Board of County Commissioners - Regular Meeting

CALL TO ORDER - 9:00 a.m. (MARTHA SANTIAGO, CHAIR)

INVOCATION

Murphy Hanley, Polk County Fire Rescue Chaplain

PLEDGE OF ALLEGIANCE (MARTHA SANTIAGO, CHAIR)

PRESENTATIONS and RECOGNITIONS

Comments.

Disbursements.

Minutes of Regular Board meeting held on April 21, 2026.

Approve Consent Agenda.

REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY

COUNTY ATTORNEY (RANDY MINK)

Approve commerce agreement No. MS024 between State of Florida Department of Commerce and Polk County, for Federally Funded Community Development Block Grant Disaster Recovery (CDBG-DR) Rebuild Florida Infrastructure Repair Program Subrecipient Agreement (one-time revenue of $70,000,000.00).

Approve a State-Funded Grant Agreement between the Florida Department of Transportation ("FDOT") and Polk County in conjunction with the Power Line Road Phase 2 Project. ($7,500,000 one-time money)

Approve a CIP amendment and a budget transfer of $3,000,000 from the Polk County Sheriff's Office Central County Jail (CCJ) expansion CIP project to the Kathleen Government Center CIP project (one-time transfer $3,000,000).

Approve Consultant Services Authorization (CSA) No. 2025-055-02 with WSB (Consultant) to provide Construction, Engineering, and Inspection (CEI) services for the North Rifle Range Road Drainage Improvement Project. ($377,619.66 one-time expense)

Approve Consultant Services Authorization (CSA) No. 2022-093-05 with NV5, Inc. (Consultant) to provide design services for the Old Haines City Lake Alfred Road Box Culvert Project. ($248,703.67 one-time expense)

Commissioner Troutman Comments.

Commissioner Wilson Comments.

Commissioner Braswell Comments.

Commissioner Scott Comments.

Chair Santiago Comments.

LAY BOARD APPOINTMENTS

Public Hearing (LDCPAS-2025-19 PRWC Receiving Facility CPA) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use from Residential Low (RL) to Institutional (INST) on ±9.91 acres for a future County potable water storage and interconnect facility. (No Fiscal Impact)

Public Hearing (LDCD-2025-4 PRWC Receiving Facility District Change) (Adoption Hearing) to consider the adoption of a Land Development Code Subdistrict Map change from Institutional-1X (INST-1X) to Institutional-2X (INST-2X) on ±9.91 acres for a future County potable water storage and interconnect facility.

Public Hearing (LDCT-2026-1 Wahneta Main Street Corridor (MSC) Overlay LDC Text Amendment) (First Reading) to consider the adoption of an ordinance amending the Land Development Code to establish the Main Street Corridor (MSC) Overlay, plus reinstate Table 3, Wahneta Neighborhood Plan Temporary Uses Modifications. (No Fiscal Impact)

Public Hearing (LDCT-2026-4 Poinciana Commercial Activity Center Plan LDC Text Amendment) (First Reading) to consider the adoption of an ordinance amending the Land Development Code to Appendix E, Section E105, Parcel Specific Comprehensive Plan Amendments with Conditions, to establish the Poinciana Commercial Activity Center Plan. (No Fiscal Impact)

Public Hearing to Consider Adoption of a Resolution Allowing for the Installation of Four Traffic Calming Devices (Speed Humps) on Woodview Drive, Near Polk City. (estimated $20,000.00 one-time expense)

Public Hearing to consider adoption of an ordinance amending Ordinance 21-006, the Economic Development Ad Valorem Tax Exemption for Agro-Iron, LLC.

Public Hearing to consider adoption of an ordinance amending Ordinance 22-018, the Economic Development Ad Valorem Tax Exemption for Publix Super Markets, Inc. (Project HORIZON - IT Headquarters).

Public Hearing to consider adoption of an ordinance amending Ordinance 2024-015, the Economic Development Ad Valorem Tax Exemption for D.R. Horton, Inc.

Comments.

WORK SESSION ITEMS

COMMISSIONER DISTRICT 1

COMMISSIONER DISTRICT 2

COMMISSIONER DISTRICT 3

COMMISSIONER DISTRICT 4

COMMISSIONER DISTRICT 5

Removal of equipment from inventory as listed on Blanket Removal Form 2240.

COUNTY MANAGER

ECONOMIC DEVELOPMENT

TOURISM/SPORTS MARKETING

SET HEARING: (LDCPAS-2025-39 Braddock Road CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change on 36 +/- acres from Mixed-Use (MUX) and Preservation (PRESVX) within the I-4/NE Parkway Plan District Selected Area Plan to Business Park Center (BPC-X). The suggested adoption hearing date is May 19, 2026, at 9:15 a.m.

SET HEARING: (LDCPAS-2025-40 Poinciana Commercial CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change 12.6. +/- acres from Development of Regional Impact (DRI) to Neighborhood Activity Center (NAC). The suggested adoption hearing date is May 19, 2026, at 9:15 a.m.

SET HEARING: (LDCPAS-2026-1 Deer Creek Blvd INST) to consider the adoption of a Small-Scale Comprehensive Plan Map Amendment from Leisure Recreation-X (LRX) to Institutional-1X (INST-1X) on 1.01± acres located within the North Ridge SAP and Transit Supportive Development Area (TSDA). The suggested adoption hearing date is May 19, 2026, at 9:15 a.m.

SET HEARING: (LDCPAS-2026-11 Medulla Road CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment map to change from Business Park Center (BPC) to Residential Low (RL) in the Urban Growth Area on 5.14 +/- acres. The suggested adoption hearing date is May 19, 2026, at 9:15 a.m.

Accept Performance Surety in the amount of $379,808.54 in the form of Performance Bond No. 101714729 for Dundee & Buckeye Loop. (No Fiscal Impact)

Approve the release of a surety in the amount of $1,885,386.98 in the form of Performance Bond No. 08BSBJA9482 Fulton Meadows (aka East Atlantic Property). (No Fiscal Impact)

Accept Fulton Meadows (aka East Atlantic Property) potable water, wastewater and reclaim water utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No Fiscal Impact)

Accept a one-year warranty and surety in the amount of $208,156.64 in the form of Maintenance Bond No. 3000812 Fulton Meadows (aka East Atlantic Property). (No Fiscal Impact)

Approve the release of a warranty and surety in the amount of $8,125.35 in the form of Maintenance Bond No. US00143144SU24A for RaceTrac - Winter Haven. (No Fiscal Impact)

Approve recommended changes to the functional classification of select Polk County roads: 1st Street, 3rd Street SE, Central Ave SE, Grandview Pkwy and Posner Blvd. (No Fiscal Impact)

BUILDING

DEPUTY COUNTY MANAGER

BUDGET & MANAGEMENT SERVICES

PROCUREMENT

COMMUNICATIONS

COOPERATIVE EXTENSION SERVICES

Approve the State Housing Initiative Partnership (SHIP) Program rehabilitation/replacement program 1) Homeowner Assistance Agreement and 2) Grant Agreement for property located in Dundee, FL, for Case #RC25-SHIP-009. ($194,361.00 one-time expense).

Approve the State Housing Initiative Partnership (SHIP) Program rehabilitation/replacement program 1) Homeowner Assistance Agreement and 2) Grant Agreement for property located in Unincorporated Lakeland, FL, for Case #RC25-SHIP-012. ($187,706.00 one-time expense).

HUMAN RESOURCES

INFORMATION TECHNOLOGY

CODE ENFORCEMENT

COURT SERVICES

RISK MANAGEMENT

Approve the Memorandum of Understanding for the Shared Transportation Plan between Polk, Highlands and Hardee Counties. This shared plan outlines the process for the safe and dignified transport of individuals experiencing mental health and substance abuse crises (Baker Acts/Marchman Acts). (No fiscal impact.)

FACILITIES MANAGEMENT

FLEET MANAGEMENT

PARKS & NATURAL RESOURCES

FIRE RESCUE

EMERGENCY MANAGEMENT

Accept a Quit Claim Deed from Eastgroup Properties, L.P. for additional right-of-way in conjunction with an Infrastructure Agreement for North Ridge Trail. (No fiscal impact)

Approve a Partial Release of Easement for a portion of a drainage easement in conjunction with Rolling Oaks Estates Drainage Improvement Project. (No fiscal impact)

Approve Agreement for Transfer of Public Road between the City of Winter Haven and Polk County for all of Boys Club Road and authorize a County Deed for the right-of-way associated therewith. (No fiscal impact)

Adopt a Resolution Setting Speed Limits on Ashford Drive, Lobelia Drive, and Vervain Avenue, within the Holly Hill Estates Subdivision, near Davenport. ($619.09 one-time expense)

Adopt a Resolution Setting Parking Restrictions on Pilchard Drive, near Poinciana. ($233.11 one-time expense)

Approve recommended alignment alternative for the County Road 557 Widening Project - South Segment Addition (No fiscal impact).

UTILITIES

Adopt Resolution designating the County Manager as the Authorized Agent to accept or execute Hazard Mitigation Grant Program 4834-(118) Polk County, Environmental Loop South Generator.

ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY

COURT RELATED

POLK COUNTY PROPERTY APPRAISER

Approve, and ratify County Manager's prior execution of the Commitment of Match Donation (Appendix H), related to Criminal Justice Mental Health Substance Abuse (CJMHSA) Reinvestment Grant, for space utilized by Tri-County Human Services, Inc. within the Polk Sheriff Central County and Frostproof jail facilities. (No fiscal impact)

POLK COUNTY SUPERVISOR OF ELECTIONS

POLK COUNTY TAX COLLECTOR

WORKFORCE DEVELOPMENT BOARD

APPROVE Resolution and First Amendment to Performance Agreement to amend Exemption Period of Economic Development Ad Valorem Tax Exemption for Public Super Markets, Inc. (Project POMELO - Corporate IT Headquarters Expansion) (No fiscal impact)

APPROVE Resolution and First Amendment to Performance Agreement to amend Exemption Period of Economic Development Ad Valorem Tax Exemption for Public Super Markets, Inc. (Project RETRO - Corporate Headquarters Expansion) (No fiscal impact)

APPROVE Resolution and First Amendment to Performance Agreement to amend Exemption Period of Economic Development Ad Valorem Tax Exemption for Publix Super Markets, Inc. (Project RISE - Bakery) (No fiscal impact)

APPROVE Resolution and First Amendment to Performance Agreement to amend Exemption Period of Economic Development Ad Valorem Tax Exemption for Publix Super Markets, Inc. (Project Harvest - Warehouse) (No fiscal impact)

Approve Interlocal Agreement with the Polk Transportation Planning Organization for Legal Services by the County Attorney's Office and approve Waiver of Conflict.

Release of Lien upon payment of $9,274 to satisfy an Affordable Housing Impact Fee Exemption lien. ($9,274 one-time revenue)