Board of County Commissioners - Regular Meeting

Tuesday, June 16, 2026

The Board of County Commissioners discussed the county's budget, focusing on various departmental expenditures, potential adjustments to mill levies, and the impact of assessed property values. Key topics included the ambulance fund, employee benefits, and road and bridge projects.

About this meeting

Government Body
Board of County Commissioners
Meeting Type
Board Of County Commissioners
Location
Pratt County, KS
Meeting Date
June 16, 2026

Transcript

693 sections

0:00 – 2:03Speaker 3

You can kind of go down through there and see each of the receipts and where the average is compared to 25 last year. E, this is pretty interesting, I think. If you look at the average, $19,534,000, and again, it's a little bit on the expenditure side with the COVID money, but you look at where you're at at the end of 25, There's not too many counties that can say that, that with the inflation, with all the things that's happened, fuel, you know, all the different things that can say that they're right on the average of the last seven years. That's pretty, I think that's a pretty good statement of watching. You've watched your expenditures. The next one is the mill levy. The mill levy, I didn't circle it there, but the average is 55.725. Now, that is a little bit under where you're at. You're at 65. But one mill is you're back above the average now, which is a little bit, about 190. And it's 182. So that's staying pretty consistent there, it seems like, even through some very tough times. This is kind of new. Lauren and I decided to start doing this. Let's take a little time for Lauren. I'm not going to go through every number on here. But if you start on G there, what she's done is she's taken... each of the departments and kind of made notes of things that have changed that are in bold. And then she's made the numbers bold in the actual budget. So you can kind of go back and see what changed from one year to the other. I did notice here district court, we need to, I didn't have time to look at this, but it looks like the number might be.

2:03Speaker 4

Crystal gave that to me yesterday. Okay. Lauren forward that on to you. She didn't add it since everything was already completed.

2:12Speaker 3

I think she got it. I have it out in our file.

2:14Speaker 4

I didn't have time. I could tell you. It's not.

2:18Speaker 3

It's in the general fund. It's not. Okay.

2:22Speaker 4

It went up a little bit.

2:23Speaker 3

What I did this morning is I just went through and kind of made a couple notes or underlined some things here to kind of bring to your attention.

2:30Speaker 2

This is helpful, Scott. This is helpful. Yeah.

2:33 – 2:48Speaker 3

I think it kind of... What I do is, I'm going to brag on Sesha a little bit. Sesha does an incredible job of keeping all this going. And her and Lauren, I think, worked well together.

2:48Speaker 4

Yeah, love working.

2:49 – 3:20Speaker 3

And what is good about this is I make notes when I came down and did the department heads. You make notes. Okay. And then what I do is I scan everything in of everything I noted to Lauren and Lauren goes through that, compares it to Sesha, and then comes up with this. Now, I'm not saying this is perfect, but I think it helps you go back and look at your notes and see if you have something on your notes that's not on these notes. I mean, I don't know.

3:20Speaker 2

I'm kind of probably a little rigid.

3:26 – 3:38Speaker 3

But I just think this maybe kind of pulls it all together to help you all kind of be communicated to and look at. Because you may have noted something I didn't see. And I think it's a way to kind of document.

3:38Speaker 4

Yeah. It's a nice way to summarize it all. And I like it.

3:42Speaker 3

Appropriations. It says here, kept all these the same as last year. But I'm not sure if you had finalized. Have you finalized those yet?

3:50 – 4:02Speaker 4

So I think that the initial plan was to fit because they hadn't decided to keep everything the same as it was. And then if we go back through and if we want to make tests between this first draft and the next, we can.

4:02 – 6:15Speaker 3

Perfect. The debt service fund, it says here debt service closed in 26, and we'll see that it's 9,284. Now, that number could be different than that. That's just what we try to do when we close the fund out is we do it in the middle column. So that would be before year end. And the reason you do that before year end is to keep it from having to carry over delinquencies, all that other stuff that kind of comes along with that. So when you close it back to general, then all the delinquencies going forward in 27 actually go into the general fund. So you don't even have to mess with that fund bookkeeping-wise. Okay. And we'll see that here in a little bit. Okay. Down at the bottom of the next page, H, these are things Lauren kind of noted. Still thinking, I just put, I just underlined them because I was making sure that we're all on the same page. Still thinking about adding an assistant director to the ambulance fund. Which would be 65,000 pay and 30,000 benefits. And that may not be the right numbers. That's just what we wrote down. And then the noxious weed was another one where still thinking about adding full time. I think the part time is already built into the budget. But if you add a full time. The only one that I think was off just a little bit. Imagine this. Page I. I do what? Yeah. We're still off a little bit. We're getting closer though. We're getting closer to nailing this thing to wall. I think these are my notes and Lauren just copied them right in. But I think we were trying to get them in the right place. Like the Pratt Senior Center, the Preston Senior Center. So I'm not sure. I haven't had a chance to really look at this note here is $310,779, but the budget's showing $395. We'll look at that when we get to that page, see if there's something that jumps out at us. But we're making headway. Jay, other notes that we still kind of have or waiting on is We're still waiting on the insurance breakdown to come through so that we know what the increase can be in the budget. And that's health insurance. Is that right? No.

6:15Speaker 4

This is property insurance. Yes. Okay. I got received that breakdown from Willing. I can check on that.

6:21Speaker 1

I feel like we usually have it. Yeah.

6:25Speaker 4

Right now, but she, and I'm sure it's no small task, but she breaks all that down for us, gives us a sheet, and then we pay it out. I'll check on it.

6:34Speaker 3

I guess we already knew that. I get all these county, I'm trying to keep them all straight, but this one's 14% increase or something like that.

6:39Speaker 4

That's her health insurance.

6:40Speaker 3

Health insurance, yeah. So we already had that. Okay.

6:44Speaker 4

Was it 14 or, it was 14.

6:46 – 8:39Speaker 3

I think it was 14, if I remember right. And then the other question is, I think we talked about this just really briefly, but like a risk management fund, do we want to think about that at all? And some of these, like I've been talking to most counties about this, is like whether it's property insurance or health insurance or any of these kind of uncontrollable expenditures you have, if like this case, the assessed value went back up, do we want to set a little bit aside in case it goes the other way? It probably won't, sounds like, but It's just something to think about. It's one of those funds just like capital improvement or equipment reserve where if you put it over there, you can always take it back. It's not stuck there. That's why I was talking to Downs about last night. They're in pretty good shape for a little bitty town and quite a bit of extra cash sitting there, but just setting them there. I said, you need to do a capital improvement plan. I like that about the transparency. You've done a great job here with the notebook you've got now and of with your capital improvement your equipment reserve and and all the departments are the same now i believe uh that that's awesome because that's not that didn't happen and in most places there's one reason why it happened that's you i had nothing to do with it but you know i think it just it's staying with it and I'm not going to show you, but I do have my t-shirt on today. Consistency beats intensity every day. There's something about consistency and just showing that and getting the department heads trained and knowing this is their number. This is what they're going to live with and go from there. So anyway, those are just a couple of questions I think we had when we were looking on.

8:39Speaker 4

Did the worksheets that we did, like with the budgets that we had, are those helpful? Do we need to change anything on those?

8:48 – 10:34Speaker 3

I like it because I don't know, Pam, you have to speak. You know, Tammy, Ottawa County, there's one commissioner. And I didn't know this, but she worked in a big, she was an accountant when she came out of school. She's older than me, but she's very meticulous and to the nth degree. And we were just talking about kind of a similar thing about, you know, I've already watched. So the one thing she liked, they do the same thing. She likes those details up above of each of the line items. So like if you have down at the bottom is all I need for the budget, kind of like where it says contract services, commodities, all that. But she likes it. Well, what's the fuel? And so you can go up in commodities in that number and you can see what the fuel has been. So those are good sheets. And you all work with the weeds. You work in the weeds more. Not that the weeds aren't important, but you work the weeds. When a department head comes in and goes, well, I got to do this or that, you know more what the detail is. So, but no, I think that's a- We see the fuel bills. Unfortunately. Yeah, Doug just got my attention. I think when we were training, you know, he said every time that semi pulls on my lot to unload it, at that time it was $14,000 more. And that was about, that's been four months now. I don't know. The prices dropped a little, are dropping a little bit, but not significantly yet. But that's a lot of money. If you look at a, 14 times three is 42,000. And you put that in a budget of a $420,000 budget. That's, that's 10%. You know, that, that adds up.

10:34 – 10:46Speaker 1

Well, when he was, when the fuel got over $5, he was spending 77,000 a month. Yeah. Just fuel. That's nuts. Yeah.

10:47 – 14:23Speaker 3

Anyway, Kay, you already got this. I just put it in here. So we just want to hold you in mind. packet what I do is I set this notebook up where you know it's like the department meeting the this first draft meeting so they're all kind of uh fit together and the same with the next one yeah you've already got that information any questions on that first part when I saw that I pulled this up Lauren had it all done I went yes because doing a budget not not I mean there's certain people that you know have increased on their houses or whatever don't don't get me wrong just like most of in a city is a house or a building. So last night, you know, they, they picked up 262,000 in downs, which doesn't seem like a lot, but that's quite a bit in a small city. You know, that was $262 times 70. I think there's 78 mils. So that's about $21,000, which is three mils of extra and that's what the legislature doesn't like okay because but I've always over the years if you keep that mill levy pretty pretty flat and you have those adjustments and assess value like that that 21,000 is what's going to fund all their overages you see what I'm saying and there's and they keep the mill levy the same now those people that had increased assessed value because they don't have as much they had a little bit of state assessed but hardly any but most cities just have the real estate uh and they lost some like they lost whether it's watercraft or you know their golf something i mean everybody lost that but you see it in the city a little bit more than you do sometimes in county but uh yeah it this sets value it makes a makes a lot of difference any questions before we go into budget once a week i'm just going to go through the whole thing and then let's you can tell me where you want to go back to is that okay just kind of show you what uh you guys are you guys are like experts in budgeting so i'm not gonna take time to go through two three especially the tech guy back there he's really on top he's got his own worksheets um on three you all know this but these will like when we get down to budget some of these numbers the like uh transferring to a fund or something might change before the budget's finalized it did it did show a few more here just because of how we set up the special equipment reserve so it shows each of the transfers estimates you know that as going forward um but other than that it's it's pretty cut and dry and even though you have it on here you have to remember it can be adjusted even in the year of the budget uh you know it doesn't you don't When a transfer by statute, there's no thing in the statute that says you've got to keep it at a certain dollar amount here. It's fluid, and it's fluid to the point of the budget authority. If we raised one of these and we went over budget authority, then we couldn't make that transfer. That would be a budget violation. Or it could be a cash basis violation. You know, if you transfer too much, it could actually. But other than that, this is just more of a kind of where everyone's at. I'm pretty sure I knew the answer to these four and five here. Page four and five. There's no new bonds are dead. Is that right? And this one's paid off in 27 here. And that's a chunk of change.

14:25Speaker 1

Yeah, it's the building out there.

14:27 – 15:24Speaker 3

Yeah. And there's no new lease purchases. Okay. So that's, there's none. Okay. Let's see. Sure. And then if we start on six, this is the general fund. I didn't circle them up there, but that million dollars, you know this already, but you know, we try to be conservative with sales tax. We don't want to overestimate. I don't know. If you look down there, the 187,534 down there, I didn't circle it either, is interest on EIDL funds. It's about the fifth number up. Did she ever report back to you kind of where the interest income is by month? Has she set that up yet? Do you know?

15:26Speaker 4

Sorry, I just noticed we had our final draft and I was answering the email. What were you saying?

15:30 – 16:10Speaker 3

So if you look at here, 187,534 was the interest for 25 and we wouldn't have switched that till about September. Right after midnight. So we wouldn't only have too much. So that's something to keep monitoring. You know, right now, I didn't look at the rate yesterday, but the rate the day before is 3.62. And that's still a lot more than 164, which was where we were at. So that number should start. probably in 20, maybe I'll ask Amy, see what it is to date, because I'm pretty sure we'll be above that 250. I think so too. Yeah.

16:10Speaker 1

She did come in and kind of give us a little update, but I don't remember any numbers. I honestly don't either.

16:16Speaker 3

I know it's, I think it was more than the 250. Oh yeah. It'll be, it should be for the whole year roughly. Some of those were locked in.

16:24Speaker 1

Four to five. Some of those were locked in at 4%. Yeah. 4.25 was some of them.

16:32Speaker 3

But I'm guessing you'll probably have interest income of somewhere between $400,000 and $500,000.

16:38Speaker 1

It's what I'm thinking. That's what we were talking about.

16:42 – 20:20Speaker 3

Then the circle one there in the middle is that's where the transfer from debt service. I'll show you here in just a minute where that comes from. That's closing out the debt service fund. The next page, without getting too much in the weeds here, I was just showing you what the 27, that circled number is the 27 cash reserve after all the deposit. I mean, after all the departments are put into your budget. Okay. So that would be, and a little bit less than where it carries, but that's common at the bottom of the 27, because most people do not spend their full budget, okay? So that unencumbered cash will. And every one of these, I've not changed, every one of these is the same mill levy, like you saw on that one sheet, they're the same mill levy as last year. So this is where you, when you start looking through it and making notes, and then I come back, this is where you would go in and say, I think we and I'll show you a couple here, but I think we should move this mill levy from this fund over to general or we should move this mill levy to, you know, because of this is the six hundred three thousand. That's six hundred three thousand can be used anywhere. So that's something if you keep the same mill levy, you can use that six hundred three thousand wherever. And we can make that determination before July 20th. you have to set the mill before July 20th. So that's something you can think about. The next page on page eight, I think now every one of these departments, like I showed you earlier, has a transfer to special equipment reserve. Capital outlay has been taken out. And then you can see each department. If there's a bold number, that bold number, like the sheriff's a good example, that bold number goes back to that sheet that has the bullets on it. And you can see why it changed. That was in the first packet. That first packet, yeah. And there may, I think Lauren's pretty good about this, but I mean, I haven't went back and checked every one of those numbers off, but she's went through and made sure that it showed up in both places. So that kind of helps you track where that's been I think like for example I just if a member off the top of my head like community service I remember the lady can't remember my name Nancy you know she goes I need another doubt was it for yes what was it something she went from 14 to 50 yeah he is so he is so tight you know right on it uh but that's why that 14 went to 15 up there and uh that's spot on um next page nine literally the same things i think everyone now should hear now i'm not sure if they're under computer services oh that's because it's 25 there was uh if you see computer services still has capital outlay and still has emergency preparedness capital but that's because they were act there was activity in 25. once that 25 goes away then every one of these will look look the same yeah Then 10, this is where the appropriations are all listed. Again, these ones you may want to study, and you may already study them. I think I could probably mark that RSVP because it looked like there's no activity. You don't use that anymore, though, because that's where we switched it, where the zeros are. Yeah, we can just mark that line out.

20:22 – 20:39Speaker 4

Yeah, and a lot of these, I moved back because they were in their own, like our fairground one. I tried to move them all over here in our audit. So I think that got it cleared up a little bit. And we'll hopefully close even more accounts next year to clean up that reporting.

20:39Speaker 3

Yeah, this has come a long way. This is awesome. Just have them all in one spot and make sure we're .

20:53Speaker 4

Oh, yeah, it's not on here. Oh, no. No, it's in. Preston is always in the senior.

20:59Speaker 3

It's in the fund by itself.

21:00Speaker 4

Yeah, the Preston one is under Tara's. Yeah, it's in there.

21:06 – 22:13Speaker 3

All these have been cleaned up and put over in the elderly fund there. We'll see it here in a minute. Okay, page 11 is the debt service fund, and that's the one, whatever that number comes down to, comes down to, you'll actually... my phone's off too sorry i was supposed to have a hearing today and it got canceled i know it's it i never have hardly mine on and the other day i gave the audit report to the league of municipalities we do their audit my phone went off twice yeah i did it so i wanted to get the hearing i thought i was kind of important i know and i thought i said it off the first you know how it is oh goodness yeah embarrassing sorry no no it's no problem it happens Uh, so what'll happen here is, uh, after, I think you could even do it, uh, after your last, uh, your last distribution of motor vehicle. So whenever that happens with the treasurer, then that should be, that should be done. And then you may make that journal into that time and then any delinquencies or anything else that comes in just goes into the general fund.

22:14Speaker 4

So at this amount here?

22:16Speaker 3

Well, it may not be that amount. It'll be whatever's left in that fund.

22:21Speaker 4

And the debt services should be transferred out to the general fund.

22:26 – 22:38Speaker 3

And then that fund goes away. You don't have to mess with it. And I think the last motor vehicle distribution is in the fall sometime. I don't remember exactly.

22:38Speaker 4

It's not even quarterly how they do it.

22:42Speaker 1

It's like February and June. It trickles in from there on.

22:49 – 24:24Speaker 3

vehicle journal entry yeah though i think and the delinquencies you don't have to worry about because whatever comes in there which would be very liberal it looks like because see we didn't levy last year either we had enough cash in there i think or what was we closed it out maybe the year in 26 but anyway whatever that amount is close it out and you're done okay yeah sure Page 12 is road and bridge and that county sales tax still coming in 477, 236. I didn't, I didn't circle it there about five lines up from the bottom. We're estimating 400,000. The one thing I couldn't find in budget tips, I printed them off this morning, but I haven't had a chance to do it, is I used to have a table in here. I might do a little research. They used to have a table in the budget tips from the state of Kansas or from League of Municipalities. They used to have a table for motor vehicle, what the estimate was, and that table is gone. So maybe it's online. I might have to do a little looking. The numbers are in there. Those two numbers I circled, 548, they're based on... motor vehicle like this motor vehicle sales or motor vehicle fuel tax, and you get a portion of that based on each of the road and bridge funds across the state of Kansas. But I'll have to do a little looking. There used to be a table. I think it might be online now, so I'll check into that.

24:29Speaker 4

June 2nd. It's the last motor vehicle dispersed.

24:33 – 26:03Speaker 3

Oh, it's June. Oh, really? Okay. I thought it went a little further than that. Okay. Perfect. So whenever she thinks, you know, everything else has been accounted for, then go for it. Page 13. This is the road and bridge expenditures. And his fund, even when you look at that, if you want to look at your other sheet that's stapled together there, his is a little bit. this one right here, if you look on that front page, page 17, I mean, I'm sorry, line 17 on page A, he spends about 325, he spent 356,000 a month. And so that was a total of 4,275,000. Yeah. So the bold number there on page 13, first column, He spent $4,275. Middle column has $4,806,000, but fuel costs will eat a lot of that up. And it looks like I was looking here on line 23, based on $4,806 total expenditures in the bold. That's about $400,000 a month. That's probably more in line. So he He usually runs a fairly tight budget. Now, one thing he has – we'll look at it in a minute.

26:03Speaker 1

He has – Asphalt is the increase. Yeah, that's the other increase, too. He makes asphalt and price asphalt.

26:11Speaker 3

He does have a really good reserve. I think it's about $1.1 million in special equipment. I don't know if that's been spent, anything's been spent this year.

26:23 – 27:26Speaker 3

It's only non-budgeted, so I don't see the 26 and 27, what we're estimating. But that's one that's probably a little tighter there, that 141,592. So this might be one that you just think about, you know, of that 600,000. Let's see. We can look at that real quick. Look on page. I can't remember this off the top of my head. If we look on page F. We can look at the mill levy on line five. In that fund on Road and Bridge, the average is $15,471. The mill levy is $19 last year in 25's budget. 26 is around $19. And the average is $15. So I guess we're above the average. Yeah, so all the others are below that. So we might be, we might have added, I can't remember if we added some to that the last couple of years. We've kind of kept it flat.

27:26Speaker 1

He's kept it flat. He's done a pretty good job.

27:30 – 27:44Speaker 1

I mean, what he's doing is, like on the asphalt, you know, he's 10 miles. And I think now we're down to five and maybe even three. You know, for the same price. Same price, yeah.

27:46 – 28:34Speaker 3

it's a million three thousand and million three thousand basically yeah there's quite a bit of money there uh they have a question you see i can't remember here we've talked about this in other counties because they didn't want to spend the money up front but some some uh stockpile their chat or their gravel do you do that we have our own sandpit do you have your own sandpit now for a national we have to buy you have to buy that okay yeah yeah So some do it to, if they have their own, it kind of depends if they have their own trucks or they don't have their own trucks. And so if they have their own trucks and they don't, they're just setting, sometimes in January, February, March, you know, like they'll just haul while they don't have anything else to do. I was just curious. I just keep learning, you know, how each one does it.

28:34Speaker 1

I think he's looked at that, you know, like we've talked about, like when they bring in the rock, the asphalt.

28:42Speaker 1

It's almost cheaper for them to deliver than it is for us to pay for the truck.

28:48 – 30:37Speaker 3

Yeah. Most of them went to contract hauling. A lot of counties have. Yeah. Yeah. Anyway, that's something that's one that the cash is a little bit lower. I'm not concerned. He does a good job of management. 14, the county appraiser. The circled number there, we have a levy of 284 below that circled number on the taxes. We levied 270 last year. And the difference there is just the assessed value increase. That's kind of been 272 the year before, but his cash here is 4,000. Now, I didn't tell you this earlier, but if you look at the very last page of this staple, That's your neighborhood revitalization. So every one of those negatives in each of these funds, but it comes out to about 1.36, I guess, or rounded of how many mills that you're taking from your neighborhood revitalization. So each one of these funds will have a negative up there. This one, I don't know. He used to have, I think this is the one that had the capital outlay and the special equipment reserve, didn't he? He had both. Who's that? Yeah, so anyway, that one there is a little bit lower because if you always look at the top line of each fund, he keeps his fund in pretty good shape. If you look at the top line there, 25 is $107,000, 26 is $107,000, and then 27 is $52,000, but some of that may be, I can't remember in his case without looking back, In the middle column, was he adding another employee? Fully staffed now. He's fully staffed. Okay.

30:37Speaker 2

And so, yeah.

30:38Speaker 3

That's where the 269 is compared to the 213 there. That's what was in 25. So that may have been. 269, 213. Yeah.

30:47Speaker 2

I mean, that's the math.

30:49 – 31:00Speaker 3

Yeah. Yeah. Anyway, election, I don't know. How's that? Is it next year that I think all the clerks are saying that some equipment got to be bought or something?

31:00 – 31:14Speaker 4

Well, they're safe. They keep threatening to, there was an executive order signed by the federal government, but states run elections. So I think there'll probably be some, you know, there's constant litigation.

31:14Speaker 3

I see you on TV.

31:17 – 32:14Speaker 4

No, not me. Maybe somebody, but not me. No, we're doing really well. I'm happy with our special equipment. I do want to like, just keep that solid just in case, because that is always a possibility that something crazy happens and we have to go in and um we do i still do need to get some um full pads but we're kind of just running those till we can't run them anymore till they tell us that we can't update them which um they're no longer receiving updates but they're still operational so um and i really don't want to change those before a huge election remind me again now do you have all your polling sites do you close any We did. Well, we combined. So we moved out of the community center last year and into the church. And it worked really well. And they were super accommodating. A little bit small. Both locations were a little bit small. And the SOS office told us this year is going to be the second largest. This primary is the second largest election in Kansas history.

32:15 – 32:34Speaker 4

Yep. So they said that do not have lines. Do not, you know, don't have any issues. So we combine them and we're out of the fairground now, which I'm very excited about. It's big, it's accommodating lots of parking. I've gotten good feedback from the public about it. So I'm excited about that move. And it might be cheaper too, as well.

32:34Speaker 3

Absolutely. So if you look at the middle column on the election there, I think she's in really good shape. You see the contractual there?

32:42 – 34:15Speaker 3

26 is a bigger year, like she's saying. we've got 125 built in there and we've got some more built into the salaries for the poll have you had to raise those for getting people we have not stayed the same no we're very lucky to have a great um base of people who want to come that's a big thing do a civic some are just not they can't find anybody um yeah we we have tapped into the retired teacher oh group okay it works well we have we have a great group So if you look at those two, that line and contractual, it's 100,000 getting 27 plus. We put 25 in the transfer to special equipment reserve and you still have 72. So I think this fund is in good shape. Yeah. Yeah. The next one is employee benefits. Those two circled numbers are the health insurance and there's about There's about 400,000 each year. So that's about 800,000 built into 26 and 27 there. The rest of them, I don't know, like I didn't go back and look at each one of these, but like if you look at capers there, it was 631 and 25, but we've only got 618 in both the 26 and 27 years. So we might kind of just look at each number and see if there's anything else. Those are all fairly tight, but that's not, they're pretty cut and dry based on the number of employees. Are you pretty well, except for Road and Bridge, I guess you still have vacancies in Road and Bridge?

34:16Speaker 3

Yeah. So the rest of the apartments are pretty full? Yeah. Yeah. Yeah.

34:21Speaker 4

I don't think of any, I think we have one sheriff out right now. Yeah.

34:26Speaker 1

Yeah. Who left?

34:28Speaker 4

One of the new, he hit the old county that he was working for outbid us, basically. So here's more money. So he left for money.

34:38Speaker 1

We played the bidding game, didn't know what we were doing.

34:40 – 34:52Speaker 4

Yeah, well, yeah, I think they just offered him. I don't know that it was a game per se, but they offered him more money to come back and the money is hard to turn down.

34:53 – 35:15Speaker 3

So this one's got a negative cash there, that circle there, if you see it in the 27th. So what we probably need to do here, you look at the top, we've stayed pretty flat here, total unencumbered cash, $697,000, $620,000, and then we dropped to $223,000. But some of that drop is because of the $400,000 in health insurance. But we need to get that above zero.

35:15Speaker 4

Okay. So because it's increasing, is that like our health insurance?

35:20 – 36:34Speaker 3

So probably that $33,000,000 there, that's one place you may want to take some of that $600,000. You're going to have to. yeah yeah yeah uh health fund look across the top there they're they stay pretty stay pretty good some of the health departments are the ones I do they're they're struggling because you know they've lost all their not all but they've lost a great deal of their grants you know because of covid's gone and some of that um but she's still she's still got 169 they're circled the Remember, if we do reduce the levy here, so this will be something to think about. Her levy last year was 219,659, the second line up there in the middle column. This might be one that you leave the same as last year in the dollars, not the mill levy. Because if you leave the same as dollars, she won't lose any state funding and she'll still have about 20, No, about $12,000, $11,000 that you can put somewhere else. Because it looks like her cash balances are pretty good.

36:34 – 36:47Speaker 1

She's set pretty good. I know she's worried about the increased cost of vaccination, but her numbers are down on giving vaccinations to students.

36:48 – 37:21Speaker 3

I didn't circle it, but I'll have to say her fee structure. You look up there, it's about, it's the big numbers, 512, 808, 450, 450. Of any county I do, that's way above, that's way above most of the counties I do for the health departments, the amount of fee they generate. And that could be, I don't know the breakdown here. That could be some grant money, but like vaccinations, I don't know. I have it on her sheet, I think. I didn't go back to it.

37:21Speaker 1

Well, she could only charge what? Insurance. Yeah. And so it's not like she can. You feel like they probably get out of county too.

37:30Speaker 4

That's what I was going to say. There's a lot of counties.

37:31 – 37:58Speaker 3

I was going to say, you're kind of out. It's kind of interesting. When I went to SHL, when I was at the big firm, I was in Hutch for six years at the very end there. And it's kind of like, I always call it the edge of the earth. It's really interesting how much happens in Hutch. And then when I came here and started doing this budget, I go, goodness gracious, how much happens in Pratt? It's kind of like a regional hub. So, yeah, you probably do get more of that.

37:58Speaker 4

I think some surrounding counties, their health department was almost non-existent. They're not functioning. Comanche.

38:04 – 38:16Speaker 1

Comanche. Yeah, well, it was one of my haters, even, too. But, yeah. One of them. Man, she doesn't agree.

38:16 – 38:58Speaker 3

I shouldn't have said that online. No, they, oh, my goodness. I don't know how. You know, that's just something that blows me away as I'm doing these again. It just reminds me. Their mill levy is $142,000. and they have the same mandates that you have to keep up with and one meal there is probably going to drop again i haven't seen the value but it was 27 000. isn't that just unbelievable they have this all the same mandates and they're trying to do it with 27 000 a mil and you're doing it with 190 000 of them that's just crazy yeah i mean we have that here locally like when i was on the township you know i look at all the other townships

38:59 – 39:13Speaker 1

I almost had a full mill at the highest one and I'm only getting $13,000 a year, you know, compared to somebody who's got 0.05 and getting $30,000. Yeah. It just depends on where you're at. Yeah, it does.

39:13 – 40:08Speaker 3

But anyway, I think the only one on that page is employee benefits. We need to sharpen our pencil a little bit there and figure out that. 16 is an ambulance. This has come a long way. we've got hash 169 and that's the one we're up in the bullet the sheets on the other page there you know there was a full-time position for an assistant director um that was or is it just it would i don't think i don't think it's in here no it doesn't look like it huh I think that was a question. I'm still thinking, still thinking about adding an assistant director and that would be 95,000. Some of that would come out of employee benefits, but.

40:09Speaker 1

Yeah. And, and we talked about that. What'd you say it was 30 or 33,000?

40:14Speaker 4

Well, depending, like if it's a family, there's a pretty, it's like anywhere from like 13 to 30, depending on what plan they choose.

40:22 – 40:39Speaker 1

But as far as salary, what we have down there is... Yeah, they're the same salary, so it's not in there. And I'm hoping we can do something. He's putting in more hours than what he's getting paid.

40:41 – 42:32Speaker 3

Yeah. He's done a good job since I've been here. I think that was the first year I was here. Yeah. It was rough. It was rough. anyway uh do you know when the next that's something I don't know if I asked him I haven't looked back at any of my sheets um is there a new ambulance coming down the road here not next year but the year 20 you'll probably put an order in uh because it takes takes a while yeah it takes a while but I don't think we'll get it probably delivered until 28 yeah or 29 there somewhere in that time i think this is what he said in that area yeah i could be off here no it's it's it's good no he's managing his special equipment pretty well pretty well yeah well they're making pretty good transfers there so that it'll it'll get there uh noxious weed that was another one that was in the bulleted stuff up there about full-time position but the salaries are the same here so that is not in there either uh putting in i'll just put full-time question marks And he's got 65 left there. So I think his cash is done well. We've kept the same levy, about the same. So I think he's in pretty good shape. Capital improvement, paid 17. Those will be paid off. So that debt is gone. And sitting there with 3.7. That's where I saw the 300,000 up there. It was 217, I think, and 25 there at the solar farm. And then 300,000, 300,000, 1.5. And then what did you say come up? A battery?

42:32Speaker 1

Battery storage, yeah.

42:33Speaker 3

When does that start?

42:34Speaker 1

Middle of 27. Yeah, about April, May, somewhere in there. It'll be behind.

42:41Speaker 3

I'd expect middle of there. Battery. And what's it called? Battery farm? Battery storage. Battery storage, okay.

42:48Speaker 1

B-E-S-S. Battery energy storage system. Yes.

42:53Speaker 3

Okay. And that's about how much?

42:58Speaker 1

Well, it's $3,000 per megawatt, so it's close to $307,000.

43:02Speaker 3

Okay, I'll just put, I'm not going to put it in there, I'll just put.

43:05Speaker 1

And I think it's, what, 98 megawatt or something. Look it up. Right in that area.

43:12 – 43:24Speaker 3

Yeah. Anyway, well, that's getting to be a big thing. I'm doing Barber County this year. Tell me a bigger thing down there.

43:24Speaker 4

He was super excited to work with you.

43:26Speaker 3

Oh, my goodness.

43:28 – 43:43Speaker 3

I was just doing that talk, you know, on data centers for KAC just to give them kind of a big picture. I don't know anything about it. I mean, I had to learn. I did 14 hours of training for one hour of myself just doing AI, trying to understand it all.

43:43 – 44:49Speaker 3

And then I think it's Sunday night. I happen to be watching at the end and the EP. the led Sedlin, the EPA secretary, he was on, he was talking about data centers on the Brian Kilmey show at the very end there. And he was really good. He was explaining kind of what their involvement is. And if we don't keep up, so there's such a, there's such an emotional thing there between environmental, but I did, and he did say the same things. I kind of learned from these people I talked to about depending on whether it's a water generated or it's an inside rule. There's just a lot of difference there. They were explaining down there at Barber, like, I think there's solar, I don't know what yours is. How many acres is yours? 2,000 acres. That's like over three sections. 640 a section. They were explaining how it all worked. They showed me. I go down there next Monday.

44:50 – 45:09Speaker 1

on the data Center stuff while he was talking I didn't listen to it yeah or they is the US trying to keep up yeah so China doesn't get it yeah that's what I was I picked that up so and somebody out there was at what County I said but they were talking about you know everybody wants their phone

45:10 – 45:49Speaker 3

and their data and ai to work like miraculously but they don't understand that the thing behind that is the is the data yeah that's it i don't know it's going to be interesting that's past payments 291. okay and would that be 291 would be a full year yeah it'll be so rated by 150 will be conservative or maybe not. I don't know. Monthly or quarterly or semiannual or annual?

45:49Speaker 1

It'll make a year. Yeah.

45:53Speaker 1

The first year will be pro-rated.

45:55 – 46:40Speaker 3

Yeah. Okay. Pro-rated. Anyway, we'll keep moving here. The sand pit is stuck in there. Now, I didn't know. I put note here. I didn't know. It's 370 uh each year but you want to move you haven't done anything with the new sample so do we want to put we want to take the 370 from the this is not this this fund is not required to be budgeted but we do it so it matches to our capital improvement fund but that 370 you want me to put 370 twice in the 27 column do you want me to leave just 370 there what are you that's a question i guess i had and really doesn't matter it's capital improvement fund but I think it was just in there last year and we just kept it.

46:41Speaker 2

We've been talking about it for several years. That's why it was in there.

46:45Speaker 1

We know it's coming because we're going to run out of sand. We're going to have to do some core drilling in some places.

46:54Speaker 2

I think we're years away, even if we started the process now.

46:59 – 47:26Speaker 3

so uh we don't have to change that right now but that's something you might think about it do we just want to stick each year do we just want to stick a number in do we want to stick the 370 in i mean that's about what a quarter cost yeah yeah okay and take the middle call them out because it's not going to happen in 26. yeah okay perfect uh lake on 17 the bottom there i think it pretty well stays

47:28Speaker 1

stays pretty 30,000 hours there last year. Somehow I did.

47:33Speaker 4

Yeah. That's the one that we needed to get back up to one 10.

47:36 – 47:50Speaker 1

I think it was what his, because if you go down and, and one 10, what are, where are we at there? Well, it looks like it's his total fund.

47:50Speaker 3

You know, the cash reserve cash reserves stand.

47:55 – 48:16Speaker 4

They got, it wasn't, I think, so I think the year prior, it was 97 and 25 and it got pushed down to 74 i think because the cash reserve was i think there was a cash reserve in 25 and then it fell off and it didn't get put in there but he his actual was like in the 90s so he was using it

48:18 – 48:47Speaker 3

see if you look up their fees we don't have the middle column is not probably I don't know what the 163 was was that it was that grants and was there something else that come in on that and fees there in 25 that was a big jump hundred sixty three thousand seven sixty what was that so what I'm saying I guess not that big he did get a grant but it wasn't I don't know what that number is. These are audited. These are draft numbers, too, aren't they?

48:48Speaker 1

Oh, that may have been part of the flood. The flood money came back. You know, FEMA kicked in some money.

48:57Speaker 4

Yeah, I think it probably were that money that was finally he was finally able to close out.

49:05Speaker 3

So the 20 is kind of what we've used every year. And I don't see too much change. I didn't. What's the 110? I guess I'm not following.

49:15Speaker 4

Oh, he submitted his budget for 110. Oh. But it looks like.

49:24Speaker 4

Yes. 26. 26, wasn't it? No, for 27, he submitted his budget.

49:32Speaker 1

Yes, but we're talking about the missing money for this year. It should be 110.

49:38Speaker 4

Oh, yeah. Well, or at least what I think everything was supposed to just stay the same.

49:42Speaker 3

So I think that number is wrong, though, in the middle. I see that 74149 at the bottom of the middle column says budget authority.

49:52Speaker 1

I don't think that's right. That's the cash some way that got. Let me look.

49:57Speaker 4

Yeah, his budget was his budget was actually cut quite a bit.

50:02Speaker 1

Yeah, it's almost 30,000 unintentionally. Yes, unintentionally. I don't know. We usually don't touch the light, ever.

50:11Speaker 4

Let me get in. Well, that is $74,149 is the budget.

50:17Speaker 2

What she's saying is it wasn't supposed to be that. Supposed to be $110.

50:23Speaker 4

His actuals are actually spending close to $90.

50:29Speaker 1

Yeah, but his budget is $110, right?

50:32Speaker 4

Well, that's what he did. He spends 90, but yeah, he submitted one like around 110.

50:36 – 50:47Speaker 2

You only have budget authority for the 74. Scott, is that right? We're going to have to stay out of a different and different deal with something we need to watch or we can amend it because he does have the cash.

50:52Speaker 4

He has a project or something, we could use capital instead of him doing it, because usually it's a project that he can.

51:02Speaker 1

That was in 20. That was bought with his special.

51:05Speaker 4

I have a note here.

51:06Speaker 1

Lower than 24 because of the playground equipment. The 25, there's no marking there. I mean, I'm sorry, 26's budget says 74, 502 here.

51:34Speaker 3

And then the final, it says 74, 149.

51:40Speaker 1

What was 25?

51:45Speaker 3

His budget authority.

51:47Speaker 4

Budget authority was 124.

51:50 – 52:31Speaker 3

But see, he had cash in there even back on 24. He had cash in there beginning of 24 of 90,000. And then it dropped after the playground equipment, it dropped to 40,000. uh he's been i don't know let's see what's 25 what he's been and what your actual was 97. yeah he spent 97 and the contractual is 44 and it's been running even on the budgets back here if playground equipment's up but 16 is kind of what's been budgeted and we spent 44 so that's i don't know what what's in that 44.

52:32Speaker 4

the contractual.

52:33Speaker 3

Is that the mower? Is that like a zero turn or something?

52:39Speaker 1

Well, there's electrical issues. There's all sorts of stuff.

52:44Speaker 4

Plumbing. He would fix the fish. And the fence that got wrecked in two.

52:54Speaker 1

I mean, how much time do you get?

52:57Speaker 3

You have to work for I don't have any notes here. I just didn't know what happened either.

53:04Speaker 4

I'm almost wondering if the cash reserve fell off because there was $15,000 and $25,000. There was $15,390 in cash reserve. I don't know if that was part of it or.

53:14 – 53:38Speaker 3

Well, we just spent the money. I mean, you look at the contract services, contract services in 24 was $63,000. Contract services in, because everything else stays pretty well the same here. Contract services in 25 is 40, almost 45,000. And I don't know where you're at today. Do you know where you're at in that today? You are at 50% right now.

53:43Speaker 4

We put in for 110, but I think I told her to keep him at what he was in 25, which was like 124. Just because I figured they would cry.

53:51 – 54:10Speaker 3

So that's one. I mean, that's easily one that we can adjust the mill of you on because we have the, you know, the adjusted getting back to where he needs to be. I'm not sure. I don't think I have the numbers. Let's look at here. Why he spent more. But it sounds like there's a list of things.

54:15Speaker 1

It's a fixed point. What was it?

54:21 – 55:21Speaker 3

regular finish for the fence fish cleaning station yeah so yeah in 23 yeah looks like he's used 42.12 percent so he's about he's used of the 74 or 77 000 he's got he's 20 he's 42 yeah he has 42 920 bucks see i think the expenditure just went up quite a bit because if you look back at 23 Contractual was only 24, a total of 50,000 is all he spent out of the lake. And then you go to 24. And it was, it jumped significantly to 63, but some of that's because of things they fixed, I guess. Yeah, it jumped to 98, almost 99,000 from 23 was 50,000. but it almost doubled from $23,000 to $24,000.

55:21Speaker 4

On his actual?

55:24 – 56:44Speaker 3

Yeah. And then $25,000, it's at $90,000 again. And so we may just have to levy more in there because I was looking here, the fee structure that he received was only $13,023, $17,024, and that $163,000 skewed because of the fee money. Yeah. So we'd have to go back and see. You might go back and see them in 25, 163. What you might do is doesn't need to be done right now, but you might look at that 163 and see how much of those are fees and how much was grant or FEMA money. So because it's 13,000 collection, we're showing 20, 17,000. We're still showing 20. We probably should have not shown 20. I should have probably backed it off a little bit. But maybe that's one. We've been levying about the same thing for... several several years it looks like yes yeah the levy even in 23 was right at 30 000 so we haven't changed the levy in this one for for quite a while just because he because the budget i'm looking like what he was budgeted in 23 it was like 106 and then 24 was like 130 and that's just because he had that cash and we've spent we've spent quite a bit more

56:44Speaker 4

Yeah, yeah, yeah, I did. It jumped from my feet.

56:47Speaker 3

Yeah, it doubled almost.

56:49Speaker 1

Doubled in the total expenditure. Why is this uncumbered cash taking such a huge amount? From 25 to 26?

56:58Speaker 3

Because of that 163, the FEMA money.

57:01Speaker 1

The FEMA money.

57:01 – 57:24Speaker 3

Yeah, so if we can go back, I think just to give us a feel for it, if you go back and look at what that 163 is made up of, how much is, that'd be 25. How much is FEMA and how much is just The fees have went up a little bit, 13, 17, but they haven't jumped that much.

57:26Speaker 1

They also sprout legs and walk off, too.

57:30 – 57:41Speaker 4

We had to get a new box because people were fishing the envelopes. No. Because it's kind of like a kiosk out there. You pay to park your spot, and then you just pick the envelope with the money in there.

57:42Speaker 1

Oh, my goodness. Mm-hmm.

57:46Speaker 4

I get a little bit more secure box.

57:57 – 58:43Speaker 3

Okay. So late might be, I'm going to make a note here, might be levy. Just a question mark. So right now that's the last of the levy fund. Let me make, Let me make a couple notes here. So I think employee benefit was one that we might have to make. Over heavy question mark. I think the rest of the levy. Oh, we might. I'm going to make a note on the health. Leave it at the same levy as last year. It looks like she has. Yeah, 659. But the question mark same as last year. Question mark.

58:45 – 58:56Speaker 4

and then county appraiser county appraiser looks like there was a disaster late deposit in there for 139 139 okay 785.

58:56 – 59:13Speaker 1

130. that's what i figured i figured i remember the things that came back he had to turn in more stuff yeah uh yeah it looks like it was and then another well let's see that was 718.

59:16Speaker 4

Let me go back here.

59:16 – 59:27Speaker 3

So that would be 23, right at 23 or 24,000. Let's see, 140, yeah, 23,000 difference. So that could be fees.

59:27 – 59:49Speaker 1

I mean, let's see here. I think that was just one. You have one of those desks. 163, 610 for fees. So how much? 163, but you're showing how much?

59:50Speaker 4

No, 163 is what we got back on the 139.

59:54Speaker 3

I thought it was .

59:56Speaker 4

So yeah, 163, and then 137,000. 39, and then that's about 23,000, 24,000.

59:59 – 1:02:02Speaker 3

Yeah, that looks about right. Fees, yeah. Okay. So the year that's in question is the 26 year. We're not sure what happened there. Yeah. Okay. Yeah. We might have to, he has the cash. It looks like it's just a matter of getting the budget where we might have to amend the budget. Or if you want to pull some out of. I'd go the other way. Just pull some out of capital improvement or reserve. We'll watch it and see. Okay. Okay. okay oh we do have one more levy fund our favorite one 18. uh i was just looking at this this morning the levy has stayed about the same it increased because of the assessed value went but even with the increase of the assessed value the 251 circled 551 we're still at a negative position and i was looking up here help me a little bit the personnel services i didn't circle them but We had 130.607 was the actual cost in 25. They're in the first line of general transportation. And maybe it's because of the allocation here. So if you go, okay, if you go up to VSP, Personnel Services Actual is 78.213. It's the first line of expenditures. You jump down to Personnel Services and General Transportation, it's 130. But the way we budgeted, maybe I've got those backwards, do I? You see the personnel services VSP is 161, and the general transportation is 94. Maybe those didn't get – I don't know. I don't know. We move these numbers around a lot. That may be some of it. I don't know.

1:02:03Speaker 1

The VSP, I think that's just her salary, isn't it? No.

1:02:09Speaker 4

The allocation, I don't know. It's Christy, her assistant, and then half of, like it's one of them is split. Yeah.

1:02:19 – 1:02:31Speaker 3

Or some of the percentages, yeah. I'm going to put it here. We may need to reallocate services. I don't know.

1:02:31 – 1:02:46Speaker 1

We'll look at it. But it's so hard to tell where she's at because her year goes from June to June. Yeah. And ours goes January to June.

1:02:48Speaker 1

So a lot of your counties just give them an X number amount of money a year.

1:02:54Speaker 3

Yeah. Everyone's a little different.

1:02:57Speaker 1

Well, we're required to, you know, on her grant that she gets. Right.

1:03:02Speaker 3

You're matching it.

1:03:03Speaker 1

Yeah. Yeah. We have to match what they do.

1:03:10 – 1:03:52Speaker 3

The general transportation, if you look up there in receipts, the first column is 101,991. That's what she gets. I think that'd be the 80% that she gets from the state of Kansas. It's a lot better than it was. I mean, we've got a pretty good, I think, handle And that's, you were asking earlier about, for example, if you go down 25 down to the bottom two expenditures, you have the Senior Center 21, 545 in actual and Preston Senior Center 4590. You see that? You were asking about that earlier. Yeah. I think everything is in here.

1:03:52Speaker 1

We're doing away with Preston.

1:03:57Speaker 1

Yes. They've been notified.

1:04:05Speaker 4

So, yeah, I think maybe those are flipped. I think it might be flipped, yeah. Because I have on the VSP that the year to date was 130. Yeah. 606, which is, yeah. Yeah.

1:04:16 – 1:04:51Speaker 3

So I just made it here. We need to reallocate or flip. Yeah. I don't know how that happened, but anyway. And then what was that line I drew on this? Let me look here real quick. It's on the insurance. What was the deal on the insurance? Because it got moved from BSP to Council on Aging. Was that the 25,005? You see there, there's no actual for it. In the first column, there's zero, I guess, on the draft.

1:04:53 – 1:05:15Speaker 4

26 was the first year that we decided to have an insurance line because everybody's remember everybody's was going up and then we didn't we broke it out we broke it out because that way if we said okay it's going up yeah built 14 it would be easy to isolate that's what my line is there okay okay and i think that yeah you should just all come out of

1:05:18Speaker 1

I mean, yeah, it wasn't like item.

1:05:20 – 1:05:32Speaker 4

Yeah, it just was their budget. So like, I think the one year our insurance went up pretty significantly and like the sheriff's office, it was like a $40,000 difference that they just basically took the hits.

1:05:32Speaker 1

Well, they've had some lawsuits and that's why that went out there.

1:05:37 – 1:06:26Speaker 3

Okay. So really the only question here is we'll flip the personnel services. and then the cash where it's at in 27. This is one you need to think about. I think we've got the numbers in total. If you look at first column, bold number there for 25 is 320.085. And you look at the middle column, it's 360.933 in total expenditures. And levies about the same those two years, a little bit different. And then we take it up another, Another $13,000, $12,000 with the assessed value increase. And we're still short $1,185.

1:06:26Speaker 1

Doing away with the Preston though, wouldn't that wipe that out?

1:06:32 – 1:07:09Speaker 3

That's right. Yeah, that's true. So maybe it'd be tight, but maybe we're getting pretty close there. I like this a lot better than what it was beforehand when I came down here and tried to explain what was in the general, all these different lines. It was going everywhere. And then the receipt in a general fund is very hard because it doesn't match it. Here, see, everything you can kind of see now that we're in our third year, the receipt above the expenditures by VSP and general transportation and the senior centers, I think we're getting a lot closer.

1:07:12 – 1:07:23Speaker 4

40-ish percent on both of them right now. Okay. That's not bad. 36 on one. Yeah. Because we have them like split up, the VSP, like in departments in that fund. 38 on the VSP.

1:07:23Speaker 3

Now, will there be another payroll here in June?

1:07:29Speaker 3

So that'll push you right to 50, probably, or not quite 50, probably 40.

1:07:35Speaker 3

So she's in good shape.

1:07:36Speaker 4

Yeah, on personnel services.

1:07:38Speaker 3

If you had told me she's 75.

1:07:40Speaker 4

It'd be an issue.

1:07:43 – 1:07:54Speaker 1

So I just want to be clear here on these. This is leaving the mill the same. This is leaving the mill the same, yeah.

1:07:54 – 1:08:29Speaker 3

So, I mean, you can, I just left it the same. It's the 600,000, 603,000. you can definitely, like revenue neutral, what that would mean, you go down to 62. But anytime the SES value goes up, revenue neutral goes down. Yep. So that's something you can think about for sure. That's all the levy funds. Let me keep going here. I couldn't remember on page 19, I couldn't remember if the charges for services out the solid waste or landfill, has that changed?

1:08:30Speaker 4

I don't think so.

1:08:31Speaker 3

Hadn't changed? Okay. Okay.

1:08:40Speaker 4

What's the 11,000 circle this up here under?

1:08:44Speaker 3

Oh, I just circled every cash reserve just to see where it's at, just so I remember. But that one's just in and out.

1:08:53Speaker 1

Where does that money even go?

1:08:55Speaker 3

Special parks. That goes for any kind of... supposed to be any kind of parks and recreation. I don't know. You didn't spend anything in 25.

1:09:05Speaker 4

I don't think we ever do, but that would be, I'm wondering if that would apply for the late. Absolutely.

1:09:11Speaker 1

Anything at the late. He had the money to do that. No, I'm saying we could use it. We could use it.

1:09:19Speaker 4

Right now, we don't utilize this. So that money is just there.

1:09:25 – 1:09:40Speaker 3

And to me, I'm not an attorney. Tyson could tell you if it's It's true or not, but I would say that whole $16,000, $125,000, anything you do at the lake is recreation, the way I look at it. Well, that's the only thing we got.

1:09:40Speaker 4

Well, and they have a park out there. Yeah.

1:09:42Speaker 2

I've never looked at it. In fact, I probably need to.

1:09:47Speaker 1

I've always wondered about this, and I keep trying to trace it about it.

1:09:52 – 1:10:05Speaker 3

I think I told you this when I did Jackson County for two years. They're because of the Prairie Man Casino. That fund right there had almost $350,000 because of the amount of alcohol that's sold out.

1:10:05 – 1:10:16Speaker 1

Well, we've spent, this says $7,426. No, that's just an estimate.

1:10:17 – 1:10:29Speaker 3

Actually, what we need to do there, because right now you're not going to spend it, but we just need to add that. We put whatever the total expenditure is in the 27, so you have budget authority.

1:10:32Speaker 1

It looks like this is funded basically through state liquor.

1:10:36 – 1:10:49Speaker 3

Yeah, that's all it is. How big is Pratt City? 6,000, probably a little more. A little more? 7,000.

1:10:49Speaker 1

Oh, it is a little more? 6,000.

1:10:51 – 1:11:29Speaker 3

a town I think the way the statute you might look at the statute but it's six thousand if the population of a city inside the county is over six thousand they get part of that allocation um because one of the cities where was I at in the county they took all their money I don't remember I don't remember where it's at but it was over six thousand population the way the statute reads it's very complicated it's got a lot of different things going on in that statute Anyway, that's one I think. I would think you could use that and help out the lake.

1:11:29Speaker 4

Looks like the cache is at 17.

1:11:32 – 1:11:43Speaker 3

Yep. Okay. As he's looking that up, I'm just looking here. Freedom claims. You're still at freedom claims? Yeah.

1:11:43Speaker 4

I did get Lauren.

1:11:44Speaker 3

Did you talk to Tammy?

1:11:46Speaker 3

Up at Ottawa?

1:11:49Speaker 3

About their freedom claims?

1:11:50Speaker 4

Do they have freedom claims currently?

1:11:51Speaker 3

No, they got rid of it.

1:11:52Speaker 4

Okay. I did at conference. I did talk to her about that.

1:11:57 – 1:12:19Speaker 3

They went to United Healthcare. And the reason they did that is the treasurer was the one that monitored the freedom claims, this account. I think right now they've got about 565,000 sitting there. They're trying to close it all down. But it was just, and that's a way of mine too. I have freedom claims. Right. I personally am on Medicare now.

1:12:21 – 1:13:15Speaker 3

Your company has this. I just turned 65 in March. So, oh my goodness. I finally got to use my card for the first time. But Freedom Claims is a little bit, I will say the one thing, even with my business. So they emailed me like two days ago, two days ago or two weeks ago. And they said, yeah, you might want to adjust your reserve account a little bit. We kind of did give you the right numbers. And I go, how much? I don't know yet. So it was about an $8,000 adjustment for a 10-person firm. But I've had two births. And I have a $500 deductible. Oh, my gosh. I just started it that way, and I just kept it. But what they were messing with it there, and I don't know how this, it's the same thing here.

1:13:16 – 1:14:11Speaker 4

they would have like a big adjustment and it just it was hard for the jody he's the treasure she's the treasure there just trying to keep it and with nine healthcare she says so nice it's just my premiums and i don't know how it you might ask them so with ours how we decided to do that was they basically estimate for me um what to transfer and i just do it twice a year because it's really I don't know why, but ours straddles the year. So our policy is in June 1st and 1st to May 31st. So like in June, just now I said, you know, from here to the end of the year, how much do I need to transfer to cover all the fees, all of our reserves, everything. And we, I just make one transfer in June and then one in January to May to cover that. And I haven't had to make any adjustments. Yeah.

1:14:14Speaker 1

They came in and they gave us what we're saving. We are saving money.

1:14:20Speaker 4

We do have a savings. Okay, perfect. So it's not a lot of adjustments on my end. I might feel differently about it if I was constantly trying to adjust that.

1:14:30Speaker 3

Each one is different because of the claims. I mean, yeah, so it sounds like you're in pretty good shape.

1:14:36Speaker 1

Well, each month or each week we pay that. Yeah.

1:14:40 – 1:15:04Speaker 4

yeah we pay um I've seen what we pay I'm like oh what happened you know in the next week just hardly hardly yeah yeah it's all over it's all over the place yeah that's even with me that's I think trans I guess if we get close to the end of the year and they're like hey we need to make some adjustments we'll do that but so far but we've only had them for a year is that about how long you're

1:15:05 – 1:15:29Speaker 3

this we're going i've had this my fifth year i've had it maybe personally five years yeah okay um because they only hit there though you know with a 10 employee you can't find insurance so they're the only ones that would go with me not only one but it reasonable price yeah and i i'm i can't i can't gripe i think what happened there they're going to keep that 565 in there in their freedom claims even though they don't have it right

1:15:29 – 1:16:25Speaker 1

as a reserve to offset the increases in the future so it'll it'll yeah yeah yeah it's basically a risk management fund well it amazes me that it's never no no increases this year i think last year we had a one percent or something like that so with our health yes no it was seven wasn't it i thought last year was like nothing at all it was a good year oh last year yeah yeah last year wasn't too bad but it's always an increase it's never flat yeah never decrease yeah yeah you know well cotton balls you know they went up 50 cents so I didn't really think about this until I went into Walmart one day and so I have a certain uh drug well just me personally I own 100 well now I don't but I owned 100 of the company and I went in and paid my my bill

1:16:26Speaker 3

So she goes, oh, it's only $25, you know, because of the whatever. And it's a fairly expensive drug, heart drug.

1:16:33Speaker 4

You know, and you're paying the other part of that.

1:16:36Speaker 3

So I go and look at my, you know, that sheet, like you're talking, you see all the charges from the person.

1:16:42 – 1:16:56Speaker 3

I just paid the other part over here. And they don't understand that. But I was looking at it and go, oh, my goodness, I paid the full 100%, you know, until I think you meet your certain deductible. And I don't have a lot of charges, but it just...

1:16:57Speaker 4

It's kind of funny on that end of it.

1:16:58 – 1:17:23Speaker 3

So now you guys are helping. See, I'm at Medicare. Yeah. No, actually, I've paid with Medicare. Oh, my goodness. It'll take a while to get my money back. I paid quite a bit on that. Okay. Let's keep moving. 21. That's a special. I just circled that. What did you say it was now? 1.3 million was what, Doug's?

1:17:23Speaker 4

No, 1,300,000.

1:17:27 – 1:17:40Speaker 3

Okay, so he must have bought, did he buy? This is only actual. So these are non-budget funds on page 21. These are only showing 25 actual. So at the end of 25, he had 1.4 million. Did he buy something this spring out of there?

1:17:42Speaker 3

Two tractors. Oh, two tractors.

1:17:44 – 1:17:56Speaker 1

Two tractors. I think he bought a greater yet, didn't he? That'll come later. I know he bought two tractors and two mowers. Okay, two tractors and two mowers. Yeah.

1:17:59 – 1:18:24Speaker 3

because there's a hell of a price difference between them usually okay and then the I already asked you this on page 21 that that's 71 000 but it there's no problem he just sets there it can only be used for that one road out there isn't yeah uh 22. oh I was looking at the wrong I'm sorry how's that looking at here a lot of special equipment reserve over here two okay two tractors here

1:18:25Speaker 4

Looks like 110 was sent out of it, of the road.

1:18:30Speaker 3

Yeah, I got you. I got you now. And there would be the other one. The other one is Special Equipment Reserve. I wrote the wrong one. I got it.

1:18:38 – 1:19:30Speaker 1

Yeah, I'm sorry. That's 71. That's ethanol. Yeah, that's ethanol. Yeah, yeah. I wrote it on the wrong page. Okay. okay so we got that and then i didn't know this treasure special fees you might look at that it's got a negative yeah amy worked with um barney already picks that okay that doesn't make sense i don't know and that brings up a good question here because i think actually i got two questions when we do our christmas thing it comes out of this fund yes okay They passed the bill where counties can charge fees out there. What are the other counties doing with that? Just out of curiosity.

1:19:31Speaker 3

To go the full $10, you have to have county approval after it passes $5, I think.

1:19:37Speaker 4

Right. So she has kept it. They implemented $5 because I talked to her after we talked.

1:19:43Speaker 4

They implemented the $5, which is as high as you can go until you have to go through a process to get it. Okay.

1:19:50 – 1:20:15Speaker 3

And what just cracks me up about this, kind of gets you a little fired up really, is They go, okay, we're no longer going to buy your equipment in special auto. We're no longer going to fund da, da, da, da, like they used to, okay? But you can add an additional $5 to that fee, but all that is is reallocation of the tax that you're going to pay one way or the other. The state's not kicking anything in for the mandate.

1:20:15 – 1:20:27Speaker 4

That's the same. They're just getting more from the taxpayer. And I feel like they kind of like prettied it up by saying, you know, Hey, you guys, it's not an unfunded mandate anymore.

1:20:27 – 1:20:40Speaker 1

You can fund it. Yeah, you can fund it is what they're trying to say. The same person's funded though. But we're still sending the fees to the state. That's right. So anyway, it's kind of like the revenue neutral, right? So you're at five.

1:20:40Speaker 4

But Tyson's credit, this all falls back on the taxpayer. Yeah.

1:20:44Speaker 3

Yeah. It's kind of like me going to the Walmart and saying, oh, I'm only going to have to pay $25, but then I look at my insurance and I'm actually paying the full amount.

1:20:54Speaker 4

But yes, it's at $5. I know she went as high as she could go.

1:21:00Speaker 1

Well, I saw that. And it was after the legislative session was done. I just happened to catch an email.

1:21:09Speaker 4

I didn't see where they were going to stop supplying the stuff, though, for it.

1:21:13 – 1:21:40Speaker 3

No, there's i'm talking like when they first started like in the 90s they used to pay for everything and they had so much money the treasures had so much money set in that fund as they should because it is it's a state phone they funded yes yeah we're doing this for the state and the money that we keep is kind of what happened was i just say this the treasures kind of abused it because the way the statute was written is very gray so the

1:21:41 – 1:22:08Speaker 2

treasure I was maybe I got involved with this gets a little I'm not sure I want to talk about this in an open because we yeah oh okay yes yeah let's leave yeah okay there's some okay there's some legal issues there okay okay anyway so it just changes there yeah yeah a lot of changes okay um how many corrections page 23

1:22:10 – 1:23:46Speaker 3

Oh, landfill closure. I was just going to ask. I think I talked to Jason about this. I think it's monthly. It's monthly, okay. And it's based on the tonnage that you take in. So now we're all caught up. Yep, everything. Okay. And then I think we're at the last page. Or not the last page, the publication page. And we've had the same mill levy roughly two years ago was down a little bit. So you're setting at about three mills difference between revenue neutral and where you were last year because of the assessed value. So I just need just you guys can look it over or we can go back to any of these departments. I think once you this bulletin thing will help you a bunch kind of see and then I would appreciate you kind of look at your notes, you know, those bullets on each fund. If there's anything that you see there when you view it, you know, make a note of. But any questions? It's a lot cleaner. I mean, we've got it to where I think we're between the regular department head budget, the equipment reserve, the capital improvement, and the way it's all reflected through the budget, I think we're not as clean as we've ever had it.

1:23:49Speaker 4

Barney said it was a lot cleaner, too, and easier to get to the audit.

1:23:52Speaker 4

We just got the final draft today, yep. Oh, April. Hopefully next year it'll be. Perfect.

1:24:01 – 1:24:37Speaker 2

I don't want to put you guys on the spot, but uh is the idea to be revenue neutral is that where you guys are wanting to be i would like to be there uh you're looking at that just over three films so you can figure out but 65.85 revenue neutral 62.65 So it's roughly $600,000. So if you look on page B, we went through the whole budget.

1:24:37 – 1:26:06Speaker 3

But if you look on page B, you can kind of see in column P, that is what the mill levy by fund to make up the $603,000. And you can kind of look down through there and say, okay, I'm just doing this off the top of my head, but county, we didn't look, I'm not going to look back at either one, but county appraiser, you know, they were like at $4,000 in unreserved cash in the 27. So he's a little tighter. But if you look at the other election, you had quite a bit of built up. So that $7,200 could go away. Employee benefits, we might have to leave that one there or even add a little bit to it. Road and bridge, he does have that one point. three million in special machinery. So there is some flexibility. I just don't know what you have planned there. That would be about one mil there. So if we just wrote these, so one mil roughly in the general fund, one mil in the road and bridge fund, and the one, not quite, about three quarters a mil in the employed benefit. The rest of them are smaller. And you're wanting to get to three mils to get to revenue neutral.

1:26:07 – 1:26:18Speaker 1

If you go to page seven. Seven, okay. And I'm just looking at numbers here.

1:26:23 – 1:26:38Speaker 1

You've got a $1,000 increase for informationers. You've got almost $20,000. No, more than that, $120,000 for the sheriff.

1:26:39 – 1:26:50Speaker 4

It was based off of what they submitted. So I think that probably a good place to start would be go back and see where the increases were submitted and take them back.

1:26:50 – 1:27:22Speaker 1

Yes, and then take them back. they asked for the county commissioner was nancy she needs crack at that yeah yeah the thousand you know in the landfill i think he asked for a huge amount but i don't think he needs that either my opinion in the you mean in the solid waste fund or you mean

1:27:23 – 1:28:01Speaker 3

So that'd be a non-tax fund. That won't affect the revenue neutral. The other thing, too, it'd be nice to know, you think you could just email Amy and see if she knows what the interest date is? And I'm going to hit the restroom real quick. See what the interest date is, because that 250 on page six, that 250 in the middle column. Or it could. That would change maybe at least one mil or two mils of revenue that we're going to get that would help us also. And we're pretty conservative on sales.

1:28:01Speaker 4

Year to date, is that what you're wanting?

1:28:04 – 1:28:39Speaker 3

Yeah, year to date. Year to date, 26. We know what 25 is. And then the other thing is we're almost Let's see, one mil, two mils, three mils in sales tax. See, there's probably at least three mils that are being conservative. We're showing a million and it was 1.2 million, almost 1.3 million. So there's almost, being conservative, there's almost a mil and a half in both 26 and 27. I've never, I mean, I've always been conservative. I've never seen sales tax go down. I prefer to be conservative.

1:28:39Speaker 2

Yeah, but you never know. Never know. Heather did mention sales tax fluctuating across the state right now.

1:28:48 – 1:29:44Speaker 1

Not literally, but 10,000 increase in registered deeds. And if they pass the sales tax, the 1%, the total volume could go down. Yeah. Count of that too in the county. I'm not sure we should play with those sales tax numbers. I think that could hurt investments. Yeah. We talked about it, so now it's here. Page 16, top.

1:29:46Speaker 1

So did he figure that in there?

1:29:49Speaker 4

No, it's not in there.

1:29:52Speaker 4

And he said noxious food wasn't either.

1:29:55 – 1:30:27Speaker 1

Yeah. I'm just trying to figure out what he put in and what he didn't put it down. I know he said that was not 100,000. Yeah. Yeah. That's my note too. You guys can jump in.

1:30:29 – 1:30:42Speaker 3

I thought we got a couple things to add, but we're just waiting.

1:30:42Speaker 1

Did she say yeah?

1:30:48 – 1:31:19Speaker 1

So the other ads go on. Okay, so we also have unregistered deeds. She's got 2000 in contractual more than 1000 more in commodities. Can they remember why?

1:31:22Speaker 4

she added that it should be in what she submitted in the budget she was pretty she was well she bought a bunch of books yeah she's not going to do that she's always tight yeah she is yeah she's always your deeds are tight

1:31:48Speaker 1

I think it was because they were going to hire somebody, weren't they? Yes. While they were still here.

1:31:54Speaker 4

That was a part of it.

1:31:57Speaker 1

Well, she was still here too. Yeah. They were going to hire somebody too. Yeah.

1:32:03Speaker 4

Yeah, she added some to her personal services and then added, made both commodities and contractual five. So she went from 126, 161 to 132.75.

1:32:18Speaker 1

But I think they were going to, it's fees retiring. Oh, that's right.

1:32:23Speaker 4

So I think they were going to try to bring in a part-time person.

1:32:25 – 1:32:55Speaker 1

Yeah, bring a part-time in to train while everybody's here. Yeah. I think that was, that was the increase there. Yeah. Then you go. the sheriff. So that was salaries, wasn't it?

1:32:55Speaker 2

Yeah, $200,000.

1:33:02 – 1:33:13Speaker 1

That would be a mill there. Probably going to have to think something hard next year for them.

1:33:15 – 1:33:29Speaker 2

Yeah. The way everything's going to rise. I mean, so we're actually looking at more, right? Because the polo's not in here too. Correct. Yeah, I mean, so. Polo.

1:33:30Speaker 1

Oh, yeah, we're in. That's totally it.

1:33:35 – 1:33:48Speaker 4

Let's just cut back what you can cut back and see where you're at. You put those ones back to where they were. Is that kind of what you were wanting to do is put the? Well.

1:33:49 – 1:34:15Speaker 1

yeah i mean this is just me i mean you guys i'd like to stay yeah i'd like to everybody to stay the same i am concerned with ems yeah when people go on vacation he's just and he's salaried he's he's working more hours he's getting paid besides that he's going to get burned out yeah he really needs to do something yeah just physically burn out

1:34:16Speaker 2

I don't want to lose him. He's done a great job.

1:34:19 – 1:34:42Speaker 1

So if we could do the $100,000 for EMS for a part of that employee benefits. And then hopefully we can do some cola or something. But we also have increase in health.

1:34:43Speaker 2

Yeah, I mean, there's better need to be about

1:34:46 – 1:35:13Speaker 4

over three mills and cuts then yeah yeah that's what you guys need they need them out do we know what a week like is there anywhere that just has like an overall personnel total like if we added three percent to that or do i could go through and add them all and i don't have a worksheet bill it might even be more it's probably closer i'm just wondering how many mills that that's what i was thinking that's probably gonna be five mills because of the

1:35:14 – 1:35:30Speaker 3

We wanted to get revenue neutral and roughly, I don't know, 3%, I think here, payroll in the past has been $130,000. Is that right? $120,000?

1:35:30 – 1:35:42Speaker 2

And then adding for EMS. Yeah, EMS is another $100,000, both employee benefit. That's a full mill, over a full mill. Employee benefits has to get

1:35:42Speaker 1

Yeah, we're going to get it right. We've got, it's probably closer to six bills, actually. Yeah, five or six, probably.

1:35:51Speaker 4

Well, if you do have, when you do have that 160 built in, 160,000 built in for dispatch, is that happening at 27?

1:35:58Speaker 1

Probably, yeah. Part of it will, anyhow. Yeah, part of it will.

1:36:06Speaker 4

Did we ever get any updated numbers on that to see if it's supposed to be one sixth?

1:36:12Speaker 4

I thought maybe they said they were going to send over something to like an estimate.

1:36:16Speaker 1

Well, they were. Doesn't mean we are going to get it.

1:36:58 – 1:37:18Speaker 3

i think we'd be pretty safe and going from 1 million on sales tax to 1.1 million on each year that would be a mil yeah i think that's safe that's still 171 000 that's almost a mil each year below what you're receiving well that would help that'd be one of the things we were talking

1:37:25Speaker 2

and how that may or may not affect the total volume.

1:37:30Speaker 3

Oh, okay. Oh, okay.

1:37:35Speaker 4

Are you just wanting to know the CD's interest? Yeah. Or everything?

1:37:40Speaker 3

Everything, interest income.

1:37:42Speaker 4

Okay. So she's getting the rest, but for just the CDs, it was 340. So here today.

1:37:50Speaker 4

She has been...

1:37:53 – 1:38:27Speaker 3

on that changing them out so we're only showing 250 and what do you say three one three forty and that's just so a hundred thousand that's just one that's one mil right there not just half a year yeah yeah so that's a good deal scott earned his money yeah That time I sucked up. My wife and I have this saying, suck it up, buttercup. Yeah, Grandma, you said.

1:38:27Speaker 1

Are we going to get a commission for other counties we promote for you? Yeah.

1:38:32Speaker 4

I'm happy to do it because I know how hopeful they are to be. I do not mind.

1:38:36 – 1:38:59Speaker 3

I will tell you, hopefully, I may have to have a driver by the end of the season because I have seven of these. Last year was six, and that about killed me. No, I didn't. It was good, but I have another city. They lost their city manager, Harrington. They're just like the county doing the whole thing. It's good. I enjoy doing it. I wish Lauren was actually here.

1:38:59Speaker 4

Oh, yeah. I would love to meet Lauren.

1:39:02Speaker 3

She's a great kid.

1:39:04Speaker 4

Almost $43,000 on checking savings accounts. So you're at three.

1:39:10Speaker 1

Almost $400,000 for half a year. Half a year.

1:39:14Speaker 4

That's going to be more than I thought.

1:39:17 – 1:42:22Speaker 3

that's two mils that's almost two mils wow that's awesome now that will drop off and uh you can see some of those cds were at four point i think you know when jack came over here we got them at 4.25 uh that was what the rate was in august right or in september so that'll change a little bit it's dropped uh It's still hanging in there. It's three point. I think I didn't look yesterday. Like I said, 3.62. It's 90 day. See, some banks won't. This is so funny. I'm not bragging. This is just so funny. So Graham County, I've never talked to him before. Hill City. So one of them had been to the county commission meeting. And so he called me and said, I want you to get on with the commission. I said, okay. I want to talk about the bank. Okay, okay. So we get on there and And we, I don't know what the rate is, but it's pretty low. And the treasurer's only been there four months. So we were, I was just telling them, it was about 30 minutes to come. He goes, yeah, but that, I got to watch what I say here. But that banker, he goes, who is this guy? Who is this guy out here in Galveston that thinks he knows what's going on in Graham County? I just told, they didn't know. These commissioners didn't know me. I was just telling them, you know, my dad's been a banker. I've audited banks. I kind of know that spread, you know. I said, well, I might have to buy that guy a cup of coffee and have a little conversation with him. Just because. See, it's not bad. Bankers want to make money, too. But that spread, you look at what you have, about $13 to $19 million that just floats there, and they were only paying $1.64. I mean, that's a lot of money. Yep. Well, it shows on us. Yeah. and the bankers know that i'm i think some people have the they want to talk they say well that banker he'll tell us no no that's the spread that's how they make their money and nothing it's bankers that's just that's just how they make their money well that's awesome One thing you guys might tell Amy, I can talk to her too, but see, this will come around to a 12 month. Some of those will be 12 months in September. So we might kind of keep track of that to see what the rest of the year will be into next year. Because 27, we won't know. And we want to be conservative. But if she redoes some of those 12 months ones that say it stays at three and a half, that'll be a. Pretty good drop. I mean, it won't be a lot of drop, but it'd be a drop. So it's something to monitor. Okay, anything else here? Let me just flip here through one more time. I want this.

1:42:23Speaker 4

So that was in September.

1:42:24Speaker 3

Yeah, I think once you got them done, it's around in the middle of September.

1:42:29Speaker 1

Yeah. You went with it, didn't you?

1:42:31 – 1:43:16Speaker 3

Yeah. We had a meeting over here. We had a meeting over here. they all well i don't think fusion came but i know no no but the other two did the other two and they both it's so funny oh wow we'll play the we'll play the 918 vote that's just our ongoing rate oh okay i mean it is literally less than 15 minutes yeah yeah um okay yeah so let me just go through here make sure we're all on the same page so start on page six We're going to change the sales tax to 1,000,001 on both 26 and 27. So that will be a plus 200,000. So roughly one mil.

1:43:18 – 1:44:00Speaker 3

Okay. We'll change. I think we can probably be conservative and change that 250 in the middle column of interest income down there to 500,000. And we're already at 400,000. So I think that'd be conservative and that will give us another mil and a quarter in both. Well, I might leave it at 400,000 and 27. So, but that's still almost, almost between the two, that would be actually, uh, there'd be 150 and 250. That'd be 400,000. So I'd be right at two mils. Okay.

1:44:04Speaker 4

Two mils on the interest is what you're saying? Yeah.

1:44:06 – 1:45:18Speaker 3

So it'd be the middle column would be 500,000. The 27 column, because the interest rates are lower, would be 400,000, I would think. Okay. So now on that page alone, we've picked up three mils. Okay. Depending on, and you can talk about it. You don't have to talk. I mean, we're on the side today, but you can kind of say what you want to do with You know, the sheriff and the other ones on there. See, one thing that makes it a lot easier is, and they didn't do it here, but in this one case, but is keeping the personnel services flat until we know what everything else is done. And then you can go back and add the personnel services so you know what it's going to cost you. I mean, the sheriff added it in. And I understand. I mean, they gave the, you know, just trying to keep officers. This is not just you. I mean, you know this. Sure. I mean, it's unbelievable. Some of the, like, around the Topeka area, you know, they can go be in Capitol Police. And what was it? The Highway Patrol was down 500. That is a big number. They can't, you know, can't hire. But then they pay. They pay quite a bit more than.

1:45:19Speaker 1

Yeah, they pay pretty good. My son's a highway.

1:45:21 – 1:45:58Speaker 3

Oh, yeah. So anyway, that's something. Those are things that we can adjust very easily. Like if you go back in and say, you know, if you think about it a little bit, you want to adjust each of those departments a little bit if they went up on page seven and eight and nine. I didn't draw any lines for them yet, but that's something you can definitely do. The other thing we did add, you remember, is on page nine, there's a bold number there, the 50,000 transfer special equipment for county fire. And there was a reason for that. I don't remember what it was.

1:45:59Speaker 1

They always do that.

1:46:00Speaker 3

But they didn't have it in the middle column. That's why there was something.

1:46:04Speaker 1

It should be in the middle column because they have a line item for transfer on there for 50,000.

1:46:12Speaker 4

Well, he may, they may just have not put that on that line item, but it's built in.

1:46:16Speaker 1

It's built in and it might be 45,000.

1:46:20Speaker 3

It is in there. Yeah. It's actually in the contractual. We broke it out.

1:46:24Speaker 4

That's usually how.

1:46:25Speaker 3

Do you want me to just break it out so it's the same? I would like that. Yeah. So 50.

1:46:30Speaker 1

I mean, that's what he budgeted.

1:46:33Speaker 3

It may not be the full amount. Yeah. 42,571. Okay. We'll change that middle column.

1:46:41Speaker 1

How come? Oh, I see. They took it out of contraction. Yeah. Okay. Okay.

1:46:50 – 1:47:05Speaker 3

Okay. Page 10, the only thing I marked up so far is the RSVP zeros. I just marked that line out. Is there anything else there that I need to change? What is the energy pilot project? I think we talked about that.

1:47:05Speaker 2

We don't know. We don't know. We don't know what that is. Okay. Huh.

1:47:10Speaker 1

I personally think we can. I've never seen it live. We can't buy it.

1:47:18Speaker 2

We need to get somebody else.

1:47:20 – 1:48:12Speaker 1

Billy, this is my opinion. You guys have got it too. On the fair building. I know that's not much. But didn't you? we go with her increase on the extension no okay we didn't if you look at the oh god i see that it stays up there yeah it's hard to read and see yeah there's the fair board yeah you have a fair building So conservation.

1:48:13Speaker 2

I mean, so I think probably the easiest way to do it is these conversations do need to be had, but we need to know what you're going to need to cut, you know? And so.

1:48:23Speaker 1

The amount we need to get. Yeah, that's true.

1:48:26 – 1:48:45Speaker 2

Overall. So Scott's found three mills that closes that gap. That's on the front page. Even you're going to add back a position. you're going to add potentially add COLA that probably gets you back to having to cut too much. I mean, so that's the game you're playing. Yeah.

1:48:46 – 1:49:04Speaker 4

It's like, yeah. And just FYI on a fair building that 1500, that's what pays for it. That is the height where it says highway 24. That's the extension office building. That's what, Any repairs need to be made, like their spring, like their bug spring, Red Rock.

1:49:04Speaker 1

That's what that extension did. Okay. Got you.

1:49:08Speaker 4

That's what that one's for.

1:49:10Speaker 1

It does say Highway 54, if you agree.

1:49:12 – 1:49:38Speaker 4

I know. Well, I think they kept it separate. I think they didn't label it Ag Building. I can rename these actually. I mean, not on this, obviously, the budget, but in our budget. I just try to keep it the same, but it's the actual building cost. Which I think the actual is pretty. Oh yeah, like if you look at 25 years actual, it was we went over quite a bit. It's 20.

1:49:38Speaker 1

Yeah, but we had to have some roof repairs.

1:49:42Speaker 1

On that building. Yeah. Yeah.

1:49:46 – 1:50:24Speaker 3

Because they were leaking. Yeah, I used to have an XL. I was on back to salaries. I used to have an XL fridge, but I don't think we used it last year where you go in and put all the salaries in and then you just show what the difference of one cent two percent three percent yeah um no you did that last year i can i'm lauren i'll talk to lauren we probably have a file i just don't have it i don't see it printed out here because i thought we'd do that every year that'd be nice to know based on the current salaries what what that number would be it's

1:50:25Speaker 1

We would have to increase.

1:50:26Speaker 3

Yeah, well, we'd have to increase.

1:50:28 – 1:50:41Speaker 1

And back in. Yeah. So we've cut three mils now.

1:50:41 – 1:50:53Speaker 2

We've got our revenue neutral, but anything we add now is crazy. No, you're not revenue neutral. I mean- We're close. Closer. So if you add the position, At EMS, that's 100.

1:50:53Speaker 1

Yeah, I know. But without adding anything, just the three mils that he just found.

1:50:58Speaker 2

Yes. Gets us back to revenue. Depending on what he needs to do in employee benefits. Yeah.

1:51:05Speaker 1

That's what I'm saying. Without adding anything.

1:51:07Speaker 2

And not adding cola.

1:51:10 – 1:51:29Speaker 3

Unless Doug has something different. I don't see. Okay. So let's just talk about the ones we don't think we're going to have to adjust. So, road and bridge, on page 13, we don't think, unless I don't know something, we're not going to probably adjust that. Is that right?

1:51:30Speaker 1

I don't know. He turned in the same budget as he always does.

1:51:34 – 1:51:55Speaker 3

If you look up here, the reason I say that, we don't change it. If you look at road and bridge, you've got salaries, the second line down on page 13, $1.4 million, and we're budgeting $1.8 million. So see there's 800,000 and you don't really want to cut if you think you're going to fill those positions.

1:51:55 – 1:52:08Speaker 1

Yeah. I think that was the problem was we caught that in 25 that we were just taking what he had hired and not the open positions. Does that sound right?

1:52:08Speaker 3

Yes. Probably. But I'm just saying there, and then you look at contractual. Is he currently staff?

1:52:13Speaker 4

I don't think he has any He's wanting to save that to see if he does need additional help.

1:52:23Speaker 1

He does need additional help, but I think over the years he's also cut positions. A lot of retirees too.

1:52:34 – 1:52:59Speaker 1

A lot of people retiring. I remember us talking because he was down like 11 at one time. He decided to Do away with one position. Yeah. Oh, to give his guys a raise. Maybe one or two positions. I think's what it was. Yeah.

1:53:01Speaker 3

Anyway, we know that's there. And then the other one lying down three lines from that is contractual. He only spent 229 and 25 and we have 737 and 740. I don't know if that was just a

1:53:15 – 1:53:41Speaker 1

25 was just a fluke or is that no do you remember on this bridge out there western coast one of those grants that we got to pay for and then they pay us back right oh yeah does that sound familiar the project that they have ongoing yeah yeah yeah yeah and i was sitting on my leg over there i don't know i always tuck my foot under when i sit yeah

1:53:43Speaker 4

I know. Don't get your own.

1:53:45 – 1:54:00Speaker 3

And the next line down, we did brave. His insurance is $85,000. We broke that out. That's a chunk of change. Asphalt and fuel. There is some cushion there, but that cushion is going to be up there.

1:54:00Speaker 1

Yeah, he could be using that. I've seen the bills.

1:54:06Speaker 3

Over in bridges, you've got an extra. That may be where that bridge is.

1:54:10Speaker 1

Yeah, that might be where. That's with the $700,000.

1:54:13 – 1:54:39Speaker 3

yeah like i say it's one of those deals we got to pay for it so i don't know i don't know i mean i'm just this is just off the top of my head i'm not sure road and bridge needs to be adjusted up for it at all so i'm just going through there just trying to get my arms around this page 14 county prazer i've circled the cash reserve there 4 000 but he does a really good job

1:54:42Speaker 4

No, he's still here.

1:54:43 – 1:55:06Speaker 3

OK, he does a good job running. Yeah, keep threatening. He does a good job running his budget election. I think we're. We're good there. That might that be the one like member. I told you on that front sheet last year was 145688 and we could probably just leave that mill levy the same. I mean, you're only picking up 7 $7000, but $7000 is 7000. She's got an increase of.

1:55:13 – 1:55:44Speaker 4

five on commodities but she's lowered her yeah because she put it in transfer to special equipment yeah and then she's got 72 there so she's got a cash sitting there the only thing is that um like i told you guys on that election part it's quadrupling our state registration voter registration system um and then also just the cost of postage yeah sure and and we had to do Do mass mailings. So that accounted for.

1:55:46Speaker 3

Remind me, remind me here in your county. Do you, on the postage, do you run it all yours through your office? I mean, everybody runs theirs through your office.

1:55:55 – 1:56:10Speaker 4

No. So we have a machine and it calculates everything out. Like we run a report when it's due, like we load money on there. You enter in your department, run it through, and then we charge it back through to each department. So like I take care of clerk and election. Treasure takes care of treasure. Gotcha. Okay.

1:56:13 – 1:56:24Speaker 3

Anyway, that's one you can think about there. We can maybe adjust that a little bit. Employee benefits, I'm not sure yet until we go back and kind of look at each line item and number there. We might, each of the expenditures.

1:56:25Speaker 4

You were worried about the cavers line.

1:56:27Speaker 3

Well, it's off a little bit.

1:56:29 – 1:57:10Speaker 3

You know, it's 631 was actual and we're at 613. So right there alone is about 13, 26,000. Yeah. The rest of them are pretty much in line. Uh, so we can, we can, that one may be have to be left to last because we have. Uh, we have the, the ambulance route ambulance assistant. Uh, that's, that's a pretty good chunk. The, uh, I don't know what you're gonna do with noxious weed full time. That's another little bit. And then we have whatever the raise is, if it's cost of living, then that portion of that will come through here also.

1:57:11 – 1:57:38Speaker 4

yeah so capers currently we're at 46.79 and that's the highest usage social security is also like 45 but we still have another payroll so yeah maybe that'll get us up to like 50 but we're at the end of june so that's we're not living too bad that's on the 618 is that's what it's used on the sorry what was that 618 budget there is that what you're The payment to Capers is $618,595. Okay.

1:57:38Speaker 3

Well, maybe you might be okay.

1:57:39Speaker 4

Yeah, because I balanced back to what you guys had in our system to the T this time this year. So we couldn't.

1:57:45Speaker 3

So I don't know. We may be okay. Yeah. Well, that's when we can talk about it at the very end, kind of figure out where that's going.

1:57:52Speaker 4

We're all in that final.

1:57:54Speaker 3

We're at 36%. 36%. Yeah. Right now, 36%. Uh-huh.

1:57:56Speaker 4

And that entire time. Okay.

1:57:59Speaker 3

Perfect. Perfect. Health, that was one that we could probably leave the mill levy the same as last year. It gets you about $11,000.

1:58:09Speaker 4

I'm wondering if that's going to shut. I need to yank June's out, though, for freedom claims out of the health premium. So that's going to change part of it.

1:58:19Speaker 4

You know what I mean? Yeah, it'll be more.

1:58:24Speaker 3

And the employee benefits, what you're talking about.

1:58:26Speaker 4

The health premium. Mm-hmm. Yeah.

1:58:29Speaker 3

Oh, yeah. Yeah. I was talking to health fund down below. Health department. Oh, sorry. Sorry.

1:58:35Speaker 2

Yeah, yeah, yeah. So just so I'm clear on the going back up to employee benefits. What are you saying, Sasha?

1:58:42 – 1:59:00Speaker 4

So right now we're at overall in the fund, we're at 36%, but that's going to change because I'm getting ready to take out the freedom claims. But that's still okay because that line item is 40% and I'm getting ready to basically take out the other half and that's for the whole year. So we're still sitting. Okay.

1:59:00Speaker 2

I mean, our health insurance number, that's going to increase in the proposed budget, right?

1:59:06Speaker 4

Like last year, it was two, three. We have an increase for this upcoming.

1:59:15 – 1:59:31Speaker 1

And that's the problem too, because it's in the middle of the year. Yeah. So, you know, we, we, we put 20, 20 senses increase and it carries the first six months but not the last six months of another increase. I think that's where the problem lies.

1:59:31Speaker 4

Here, let me look here.

1:59:33Speaker 1

That's why it's negative.

1:59:36Speaker 2

It's got the 2305 and the proposed 27. That needs to be larger, right? Yeah.

1:59:42Speaker 3

What I'm wondering, though, is the middle, the 26, what was the increase last year? Do you remember?

1:59:51Speaker 4

Well, we went from 1.9.

1:59:52Speaker 3

Well, this is just an estimate. So what I'm wondering is, If there's extra built in the middle column.

1:59:57Speaker 2

Well, there will be a, there's probably a little bit. Yeah. I don't think it's going to cover the, I think we put 13% in there.

2:00:03Speaker 1

Yeah. No problem. Okay.

2:00:04 – 2:00:46Speaker 4

I didn't think you increase last year was 14. It wasn't. The amount I'm transferring, this is the smaller amount, because we transfer from January until the end of May, and then we transfer from June until, but it looks like I'll be transferring, what do we have here? Health insurance. Okay, so we have $1,379,000 left in there, and I'm getting ready to transfer $379,000 out, but then I still pay our Blue Cross Blue Shield out of there.

2:00:47Speaker 2

And that's the number, the Blue Cross Blue Shield number is the one I'm concerned about because that's up.

2:00:52Speaker 4

Yeah, correct. And I can tell you this.

2:00:55 – 2:01:06Speaker 3

So what you might do is project that because the middle column is really pivotal here. It's pivotal because you need to know what it is from now to the end of the year.

2:01:06 – 2:01:19Speaker 4

Okay, so I'll get an estimate for Blue Cross. I mean, and that changes based on who we have hired. I'll get an estimate for Blue Cross Blue Shield. Minus the $379,006 that I'm going to transfer out and just see where we're at with health insurance.

2:01:19 – 2:01:46Speaker 3

Yeah. Because that two, three, there might be $100,000 there that's not going to be used. See, we estimated last year extra. Right. And I didn't change those numbers until we knew what they were. So they're the same for both years. But I think once we adjust that, if it's $100,000, say, we move it over to $27,000, that may take care of some of it. We'll just have to do calculations.

2:01:46 – 2:01:59Speaker 2

Yeah, I get that. I'm just putting it out there now because it's going to affect R&R. If you guys want to be at R&R, that's just more cutting that's going to have to happen.

2:02:00Speaker 4

I'm finding out right now because if I could find out what last, if it's on this bill with the new rates, I can just take that time. Yeah, sure.

2:02:14 – 2:02:50Speaker 3

Okay. So we'll figure that out. Employee benefits. Health is the one I was, health department was what I was talking about. Last year's levy was 219. We don't lose any state funding if we leave it at last year's levy. So there's about 11,000, 12,000 that we can pick up. William Newburry, M.D. : Ambulance is the one who doesn't know yet 65,000 salary or wages. William Newburry, M.D. : 30,000 employee benefit for assistant director. William Newburry, M.D.

2:02:50Speaker 4

: This funds lot better than it was so we're on the ambulance side you guys were just adding that salary correct, which was we. come up with it.

2:03:00Speaker 1

We had 95,000. That was with the benefits. Oh, 65. 65 is what we needed to add. 65.

2:03:04Speaker 4

A couple weeks ago.

2:03:05Speaker 1

Yeah, 65 plus insurance.

2:03:07Speaker 4

And then like an additional 30 to the employee benefits.

2:03:09Speaker 1

Let me ask about

2:03:30 – 2:04:07Speaker 2

I want to make sure that you guys have what you need to make the decision on R&R and where to cut whenever we move forward in this process. So Scott, the idea is you make your adjustments to pick up and we get this clean packet that has those adjustments with the addition. Are you taking out Sheriff? You're leaving Sheriff where they're at? I want to get you to a number where you know what you have to cut. And we just keep jumping from department to department.

2:04:07Speaker 3

I'm just going through just in my own mind.

2:04:09Speaker 2

And I get what you're doing.

2:04:11 – 2:04:24Speaker 3

And then what I'll do, exactly what you're saying, if you tell me the direction you want to go, then Lauren and I will actually... That's what I'm saying. Tell me the direction you want to go. We'll make the adjustments and then you'll see where you're at.

2:04:25 – 2:04:44Speaker 1

Question on Ambulance, so on total receipts, why is it 50%? Total receipts, you know, 2025 was 1.2 million, current year is 1.1.

2:04:45 – 2:05:08Speaker 3

Because the levy is the same, the cash is not a lot of difference, and we are a lot more conservative on the charges for services. So like, if you look at 654 is actual in the first column for charges for services and we only show 572. So there's about, that's about, uh, yeah. And we got, there's 160,000 there that we'll probably collect, but we don't know based off the runs.

2:05:10 – 2:05:43Speaker 3

Yeah. I think Tyson's right. If you want to take the sheriff back to ground zero, I can definitely do that. If you want to add the 65 in here, I can definitely do that. He needs to get that direction from you guys.

2:05:43Speaker 2

If he produces to you, you'll know where we're at in regards to revenue neutral and where you have to cut if we need to cut. We'll have to give the sheriff some money, but

2:05:54 – 2:06:28Speaker 1

and we might be able to once we see if we start i don't know if we cut him back to start with to go for his original deal we can see if we can't have that am i thinking wrong on that no no this is going to change a bunch before we get to the final so so let's add The 65 into the ambulance. In personnel services, okay. Keep everything the same. Okay. Everybody else.

2:06:29Speaker 1

Except for we need to give Nancy the 1,000. The 1,000, okay.

2:06:36Speaker 3

So you're saying that the registered deeds would stay the same, the sheriff stay the same, the 1,000 stays. Okay.

2:06:45Speaker 1

Yeah, and I don't know how much was the registered deeds.

2:06:49Speaker 3

It's about 3,000. There's one from $3,000 to $5,000. So there's two and then another $1,000.

2:07:00Speaker 1

So $3,000. It's actually going up $3,000. Registered deeds.

2:07:13Speaker 2

Contractable was from $3,000 to $5,000 and commodities for $4,000. Yeah.

2:07:19Speaker 1

Yeah, leave that one in there. Okay.

2:07:26Speaker 2

And do you want to see the COLA in there or not in there?

2:07:33Speaker 1

Yeah, let's put it in there.

2:07:36Speaker 2

I think it should be in there.

2:07:39Speaker 1

Yeah, put it in there, but I want to know what the total is.

2:07:43Speaker 3

So, uh, what would you do that the sheriff, do you want to put their lines the same as last year or just as personnel services line the same as last year or.

2:07:54Speaker 1

Same as last year. Same as last year. We'll see if we can.

2:08:01 – 2:08:16Speaker 3

Okay. Okay. So there's that's 121,000. Okay, so let me just keep doing here what I was doing to make sure.

2:08:16Speaker 2

I didn't mean to interrupt. Oh, no, you're fine. You're trying to get at that.

2:08:21Speaker 3

No, you're fine.

2:08:22Speaker 4

I wasn't trying to jump around either. We just were on ambulance. And so that's why I was writing down that we needed to add that so I could make notes.

2:08:30Speaker 1

No problem. We're not going to change.

2:08:33Speaker 3

Yeah. Let's see. We're doing that levy. And employee benefits, you're going to get back with me on that one, aren't you? Yeah, I'm big on that. figuring out right now. Okay, you got her.

2:08:43Speaker 4

We got the bill yesterday.

2:08:45 – 2:09:09Speaker 3

Okay, so we're adding that. Noxious weed, stay the same. Is that what you said? Stay the same. Page 17, capital improvement doesn't affect the mill levy. Lake, you want to increase that to get the cash back up, or what do you want to do there?

2:09:10 – 2:09:24Speaker 1

Oh, yeah, that's $7,400, isn't it? Yeah, that's $30,000 that they took off this year. We didn't even get that back. Yeah. But other than that, I think he turned in the same budget.

2:09:24 – 2:11:35Speaker 3

Same levy, yeah. And we got, yeah, depends how much you spend in the middle column is what. And that maybe you can use a special part of the revenue, some of that money. That's $17,000. Mm-hmm. I'll make up part of it. So I'm just going to leave it to where it is right now, and then we can adjust accordingly. Senior citizen on 18. This is one. We'll take Preston out. That'll get us a positive. I'm not sure we need to change anything here. We've got the assessed value increase in here, which gives her another 13. eleven twelve thousand and then we'll flip those personnel services i'm not sure and spell it right goodness okay and the rest of them are non-levy funds so um what we're down to then is on my front sheet Okay, so I'm just going to round it off at 200,000 so I can add better. So we've got 600,000 of three mills on the general fund. That's a plus. We've got 121,000. I'm just going to put even number as we put the sheriff back to where he's at from last year. That's a plus. We have 65,000 that is in the ambulance that were actually a subtraction. And we'll go on and put the 30,000 of employee benefits from the ambulance is a subtraction. She's figuring the employee benefit number.

2:11:37 – 2:12:05Speaker 4

you're ready you ready okay yeah so it looks like um the remaining year will cost us about 1 million 197 331 and we have 1 million 379. looks like 900 000. yeah um but i would not i mean things could change oh absolutely like if we you know hire more people or fill a spot or whatever it adds so so the hundred thousand in the middle column

2:12:06 – 2:12:32Speaker 3

let's just say it is uh so that's flexible we have flexibility if we use it we use it if we don't it carries over and then the 2.3 million there does not have the 14 that's right yeah uh so the which spot doesn't that 27 health insurance and the employee benefit is is the same number as 26 yeah so

2:12:34 – 2:13:05Speaker 4

10 10 is 230 000. so 14 um it was a 14 increase i think it was you know yes and we decided to continue to fund it at that increase and keep it the same savings that's how we decided to fund it with fc But that does take the.

2:13:05Speaker 3

What was that big number? 322705.

2:13:12Speaker 4

So. About a mil and three quarters. Yeah. Almost another two mils.

2:13:20Speaker 4

And that's assuming it doesn't go up again next year because we have enough a year to account. Yeah. So we put back here. Let's go three.

2:13:33 – 2:14:02Speaker 3

I'm not going to put the 100,000 in there. I'm just going to leave it out. That's a cushion. 705. And that's a subtraction. And then let's see. I think that was it. There's little bitty numbers like the levy the same in the health department or as last year. Election the same as last year. Let me look here. So I think. So let's see what that looks like.

2:14:03 – 2:14:22Speaker 2

that number is six he's going to do all the you're going to add and subtract all this together so the net of the 600 000 which is roughly three meals in the general fund the sheriff 121 the ambulance

2:14:33 – 2:15:07Speaker 3

taken out for the new position and employee benefit for new position. And then 322 for employee benefit comes to 303, 295. So that's about a million and a half to get to revenue neutral and old cost of living. I don't have my other computer, so I can't, I'll have to look at that worksheet and see what cost of living rates would be based on your, Is there a way you could look at total payroll somewhere and we can take 3% of that?

2:15:07Speaker 1

Do you have a monthly?

2:15:12Speaker 2

All we get is probably pretty close to that three, right? Because that's an add back.

2:15:18Speaker 2

And that gives you pretty much where we're at. So you're looking at cutting three.

2:15:24Speaker 4

I don't know if I can pull just personnel. Not easy.

2:15:28Speaker 1

Mm-hmm. Mm-hmm.

2:15:34 – 2:15:48Speaker 2

It's like when I get the pressure you guys get from the public on staying revenue neutral, but at some point you got to cut. Come in and tell us where you want to cut.

2:15:55 – 2:16:11Speaker 1

What do you want to change? What services do you not want to have? The only thing I could do is probably pay the payroll expenses.

2:16:11Speaker 4

I mean, we're in cash. That's what you're wanting. And that gets you your first spot. Oh, I see that. Yeah. I shouldn't say this, but they're using 700.

2:16:37 – 2:16:58Speaker 2

so what i think is great for this year what about yeah yeah so long-term plan i mean scott that's why he gives you this packet too you can see your averages you know hourly rate is or he's saying on the conservative side have three months cash six months cash we're not hitting those 21 28 yeah that's problematic if something big happens sure

2:16:59 – 2:17:10Speaker 3

I know you guys know it's not easy, but it's at least a way you can just go in and move around. I do have that. Yes, it could be.

2:17:10Speaker 4

We could be talking about six to eight.

2:17:12Speaker 2

I'm not saying that's easy. I was thinking it was around

2:17:29 – 2:18:13Speaker 3

Let me just find, I don't have my work, I have a different computer with me today, so I'll have to look at that. So we're setting a net after employee benefits of $303,000. And if you add a cost of living, that's another, taking another amount off. So we're down to probably one mil at least. So we have two mils we've got to figure out. At least two mils. At least two mils. To stay revenue neutral. I know I've got that worksheet. It's on my laptop. That's what you guys let me think of.

2:18:13 – 2:19:00Speaker 1

Yeah, just give us those numbers and I'd like to look at them. I mean, I know the revenue neutral rate thing. i'd like to stay there yeah but when your employee benefits is in the negative yeah yeah that that's a problem and you know our health and also the insurance is just ridiculous yes you know yeah everything yeah i mean we're not increasing to pay for that this type of stuff they're going to have to make cuts within their own departments for that but You know, your employee benefit fund cannot. You've got to keep that government.

2:19:01Speaker 3

What do you want me to do?

2:19:01 – 2:19:17Speaker 1

And why isn't it, I guess, is my question. Why is it negative on the employee benefit? Because it should be pretty straightforward, shouldn't it? What page is that on? I don't know. Hold on.

2:19:18Speaker 3

It's on page 15. Like this.

2:19:24Speaker 4

My guess would be to split years and please. I think the contribution is $39,000.

2:19:31Speaker 3

That seems like that's wrong. OK. Yeah. So this was actual? Did you change something? And this was estimated?

2:19:55Speaker 4

Our contributions are very low. We pay the vast majority of public insurance.

2:20:02Speaker 3

So that number's wrong there.

2:20:04Speaker 1

Well, this is where I take why it's negative.

2:20:09Speaker 4

I think he is on the right track there. There's employee contributions.

2:20:14Speaker 3

Yeah. That estimate is quite a change. That's not right.

2:20:21Speaker 1

See what it is.

2:20:24Speaker 3

So if you look at that, it's going to be more negative.

2:20:29Speaker 1

I don't know how that number got changed.

2:20:36Speaker 2

That's two mils.

2:20:38 – 2:21:30Speaker 1

Yeah, that's a lot. But I think our biggest problem, why we're negative is like this year, we're going to predict 13%, but it's only for six months. and then they come in and they increase it again and we don't have that in there for that six months and we're just bleeding it out i think i see where you're coming from yeah because we're making up like this you know we're not making a percent or whatever yeah the half of the year half of the year that's not budgeted you need to go run around the courthouse i think i'm having trouble just sitting Too young to have that problem.

2:21:34Speaker 3

Well, let Sesh and I dig into this one a little bit.

2:21:40Speaker 1

Yeah, because I don't know how we went from 39 to 12. It doesn't make sense at all.

2:21:46Speaker 3

It doesn't make sense at all, no.

2:21:50Speaker 1

Because that's actually coming in. I know I have. Let me look at something else. Yeah. Yeah. Yeah. Yeah.

2:21:57Speaker 2

I said it's two more mills. So we're talking two to three.

2:22:01Speaker 1

That were really screwed up. Yes. Well, let's just file back. That's not how that works.

2:22:10 – 2:22:35Speaker 3

Actually, just to talk in general, you are one of the better shaped counties I have. James Meeker & Because of the way you've done your capital improvement, I mean some of that is the revenue coming in from that, but see a lot of counties don't have that so they don't have anywhere near the capital improvement equipment reserve, you have for future.

2:22:36Speaker 1

James Meeker & Also. James Meeker & Since i've been here we've actually balanced the budget. James Meeker & Instead of burning cash, I mean some years just a tiny bit but.

2:22:49Speaker 4

At the end of the year, I just took our deduction worksheet at the end of the table and just added up all of the health insurance, like the year to date. It's 82. 82,000.

2:23:01Speaker 4

I don't know what that's worth.

2:23:03 – 2:23:21Speaker 3

See, that's weird because the reason it's 412 is in 24, the employee contributions is at least what they ought to do. That is $366,244.

2:23:23Speaker 1

That's why we were just pulling the numbers.

2:23:27Speaker 3

That's why we did it. We thought it was... I'm not sure. I can look back. I think I got 23.

2:23:34 – 2:23:47Speaker 4

Oh, oh, oh. I bet it's... Well, I guess I'm just adding health premiums. Is that what we're doing? Health premiums?

2:23:47 – 2:24:19Speaker 3

no so it's been it was 278 and 23 so that's why the 400 400 has been there forever I'm wondering if that's everything not just premiums yeah it's anything they take out of their check so this number would be bigger oh yeah yeah I'm just I'm I guess I just was thinking where did the 39 come from did that what the auditor has or is that just what you had on your because see what should happen is What's paid out down below here, like for capers, FICA?

2:24:19Speaker 4

What page is it on?

2:24:22 – 2:24:47Speaker 3

The way this should work, that 39 is way too low. So I'm not sure what happened there. But if I understand, I mean, most employee benefit plans is if FICA, you're paying the employer share and the employee share. So the contribution up above is the amount that's taken out of the check. But the total down below gets paid out. You see what I'm saying?

2:24:47Speaker 4

It's for everything. Everything. So let me go through.

2:24:50Speaker 3

But I don't know. But this is the auditors. Why would the auditor have $39,000 in this grant?

2:24:55Speaker 1

Is there a 24s audit?

2:24:59Speaker 3

Yeah, you can look in 24. That would be an employee benefit plan.

2:25:05Speaker 1

I thought we had a 25.

2:25:10Speaker 3

No, 25 is the one you're working on right now. They just have draft.

2:25:13Speaker 1

Here's the financial statement.

2:25:18Speaker 4

I don't even know where they're pulling that from.

2:25:23 – 2:25:52Speaker 3

See, and that's what we used. See, that's why we used 412 because each year it's going to be more. Employee contribution is all deductions. So what you do is you show all the payments you're going to make to Capers, FICA, all that, What portion is the county and what portion is the employee? So see, the employee is going to pay 7.65 of the 15.3 on FICA. Right. So it's going to be a big number.

2:25:52Speaker 4

It's going to be huge.

2:25:53Speaker 3

Yeah. So that 39, I'm not sure.

2:25:55Speaker 4

How far are they pulling the 39? I don't know.

2:25:59 – 2:26:38Speaker 3

You might ask the auditor. Because that's not right. And I don't know how they, I don't know. You'd think that'd be pretty cut and dry. what's taking out your check mm-hmm well and i'm just going to roll things this out i could ask lauren too maybe she because it because looking back the last three years it's it's been anywhere from 350 to right at 400. yeah i can't figure out why no i think that's i think your guys's number is correct i don't think that well why do we have this number See, what this is, is the total.

2:26:38Speaker 1

I mean, here's an employee contribution.

2:26:41 – 2:27:00Speaker 3

Yeah. And then that's the payment. That's the amount. See, this is the amount, both the county and the employee. It's a total. And this is the amount that the employee contributes to these payments down below. Okay. Yeah. And that, yeah, I was going to say $39,000 can't be right. And I don't know. See, they said they budgeted.

2:27:02Speaker 3

So. Yeah. Yeah. Okay. Yeah.

2:27:05Speaker 4

I do think we're okay. I'll add these numbers up real quick just to be sure.

2:27:11 – 2:27:31Speaker 3

Maybe that got fat fingered. It may not add down. That might be $399. I don't know. I'm sure Lauren just pulled it right off. Didn't they give us a draft? You got a draft, didn't you? Yeah. What's it say? What?

2:27:37Speaker 1

I think we need to quit. Are you awake?

2:27:41Speaker 3

Probably knew that number was already wrong. That's general fund. This is the final. Keep going. Keep going to

2:28:09Speaker 4

I think because I zoomed in. Yeah.

2:28:12Speaker 3

There you go. Keep going. Keep going. Keep going. Now an employee benefit.

2:28:17Speaker 4

I wonder if I... Next one, I think.

2:28:23Speaker 3

Right there. See, that's not right.

2:28:26Speaker 3

Yeah. You have to ask the auditor. Employee benefit should not be that number.

2:28:33 – 2:29:04Speaker 3

There's something wrong there. should be more employee contributions so i'm not sure see that should be pretty cut and dry when the payroll is done you you have the net check goes to the employee the part that's pulled out goes into employee benefit because you're going to have to pay out the full amount of social security the full amount of papers whatever their share is right but it's putting up above and why 39 i'm not sure

2:29:05 – 2:29:19Speaker 4

We use like basically like clearing accounts is what we use. It clears out and gets, yeah. So, and I'm even just like, I went going back through and looking at these deductions here, like, you know, per one and I'm looking through here. There's no, I mean, just even this one alone.

2:29:20Speaker 4

Right. And there's not enough. So something definitely isn't, I'm wondering if they fat fingered that. What might've happened? I mean, look at the federal tax one.

2:29:31Speaker 1

Oh yeah. Yeah. So, what may have happened? Now we're going to get hit with a huge tax bill. You guys don't know that.

2:29:38Speaker 4

No, no, absolutely not.

2:29:41Speaker 4

So, what may have happened?

2:29:44Speaker 3

This is a draft. They were hurting it.

2:29:46Speaker 4

Well, that one that we just were looking at was the final.

2:29:48Speaker 3

That's the final draft? Yep. Okay, you need to ask.

2:29:50Speaker 4

It's not the final one.

2:29:54 – 2:30:17Speaker 3

So, the way the auditor does it is they take your trial balance. Yeah. They put it in their audit software, and we're all the same. Yep. and they match, okay, to what your trial bound says to the audit report. That link may be wrong. There may be a link that they, when they re-linked it this year. So you just, you ask them. That's how it can be, right? Okay.

2:30:23Speaker 1

Tell them I got to pay our health benefits now.

2:30:26 – 2:30:48Speaker 4

The good news is that that small amount isn't affecting anything. It's not like you budgeted with that amount. But it is because that's what we were looking at. Just that federal number of deductions is $4.66. Just the federal on the employee side of it. So for the year to date. I'll just email.

2:30:48 – 2:31:05Speaker 3

So I think what I'll do without getting in the weeds too much. I'll make a one pager that kind of goes back. Well, I'll make all these, we'll make these changes and I can send you a re, I guess I can just send you a new package and mark it up.

2:31:05Speaker 2

Do what, do what you want to do as long as, you know.

2:31:08 – 2:31:40Speaker 3

Well, just so you know, well, let me let Lauren and I look at it. And when you don't meet till next Monday, next Monday. Okay. Yeah, we can do that. Let me make those changes of what I've told you. I know I've got the worksheet back at home on my other laptop for the COLA. What do you want to use? Right now, they're saying it's tracking between 3% and 4% on kind of inflation. Is there a number?

2:31:40 – 2:31:58Speaker 1

Please get tough. I don't know. 3%. Okay, Tom? No. I think we've got to do something. Yeah. I mean, I'd like to. Well, it's easy to do.

2:31:58Speaker 3

It's an Excel spreadsheet. So what I'll do is I'll put 3%, 4% columns and then you can.

2:32:05Speaker 1

I think that's what you did last year. Yeah. I dig in my.

2:32:10Speaker 3

Yeah, I've got it.

2:32:12Speaker 1

I've got it back in my lap.

2:32:18Speaker 3

And we'll get the employee benefit figured out once you talk to Barney.

2:32:21Speaker 4

Did you say in previous years the actual was $400 and something?

2:32:25Speaker 3

It was $366. Okay. Something doesn't look right.

2:32:37Speaker 1

Well, something on their software didn't pick up with something. Well, the auditor, I think.

2:32:42Speaker 4

I mean, we're thinking it's on the auditor's software.

2:32:44Speaker 1

We're paying what we're shipping. Right, I get that.

2:32:47Speaker 4

Yeah. Like, basically, we, like, get into our system and export things, and what he's thinking is maybe it didn't get imported into their system correctly.

2:32:55 – 2:33:15Speaker 3

So, 366, 244, 24. How much was it? 366, 244. What is 24 here? 23, I just happened to have it back here. Okay. It was $278,075.

2:33:16 – 2:33:31Speaker 4

So it's got to be in that $300,360 range. I guess people are, I mean, it makes sense that it would go up because we're giving cost of living and you're paying the percentage on what you're making.

2:33:31Speaker 1

Yeah. Well, that's a problem. Cost of living goes up.

2:33:40 – 2:33:51Speaker 3

Okay, they'll figure it out. And some, we didn't even have it. Like at Ottawa, we didn't even have the draft. The auditor finally called the county clerk and goes, tell Lauren to quit calling me.

2:33:51Speaker 4

Oh, gosh. Well, but you need it.

2:33:55Speaker 3

She's not. She's not.

2:33:58Speaker 3

She's not. She's very direct. Get her down. Let's get her down.

2:34:04 – 2:34:24Speaker 3

Okay, so I'll do that. We'll I think what I'll do probably, let's see, I'll just have another budget and I'll mark it up. And this is what it looks like. And as you know, I like doing this sheet because this helps me kind of control the budget.

2:34:25 – 2:35:41Speaker 3

And that's a good oversight. You can kind of see what got impacted. And then what will happen with that is, you know how that works over here in the column P, be the differences so some will go negative some will go positive because you're adjusting on this p on b here you're adjusting some funds will stay the same so that levy will show zero change some will go up some will go down so and then i'll put the budget behind it and then you can talk about it next monday i don't know what our next i don't think we have our next no i haven't be determined on there okay we might meet by zoom a couple of times or something yeah whatever i think are finalized until next month yeah that's the one that's fine you don't have to get up so early oh i'm not it doesn't bother me one bit to drive this we just have to know about yep it uh doesn't bother me one bit to drive with crack cans my pickup i just turn it turn it on plug it in, so I'm going to Pratt, and it just takes me. One of my employees bought one of those electric cars, like you were talking earlier.

2:35:42Speaker 3

John did. Yes.

2:35:43Speaker 4

Would he like it?

2:35:45Speaker 3

That cat, he took me out for a ride, and it's kind of scary. You just punch in the address, and he doesn't even drive.

2:35:51Speaker 4

Is it a Tesla?

2:35:53Speaker 1

He doesn't even drive. My wife's car is. It's got hands-free. You just push the button. I know. And then going down the interstate, it'll switch lanes and pass people.

2:36:02Speaker 3

It just freaks me out. I'm a hands-on guy.

2:36:08 – 2:36:20Speaker 4

Mine will do it for a short amount of time. And it has lane assist. And I really like to ride the white line. I stay as far away from the yellow line as I can. And it always bumps me over. And I'm like, stop bossing me around.

2:36:21 – 2:36:39Speaker 1

I want to be over here. The white car before that had that. Physically, yeah. It just vibrates, and then the wife's new car, your seat vibrates. It tells you which level you're on. Yeah, that's what Randy's car does, too.

2:36:40 – 2:36:56Speaker 3

Okay, anything else you want to think about here, or just get those numbers, and then you'll talk next Monday, and I can either, I mean, either way, I can come down here, or we can do a Zoom. Yeah, just give us those numbers, and then we'll try for a couple of days. Yeah.

2:36:57Speaker 1

Cry for a couple days. Yeah. Our decision time.

2:37:04 – 2:37:18Speaker 3

Appreciate your help, Scott. Oh, no problem. No problem. That freaked me out a little bit. There were about 412 and 39,000. But there's something there that's not right.

2:37:18Speaker 4

I have an email out. Yeah, they'll get it to you.

2:37:22Speaker 3

I think that's all we can do right now, and then I want to make changes and see where they're at, and then you guys can decide where you want to go from there. Does that make sense?

2:37:32Speaker 3

Wow, we're done.

2:37:32Speaker 2

We're done 411. You guys are amazing. There's a new coffee shop over here. Well, there is. I know you always have a coffee cup.

2:37:41Speaker 4

Where is that?

2:37:42Speaker 1

It's right across the street.

2:37:44Speaker 4

If you open these blinds, you can see it.

2:37:46Speaker 1

They serve light lunches, like sandwiches.

2:37:49Speaker 3

How many? That's a And then one across the street from Cahoots, too. There's a simply something.

2:37:56Speaker 2

This is their primary business is a flower shop, but they've added a cafe. Pretty good. Yeah. Okay.

2:38:07Speaker 3

Thank you. Thank you. Thanks for the advertising back on the East Coast. Okay. He said he wore his hat back to Boston.

2:38:15 – 2:38:40Speaker 1

I've seen the picture. I'm not lying. he's not lying thank you appreciate you guys thank you tom will be expecting his check i know commission check we got anything anything on my mark i hear a motion to adjourn i move we adjourn

This transcript was automatically generated from the official public meeting video and is presented unedited. It reflects remarks made on the public record by elected officials, staff, and public commenters. Transcript accuracy may vary; view the original recording for reference.