Council - Regular Meeting

Hello. Hey, Pam. Do you want to come up here so we can get started? [laughter]

[laughter]

Good thing that's not recording. We went live yet. All right. Uh like to call to order the Racklo City Council special called meeting for Monday, December 8th, 2025 at 5:00 pm at Rackliff City Hall being streamed live on Facebook. if you can stand for an invocation and can remain standing for a pledge.

Let us pray. Father, we thank you for this day and we thank you for your abundant blessings. We thank you for the mayor and this council and we ask that you give them wisdom as they make decisions for this city. Father, we thank you for our city attorney and all our department heads. And we ask that you bless each and every citizen who lives here in. Father, we also ask that you take care of our soldiers who are serving both here and abroad. In Jesus name we pray. Amen. to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Did you?

All right. Can I roll call, please? Yes. Bel present. Brown here. D Ro here. Merl here. Owens here. Thson here. All right. Uh, we have a quorum. Can we have consideration or excuse me, can I have a motion? I'm used to doing it the other way. Uh, can I have a motion to go into close session precarious 61.8101B acquisition, sale of real property and economic development? Make a motion. Motion. Do I have a second? Second. Second. Any discussion? All in favor? Any oppose? Motion carries. We will go into close session. You all can stay here. Tim, if you want to go ahead and and then we'll be let me know when we're all

Great. Sorry, Ashley. [laughter] I couldn't bring my ar I couldn't bring my arm fast around fast enough. Um, all right. I'd like to uh Can I have a motion to go back into uh call meeting? Second. Motion second. Any discussion? All in favor? Any oppose? That motion carries. Let it be known that no official action or votes were taken while in close session. Do I have a motion to adjurnn? Second.

Second. Any discussion? All in favor? Any opposed? All right, we will enter our work session and waiting patiently in our room was Lincoln Trail AD. Mr. Executive Director, Mr. Daniel London. Do you want to come up, sir? You can introduce your staff that's with you if you want to. Thank you all for coming and sharing some information with us tonight.

Yeah, absolutely. So, uh, mayor, thank you and the council members for the invite and allowing us to have this opportunity. Appreciate it very much. As most of you are probably aware, JJ and I were in DC last week and uh, I'll tell you, he reinjured right now [cough and clears throat] all the fun twisting he did. That's right. at the Pentagon. Uh but he was on good behavior. So uh Mike didn't have to send any Western either one of us. We made it back.

So it worked out worked out well. Uh we appreciate this opportunity uh to to meet with you and discuss one of the new services, new niche services now that we're providing for our member cities and counties within the link area development district our eight counties and 26 cities. As you all know, ad districts uh back in the 60s were created to uh really take advantage of economies of scale uh and pooling of resources to provide services for cities and counties that they can't provide to themselves. And one of those that we have continued to hear about over the last couple years is communications and marketing. really being able to highlight cities and counties, what they do, communicate with their constituents, and really highlight uh the brand of the city or county and the website because, as you know, as technology is shifting, evolving uh and changing every day. Uh new methods uh of communicating uh certainly present themselves and we want to take advantage of that for you uh our member cities and uh and counties. And so we created this uh this new division to allow us to do uh just that. uh we are already uh predicting and and uh seeing that trajectory of of growth and I'm happy to to say uh that one of Brad's own will be joining us just after the new year and um Gina Clear and we hate to rob the newspaper of her but we're happy to bring on that that great talent who is going to be very integral to the services that we're we're going to be able to provide. So we want to come today to have that opportunity that invite uh to talk about these services and introduce um our division chief director that is leading this effort and she will take

Hi. Thank you all so much for having me. Um this is my first red just a little bit. Yeah. This is my first red cliff.

It's you go. So, it's great to be here, but I also recognize that I'm in between you all and the taste of Redcliffe, so I'm going to be as efficient as possible on this. Um, I put together a brief little presentation to just go through all the different points that are in the proposal that we originally shared. had the opportunity to talk to Mayor Dval and um with Ashley to talk a little bit about some of the needs that potentially um I think you all would all agree that you all have in this um opportunity to better communicate with your constituents. So what we talk through is doing uh five different things. Branding, public information services, social media services, videography, and then some reporting. So just want to run through these different ones with you. out. Okay. Branding just in general, making sure that the city of Radcliffe people know it and when they see [cough] the simplest of things like colors, titles, things of that nature, they know exactly who is putting on this event. They're they know who's doing all of the work behind it, what they can expect, and the high uh level of service that they can expect with that. Um, so one of uh three of the things that we like to do with branding is creating a brand guideline that we can share among any employees or staff to help them better understand uh what could be uh part of a flyer or a social media post or anything that's getting out information um just to make it sure it's readily accessible and create some templates. Everything from social media templates to flyer templates um anything that is helpful to better understand what Ragcliffe does and how they do it. But just making sure it's consistent. Next thing is public information services. We know that the relationship that you have uh with the general public as well as media is um very important and making sure it has the integrity

that uh and the high standard that you always have. So, making sure we're communicating all the things that that are taking place in Radcliffe. Um, and sharing those well ahead of time so people know exactly what it is and what's going on and who should be there and who should be part of it. Um, I put up an example here. You're going to see a lot of the tree lighting just because I was able to steal a lovely photo mayor with I'm sure they appreciate that. Uh, it's the least I could do.

I [laughter] was like, I remember that. But just making sure that uh we have a consistent message that goes out, a media advisory that goes out well ahead of time. Uh we identify who can be interviewed and should be interviewed at any upcoming events or any topics related to any services that you all provide that we want to highlight. Um we also, you know, of course day of the event there's a lot of promotion and excitement, especially if media do come. um and just helping with that process and making sure they have all the information they need and know exactly who to talk to in those situations. Um media is one of those things that's a very um it's an important skill, but it's a difficult skill because they come to you in the good times and they come to you in the bad times. And so having just a consistent voice and somebody that they know to reach out to and all of that and then connecting letting us be the person who connects them with the city official that's most appropriate. um is just another way that we can help build that relationship with media. Um social media is one I'm sure that you all uh hear a lot about when it comes to the uh your constituents and how they're gathering information and getting information. Um everything from um leaves and limb pickup to the big event. Um it seems to be that's where a lot of people go to get their information. So it's making sure that the right information is there at the right time for the right group of people. And um so one of the major things uh two primary things that you do on there is you do an annual editorial calendar where we meet and we talk what are some concerns that happen in the month of August. It it typically is the same thing every month. it. Year after year, you're going to hear the same thing about buses in August and making sure that they're people understand how to when not to pass buses. But those are repeat things that we can address in an editorial

calendar to make sure that we're not missing anything. Last time I checked, Thanksgiving's always in November. So, let's go ahead and get that off the um off the plate so we can have that uh squared away. But recognizing that things do come up, timely things that you all are dealing with. Um, one thing that we did talk to Mayor Duval and Ashley about, this will not take away the personal touch that he already has when it comes to snow and ice or other weather related issues or other just really timely things. This is not taking away any power or control from uh him or the office. It's instead just making sure there's a consistent message, an approved message, and that you all are getting out everything you need to to get out because let's be honest, it's a full-time job making sure that people get the messages that they need. Um, we do not post anything unless it is approved. I don't want you all to think that we're going to start now sending out messages on behalf of the city of Radcliffe. this is all approved um through the designated liaison to make sure that they know exactly what's going on. Uh we're doing [cough] that a month in advance um so that we can schedule a lot of this content and then we can be of support when things come up. Um so if something major happens and there needs to be some messaging uh we can provide supports and give graphics or copy or suggestions um anything like that. You'll see on the right that is just a simple spreadsheet that will be sent um and managed and approved. It just again it has what the topic is, the date of suggested posting um copy for that, the graphic and then kind of where it'll go. Does it go just to Facebook? Does it go to Facebook and possibly a LinkedIn or um does it go on the website? Things like that. Videography is something that we know everybody tends to love and engage with and so that is this is something that

we're also recommending to supplement this. Um we suggest that we do a long format quarterly video that highlights the different events coming up or different services. Uh you could do an employee spotlight. We could really brainstorm exactly what these videos would feature. But then during that quarter, that content is kind of cut up to the most relevant things. So if you talk about five different topics, you end up having five smaller scale videos that we can use on social media and on the website to make sure people are informed. And then reporting, if you don't know how it's going, it's really probably in vain what you're doing. So, we want to make sure that we're providing monthly reports so that you all see uh how things are going, if things are doing better or worse. Um, in some cases, if they're doing worse, that's a learning opportunity where we say, "Hey, let's put some energy into uh what's going well and what is being very productive when it comes to communication. So, um again, these are all just examples and treelighting was popular example of that. But what we just want to make sure you all have is a consistent communication um that you all are telling the story of what you all are doing here in this community so that all the positives can really outweigh any negatives that possibly could happen. And I'm happy to take any questions.

Yeah. And I want to start off too by saying, you know, Daniel had reached out to me and of course you know the ad and I've been a long time not show up every meeting but longtime member of the ad and started back with Wendell. Um, God, how long has Brendle been? He's been going now seven years. Seven years. So, but he was a I guess he How long was he in the position? It was 20 years. Long time.

Long time. But he uh, you know, he did a great job. Mike's done a great job. But Daniel actually has came in and really has expanded the reach and the opportunities that they had. Not to brag on you while you're sitting in front of me, but has done a great job expanding services to Yeah, you'll get you'll get some out of this. um but has done a great job expanding the services and this was a new service that he had he decided and he had heard that the council last budget cycle was looking at uh been considering and I think Mr. Brown was one of the people that brought that up was about having a public relations person. Last one of course we had was uh Bryce Shoemate uh was our PIO. Yeah. [laughter]

Yeah. I'm going tell him you said that. Uh but of course back then when Bryce was doing it, social media and the presence of what we have today on uh what we can do on our tablets and and so on and so forth wasn't as relevant as it is now. And um you know I think that u it's something and when Danny and I had spoke uh that this was something that could be a pilot program for us. This is something new that you all are doing. I think Grayson County may be your first. Is that Lfield is the one that's the farthest along?

Okay. And so, you know, we had shared the information and what we were considering. I know you have questions, but I hope this will help, you know, some of your questions you may ask is that we were considering doing a maybe a six month right now to get us to the end of the budget cycle. It's about 12,500 is what we would consider. You know, speaking with Chance back there, I'm sure we can probably find that those dollars within our current operational funds. He's biting his bottom lip right now, but I'm sure we'll be able to find some money. Uh, but I think this gives us an opportunity to see how this goes, how we work through some of these issues and whether or not this could be successful. Where the savings come in is is like we talked about at budget time when Mr. Brown had brought this up is that we're not paying the health care costs. We're not paying the retirement system. [clears throat] We're not pay there's a lot of things that saving, but yet we're still getting some of the the quality care and the the the media out there that we really want to see. So,

I appreciate that, Mayor. And and on that note, how much advantage you uh get is because one, you're going to have a team with different uh diversified experiences uh different subject matter uh expertise that they'll have that can be applied uh to this uh this effort. Based on our current trajectory, obviously you just heard we're going to have a two two person team starting the first of the year. We have plans to hire uh four going into about six months into the uh the next uh next calendar year again based on the trajectory that that we have. So you'll always have support from a a team of of people. So you don't have to worry about someone and having a gap uh of service as you would with an employee that you have here in the city. Uh in addition uh a full-time employee is going to cost you about $60,000. You will have a very similar benefit package as we do. Uh so that full-time person is going to cost you somewhere around 110,000 uh per year. So it's significant amount of savings in addition to gaining that team of experts versus having seen really what any I'll let y'all start with questions. I'll start down below district. How many more entities will you be covering? Is it just Radcliffe or is it um other Harden County uh towns and cities or so we'll just be one of many?

So Mr. Brown you you uh uh that's a great question. So uh El comprises eight counties and 26 cities. So in theory if everyone [snorts] took advantage of that obviously that number that that would be the case you have some entities that can uh regardless of of of the situation. uh what I pledged to you and uh I I know I have relationships on the council that are a little closer probably than you and I. So, I apologize, but uh one thing you you you will know about me is what I tell you is exactly the way it's going to be. And we're building out a team here, so you will never uh know uh that uh we have other cities and counties based on the service that that that you'll receive. uh and in fact we're already projecting out based on what we have in the pipeline uh to stay ahead of that versus uh the interaction to it. So I already have two people on deck uh that come [clears throat] to join this team that we're going to factor in again how that however that pipeline develops to make sure that we stay ahead of that. We're very blessed at the ad district and the talent that we've been able to attract. uh one one sitting here beside me, one back in the audience with Gina uh who uh doesn't need any advertisement in terms of her her abilities. Uh we have a waiting list of people who want to work for us which we're immensely proud of. And so this team is going to be an incredibly talented team. Um and we're going to stay ahead. And I think from my perspective, it's just making sure that you all have a strong brand that nobody is going to get confused and think that anything that Redcliff is doing is something somebody else is doing. Making sure that you all are the great city that you are. Um, and celebrating those things will be of utmost importance.

I truly, if I'm I truly love the idea, the projection of what this is. It's I've been trying to um think about all the all the um ideas that we might put into something like this. But for from my perspective, I want somebody homegrown who is responsive just to the city of Radcliffe. I want to see the city hire somebody exclusively for the city that we can that we can suggest ideas to and represents the city in its entirety um through the schools through organizations through city government and whatever. While I appreciate this, my concern is it's going to be spread over a long spread out area and we're going to we're going to get left. We're always the redheaded stepchild and I I don't want to see that happen again. I want our own person, somebody responsive to the mayor who can who can do this job. There are people in Ragcliffe I know would be glad for a chance to do something like this. I would much rather give them a chance than to throw this out to again some [clears throat] big organization and we get lost in the shuffle. It's happened too many times with this city and I don't want to see happen I don't want to see it happen again.

Well, I think and this and I and obviously I know your sentiment there Mr. Brown um or Councilman, but the I think the major difference is Lincoln we've been a part of Lincoln ad district for they help us with our grants. A lot of the grants that we receive go through the ad. Um, and it's and a lot of that personal work comes through us more so than what the council's had to deal with over the years. Um, that's why I think for me it was it was an interesting concept that Daniel had proposed just for the fact that we could do like a pilot program, not commit to a long-term agreement and then just see whether or not we like what it's offering and if it could save us from having a full-time person that may not be fully active all the time. um just to see how this operation would be. And of course having Gina uh who's you know from Rackliff and living up here along with Casey and and you know they're residents of of Harden County as well. Uh I know her family as well. And so that's why we felt like it may be a pilot I said because Daniel tried to get me locked in for three years and I said uh hold on now hold on now. I got to make sure the council's going to be okay with this. Um, and so I said, you know, if we could do maybe a pilot program just see how this is working out and then if we see some value in it, then maybe do a long term. That's that's kind of the proposal. Um, but I completely understand your sentiment because um I know that we want to make sure we're getting our money's worth and rack up is being represented. So I do appreciate I think Daniel understands that completely as well.

Absolutely. And honestly, if I were sitting your seat, I kind of have the same perspective. Yes, sir. You would uh when I was in the county, I did. I would have had from person and we did and uh again I know you and I don't have a personal relationship that I have with others but um I I promise is just that but I promise you we'll do this yes sir [clears throat]

I do like the pilot part of it because of we're under no obligation to continue so you're under the gun to perform to show us that you can do it and then um the nice thing about this is once you hire somebody and if they're not doing a good job, it's harder to terminate somebody, whereas we can terminate you guys pretty quickly for you. I mean, [laughter] and I don't mean that that way, but just to his point, you know what I'm saying? Um, so

we're going to expect great things if we decide to go that route. So, and I I do know there's a lot of conversation had about making sure that we are out there with every opportunity. So, I'm hearing that anything that's going on in the city of Radcliffe, you're going to be promoting that in a great way for us well in advance of the event and maybe multiple times throughout the months because I know I say all the time, we're inundated with information and we might hear about it a month out and then we've done forgot it by the time the events there. So, I'm assuming we're going to hear about these things multiple times.

And to that point, uh, Ro, I I would highlight that um AC's job is on a lot is not success successful and we're not successful. That's very [laughter] true.

And and it's it is a lot of pressure. Uh but we welcome that and and we want that. Uh and if I don't perform as the executive director this program or another obviously the mayor as well as other mayors executives on my board, I can be terminated at any point. And so we take this very seriously. uh anything that we roll out and what to do to make sure that successful [clears throat] and again my personal is going to be um I've been blessed again uh at Elad to be able to bring in great talent and we simply have the best and the two that are going to be running the round show here [laughter] too. So, I'm going to say that um you had me at branding. Okay, [laughter] I was already done. Um I've been saying that for years. Um we need we need consistent branding. Who Who is Rackliff? What do we look like? So, I I I'm I'm mean like literally I want to jump out of my seat with excitement for the word branding. Okay, I could probably stop right there, but I have a couple questions. Um,

are you going to be putting together like from one of the concerns I've had several years ago and we're still working on that? Um, which obviously is why you're here. Will the website, the city page, Facebook and all that is that something that you all will link together so that everything is branded consistently on all those sites?

Yeah. So, that is a per um that's why I tried to do this one example of the Bradford tree lighting. When you have an event, for example, you're going to need um a fly [cough] in case you need to put it up anywhere around Colton Community Center or anything like that. Um you're going to need to have a social media post and multiple social media posts going back to and [clears throat] just having a consistent message there. You're going to need a blog that people are referring to in the event that they are looking for information anytime they Google a search of Christmas tree events. Um, you want to make sure your SEO is high, so it needs to be on that blog. So, every single topic that we're going to cover, we have to decide with the liaison how we're going to message this. Are we going to put this just on social media? Are we going to put this on social media and the blog? social media and a blog and a press release so that we make sure to get it out to the newspaper um and other media. So, it's that planning that goes into it to make sure that we're

and they're creating it and then sharing it with us. Yes. Which I like that. So you all are telling us these are the things we want to feature and then we're providing some suggestions on what to do and how to do it and then you all say yes no maybe and then we make and and not to take in maybe this is not even going to be part of it but we have our fire chief in the building and our uh police chief and you know not everyone is good at social media so those pages will they also will you work on those or is that not really in the scope of the city. No. So, what we had talked about was um sometimes they're doing a good job on their pages now.

Sometimes you do, sometimes you don't. Obviously, some of the police information is quickly like we discussed, you know, car accident reconstruction, uh police trap, find a different route, those kind of things. We're talking about other stuff. Um you know, we get a lot of calls. Cross receives a lot of calls, probably more so than Timmy does regarding the um shooting, murder, stuff. Some of that's still going to be handled. We're not looking at that stuff. What we're looking at is us having a meeting.

All the department heads are sitting in. Ashley, myself is there and we're making sure that the message that's coming out of the city is going to be shared. Not necessarily, you know, uh the ad responding to Chief Cross's uh murder investigation or whatever. But what's going to happen is who no one a news media [laughter] is going to be calling and they may be the contact person. So Jeff's not getting bombarded by 50 calls and then she contacts him and puts him in contact with the chief, but the chief is still the one responding.

Yes. And and and I don't I that doesn't make s a lot of sense to do with that because those are public service uh different type of activities and things. I know this is more what's happening in the city, when's the next festival, this the Santa, that's a good, you know, the the fire department Santa, but those things you'll work through is well, will the Ashley and the mayor be the main contacts then or like public rest? Ashley, so Ashley um and then like public Rex and Cronin Community Center. Hold on, hold on. Parks and you said parks and you got you got two. Oh, public works. Parks and public works. I said I'm just excited about the word branding.

But no, absolutely. But it'll be a it'll be a meeting. And when we met Casey and we we discussed when we were discussing this, it we won't have all the answers yet, but we need to sit down as a collective group and make those decisions. That's why I think it needs to be a pilot. That's why we're trying to figure out how to walk through those those areas and make sure it's

I'm excited about it. I do think there's an important thing to note is and we always set up an online form with all of our different um clients that we work with so that if there was something you have in particular that you want to share, it can be submitted through the form and then shared with the liaison, the client liaison to determine if you they think it's appropriate and better understand. So that way it's just not the departments and if they forgot something super important, we can also have ways to to request sharing.

Yeah. And something I want to add because when you talked it made me think of something I want to say something to Mr. Brown's a point too. I and you may know this Mr. Brown so I'm [clears throat] being repetitive but the general public may not know this. The ad actually exists as a government agency quas government because everyone that operates the board is a is a government uh it's all the mayors. It's county judges. Yeah. And so um they are a agency that works on behalf of the cities and the counties. And so you may not have known that ahead. I don't know if we shared that with you, but they add is part of their reasoning is to be that liaison to help support. So, okay. Yeah. Thank you.

And Toshi, to your point, we in all of our contracts, we chief we designate the chief chief executive of each city or or county to be the PO and obviously they can designate some someone else. Uh but what we want to guard against is is ensuring that there's not, you know, a committee of 10 people or whatever because that obviously that can create some charges uh some uh unfunded obligations. Yep. Miss Owens,

you speaking my language, [laughter] my public affairs background may kick in and I've had a public affairs. Um, three takeaways for me would be the way you plan to monitor the city's image, which is something, you know, that's that's more lucrative than you think. I know a lot of people will throw stuff out and you really don't know what your return is. It's kind of like watching your dashboard and seeing how many views you have and how many responses you have, how many clicks, how many likes and subscribers. So, I like that because you can measure that performance. And also you talked about the consistent um messaging which I think for our community a lot of times people will find out stuff in two or three different levels and it may have the time and not the date. It'll have the date and not the location or they have the location not the point of contact like if they want to talk about what's going on in SER Springs and they go well do I hit public works? Do I hit you know parks and recreation? Do I talk to Miss Barbara? Do I talk to Miss Rebecca? And when you have a centralized know what you're talking about, that would be perfect. I think that would give people a little bit more confidence in activities that we have here and they don't feel like they're chasing things or they're only getting it because they're in a civic organization or they're close to someone on the council. And then just that collaborative digital effort that we all know is coming whether we want to respond to it or not or be part of it because you know all of the links and the clicks and the subscribers and we don't have to be um on it every day. You'll have an idea what we're looking for. You you'll be objective about it. We won't have any personal agendas about it. But it will take us from being just a corridor through to some other city, some other county, and really highlight the jewels

that we have here. So, and you're the expert, you're the adviser, you're the suggesture, and I'm a doer and you're a doer. I was going to get there. You're a doer. And so with those those three, you know, legs on the stool and then you throw Miss Gina in there. I I think that this is the right time to strike hot on it and make sure that as Brown would say, Councilman Brown would say, we don't get lost because you can be in a big entity and by the time you add more cities to it, we start to fall to the wayside because we have been victims of that either intentionally or unintentionally. So it's a good investment. is it's it's time

well and I do think um opportunities for us to report back to you all just going back to the reporting maybe on a quarterly basis we come and share a little bit about what we've learned um and especially in the sixmonth trial if you all do proceed with it um to be able to share that more consistently with you all we're happy to do that thank you Mr. Um, I like the six month trial to see if it brings us actually, but I also want to know on Hopper side. Who is it that's going to be giving you all of this information? Because I'm looking at all these areas and and then I mean who is the final word? That's a lot

of information that they have to pass it to you and it's got to be approved by somebody so that you not get the bad information. Yeah, it'd be us. Yeah. And that's at the discretion of Mayor Duval as a client for sure. That sound like a full-time job.

Well, and I think just getting our message out and and getting things in an orderly fashion is what the council's kind of been asking for is what Mr. Brown had brought up last budget cycle. And I think that's where Daniel had heard that and said, "Hey," he had reached out to me once that got back to him and he said, "Hey, we're working on something. Maybe something you all may be interested in. And as soon as everything kind of got completed, probably maybe October, you reached out or so. And so we're kind of here now to say, "Hey, let's try it out." I think Chance, how do you feel about the dollars? [laughter]

Okay. Yeah,

but the first three months is just to put the website passwords and logos links and build it up. I used to have similar for my business and it took forever before I saw a post. So the conversations and what is the priority and what is not it will take some time. So 6 months is I think it's not enough. Well the reason one of the reasons for six months is only because our budget cycle ends in June. Yeah. And so this will give me an opportunity for the next few months to see what where we're at

and whether or not we we like the product that's being created. And then in my budget that I would present to you all coming in May, uh it would either it would probably reflect that additional dollars for a year commitment. Um and obviously, you know, I'll be gone. It only six months of me being here. So whoever the new mayor may come in and be for the next six months will be tied to that. But if I see a value in it, of course, I think I would, you know, I would support something like that. Don't say you're gonna leave because it make me cry.

No. [laughter] Well, you know, it's part of part of the process, but I I would hope that the next person coming in obviously would see the same value. And I think the people running that I know that are running for the currently, I think they they would appreciate it as well. So, I think we'll be okay. That's why I think the six months is the six months gets it to the budget cycle so we can appropriate those of actual dollars needed. So, okay. In the end of going to a long-term agreement post that six months content, you're going to like the service. uh you're going to have the ability to terminate that uh that contract if we're not performing. Yeah. So you're not going to be locked into something you have to pay for.

Yeah. And Mr. Pike can review that and I think you feel pretty comfortable with it coming from the ad that it's a decent and Mike does our work as well which we're incredibly grateful for. So if I can't do it, somebody [laughter] say I think he feel okay about [laughter] and I'll say on a personal note, you know, I'm a business owner in this in the city and proud of that have been since 2007 and uh I want hey we were highly successful it's selfish he's talking about in our city too

in addition to to the county and detail in the ad. You have a lot of commitment and a lot of high expectations for us. We will do that. Any other questions before I turn them loose? I know they've been here a little while. It's exciting. You're good. This has reminded me of in 1999. I was in a leadership class with uh Councilwoman Merurl. U Doug Goodman and [clears throat] just a a great bunch of people. Um Janet Janet's last name. Janet Perkins. Janet Perkins.

We put we put together a slogan. We put together a slogan. Share the secret. Julie's there. Julie.

Yeah. Yes. And and we just had a great time with that. Share the secret. And the secret was the great things that Radcliffe has to offer. We came up with that on our own, a small group of people who love Radcliffe. That's why I want to keep it in-house. People who love Ragcliffe who want to share the secret of what we're about, what we have to offer. Again, this is 12 12,500. And then if um if we want to um do printing or additional expenses approved by then then we get other things like that. If we have somebody in house then we can do things through the city. Again just just a consideration please think about this. I ran a business for 40 years. When I signed my business to somebody else and let them try to project me. It always ended in me being unhappy, realizing I could do it a whole lot better myself. I think we have the talent and the ability to get this done inhouse and save a lot of money. This will grow. This is not 12,500 sounds like nothing for six months, but it will grow exponentially. You know, it will when we need a tent, we need 20 banners. we need and all of a sudden it's if we keep it in house we can keep we can keep control of the cost and we have the talent in the city. Thank you.

All right. I appreciate you guys coming up. Thank you all so much. Thank you. All right. Next, um Chance Fox patiently waiting in the back. We had some health insurance renewals. As you all know, our health insurance usually comes due around this time. So, there's a slight increase, but Mr. Fox is going to describe. This is going to override the one that they actually put in the packet. Thank you, sir. Disregard the other one.

Thank you. So the change on the document you got is in those numbers. Um the numbers were not correct on the version that you got. They are now corrected to what's in front of you. uh when when you see there under section 413 insurance you see the striketh through and then you see the underlying. So that is just a proposal that would require council action and vote um if you were to do what um I'm going to speak of. So, this doesn't mean that what you see there has to be done, but if the council approves it uh next week, then um because the council does approve items that are in the U policy and procedures manual, the employee handbook, um um then this would be a change and that's why it's it's it's before you. Um so, our medical insurance always renews January 1st. It's as most it's a county plan. Uh last year, for you all that may have remembered, we had uh a change not only in our provider um going to Anthem um from Humanana, but we also had a a change in the rates, which was uh pretty significant.

We had a lot of high claims, which is what led to an open market last year from Humanana. had initially come in at about 50% rate increase on our insurance rates for the four tier plans that we offered, you know, for single, employee, spouse, full family, employee, child. That led to an open market. Um, ultimately Anthem got the winning bid, but even based off our claims at the time, we settled at about a 23% increase o rate increase over what Humanana had. So ultimately that was the best decision and for the most part we kept our benefit levels about the same. There were some slight modifications and and out-of- pocket caps that had to be done to get the 22% increase that we ultimately paid. And um last year uh there was an increase to the to what employees have to contribute for that monthly plan. So the single plan has always been paid for by the city. It's always been that way. It's in the handbook. Doesn't mean it h has to be that way forever, but it's always something that the city has tried to do for its employee. Uh obviously, if an employee has children or a spouse or full family, um then they contribute, you know, a portion of their pay towards insuring them, but the city has always paid the full single. Um, and last year because of that high increase, the employees who had children or a spouse did contribute a little bit extra, not much, but it was a little extra to help offset the increase. So, this year the increase there was another increase uh not anything like last year, but it was uh we settled on a 6% increase ultimately with Anthem. It started off around 12%. and through our broker Mc Mcgriff, we ended up negotiating and settling on 6%. We decided not to go back to the open

market again to see what's out there. Didn't feel like we would get anything more favorable or better than that. Not only because of Anthem's spectrum of of provider network, but also um in the in the quoted rate. So 6% is what we're going to have to pay starting January 1. It's always a kind of hits us mid year because, you know, we do our budget in July. insurance rates may go up January 1. So for six months, we're going to have to absorb the 6% and then we will budget accordingly like we have in the past uh for the next budget. The only question that comes up which is always the question is, you know, does the city absorb the full 12 full 6% increase um starting January 1st? And that's why that's why we're here today. Uh is because if the council decides to absorb the full 6% then um um then it will continue with you know the employee getting the full single plan at no cost. Um and then these rates you see in front of you go up a little bit and you see the differences between the strike through and the underlying those would be the increased costs per month by the city if it absorbs the 6% for those three plan types. Um, the total cost based off of our current enrollment would be about $30,000 between January and June 30th. Obviously, that would be about 60,000 for a full calendar year, but 30,000 for the current budget based off of our current um the number of people that are on our plan. Now, we do have some we do have quite a few vacant positions that at some point they could fill. Maybe that cost goes up a little bit, but a safe bet would be around $30,000 would be in a sense non-budgeted funds if the city were to pay the 6% in full and not ask the employees to contribute a portion of that 6% through their paycheck. [cough] That's all I've got and that's and this

what the this is what the document would look like that you would approve. um next week if we move forward with the full 6%. Um from my position I feel as though this is not a drastic increase uh as we have experienced some overtime in the past that that is probably one reason why uh there was a decision that the employees that have children and spouses and full families might need to absorb some of that cost last year. I don't feel like that is the case this year. 6% is is not bad at all. um uh based off of uh what what rates are and claims that we have had and of course these rates could go down. It's it's they have in the past. It's not been the last few years, but we had several years where the rates went negative because our claims were because our claims were lower. So this is not a case where we accept these rates and they always stay the same or go up. It is purely rate driven. If our rates go down in proportion to the to what we paid in premiums, then you'll get a rate a flat rate or even a negative increase. So, uh it just happens that for this period, Anthem only had eight months to review because we started with them in January and they went through January 31 or uh August 31st on claims. So, for that eight-month review period, um the claims were high in relation [snorts] to premiums and that's what led to the 6% increase. I hate to ask you to repeat something, but can you go back and tell us?

I can only do it one time. The You can only do it one time. Sorry. [laughter] Go ahead. The total increase uh if we absorb that cost. So, it's 30,000 if that's the if that's the figure you're you're asking. It's 30,000 if we absorb the full 6% of of the on all four plan tiers. That's for six months though.

For six months because Yes. because that because um it's kind of like the other proposal that you know was presented this evening. There's uh you know we build that into the budget once we have those known costs to a full 12-month cycle. But since this came up midyear uh we're going to have to absorb it um if we wanted to do it that way. That would be the highest cost to absorb if the city were to pay the full increase.

Any questions? So it'll be on next your vote for next week. Yeah, we have to because the I mean um if there were to be any changes um January's payroll would have to be adjusted accordingly and that would be before the January meeting. Issues. Thank you. Good, Mr. Fox. It's a lot better than what it was. That's for sure. That's a lot better. It is. And hopefully, again, um I just think we just can't get too specific on what's driving claims because that's but um some of those claims are not long-term claims. They're short-term

that may not show up for the balance of the next rate review period. So, yeah. And then even with Chance speaking about the with everything going on with the last uh presentation of course this one just keep in mind typically January we don't but February we usually do our follow-up six month on how our budget flow is going where we're at budget because those payables come in January it's kind of a month behind just based on to get a real scope of where we're at. So just so you all know usually in February is when we do our budget review where chance will come and we'll just talk about department spending so in case you all know. So I think right now based on everything that him and I spoke about I mean I think we're tracking pretty well.

I mean this would be a different conversation if the rate increase was significantly higher. Um then there may be some from my perspective there might be some more discussion about um does the employee themselves potentially have to maybe pay a small co-ay where they have in the past or do we need to have other increases and have discussion about what those amounts are? Again, I don't feel as though based on our budget um how it went last year and how it's gone so far this year, I don't think this is a we've had several growth. We've got some great things hopefully we can announce next year coming. So, I think you know with the projection of economic development stuff growing those bring in better tax base. So, I think we're okay.

All right, Mr. You can hit the road. It's 520 back home, brother. [laughter] All right, Barbara, Miss Baker, Miss Baker. So, Miss Baker's gonna come give us update. As you all know, we spoke about our one of our cabins pretty rough shape. We got another one that needs a little work, but everybody that loves our cabins. And so, they do love them. They do love the cabins. And so, we have to those are just part of uh just like any other building or structure we have in the city, we got to maintain it and operate it. Um, so you want to give us a quick update on the cabin and then what you got next week?

Yes, we started with the cabins and people love them. Anytime they're open, people stop by. If I'm opening it to clean it or do something, they come in. We've had weddings scheduled in the cabin. So, photo sessions, they really like it. Speaking of that, this Friday we have Christmas at the cabins from 6:00 to 8 and we will have Santa there as always and the children can come in and get their picture with them, their own picture and I'm usually there to take the picture for them, but it's their own camera. We won't have a professional setup. We have some more that will be there. Hot chocolates and um holiday music from let me think Radcliffe United Methodist Church praise team as they've done in the past four four years. So we're hoping the weather cooperates and it's not as cold.

It's not as cold as it's going to be. But we'll have some patio heaters. We have patio heaters. We talked about getting those last time. So, it' be a really good week maybe to let Becky buy. Becky, you need to go down there and buy two or two two or three of them. Find it out. Yeah, that's y'all okay with that? It's on camera.

It's not that expensive. About 150 [laughter] about 150 a piece, but I think if it is going to be cold out there and so and we I even said we need them for last the other day when people waiting in line to get inside for Calvin. So, it probably wouldn't hurt to get them. They're propane heaters about 150 bucks. So see if we got them. May check locally. See if any of our rule kings true values a any of them have them locally before we go. They got them. Yeah. There you go, Barbara. So we got those. I know those will be in the 20s.

Yeah. Yeah. So I wanted to talk to you all about the cabins. I know Jerry has come and looked at the cabins with me. Um, I know Miss Owens has come through and and Toshi's been through there. Um, but anyway, it's really hard to find somebody to work on cabin. I mean, it is very specialized work, but I have been able to contact five businesses that do log cabin restoration work. Um, as I said, it's very specialized and it's different than any other type of building structure. just as far as the nature of the cabins and knowing what you're doing. So, I even went to the National Parks Department and talked to people there and got a lead. Um, that gentleman builds log homes, but he was not interested in restoration work. So, that one's out. We went to other cities and talked to them and the gentleman that built rebuilt the cabin at Freeman Lake. I got the number from Elizabeth Town and he actually is retired and is now living in Paris,

Kentucky. No. Oh, actual Paris. Real Paris. Okay. [laughter]

So, there's So, he's out. Uh, so I'm currently have three companies that I'm working with um to see what we need to do to the c with the cabins. Um, so the first thing before I get to that is we do have termite damage in every one of them and we also have the um powder post beetle. Now we all know what termites do. I mean they will destroy the log. The powder post beetle, he just goes in and makes a little small hole. But you can see the holes that's on there. And there are uh some new damage. So those need to be treated. So all the logs need to have this u treatment applied to them like with a a roller. It's like a paint type thing. It would soak in the uh termite treatment. That's the same as at your house. That would be the little things outside and they would eat the bait and they would come back and and refill those. Um, so we can go ahead and do the termite treatment the sooner the better because that is not helping our logs at all. And the powder post beetle we can wait until spring. We also have

called a powder powder post beetle. Powder post beetle. Never heard of it. Have you ever heard? Well, it's barber. It's a real thing. [laughter] I know lots about bugs and cabins and all that stuff now that I never knew I needed to know. Um, but those we can treat that in the spring because we also have this little bat in one of the cabins. So, he's he's found him a nice home. But um the options that we have is um the stoveall cabin is the worst. That's the third one back.

That's the third one. And we really need to do something with that. We've had a suggestion that we take it down and store it. They can treat the wood, store it, cover it. It'll be stored on site. uh that will keep the water from building up on the logs and stop the further deterioration of those. So, I really feel like that's what we need to do as soon as possible and I will be able to give you all uh some information on that for Tuesday if you all are interested in making that happen. Um the other cabin, so all of the cabins have rotten logs, some foundation problems, roofs, and drainage. Just the nature of when we put them there, we didn't really do it the right way. So if we're going to do it the right way so that they can last for another 200 years, then uh we need to do some improvements. So the at your cabin. So my my thought is if we take a stove all cabin, the worst one, store it, that's the biggest cabin. We can maybe see, do we want to keep it with that same layout? Do we want to change the layout? Do we want to take it from a story and a half to just a one story? There's several options. And you know once we get that stored and save what we can we can decide with what logs we have what we want to do. The at your cabin which is the first cabin as you go in on the right. That one would be the first one that I think we should try and replace the logs on because some of those are in really bad shape before it starts falling like

the snowball. And the rain cabin is the cabin, first cabin on the left. And that one needs some boards replaced. It's not horrible, but the back left corner, you can see where it um the foundation is not stable. So, it sunk a little bit. It's got some more crabs on that area. And then the last one is the stiff cabin, which is our newest, but it also needs a little bit of work. So that's the order I would like to see us be able to do those and we can do some of those. Not obviously, not all this year, but we've got time if we can take care of at least the stove.

We don't have any of the bids yet. Quotes up for pricing. Uh I've talked to I've got one. Okay. I'm gonna get the other two. hopefully this week. Okay. But that's where we are on that. If you all have any questions, we just need the quotes. We get Yeah, obviously I know you're working on, but if we can get those quotes, we know kind of what we're thinking of price-wise. But I I definitely know the stove wall's got to have something done to it because it's it's starting to just the boards. It's making it worse. So, I would probably say go ahead and start taking that down. Do but we don't know how much he's going to charge yet. Um,

if you can find that out, let me know. Then if budget, then we can make you something work. If not, I might have to come back to council. So, okay. Yeah, probably best. You're all right with that. Just see what it is. Best thing about Barbara is she could take a a a penny and make it scream. I mean, she's going to get Oh, that is true. [laughter] I was wondering why you didn't find a way to kill those termites. Well, we are gonna good because there's so many homemade so many stuff that you [clears throat] can mix. Yeah. Yeah. All right. Well, yeah. Let me know on that. Then we'll start there and then see if we can get that taken down and start pricing the Okay. To put back. Okay. All right. So,

just wanted to let you know we've been working really hard trying to get these people and it's been a couple of months. Miss Barber, we haven't had any more breakins in the stiff cabin, have we? from the back. Okay, I think we're good. All right. Thank you. Thank you. See you all Friday. Oh, I will not. I'm out of town Friday to Sunday. I'll be at a football camp with my kids. He usually [laughter] taking him to camp. Yeah. Yeah, he is. [laughter] So, if they're right there, you'll know why. Okay. That's it. That's my contribution. All right.

Yeah. Come on up, Jeffrey. Come on up, Jeffrey. Chief Cross has some policies and procedures. Okay. Been waiting all night to get up here. You got to have a good ankle leg, don't you? I read this. I have no idea what I'm You're gonna have to enlighten us, buddy. All right. Got two policies here. One for safe storage of firearms and one for emergency call location information request. Call. That's the confusing one. That's very confusing. This in a nutshell, this has to do with if we if we need to ping a phone,

especially an emergency situation. About ping the police officer's phone. No, pinging someone's phone. to say that um a crime has been committed, a serious crime, and we're trying to locate that person and we need to ping their phone. Things such as that. Missing persons. Um someone's been abducted. That's what that's what this is all about. This brand new this [clears throat] is a policy audit to have in house. Yep. It's one of the ones that um our accreditation requires. Does that help, Jerry? No. No. Still confusing.

Ping a phone. Ping a phone. So,

yeah. So, we the city do not have access to the cell phone company records. So, if you are a T-Mobile or Verizon customer, and for example, I'm a Verizon customer. If the chief needs to somehow find my phone because I'm a an alleged perpetrator or I'm a victim of a crime and they can't find me or maybe I've called and I need medical help and I can't be found. They didn't get my location. How do they find my cell phone? Well, you know, we think the the federal government, you know, the guys [cough] helicopters, they have all the access, right? They can just hit a button and find out where we're at. That's not how it works here in Rank. So we would need to RPD would need to contact the providers Verizon, T-Mobile, etc. and and find out the information they need like like chief said to ping that phone to locate the phone.

So they they send they ping it to see what tower it pinged off. Yes. Narrow down the location. Yes. Yes. Okay. So to to look for recent history, location, etc. And sometimes we might need a search warrant for that.

Uh, and if we need a search warrant, that's part of the process for that. And then a supervisor has to be involved. So the officer out on the street can't just make his own or her own decision to I'm going to get a a phone ping. It's got to go through proper channels. And uh, and then that way also we're not just pinging phones willy-nilly. So that's really what that's for. And as as Jeff mentioned, it's for accreditation. So, we want our accreditation. We We need to keep the accreditation folks happy and that's what these policies are for. So, that's what that's all about. Thank you. Yep. [laughter] You did a pretty good job, did you? Excellent. Yeah. I have a triangulation. That's what it is.

If you go missing, Jerry, we gonna ping your phone. Find out where you're at. [laughter] I can't imagine you going out of your way. That's what we want to do. Find [laughter] And the other one is for you just generally like I said it's it's another you know policy that we need to have in writing to talk about the safety of [clears throat] which that's a standard. Is that an update or is that yeah this is Y director from KC. I've looked at these policies. They're fine and KC thinks they're fine. I think they're fine. So we need them. It.

Thank y'all. Thank you, Chief. Thank you, sir. That was short. Thank all that time. You the shortest. You was the shortest one on Make you go first next time. Hey, Jeff. I'll make you go first next time. Maybe the meeting will be short. All right. is Mr. Punchet on the other one. Do I need to mention that there

I something I should have I wanted to mention to you all uh regarding the mid kennel club that we have it's not on the agenda is I I add my mayor council comments. Um I just want to we're working still with them and through that process. If you all know Salt River Electric has a U main line that runs through that property. There's a 50ft buffer, 25 on each side. Um, we had offered them 10 acres of land. What I'm kind of negotiating with them right now is, uh, the the way the topography of the land drops off, if you'll remember, they have that run path. Do you know where the run path is? Um, it's not working in that. So, they their engineer, which is link control ad, this is Yeah.

Uh, they have shifted that over. They gave us I gave that to our surveyor um, which has surveyed the land. It's it's not wide, it's long. Uh to get that run track on, they're going to need about short of five extra acres, which would put that at 15. Now, we had offered them 10. Um I don't know how the council feels about that. Um it's not to make the deal work. They have to have the extra five pretty much. And it's in the buffer zone. Now, here's the difference of that. You cannot build a structure in the buffer zone, but you can construct a temporary structure. Does that make sense? It's like you couldn't put a building underneath that zone. So truthfully, it's not really anything that we are going to [snorts] utilize.

A commercial tenant wouldn't be able to use extra 58. That's the only granting of that. It's just to make that deal work. I'm probably going to have to negotiate that. The reason I want to bring this up is you all did uh in a council vote say to I could negotiate and what's best for the the project. I just didn't want you all to come back and have sticker sharks. I thought you said 10. Where' the Yeah. five come from? Even 10 more or less. So, I did run that past Mr. Pike. Um, I didn't know if y'all have any problems with that. If you can just tell me. And it's not closed yet. Yeah. But, and we don't have It's not been planned yet, is it? No. Yeah. So,

so I apologize. Well, I say apologize. I wanted to bring that up. I should have just put that on the agenda, but I wanted to make sure that you all knew about that. Uh, is there any issues or anything that y'all need to know? I'll be more happy to show you that additional what it is. Uh, it's just the only way they can make the track work. the 10 acres. The reason that so uh I think I put it you have the building up front the 10 acres actually with jag over on this back corner it drops so to shift that this way to go long ways at 200 I think it's 200 yards which is two football fields it has to have that to make it work so any issues or Salt River that transmission line is not changing no it's it costs they don't they don't move

hundreds of thousands of dollars to move that the only time they considered moving that's when we did have that one major project y'all knew up there that that was going to be well worth it to move it. Um, in this case, it's not. So, there's any objections? If not, I can still try to negotiate that out. And if you want to talk about it in close session, we can call for a close session at a subsequent date. But if no one does, I'll just still, like I said, if it was if it wasn't underneath that buffer, I'd probably have a little bit more of a heartache with it. But it's not underneath the buffer. It's in the buffer, so you can't build in it anyways, but this is a temporary track. And so, when I say temporary, it could be dug up. It's not a fixed.

Truth of it is I really wouldn't mind hearing more detail and seeing a schematic or something. So, if we can maybe have a a close session next week and you can show us everything. Next week may be tough. We may have to have a call meeting because next week's our Christmas meeting, which is back at Calvin. That may be a little bit tougher. It's my fault for not back here just now, but that's my mistake because I got sidetracked. But that's my issue. Someone told me about it sitting next to me. That's I wonder who it could have been. [laughter] So, trust me, I was kicking myself. But, um, you know, I can show you privately, Jab. I mean, Jerry, you can come to if you want to come in sometime, I can show it to you. And if there's any objection after I've liked the project all along, so I'm I'm probably okay with this. Yeah. But I can show it to you. No, no issue. No issues whatsoever. So,

I just thought that the rest of the members wanted to maybe look at it further. But, okay. I'm okay with it, sir. Well, I'll start with uh who did I start with last time? Maria, you want to start? Anything going on? Yeah, I was at the tree lighting. It was wonderful. It was a lot of people there. And now we need to go to the taste of Ratliff.

Everybody, if you haven't been there yet, this is started at six o'clock. It's $15. You can pay right there at the door. And there is a lot of food from local restaurants, chefs, homemakers, and you're more than welcome to go now. There's still some.

Mr. Bur, mayor, again, you have outdone yourself. You work ceaselessly, tirelessly for the city. I know I know Boys and Girls Club would not have would not have found its way here without your efforts. I know this is entirely on your shoulders, sir. Thank you. Thank you from every young person in Radcliffe. Thank you.

Oh, yeah. It was well I mean obviously it's that shoot we started 10 years ago trying to get that vision here eight years and then finally we kind of slowed down about three years ago but without the support of course the council and you all putting you know listening to those presentations that we have and a lot of times when we go into executive sessions and we make people sit out here and wait on us we're really back there negotiating some of these great opportunities for our community that we can't talk publicly about and some of what the public don't know we actually met with those folks almost three years ago to get this going. So, without you all putting, you know, dollars in the budget to support, without, you know, our staff, city staff working through a lot of those issues to make some of these things happen, it just all came together. Yeah. Because of you.

All right. Well, the first two stole my thunder. I was going to mention it because it was on Oh, you brought the paper. I never got Did it was exciting news. So, yes, I brought the paper with me today and um anyway, so great job on that. Good job. It was a girls club. I think that's what everybody's hopefully. You know what what was funny is you know and I love Facebook. I love Facebook but you know a lot of times we hear what goes all for the youth and stuff and so I was waiting for all those folks to jump on say finally some I didn't really see all those [laughter] wonder why we got deafening silence and I don't want to be labor because taste of rack is waiting. Yeah. Yeah. Absolutely. Toshi, Miss Marl,

um I just want to say merry Christmas and happy new year because I won't be here next week. You'll be celebrating a birthday if I don't I'll be celebrating a big one, a big birthday. And I will be on a celebrating Christmas with my family. So, I don't want to make you all jealous, but I'll be on a cruise in the sun. I'm gonna pull a Kim Thompson. I'll be on a cruise in the sun next week. So, sorry, guys. So, merry Christmas. [laughter] See, I know you had something. All right, Miss Owens, you got anything? Nothing. All right, Kim,

nothing. All right. Uh, well, we'll first start off. Next meeting uh is our annual Christmas meeting which is back at Calvin uh Community Center. So, just remember that special called meeting back at Calvin, uh, same time 5:30. Um, just want to mention obviously the Boys and Girls Club as everybody mentioned, but one of the things that people didn't realize when we were talking about the FFO building, we were actually working when we talked about the youth programming and opportunity that we could have there. What we were actually talking about is what that would look like with the Boys and Girls Club actually located there. And so, when we started that process, the building was given to the city. uh we were trying to figure out what to do with the building and that Boys and Girls Club opportunity came up and we had worked privately behind the but that's why we you know did a lot of those close sessions. Uh we were working to see how we can make that work and after we got the um proposal on what that building could look like it was about three and a half to $4 million. We would have to renovate that to get it to that point which obviously, you know, we we decided not to go. Uh with that, uh we're we're glad that the Stith and Baptist Church was willing to step up. If you haven't been to their facilities, you'll get the opportunity to see it here in the near future because when we have the hopefully uh here in the next month or two, we'll have the Boys and Girls Club begin their opening. Um you'll be able to see the brand new gym that they just remodeled, the upgraded and the uh grade A commercial kitchen that they have. All the classroom space and everything that the Sith Baptist Church offered them is just what we consider plugandplay. So it's it's ready to go. And so, uh, the Boys and Girls Club will be bringing a lot of their, uh, own products in, a lot of their stuff they do, um, that they have in the Louisville, uh, market will be coming down here to help facilitate that. And so, we're just glad that that national partner and of course the state partner, um, is coming to Rackcliffe. But that goes back to the FFO building. And then once we uh, kind of got through that process, we then transh transformed into, you know, there was some options there that we had. and the new chief um he was made

aware of it when he came on board um that we were looking at doing some land swapping, some hopefully swapping of some properties. We had to wait quite a while to get some um appraisals done on some other properties and then once we went through that process, we realized that the the number that was being asked and the swapping of the properties I don't think the council felt comfortable with and so that kind of st came to a standstill. That was back in September. Fast forward October, November, uh we were hoping to have and this happened and I it was my fault. Ashley had all her paperwork done, but I kind of took two weeks off to get this done and recover. Um and so next well this week we should be uh having all the information together and ready to go to list that property. Um the council has decided to and I hope you can share this in the paper um that the council has decided that we're going to do a sealed bid on the FFO building. Um that building is going to be up for sale. We hope for closing that sometime in February. Uh obviously hopefully you can share that information in the paper. Uh there'll be a reserve at 500,000. Um so anything below 500,000 the appraisal came in a little over 800. And so we believe that any the building is at least worth 500,000 with the property. And so we're going to have that up for sale. And that what that basically means is if someone submits a sealed bid by the time it's open and it's below that threshold, then we probably wouldn't consider that um rejected.

Yeah. And be rejected. Anything above that uh could be. And so that'll go in February. So we'll go from probably December to February to give people enough time. And so we want to get that information out, let the realtors know that the property is available for sale. There'll be signage placed out front as well as on our website and anywhere else we can place that for sale sign. So, any questions, Mr. Pike? The city will reserve rights to reject all bids as usual on something like that. So,

so there's opportunity there. And I know that there uh there is a tenant that's temporarily using the property. Uh that tenants's on a month-to-month lease. He has been there for uh that period of time, and it was just a storage place for the individual to use. And so, uh if that person is a successful bidder that makes a bid on it uh and gets it, they can stay. If not, then they'll be uh obviously uh vacating the property. Okay. Yeah. So, any questions on that side of it you all have? All right. You're not actually listing the property with real estate. You're just getting the information out to different correct. Let them know that it is up for sale. They may have is putting it up for bid. Correct. Not going to a real estate company. No. Not being listed. seal

and if we don't like what we get or we don't think that it's feasible then we can always list it after that or there be a council decision on the bid. Yeah, that's a sealed bid that you all vote on accept or reject bids. Yep. And then uh you also should have a holiday meeting or holiday in your thing. This is for the uh just this is be voted on next week. It's our annual holiday schedule what we take off. So, that'll be coming up. And Ashley, is there anything else?

I think that's it. We have anything else? All right. What time is it? Almost 7. All the food's going to be gone time. Y'all get back there. So, all right. All right. Y'all can get the heck out of here. We're done. Thank you all.