City Council - Regular Meeting

Hang in there. Hurt. Yeah.

I did too. I slipped. My knee went one way. My foot went the other. She said I look like a cartoon character slipping on the banana peel. That means she is fresh. Yesterday baseball.

Yeah, I don't care. How beautiful is that? Good move. Good.

I know. Where did this go? All right, I'll go ahead and call to order tonight's council meeting for Monday, April 20th, 2026. We'll start with the pledge. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation

under God, indivisible, with liberty and justice for all. Pastor Dave, say a prayer. Dear heavenly father, we pray tonight that you would be with us during this meeting. Um share your wisdom with us and help us to do the right thing for the city. We just pray that you would be with us while we meet together tonight in Jesus name. Amen.

Um, if I could get a motion to approve consent agenda. I make a motion to approve consent agenda. I second. It's been moved and seconded. Any discussion? All in favor? Passes. Okay. Uh for public comment tonight, we have a few people that are on the agenda. Is Rebecca Bates here? Y.

If you would um approach the podium and give your name and address and then address the council. Um, Rebecca Bates is my name and uh, I live at 102 East 9inth Street um, here in Pleasanton. And um, I just wanted to complain about my water bill. I got a late fee on it because it showed up in our mailbox 2 days after it was due. Um, and this is the second time. Uh, the first time was um, it wasn't late, but it was like 2 or 3 days before it was due, so we were able to get it in on time. Um, but this last time was it was sent to us or it showed up at our house after it was due and so I got a late fee on the um, bill this month and um, the I think the water department sent me this letter and it took 16 days for it to go to the city and make it back down here to our house um, from the day it was signed. and she said I I asked the lady and she said that they drop it in the uh mailbox the day they write it. Um so whatever they're doing, I've complained to the water department. I've complained to the uh post office. Whatever they are doing, making the post office send everything up there, even if it's just local before it gets shipped out or mailed, you know, sent to people's houses is something's not working. I mean, $8.45 isn't much, but if I have that every time, um, you know, then it adds up. It all adds up. So, um, I don't know if I'm complaining at the right place or like I said, I've already been to the water department and the post office and they made me fill out a form to come here. So, that's all I have to say. Council have any remarks on any of that? Pardon me? Do council have any remarks

on any of that? Do we have where they can pay online where they can pay online? Yes. But if we don't even have our bill and is does it show how much is we don't have any control. They're all took to the post office at the same day. Yeah. And I'm sorry. I I understand it's frustrating that we don't the post office isn't going to let us tell them what to do, right?

I do know that one of the problems with the post office um we did last year adjust the late fee date on the bill because of some of that postal um service. If you call the post office to complain, they get you in touch with someone local. U the local people can't change anything because it's coming, it's being sent or not sent from Kansas City whenever they right do it. And the way they changed it is is all mail instead of even local mail has to go there before it can go right. That's what the post office has told me. Email it to you. Um the day that we mail them out, we can email it to you if you'll call and give an email address. So I have to call the water part water department

right here and they can set you up where they'll email you a copy of it the day that the water bills go out. Okay. That would save me the late fee. And it, you know, how how much did it cost you guys to send the letter from the water department? It cost us $10. Well, I had to pay $845 late fee and then you guys had or the water department had to pay $10 to, you know, send us a a letter $1845. Like that's dumb. So anyway, okay, I will do what you're saying and then you said I need to go to the front and they can set you up to get a copy of the email. Okay. All right. Thank you. Okay,

thank you. Uh, next on those on the agenda, Aaron Portman.

Aaron Borman, 208 East 14th Street. I'm here because there are several issues facing the city that need to be addressed. Some are about transparency, some are about accountability, and some are about priorities. So I'm going to go through these one at a time. First one I have is transparency. When I was on this council, I asked the department heads to come before this council at least once a month to give reports. That used to happen. We used to come to meetings. They would talk to the council and answer any questions. The council understood what was going on. The public understood what was going on. That's not happening anymore. Now it's handwritten notes. People don't hear anything. They don't see anything. Unless something is on the agenda, there's no discussion. And even when there are questions, sometimes there's no one here to answer them. That's not more efficient. That's less transparent. Second one is hiring. City code says the mayor hires employees with the consent of the council. That means the council is supposed to approve who gets hired. But what was brought forward and approved doesn't match that. Councilman Bolley, you made a motion to, and I quote, hire the candidate that stood out the most. What does that even mean? That's not a standard. That's not a clear decision. That's vague. There's no name, no final vote, no clear record tied to who hired or to a hire. So, the public doesn't know who was hired or who actually approved it. These are city employees paid with taxpayer money. The public has every right to know exactly who was hired and who approved it. Point number three, communication. There's a lot of procedure being used, rules, legal language, and all that. Maybe it makes sense up there, but it doesn't come across clearly out here. Well, pe what people hear is process and legal terms that are hard to follow.

When it's not clear, it creates confusion. And when there's confusion, people start questioning what's happened. This isn't a courtroom. This is a city council meeting. People shouldn't have to go home and look up things just to understand what happened here. They should understand it while they're sitting here. It shouldn't be hard to understand what's happening. Number four, executive sessions. There have been multiple executive sessions for pending litigation. Sometimes that's necessary. When when it keeps happening and nothing is explained afterwards, people start asking questions because from the outside there's nothing, no context, no explanation. And when that becomes a pattern, people start to question what is being discussed and why there's no or so little explanation afterwards. Point five, decision-m. The fire chief responded to a gas leak. He shut off the gas. He confirmed the gas company was on the way and only three blocks out. The scene was handled. That's how it should work. The gas company or the company that supplies the gas understands it better than anyone else. Mutual aid isn't automatic. It's a judgment call. He made the call based on what he had in front of him and it worked. But instead of recognizing that, the mayor has continued to second second guessess the decisions. And to be to be clear, not everyone on this council agrees with that. Some of you have supported the fire chief, but the fact that this keeps being brought up and pushed the way it has been is a problem. Going because going back after the fact and second guessing a successful response doesn't help anything. Point six, student representative. Having a student representative can be a good thing, but right now there are some real questions. The representative's pet project. Simple sanctuary is being held at the mayor's church. Who is responsible for that? Who is overseeing

that? And where is the line between the city and something outside of it? At a minimum, that raises concerns about a conflict. The mayor and the student representative are closely connected, and the mayor is the one who brings forward appointments to this council. That combination raises questions that should be addressed. The student representative also stated she wants to be involved with with selecting her replacement. If she's involved, that could easily turn into her suggesting her friends and then the mayor brings them to you. That's not strong oversight structure. That's a problem waiting to happen. Point number seven, council pay. This council just hired a fiduciary adviser and at the very next meeting meeting you voted to give yourself a 100% raise. During my time on the council, I voted against my own pay raise multiple times. You voted to double your salary, not the voters, you. That's not something the public expects from you. And you didn't stop there. You also voted to add pay for workshops. Workshops can be scheduled at any time for any reason. Now, I've seen it reported in the newspaper that workshops won't be paid, but the motion that passed 50 included $25 for workshops. You've already voted on it. Resolution 473 is in your packet right now for you to approve. Mr. Bolley, tonight is your sixth meeting. You weren't elected to this seat. The people put you there, or the people didn't put you there, and you're already asking the taxpayers for more money. That says a lot. And right before this vote, there was a motion to schedule a work session to go over city codes. The reasoning I was, and I'm paraphrasing, I think we should go through it and see if anyone wants to change anything. Not because something needed fixed, not

because there was a problem, just to see. So, let's be honest about what this is. You gave yourself a raise. You added more ways to get paid. And you're already using it. Last year, this city raised taxes to improve the city, and now you want to use that money to pay yourselves more. Did you plan for this, or did you just decide that you should be paid more? That's not public service. That's self-interest. That's taxpayer money, and you're choosing to use it on yourselves. That's a problem. So, that's where the city is right now. less transparency, less clarity, and more closed doors, more vague decisions, and more pay for the people or more pay for the people making them. You want the public to trust what's happening here, then act like it. Because right now, what people see is a council that explains less, approves things less clearly, closes more doors, and pays itself more along the way. And whether you like it or not, people are noticing. Thank you.

Thank you, sir. wants to address. Anybody have anything? Okay. And then we do have a request for public comment. Um David Sherman, if you would um approach and state your name and address. Remember, sir, you have five minutes.

That's fine. My name is David Sherman, 603 West 15th Street. Good evening, mayor and council. Just wanted to address a couple of things from what I saw on the agenda this evening. Um, first I do believe that there are many who are unaware and who are uninvolved in the political process here in town. There's many, many people who live here. We have over,00 close to,200 people who live in town. Most of which don't come to council meetings. Most of them are not involved in the political process. And it's not because they don't care. It's not because they're uninformed or they don't want to get or any of those things. Some have choose not to be involved. Some are too busy. Some are they try to steer clear of conflict. Um my hope is that more people will begin to involve themselves especially as they see things and maybe as they watch council meetings online or or just want to be involved in the political process. And my hope is that they'll come and participate here and eventually speak out. So my my hope is to desire my and my desire is to spread awareness and to encourage involvement. Now there were several things that were mentioned here just a moment ago and one of those is regarding executive sessions and I want to address that. There are things that are that are discussed within the city business that are discussed publicly and there are things that cannot be discussed publicly and it's understandable that executive sessions are a necessary part of that and that is to protect privacy not just of the city but also individuals being discussed. There are things that if they became public could be damaging to other people. There's confidentiality and trade secrets. There's the protection of the innocent and there's also things regarding city interests. The whole point of the reason why we don't get anything back from executive sessions is because of the confidentiality of those meetings. The point is secrecy and protecting that information. And so when we don't get the details, that's the point. We're not going to get the details. Secondly, with regards to hiring, you know, I've witnessed over

the last couple of meetings, especially with regard to the hiring process and heard some of the comments being made, and I think that personal demographics, especially names, should be redacted, especially if it's if it's in a situation where it could cause the decision of that person to be overlooked because the name of the person um or those kinds of things. I think that qualifications should be the foremost thing that are looked at when it comes to hiring and those kinds of situations and names should be something that are that are not considered foremost. It should be last. Once the hire is made, then at that point then it makes more sense to make that name public as a part of that exposing that information and being transparent with the city. In regards to that, um the last thing I wanted to say this evening was in regards to uh resolution number 473. Um, I do want to indicate that my support of that resolution. I think that it was a wrong move to cut the city the city councelor's pay in half 50%. It was reduced by 50% during the last council. And now there's a proposal on the books to to restore that back to its original amount and add the additional amount to make sure that people who come during work sessions get fairly compensated for the work they're putting into it. Not wanting to do that is saying that we don't value public servants time and I think that you all deserve to be appreciated for the time that you dedicate to serve the city and I think it's the right thing to do. So I want to issue or to express my support of ex of that resolution as well and I would imagine that there are many in the city that were if they were informed on this would also be in support of it as well. And those conclude the comments that I have for this evening. Thank you.

Thank you sir. Okay. Um, what I'd like to do because we have Mr. Don George here with us is to move the CFAP grant for the dock at East Lake new business up to now so that he could talk about that dock with us and what we're looking at regarding that. Sir, if you wouldn't mind.

Good evening. I'm Don George, the district fisheries biologist three with Kansas Department of Wildlife and Parks, and I've been in that position since ' 86. So, yes, I'm a little humped back, but um I come here tonight to work with the council on requesting funds to help build a dock at the East Lake. It's something that's been needed for many, many years. This is a great opportunity now that I'm here. We have some grant work monies, grant monies to help fund this. And I um have been working with Kenny and Jimmy on some and Becky on some preliminary costing things. Are you familiar with the West Lake and the docks there?

Yes.

All the council. Great. It's been a beautiful enhancement. It's used all the time. It's a great thing for older folks or someone's physically challenged or kids to be able to get out and not walk in the mud and the weeds, but to get out farther into the water and have a better opportunity to catch fish and enjoy themselves. The dock I took to Westlake Wildlife and Parks was able to help fund that to the tune of I think it was 46% or something of the total. And I'm here now tonight to see if the council has any ideas and or concerns. We would like to have this grant filled in before your next council meeting. So, the second thing I'm looking for here is is to get permission um maybe appoint one or two people, the mayor and somebody from the council to be able to approve a dock grant application from wildlife and parks before your next council meeting.

What does that grant look like? Is it a 5050? Is it a like a 464? It'll be very much like the last one. is typically 47% US and 53% you. Because it is a comp competitive grant, this other entities in the state of Kansas are competing for those funds. The only way we can adjust our score to receive more points to receive the grant is to adjust our percent request so that it's finite and we get into that point. We get more points if we asked for less, but you asked for less. Is that make sense?

Is it like the grant that we had before out there? Yes, ma'am. And everything where we um pay the 53% but we get the money back after it's built.

You we refund we fund a after the project is complete and I approve that. Then yes, ma'am. the funds that we promised would be resent or sent to you up to the percent that we approved. If the project cost 10 times more, we're only going to fund up to 40% 47% whatever we agreed to and not to exceed $40,000. So there's some limitations, but it would be very similar to how we approach the Westlake. Yes, ma'am. And so will it be just like the dock out there and then um

very similar. Very similar. So and people with um handicap and everything can go out there and fish as well. Yes, ma'am. Will it be on What side of the lake will it be on?

It'll be on the east lake, the northwest corner of that lake. It'll be close to the pump station but west of the concrete boat ramp. And it is our intention to try to construct this so that it enhances both shoreline and boers so that people fishing from a boat can come in and use the dock and someone from the shore can use that and that always causes a problem. Sometimes there's some uh uh complaints because somebody's sitting on the dock and a boat comes in. But I we have high hopes that everyone can get along in the future when that dock is there and we won't have any big complaints from someone sitting there fishing when a boat comes in.

So we were supposed to put it over there by the the um dock that we got out there. We were supposed to put it over there by the boat ramp over there. Why was it not put over there? No, ma'am. It was never designed to be put there by that bow ramp. It was always designed to be put by the shelter house.

Okay. When I renovated that lake 20ome years ago, I designed those peers and that shelter house so that there would be a distance in between which would be perfect for a floating dock so that people using the shelter house and the parking lots which is really close easy access challenge people can get to the dock and it would be far enough from the peers to not cause a lot of problems and conflicts. So it was always designed to be put where it's at. Okay. So you were talking about points and this is new to me. So I'm trying to understand what do the points do for us? Um the points refer to a scoring system.

Okay.

So city of Fort Scott applies for funds and the our program coordinator is going to review those applications for funds and are going to score them, give them points. Part of those points are from populations. part of that you receive points from the scarcity of other public lakes. So if you're the only lake in five counties, you have a pretty good points from that. We don't have that opportunity. We have three city lakes in Pleasanton right here. So um it's a scoring system and the only way that I can really adjust those scores and those points is by working with the city on your percent of funds that you request. And do we know about how much it would cost the dock is going to cost?

We have some good estimates, but nothing concrete just yet. Um, we've contacted several companies and have some bids come in, but I want to have this written up so that the city is doing and is will be, let me take, let me resate this. Um, the city has the ability to come in and do a lot of prep work on the site like concrete, building up the bank back there so it' be level, pouring an attachment for the dock to come in, you know, on the Westlake out here, the site prep, it'll be a lot of the funds from the city will be your inind match, which will be for labor and and dirt and rock and things like that. So, we try to make it so that most of the cash money comes from us and most of the inind labor comes from you.

That makes sense. Clear or Yeah. Yeah, that makes sense. I can't always explain it to you after discussing it with Dawn out there today. So I mean to me I mean having that is an asset to the city because the fact we get all these people coming down here and enjoying our lakes. I mean what better way to to showcase the lakes than than having down here. I mean those people come down here they will actually come in and shop in our city. So and that's an asset to everybody in town.

So if we were I'm sorry. Yes ma'am. If we were approved for this grant, Becky, do we have where would these funds come from? There was $30,000 budgeted for lake improvements that will come out of the park. Good question. So, you're needing from us to have somebody from the council and to go with you or to help write it up or whatever. Usually Becky writes our grants. I mean helps writes our grants, right, Becky? Usually. Yeah. So, usually Becky does it for us. Yes, ma'am.

I mean, I'm not saying that you can't do it, but I'm just saying that she usually she usually writes it and everything. So, um could she needs I mean I don't know. What do you need from us? Um, all I'm looking from the council is to be sure that you're happy with this idea, this concept, want to see something out there, an improvement, and and then nominate a couple of people who can approve this grant application so that we can get this work done, the grant application before your next council meeting. We don't have a a month to wait.

Okay, I get it. I might be able to sweet talk the grant coordinator and get a few more days, but um that would be a plan B. Plan A is let's get this thing going. The deadline is before our next council meeting. Yes, May. So, excuse me. Which in that email like it was like May 1st or something like that was like the deadline. Thank for that grant.

Um I I want to have it completed Yeah. on my desk by about then. So really if we could if someone wants to motion to allow myself and Kenny to just um approve the grant and everything so we can process that um that would be phenomenal. Um Becky, does that sound good? Um the thing you might put in the motion is an amount like not to exceed a certain amount and that way you're covered twice

on the docks you have now. What do you What do you have so these guys can see? If we're successful with this grant, the city will have about a year from the time that the grant is signed to get the work done. If it's not completed in that time period, then you work with me and I request an extension on that grant to give you another year. If it's been sitting there in the box and you haven't done anything for 12 months, I may terminate it.

You will you will be working with me to be sure that I believe you're proceeding forward. Now, my reason I say that because I have a couple other grants with other entities and they've been sitting on them and I'm about to pull the plug. Now, this grant is only to build a new dock, correct? Yes, ma'am. Okay. It has nothing to do with the one that's falling apart.

Nope. This is a brand new dock out there. It's basically in between from where the water goes into the dam area. It's basically pretty much dead center from there to the boat launch. So if you go out there and you see the lily pads, the center the the medium water mark or water level is going to be the center of those lily pads. It'll exceed out to there and then it'll go a u a ramp going a 5ft wide ramp going out to a 12x 20 dock or maybe larger or larger. And it'll be a T dock. Yes,

walkway 5 foot out which is more than ADA request recommendations and with a big T portion that will be very stable. just kind of for concept of um understanding what's the estimated cost of that that we're looking at that um I think we have Jimmy said we've got all the dirt we got like a thousand thousand yards of dirt over here at the lake that that can be used over there I guess my concern is we have a dock at the lake that is totally fallen apart

and if we use all of our money that we have in there. We're not going to have any money left to fix the dock that's out of the lake falling apart. And that's where I'm concerned and I'm cons I'm with you on that. And the last year did we um did they fix that, doc? Because I know it was fixed it once last year and it's fell apart again the last week or so. So I'm not I guess I'm not understanding as well as Sandy is. I mean, I'm not sure why we're not fixing that one first.

Well, this one will be a lot more ADA compliant for people to go out there who have disabilities to fish off of, like this one over here, East Lake, West Lake, whereas the one at the one the fishing the fishing dock that's out there now is all up and down, up and down, up and down. And that is far far from ADA compliant. It's a liability concern. So, So, why are we not grooving that dock out and putting it like a new dock over where the like the old dock is? Where the old one is at? Yeah.

Um because you already have an old one there. Um and this is an area that functions for the boat ramp um to aid boers also and shoreline anglers. the camera. Me being me having a $30,000 boat, it's really frustrating to drive that that expense up on ground and then scarring up your boat. And we got a lot of people that got more expensive boats than what I've got. And

and if I may here uh paint a better picture, the wooden dock that you're talking about, I'm assuming you've all been on it. Have you re know the history of that and when it was built and all this? Good. because it was one of the first My my face told you no. I don't

It's one of the first docks that I helped build um in my career back in 87 I think that one was made. So, it's been sitting there since all these years, maybe 88, bouncing up and down in the ways 24/7 all these years. You've got a lot of good out of it. It really needs to be completely pulled in, new floats put on it, new it needs a lot of work and it's not really ADA compatible now as it was in ' 86 or ' 87. So, you've got I hate to say it, but you pretty much got your money's worth out of that one.

We have, but like I said, my concern is we have 30,000 in there for this dog. But we then we won't have any funds to fix what's out there. And I feel it's a hazard. So that leaves us with just taking it completely apart. You know, the walkway just taking it completely apart.

No, ma'am. I don't have an answer to your situation. I'm here to help you and prove what you have with the one that's out there now. I mean, it needs to be pulled. It needs to be pulled out and there's there's welding that needs to be done on it, you know. That's that's a given, you know, and with the floats, all the floats need to be re I mean, all that cost needs to add up, you know. I don't know if Jim I don't know if Jimmy's got, you know, enough welding experience to that where it doesn't break again. You know,

and the shoreline where the old one is at. Granted it in all these years that shoreline is moved receded in. So where the dock used to base used to be on the shoreline and then the walkway would project out that's all washed out after 35 38 years. So it's um it's had a lot of use and it's not just sitting there looking pretty. It's bouncing up and down 24/7. So

it needs a complete open is what it needs. It it has a lot of good parts to it that could be pulled out and some maintenance done to it, which um if it had had maintenance done to it continually for the last 40 years, it wouldn't be in the shape that it's in. So, I I totally agree with that. I'm just concerned with if we use what we have in there for this new grant, then we have nothing left to fix what needs to be fixed that's a hazard to our citizens.

And I'm not saying you're going to spend all all of your 30,000 yet, but um this grant is my priority, not your old one so much to speak. And the old one was funded with a grant through me back then. And the neat thing was is we but your grant wouldn't go go through for a year, right? Excuse me. How long how long how long before we would have to pay our portion of it to get the grant going? Oh, um I think that's what her concern is.

If we receive approval for this fund, this grant funds, we probably received notification sometime in July of this summer. And then it's up to you when you start the work and things, but you pay for all expenses incurred. And then I sit down with Becky and review those expenses that are applicable to us according to our grant by definition. And we pay you back for that. So you you have the bills until the project is completed and then I refund you when I approve the project if we get the grant.

If we get it. Yes, ma'am. You may not get it. I'm not sure how much competition there is. Um I am very good at receiving those grant funds. What would the council like to do?

I have to excuse myself because it put me direct or indirect involved with my business. So I guess a question is too to be on the table is that if we apply for this grant and we put the money up and say we don't get the grant. Yes, ma'am. We don't we get that money up back that we have put up, right? It's never leaves your your your It never leaves your place. Okay. No. Yeah. It's it it uh it never leaves your office and it doesn't cost you anything to apply

except for Becky's time. Mhm. And if we apply and get it, then we have a year to use it. Yes. Uh so we could offset that even to 2027. You could to get going. 277 27's budget. Yes. Yeah. So then we could fix the old dock this year, get it done, and then 2027 use that for next year. Yes. If we apply this year though to make sure we would have that moving forward. And Mr. Young, as long as you realize that um every day those estimates that we have are a day older and not as um as accurate.

Yeah. Because we have no idea what price increase will be for next year or anything else. galvanized metal, all those floats, transportation, labor. It would almost be smarter to use your grant first and then fix your dock because it's just sitting there. You your expenses on that may be more controllable maybe. But for sure, these these estimates and stuff are they've went up quite a bit every year. This is are just been for 30 days. Yeah,

is what it says on it. Um, I've been doing I think you're my seventh dock and the value in each one of these has increased incredibly. Now, if we do go and approve this though, and these are only good for 30 days, you said it won't we probably won't hear anything till July anyway. Now, would that change the price on the grants? I mean on the estimates. Um that's a good question and I can't answer it because if we put a limit on there right now what we want to spend for is according to these and the changes in that time.

I don't know if you would be responsible for the difference.

Yes. Which the council would then have to approve the difference if it exceeds that. And if it gets to the point where you can't afford it, you um notify me, send me a letter that says you no longer wish to participate in this project and then you're out and we we will use our funds to the next person down on the score list. So, would the council like to proceed with seeing if we could even get the grant? When's the deadline to start? If we got the grant, when would we have to start the project?

Within a year of signing that grant, which would probably be July of 2027. Sandy, usually when we send these in, they go through a review process and a scoring and typically my cities are notified. I'm notified that we are we've received the grants. Usually in July after the fiscal year, the funds become more available. Everybody's trying to budget things. So, usually in July, we find out if we've got that grant. Sometimes August, usually July. um and we have a year to to get it um initiated or to be working with me and I know you're trying to get this done when you request an extension and and I extend it is and there's no cost to that and it's not a big problem. I've never not got an extension that I asked for. So if you didn't get it done in this next um calendar or fiscal year, then you just reapply or request an extension and you extend it on into the next fiscal year.

So the grant that we got before for the um lake out there, did we have to ask you for an extension? No, ma'am. I don't think so. No, cuz it was No, we were able to finish it right before Yeah, we would needed and we had for that. Hope so. And did the reimbursement money go back into the the It goes back. you would like to make a motion to go ahead

start the grant process uh not to exceed 23,000 um and to have the mayor and uh Mr. Stark uh approve that process when it gets through. What was the total? 23. That's not it's 20 that's on the that's not that's not if for the total project and we add in all of your inind work and stuff that won't be enough the the dock itself make cuz see that's just for

itself is 23 so you're going to have to put in the the side prep the labor cost is going to cost concrete 20 I haven't seen Well, let me just show you so you can help us. One's 18, one's 20. So that's why

cuz the estimate for the dock if if it's that much and then your site prep, laying out, pouring the concrete, the rock, hauling all this in and stuff is really part of your site of the grant and you'll only be you won't even you won't be close. So you're really looking at something closer to the tune of um 50,000 for a total which which part of that is going to be your in kind. It's you hauling dirt, you hauling rock and for your people, your equipment. So and

because it counts in our favor the dirt that we're using as the cost of it and the labor that we're putting in as the cost of that doesn't actually come out of our pocket, but it counts towards that. Can I show Mr. George was which one did you go off on, John? Oh, I was looking at both of them cuz one was 18, one was 20, right? So, but I was thinking Mr. George, but the other one at the top. Nope. The underneath of it. The The one you have in your hand, take the paper away from it. And then at the top in that column, it has 11. So, what's that? That's continuation paper. Well, this is this is the total. Okay. Yeah. The 20,000 is the total.

Okay. Cuz that's I was like I didn't understand it either. Yes, ma'am. That's just the dock. That's not like the Westlake. That company brings in the dock and hooks up to your anchor and your walkway. Um he can have him be one of the people that approves the branch. Yeah. That he can't he um recruit directly or indirectly involved with my shop. But can he have I can't move I can't make a motion and he can't Would I be able to approve that?

I don't think I don't think so. No. So it has to have it have to be someone else. Yeah, it has to be someone else. Do you want to withdraw your motion? Yeah, I'll withdraw my motion. Thank you. If uh Councilwoman Stark believed that he had a conflict and was recusing himself from the purpose of uh voting for this dock, then any and all action that would be voted on would fall under the same

conflict. Thank you. Good catch. Okay. Not too

make a motion to approve the grant process starting uh was it not to exceed uh $50,000 and for the mayor and uh Becky to approve the grant. Okay. Is there a second? Being there's no second. Motion dies for lack of second. So, we understand at this time the council would like to pass on this potential grant opportunity.

Are there any questions? Are we is there some uncertainty here? Is there someone that feels like they don't need this? Did I am I not clear enough with some description? I think you're clear. Um I'm just concerned with we have a water plant and I I just

But your but your water plant's different funds, right? A whole different budget. I'm cons that's my concern is the water plant and and I'm scared that if we start getting into too many grants where we're paying back we're not going to have the funds because we don't really know where we're going to land with the water plant. I'm just financially I'm concerned. Yeah. Plus like we only have 30,000 like in our budget and he wanted 50,000 like proof that where is that 20,000 coming from? Now the 50,000 is total cost, right?

We're looking at as a projected total cost of all of us that are involved in this because we all know expenses keep going up. But um we don't have a definite doc price yet. That's what scares me because we don't have but is is the 50,000 our portion or the total? No, that' be the total. That'd be the total. So our portion would be 46 or 50% of that. We would break that down to would come back to us.

We would break that total down to part of that would be refundable from wildlife and parks when the project's complete. Just like at the Westlake, um history here, your West Lake is totally renovated by Wildlife and Parks through a grant. Everything out there has been done with Wildlife and Parks with a grant. Your shelter houses, your walkways, your trails, your peers, everything. The old lake, everything that's there now, except for the old original dam has been renovated and fixed with grants from Wildlife and Parks. The East Lake, everything there, the trails, the roads, the parking lots, the boat ramps, um everything but that old piece of concrete on the east side, the northeast side that people call a boat ramp. Everything else out there, all your roads were completed and constructed with grants from wildlife and parks. me even your shelter houses at the old lake where and the hiking trails were done through um grants from wildlife and parks. So I I'm I'm a little bit concerned that this is the first time in all these years that I've been turned down. I'm not used to that.

So in um concept of money, if it's 50,000 total cost, then the city's portion of that would be about 27,000. of that 27,000 we wouldn't be paying out for the dirt that we already possess the labor of our people doing that portion we're already paying them anyway to be on the clock. Uh so those things are costs that go into the total cost of it but they're not things that cost the city money in the process of creating this dock in itself. So whereas 27,000 would be the city's portion, some of that we already have going out or we already possess that wouldn't be actual expenditures from our budget.

And a good example is you have a big pile of dirt out here by the old lake that um is an eyesore. People driving into the lake wouldn't use those really nice shelter houses and things for parties or whatever. Drives by this big pile of dirt. That dirt could be transported out to the lake, the east lake, and used to level off the ground and build up a substrate for your walkway to the dock. So hauling that out there and the value of that dirt which the city will use for part of their cost share. You have some rocks and boulders and things out there that can be used for some fill for that which you're going to get a value out of that because if we had to go buy it to do that it still has a value even though you have it sitting in places. So there's I I haven't had uh we do the best working with our communities to provide this opportunity. Does this help explain some of that 20,000 difference?

My my thing is is that it's minimal cost to get it to where where we can actually add a dock out there. minimal cost to save because we've we've already got the material and we've already got the labor. So, the only real cost we're going to have is the dock and maybe some concrete and that's it as best we can. Yes. And that's why we asked for a little bit higher cost because it give us some room to work. I can't foresee the next year on what cost are going to be, but this gives us a little wiggle room when we asking for a total of about 50.

So, you did the math and if your math is right, we would only have to put up 27 of the 50,000. Yes. Of the 50. And that 27 um would include stuff that wouldn't need to come out of our budget like the rocks and the the dirt and the labor itself. That would only leave us three three left cuz out of the 30. Yeah. If we didn't account for the other stuff that would save ourselves money, then that would leave us three out of the 30. Yes. off hand. I don't know what the the cost of a truckload of dirt or the rocks and so forth would be to be able to deduct that from the out of pocket expense that the city would have.

So, another thing, do we have to set a number? Why can't we just approve to write the grant? Do we have to set a number right now? Um, the grant itself needs to include a number that we're willing because that's part of the point process, my understanding, right? how much we're willing to do and what we're requesting.

He's right. Um we tend to look at the total and break that down and play with the numbers so that we can try to adjust the number so that from the funds you're requesting from me is usually less than 50,000. I'm sorry. Um now you got me doing it 50%. Um usually like 47% because then it gets us into a different scoring bracket. It's it's playing with the numbers at the end to make it work out and satisfy the grant reviewers. Um, I kind of told you a little history. Wildlife and Parks we've invested a lot of time and money in besides the dollars, tens of thousands worth of stockings we've done. We actually pay the city of Pleasanton every year about $12,000 for their fishing program. So you get a direct payment from us already if you maybe some of the council people you've investigated that but we actually pay you every year not charged for a fishing permit.

Okay. So can we table this until the end of the meeting and maybe the everybody just think about this think about it for now and then a motion to table this to the end of meeting. I make a motion that we'll table this till the end of the meeting and discuss it later. Is there a second? Second. It's been moved and seconded to table this to end of meeting. Any discussion? All in favor? Passes. So, ma'am, does that mean you want me to hang around?

That's up to you. That's up to you. Whatever you want to do. Becky can call you one way or the other if you want to go home or whatever. I'm not telling you what to do. So you you do what you want to do. Did anybody have any other questions for him before he does go? Please. I do not. No. Okay. Thank you, sir. And we will let you know and whether this is successful tonight or unsuccessful. Anybody on the council, if you wish to have a tour so we can go out and drive around and look at these lakes and see who built what and how, I would glad to tell you. Um I'm not going to be around here forever to do it, so don't wait. Thank you. Right there. Thank you, sir.

Okay.

Okay. Moving along here. If I could get a motion for an executive session for an unelected personnel for job performance to include the attorney and city clerk. How long do we um Becky? Five minutes. like to make a motion for an executive session for non-elected personnel for job performance including uh the city attorney and Becky the city clerk for 5 minutes. I second.

It's been moved and seconded. All in favor? We will be back in here at 7:01. So Don't talk back. You can take it out. You can take it out. You can bring it back here.

Some lumber. Bring it to the welding. There. I got the welder. hungry. Well, they don't come up very often. No, they don't. They don't. He doesn't.

And it's And it's a when it's up, it's up. I know when he had CRP land that he had out there in four wheel I don't know where it's going. So

your email deliver was going to email you. Okay. With that kids name. Yeah. Good. Thanks. Cuz I'm looking at beside you and I'm like looks familiar and I'm trying to profile the prek and I'm like it was like current I know. I'm like looking on. Yeah. We need

money. Yeah.

Yeah.

This is so stinky and nasty. I'm not like this.

You know how she is. Oh my god, that's her. He tell he he says the story perfectly. There's two different people. Two different people. There is um school Heather. There's school proper and then there's not school Heather. There's not school Heather. Yeah, y'all. I've been out in public with y'all. I've seen it your fault. Hey, it's not my fault that all the time. It's his fault because he's one of it freaking good. Good.

I don't know if you knew what you were getting. I had a will. I had a will. I was so confused on that phone call. Game on, buddy. He came back. It was loud enough that it was believable. Then we were in Texas Road. You came out all swole and you always be good on your date. All right, buddy. You want to flex? I can flex. I'll play this game. Jessica, I played this game. Hilarious. Our son called us in the middle of us. We pretended we were elsewhere and doing stuff we weren't supposed to be doing. He was freaking

We were asking him for dollar bills. I go I go pick them up the jeep up there. He can do He goes, "Make sure you guys get home." I mean, he's playing the right. All right, cool. We're going to play this.

Executive session ended. Resuming normal meeting. No action taken. How long? 10 minutes. 10 minutes. Okay. Um, if I could get someone to motion for an executive session for attorney client privilege to include city administrator.

I'll make a motion for executive session for attorney client privilege in anticipation of legalizations for 10 minutes. Second. It's been moved and seconded. All in favor? Okay. We will be back at 7:13. Ready?

No. Why? a little corner up here and start a little corner. Little barista coffees. Hey, it's me and his grandkid shirt. So this we had found out. So I think something got

really any flavor. My mom said the butterscotch candies really good. For real. Oh yes. Anything with high sugar. Yeah. Christmas time. Anything with high sugar. My brother-in-law, he likes to do the chocolate mint. So you get the mint and the chocolate was like a hot cocoa. We have way too much time with cotton candy liquid.

Yeah, but you about the Jolly Ranchers. I'm just saying we're trying to figure out something to do for the department. You said we could use it. Just saying. We're going to do something. Let's do something awesome. Maybe get some money together and have free cotton candy for kids every weekend. Way too old. What? I'm way too old. I've done every one of those. Well, I'm going to do Oh Yeah. Yeah. Once you get to 10 and you realize I've done every one of them. Oh, I'm No. Watch this. Watch this. I'm going to do this. I'm going to go do it to her. Let's see. You've done every one of these. You done every one of those?

Yep. Right. Okay. Do you know what disc is? All right. How many can you say yes to? How many can you say yes to?

I believe that's having used used. I I had an AOL address at one point. Yeah. You remember MSN Messenger? Yeah. And then there was Yahoo Messenger.

Six. Only six of them. Six. All of them. I've heard of all of them. I just haven't used them. Yeah. No. Yeah. Hey, we look at it. We'll just be What's up, brother? You know what? I need one of those. Are you watching us? I don't know what the I don't know how long the delay is. Zoom in on my face.

Okay. All right. So, give zoom on my face. You're not better.

Yeah. Yeah. So he had important stuff to do apparently. So yeah, calm down, bro. See if you How's your bike? Did you get your bike yesterday?

What happened? That was right. Well, are you are you going to Hey, you available Saturday. So here Saturday it's the Saturday carnival, right? Yes.

Saturday the carnival at the the school. The school is being people that day. Uh what time does that start? They say it's noon to 5. It's on Facebook. There's a Facebook Gilbert's in charge of that. She's the president. Yeah. Yeah. Just I mean it's not a it's not a mandatory thing there. There's everything's a dump tank. Um and you pay by

and and stuff like that there. We tried to get them to get a kissing a nobody wanted. I was disrespected. So, but man, yeah, if you can't, man, bring the bike up or something like that. We'll figure something out. So, I'll be I'll be off. So, all right. All right.

You want to go to the dump on Saturday? You want You want to be at the dump? Participate. Participate. Get your monthly bath. Your your child's probably going to be there anyways. Your child

anyway. can't take money from this budget and then move it to budget because we're not spend money from this budget on this budget. Are you going? I'm going.

It's 12. 12. No. Okay.

So, what are you going to wear tomorrow? Yeah. Like a touch truck type thing or something. Okay. So fit me.

Why is there a goldfish in this?

Why not? My wife is the guru. I can take that back. Send that one back and then one of the polka dot shirts for our church.

Send back what she needs. Okay. She definitely understand that we use for that. So it's like she definitely I see two Johnson over there. I don't think I' met her in person yet. Billy Jeff. Oh yeah.

How far to there? I remember obsession. Hey, how's the shoot? Okay. Well, I got that with the t-shirt. So, well, you might want to try it on in case something

Executive session ended. No action taken. Resuming normal meeting. Mr. May, I'd like to uh make a motion for recess for about 10 minutes. Back in our 10-minute recess,

it's been seconded. All in favor? And we'll be back in here at 7:23. text agree with that. But I think it's kind of silly. Well, he's the one that has dealt Oh, you ain't doing the reason

I wanted to make sure I was right here. How long did we take? Guess I could have just got up and just

feel lighter now. You feel lighter now. There's some sort of agenda. That was a That was a quick Yes. Yes. He was in on it. Heather's mad at you, by the way. She saw the water. You didn't bring her

sitting in the back of my truck. Oh, by the way, the pizza that we had Yeah, your insurance. I think because there was one

we had to let the family hang out in the church during that and then we hadn't heard anything for two years and then all of a sudden I last one like two or three days later, one of my church members said something to me about there was people who came to the church and I was like, well, right energy.

I shouldn't I think I'm so tired. But the way it was almost

rac How many decide we think the reason?

Yeah. One thing about that is that

I just put It's better to ask forgiveness. tower. Those are

trying to So that my husband

put it in the garage and you know the little nightlight type thing. We told our son that he needed to come back in so fast.

Sit by the time swamp that video. Is that good enough?

Huh?

Oh, it's not Okay, after Recess ended resumeuming normal meeting. I'll make a motion to go into executive session period of five minutes to include the city attorney, city administrator and chief wisdom

regarding regarding personnel matters. Personel matters regarding litigation. Okay. Wait. Personnel matters or attorney client privilege? Personal matters or returning client criminal? You have to choose regarding attorney client privilege. 56. It's

been moved and seconded for an executive session for attorney client privilege to include the city administrator and the fire chief for 5 minutes. All in favor? We will be back here at 7:29. Right. The whole crowd fighters all the way down. Here comes the lucky

substantiate

home. I have I have medium rare shave. I got shaved hand

tomato on the other side. We don't have We don't have

like chicken with seasoning and then we do the heroes. He likes his own but it lettuce sauce.

You can do chicken. seasoning. Greek yogurt, dill seasoning. The chicken.

I volunteer for Oh, aren't I our food way too much. That's all we all my wife included all went out eating the other night. It just spiraled out control.

They took me and her to seven. First time I've ever been to seven brew. It's a coffee place. And now just like I need to go back. It's a little delay. They do not been this summer, but they were so good. They've got this they've got um these shakes that they make off of pretty much any ice cream or sugar. They got this one that's an orange sugar one. It's like a warm creamsicle. I just sat there like he was like really

Yeah. Yeah.

Good stuff. Okay. Executive session ended. No action taken. Resume the normal meeting.

Mr. Mayor, present city code 1-314B 111215. I make a motion requiring all members of all departments to participate in training regarding professionalism at the workplace, sexual harassment, proper reporting of concerns and complaints. This training will should occur not only now but at a regular intervals in the future and be provided to the new volunteers. And I authorize the city administrator to coordinate that training and report completion to the governing body within 30 days of today. My second been moved and seconded. Any questions? Any discussion? Sorry. All in favor? Passes unanimous. Continuing to present to city code 1-314B 111215. I make a motion requiring all department heads and assistants to have leadership training leadership training and I authorize the city administrator to coordinate that training and report the completion of the governing to the governing body within 30 days of today. Are you done? I'll second. It's been moved and seconded. Any discussion? All those in favor? Passes unanimous. I ask Becky to add to the agenda the

next regular schedule meeting following 30 days to ensure completion of all training. Okay, city administrator and departmental reports. Um, I had sent you all an email. We had a citizen that had some storm damage. Um, ended up ever having to cut a tree back that was in the power lines and he requested that the city pick this up and We only had one person complaining about the storm damage. Um, I told him I would have to see if that was okay with you if you wanted to pick that up or if you wanted to what make them wait to clean up day or not pick it up at all.

My concern is that we go for one, we have to go for all and we're going to have city clean up on the 18th anyhow. So just tell them that we will pick it up on cleanup day. Yes. That everybody's consensus. I will let them know. Um, we also received a dividend check from EMC Insurance in the amount of $11,86.20. Does anybody have any other department questions? You want to cover who the new hires are, too?

Yeah. Um, so we have two new employees that were hired as last meeting. Olivia Young has started out at the compactor and Jeremy Gallagher will start as the street department head on Wednesday. And then the update on the water bid process. Um you all have a copy of it. It has been it will be posted in both of the papers. it's been on Facebook and then BG consultant also puts it on contractors um websites that they have. So there will be a meeting um a pre pre-bid meeting and then they'll open the bids and um here at city hall. So if anybody in the public has any questions on that they can call. That is all I have.

Um, and if any of the council members were wanting to attend that pre-bid meeting, we would need to know because if we have a quorum there, we need to announce that um, work session, but no action actionable. And like that's And that's the 29th at 10:00 a.m. And it's just a kind of 11 a.m. Q&A. 10 a.m. Do you know how many of you went to attend? The um

1.4 is the pre-bid conference and that is Wednesday, April 29th at 10:00 a.m. They have until May 7th at 11 a.m. to turn in the bids to us so that we can open them at the next council meeting, which would be No, I think they have an opening directly after 11:00 is the way I understood it. Yeah. So that's I mean like who would be opening the bid? The engineers.

Engineers. So if a quorum would be present at either of those two times, we would need to go ahead and announce the special uh workshop for the rebid meeting. And if you all are going to take action on May 7th, then that would be a special meeting. Normally they open the bids and then the contractor goes through all of them to make that they meet all the bid requirements and then they'll present it at the next council meeting.

Is the anticipation that after they're read aloud they'll be qualified by the engineer engineer. Okay. They'd both be workshops then if no action is going to be taken by the council members at those. But if three or more of you are planning to attend then it would need to be published as a workshop. Does anyone plan to attend either one of those? That's a Thursday.

I mean, really, they're opening the bids. They're reading what they are. Um, and then they'll go qualify them after that, present them to us at the next council meeting in May, which would be the 18th. Okay. Any other questions on departmental reports?

Yep. I have a question. So, um, for the new hire, I am really kind of confused. And yes, I know I seen the um name and everything, but I'm not understanding why it wasn't revealed. And I just found out today and I'm just going to tell you the back door secrets need to stop because I didn't know Olivia Young was your daughter. So, and I'm not sure why you were even in the executive session when we were discussing the compact um thing. So, I'm Did you do the interview?

So, there was no hidden anything from the council. It wasn't told. It wasn't told to any I wasn't told. I don't know if anybody else was told that um she was your daughter. To me, that's a conflict of interest for her to be, you know. So, for the clarification of everybody on everything, um Becky, who made the selection of who's going to be hired for the compactor out of everybody interviewed? We asked for the But it but it was not it was not reveal. It was not revealed.

Okay. Under under kora that even though the council gives you authority to interview, you know, do the advertising interview and hire, it still doesn't give you final approval under court. that still lies on everywhere it says in there says with consent of counsel on every code that I've read and it still states that you know that still falls under consent of counsel and I'm just going to say it I think we I wasn't told I mean I found out tonight from a citizen that it was your daughter so I'm not understanding why you were even back there or you you know you you didn't even tell us So motion was made by Bowie, seconded by Wills to consent to hire of the best applicant. Bowley amended his motion to consent to hire of the best applicant for the part-time contractor position. The motion amendment was seconded by Wills and carried unanimously. The amended motion was made by Bowley, seconded by Wills, and carried unanimously for the council consent to hire of the best applicant for the part-time contractor position. So, um, I did attempt to tell everybody that, by the way, that person was my

daughter when we ran out of time back there for that. It was not a secret um, in any fashion whatsoever. The ultimate decision of who the best candidate to hire was, um, I dulged that. I left that in Becky's hands to choose because my daughter was within that concept itself. Uh there was nothing hidden there. And in the other stance, I have a question for you. Would you have changed and hired someone that wasn't the best candidate that applied if you had known it was my daughter at the time? I I mean because it's a conflict of interest because you are basically her her boss. So,

you didn't answer my question. You don't answer ours. So, wow. Um, so would you like to change anything at this point or something? I mean, she's already been hired. I mean, we can't change it. Certainly, you can. Um, so, but I'm just saying the back door secrets need to stop. You need to tell us whenever. Once again, there are no backdoor secrets being kept from anyone. There's no back door.

Then stop keeping them. I'm not I don't talk to anybody.

I mean, I personally think that, you know, shadow meetings need to stop also. So, moving forward with everything, um, does the council want to change anything of the hires that were hired in any case, just like I said before under section 1-302 of the city code for Kora, we all have the author authority to look at the applications and the names with redacted sensitive information. That's according to corora act. We've been denied that the whole through this whole process. We've asked for it. She's demanded it. I've asked for it in open session and still it all been held held from us.

You all have. And at this point in time, I would like to make sure that everybody knows that it's all about transparency and that from here on out that all those applications should be handed to us so we have we can make better decisions from here forth.

So two things are kind of being conflated here. Um KSA 45221 is regarding the Kansas Open records act and a A4 personnel records performance ratings for individually identifiable records pertaining to employees or applicants for employment. Um these are not open records. However, we did this in executive session, so it should be excusable.

Uh, so so the um individually identifiable records which would include names etc are not public record for applicants of employment. um that is separate from hiring with consent of council. So when you all make a motion for the city administrator to post interview and hire that is providing your consent. If you do not want to provide your consent for for um the administrator to hire whomever, then you can make a motion to post and interview and bring to you all qualified candidates for your review. Um still the individually identifiable records pertaining to applicants for employment are not open records. So we're conflating Kora with the city code for consent of council. Those are two separate things,

right?

But doesn't city code still give governing body oversight? So the hiring is with consent of council as well as the appointments and that sort of thing. So it does matter the verbiage of your of your motion. So when you make a motion and that is seconded and then voted on that is the act of you providing consent for the hiring. If you want to take more of an active role in who precisely is being hired, then you can craft a motion that identifies that. Moving on. Chief Snider, you were emailed my stuff. Um, mine changes a little bit because that was to the 15th, I believe. This is to the 19th. So, for calls of service, total we had 298. We did wrote 17 citations, had 83 traffic stops. We checked 67 fishing licenses. Two were found to not have licenses and were told to stop fishing. We've had eight arrests, 10 drug cases, 27 case reports, and 32 callouts. Uh out of our call of service, the more notable ones is we had three child in need of care, three domestics, one lwd and lascivious behavior, one mental illness, one criminal threat, one ambulance call, one mutual aid, four juvenile incidences, one missing person, and two runaways. Our animal control from April 2nd to April 16 sent notices, had or and five

letters, closed 10 cases, and currently has 26 open cases. And that is it. Tristan, is there a way that I can get a copy of the officer schedules? I can do that. Thank you.

Thank you, sir. Chief Wston,

um, this evening I don't have a lot to bring to you. Um, I do want I was discussing the SOGS with the mayor before the meeting. I got confirmation of what I had was the the latest. So, while I was sitting here at the meeting, I emailed that to the mayor and to the city administrator. So, they should have that in their email box. I hope it went through because I was inside here. Um, if not, I will go next door and resend it from the computer over there. Um, we had two calls, one medical call and Monday night whenever we had the tornadoes around town, um, I had the firefighters at the station and also out storm spotting just in case something was to come into town. Um, so um, they were out they actually drove part of the streets with the city PD whenever everything was starting to calm down. they was out checking for damage and stuff like that. Um, with these storms that come through, um, couple of things that have come to my mind, um, to put in the SOGS is whenever the city sirens go off, I do believe that the, um, firefighters need to be out storm spotting and we will get designated areas for people to go to. That way, not everybody's at one spot. Um and with also Monday night with the um people out of town that saw where Pleasanton was a direct hit situation. Um, I thought that we probably ought to start coming up with a plan of how to use all of the resources that are going to be coming to us if you know, God forbid that something ever happens, but if we have to have them resources, a plan of attack to to be able to get this

done without just chaos and everybody running everywhere. So, um, I have that in the works. I've just not gotten very far on that yet. Um, that is all I have unless you guys have something for me. I was just curious, um, who sets off the sirens? Is that city workers? Is that dispatch? Dispatch sets it off. And then the one that we still have manually the police department will set off. Okay. And is the one that's manually, is that the one by the water plant? Yes. Yes. Okay. I've had a lot of people call and say that it was not working. Have we checked it to see what's going on?

We have and I've also um got a been talking with someone on upgrading which they can all be um set off by dispatch so that we won't have to worry about that and I should hopefully have that information at the next meeting. Okay. So, in the meantime, who has a key to set that off should we have storms before then? The police department. Yeah. Yeah.

Um, Friday I talked Friday I talked with Chief Snder and he was going to set if we was to have something Friday night that we had the potential to, he was going to the police department was going to be setting that one off because I was wanting to cross that bridge to. So, normally Tristan has the key or there is no key. Whatever it is to make it go off, we we take care of it. Y Okay. So, do we have a plan should you not be available?

I will I will get with with Chief Snyder and and we can go down there at some point and if he's not available then I can go down and set it off whatever we need to do there. I would like to have a backup plan uh just to make sure because I know people were concerned. Yeah. That that siren did not go off. Um like I said, I had several calls on that. So, um make sure that we have a some something in place so that if one can't get to it the other way.

What what um if any training have your firefighters received or yourself or your assistant chief received in analyzing and reporting storm structure? Like are any of you trained or certified skyorn or something else? the the firefighters that um like I have been trained through storm spotting through the county. Um I am going to get in contact with somebody to and um potentially come in and do some stormwater training for the city fire department. Um very very well could be potential for county fire and city fire. Maybe we can get together and have something like that. I have not approached Chief Hegel about that yet. So, you know, this is if he's watching at home. But, you know, I want to get somebody in here. I can tell you the um the firefighters that have years of experience with county fire and city fire, they have been through storm spotter training. Um just the same training that I go through every year with the with the county. So, you know, we we do have people that are there that know what to look for, know what to what to report and things like that.

I know there is some training that's coming up. Uh I do believe they said it was at the community center. I'm not exactly sure the date, but it is coming up 4. Okay. It's coming down. So, so if um the county has something set up or whoever has something set up, I will try to find that information out so I can get our firefighters to where they would be able to go to it and and get storm spotter training to. Thank you. Now, on Monday, in your in your opinion, how do you think Monday went? Monday, I don't feel went very well. Um

what do you think what do you think could have been done better? um maybe a better prepared plan on my end of the deal. I'm going to take a I'm going to be the guy that's going to take all of the lumps here. You know, there was some decisions made um that um you myself, you and the mayor talked before the meeting, so we fill everybody else in. What we think is that there should be, you know, first aid kit in there, some some bottled water, some I mean the essentials to, you know, for for a disaster and pray we don't ever have one.

Make sure we have the tools that are readily available, you know, for our citizens. We had several several people, several children show up that were just soaking wet. Um, some of the things that was brought up to my attention was maybe some blankets. Um, that would have to be taken home and and cleaned after every situation that is in there. Uh, maybe a few toys to keep the kids occupied so, you know, they're not getting into other things. So, and I also and I also brought up possibly, you know, one or two wheelchairs in in the um in there. That was something I was going to bring up. They can get around. they'd be able to wheel them in there.

Yeah, there's there was something I was going to bring up is not everybody is going to be able to stand through this situation. So, we're going to have to have some kind of a sitting arrangement for some people. Not everybody, but for some people. So, the whole building though itself is not a storm shelter. No, just the se one section. That storm shelter it can hold how many people? 150. And I was told by someone that had um a hand in building it that nothing can be inside of that um storm shelter. Not nothing at all. So I'm not sure if that's encouraging to bring that

right. So, but we do have to figure out a way even if it's the back way when that door opens and there we have to build a sidewalk or something for handicapped people to get across there because um there was no way that I could have got my mom in there. Um one of the things one of the questions that was asked to me was did it have a concrete ceiling? Yes, it does. It if you go inside it and look, there is a metal corrugated ceiling in there but there is concrete on top of that. I have confirmed from the people that actually helped build it that that is there. So it is it is a liable storm struct storm shelter.

So that it will hold 150. How many do you think was up there? Was we over?

Probably close to that if not a little bit more. Um but between the people that were inside and outside, you know, um we the fire department just happened to be there for another thing that was going on when people started showing up. So, you know, there was a lot of people showed up and they come in a hurry and I'm I'm glad that the storm sirens went off and I'm glad people actually listen to it and come in. You know, there is some questions about what other um shelter purposes we might have in the city. That's going to take a little bit of digging into to

say, do we have a list of storm shelters we used to of where people could go for shelter? So, as it pertains to this city, for purposes of liability, you have to have certified storm shelters that have been proven, um, you know, stormw worthy. Um, otherwise, folks can be directed to other community resources such as churches, um, and other nonprofits, that sort of a thing, so that you're not endorsing a non-certified shelter.

Thank you. So, is there a code somewhere that would tell us what can and can't be in the storm shelter itself? So to the extent that you have any buildings in this city that have been designated as storm shelters by such agencies that it would come with a list of with um how that is to be used, how many people can fit in there etc etc. Um but oftent times churches and other organizations the DFW you know etc. oftentimes they provide resources etc. And so community members can be directed towards you know those to the extent that you need verification on any and all buildings that you know are certified or been sanctioned as storm shelters. Uh that's something I can do.

Thank you. Anybody have anything else for Chief Wisdom? Thank you, sir. Hi, Chief.

Thank you. Before we move completely out of the departmental reports and so forth, um I do want to remind council that um the next meeting is when I appoint or re or reappoint for the year. So, if you have any concerns, recommendations, or anything like that for any of the appointed positions, please um email me that or give me that information of your thoughts, um concerns or options for anything within those appointments to expedite the situation. Um I will also point out um just clarification um consent of counsel is not the same as approval of counsel. Um they're two distinct words. Um I know earlier someone had mentioned that uh consent equals approval. It does not um it is just consent. You're not saying you absolutely approve of the person. You're just giving the appointment consent. Um, so I would request if you can do that and that would be great to expedite the appointment and reappoint at our next council meeting in May. ADA parking at Community Center. Um, Shelley Kelly was not able to be here tonight. She had a previous engagement on that uh for tonight, but she did send an email which you should have in front of you.

So in that so the public can be aware, she is recommending ADA parking on the south side of the community center on the street between the community center and the bank. In my opinion, the best option would be to saw cut the sidewalk. They're directly south of the south entrance and create a ADA ramp for direct access into the building. That would provide two parking spaces with direct access into the into the building. It'd be it would cost us a lot less in the long run with the cost of esavating and the cost of the price however many how much a yard concrete I think about like 220 $230 a yard. It would cost us a lot less.

I just got one question. So, since this is roads technically, uh are we able to use that 1% like that we get out of roads for this?

Has to be on a string. But it wouldn't take a whole lot to actually carve out and put that ramp in right there because then we could actually have, if we do it there, straight out from that door, which is the ADA entrance, if we carved out that sidewalk right there and made a ramp, we could have literally two ADA parkings on either side of it. That would give us two spots that we could use at that point. And that probably would be the the least expensive to create the most direct um route. Um if we didn't want to go with her close to the corner compant loop

instead of going down the corner and then up that sidewalk and cutting across and in the doorway which is not 88 compliant way side where the sidewalk is with that 4 in lift is not ADA compliant either. But cutting that cutting that section out and making a ramp there just makes more sense. And then we already got the lights there and then we'll put another one in anyway. So, it's plenty of lighting. I'm not sure why the light hasn't been put up either. So, so we're going to have a higher cut.

I think that's something the public work should be able to do. Um, would you think to carve the sidewalk there and put the ramp in. I can talk to our new person when he starts Wednesday and see if that's something he feels comfortable doing or not. I suggest they do the pool first and get that done because it still hadn't been started. They've got it marked up. I'm sure that's washed away by and it's gone. They're going to have to remark and they're going to have to recall the gas company because I didn't even see any gas marks out there. We've been we've been

on that one for months. So, I I suggest they get that one going within the next few days. This area and the ADA parking at the community center just to be moving in that direction. How does the council feel on that? Do you feel that we want to try to see if the new person feels comfortable with carving that out and and doing it and if so proceed in that direction?

If it's within his abilities, I don't see a problem in it. Yeah. you know, if he doesn't feel comfortable cutting it out and forming it and doing it proper to where it's not going to break in a week, you know, and if he doesn't feel comfortable on doing that, would you like Becky to seek out what it would cost for a company to come in and do that? Yes. Yes. Okay. Who did the ones in the city on the corner?

Remember that before you done this before? Pardon me. Before we have to be very similar with the non slip. Okay. Um, flower beds community center. Have y'all been able to look at options that was sent? Any ideas on how what we would like to go with there? Where are they going to be placed? They can be placed along the wall. That's up to you guys. What do you want to put in? I don't know. Have a problem with that because then it takes away from the sidewalk

because it wouldn't be on the sidewalk. It would need to be in the grass area. Another option would be just to grasp it all and not worry about it.

I mean, I'm just worried about spending much money up there just because we've had instance with people have like destroyed it. Mhm. I hate to dump a lot of money just cuz like last year someone drove like a four-wheeler throat and and then also the rocks and all that and stuff. I just had to spend a lot of money and then it destroyed and you got to do it again. So you want to just grass it over? Just grass it over.

Grass it over. Resolution 473 in your packets. Have you had time to look at that? Um, I will say in looking at it, I did notice one discrepancy within the wording here. Uh the motion at the last meeting was for city work sessions to be the equal of special meetings pay and it doesn't reflect that. So do you all want to fix that word before passing it? What is it?

So, right now it reads that the regular meetings and the work sessions are the same cost. In the motion that came forth at the last meeting, it was that city work sessions would be at the same cost as special meetings. I think it needs to be okay.

Would we be able to pass a resolution without an amendment? Sure. So, if someone wanted to make a motion to pass the resolution with that amendment um amendments to amendments you might read off what

okay so the amendments are fine I'll read it with the amendments so the compensation of mayor shall be 75 per regular meeting attended Ed. The compensation for the mayor shall be 35 for special meetings attended. The compensation for the mayor shall be 35 per city work session attended. And the compensation for the mayor shall be 35 per city training course attended. The compensation for city council members shall be $50 per regular meeting attended. The compensation for city council members shall be 25 per special meeting attended. The compensation for the city council member shall be 25 per city work session attended. The compensation for city council members shall be 25 per city training course attended. I make a motion to pass the resolution number four 73 with the amendments. It's been moved to pass resolution 473 with the amendments as read. Is there a second? Motion dies for lack of second. The council's pleasure

Well, I will say I'm not up here for the money. I could care less. I'm up here for the decisions to put me here. Motion resent it. Motion sign for lack of a second.

Thank you. Okay. Is the council dropping that then? Do you have time? We need to correct the motion amount for the fire department security camera. something.

It needs to be corrected to 9:50. Correct. 9:50. I make a motion to correct the amount of the fire department can now 950. I second.

It's been moved and seconded to correct the amount from last meeting for the fire department camera um up to the 950 that it should have been. Any discussion? All those in favor? That's unanimous. Can I also make a request on those cameras? Can we remove the camera from the front door and move it behind Chief Wisdom's door desk where it points at the door because you have a camera that's inside public works pointing towards that door that enters into the fire department. The camera was put there in that location by the security people um for the hopes and ideas that it would get the city's assets, both doors coming in and all the assets in there.

Go to the assets if you move it to the to the back corner where it's not showing the firefighters getting dressed. Okay. Well, firefighters aren't getting dressed in there because National Fire Code requires them to have clothes on under their gear. Understood. But if they're wearing polyester, they still got to take that polyester off in order to put on proper gear. So, you want to move the camera where I can't see all the assets of the city. You'll still be able to see the assets. You'll see whoever's coming in that back door. You'll see whoever's coming in that front door. That's covered as protecting the assets.

Okay. What is the pleasure of the council? I say call the camera person and ask I mean if that if you move it to where I'm so sorry where did you say behind the chief wizard desk where it's showing the garage door and the front door. So you're actually seeing the front of the fire truck and then the one that's in the public works is showing the back door that leads into the fire fire station. So, you're going to find you're going to catch whoever's coming in or out regardless.

I mean, I'm I'm okay with moving it, you know, where it needs to be moved to to help, you know, whatever needs to be whatever you're looking for, you know. I I Whoa. I mean, whatever. No, no, no. That was you. You have it on your You have it on your phone. I don't understand why you have cameras on your phone. I I'm going the cameras around all of the city that are placed there are to protect the city's assets. But I don't understand why you have it on your phone does or doesn't or or anything else which is irrelevant. I'm not understand why you have it on your personal phone. Why you and Becky's the only one

doesn't make no one's doing anything shady. Becky's the only one should have it on be able to see it. That's my opinion. Do I need to make a motion on that?

So, is the council wanting the company called to see if there's a better spot that doesn't incorporate everything in the fire department for the cameras location? See, I have an issue with moving it because granted, you know, I understand the issue with, you know, people changing, but if they're all supposed to be closed anyway, my issue is is security. Granted, I don't see it ever happening, but it definitely can. What if we have someone go in and take things from lockers that aren't theirs, other firefighters or something? There's always dishonest people everywhere. We would not have that on camera if we move that camera. That is

Well, if they're if they're taking it out either door, yes, you will because you're not going to carry you're not going to stuff a 50ft hose under your shirt. I'm talking about stealing from people's personal lockers. If they take stuff out of there and shove it in their pocket, you're not going to see them walking out with it. Yes,

Mr. Mayor. Um pursuant to KSA754319 um B12 I'm asking um to discuss matters relating to security measures in the discussion of such matters of an open meeting would jeopardize such security measures. Uh I'm asking for um a fivem minute executive session. I'll make a motion for five minutes session to discuss security matters. Second, it's been moved and seconded for a fivem minute executive session to discuss security matters. All in favor? Okay, we'll return to the council session. This council chambers at 8:25

How would they like to stop somebody from stealing I don't like to put your hair on it. This is not about This is not about dressing down. This is about

the camera picking up conversations is what this is about. But they can't say that because if they did then they would reel their hand. How's the simple stage break going by the way? It's going pretty good. That's good.

Yeah, we've got kids coming um here and there. Like today we didn't have any kids, but like it some days we don't have kids, some days we have a lot of kids, some days we have a medium amount. It just all depends. Um I mean it depends on the kids and also if we're doing something really exciting because if they have like their Easter party or Valentine's Day party, whatever, more kids are going to want to show up. Yeah.

Um because they know they're going to get candy and they're going to have more fun. But I mean, if we have kids coming, um there's going to be a need for it. So, um we've got we've got a lot of donations. So many. And um so very blessed to have a community that and my family too have given a lot of donations. So very blessed to have those people give that many donations. Um we have stuff for every each one of our blocks. It's it's been amazing. The kids are having so much fun. So it's It's I'm really happy with it. That's cool. It's fantastic. Just would rather not get persecuted by it um at

council. You have to deal with a lot of Did you already get those schedule emailed over? Honestly,

well, I mean ultimately that should I would just deflect that back on like Mr. What's your thoughts on that?

I just pray a lot and put it in the hands of God because other than that this is insane. We should not be fighting. I'm sorry. We should just They should not be, as I've said 3,000 million times. We should not be fighting. We should have a unified front. I don't If I can understand that, and I'm 17, why can't they understand it? And they're old people. I've been I have been championing that cross for a while now at the same year. But the reason why the city has been dealing with issues is because of the fighting. And if they're fighting here, they're fighting everywhere.

Yeah. And it just shows that we're not unified to the public and the public can't trust a a front that isn't unified. Yeah. My other concern is when they how they talk to people too and like they talk to me in certain ways too. And so I have people at the school who love to be like student representative or have any type of involvement here, but they see how I'm being treated and they that. Yeah. Yeah. I take a risk even with the comments I made tonight. Like, you know, people might look at that and say, "Well, he she's a pastor. He shouldn't say anything." Because, you know, but

sometimes you have to speak up and you have to stand up for what's right, even if it means you suffer persecution from it. Executive session ended. No action taken. Presuming normal meeting. Make a motion to defer having the security company come in and check the placements of the cameras. see if it's uh what their best recommendation is.

I second. I will abstain. Who seconded? And I and I abstained.

It's been moved and seconded to defer to the camera placement people to come check the placements of the camera to see best if that still is the best place. the best placement for the camera. Excuse me. Any discussion? All in favor? Passes with one abstension. Okay. a set budget work session. Had a really good budget work session last week. We need to set another one to continue working on the 2027 budget. Anyone have a day that would work good for that? Saturday works best for you guys. Let's go in. I was going to say May 11th. That's what I was going to say. That's a Monday. But I mean, I'm open to whatever. Maybe. We'll see.

What's easier for you, Alex? We can do it June 1st. The weekends are hard now because my kids are I mean, we'll be starting baseball here pretty quick and plus coming up. So, so does Monday the 11th work? Yeah. You're a Monday for everybody at 6:00 to 8:00 p.m. Yeah. Yeah. So Monday May 4th. No, we have council meeting. We have council. Yeah, we have a council meeting.

May 11 at 6 to 8 p.m. No, 8 a.m. Okay. So, that's set for Monday, May 11th, 6:00 to 8:00 p.m.

student representative to the city council. Did you have anything? Coming in tonight, I h only had one question. But after listening and watching to what all has occurred, I have something more to say. The simple sanctuary and time routines, the programs I created do take place at Faith Chapel, which is in fact Mayor Young's church. I did not choose that venue be because I do or do not support the mayor. The mayor also never approached me about housing my programs. He had nothing to do with it. A member of the church offered the venue and I originally wanted it to be at the school but there was so much red tape and multiple conflicts. I wasn't able to do it there. So I looked at the church and I talked about talked with my team about it. It wasn't a single person decision. As for my desire to be a part of the decision when choosing my successor, this desire did not come from a personal interest, but a professional one. I do not want this everything I've worked for to be for nothing. I do not stand to gain anything from this. As I've said before, you all do not know what it takes to be student representative. Y'all wanted a student rep for a student's perspective. A student's perspective. So, it makes zero sense to not have me a part of that discussion. Finally, when it comes to possible friends gaining from this decision, I'll be frank. I don't have many of those. Aside from that, I I separate personal from professional. One of my friends, for example, used to help with my program. She's a good friend, but a terrible worker. I cut professional ties with her. Still friends, but she doesn't help with the program anymore.

I have nothing further to add. Mr. Mayor,

I just have one um clarification. Um Kansas law doesn't treat consent of council and approval as materially different in the marriable appointment context. The Kansas Supreme Court has referred to the council's role as approval and consent, describing withholding consent as withholding confirmation pursuant to Tucker versus Rainey and State versus Lander. Under Kansas law, third class city appointments are made by the mayor with consent of council and that requirement is expressly made subject to the governing body approval procedure in KSA 12-16128. So the statutes work together rather than creating two standards KSA 15204 and KSA 1216 128.

Thank you. Anything else? Jackie, can you email that to me? Please, please. Mhm. Council woman, I don't have anything. No, we need to go back to the dock.

Um, we table to the end the dock. Where are we at with the dock? My big thing is if we already have one that's already messed up, we need to get it fixed before we put a new one out there. However, you have you have a year to make decision on a new dock. My thing is they're already I mean they're want the price now and that's and that's hard to

Yeah. Anybody else opinion on that? I mean I I mean really I didn't want to be in into like lawsuit like there's a couple people said that it's been I mean that it is a bad jig. What if someone got hurt? I just hate to get into the lawsuit with the old deck. We have that dog needs to come out tomorrow cuz it's a liability right now. It's broken and it's and it's tilted like this and it's a trip hazard. It need to come out if that's the case. I am just worried about So, do we need take that dock out for repairs? Yeah. Take it out for

like look at it. Make sure I mean I mean can it be fixed? Look underneath it. I mean so remove it and examine it to see if it's if it can be fixed and what it would take. Didn't Didn't we fix it last year and it it's broke again? So I mean what did we do to it last year? Same thing they're doing now. Look, I understand, but I I want to know what I want to know what the city workers did to it.

They welded the ear on it that that's the pivot point on the dock and it broke off again with all the storms and everything. So, the weld didn't hold on that. Uh you got rotten boards on there. So, that's that are falling through. So, all the boards need to be replaced. And my honest opinion, they should go into tracks where they're not going to weather a lot. The whole thing needs to be rebuilt completely. So in that case, we might as well just pull it out, put a new one in at that point. I don't have the friends to give up. Mm-m.

And which I know everybody has really nice posts and there's nice bath books out there, but if we have one problem that we're not going to fix now that we're going to I mean later I'm going put a new I just hate to do that. So we tear the old one out and people do I mean I don't go out there fishing so I mean I can't sit here and say I I fish out there every day. I can't say that. But do people go out there on on that side where the dock is at and fish? They fish. They fish off that dock. That one that's broken. Yes. They go out there. We have

You've seen a lot of people out on that dog, Christian? Yes. In the last few weeks since it's been warm, probably half of the fishing licenses that I've checked this month have been off that dog. Okay. Thank you. Thank you. Um, so I I mean, yes, I feel like we should do the grant, but I feel like we should also fix this one first and then get the grant. When's that grant come up again? Next year.

That that's if it's available or or even if you know, Mr. George will even think about doing a grant for us. He has the previous administration kind of rubbed him wrong on the a few things on the grants and it's taken a little bit of sweet talking on my part to even get him to consider doing a grant for us cuz he really does not want to do Pleasant City after the last administration over one one council. Well, I I do appreciate everything Don has done. However, I feel at this point, my opinion is we have other things that are so much more important and and that we're facing. Um, and maybe that this opportunity would come up next year and we would be able to move forward then. In the meantime, I'd like to see us fix what's broken instead of going on to other things and doing everything else.

What's broken would come out of other budgets, not the parks. Budget. Exactly. So, if we if we decide to fix if we decide to tear out the old one and and put a new fix fix it and put a new one in there, it'll still come out the lakes upper department, right? Any repair work for the dock that's out there would come out of the parks budget. Okay. So can So is there a way can we ask who's in charge of the like which department? Jimmy. Okay.

Okay. So we asked Jimmy to get us some um information on how to get the repair bring it and him come into the council meet and tell us about it. Whatever you guys want. I mean, if we got to get it fixed because you said there was a lot of people out there, right? There there's a lot of people that use the dock. And when I stepped on there the last time, like uh Kenny said, the hinge with the one that is connected to the uh land. It was stepped on that and it was probably a 6 in 8 in drop because that hinge is broken. So, is there someone that could go out there and put maybe some tape across it with a sign that says the doctor?

We tried that last. We've tried that and it didn't work. If you guys are worried about it being a liability, then we need to pull it out cuz we've tried the tape and they just go right. I would say just pull it out. So, we need to pull it out and examine it to see what it would take to fix. Yeah. And if it's too bad, then he could drop a like a new or whatever that he thinks he can build. So, let me get this right. You guys want the old dock pulled out and see what it would cost to repair it. And we're going to pass on the new dock for now. Is that everybody's

cuz if we do the the um grant and then we don't do nothing with the old one and somebody goes and falls through or gets hurt, we're what's going to happen? You're going to get a phone call. Now, we could take the old one out and work on and move towards the grant also. And that would be the replacement of it, but there would be nothing there. But then you're using your money for your portion of the Yes. And you said 27 roughly give or take 27. And the longer the longer you wait, that number goes up. Yes. Yes, sir.

So, what if we take the old dock out and we take it out and look at it and inspect it on all of that and we discover that this dock is completely unserviceable at that point, can't be fixed, what do we do then if we have no dock to replace it with? Because this grant gives us an opportunity to replace it with something that is brand new. Whereas the one that we have now very well could be completely unserviceable and they can't be rebuilt or or fixed. But but that the dock that the brand new one is not going to be where the old docks at. It's going to be different.

Yeah. The location's different when there's a lot I and I understand that people go over there and take their boats and fish over there. But I also understand people fish off of that dock. It's a catch 22. That's just what it is. A lot of reason people fish on that dock, they get past the moss. They get past all the vegetation. That's why a lot of them fish there. You get farther out to the lake when you fish and you're not dragging in, you know, 30 lb of moss for a 2 lb channel cat. And like I said, it's to catch 22. Yes. So, okay.

So, what would the council like to do? Stick with the plan that was said, pull that dock out, examine it for repair, and pass on the grant potential at the moment. I'm afraid if Oh, sorry. I just need to know what to tell Don.

I'm just afraid if we pull it, find out that there's, you know, it's a no-go on repair, then we have no dock out there at all. And it is something that is needed out there that people do use. And then we just lost the grant till next year for it. And with the condition, it sounds like even the chief has come commented on that this dock needs to go. We just need to worry about putting a new one in. And overall, I don't see that it should cost us too much to pull it in and then work on the new one. Now even if we proceed with the the application for the grant um we can back out of it at any point also um doesn't look the best on the city but that is a potential. So, if we proceeded on the grant and pulled the dock out and looked at it and found out that the dock that's there is serviceable, is repairable, and we say, you know what, we're going to focus our money on that and hold off on the grant, then we could let Don George know, you know what, we're we're going to put our money here and there. But that would actually do that. The other thing is is if you wanted to proceed with the grant should the current doc be uncserviceable, you could pass the motion that way and we would only proceed to apply for the grant if that doc is unserviceable because we have um almost two weeks to submit for that grant and everything else.

You have until May 1st. Yes. So that would give us opportunity to pull that dock and look to see if it is serviceable, if it's fixable and and go from there. You only have a week and four days. So, um all you have another thing.

Yeah. So, so that's that's a that's an if scenario for a motion if you wanted to do that. Well, I was just going to say that if you were going to do the if then type of a motion, then that would have to include the authorization of somebody's discretion. Otherwise, a special meeting as said right now, the dock is unsafe. It's clearly unsafe, you know, and it's clearly not ADA compliant at all. And that's another issue that could possibly come up in the long run. Well, we can't get our family member out there. So, that's where I'm laying, you know, getting the new dock that's ADA compliant. We can have flat decking the whole nine yards to where we can get people out there and enjoy the lake cuz word of mouth goes a long ways for for our waterways and we might as well utilize our best best resources at our lake. I mean, so my biggest problem is if we Yeah, I mean, if the old one looked bad and we moved to the new one or to the boat ramp is well, parking cuz if there's a lot of boats on there, be parking issues. But if there's people catfishing off that off that and then like boats keep on coming in and out. I just don't want

the boats to disturb the people that do.

They do that over at Mount. They got the same style dock and they're the 99% of the time they're all pretty well curious. They're curious to bother. Okay. So, what's the final consensus to pass on and and just pull that one out and see serviceable? What do you want to do? We got to make a motion. Uh, I can make a motion. Let's pull the old dock out and let's look at it. See if it could be fixed. And if not, and if not, uh, but let's go ahead and apply for that grant now. And if the dog can be then we can pull out of that.

Okay. So you applying it for the 15,000. Yes. Like for the 50,000. And who do you want to determine if the dock is fixable or not? I mean, obviously Jimmy since he is like lakes, parks, and pools. Uh I would like to see another person, but I want another person though. Mhm. I I could come on up. Come on up.

I would say that in the last 12 years, that dock has been fixed, replaced, whatever you want to call it, three times since 20 14. Um, I understand your guys's need to not want to spend taxpayer money, but the fact is is if you don't do the grant, you pull up the thing, find out it's not worth fixing, now you have no grant, and now you're spending the $50,000 or whatever anyway to put in a brand new dock that we already have a dock there for. So, I mean, sometimes spending money is saving money. Isn't that the motion that you just made? But yeah, to see if it's fixable.

And we have to remember we got to run back. Yeah. Okay. Actually, so the motion is on the floor, but we don't have a second for discussion yet. That is definitely point of order here. Oh, I'll second. That way, you know, we can discuss it. Um, and in that portion, the motion is to pull the dock and see if it's fixable. And if it's not, go ahead with the grant if it is fixable. As I I mean, like I was like saying we could do the grant now, but also we need to pull that doc out and and look at it, but all at the same time, not after or or like before.

Just move forward with both of those, seeing if it's fixable and move forward with the grant. And if it is fixable, then we can pull out of the grant is the motion. And for people to examine whether or not that is fixable, we had Jimmy and well, we did the chief. He's experienc I was there when they fixed it the first time. Well, there we go. So, I Well, let's do Tristan and then let's do the president of like the council, too. Like, if you don't mind.

Yeah. Okay. So, that's Jimmy, Chief Snder, and Councilwoman Tre Ice for examining. Any other discussion? All in favor? Any opposed? Oh, sorry.

Were you in favor? I can't vote. Can I? Oh, yeah. I I I'll be in favor. Yeah. Okay. So, it passes with four and one abstension. Okay. Anything else?

Um, I just want to make it, you know, put it out there for everybody. Uh, granted, I was not, uh, was elected for service, but I chose to. and I came to the mayor. We talked about it. I'm not here for the money, but we get paid per day, per meeting, whatever you want to call it, not per hour. And I look at it as, you know, trying to get the pay changed as a little bit of compensation, not a lot, but a little bit to take me uh, you know, sometimes hours away from my family, but to help the city as best I can. And I don't see that that should be, you know, anything wrong with that at all. And, you know, I know it was brought up before with uh Mr. Portman about that and it's not that I'm money hungry. Granted, I haven't been to a lot of meetings yet, but you know, I see it as, you know, just a little bit of compensation for all of us to be away from our loved ones and to be here for hours on end sometimes. But that's all I got.

Thank you, sir.

A couple things. Uh, so I I have done it and I have noticed it like being done. We asked like Becky to like look into things, but then we end up bringing things like to the council like prizewise like I like I like obviously just did it with like the gas like monitor and then like Kenny did it with like the app for the clock in. I was wondering if that is okay or or are we like doing it wrong since we told Becky to do it. I was just wondering if because I don't want to be in an illegal situation, but I just want to make sure that is okay if if we do that.

I mean, you all are the governing body of this city and so to the extent that you bring with um yourself experience, training, education, skills in particular area. Uh there's nothing wrong with uh improving informed consent. The gray area comes when um you forget to realize that you act as a body as opposed to one individual. So to the extent that any one council member, for example, walks into city hall on a Wednesday and wants to sort of tell folks what to do, you don't really have the authority to do that. You have the authority to do that as a group. So as it pertains to like spending for example to the extent that you want to do research for the body to consider that's appropriate. But if you want to undertake to sort of contract with someone individually when council didn't make a motion for you to do that that's where you're getting into some gray areas. Um because then on that phone call you're representing your authority as the city. Um, so you would just have to be really careful with your verbiage if you're going to call to sort of make an inquiry or to check on something or whatever for the purpose of gathering research for the body to act on that you're not misrepresenting your authority to act, you know, in that moment like attempting negotiations or or that sort of a thing. But certainly to bring research for the body to consider. Sure. Um, that's

I mean I I mean I just wanted I mean I didn't want anybody to get into any legal cuz I I mean I because I feel like I did it once but I was just want to make sure for everybody but they answer my question. Uh and also one thing I really want to like horse to look into is a maintenance plan for the all the machine. an on paper maintenance plan that is not just on a notebook or an actual

because like I know cat like we'll give them one where it says you check this you check this you check this but and also like on that brand new machine it has hours on when you're supposed to change out of oil and everything I just want to make sure it is getting done so we're not in the predicament that that we were just in we had a vibrating machine everyone agree Is that something you can draft up for? Yeah. That way they all on the same page. What? Same same thing you do with drunk.

Is that something the council would say? Um, please draft that

and make sure they're putting the right well in stuff in it. That's all. So after the storms, I kind of went driving around and was looking at some of the the flooding in the road. And I think some of the flooding we could help control a little bit if we were out uh getting some of the ditches cleaned out so that it can properly flow. Um and that's what I've seen a lot of is brush leaves that were blocking it and it couldn't flow. And I would like to see um if boys can find time and gals uh to go out and you know maybe start cleaning that out a little bit. We are into storm season. Um and I don't think that some of the water would have been across the road if we would have been out there and tried to clean up some of the the ditches so that it could properly drain. Um,

I will say say to that real quick, it was something that uh Becky and I spoke about earlier today and that's one of the things you want to get the new streets guy on pretty quick because during the storm I drove all around the city and took pictures of where it's crossing the road, where it's swirling, where it's not going through covert so that we have kind of a make a a plan of action to get all of that done to get the water flowing the way it's supposed to because that's going protect our roads also from getting further damage. And it's going to protect our citizens properties. Yes. Because one citizen twice now has already pumped out 5 foot water out and it all has to do with water shed.

The next thing I got is I had requested maybe looking into some time clocks. Um, do we still have time clocks here at city hall that used to be used? The only thing we have is the um time stamp, which we just had to buy a new one, and it did come with some time cards that can be used for it, but you have to go in and physically do it. That's the only time card thing I have ever seen. And you were collecting different research for different programs and so forth.

I did. Um Kenny had checked out one of them and seen a sample of it.

It's called Connect Team and it runs off of your phone and it just all it is is an app. You click on an app and they've got placards go in the door or anywhere in the whole city and you just click click your time in and it actually tracks your time to where if if these guys are due money I mean the city pays them you know there's no confusion on what their hours are the whole nine yards. The other thing is it shows where they are. It's got a management personnel management part of it where it shows where they are at any one time during the day. So it it keeps track of their hours their or wages or insuranceances 100 100%. I'm not sure what program you use for wages, but

we have the and it does I don't I don't know. Yeah. I mean, we just pay to switch over to that that pay. Okay. So, I'm going to have to find out if that program is compounded. My question is, which um I don't have time. I don't have a problem with time um them clocking in at all. But, um my question is like if say Becky's running late and um somebody forgets to clock in and they come to her and say, "Hey, I was here at 8:00." Who's going to fix their time clock?

Well, Becky should be able to. I know, but if Becky's not here until like in the afternoon or even tomorrow, who's gonna who's going to be have access to all of those programs have it where you can back lock someone in um for it? The administrator would be able to have that um because most all of them, sorry,

um the city employees did hear about this and I had several of them come to me that they do not have a problem with the time cards. They do have a problem with the tracking part. The other thing is to consider is not all employees have city cell phones if I don't think we can make them put them on their personal phones. So, are you going to have to provide them with a city cell phone? Well, and we're already paying a lot of money for people to have city phones. Yeah. That's I mean I know it'll be a pain, but like the kind of cards where you just like slide it in.

That's what I'm saying. They had a a way that they could punch in and out. Um which I know that was stink for like some people. I mean,

can I can I ask something here? I guess um if there's a problem you think with one of the employees that are not clocking in and out or not making the time cards, whatever, if you would come in and talk and look at their time sheets to make sure that they're not clocking and if they've got comp time, if they've got vacation time, they're entitled to that. And I guess I'd rather if there's a problem with one employee, try to fix that first to see rather than to implement all this because I'm not sure that there's going to be a good way because yeah, the physical punching in works good for us in here. But then your public works people or your police officers are going to have to come to city hall to clock in unless you would get a different one for like down at the water plant. I think there's solutions to this problem and um I just think it's accountability. Um I have a lot of people who come to me um and I'm trying to help find a solution. Um the citizens want accountability and I don't think that's too much to ask. I mean, clocking in and out um isn't much different than them putting their hours in. Now, uh how will we reach accountability on on that in general? I guess that's what I'm trying to figure out because they're still going to clock in and out the same way. I mean the same concept that they do now in writing when they arrive and when they leave clocking in or clocking out

they're so right now they write down their times. Yes. Okay. So if they were clocking in and out and someone said well I seen you know so and so in Fort Scott at 2:30 and he said he was on the job. You know we have backup. We have proof to show He had clocked out. We would have that now with what they wrote down.

I think what the mayor is saying is that if a person clocked in at 8:00 a.m. and they clocked out at 5 5:00 p.m. and a resident claims to have seen them in Fort Scott on that same day, then we would challenge them the same way. If they clock in with the punch thing and then they clock out with the punch thing, but they went to for Scott in the interim time. I think he's asking how is that? How's that different? Because it's time stamped. It's not just something that's written in. Well, right now, like on their honor, they're saying, "I came at 8. I left at 5." And then someone's like, "Here's a picture of them at Casey's in Fort Scott." Right. So then you have the opportunity for Becky to say, "Hey, you know, where were you at this time?" Whatever. And then if they punch in and punch out, hey, I have a picture of them at Casey's at 3 p.m. Once again, they have the opportunity to explain, you know, their whereabouts. I think what the mayor is saying in the absence of something like what Kenny is suggesting, how are you otherwise providing that accountability throughout the day in a different way um than sort of calling them to account for any type of discrepancy. They can do what they want. I just want accountability. I don't disagree for accountability saying itself. I just wanted to know, you know, what if we're putting more

money into something, what accountability do we gain in that process that uh actually would give cause for that extra um cost to go out? Just being mindful of the money itself. But yeah, if at any point we have an employee that is claiming to go one place and seen somewhere else, um we want to know that so it can be investigated immediately. with the options of that stuff. Becky, we finished getting that together and send to the council so they could see the various option potentials.

So, how do you want to go with the ones that do not have city cell phones?

Are they paired up with somebody that actually has a city cell phone? Then just do it like do it like an apartment department head. This person and this person was on this job because typically all of those is a login per phone. I've had jobs where I've had to log in and out on my phone and um I had one particular one that pinged the location where I was when I logged in and it pinged the location where I was when I logged out. Um, beyond that, it did not track me at all. Um, and that just shows that's something that could be turned off manly.

Um, and that's one of those cases where, you know, I didn't have a problem with it. They wanted to know where I was when I logged in to work when I clocked into work and where I was when I clocked out of work. Um, you know, because you don't want to clock out from working in the city when you're up in Overland Park at the movie theater. Uh, that would give a red flag because you're not in an area. um something like that. So um I mean we could present the different options to you all to see what it would entangle would involve. The problem is then if it's a phone orchestrated thing, it's not something we could force. If it is a time card punch thing, um there's not a whole lot different from them writing it down like they do now.

Do they come here in the mornings over there at the um public works. Public works. I didn't I couldn't remember what it's called. I wanted to say department something. Public works and stuff. Do they go over there now and write down what the time they get here or how do how do they clock in now when they get here first thing in the morning? How do they clock in and how do they clock out? Um, write it on their time card. But where the time cards over there? Oh, yeah. I was going to say where are the time cards at over there? They everyone has their own and then they turn them in. Oh, so they carry it with them or Well, they're at their desk or

Yeah. They're just like a handwritten sheet or it's a form and it says in and out time and then it has places where you can put if you're out on comp if you're sick, vacation, if it's a holiday. So, do they take a lunch or Yes, they take a half an hour lunch. Um, unless there's like a water leak or something like that, then they may work through lunch.

Yeah. I didn't know how they clocked in. If they came here, you know, like over there and clocked in and then a suggestion, a suggestion that I would make to the council is if you have a moment to swing by city hall. Becky could be happy to sit down and kind of show you what they're using right now. And that could give you maybe a better start of maybe what we need to do to change it or alter it or give something else. Then it would be everybody has visual eyes on and um better suggestions on what we could do to make more accountability. Would that be something that would be doable?

Because we definitely want accountability for everyone. Did you have anything else, M?

Um the only other thing I have is um the student rep. Once again, we're talking about things that didn't pertain to why she's supposed to be here. And that's her gap with the school and the council. Um, I think the information that was given to us the last time you were here was wonderful. It was good feedback. Um, a lot of it we already were aware of, but it's good to have that type of feedback. I don't feel tonight that we had any bridge there. the student council and us.

Thank you, sir. Mayor, Councilman Bully, and myself went to Salai and did come training, which was very informative. I just want to let everybody know that if you get a group text, do not reply all because that will be a common violation. So just just so everybody's aware. So that way but they had a lot of good training and I recommend all of you guys to good information.

Definitely good good next time. I'll try not to. I'll I'll bring coffee on the last last speaker. Look, just because they fed us pasta and expected us to sit quietly. Yes.

Oh, I have I have one more thing. Can you tell me when the light the extra light's going to be put up at the community center?

Do we have a date on that yet? I know public works has got several things in in the the works at the moment. Trying to get that in also so we can check and see where that is on the everything. Okay. Um, two more things on that. We need to get a committee for General Pleasanton days going. So, what I would like to do is um suggest a day. Was any of you council members wanting to be part of that general pleasant days committee? I'm working towards that.

I'd love to, but I just I just don't have time. Okay. Um, so what I would like to do is kind of set a date so the public will know that anybody who would like to um or thinks they would like to be part of the general pleasant days committee uh to be able to meet and get things rolling on that. Um for that I will kind of defer over to Jackie Taylor. Is there a day or time that you Hey, Jackie, can you come to the podium, please?

Um, is there is there a day or time that you think would be more conducive for people to be able to meet? I know at um chamber meeting you had said that that would be something that would be good for people to get involved and you would kind of help where you could. Uh, but I know you got a lot going on in your life right now too. Um, my father's dead, so I'm kind of out of commission there. Um, I don't know. Daytime. Everybody works. So, honestly, I don't know. I don't know what October really caught me off guard. Um, so here's what I would like to do then at this at this point since I totally caught her off guard and her phone's dead too. Um, if we could just kind of think about what day might be good, maybe ask a few people um, even um, some of the chamber people that had said that they would like to be part of that and then at next council meeting kind of announce when that first meeting is going to happen so we can form the committee and get rolling on what we want uh, for general pleasant days itself so that we can celebrate this city. um in its rich history. So, and then um I was handed this April 20th, 2026. Um it says, "This serves as my as my official notice that I am retiring from the city of Pleasanton. My last day will be August 3rd, 2026. Hopefully, this notice will give the city time to advertise for the position and allow for training once my replacement is hired." Becky Hegwald, city administrator, city clerk.

Denied. Um, with that, um, it would be good to start, um, advertising now to see what kind of applications we can get for a qualified person or city clerk, city administrator. Is that something that the council would like to move towards at this time or have on the agenda next time? Okay. If you could put position of city administrator then on the agenda for next time.

Do we have to have We don't have to have both. We can choose one or the other, right? Because we don't I mean we don't have to have administrator and a clerk. We can have what either administrator or a clerk or we could just have a clerk. We need to have a city clerk. Yes, we need to have a city clerk is the option. You have a city clerk and a cycle. So we So the administrator is the optional. So we can So we could just approve the motion next time. Next time I'm not making a motion. So, but we can just approve the motion for just the city clerk to hire a city clerk. Okay. Just wanted to make sure would you like to speak into that, Becky? I would. Um, we have

basically have been doing the same thing as I did in Yates Center as a city clerk. And it is highly unusual for a city this size to have a city administrator. Um I'm not sure, you know, it was all done all before I got here, but um I've been basically doing both jobs and have not had any problem um as involved as the council likes to be. You know, I don't know if you need a city administrator. So, I would definitely think that would be something that you would want to discuss before you advertised. Now, because of the way we altered the codes this last time, if we did want to just have a city clerk, which is typically all you have for a city this size, uh we would need to adjust

a charter order, I think. No, it wouldn't be a charter ordinance. It just see So, the city code is 1-301 subject to the provisions KSA 1216128 and amendments there too. At the first regular meeting of May and each year, the mayor binding with consensus council shall appoint a city administrator, fire chief, city clerk, and city treasurer and then may appoint blah blah blah. But you have those two spelled out. So I would need to check to see about a regular ordinance since this is all governed by statute. I just need to confirm whether it would be

the the statute that it refers to um in statute 15301 I believe.

Uh it's yeah it it um so your guys's code refers to your code is 1-301 and it refers to 12-16128 and that one says from and after July 1, 2008 any appointment to any board uh commission advisory group or other body by the mayor of the city is subject to the approval of the governing body of the city must be acted upon by the governing body within 45 days of the appointment of the mayor the appointment otherwise the appointment deemed approved blah blah blah this particular statute that it references back to is referencing back to the approval not they're approving the how not the role itself

it is referring back to the approval not the roles that have to be approved so the roles that have to be approved is what is 15301 I and it does not let city administrator on a state statute level of that. Um but it and I know that the position of city administrator was initially created under a general um or a regular ordinance. So it could just be an ordinance resending city administrator which would be would remove her from that listing and the role itself if I understand correctly. Yeah, you would definitely have to make a motion to amend this part of the code

and then we can um make then we then we can make a motion to again I'm not making a motion so let's make sure we understand that clearly but then we can make the motion to do interviewing with a potential hire of city council. Right? Approval of city council for the city clerk

for the city if we do it if we just do a city clerk. So the city clerk is appointed with consent of council. So the council would still have to give consent over anybody appointed um to that position and and that would be to change that would require a a charter ordinance on how that happens. So, if you want to change or or uh remove the mail appointment authority, if that's what you're getting at, that would require a charter ordinance. So, we'll make a motion to remove the mayor of what? If you want to remove his appointment authority, okay, that would require a charter ordinance.

Okay. Because by statute the mayor appoints positions and then you all have consent. You have to do that process by which you either approve or deny. You make a specific finding right for why they would otherwise be unqualified or unfit you know and then so on and so forth. It goes until there is consent of council. If you want to strip them from any type of appointment authority that would require charter ordinance. Okay.

To change the whole process. Um, so once again, next council meeting is when I'm supposed to do my appointments of things and so forth, which is why I've asked if you have any concerns, people uh that you're interested in or anything like that, please let me know those. Um, that way I have time to actually try to meet with them and find out qualifications and so forth because I like doing that uh before the appointment actually comes within that. Are you I understand we don't have a treasurer. So are you going to be appointing somebody for a treasure? Um I will need to in accordance to the code treasures listed as a shall

and um look real quick. The shall ones are city administrator, fire chief, city clerk, city treasurer. Okay. the deputy the deputy city clerk which the deputy city the deputy clerk um city clerk is currently candy. Now a deputy city clerk may be appointed by the city council. The deputy shall assume the duties of the city clerk when the city clerk is unable to perform those duties or is absent from the city. So if you all had any intention of changing who the deputy city clerk is, um that would be something that falls to you all. That is a position that the council opposes.

That's 139 and it is you know yeah 139 the deputy clerk may be appointed. Uh so that is a may you can leave it right where it is without a problem but if you were looking at anything else Just so you are aware of that. What more do you do that as a city? What has been added more with being administer? Um I'm more involved in the hiring and the that part of it. Other than that, really nothing

and that's just with the baseline interviews and parts of that.

The um code for the city administrator is 1314. So if you all were going to eliminate the city administrator from uh 131, then you would also want to resend 1-314. Moreover, you would want to consider the roles, duties, powers, duties, responsibility of city administrator and determine whether and to what extent you want those powers, duties, and responsibilities vested into somebody else and spell those out in the code. You have a question. So, we just have the deputy clerk and the city clerk. And so we would just make a motion to the department has um come to whoever. So that's what I'm saying like you should review 1314 and see what all of those responsibilities of the city administrator are and you would need to determine whether and to what extent you're okay to just resend them or the extent to which you want to delegate them or vest those powers into a different person role within the city such as the public works director or parks and whatever water supervisor or clerk or deputy clerk. Um, so any and all of those powers, duties, and responsibilities of city administrator. um

which could be something we could look at specifically at next Monday's uh work session since we're talking about city codes because most of what's listed under city administrator is already listed under city clerk and powers that are given to the mayor already and um remain with the mayor and then other things would need to be determined as to who would be where. But we can look at that specifically at a work session next and we can change whatever we need to next Monday. Right. And then we can see what if a change is desired somewhere.

Yeah. We can look and see what would need to be put where if y'all would like I can bring a synopsis of all of those duties and where else they're mentioned within the codes so that we have a fuller picture. Just to make sure everybody has as much information as possible for a good solid decision.

Are you going to send out the SOGS that um he's sent to you? Yes. Matter of fact, I could just go ahead and do that right now since you have them in front of me. So, let's forward those. And do we want us to set an SOG work session to finish reviewing these? They still some changes. This is all the changes that the council has said thus far.

Um, we did. I don't know if that I don't know if they had a chance to add that or not. Okay. So, um, in that case, I'll just send it out. Everybody can have a chance to look at it. And if we need to, we can set a work session at next council meeting. Okay, that has been sent. Did anybody have anything else?

I make a motion we second. Been moved and seconded. All in favor? I I We are ajourned. I know. 9:30. 9:30 hours that and then she'll also