Planning & Zoning - Regular Meeting

Can we nominate other people? You may. Yes, of course. It's a begganation. 6 o'clock. Call the meeting to order. Uh Chris Patrick, call the role, please. Uh Commissioner uh Crosby here. Commissioner Man here. Commissioner Alexander here. Commissioner D Bravo here. Commissioner Haidider here. Commissioner Ellis here. Commissioner Means here.

Okay. Thank you. Um, next item of business or the first real item of business is the approval of the agenda. You all should have it in front of you. Is there any are there any changes that need to be discussed? Yes. If not, give me a motion. Motion to approve. Thank you. A second. Second. Call the roll, please. Commissioner Means. Hi. Commissioner Alexander. I. Commissioner Crosby. Hi. Commissioner Draa. Hi. Commissioner Man. I. Commissioner Ellis. Hi.

Commissioner Haidider. Hi. Okay. Thank you. We have two sets of minutes that need to be approved. Um let's take these separately. We have the first one that we could not get approved last time and that's um draft minutes 6925 meeting uh possible vote to approve minutes uh from the previous uh Z planning zoning commission. You all have those in front of you? And if so, uh, let's make some changes or motion to approve. Thank you. Is there a second?

Second. Stereo. Can we do them both at the same time? Hold the roll, please. What? Are they jointly approved? Commissioner Alexander. I. Commissioner Draa. I. Commissioner Ellis. I. Commissioner Means. I. Commissioner Haidider. I. Commissioner Man I. Commissioner Crosby I thank you. Second set of minutes is draft minutes that we have for the July 14th, 2025 meeting. Any changes that need to be made to these? Motion to approve.

Thank you. Second. Second. All right. I have a motion, a second. Uh, call the role, please. Commissioner Man, I. Commissioner Haidider, I. Commissioner Means, I. Commissioner Ellis, I. Commissioner Drava, I. Commissioner Alexander, I. Commissioner Crosby, I. Thank you. Uh, next item of business is nomination and appointment of planning and zoning commission secretary. one of you have this duty.

Um so at this time what we'll do is we'll just take uh nominations from the commission. Um if any commissioner would like to nominate uh another member or themselves, please do so. Any nominations? I'd be happy to do it if needed. So I guess I nominate myself. Brian was supposed to tactfully, but he he looks he looked nervous. I don't think anybody's going to argue with you.

You jumped on. So, anybody else uh wish to do it or want to nominate somebody? Okay, nomination's close. Uh can we vote by acclamation? I think I All right, let's just go ahead. Call the roll call thing anyway. Commissioner Means. Hi. Commissioner Haidider. Hi. Commissioner Man. I. Commissioner Crosby. Hi. Commissioner Ellis. Hi. Commissioner Draa. I. Commissioner Alexander. I really I know.

Thank you for volunteering and uh we're always happy to vote for you when that happens. It's good to be back. Uh, next item of business is uh we're going to have one public hearing tonight and as is our practice uh we read meeting procedures for everyone. So Patrick, are you on duty this one? I'm on duty for this one. Thank you.

Uh the planning and zoning commission holds public hearings as required by law and provides recommendations to city council on all matters relating to land use planning, zoning, and the subdivision of land. Any person who has interest in the subject matter of a hearing will have the opportunity to provide testimony and present evidence to the planning and zoning commission during the public hearing. Speakers are required to conduct themselves in an orderly and respectful manner. Disruptive behavior, including applause, yelling, speaking out of turn, or other inappropriate behaviors will not be tolerated. Additionally, the following applies to any person addressing the commission. Speakers are limited to five minutes unless authorized additional time by the chairperson. Speakers must speak at the lectern unless previous arrangements have been made by the chairperson. Speakers must legle legibly print their name and address on the sign-in sheet at the lectern prior to speaking. Speakers must begin by stating their name and address and speakers should clearly uh speak clearly and into the microphone. Uh the chairperson will announce the subject of the hearing followed by report from staff. The chairperson will then open the public hearing to the applicant followed by those in favor of the application and those opposed to the application. Uh the chairperson will close the public hearing. During this time, the commission will discuss amongst themselves. Uh the public may not address the commission after close of the public hearing unless requested by the chairperson. Uh the planning and zoning commission shall base their recommendation and or decision on information and evidence presented during the public hearing. This decision, if required by the application, will be forwarded in writing to city council for further consideration.

Thank you, Patrick. Um, I'll call the the one and only public hearing for tonight, SU25001, public hearing and possible vote to recommend the approval of an application for a special use permit uh to Repo First Store LLC for a self storage building at 715 North Denver Avenue. Uh, anyone here who wishes to speak on behalf of the applicant? Uh, we'll do the staff report first and then

Oh, I'm sorry. We we do need to do the staff report. Yes. Thank you.

Um, so Remo First Store LLC has applied for a special use permit to construct a self- storage building on property located at 7:15 North Denver Avenue. Um the subject property of this application is approximately 1.93 acres of land with an existing self- storage facility comprised of three buildings. Uh the property is zoned general commercial C2. Uh the property is surrounded by multifamily residential to the north and south. Uh general commercial C2 to the west and then two family residential R2 uh across Denver Avenue. Uh the applicant is requesting a special use permit to allow for construction of a new 9,000q foot storage building and an existing and operational self- storage facility that currently has about 19,862 ft in total building space. Um the existing self- storage facility has not received a special use permit in the past as storage facilities did not require a special use permit at the time of the initial construction back in 2002. Um the construction of a new storage building or significant improvement to the site triggers the need for a special use permit. Uh that this application upon approval would allow for a new commercial building permit application in line with the proposed development plan with a total of 28,862 ft of self storage. Um, the city's special use permit ordinance section 405670 authorizes upon approval of the city council uses which are otherwise prohibited by the subject zoning district provided appropriate conditions and safeguards which may be imposed to protect the public welfare and to conserve and protect the condition and value property in the neighborhood. Um, special use permits are required by this section for boat vehicle and self- storage facilities. Um, this site currently has access to City of Republic water and sanitary sewer services. Um, determinations as to the exact placement um and or replacement water and sewer infrastructure if needed will be made during the review process for a new

commercial building permit. Um, the city's water and wastewater systems have capacity to serve the site improvement. Uh plans for design and construction of storm water management infra infrastructure would also be reviewed and required during the building permit phase of this project and will be in accordance with the city's uh municipal code. Um the special use permit if approved will remain valid until a change in use or configuration were to occur. Uh changes in use or significant rec reconfiguration would void the special use permit. Um, furthermore, the applicant is required to abide by the various elements outlined submitted in the site plan as well as any conditions that may be placed on the permit at city council's request. Design review of site improvements would occur during the review phase of the building permit application process. Uh, the property has an existing access from North Denver Avenue and the development plan proposes still using this existing access. Uh, a traffic impact study was not required for a special use application. um as the developer has indicated a low inensity use and not a change of one. Um the traffic impact the proposed use would has been initially evaluated by the city engineer and the proposed use generates less trips and other permitted uses within the general commercial zoning district. Um staff will re-evaluate this decision in the event a more intense use applies for the permitting at the subject site if that were to occur. Um the subject parcel does not contain any special flood hazard areas and does not contain any sink holes. Um staff considered the proposed special use permit request for a storage facility and the C2 zoning district located at 715 North Denver to be generally consistent with the city's special use permit ordinance and is able to be adequately served by city's transportation network and the city's municipal facilities. Uh the comdev department analysis is performed without the benefit of evidence and testimony of a public hearing and does not account

for the discretionary authority of the city council to limit the placement and number of storage facilities in the city. Um development of the subject parcels will require adherence to the city's adopted plans and ordinances. The next step in the process process of development of the subject parcels upon a favorable special use permit outcome will be the development review and approval of a commercial building permit. Thank you, Patrick. Is there anyone here that wishes to speak in favor of the application? Good evening. Uh, my name is Daniel Richards. I'm with Lee Engineering and I represent the developer. The staff report was a good summary and so I'm really just here to answer any questions that you all might have. I think if anybody has questions when we get into discussing it after the end of the public hearing, we'll call answer those. Thank you very much. Is there anyone else that's here in favor of the application who wishes to speak? Not seeing anyone come forward. Is there anyone here who is opposed to the application that wishes to speak? No one coming forward. I'll close the hearing. Uh what's everybody think? Anybody got questions on the application?

It just appears it's an additional building basically. That's and maybe site improvements. Yeah, that's correct. It would be just a new building and some minor site improvements that are required by the municipal code. So, okay. And it's triggered just based off of because they're doing an a special use permit because they didn't have one before. Yeah. And if they did have one in the past, it would trigger like a new one just because they're making additional changes to the site. Okay. Motion to vote on the approval of special use 25-001. Thank you. Is there a second?

Second. I have a motion and a second for uh to recommend the approval of an application for special use permit to Repmo First LLC for a self storage building at 715 North Denver Avenue. Call the role please. Patrick. Commissioner Man. I. Commissioner Ellis. I. Commissioner Means. I. Commissioner Haidider. I. Commissioner Alexander. Hi. Commissioner Crosby. Hi. Commissioner Draava. I thank you. Next item of business, citizen participation. Thank you very much for coming. Thank you guys.

Anyone wish to speak? No extra citizens in here tonight. We'll go to the next one. Community development department update. Um so obviously we have a new member with us tonight of the commission. Uh we just wanted to welcome Chris Crosby back to the commission. Um he previously did serve on the commission in the past and left us for a while, but we are glad to have him back. And also we appreciate your um willingness to volunteer for secretary position. Yeah.

Um also we have uh I'd tell you at this time that we have received no applications for the September meeting. Um so we will not be holding that meeting. Um, we will send out a follow-up email just confirming that, but we we don't have any that met the application deadline date. I for one appreciate the fact that we get a letter about oh two weeks before kind of give us an idea that there's going to be a meeting or there's not going to be a meeting. It helps me plan. Yeah, we we try to send out a reminder or something just to make sure it's on everyone's mind. But yeah,

I mean in particular to if we're not going to have a meeting, I it's really helpful to me. I can clear that off of my calendar. Okay, I hear a motion to adjurnn. Motion to adjurnn. Do a second. Second. Call the role, please. Commissioner Crosby, I. Commissioner Means, I. Commissioner Man, I. Commissioner Haidider, I. Commissioner Alexander, I. Commissioner Ellis, I. Commissioner De Bravo. Hi. Thank you all. Thank you. See you in October. I'm okay with this one.

Not having anybody wants to talk about it. We can talk about it.