Park Board - Regular Meeting

Thank you.

There I am, okay. I hope you've read the minutes. Is there any corrections or additions?

I move to accept as written. Second.

It's been moved and seconded to accept the minutes as presented. Is there any further discussion? Any public comment? All those in favor, say aye. Aye. Opposed, same sign. Motion's carried, 7-0. Does somebody want to catch up with Jana?

Denise is going to grab her.

Yep. Good morning.

OK. Expenses for August were $10,699.35. There is a $6,900 down payment on the Summerdale Pavilion construction and $2,800 for the concrete removal So that's why it was unusually high. And then we did get 35,300 from insurance for the Summerdale.

Summerdale Park, okay. Is there any questions, comments?

Will we accept the Treasurer's report? Second.

It's been moved and seconded to accept the Treasurer's report. Is there any further discussion? Any public comment? Or any other discussion? Hearing none, all those in favor say aye. Opposed, same sign. Motion's carried, 7-0. Thank you, thank you, thank you. Is there any public comment at this point. I had a request yesterday afternoon to consider and it's just something to think and put on the next month's agenda but currently the Victor Park and the Victor Baseball Association are working on the baseball fields there that are they're expanding the parking lot and took down a playground that was 30 years old that was needing some extra special care, and they don't have funds to replace it. And their suggestion is that we take the, possibly sell the acreage in the park that is northwest of Victor, or northeast of Victor. down in the river bottom, if we could sell that and they could use those funds to replace the playground and work they're doing at the ballparks. And I said I would bring it here, and I know that we've got to go through a lot of hoops and whatever, but I think it's worth some serious consideration because we've just got a piece of ground that, and there is a couple of people that have expressed to the park maintenance crew that they might be interested in that piece of ground if we wanted to sell it. So if you want to consider that and put it on the agenda for the next meeting, that's my public comment for you.

And that's what the plan is.

It's mostly inaccessible to the public kind of park. And it's what, river bottom? It's not much of a part, so I would suggest that we get rid of it if we have an offer and can get through the bureaucratic hoops.

Does the public currently have access to it, though? Because I know that it gets used, but I wasn't sure.

Can I ask a question? This isn't on the agenda. Is this what we're going to put on the agenda next month? Yeah, I guess we can discuss next month. Yeah, I'm familiar with the parcel. Are they going to take all the money, or are we going to give them a portion of the money instead? Is the offer that we give them all of the money that the county makes from that or a partial amount of money? Those should be some talking points we discuss as well, what that valuation is.

I think basically what you would be doing is they're suggesting that we give them all that money because to upgrade the ball field park. I understand that.

I just want to be responsible with the county's money, so whatever comes up next month. but I think that's good to talk about next month. I think it's a great idea to put on the agenda next month, Gary.

Yeah.

Did they give you a cost for the new playground?

No, it was just a general discussion. It was more than they had and they didn't have. Victor Park has quite a bit of demand for a playground in the park that's right behind Farmer State Bank and a lot of pressure from people in our discussion and so they're not very fluent to be able to put much into there and I think all of you know Victor's funding is through a $10 bill per household. They have found out that When they set up that situation, it only counted our taxed households that didn't do anything with businesses or anything, so they went back and were able to get some more, but we're also, in our discussion yesterday, they would like to possibly come back to the statute that would allow them to go back to the 2009 provisions pre pre 2009 that were there and possibly reassess their 10 dollar assessment to update it to account for some of the inflation in present times. So this would all be I'd bring have them bring it put them on the agenda and. Have them bring the whole thing to us.

I would support putting them on the agenda.

Okay. We'll get it done.

This is at Victor. Victor Park.

where the fire station used to be?

No.

No.

This is one that's north of there, off in the back, behind a whole bunch of houses.

Like where Sweathouse Creek comes into the river.

It looks like there's no, it appears that there's no access to the park other than for lots nine, eight, seven, and six.

There's a walking easement on the north of parcel nine.

Yep. Oh, is there? Okay. Oh, I see it. Yeah.

All right.

No, it's right in the river bottom. And it's .89 acres.

Yep. I can map it out and have something for us to look at that can help us all look at it next month in more detail.

Okay. I will put down the agenda and we'll move on. Big old business, big corral park, master plan.

Just wanted to let everybody know, if you didn't know, that the county commissioners have approved our master plan for Big Corral Park. And so I thank everybody for their help with this. I'm glad it's done.

Well, the thank you goes to you for all your hard work and producing a very nice plan. Thank you.

Thanks. Upgrade on the leases.

What happened to the decision on BCC on August 25th?

Isn't that, wasn't that the decision?

That's the big corral master plan. That's when that was done. Yeah. Okay, Ice Gate Rink? We haven't signed either. None of the leases have been signed yet.

Okay.

They're still work in progress, and we were amending them this morning with legal, so.

Will we get a copy of them, all right?

Yes, absolutely.

When they're done? When they're done. Update to know what is or isn't? Sure. Okay. Thank you. Update on the shop building enclosure.

Okay. Yeah, so that work is done. The invoice for the enclosure has been paid, I believe, last month.

Yeah, it didn't show.

It didn't show? Okay. I submitted it. It should have come through. I'll check in with Jana about that. But it's been submitted and should be paid. And pretty much the only thing left is that item number four on the 4-H space reconfiguration. Some additional minor electrical work is needed just to put in a light switch and an outlet and delete two 250-volt outlets. And so that was the bid that I sent out. It's up there for those that don't have it.

I think that's number three right there above.

Yeah, number three and four kind of.

Together there, an attachment for DJ's bid for 495 to redo the lighting in the 4-H building.

What are the 250-volt outlets that we're deleting?

They were installed by Space Age, and they're on the – south east wall or south wall yeah south wall of that 4-h the new 4-h unit and they i'm assuming they were for like their vacuums or something like that um they had some pretty high power fan ventilation system i would say i would say to leave them there okay i don't think that they're because it's at some point that they're

There could be something else that needs it. I think that's it. That should be left, in my opinion.

Yeah, I think when we were in there, we were looking at them and just saw two large voltage outlets in there and figured safety-wise, but I get that.

I think that we should leave those.

Yeah, that can be discussed or changed. Yeah, maybe we can recover them. We haven't gotten to discussing that part of it. I mean, we're just, yeah, we'll talk about that.

We're at a point that currently the bill from DJs is $4.95. What's your pleasure from there?

Are you asking to discuss the other dollar amount or just the $4.95 right now?

Just the $495. This is just a new business. We'll discuss the other part. I do think the other part relates to this, though, in that we had DJs out mostly to look at the service upgrade that we'll talk about later, and then we had them look at this as well. And so we could move forward with them just on this, or we could consider it as part of Of the whole, when we talk about the other work, I think that part of the discussion will be obtaining additional bids on that other work. So whoever bid on the other work may also do this. Does that make any sense? Yeah, sorry. There's two different tasks. One is rewiring this storage unit. The other is the second page, which is under new business, and that's the service upgrade page. And so we could have one electrician do both. And I believe we'll seek additional bids. So I don't know if we need to act on this right now. I'm thoroughly confused.

I'm sorry.

Well, there should be a motion to do something so we can talk about it.

Kyle, did I understand you? We're going to seek additional bids for both of these bids?

Yeah, I think when we discussed the other piece, I think that the estimate that came in was strong and warrants some additional bids. And I think it would make sense to have the other electricians bid this as well.

Then I would move that we table this until we have the other bids.

I'd second that.

Been moved and seconded to table action on the DJ's bid for the upgrade of the 4-H building until we discuss the other electrical issues as well.

So just the 495 is what we're tabling, correct? Yes. Thank you.

The 495 bill. Is there any further discussion?

Yes. That's a bill already that the service has already rendered, or is that a bid? It's a bid. Thank you.

It's a bid.

Well, it's actually an estimate.

It's actually. Yeah, you're right.

It could be construed into a bid if we open a bidding process.

It's an estimate. Work hasn't been done yet.

That's what I was clarifying. But I think that we should change that. and take out the removal of the 250-volt outlet. So I think we should leave those in there.

That makes sense. Yeah. By the table, I think that makes the most sense. Alternatively, we could approve an up-to amount if we wanted to make sure the work happened between now and next month.

Do you want to approach DJs to see if there's a difference with not removing those? Yeah. I'm sure there will be because... Yeah. Okay.

Same goes for, honestly, the light that's up in the upper. It says delete light in high ceiling. Yeah. I don't really see a reason to do that. There's no reason to take that light out. Yeah, so I was going to talk to them about that too. So I think both the deletes can come out.

So, Kyle, if I understand, or Mr. Chairman, if I understand that, possibly amending this motion to accept this proposal bid for the $450 or up to $450 with the understanding that Kyle's going to try and delete the two deleted things so that it would probably be lower. Is that what you're asking for an amended motion on this to pay for this in the next month?

I mean, not necessarily. I think that we could do that if we wanted to make sure that there was power and a light done in time for 4-H to move in. We could authorize an up-to amount.

I would imagine they're moved in. They're going to do it right after the fairs. Fair enough. I don't know that they are or they're not, but that was the plan.

If they're not, they're in the process.

Yeah, exactly. It will be imminent. Yeah.

Okay. Okay. So we will table this for, the motion is to table this until we discuss the other. All right, any other discussion? Any public comment? All those in favor say aye. Aye. Opposed, same sign. Motion's carried, 7-0. Update on the gas house project. I don't know if there's any update at this point of what we were at. So we've removed the cement with the bill you saw today was approved. So we can move forward with that.

Well, I assume that 4-H has moved out. Have we checked to see whether everything's out?

I don't know that 4-H has moved.

Are you saying... Are they... I don't know that they have or haven't moved yet.

I guess it's in progress. We're only three days from the end of the fair, two days if you count the release of animals on Monday, so I don't think that they've moved all out of the...

Okay.

I would doubt it.

I would doubt it, and I think it's in progress. Big Corral supporters.

I can give you an update. Sorry I missed a meeting with you yesterday, Gary.

I was under the weather.

Did that light go out? There's a light up there. It's on.

Up here.

I just met with Tim. He's from Red Crow Investors. He's got the property next to it. I just mowed it all down. I've got to cut the rest of the thistles off. I did the same thing I did to yours. I just taken the thistles and get rid of them. Meeting with Daily Ditch this afternoon and that big tree that's down. they pulled over on his property he doesn't want that on his property that's his from daily ditch but right there the creek is 30 feet wide there and it's only supposed to be a 15 footer so i was going to get with tim he could go in there and make that ditch right now with a water load make the ditch out and put all the rock and i said we're going to have rock on a screen that's what i wanted to see I need power at the little gas station, at the gas station, those two outlets, I can reach it to run the fiber screen to screen that pile off, to get all that rock, the big rock off, but there's all kinds of rock in that. That all can go over in a daily ditch to fill that corner he wants to fill, because it's washing into the other property. But the fence between the two is policy. Well, Harry, we have to maintain the fence. Right now, every fence post has a steel fence post driven beside it, hooked on with a piece of wire. So we walked them this morning, and they just, the fence falls over. So I talked to him about what his plan was down the road as far as a common fence, and what he says, his privacy fence, you see the juniper tree that they plant down just as you're going into Stevensville, just before you get to the... The Murdaws, the Murdaws of Stevensville. You see those big cedar trees? They're standing in that juniper, that dark blue one. Guys got them over on the hill right across from going into Corvallis the same way. Deer won't bother. Deer won't eat them. They don't get a humongous big spruce tree type root out. And he looked at that and he said, I know exactly what you're saying. He said, you're speaking about privacy fence. You can prune them to a hedge, or you can let them grow. They got them pruned to a hedge over in front of the truck stop right there at Woodside Cut-Off. The states got them on one side, they planted them out there, and they were all 20 feet high. The ones on the other side, they had to cut down because it blocked all their signs. But he asked the question, what do you need a fence? Nobody's going to be running cattle on either property. Why do you need a fence other than for our location? Your pins are there. I found the other pin that Daly Ditch pushed the gate down and took everything out and dumped it in a big pile, and it's right under it. I found it this morning. I'll get it cleaned off there so that we know where the property line is, but there's a lot to do with Daly Ditch. What's his name? Tim wants to work with us 100%. Anything you can do, because if you put a bridge in to get to the other side to cross that ditch, it's $100,000. The ditch is only supposed to be 15 feet wide, and it's like it's 30. It just keeps washing out to the side, and it's only about that deep out in the middle. So make it deeper. But Tim's not looking right now. He just had another meeting. He's leaving today, and he'll be back. But the next property down that I think is the one that's owned by to the north belongs to Pigman Builders. So they've got access to get into that, and because it's the same way, it's just a fire hazard, that whole thing, and it's got the old barns on it. So I was going to look at that and see who, to get that cleaned up, because it cleaned up pretty good. There was a sprinkler, there were six sprinkler heads in that next lot. They're all flagged, they're all marked, and all sterile rallies around them, and they're all painted orange, but it was a It was Eagle I told me they were out there. I found them. They're all in our straight line. They're all located. And I mowed everything for Paula the other day that she wanted mowed. And she said, well, it's too hard for me to mow that other side. I said, well, don't worry about it. You're a little mower out there bouncing around in that tractor. I can swim. I did mow all the trails with my zero turn. I was done in an hour doing all of them. Backing up, mowing the edge off. I'm doing the same thing on the other one. I'm mowing all those weeds off. We've got to get our weed department out there to get those leafy, the yellow flag iris in. There's 37 of them on that plant, and on this side of the ditch, on that one, there's eight of them right there. They're growing, and they're just going to keep going. And Daily Ditch says, I don't care. He digs them out, puts them in the ground, and pounds them down into these buckets. That's why the ground's like this. And they are rizzo, so it's just like planting an iris. They travel wherever they go. And the seed drop in the water, float on down and find it back, Eddie, and they float into shore. And there they are, and that's why they're there. You know, she said that she sprayed them all, but they haven't been sprayed. Those are all. The last time the park was sprayed was three years ago. But anyway, that's what I have to update. Thank you, Harry.

You guys, I'm Anita. I'm part of the big corral park supporters. I don't want to talk until you do your thing. Yeah, we'll cover that stuff later. Okay. Um, but the, the weed thing that's getting serious because all they do is just keep spreading. And so I'm, I'm back in Harry on the weed. Uh, you're paying, I don't know what you're paying her and what she's paying her for people. But I'm under the understanding they're out of state spraying instead of being in our county spraying. And I just want you guys to be aware of this. I know Dan is. I know he is. I don't know if you guys are. So I think it's important that our weed commission or department should be worried about Montana weeds. And we have... I'm getting them in my yard just from the wind. And I... I don't know what the law is about that, but I have a lady in back of me that is doing all noxious weeds in her yard. It's no longer a yard. It's noxious weeds because she wants it natural. And they're not Montana native weeds. And I keep trying to talk to her, but she's just a renter. She basically can do whatever she wants because the owner lives in Missoula. And... These weeds are starting to get into my yard. So I don't know what to do with the weed problem. It's going to get worse. The other thing is we did, we talked about the MOU. Helen called you.

Yeah, that's in progress and it's being edited right now.

Okay, okay. I think that's all I have until we talk.

Until you talk.

Thank you. Thank you.

Kyle, may I ask you a question? How big was the rink going to be? Did I mention the foot plan?

It'll be 44 by 80, the rink itself.

The rink itself. So you want to stay out wider, 10 feet on each side if it puts your base down?

Yes.

Okay, because that's what I'm looking at, that pile. When the pile comes off there, that pile side is a foot higher than the other side. So it's going to have to be everything else be stripped down. But my suggestion would be to make that base of that wider. If you want to put a bigger rink in later, you don't have to go out and try to make a seam line on it. Make the base bigger so the people are watching from the outside are standing in gravel, not in weeds. You can keep it sterilized.

Yeah, we've got a plan in place for all of that with our excavation contractor. I just want to make sure we're staying on agenda. I'm happy to talk about those things.

We'll talk about it when we get to there. Okay. So the MOU is still being worked on? Yes. Okay. Any other questions regarding Big Crow supporters? Somerdale Park Pavilion. Insurance status?

The insurance company has already gotten a check for $35,300. which was the total for the estimate to replace that pavilion.

Okay.

And so that's underway. Down payment's been made, and I don't have a time frame about when they will be complete. It's work in progress at the moment.

Okay.

We do have a contractor to do the work?

Yes. Okay.

We should try to keep Mary informed about what's happening there.

Yes. Is there any other public comment at this point? Under new business, board member attendance, discussion and possible action pursuant to section A1 of the board bylaws. Attendant attachments. You've got procedures on administration, and you've got attachment of the park board meeting roll call sheets. We have in our procedures, it says if you miss three or more meetings unexcused, you could be replaced. My concern was that we haven't seen or heard or had contact with Jenny for four consecutive meetings now. And I wondered if something we should be concerned about.

Has anybody seen or heard from Jane?

I've tried to call her. There's no return. I've sent emails. I've got no return to see what could happen. And there's been no notice. I think Denise makes it pretty clear when she sends out the request for items that, are you going to be here so that we know? So just an update. I'm going to pick on you, Matt. We had three consecutive without you. I see you're here. I'm glad you're here. Okay. So what's your pleasure board?

Do we have the list—I don't have mine around—of who expires this year? Does Jenny expire this year?

I have one.

Here. Thank you. 28.

She was just reappointed, evidently.

Her daughter is a cashier at Ravalli County Federal Credit Union, and I bank there. I see her occasionally, and I could ask about what her—last I knew, her mom and partner are spending a lot of time in Alaska. And they also own the house now in Darby. But I don't know when they're here. I can ask.

I'd support giving it one more month, personally, out of respect. I'm fine with whatever, but yeah.

Well, the other consideration is we have one opening now.

What's it?

Where do we have an opening?

Huh?

Oh, is it for the Lone Rock District?

Not on the park board.

I mean that it might be the Lone Rock District board.

The park district board.

That's the park, yes, Ambrose Creek, I think they changed their name from Revali County Parks, Lone Rock Division to Ambrose Community Park.

Yes, I remember that.

I was surprised because if we get another subdivision in that park district out there, That's still Ambrose Community Park. It's gonna be a conflict of what's what, but there was, but I was pretty adamantly informed that it is now Ambrose Community Park and there is a opening right now on that due to a death of one of our people out there, yes. But the county park board, this board right here, is full, and that's the one we're talking about.

I could support the idea of Kyle's for another month and see if John could turn up something. I'll try to email her. She usually responds when I email her, so see if I can get a response, too.

My thought is either show up or call and ask. Let us know if there's something going on. But to get no response three, four months in a row, is that the way we want to continue that way? If we're struggling from time to time for a quorum, why that one person can make a big difference.

Well, I would support tabling this until the next meeting and make a decision then.

Okay.

Is that a motion?

I'll make a motion that we table this. I'll second that.

It's been moved to second to table action at this time until the next meeting. Is there any further discussion? Any public comment? Hearing none, all those in favor say aye. Aye. Opposed, same sign.

Abstain.

Huh?

Abstain on the topic of the conversation. So I'll abstain. He abstained.

Oh, he abstained. Okay. The final vote's 6-0.

Now, the piece considered excused, all we need to do is basically contact you or let Denise know that something happened or something's going on, right?

Yeah. Yeah. Usually you'll send an email that says, I won't be able to make it. Even if it come last night, we know that, hey, there's something come up. But to just have no response, no knowledge, we've got, In my mind, I think we've got a little more action, a little more things happening in the last year, year and a half than we did for a while. And we'd like to have as much board participation as possible.

GARY GENSLER- Gary, you said the vote was 6-0. That's actually 5 and 1 abstain. Matt abstained from the vote. So it's 5-0. Or five, one abstain.

One, two, three, four, five, six. And one abstain.

Six and one abstain.

Yes.

Oh, okay.

Okay?

Gotcha.

All right. Um... The results of the request to the Board of Commissioners to approve $25,000 for the park improvements, that was approved yesterday by the commissioners. Thank you again. I'll give you that update. It says that we've got an attachment for DJs. Do you want to do your thing there, Kyle?

Yeah, I've got slides that'll help this conversation, like facilitate the conversation, and then we'll have hard copies and you'll see them as attachments for some of these things. But yeah, yesterday the commissioners authorized use of up to $25,000 in cash and lieu funds for well improvements with the associated electrical upgrades. After that meeting, we received the bid from We didn't have it at the time. It came in at $24,645 with a $3,000 nonprofit credit. So the total amount bid was $21,645. And that's for the full 600-amp service upgrade to the shelter building and the associated work out there to create the various 200-amp circuits. A portion of that is the ice rink associated costs. The remaining portion is essentially feature-proofing our needs out there according to what the master plan calls for. And so that's that bid. Also spoke with Valley Irrigation yesterday, a few times, and again this morning. They told me we're going to have a bid by today. We still don't. I did talk to him. He said that the September 2025 bid that we have, generally that amount is what to expect, maybe with another $1,500 depending on if we put the pressure tank infrastructure in the shelter versus in a concrete underground vault. And so generally, that's about a $17,500. And so the two together come up to this $21,645. And then ballparking $17,500 puts us in at $39,000 for the electrical and well improvements that are proposed. That amount for the DJ's electric, frankly, is higher than I kind of anticipated, and I personally think it's worth pursuing another estimate or two. Commissioner Burroughs suggested one outfit that I contacted and haven't heard back from yet. I also reached out to Wright Electric, and I'm going to meet with them soon out there to just get additional bids there, but Assuming that, you know, right now that's the bid we have and that's the budget. Here's how we would pay for that. So yesterday the county commissioners approved spending of up to $25,000 on the cash and lieu fund. Hamilton Downtown Foundation has committed $10,000 to that. And then Play Like Robert Foundation has committed $5,000. So that $15,000 in additional cash basically represents the $13,500 in ice rink costs, as well as a portion of the well improvements that represent that frost-free component. So collectively, that's being covered by Hamilton Downtown and Play Like Robert and matching that county funding and that gets us to the amount that we would need. So that's the basics of this aspect of it. The next agenda item is a wrap grant, which kind of builds upon this. But I think I wanted to put this in front of all of you for discussion and potential action, if possible.

Go ahead.

On action?

Pardon?

You mean on like a motion of some sort?

You already made it.

I already made it.

It was done last month for the $25,000.

Yeah, I guess. Yeah, if that holds in terms of greenlighting us to just pursue something.

Does that mean you raise your grant from this?

The grant will be next. And I don't want to confuse the two. It's kind of confusing because right now we're talking about improvements that may or may not be a factor in a grant that may or may not be funded. Right now, we have the cash necessary to do these things if this board wants to do them. And so I do have a note up there that I think just if we were to act on this, if we seek additional bids or through other means are able to reduce that overall cost, I mean, I think both Play Like Robert Foundation and Hamilton Downtown Foundation have communicated to me that reducing their share accordingly would be appropriate. And then I think the way it would work, I think, is just like it would be county work and then invoice those entities on completion is one path that we could handle the actual financial component of it. So I have this motion. We can sit on it until we talk about the wrap. I think that we, I personally think that we could potentially act on this motion before even discussing RAP. And so I'll leave that to you all to discuss, ask questions, decide what to do.

Oh, we need a second on that. For discussion.

The motion on the board. I'll second that motion.

Okay. I'm with you. Is there any further discussion on that motion?

Yes, sir. Can you explain to me what the motion?

It's on the board.

Oh, okay. Thank you. Yeah, sorry.

Mr. Chairman, my questions are the motion is for $40,000, although if you backtrack a slide, the county's two more slides, I guess, then. No, that's it. The county's cost is $25,000. Up to? Up to $25,000. with Hamilton downtown and Play Like Robert supplying the additional, that is, so I don't know if that motion is accurate at $40,000 because it looks like the county's putting up the $40,000. So I would clarify that motion, number one. And then a second point is further clarification. We're offering $25,000 which is almost 25% of the current budget we have for this electrical thing. That's a clarifying question, I guess.

I can speak to the motion first, and then that second thing is a discussion point, but the motion here, what I'm proposing is this motion that the county is authorizing up to that, and you have the $15,000 from the other two coming in as the cash, and then Somebody has to be the client. Somebody has to pay for it. It's County park land. So what I'm proposing is the counties authorizing up to that, knowing that $15,000 in committed cash. We'll pay for the, the amount above and beyond 25,000.

I don't question that. No, sorry.

Unless the chairman left Kyle, uh, you indicated if it came in less, the contributions. would be less. Is Roberts, are they just for the ice rink? Is that the idea?

No, this is, they have made a commitment and gift to the ice rink effort. This is a separate amount that they have committed to this project in particular. And it's matching with Hamilton Downtown to basically cover the entire cost above and beyond what is park needs.

So if we came in less, we could actually save some of the 25?

I think everybody would at that point, yeah. Yeah, everybody would commensurately. It's essentially a proportionate amount that represents what the ice rink's share of the electrical needs and the frost-free components for the winter use of that well would be.

Well, the Downtown Foundation, they've budgeted $10,000 for this, right?

Yeah, I mean, the initial budget was less than that. This is an increase in their budget, for sure. But collectively, that's essentially $15,000 that's coming in for that portion of it. Play Lake Roberts committing that to this project, but because they want to support the ice rink seeds.

Well, the other thing I'd point out is that time is kind of of the essence here. We need to get this work done by November.

So as written, I'm not in favor of this motion. It's asking for $40,000 from the county, where the previous commitment is $25,000 that the county commissioners have already said. If we lower that dollar amount to $25,000, then I would be in favor of it. Knowing that those other entities may come up with money But they may not and I don't want to commit $40,000 of our money to that. So as written I'm not in favor of this motion because it's too much burden on the county when ultimately the ice rink is Their thing. Anyways, if we don't put the ice rink in it produces a lot of our electrical costs. So That's where I stand on this at this time.

I I get what you're saying. Both entities have those funds available to pay for this.

So what we're talking about is the mechanics of how- I think if we amended the motion to clarify that, that that would probably work.

Sure. Yep.

Well, it was made very clear, I thought, to us yesterday with the commissioners that we make sure that we don't come back tomorrow and ask for some more money.

That works for me, yeah That would make it I think that clarifies it Yeah, cuz that's the county's commitment is 25,000 which is what the commissioners offered yesterday yep, and then

any other expenses would be from outside entities. Because they, I get where Kyle's coming from. They've promised that. I'm not sure if y'all have had somebody promise something and then not come through. It's happened once or twice in my life. So I just don't want to overcommit the county resources. So I want to make sure that it's fairly clear like that.

Yeah.

Much better.

Much better. And that works for me. Just to clarify, though, somebody's going to have to be the client. And that's where my head was at. Like somebody has to hire these out. We're the client. So we're signing something that's effectively $40,000, even though others are going to pay for it.

Yeah, no, it's $25,000 from the county. We have to be good stewards of the county's money, in my perspective. I see what you're saying. We are the client, and we know the bill's probably going to be about $40,000, but our investment is $25,000. Because if it goes to $40,000 and those other two entities don't pony up, then that project stalls for a while until that other money comes through.

I'll second the amendments.

Does that make sense?

Well, I don't know how to hire two people that both collectively exceed $40,000. Unless we're like splitting invoices and then we're having to figure out what components people are paying for.

Okay, well, let me ask a clarifying question. They committed this $10,000 and $5,000. How are they going to give you the money?

In cash. There you go.

They're going to give it to the county, right?

Yep.

Okay, and it's allowed to be earmarked for this project, but it's not county money. It's coming from somewhere else. So as written, you're fine.

It's solving it fronted is what you're saying.

I'm just wondering about the basic mechanics of like You hire somebody you pay work when works completed sure Doesn't matter it doesn't matter the way you change it is fine the county is only gonna pay $25,000 if it costs $40,000 and Hamilton or Roberts run doesn't pay it then that program stalls until that money comes up Does that make sense? We don't want the county liable for $40,000.

But what you're saying is you want that money actually deposited before we... Sure.

I don't care how it gets paid. But I would prefer you have the money deposited. I'm sure taxpayers would probably want that because promises are promises until we go to World War III and then nobody has money. So, yeah. I think the way you changed the motion is fine. The county is only burdening $25,000. How the other 15 comes in, that's for whoever's running this project.

Sure. And I mean, just to put it out there, it's the same from the other side. That's why I think a partnership is trust. And these are trustworthy, well-established entities. I mean, the flip side is they're giving you cash for something that hasn't been done. You usually pay for something when it's done. That's the way I was looking at it. That seems like what the appropriate partnership approach to this type of work is for me.

I think with the motion as written, I concur. 100%.

So is there any further discussion on the motion as it's stated on the board now? If not, any other public comment? Hearing none, all those in favor say aye.

Aye. Aye.

We got 6-0, one abstention from Dan.

Okay. Moving on then. This is kind of building upon what we just talked about here. This is what's now funded and authorized. What I put together, what you all have in your hands, is a RAP application. The RAP Foundation has quarterly grants. Cycles on the third quarter of every year. They have two Community focus grants that offer a larger a larger ask potential what I put together is the community focus grant that requires a minimum of four committed partners contributing to the overall effort and what I've put together is essentially what we just discussed in terms of the cash commitment from those three partners and being leveraged with volunteers in kind contributions and donated services to achieve this full $91,000 budget, which reflects essentially the majority of the lion's share of the phase one improvements that would occur in the master plan. And so the first two there are, this is a placeholder because we still don't know that number, but these first two here are what we just discussed, fencing, To delineate the parking area and the north and south boundaries, those are pulled this amount is pulled directly from the master plan. Some wind break, which would be for both the summer season and the winter season, but especially that winter season and some sun shading for the summer season rink pad grading and seating. Initial landscaping to get started on some of like trees, shrubs, that kind of stuff to be decided later what that looks like. Benches, fire pit, flagpole, bike rack, small playground, signage, those all come from the master plan as well as I'll discuss this in a moment, but portions of that do go towards some of the things that the ice rink will be doing this year. This is the other side of that balance sheet. It's where the funding comes from. You've got the $40,000 we just discussed here in terms of cash contributions. And then the water partnership is the fourth member of this grant. They're committing some consulting work and possibly some plants for some of that landscaping. They have a water-wise program that provides plantings for water-efficient plants. This is volunteer in-kind labor spread across all four entities as well as the supporters of the park. And then these are in-kind donated contractor services that we think we're going to be able to get through conversations that we've had around some of those things. And so all in, that's the total contributions of 53,000. Remaining would be about 38,645 requests to the RAP Foundation that would come in to make up the balance there. And so... Just briefly, this right here is, I just wanted to be clear on, within this, these are the portions of the expenses that are a portion of the ice rinks budget. So the first one is the portion up to 7,500 for that windbreak. I don't know if it'll be quite that much, but we're wanting to make sure that it'll be durable, useful for both seasons in terms of sun shading and that. And then the rink pad grading, the seating on the backside as to what that would look like, and then a portion for the fire pit and a couple of benches and some of the signage for the ice rink. The remainder of that would then be available for all the other things and would be managed through this entity. And then finally, just kind of talking about timeline here. Roughly speaking, these are the things that would happen in fall, this fall. So electrical, well, fencing, if the season allows, especially around that parking area, maybe. And then the rink pad grading itself will occur, as well as I think signage could be handled this year to make sure that that property is signed for the winter. The following spring, this coming spring, we'd look at the sun shading, the the seeding plan and execution of that, some of the landscaping, the remaining benches, flagpole bike rack, and the playground, which would get us to full completion by summer of next year. And that's kind of the overview I have. I have a map here if we need to orient anything. I've got a really basic motion just for the sake of getting something out there, which is that the Raleigh County Park Board approves submission of a RAP community focus grant as generally outlined herein and in that draft. So that is the proposal. That's what I put together. I'm open to questions, discussion.

I'll second. It's been moved and seconded to approve the motion that the Ravalli County Park Board approve submission of a RAP community focus grant application. as generally outlined herein. Is there any further discussion?

What's your timeline on this, if it's approved? It's due on Friday. Awesome. And then if they do entertain it, what is their timeline on paying?

Pretty quick, usually. I mean, it's a local foundation that really likes to see work get on the ground, so I think that it would be pretty soon thereafter.

Is there any public comment?

Okay. Anita again. Kyle, I quite didn't understand all of his numbers and stuff and everything. He has worked extremely hard on this and I appreciate everything that you did. The only thing, I'm kind of just here as a supporter talking for the supporters. Parla couldn't make it because she had a procedure or something. This is for basically the subcommittee. I don't anybody showed for the subcommittee our nonprofit which is the big Corral Park supporters nonprofit we'd like to be included in the some of the decision-making with this if you get this grant our input will be we're requesting that our input will be included for all decisions regarding the grant even though our organization was not listed on the grant. That bothered me a lot until you explained it. So it's basically under the project cost. I just got to make sure I'm straight on it because Paula's not here. So our main thing is because we're not included in the organization, even though there's two more spots listed that we could have been with our EIN number and everything. But you said that we're covered, excuse me, under the Rivalic County one.

Is that correct? Yeah, I mean, this is a grant application for funds that will be awarded, if successful, to the county and will be implemented through this body. So the input and process in terms of the the subcommittee will continue as it has. What those partners are in there are entities that are contributing significant capital or unique expertise to this. And so those are the four. I'd also note that that grant application is, it's limiting in the amount of characters that you have. Those boxes that you see in there are what you have. And so adding additional partners in some grants just to kind of add them in makes sense. In this case, it would require additional words, additional description, additional budget line items that would complicate the overall grant. I don't think it would add anything to the grant. So that's why you're not in there, but I see it being entirely informed by the subcommittee just as the master plan has been. I mean, it's implementation of the master plan, which was directly informed by all of you.

Right. I just wanted to get it on record that I brought this up. Yep, I appreciate that. and that our organization would be part of that decision making. That's what we'd like.

RICHARD WESTERBERG, decision making in what context?

RICHARD WESTERBERG, The decision making in the, now let me look. Oh. In the, I think it was in number five. Yeah, it's under number six, the goal to, can you bring it up or do you want me to? Yeah, I can bring it up. The goal to transform Big Corral Park from undeveloped property into a safe, attractive, and functional park available in the general public year-round recreation gatherings events. The projects focus on improvements identified by phase one. And we'd just like to be a part of this where you guys say the county will do the major decisions of the contracting, and that's in number six. Yeah. Number seven, as lead applicant, the county will contribute cash, which the lead applicant is Ravalli County. That's because that's the legal entity.

Yeah, the legal – I think maybe – And in talking to you and in talking to Paul, I think some of the confusion is that you're interpreting this somewhat like a contract authorizing people to do different things. This is a grant request. No, I know. Yeah, I'm just drawing the distinction that this is a grant request and that the decision-making around these things is going to be a normal public process, just like it always has been. We'll authorize. What you know is that it's these tasks down here that will happen. The individual decisions around... what may be planted and where or how certain things are developed, that will play out like it has on any number of other things.

Okay.

And it will be directly informed, not with full decision-making authority of the subcommittee, but we'll be directly informed by your feedback on that. So, yeah, I don't think that not being in this grant changes anything about the way that that public process will play out.

Okay. That was just her concern of not being mentioned in the – first part where it says two other parts where it says organization name she felt that that should be part of this kyle she wanted me to email this to her and i didn't i mean i'm happy to share a copy with her for sure i i just wanted because i talked to you about it we're at the point where we can argue about this and it doesn't get turned in by friday or we go with what we got and we no no no i just wanted on record so that we could be a part of that the subcommittee the supporters could be a part of the decision making I'm fine with the grant. I think it's awesome. I think it's great. We just want to be a part of it. You got it.

Okay. Noted. Part of the record for sure. Okay.

Yep, that's it. And I do. I think you did a great job. I don't want it pushed down. I think you should hand it in. I was going to write a separate grant, but you said that would probably mess things up. So I don't want to mess things up. So I'm not writing a separate grant.

I do want to thank you for taking that on and starting to go down that path. There will be future opportunities.

They do have a grant cycle every three months, John? Quarterly. So you could go for the next grant cycle.

And I'll help you with that. Okay. All right. Thank you. And thank you, Kyle, for doing all that work.

Is there any other public comment? Go ahead.

Okay. I'll be quick. My name's Rachel Jensen. I'm on the board of the Hamilton Downtown Foundation, and I'm on the ice rink committee, and I just wanted to speak in support of this grant application. We're really eager to serve as a partner in the grant application, and we would highly encourage the county to submit it so that we can potentially open up almost $40,000 worth of additional funding for a public park that will highly support our local families and youth. Thank you.

Thank you.

George corn good morning I'm first I'm glad to hear Anita that the city of Hamilton still involved or the downtown Association that was going to be my question since Matt had left and it was public that he had left the second though I don't know I appreciate what Anita said but I have some concerns there there was a couple of weeks ago at the park board meeting I'm not certain that the big corral supporters and they represent everybody that's been involved in the work to support Big Corral. They did incorporate, which I found out about a month ago, that they incorporated as the Big Corral supporters with the Secretary of State's office last November. None of us, or quite a few of us that had worked on the park, were not informed of that. And the first information we had regarding that was two weeks ago at the meeting here when there was a proposed contract that was being circulated around among the public. So I was glad to hear that maybe Paula is now involved, but she was taken aback by that, I can assure you, as I was as well, that a group had incorporated last, I believe it was November, and none of us found out about it until I had sort of ran through the Secretary of State's office looking at corporations about a month ago or about three weeks ago. So I'm a little concerned that not everybody who's been involved in the formation of the park is on board necessarily with what Anita has said. I certainly appreciate the contributions they've made, but I want to bring that to the board itself now. I particularly would be asking Commissioner Halls, I'd like to see a copy of the MOU that's been presented. And I would like to review that, so if I can get a copy of that after the meeting. So I just wanted to put that in front of the board at this point. Thank you.

Is there any further public comment? Is there any further discussion from this board?

I do wanna point out that we do have the money in place to do the well and the electrical. So that's not dependent on this grant. This is for additional work.

Yeah, that's why I split them out into two separate motions. Like if the grant is unsuccessful, we can still move forward with the first piece. And that's why I wanted to make sure that we were approving that as a separate concept before we, it is not contingent on this grant. This grant will help leverage those dollars to do a whole lot more work without spending more, but it is not contingent on this grant for that work. Our motion was not based on this grant.

I'm curious about the last two comments. Do they not want us to apply for the grant because their name's not on it? I wasn't sure why it's,

There's a communication issue.

Because it seems like we're closing by Friday. We want to get this money in and that helps the park and we think that the friends of that park would want this money.

There has been a communication issue between the supporters and

And the supporters. And the supporters. And the supporters.

Yeah. Everybody's a supporter, but there's been a communication gap, so.

Okay. John?

One more time. Sure. I think everyone would want the grant, you know, so.

Is there any further comments? Hearing none, all those in favor of the motion that the Ravalli County Park Board approves submission of a RAP family community-focused grant application as generally offered. Is there any further? All those in favor, say aye. Aye. Opposed, same sign. Abstain. Did you abstain, Dan?

I supported it.

Okay. So it's approved one abstention and six zero.

Thank you. I'll get it submitted. Fingers crossed. We'll see how it goes, but I I think it's a really compelling ask and a really good opportunity for the RAP Foundation to come into a really cool community amenity opportunity with a lot of great partners coming behind it. So I have high hopes. We'll see.

Is there any other public comment? Our next meeting is scheduled for October 14th. Unless some of what's going on requires a special meeting, I entertain a motion to adjourn until then.

So moved. Second.

It's been moved and seconded to adjourn. All those in favor?

Aye.

Opposed, same sign. Motion's carried, 7-0. Thank you.