Board of County Commissioners - Regular Meeting

I would like to call the meeting to order.

We'll do the fight salute. Tyson, I have a few words.

The point of the meeting is to do the flag on the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

A few reminders before we get going. Please state your name and title when you first begin speaking. Public comment will be allowed to the extent that it's on topic. persons participating via Zoom are currently muted. If you have a comment, then please let Mark know via the chat function. Mark will then inform Chairman Trinkle who can take up the comment in a manner that doesn't disrupt the agenda. And if an executive session is needed, then we'll mute and turn off the video. And when we're done, we'll turn everything back on.

Heather, are you there?

I am. Can you hear me?

Sure can.

Okay, I've got four things today. Well, maybe five. The first one is I was successfully able to close out the SLRF federal COVID funds. We got notification that they are totally closed. So that is really good news. Last week I mentioned the City of Sawyer was the actual line installation is finished and so we have almost the final billing. I don't know whether the KCC was listening to this meeting or not, but interestingly, someone from the KCC emailed me this week asking for the funds back. I explained to them that until the line is hooked up, there are no funds to return. as well as the city of Sawyer has asked for my assistance in an issue that we knew from the very beginning was going to be an issue related to the acceptance of federal funds and the requirement that there be an audit. So I will be communicating with this person at the KCC trying to make sure that we get all of that squared away prior to the returning of those funds. I talked to Representative Hoffman And it sounds like the other two cities are also getting close to being done and maybe we're not as fortunate in terms of the budget situation with their projects. Also, today I received a request for a grant application for PAEDC from a local business that is looking to expand. This business is anticipating hiring between 10 and 15 additional people in the next three years. They've already hired one and they've got two more set to come here in the fall. So that's good news. And these are professional jobs. The last thing is PADC will be having its monthly meeting on Wednesday at 3.30. The owner of the company that acquired the Woody's building is going to come and give an update on the progress related to that. With that, I'm happy to stand for any questions. Oh, one other thing, sorry. The state treasurer is also has reached out, reaching out to various people to make sure that government entities go on to the state's unclaimed property site to make sure that you don't have any unclaimed property. And I will tell you that Pratt County does have unclaimed property. On the state's unclaimed property site, I'm going to send the information to Sesha so she can try to get that back. It does say if it's over or under $100, there's one that's over, there's one that's under for the county. The Register of Deeds also has something listed there, but Pratt area businesses should also go on there. There are some that have a lot of unclaimed property. It's not that hard to claim it. And the state would like to get it out of their hands and back into its owner's hands. So I'll stop there.

Yeah, because how many years ago was that I found all that? Do you remember?

Amy checks those, and she tried to claim several of them last year, and she said the amount of hoops that they were having her jump through. Yeah, she kept trying and trying and trying to get it and setting them, and they just never got it done. I'll look into it and see, and I'll check in with her.

Well, it's actually a shorter process now.

Okay, great.

A few years ago, I got on there, and I think the 4-H'ers were

A lot of money and the fair association does still have one over a hundred bucks.

Right. I think I got something there too.

Yeah, so it's good to do. The college has some, so I'm sending a notification to the college as well. Also, speaking of the college, they have named their next president Dr. Carl Smalls. He will be in town next week and then full-time living in Pratt starting at the beginning of the school year. And he is really excited to work on making sure that the college is meeting the workforce needs of the community and the businesses. So we'll welcome him.

You're killing me, Smalls.

thank you thank you thank you yeah thanks heather you guys want to come on there my name is tristan i'm with ina alert let's do this jake we just wanted to make ourselves present today to answer any questions you guys may have regarding our products or the process of everything that goes on with it. So we just wanted to make ourselves present, introduce ourselves, and be there for all your questions.

Currently, we're putting together a project for you guys for intrusion updating. So we had one of our members, our design team members, was here this morning walking the building and getting a tour. And currently, we service your camera systems and also work with Sheriff White and his facility. um any any questions you have tristan is your local rep i'm one of the owners of ina alert and uh he'll pass out his card so if there's any questions uh pertaining to the system the process yes sir uh he's happy to answer those questions or get those questions answered for you yeah thank you did you say your name was kristen jacob instructor

Last time I talked to Jerry Mundon.

Jerry Mundon, yeah. He's since retired and back home in St. John.

Okay. And you guys are working on a court force for the courthouse?

Yes.

So what are we looking at? I mean, how many buttons or do you know yet? I don't know off the top of my head.

27, maybe 28 with the new one in here.

I think he thought it was 25 and then I added one in here. So maybe, so right around between 25 and 30. depending on the office and the floor. I did ask that they, because I didn't know how you guys wanted to do this with the state. I don't know if this, if we're taking care of the entire building because it's like a building function or if the state, I did have him split that up just in case because I didn't know if you guys. It'll be us.

It'll be us. We're required by law. Okay.

Well, they have kind of a system that is no longer working up there that the state put in. And so I didn't, I didn't know. So I, but...

I don't think the state put that one in.

Oh, maybe we just did third and fourth a long time ago.

Just did the court.

Okay.

There were two panels in each court. There was one in each court.

It is an expandable system. So as you identify needs or you want to start smaller and want to add on as it goes.

30 seemed an awful lot. Is there a wireless?

yes yeah it's their wireless triggers that they can send to a relay and notifies the appropriate understand measures so a lot of it comes down to your procedures and policies of how you want the system to react once a button's pushed and so that's a discussion we'll have uh as a as the budget yeah okay

I just asked department heads what they thought, and I think they were putting them at desk. I don't know if that's typical as having them at desk or so if we need to downsize.

It really comes down to your priority or how you guys want it to operate. We've seen it to where it's anywhere there's a common interaction between a staff member or employee and general public. That's for sure a place or any place that There would be somebody sitting for an extended period of time, usually a good place where there's communication, interaction, or quick responses. If there's somebody that's up and down a lot, that's not really an ideal position to have.

Sure. I just think 30 is, do we even have 30 people in this building? 25 was the number before we added this desk. That's what I would say. 25 was the number before we added this desk. Oh, okay.

so you said 30. like i think there's like um like four for the appraiser's office the like dj's office and then the three desk and then one for the road department we did three for my office um we're sure deep did two so if you want to scale it back and just talk about the locations of them yeah yeah yeah yeah yeah just get us something and then we'll look at what it costs for each one and go from there we go from there yeah

What did you say your name was again?

My name is Jake Strecker.

I have Jordan Smith.

Yeah, Jordan. You have everybody's. I was the first one to ever come here.

And talk to you guys off the camera system when I first went in. So I can give you my cards again.

Jordan Smith is still a good contact too.

He's been with us.

It's been a day or two before. I understand. The last time we talked to you guys.

Oh, for sure.

I didn't think those names sounded familiar. That's why I started doing it.

Yeah, I get us something.

Yeah, we hope to have something to you guys by the end of the week. And that way you can start to talk to it. I'll release everything. And one of our engineers will go over how it works kind of thing. And from there, it's pretty self-explanatory. We'll line item everything. So everything will have a cost. can google search any items that we have you know to just kind of see the quality okay so okay sounds good yeah all right thank you thank you absolutely i appreciate your time anything

Scott comes on. I move and second we approve the minutes from July 6th. All in favor say aye. Aye. Opposed, same sign. That's fantastic.

they're very struggling yeah you work on that well if you guys want to get a copy of yours i can can copy it and put it on a fancy paper you should have the back copy that has a signature page yeah here it is i wonder why my printer did that there you go you guys can just sign and then i can copy down into the one of the print front and back too Me and my printer have been going around. Yeah.

Thank you. You're welcome.

Let's see if you guys are awake.

I had a meeting last week with the city of Pratt dispatchers and a company called TBS. As you guys know, our dispatch center was hit not once, but twice by lightning last year, two years ago. And we're starting to have a lot more issues and it's lightning related just showing up. So we sat down with this company They gave us two bids for all new consoles and everything. One of them, $76,039. This one, if you guys want to look at it, that does not include the subscriptions, which are $15,000 to $25,000 a year.

Which you about have to have.

Well, not necessarily. Oh, okay. This is a quote. from a different company, and it's $69,094, and they just have a service fee. So any updates, anything like that's included in the service fee. It's much cheaper. The equipment's much cheaper. We've about got to do it because we can't record the sheriff's frequency at all. It doesn't convert 800.

And this bit doesn't have some used equipment. Well, that's on here, too.

Yeah. Some of it's used equipment.

Why would you rely on used equipment when you spend that kind of money?

Because it's refurbished by Motorola. That is what it is. And it's three times cheaper. The company, you know, if something goes wrong, they can be right here.

Is there any warranty on that used equipment?

Do what?

The warranty on the used equipment?

Yes. Like a year or something is all.

Oh, it's all known. Which is the 911 group?

Well, TBS recommends the cheaper version.

Okay.

Because they're not into selling. They're into... Gotcha. And the server that controls all this, they're having issues with that. So that's another $15,000 to $20,000. I haven't got the final on it yet, Mike. afternoon at the meeting so grand total is about ninety thousand uh nine one one's gonna pay thirty thousand of it city's gonna pay thirty thousand and i'm asking you guys if you want to pay thirty thousand around there yeah uh we still have sixty thousand left over from the dispatch that we never used this year right so It's not a big thing. But we're getting more and more problems. Dispatch can't hear EMS sometimes. I've heard the issues myself. Yeah. It's a problem. And I am going to ask them today because before I came on, Commissioner, I think Commissioner spent hundreds of thousands of dollars to get all the new dispatch consoles. And then when they got it, They were back in saying, well, this doesn't work with this, and we need this to work with that.

Make sure everything's compatible.

Yeah, I want to make sure everything's compatible. I think these guys know what they're doing for sure. But I just need to know if you guys are okay with that, because the 911 board probably voted today, and we can get this started.

I think we're going to have to go ahead and do it.

Yeah. We need to. We're having more and more issues every day.

We've got to have it.

You've heard it. You've heard it on the radio.

Yeah.

It's not a good situation. I wish it would have showed up after the lightning. I don't think I can go back two years later and try to put that on insurance.

Probably not.

I got yelled at because nobody turned it in for six months, and then I turned it in. They were not happy. They didn't pay, but they were not happy with me.

So we need to.

We'll approve it when it comes to.

Yeah. Yeah. When we get the total. Okay. I just need to know if you guys are okay with spending that money.

Can I ask a question, Susan Mayberry? Will that go into the new building since they're moving or it'll start out here and then transfer?

The dispatch isn't moving.

Oh, I thought they were moving. My apologies.

No, no. They were excited to move.

Just a place.

Just a place. Thank you. Yeah. This is a better tornado-proof building. And the cost to move dispatch up there would be horrendous. That's... I mean, you'd have to put up another tower. Right. It's just... Thank you for clarifying that. Yeah.

So... No, I don't have a problem with it.

It's a need. Yeah, I mean, you've heard it. I've heard it. yeah i've heard it even this weekend i had a fire and i knew i was out of range but i tried calling on the belvedere tower okay they crawled under there in the belvedere ain't even hooked into the console oh gee minnie so there's some issues there but she's getting them fixed but yeah gotcha that's kind of where we're at so okay yep that's all i got on that i had

laurie from huggs certifying some ground wheat row crop this morning laurie at the fsa office asked me if the county would be interested or willing to let her hold some farmer meetings at the public safety building for the usda for these new programs and stuff that's coming out She said, we bring a lot of money into the county.

Well, yeah.

So I just said, I would ask you guys. That's, don't have to decide today. Yeah, I mean. Something to think about. I just told her I would bring it up. When are they wanting to have it? She never told me that. said they've got one coming up and i never even asked what the date was and they're going to try to squeeze everybody into the library yeah i don't think the library is going to be big enough well i don't either but that's where she said she found it yeah so that's all i know you get any legal opinion on that it won't be in public session okay i just thought i'd Told her I'd bring it in. No problem. That's all I had.

Is the fairground not available or did she say?

That's just what she told me. Said she was having a hard time finding places.

Probably because somebody's got it all tied up.

Finding a place. It is hard. I feel her. Get enough parking and space for everybody. Gotcha. The church will be open, maybe.

Do we have anything else, I see? I don't think so.

Nope, I don't think Scott is on quite yet.

I could get something real quick. I request a nine-minute executive session for non-elected personnel to discuss the appraiser's office.

I'll merge that with you.

second remove the second we go into executive session for nine minutes to discuss the appraiser's office all in favor say aye aye opposed same signs will be an executive session two-thirds

Okay.

We're back in open session. Scott, can you hear us? I can. All right. How are you all doing?

It's Monday. Do you have to ask?

uh well i i guess i won't i won't ask i'll just i uh i got the sheets in front here i i didn't prepare anything sesha had these um questions and notes and she looks like an expert here with all these handwritings by the funds so i assess you assess you there Yep. Yep. Okay. So I didn't know how you want to do this. You want her to go through and we just talk about it or how you want to do this?

Well, I think we pretty much got a lot worked through. Lauren sent out that draft on Friday evening, I think so. Okay.

Yeah. And, and on that, you know, the biggest one was a 700,000 on the road and bridge. Yep. They took that out. And it looks like they kind of use that to cushion some tax or tax reserves, some cash reserves. Yep. And I'm fine with that. That keeps our middle levy the same, but we're still short on employee benefits, which my suggestion, it's not something I like saying, but we just pull that 50,000 out of. capital improvement and then we'll have to deal with it next year.

Yeah. Yeah. On that negative, the 48, 7, 8, 7, 8, 7, 9. Yeah. Yeah. Well, you've, you've got a pretty good, you're not, it's not like you're just draining it. So I don't have, I don't have any problem with that.

The numbers, I just want to make sure I'm clear. The numbers in the employee benefits fund are now cleared in the most recent draft, the Friday draft. Is the transfer from capital improvements in there?

Correct. That's why it's no longer negative.

And the 140 is the correct number in both 2026 and 2027. The 140 on the employee contributions and bottom page 10. Are we right on those numbers, Scott?

Yeah, I'm looking here. What's the date? What date would you have sent that, Shesha?

It was Friday afternoon.

Oh, I don't know if she... Let me forward it to you. I don't know if she CC'd me on it. I thought maybe just going back and forth with you two.

Yeah, no, it looks like it was Friday at 7.22 p.m. Oh, my goodness. Yes, that's correct. I'll send it to you again real quick.

Okay, sorry.

The top.

Yeah, I had your copy here. That's what I thought we were working off. Sorry, I misunderstood.

The last copy we got has a negative in there. That's probably the last one you got.

Yeah.

I sent that. You should.

Okay, perfect.

So really with our encumbered cash for 2027, it's just $1,000, $202. Okay, perfect.

Let me come on, come on, come on.

And these guys may have a different idea. I just threw that out there Friday.

Yeah.

I did have her go ahead and do it just so you guys could see what it looked like. That way if it's, you know, figure no harm, no foul, if we need to change it back, at least you could review with it.

like that but i was concerned where that 700 000 went and then i got to looking at the cash balances looks like she added those into some cash balance which a lot of them need yeah but if you go to this front sheet for 2023 you'll see all the red 2020 you know 2026 it's left red So we're making headway on that.

Yeah, we are.

I feel good about that.

And part of the 700, she also lowered our meals back down to what we were last year. And then any extra went towards, I think, Redden Bridge cash reserve and employee benefit cash reserve. And we did pad, not pad, but accounted for COLA and increased insurance and employee benefit for 2027. And Judy's

The sheriff, they passed a new law that started this month. Juveniles have to be incarcerated and take it out. So there's going to be a bump in that. Trying to predict that's a little strange, but we did increase it. Okay. Correct. I think it's under contract rules. Yeah.

We added four to the juvenile.

Yeah. So we added a little more there for him. Okay. Is it enough? I don't know. Time will tell. That's all we had left.

Can I get back to the employee benefits? Have you looked at that?

Yeah, I'm printing it right now. Sorry. I'm just going to put so I can mark on it. Sorry, I didn't see. I must have missed that. I didn't see that one.

I can't imagine why. It's not like you've been bouncing all over the state.

Yeah, I was in Sumner County this morning. I came back to McPherson or Galva doing this and doing a couple things. Then I'm headed to Elk City, Kansas down by Independence here and just whenever I get done with you. It's nuts this week.

Everybody get done before the 20th.

Yeah, everybody's wanting to get done before the 20th. Yep.

That's when the R&R needs.

You know, that's that state assessed thing. Sumner County, they just got notification, but their state assessed went up 29 million. Oh, and I don't know if it's I don't know what the breakdown is pipelines or what, but then they got a notice today that they can't count on that. That's probably going to change. That's does that sound familiar?

Same thing we faced.

Yeah.

Oh, by the way, we're taking 10 million back. Yeah.

Well, I'll just, it's taking a little bit to print or I'll just, I'll just look, I should have just looked on the screen anyway. So if you go to let's just go to that page and employee benefits is what you're asking about. and let's see here i hope there it was okay and let's see here well you got in front of you i'll just talk off it here but as uh looks like the start if i'm on the same page you are the start of the 27 year and the very right hand column is 1202 is that right

Yeah. Yes.

Yeah. Okay. Yeah. And that was the negative 48. And what you're saying basically is in that middle column, 50,000 was dropped in. And that came from capital improvement. Okay. And you feel pretty good about the health insurance numbers. There's a bowl one there. So something must have changed a little bit. 2422227. in the expenditure in 27 and you still have cash of 424 so we did have to raise on that one looks like we did have to raise the levy i don't remember was that let me look back at yours here yeah our health premiums went up yeah like 13 or something yeah so like so like uh that bottom the levy down at the bottom yeah four million two eight one and on session sheet, it was 3 million, seven, seven, nine. So yeah, we raised that. It looks like, yeah. Okay.

A side note question. Yep. On all these levy funds.

Yep.

Like general road and bridge. All of them on the neighborhood revitalization went down except employee benefits went way up. Okay.

Yeah, that's because it's based on you take the total neighborhood revitalization. So if you go to that sheet, and it's all based off of the percentage of levy compared to the total. So if you take the $12,545,501 And since employee benefits went up, uh, went up to 4.2 million from 3.7, I think was in sessions. Uh, that's why it went up to 88 to 80. It's all based off a percentage of the total. So it's, it's yeah. Avalon tax are the first column. It's all so like general is 3 million and road and bridge. That's why those are differences. You know, there's a little bit of differences there. It's all based on the percentage. yeah okay well i was just curious that because most of them went down and this is the one yeah yeah yeah because all the others all the others uh i was looking here on if on that sheet where it's the changes in mill levy if you look at uh it's that one page sheet if you look at column k and you compare it to column o every one of those or they stayed the same went down except for uh employee benefits you know it went to 22.463 mils uh so that so that's why that's why that one jumped up so much the rest of them i was looking here yeah the rest of them either stayed the same or went down so that was the that was the difference uh Yeah, sure. No, that I got that question the other day because we switched to levy amount from general to employee benefits. Employee benefits is a really a tough one to budget. But we went from that and he couldn't figure out why the line item, you know, it went it was up in the middle column and then it was down and the other one was down in the middle column, it was up, but that's all, every year it's based off of the ad valorem tax percentages to the whole. So like in this case where employee benefits needed a lot more levy, that's why it got more money or it got more, I'm sorry, it got more neighborhood revitalization.

Yeah. Okay. That clears that up.

So we're, so we're setting at 65.825 and so that's a still above rnr and that's what it looks like we're gonna no let's see i'm sorry hold on i printed the wrong one maybe let's see here yeah we're still at 65 yeah yeah six five yeah yeah gotcha okay perfect which was this year yeah this year's yeah Yeah, I was just looking here to see if there's anything else that jumped out on that about the unencumbered cash. Let me just grab. And you haven't heard anything back your your state assessed. No one's question is that right?

No, we're good. They let me know before I had sent everything out.

Okay.

I had to redo my part, but I didn't have to notify anybody. But that should come back on next year.

Okay. Perfect. Oh, that was on the Mesa?

Yep.

Yeah. Mm-hmm. Yeah.

I thought they were coming on the tax roll this year, and they're not.

Yeah. Not until next year. Yeah, I got you. Okay. I'm just looking here. See if there's anything I was going to look. Sorry. I had a miscommunication here. I didn't know that I was working off. I was up early this morning working off before I went to Sumner. I was working off of sessions. So Lauren and I have been scrambling.

Sure enough.

Yeah. Bless her heart. There was no way I'd have got this done without Lauren. She usually works like 15, 20 hours a week. She had 35 last week. trying to get all these to the point before July 20th. So is that the only one you really were really requesting employee benefits?

The only one I want any clarification on.

Yeah. Okay.

I read all the notes Sesha had. Sounds like she went through and looked at all the receipts, looked at all the expenditures. I think we're in pretty good shape there. The lake, I noticed, I think that was the reason it was so high in 25 is because of the FEMA money. Wasn't that right, Sesha?

Yes.

In the receipt side, yeah.

So I broke that apart.

Yeah. And we got the personnel services. um and the senior services all straightened out there i think didn't we they were in the wrong wrong line okay and you feel good about session you feel good about uh on page 15 of the actual 15 the freedom claims reserve that you think that's that's good don't you i i pulled

Um, the numbers that they gave me, and I know that will all change again in July. Yeah. June, June. Okay. $15,000 increase in there because it doesn't get used up there. It's a nice cushion for employee benefits that struggling anyway. So, um, I'm hoping that will, there is an increase that that will cover it, but we'll keep adjusting as we go. Since last year was our first full year.

I don't see anything. There's two or three things that changed from what Sesha had on hers.

I think just in the notes, the only thing was just to check over the cash reserves and make sure you were comfortable with where all those were.

Um, yeah, cause like, uh, this last one that got, I assume it looks like it got updated. Let me look here, double check, uh, what she sent out 3, 1, 3, 3, 5, 3, 2, and the general fund. That's pretty awesome that you've got a in line 16 on that highlights page. If you look at column G, you've got a positive 163,720. So that means you've got over six months in the general fund, as of 25 anyway. That's a good thing.

Yeah.

Yeah. Road and bridge and others, there's six, but if you cut them down to three, you'd be right there. Solid waste looks good. And then the middle column, That's where you start eating away at it, but that's just the way it is. I mean, goodness gracious, Sumner's brand new and we were down to the general fund at the end of 25 and they're a pretty big county. They're about 346,000 a meal, but they were down to 0.12, not even one month, 0.12 in the general fund. Whoa. That's scary. Hi.

It's nice to know somebody else has got problems.

Well, I told them, I said, you're not the only one. I said, when people don't watch, when they just do the mill levy and they don't watch the unencumbered cash carryovers, revenue neutral will eat them alive, trying to get it to revenue neutral. Especially with an inflationary period. But yeah, I, I think, think it looks, it looks pretty good there.

65 million hearing date and time.

Yeah, that'd be, that'd be great. That'd be great.

Whatever, whatever we've been doing it, uh, on a Monday morning. Um, the hearing has to happen between eight 20 and nine 20. We have to get a publication notice prior. We need to figure out to do our notice that's due on the 20th, we have to have our hearing date and time and our proposed mill levy. I assume if everybody's good with this draft, the proposed mill levy is going to be what's in there, the 65.825. Still need the date and time on the meeting.

Did you say we got to have it before the 20th?

No, between August 20th and September 20th.

Yeah. Well, time we get it published. You're looking at the 10th or the 17th? Correct?

Yeah, you can publish. There's no limit. I mean, you got to have at least 10 days, but you can have more than that. And it can't be before, I believe it says, you can correct me or Tyson, but I think you can't have it for August 10th. So there's that window of publishing it, but you don't have to have 10 days. You could have 20. It's however you want to do it.

I would like to have multiple publication periods. I think last year we ended up publishing three times, even though only one is required. If there's a problem with publication, which we have.

Yeah, that's a good idea. And Labor Day, I think, is on the 3rd. So you're saying the 10th or 17th of August? I mean, I'm sorry. I'm sorry. I'm sorry. 7th is Labor Day. You're talking, well, let's see here. You have to have it, and Sunday doesn't count. Isn't that right, Tyson? I don't think you can. I can't remember if you can have a hearing on the 21st or not. I don't think you can.

The latest would be that 14th.

Yeah.

14th of August? September.

Yeah, so you could have on Mondays, if you want Mondays, you could have the 24th, 31st, The next one's Labor Day. So what would that be, Tuesday? Do you meet on that 8th then? Is that when you meet?

Yeah, Tuesday the 8th.

Or the 14th. You have about four choices there of your regular meeting dates.

Do we shoot for September 8th? Are you available then, Scott?

Yeah, you're the first one to record it, so I'll just put it on my calendar.

Okay. September 8th work for you, Mr. Lawyer?

I'm going to make it work. And we'll shoot for nine again, Scott?

Yeah, that's great. Yeah, whatever. Or if you want to do it on your regular meeting. I mean, I don't know if some do that.

Yeah, I thought we did it on our regular meeting. We've been doing it. We did it at 1 o'clock, and did we have a regular meeting?

I looked at it this morning just to make sure, because I knew this question was going to come up.

I think maybe we did that Canvas. Well, you guys used to do that with Canvas.

Oh, the Canvas, okay. So it needs to be between, you said, 8.20 or 9.20?

No, that's like August.

Oh, exactly.

Oh, gotcha.

So 9 a.m. on September. Yeah, that's fine.

That works for me.

Hold on. So 9 a.m. September 8. Okay, Pratt County. Okay.

Scott, please tell your team thank you for all their help.

Yes.

They're super responsive, super quick. They made all those changes and jumped through all the hoops, and I really appreciate your team.

Hey, well, we appreciate all of you, and Sashi, you've really done a great job of staying on top of this. I read through your notes there, and that was awesome, how you went through and noted everything. So that really helps when, you know, when you're not, we're not, We're not in it every day like you all are and trying to make sure we don't miss something. I don't know what you think about that. I've really, from my standpoint, this sheet where Lauren goes in and shows you in bold what's changed and why it's changed.

Yeah, love that.

Because she's got a sheet in there explaining why all the changes.

It's nice to have a paper trail of what we're on so we can go back and see. So that was good on Lauren for adding that this year.

Absolutely. I don't know how many times I called her and sent her text and trying to figure this thing out. But I know she had other stuff going on. She said she wasn't busy.

I think you've done a great job. Well, you've been through a lot here this last three years and it's up, down, up, down. You've kept your cash balances pretty reasonable. Boy, there's a lot that aren't.

Yeah.

and that's why a lot of public don't understand that revenue neutral thing you can have it but it's going to eat cash yeah and it really is man you know i took i took the like we did that day i was down there i took your total expenditures for 2025 member and multiplied by 04 and i think it was around 600 700 000 and uh because it makes sense theirs was 35 000 times four and it was 1.4 million And see, people don't realize how, how quick, you know, inflation or like I was reading your notes there. I think Sesha had it there about the, I use that example all the time where Doug tell me every time the, you know, the semi pulls into the lot, what it costs. And then you add on that, those, those types of things really eat up the budget quickly. And if you're at revenue neutral, you don't have any extra cash to be burning through like that. Whether it's 80,000 for the semi, you know, diesel truck or coming in or whatever.

Yeah. And the West had high hopes. Price fuel was going down, but I'm sure it's going to go back up now. Things you can't control.

That's right. Well, I don't think I have anything else. I'll double check a couple of things here and I'll ask Lauren on a couple of things, but I think it looks good and I think that's a good fix this year to get the employee benefits that $50,000 and get the cash where it should be.

Scott, you're all right with the commission doing their notice today? Is that all right? That's 65.825. You don't anticipate that changing?

No.

That's what we're going to do.

Okay. Thank you, Scott. Yeah, I will. Thank you. She's, she's all good. She, uh, anytime that someone picked, I think I told you that story. Anytime someone picks up a marathon as a college sport at Mac college, and never had run it before and gets 15th in the nation you know she's got some guts in her i mean oh my oh my goodness i i wouldn't even want to start to do that so she's a she's a go-getter yeah yeah yeah anyway if you need something else just holler either one of us and we'll be glad to help out all right thank you thank you okay we'll see you if not before we'll see you on september 8th at 9 00 a.m okay thank you scott yep thanks

So I need to read this whole thing, I'm assuming.

The top and then the yes check mark.

I'm going to make a motion to approve the notice of revenue neutral rate intent. Yes, we intend to exceed the revenue neutral rate and our proposed mill levy rate is 65.825. The date of our hearing is September 8th, 2026 at 9 a.m. It will be held at the Pratt County Courthouse First floor, commission room, 300 South Oak, Minskoff Street in Pratt, Kansas. And the session is to sign that, not me.

No, it's actually you. That's the motion, though.

I second it. I've been moved and seconded. We published a notice of revenue neutral rate intent that we plan to exceed it. our mill levy proposed mill levy rate is 65.825 the hearing will be september 8th at 9 00 a.m held here in the commission room all in favor say aye aye opposed same sign motion carried and that's the same mill rate as we got this year

It actually gets delivered to her. So each of the tax entities in the community will be delivering that to her. That's why she can't sign it.

And would you like me to publish this, or are you publishing this?

That doesn't get published.

Well, I mean, the notice.

The notice is what...

It's in our packet.

Yeah. You'll publish that.

Okay, three times?

Yeah, if you could do it three. I mean, I think that's the safest route, and I want to make sure the public is aware of

Absolutely. Yep. And we'll get it on our website and then on our... It has to go on the website. Yes. And then our displays as well. FYI, the Tribune has gone up considerably. We just published our election stuff for three days and it was... For some reason, your election stuff is quite a bit larger than... Well, did you see Kiowa's? It's the same size as Kiowa's.

Yeah. I mean, in comparison to the legal... Like the list of candidates?

Is that what you're talking about?

Yeah. It's like they take up multiple...

It's like a huge, yeah, we have to list every single candidate for every single race.

And it's a full. But compare, like compare one of our legals or one of the office's legals to your legals. It's like, I'm not sure why it's spacing out like that.

We asked them to get it down as much as they could. Well, and then Karen, she is an accountant for a lot of the entities about 10 of them. And she's publishing for them. And she called me and she said, heads up, it's a lot more money this year. So I anticipate it being a little bit.

one of those great things that state says you'll do this oh by the way Catherine you working there all right so I'm Catherine Rohrer with community corrections and I'm here just for a quick thing today So I'm here to get approval to go ahead and make some budget adjustment changes in our juvenile grant budget. So, like I was telling you fairly recently, I had moved Meredith Olds strictly from a program consultant and she worked with adults and juveniles, but now she actually also does probation here because our numbers are climbing and they're continuing to climb. And it just made a lot of sense. To do it that way, and so some of those changes are just based on that, because I have to do separate budget adjustments for how much time she actually spends on adult services versus juvenile services. And that I was pretty close in every other category, but cell phone. There's $249.04 that had to be adjusted. Some personnel salary changes that had to be adjusted for that too because she was almost strictly, I think it was like 90 percent adult and now she's like 70 percent adult and 30 percent juvenile, so that made some changes there. It's a really large item here. I'm moving $13,064.38 And it's in our regular probation budget because I was trying to figure out kind of like a kind of like a temporary fix at this point until we have an idea of what will actually change with probation services in the future and who's actually going to be placed in detention. So I tested our WePath tool for our juvenile population, basically for youth that get in trouble who could potentially be locked up in detention while they're just waiting, basically, for something to happen. And they could be held there for months, six months, two weeks, you know, who knows. And so this is an option where instead of having them wear like a leg ankle bracelet, which I'm not really sure is really appropriate for youth, that maybe locking them up isn't the most appropriate thing to do repath instead. And it worked pretty well. So there's like a couple of little issues with the program itself that we'll have to kind of figure out fixes for. But I want that as an option for the courts for those youth that are kind of in that in-between stage where They're not really appropriate for actually being in detention, but the court wants more restrictions on them than just you need to see someone periodically and providing you with something. So I'm hoping it will also kind of reduce what it could look like for youth that could be potentially placed in probation. So I don't anticipate the number being much more, you know, it's weird because we're on the fiscal year, but much more for our intent purposes to entail towards the latter part of the year because A lot of the framework doesn't exist yet, but that's being worked on. So at some point, sometime throughout the year, it will be worked out and we'll all have an idea of what that's supposed to look like. So I've actually moved a little bit in our diversion program. our juvenile intake program and a regular probation program. And it's a total of $16,946.53. And just to make sure that because they're very specific about line items can't be in the red. And that's why I had to just move those. So I was hoping to get approval.

I'll make a motion to approve the budget adjustment for

kansas department of correction division juvenile services as presented i'll second the motion it's been moved and seconded we approve the adjustments for the kansas department of corrections juvenile division all in favor say aye aye aye opposed same sign motion carried all right that's all i had today

All right.

Well, I have to sign it. No. Thank you. Thank you. Thank you. You got any questions or anything?

That's a good amount. I think Tyson once got another. Yeah. That's all right.

I'd request a 15-minute executive session for turning client privilege from CSPRMC.

We'll make that motion. I'll second it. I'll second it. We'll go into executive session for 15 minutes for attorney client for PRMC. All in favor, say aye. Aye. Opposed, same sign. It'll be an executive session for 15 minutes. okay we'll make a motion we come out of the second session with no action taken well second they move in second we come out of executive session with no action taken all in favor say aye aye opposed same sign we're back in open session i'll make a motion we pay the vouchers oh second it we moved in second and we paid about two of the whole favors say aye aye Motion carries. Nice.

Now we're looking at that big old stack.

No complaints.

I don't think he gave it to Minnie.

I'm still catching Tom up from when he was gone.

Oh, when he was gone? Well, he's not going to let that go, is he, Tom? Is this... I was going to ask. Is this the guy doing... Don't think so. Yeah.

which gave me something to worry about.

Just keeps coming, doesn't it?

Does that have anything? I don't. I'll make a motion we adjourn.

I'll second it. I move and second we adjourn. All in favor say aye.

Aye. Opposed, same sign.