two other quotes now. I just appreciate you including them in the quoting process. And he's comfortable with it. Yeah, the two I met with, I'm comfortable to do the work. It's just there's a basic price difference.

There's an apples to apples comparison. I just also just want to make sure from a community standpoint, you know, when the price was, you know, $1,700 cheaper, why we didn't go with the lower price and justification for that.

I'd just like to go to, I think Terry mentioned it, but that does also cover the cost to recur the basketball court. Correct.

Next.

So those are two amounts. One's for the pickleball court, which is the $35,229, and then the $825 to do the basketball court. Correct. I'll make a motion to approve moving forward with Summers and those amounts. I'll second that.

All those in favor?

Aye.

All those in favor?

Man, the last you should have in front of you, it's not on the agenda. I don't know if you have it or not. So I don't know if you have that quote in front of you or not. Yeah, looks like $41,000 and another 10 to install the netting and the sleeves and such for the post.

Correct. The only reason I have one quote, I couldn't find anybody else. I'm sure there's somebody else out there.

The reason I got the quote from that company is because that's the company that repaired and repainted the tennis courts. Obviously, they did a fantastic job on that. They did a real professional job on that. So if you know of anybody else I can contact or whatever, I can get an estimate or a quote from them. And with your Patriot State Drive, how do you come out compared to those of all this?

Are we pretty close? Real close.

depending number wise everything uh we might be able to do some um lighting but um again we'll have to see what those numbers are when we come up because my quick numbers yeah we're gonna write right at that hundred dollars we have other donations

Are you asking for a motion then, Dave, on the K&M asphalt, the lines and such? Yes. Anyone want to make that motion?

I will, even though we don't have comparable points. Like you said, they've done a great job.

Like I said, I don't know of anybody else. If you know of anybody or recommend anybody, I think they will call and ask them. We can revisit this at the next meeting.

The total is $31,000.

Thank you. Yes.

It's out of donations.

Right. Okay. Yes. So, Brian made a motion. I'll second that. All those in favor? Aye. All those opposed?

And then, like Rick mentioned, the lights are up in the front of the ball courts. So just waiting for them to kind of do a finish another job with a lift and they're going to come back sometime in the evening and readjust those lights and put them where they need to so everything looks good other than that i think everything's going good in the park obviously social media you probably saw already but that's for another topic that has been looked into and talked about so We'll bring that up in future meetings and see what happens with that.

My understanding is the bathrooms are open over by the baseball. And they've been open since April.

They won't close until October. October. They are open and working.

And the drinking fountain is down right now.

I don't know about the drainage board. And I guess you got to wait for the survey for that.

I'll wait for the survey and then get the full point permitted and ask the drainage board.

It's going to take a while. Yeah. But we did receive a donation for it, so. For the sign. For the sign. All right.

So as soon as we get the survey back, we can get the paper all started anyway.

OK. OK. Thank you. All right. Next up on the agenda is the police department. All right.

So I gave you your stack of papers. You got the June schedule. That may change a little bit as some of our reserves have time to work. Brandy gave me a few days, but maybe I'll work a couple extras. Just not sure yet. Next one is the traffic stops for this last month. So it has all the locations and the totals, 40 warnings and three citations. Next would be the updated police front roster with contact information. If you can't get ahold of somebody, just call me like everybody else does. then after that you have the calls for service every call we did how many of each what they were other than that we got our new axon body cameras in i'm working on getting those set up now that was part of our deal with axon we don't have to pay for those we just have the updated ones um working on two grants one for online security one for north open southern So getting those put together to get sent off. We allegedly fixed the school parking issue this morning. We'll see if it works.

And our plan is to take it.

Yes, yeah, and they were very clear on that. What's their solution? The solution is, so nothing is going to change except once cars start backing up, they're going to go into the lot around the large loop. And everybody's going to line up in that large loop. And then once traffic flows, they'll come from the loop around into the line.

So we plan to take it.

Yep. That is what it is. I ordered new tires for my squad car yesterday. I talked to Brian. I had a nail on my sidewall. The other three aren't looking so great. So we ordered four. The total is just over $700, I believe. So those will be coming in. And then just heads up, next year we are going to need one new vehicle at minimum. So we'll need to plan for that.

I have a couple things.

One, thank you for the report, especially the one that you sent on the stops. On the police department report that had calls received, is there a way to add who the responding officer is to that, the same way that you did on the other report?

I can find out. Those are two different systems. I'm sure there is a way. But when you look at that, there's about 200 or 300 different reports you can run. So once I find it, I can get that to you.

If you could do that, I'd appreciate it. but again thank you for the detail of the stops that's very helpful since you mentioned car i think one of the things i'll go ahead and spit it out now is a request that for you and aaron's department has to present your budget to council at our july meeting and then it gives us a chance to work with sarah if we need to do any refinements and thoughts that present it's just a presentation of what you see the budget based on your previous year's funding and what you're hoping for the next year and where that's going to come from i'm sure sarah i've talked to her a little bit would be willing to sit down with each of you i think you do it anyway but to come up with that to present us so that we know what you're requesting so when you do come before us for whatever request the tires especially if you're working with your liaison we know what's in your budget and it makes a lot easier

control of pretty much the center of the building. There's a 300-leap in the heat coil. They came to charge it yesterday. It was the last two, maybe three weeks. So they gave me a quote to replace just the heat coil with $1,400. I'll have to try to get that replaced.

I will make a motion to spend $1,400. And from what account there, Sarah? It would be from the gentleman. The gentleman. That's OK. I make a motion to approve $1,400 for general maintenance to replace the A-coil.

I'll second that.

All those in favor? Aye. All those opposed?

Next thing I have, so every year Peerless goes through and tests the working capacity of the wells and the high service plants and get it nice and portable. On it, two years in a row, well five has underperformed by quite a bit. Iden's a big stickler about getting that done. They wanted me to do it last year after one test, and I like to get at least two shown as bad. So to pull that, replace it, clean the well, it's $34,708. That'll come out of water.

If there isn't, we have it. I'll make a motion to approve peerless amount $34,708. I'll second. All those in favor say aye. Aye.

All those opposed? The next thing I have is, and for lack of better terms, I'll call them change orders, but that's me.

so it's for a total of twenty eight thousand four hundred dollars um our approved closure plan that we did an event them to for the debris pile required that item approved one four background samples they now want eight to nine or eight to ten so they're going to do nine background samples that's what this change orders for and it's an amount of twenty twenty four thousand twenty eight thousand twenty eight thousand four hundred okay So let's move on to the next phase of that. Hopefully we get that done and we can get it out to bid to get it cleaned up.

And just to reconfirm for everyone, by going back and testing, we've already shown where IDEM isn't going to require us to haul everything off.

So the debris pile that's been adding up over the years, it can stay on site. We will have to move it to treat what's underneath it, but it can stay on site and it's going to save us a lot of money. Because originally it was going to have to go to a special landfill.

And that's millions. So I'll make a motion, unless there's questions, I'm sorry. I'll make a motion to approve SME's change order in the amount of $28,400. Any second?

I'll second. All those in favor? Aye. All those opposed?

The last thing I got is a salt spreader. So the motor and salt spreader got a hydraulic leak. We noticed that at the end of the season last year, this winter, took it up there, they kind of diagnosed it. We quote, they could not include labor. Of course, with salt, they rustle up things, they don't know how long it's going to take. So just for parts, it was $4,204.13. We come out of NBH repair and maintenance, And just to kind of look at what a new one would cost, I put that on there, which was $20,000. That was a 450-day lead time. So if we wanted a new one, we'd still have to fix the old one. So we're looking to do maybe not to exceed $8,000. I think that should cut it later. OK. And we've got the money in that fund? Yes. OK.

I'll make a motion to have a repair not to exceed $8,000.

I'll second that. All those in favor? Aye. All those opposed?

We're taking a big break today. Today, tomorrow, and Thursday. And then we'll be all done with that. And then we'll go on to the next thing, the next community process project. We're going to like that lift station. brought the excavator in today, but we're still on site. So it's all up and running. The fence is up. We're about to wrap that one up here in the next couple weeks. That's what's really nice.

I have that same area. What are we doing on that side?

Councilwoman, Tanisha, why don't you help?

So I wanted to bring to the attention of council. Erin and I have talked on the side a little bit about this. Huntington County reached out to me, the highway department, property 1351 on Marsh Seminary. It's technically outside of town limits. It's one of the only places out there, but they have some service water issues, and the county's trying to help them with their drainage. In discussing with Erin, part of the solution they've come up with is with their small structure, the property owner would likely have to buy a pipe themselves, the county would install, it would flow to our catch basin, and then flow into the county river. Is that accurate in my description?

Eventually the county drainage ditch.

they need our cooperation in that and since they have worked with they worked with us on the failing small structure and did the labor on that while we bought the pipe um it would be a good in time as long as aaron's as long as it's not going to be a big impact to our infrastructure um i think it's worth partnering with them i think where we're going to put the alcohol is not going to have any impact on us we should be okay So do I need to make a motion for you to move forward on that? I don't think so. I would say from my perspective, is making sure it's as little impact as possible on the town because they are not a town residential home. The next thing I have on the list is a reminder to everyone. There was a notice on the door, not pro-con or whatever, just making sure everyone's aware that there is a BZA meeting here on Monday night at 6 p.m. It's for a variance for the car wash across the street on 24. The variance in our ordinances, we allow signs that are 30 square foot. They would like to do a 90 square foot sign. So if you have a feeling or opinion on that, please come to BZA so that your voice can be heard. We set the ordinances, but VZA is the one who can give a variant.

Say that again, Tanisha. What size?

30 square foot is what is allowable. They would like to go to 90 square feet. So just as an example, I believe the local saloon sign right now is 80 square feet. 81. 81. Somewhere around there.

Just so you, because visually, like you could throw numbers out to me all day long.

All right.

So that gives you some comparable. So again. Your residents, if you want your voice heard, show up on Monday night. The final thing I wanted to point out is with Aaron's position, I work with a lot of other towns and a lot of towns have a town manager and they have a street department and they also have someone in charge of their wastewater and their water. Anywhere from two to four different people and we have Aaron.

And to point out something, Aaron,

Probably by getting his license saves us anywhere from $35,000 to $40,000 a year by signing the documents he has to sign and certifying them, which includes a lot of liability for him. So I just, as an awareness point, he carries and wears a lot of hats, and so does his department. So I want to make sure that's very clear, because a lot of people don't understand that structure. And I think that's all that I have.

Thank you. Thank you, Tanisha. Next up is Councilwoman Tanisha, or I'll tell you who next up is Councilwoman Terri Edmondson.

Okay, we have an update on the fireworks and we got one last night at the Lions Club meeting and I'm going to throw it to Brandon.

So I need approval. So I guess everybody's aware, my wife and I for the last, I don't know how many years it's been, we've been raising money for the fireworks and all that from town. We've partnered with the Lions Club. it just it makes sense we needed to get to an organization that has the legitimate everything instead of just me and my wife you know what i'm saying so so we've partnered with them it's going to be the lines run lines club fireworks from now on um but we need to get the approval for what date you want to do the fireworks um july 4th is on saturday so that's what we were going thinking it's just we need the town's approval to be able to do that If that's the, you guys agree with that date?

I'll make a motion for the fireworks to be held on Saturday, July 4th, 2026. I'll second that.

Second that. All those in favor? Aye. Aye.

Are you still raising funds for that? Yes. And where can people go to make a donation?

Uh, Memphis State Bank still. Um, and there's on, uh, um, Immel Insurance, there's a QR code. that you can do on uh do it that way like a gofundme page yeah yeah it's a hometown happening page rolling and rolling also shared the qr code but it's on the hometown happening page has the where to go link to make a gofundme page and we're going to get canisters out um hopefully get this week into some of the restaurants around town some of the businesses i should say um we're gonna get those out and um like i said it's all going in the Lions Club's name now, but it's still the same concept. So if somebody's writing a check, it does need to be to the Grump Lions Club, then you can just put, you know, for fireworks.

Do you know how much, what you're looking at, how much you need, so we can kind of take that?

Yeah, so this year we're going quite a bit bigger. We were actually told last year was the fireworks company did us a favor They said our show was too small that they really didn't want to do it, but they did it for us because we've been a long time customers for them. So we were at 6,500 is what the show was last year. This year is going to be 10,000. So quite a bit more, but I tell you what, last year people really stepped up. It gave us a nice little cushion to start the year off as far as fundraising. I think we were, after paying last year's, I think we had a couple thousand dollars left over. So that's nice to be able to, you know, help out towards this year's goal. So we felt the Lions Club, we all felt that we were in a good enough situation that we could, or position I should say, that we could go for the $10,000. So that's what we signed the contract for is the $10,000 show. So it should be longer, a little bit better than, you know, previous years. But, you know, the price has gone up with everything. So we've just stuck at $6,500 for years just because it's been scary to try to go more when we're raising the money personally and not knowing for sure. But obviously with having the Lions Club backing us, that's more people helping and everything else. So if you want to send me that QR code, I can put it on the sign.

Okay. Awesome. And you're still planning on doing like the family event down with the department?

Yep. Yep. That's what I kind of want to go over that day. Yes. We'll start with the family event. We'll have food vendors, games down there for the kids. Um, so I guess my request is that, you know, if we can have the park shut off, um, that morning, like, uh, like we've done in the past, as far as just off of seminary street. Um, so the vehicles aren't getting back in here where we need to set up.

In the past, it has been considered an event of the town, and there's been an exemption.

Yeah, that was going to be my next question. But we also don't close any streets, right?

Correct. Yeah, it's just the interest is on seminary. And on the front side of the park, at the tennis courts, they could just be cut off. Everybody could come in the grass. Anything on the asphalt we need for our food vendors. See what I'm saying? Yeah, because food vendors, as long as we've got something movable, we're going to get the food vendors in. And then the backside part, we've been closing that all down because of the kids games and stuff. Having that room back here. So at the front lawn, that's the only place. There's a few parking spots that unfortunately people can't park right now because just for that reason. But I didn't hear any complaints, so hopefully people aren't too upset about that last year when we shut it down. So, okay. So if we do that, I talked to Grant about having police there to help with traffic. Outbound traffic is pretty, you know, quite a bit there during that. And the other, so we did have to provide a rent aid. So I talked to Rick about possibly, there was the My wife's, I don't know, somebody smarter than me's idea to do it, maybe possibly the same day as the roll-in run-up if we had to, to do it that night, to try to, you know, tie it all into one, and Rick said they thought that would work out good. So I guess I need to ask your approval for that too, if possibly September 19th would be okay to do the fireworks there, if it's rained out on the 4th and we have to do a rain date, because we're on the hook for the fireworks no matter what. it has to be done within the 19th of our event so i guess i mean we can readdress that after if it does rain on the fourth we don't have to i guess i don't think you have to do approval now but just to know that that's what would be our projected rain date this is the 19th i guess for me as long as rick and that have been okay yeah we'll be clear we talked about when they need to park as a setup and things start moving in

in between about five six o'clock six o'clock is when things really start to come in more or less uh we'll be out and some of the food truck vendors will stay they're the same vendors too so there'll be uh you know by three o'clock the park is pretty much sounds like you guys have coordinated as long as you coordinate with grant aaron and rick i am fine making them you know allowing that to be the date brand date okay

one other thing i need approval for that i always ask every year is that you know we do the fire department does a wet down whatever you're going to take with kids and adults to go back and play in the water um so i guess i just absolutely and i tell you i want to give credit to the businesses absolutely and i tell you i want to give credit to the businesses in town and residents that really stepped up over the years and done it i know last year we had a um an individual that asked how short we were. And this was a little bit ahead of the actual show, but we knew we were short. The wife put something out on Facebook, like pleading for help. And they asked how much we were short. We told them they made a donation to cover all that. So then I feel bad then, you know, right at the end we get a bunch more in, but you know, they were willing to stop and do that. So people in town are, and especially the districts are, amazing to they make sure that we get a good show so. Quick question. I appreciate it.

On with his comments about fireworks. Does the town have anything to the fireworks fund?

We haven't in the past, no.

Water. I know in the past, that's the reason why we had to start doing this is because State Board of Council said he couldn't use tax money to put the show on. But I don't know if there's anything that, like, the town could donate towards the Lions Club to help with that or not. Now that we're at the Lions Club, I don't know. Never thought to ask before, obviously, because it was just us doing that. There's no way, but... Yeah, I don't know about donating.

That's not actually favorable to the State Board of Accounts, but... It's on our way so that the town could help out, you know. It's just for the PR.

We can do a signed water donated fund.

There you go. That's all I have.

Thank you very much. I appreciate it. Also, to add to that real quick, when he said that the price went up to $10,000, Lions Club, John Perkins, I asked him about that too, and he said that they shopped around and got other quotes, and the company they've been using is still the cheapest. Like, it's been $15,000 and $20,000 area of quotes for the same fireworks display.

That company's been doing well for us, even though they haven't increased the price. They cost a huge deal, and Brian Fairchild that lights them off, his family, he used to be on the fire department. They live just outside of town, but I consider it Roanoke. That's the reason why the cost is so low, too, because they donate all their time as far as labor. He does it all for free, so just to help out. You need to give him a shout out for that. That's good. Yeah.

Thank you.

Councilman Bryant, please. A couple of things. One, each of you should have, like, I wanted to just give you these tonight to look over, mark them up, add, subtract, whatever you want, and we'll table that until the July meeting and readdress that when you all have a chance to look it over. I gave Grant one also because I'd like his input on what's doable and not doable and what we're thinking about. So just take a look at that, bring it back next month, Then I have two points on our amendment for the salary ordinance which should be 20-26-03. First is the announcement that we hired Alan Foster as our deputy marshal. And with that we will change the salary in the ordinance to $55,000 per year for him. And the second thing is we talked a while back about Jason Porter. Jason is the only employee in my recent memory that has reached 25 years of service with the town, and we'd like to recognize that. So we're adding verbiage in the salary ordinance that says for any employee who reaches 25 years of service with the town. We're going to give a one-time bonus of $100 for the year. So we'll be giving Jason a bonus of $2,500 as thanks for his lifetime of service to this town. And he does a great job. I should also mention that Jason has gone above and beyond getting certifications that pretty closely match what Aaron has. So he's a good solid backup for us. And so those two items, I would just need to make a motion that we

there was one more item in the ordinance and that was to change jason's out his title to assistant superintendent of operations so i would like to make a motion that we change that salary for the street changes i'll second that all those in favor aye all those opposed and that is it for me

next up is me and the only thing i have is the huntington county commissioner's uh lit agreement um we have this that mandy will be signing when she gets back but uh this is an agreement between the town of roanoke and the huntington county board of commissioners in regards to them supplying us um they're contributing five hundred thousand dollars to our sewer project and i need a motion to approve the local income tax grant agreement that mandy will be signing when she returns and just just to note that it's 250 000 this year and 250 000 yes sorry thank you 250 000 and then it must be used for that project it can't be used for some other project it needs to be used for the So I'll make a motion to approve the Huntington County Commissioner and Wood agreement. I'll serve that. All those in favor? Aye. All those opposed?

Treasurer Sarah Milton.

The first thing I have is we have a holiday coming up and Blackboard falls on a Saturday and we didn't know if you were okay with the employees recognizing that on Friday, July 3rd. You don't want July 4th? I have no objection to having it on Friday, July 3rd.

Okay, no objection. And then the only other thing I have is... We don't have to motion that or anything? No. Okay.

for 2026 i'm looking at changing the hours of town hall for the summer of the months of june july and august from 9 to 3 30 instead of 4 30. so basically just moving it back an hour we don't have a lot of people in here from 3 30 to 4 30. um i'm usually in here by myself honestly if the people come in it's usually the golf cart permit and we are about 85 percent through those um So I just want to let you know that I'm just going to be putting a note on the door, changing the hours for the summer. So what's your start time? 9 o'clock. So it'll be 9 to 3.30 instead of? 9 to 4.30. 9 to 4.30. When will that start?

Tomorrow.

Okay. June, July, August. And that's all I have.

All right. Any old business to go over?

I've got to say one thing. I'm glad that Vine and Main is no longer a hundred bindites in a cypress swamp. They finally got the lights here. You don't have them for that.

Jason was down the other day, finally unplugged, had one troublesome drain, same intersection.

I, uh, presentation of bills. I need a motion to approve the bills as written.

I'll make a motion to approve the bills until an adjustment is written.

I need a second. I'll second. All those in favor? Aye. All those opposed? So was there something here on the reconciliation? That's just for you guys to review and sign. Okay, it's not part of the agenda, okay? I didn't see that on here, so I was asking in reverse of that. And then I need a motion to adjourn the meeting. I'll make that motion. I need a second.

Second.

All those in favor?

Aye.

All those opposed? Thank you all for attending. Have a wonderful rest of your evening.