City Council - Regular Meeting

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Yeah. Seems relax, right now. I will go ahead and call to order tonight's meeting for Monday, March 16th, 2026. We'll start with the pledge. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

I say a quick prayer. Lord, we thank you for this opportunity together to discuss city business. We ask for you to be here and be with us as we seek your wisdom and your counsel in Jesus name. Amen.

Amen. We do need to amend the agenda to add three things to it. Um, one of those being an uh 10-minute executive session for attorney client privilege and anticipation of litigation. And we need to add um resolution 472 to the agenda. And we need to um add water department equipment requests to the agenda. Is there any other agenda amendments that people know of? If I can get a motion to accept the amended agenda.

I make a motion to accept the amended agenda. Second. It's been moved and seconded. All in favor? Agenda amended. Um, with that, right off the bat, if I could get a motion for an executive session for attorney client privilege in anticipation of litigation for 10 minutes, please. I make a motion for a 10-minute executive session for potential litigation. I'll second. It's been moved and seconded. All in favor? We're in executive session to return at 6:13.

Hey, before we go, can I ask a question really fast? Um, what is the and I know the answer, but I just wanted to hear it from the attorney. What is the purpose of having the executive session when we go back there and we say stuff, but then all of a sudden I hear it out on the street. So, what is the purpose of it that we're going back there and we're discussing stuff and then all of a sudden sometimes, you know, it could be like days later or whatever and I hear stuff on the street.

Okay. So, um we made a motion and it was accepted to go into executive session. So this is sort of eating into that time. Um but if something is happening in executive session that's privilege. Um obviously sometimes people this is a very small town people do know about items. But I didn't think we were supposed to say anything that was back there.

And I mean the whole point of executive session is that it is um not subject to open meetings. in executive session for the reason that it is able to be closed under one of the exceptions and if it's not to be closed then it's to be open. So I mean so you're not supposed to come out and and go like out there and say it out there in the public. Correct. Okay. Just want to make sure that's clear to everyone.

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at the same time.

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So, the fire department's over there. I think in like 2002

and then it was built a few years before that. This actually used to be a garage US executive session end. No action taking resuming normal meeting. For speakers tonight, we have Kayla Naval and Denita Garner.

Hello. Um, my name is Donita Garner. I am with Hope Unlimited Child Advocacy Center. We run the child advocacy center in Iola and we are um we provide courtesy interviews for um Pleasanton and we work closely with the chief of police. And so the only thing we're here to do is ask for you guys to join us to proclaim April Child abuse awareness and prevention month in order to partner with us. And we do a lot of different activities with kids to help bring awareness to child abuse activities. We do a lot of prevention work um around, you know, keeping children safe and keeping children in the home. So, we just wondered if you guys would join with us and sign a proclamation to proclaim April 2026 as child abuse awareness and prevention month. And I think you guys may have a copy, but if not, I do have a copy.

We do not have a copy. Okay, let me go ahead and put that up there. And I am Donita Garner. I know I need to state that. And this is Kayla Canaval. And this is Alandre. She is We are all advocates for the Child Advocacy Center.

And if you would like to read it, that'd be great. If not, that would be that'd be okay as well. And for um just for your information, the a child advocacy center works with children who have been abused. And so we interview them one time in one place where they don't have to go to multiple agencies. They don't have to go to the police department, the DCF office. They come to one place that's child-friendly. And then we help them through the court system and we help them receive therapy. We have a therapist in our office and work very closely with the mental health center to provide access, easy access and child-friendly services across the board. So that's what we do.

Do you work with DCF?

We do. We partner with DCF. They're one of our multi-disiplinary team partners. So we work with um the prosecutor's office, um DCF, law enforcement, um both the sheriff's departments and the city police departments. And we also work with any advocates so we can make sure they have resources from all all across the board. So we want to make sure they get the full services. And this simply says child abuse awareness month 2026 proclamation city of Pleasanton. Whereas every child deserves to grow in a safe, stable, and nurturing environment free from abuse, neglect, and exploitation. And whereas child abuse and neglect remain a significant public health and community concern, impacting millions of children and families across the United States each year. And whereas the long-term effects of child abuse can be profound, influencing physical health, emotional well-being, academic success, and future relationships. And whereas prevention is possible when individuals, families, schools, faith communities, businesses, and civic organizations work together to support children and strengthen families. And whereas evidence-based programs, early intervention, and community education play a vital role in reducing risk factors and promoting protective factors that help families thrive. And whereas organizations and advocates across our state and nation, including child welfare agencies, educators, health care professionals, law enforcement, and volunteers, dedicate themselves daily to protecting children, and supporting families in crisis. And whereas April has been nationally recognized as child abuse prevention month, a time to raise awareness, promote prevention strategies, and encourage all citizens

to take active steps in creating safe communities for children. And whereas the symbol of the blue pin wheel reminds us of the bright futures all children deserve and the collective responsibility we share in ensuring their well-being. Now therefore, I, Mayor Pleasanton, do hereby proclaim April 2026 as child abuse prevention month. Thank you so very much. We appreciate it. Thank you. Thank you. Thank you for welcoming us today. I mean, I know this is our first time, but anytime you guys have any questions, just let us know if you want. Thank you for all you do. Thank you. Also,

we also like to display our proclamations to show that everybody is joining us. Um, we put those on our Facebook pages, so it's kind of a fun thing. Thank you. Thank you guys. I appreciate it. Okay. Uh Jared Gilmore and Phillips. Our 2025 audit presentation.

Good evening. Neil Phillips with Jared Gilmore and Phillips. Know you got a busy meeting tonight, but you've got a lot of good information in here that we need to talk about. Let's skip past the letters that are in there and we're going to dive straight into the audit report. Page 1, two, and three is the independent audits report. The first paragraph talking about what we audited beyond the city of Pleasanton as of December 31st, 20125. The second paragraph talks about an adverse opinion. In the state of Kansas, we follow what they call the regulatory basis of accounting. It's not GAP, generally accepted accounting principles. So, we don't record capital assets. We don't uh record our debt other than disclosing them. those long-term liabilities just is get disclosed rather than as an obligation. We pick up majority of the cities in the state of Kansas, they're going to be on this regulatory basis of accounting. Couple of your big ones, THAA, Witchah, Lawrence, you know, those bigger cities pay for a GAP audit, but they end up getting this same information in the back of their audit once they're all done. But truthfully, it's a safe basis of accounting. uh a bond on the open market will sell in the state of Kansas. Bond will sell before other states because it is Kansas cash basis and budget laws. It's regulatory basis. Can't spend it if we don't have the money in the bank and you can't spend it if you don't have that public approval. That's what it comes down to. They call it the regulatory basis, but those are really the two main principles of the money. Can't spend it if we don't have the public's approval. Can't spend it if we don't have the money in the bank. Money in the bank is by fund, not overall. Just because we have money in the bank doesn't mean we can't just spend it. So the third paragraph down there is actually the most important paragraph. It's what they call an unmodified opinion on the regulatory basis of accounting. So what that means to you is based on the testing that we've did, we feel like you got a materially accurate representation of what happened during the year and how you ended the year without any further

modification needed. That's always kind of weird thing to say. Unmodified is the official term. A lot of times you'll hear the slang term, a clean opinion. That's what you have here is a clean opinion in your financial statements. Again, that is the slang language. Uh the official term is an unmodified opinion, meaning we think the numbers are materally correct. The next section talks about the basis for opinions and the fact that we follow auditing standards that are generally accepted in the United States of America. Plus, we follow the Kansas Municipal Audit and Accounting Guide. Then we've got a section there on management's responsibilities and the fact that these are your numbers. They're your representations with what happened at the city during the year and how you ended the year. Then you've got a section in there about audit responsibilities. You can see it's about 2/3 of a page long. Then we get into the supplemental information there at the bottom of that page. Continues at the top of the next page. That's telling you that we've audited everything that's in the little blue book here. So page four is where we spend the majority of our time. Page four is statement number one. It's defined by state statute as to show users at a glance that we're in compliance with the cash basis laws of the state of Kansas. If you look at the fourth column over, if any of those ended negative, that would be a violation of Kansas statute, meaning you've obligated expenditures in excess of that cash balance. As you glance down through there, you can see none of those funds were negative. However, I like this statement because it kind of breaks our funds up. Uh, puts them into their different categories. You know, people hear we have $1.4 million out there of unencumbered cash. They want to know why we're not doing this, why we're not doing that. You you'll get that question as a council member is why we're not doing these things. Well, this statement will help you define and show your citizens that number. like the general fund, the very top line, that is your police, your fire, that's your municipal government.

You can see we started the year out with 162,000. We brought in a million69, spent 1,110. So actually ended the year at $122,000 of unencumbered cash or a lot of times you'll hear that as cash carryover. So that's your general fund. The next section, they changed the name of that. It's been oh five, seven years ago now. They call those sections the special purpose funds because they want you to realize that those monies are collected and restricted pretty much by statute. Like your very first one is the canal consolidated streets and highway fund. Uh the best example of that is every time somebody in the state of Kansas puts gas in their car, some state gas tax goes to the state, turns around and comes back to us based on population. Can't spend that money for anything but streets and alleys. We have a water line break, a sewer main go out or lift station go out. Doesn't matter. Can't spend that money on anything but streets and alleys. What you when you're looking your street fund, you can see there it's up for the year. 376 is what we started year out. We brought in $600,000 and that's between the sales tax and your gas tax monies. Spent 235. So actually carried over $741,000 in the streets fund. So, I think I had heard that you have a street project coming up that you've got some match with it. You're going to you have the money sitting there in the street fund to be able to make that match to be able to do that project. So, this is where you come to look to see if you have the funds in each of these areas. And the name kind of helps you define what they are. You know, like a m municipal equipment fund. Uh those are monies that are set aside by state statute. Once you put it in there, you can't spend it for anything except for equipment. The next line down, you set it aside for police equipment. Then you get on down towards the middle

of the page there, you've got capital project funds. When you get into capital project funds, you're going to see when we come back to talk about audit that capital project funds are not in the public budget. Your capital project funds are specifically approved. That's where you get your public approval is the project is approved in a public meeting. So that's where that public approval comes into play with those. Then you've got your bond and interest fund. Those are monies that you're setting aside to pay your bond and interest payments. And then the last section, they wanted you to know, the state of Kansas changed the names to business funds because they want you to know that those are treated as a business in the state of Kansas because there is actually a statute out there that says once you use all the money or pay all the bills of that utility fund, you can do anything you want with the profit. We have some cities that transfer to utility funds, which you do that or to the general fund. you help subsidize the general fund by any profits that you make in the utility funds. There's some that don't do that. They issue additional property taxes and make less on utilities. It's all kind of just how we go about it. But in your case, you do make a little bit of profit in some of your utility funds, which you do end up turning around and transferring to the general fund so that your property taxes for your citizens are a little bit lower. But you're when you're looking down there at those utility funds, none of those should be a surprise. Uh the sewer fund being the biggest one there started the year out with 157. We brought in 289 and we actually spent $428. So down to $19,000. But you got to remember in 224 we had the sewer line project that was going on. And so I think we knew those expenditures were going out the door in the state of Kansas. Then you add back incumbrances because those expenditures do include accounts payable and incumbrances. So, it includes obligations. That's what's kind of weird in the state of Kansas. We don't get to

recognize if somebody owes us money, but yet we have to recognize it if we owe somebody money. So, that's why it's cash receipts in the second column over. So, it's only cash collected. Doesn't matter how much somebody owes us. The next column over is expenditures. So, that includes any money that we would owe anybody. Obligations. That's what the term they use. So we add back incumbrances to get a cash balance there in the last column. You can see it comes down to 1.5 million and then there's a reconciliation of the cash accounts that you have down below that. So overall looking at the very bottom line you can see we started the year out with 1.2. We brought in 2.6 million spent 2.4. So uh carried over $1.4 million of unencumbered cash. Again, kind of restricted by those different fund names. Questions, that's where we spend the majority of our times on that statement number one there. All right, footnotes. We'll get into page five starts into the footnotes. Footnote number one, pretty much if you pick up any of these audits in the state of Kansas, you're going to see this exact same footnote. It's prescribed by the Kansas Municipal Audit Accounting Guide. It really just talks about what our basis of accounting is. When we recognize those cash receipts, when we recognize property taxes, uh re how we treat reimbursed expenses. There's a budget um summary page on page seven talks about our budget process. Where there's information that's specific to you is when we get on to page eight. The top of the page talks about compliance with Kansas statutes. As you glance through that paragraph, you're going to see that we didn't have any statutory violations that we had. The next one is deposits and investments. In the state of Kansas, we are limited. We have $1.4 million. We can't just go out and put it in the stock market. We are limited about where and how we can invest our monies.

And that paragraph actually gives you a couple of the statutes out there that's restricting those. And then we talk about the fact that all of your funds at year end were covered with what they call securities pledged, meaning you're a stepped up creditor at the bank if it would have failed. Uh I always kind of explain securities pledged. It's kind of like the mortgage on your house. The bank has put their name on your house. They have no right to your house unless you stop making payments in which they could go out and grab your house to collect their collateral to get their money back. Well, the same thing's happened at the bank is they have put your name on some of their investments. you have no right to those investments, but if the bank would fail, there's a law out there that says you get to go out and grab those T bills or those T-notes and recoup your money. So, basically, you're a stepped up creditor with having the securities pledged. The next section talks about your uh capers and the KPNF system. Uh this last year, uh you can see we talk about it. It's about it's a second paragraph down there on page nine. you contributed $40,000 last year into the capers system and then the KPNF was $54,000 last year that you contributed into the system on behalf of your employees. Remember KPNF was something that was new last year just started putting in for that. So that was a new expenditure that happened that wouldn't have been happening in prior years. I do also want to point out on in the middle of page nine there, they've got that net pension liability. That's one of those gap numbers that gets disclosed, but it doesn't show up as an obligation up in the front financial statements. So, what that number is is the state of Kansas doesn't have enough money in the capers and the KPNF system. So, if they ever gave the pension back to you and said, "Here, you administer it, you wouldn't have enough money by $375,000 for the capers and 243 for the KPNF to be able to pay your employees out." Now,

I would hope that the state general fund would cover that and not just give it to all of our cities uh to have to figure out how to fund it, but we have to disclose that. If you were doing GAP financial statements, that would be recorded as a liability, just so you know. Page 10 is the schedule of long-term debt. So, this is the bonds and the loans that you have as a city. you are limited in the state of Kansas about what kind of bonds and what kind of loans you can actually have. We can't just go out and get a loan with the bank. We can't get a capital lease with the bank or it's actually called a financing lease now. But you can see there, I like this this uh layout because you got a beginning balance. You can see total between the general obligation bonds and your financing leases. We started the year out with $4 million. I'm just looking at the totals line. you paid that down by $151,000 of principal down to $3.8 million. So, we actually paid $109,000 of interest this last year. If you do look at that second column over, you're actually setting in some pretty good spots with your bonds at 2.5%. Um, the city I was at just last week, their their newest uh bonds that they just issued were three and a half. So, interest rates are going up right now. So, setting two and a half% is pretty good. The next page, actually it's the next two pages, is the schedule of payments of that long-term debt. And you're going to see it's the next five years of increments, then five-year chunks after that because most of your planning as a city is done in five-year phases. So, this kind of gives you a layout of how your payments are coming due. The next page, page 13, is just additional. It's a different type of disclosure for those financing leases. Again, I like that chart better because

it shows the beginning balance, how much we paid, what the ending balance was. Then we talk about other long-term obligations on page 14, which we talk about your death and disability of benefits, your compensated absences, uh other postretirement benefits. Footnote number eight there on page 15 is risk management. How do you handle risk? Well, most of the small cities that we deal with do that through the risk management through purchase of insurance policies. State of Kansas, we are allowed to self-insure, but most of the cities that we deal with are buying it purchasing insurance. We've got a footnote there on inter fund transfers. You are limited in the state of Kansas about what you can do about moving money in between funds. Uh, as you look down through there, you can see there is a statutory number beside all of your transfers. So, all transfer last year were within state statute. And then the very last thing is subsequent events, which we didn't have anything to disclose there. All right, we'll go a little faster here. We're about done. I won't go page by page here in a minute. On page 16, this is prepared to show users at a glance that we're in compliance with the budget laws of the state of Kansas. That's that public approval process. You can see our general fund budget wasund $1.2 million $1,225,000. We had some budget credits. Those are like refunds. If you get a refund in the year in which you receive the refund, it actually extends your budget because you get to spend the money again basically. So you have total budget for certif or for comparison of 1.2 1,261. We actually spent1 million110. So we had a variance or under the publicly approved budget by $151,000. As you glance down through there, like I said, this is to show users at a glance that we're in compliance with the budget

laws of the state of Kansas. You glance down through there, you can see all of your funds were under budget. All right, the rest of the document is the buy fund information. It's going to be pretty close to the numbers that you've been seeing already. Uh the biggest change there is we did have a a journal entry that we ended up recommending about accounts payable. Uh there was that stuff that you pay in July that gets charged back to December. And so we went through and we were trying to make sure that we get all that stuff charged back to the right budget period because of that obligation law that's out there. But on these schedules, you've got a prior year comparison. So like your very top line is your general fund. Top line is advorm taxes. That's the property taxes that you have and that your citizens have actually paid because this is the cash receipts. Remember not how much they owe, how much they've paid. In 2024, you can see we paid they paid $391,000 in 2025. $446,000 is what they paid. But the next line over that budget is the taxes that you actually levied against your CI citizens at $462,000. So that next line, that $15,000 in that last column, that's your citizens that did not pay their property taxes this last year. So the hope is that next line down delinquent tax is your county gets those collected and then that money comes in as delinquent taxes on that next line down. which you can see in 25 was only $44. But you go down through there, you're going to see most of your revenue stayed pretty consistent or up just a little bit, mainly due to our property tax increase. Then you've got your expenditures laid out there by budget. You're going to see that like the

general fund, uh the very top one there is personnel services. Uh the prior year was 223. In 2025 it was 213. We'd actually budgeted 135. So it was a little bit over budget. Then you've got contractual services, commodities, and capital outlay there. I would say the one to probably note would be your police on the top of the next page. You got to remember that we had one some turnover. So we had people in the academy while we had another while the police chief was here having to work. Plus, we just talked about that $50ome thousand number of caper or KPNF that wasn't in there in the past. It's now included in there. So, you've got anomalies here of things and these kind of help you uh dive down and see what those are. Like I said, I don't know that there's any one page we ought to set and point out. The next page on page 20 is your streets and highways. I might just point that out because we did go to the 600,000 from the 400,000 the year before, which is mainly due to the sales tax monies that are coming in. So, getting a little bit of money there. You know, it does it takes a lot of money to do streets. Chip and seal is pretty cheap, but if we try to do anything else, it ends up running into quite a few dollars, which I think you've probably seen that with this match grant that you have coming up of how much it costs just to do the the street there in front of the school. So, got law enforcement. Uh, the only other one I thought we might just take a gander at real quick would be on page 36. You're going to see those expenditures. You know, our revenues stayed pretty consistent with our sewer collections. And then that's where you had that sewer line project that was coming out this

last year. So, it went from 336 in expenses to 428. So that would be the main reason for that decrease in that sewer fund there. Very last page on page 37, agency funds. Those are cash that's in your account that's really considered somebody else's uh waiting to be paid to somebody like municipal court bond. Those are bonds that are being held eventually will either be turned back over to the individual or turned over to whomever once it's all satisfied. uh youth sports, those are monies that they're collecting as donations. So, they're going to use them in the youth in the youth sports. Kind of again, the names help define what's out there. All right, let's talk about the two letters that are in there real quick. Let's see. There's one that's got a date at the top and one that doesn't. The one that the date at the top, let's talk about it real quick. It is a what they call a letter to those charged with governance. In the past, if we had any problems encountered uh during the audit, any difficulties encountered, management wasn't cooperating, we would have orally came to talk to you to tell you about those situations. As you know, I didn't come talk to you because management wasn't cooperating. It is what I would call a boilerplate letter because we've got to put it in writing now to tell you that we didn't have any difficulties. We didn't have any significant problems. We didn't have to consult outside accountants because you're doing something crazy with your records. It is important that you do read through that letter because it's a letter to those charged with governance. But it is boilerplate, meaning we didn't have to modify it in any way for any of those kind of situations. The third page of that, actually it'd be the third and fourth page of that is the adjustments from where the numbers went from where you last seen them and approved them to how they show up in the audit. Here you

can see the very first one there is the biggest one by far that is putting those 13th month expenditures back to the 12th month. Not a big deal in my mind. We do that for a lot of the cities that uh we do audits for. We actually do 48 cities now. We're up to the last page, the last couple pages of that is what they call the client representation letter, which has signed between management and the auditors. We're now required to give you a copy of it. U I often refer to it as the reminder letter because as management read through that, they should have told me about everything that's in there. Material lawsuits, conflicts of interest, problems with the IRS, problems with the Department of Labor. Again, I'm making light of this letter because it's boilerplate because we didn't have to modify it in any way. But as management read through it before they signed it, they should have made sure, wait a minute, I forgot to tell Neil about that specific thing that's listed in there. Again, it's three pages long. So, there's a lot of representations that are made there. All right. There's a separate letter that's in there, and this is the problems. This would be the internal control letter. Um those of you on council in the past will see these remember these same two comments. Uh the first one is preparation of financial statements. Uh you do pay us to prepare your financial statements into the required format. And in the little blue book here uh we are pointing out that the auditing standards at the upper level they call it the US government auditing standards require that you do that. everybody in the state of Kansas. I I think I have one client that usually does it for me, but she's still I still have to make changes to it. Uh we type your financial statements, get them into the right format, purchase the KMAG so that we can make sure all the footnotes are updated and got the newest current wording in

them. The other thing that's in there is what they call the segregation of duties. Uh we want to remind you you are small staff. You know, basically the buck stops with you. We should trust staff or they shouldn't work for us, but we've got to be professionally skeptic. We've got to look at what we're signing, look at what we're approving. Uh you are the final stop there. Uh, I give the example, those have been council before, you'll hear me. I've gave this example every year is we talk about the city of Humboldt. That city clerk stole $110,000 in one year and she stole it with five signatures on every single dollar she stole because nobody was looking at her. They trusted her. She was a master city clerk of 30 years. She had been there for 30 years. She got into gambling and she stole all that money in one year because she got into gambling. thought, "Oh, I know how to do it because I've been here for 30 years." Started stealing and she handed it to council and they seen it every single month, but not one of them actually really seen it. So, it's called professional skepticism. It's not that we don't trust staff. We've got to be professionally skeptic. And our name means something when you sign it. That's the most important thing you got to remember as a council member. Your name means something. Your signature means something. What kind of questions do you have of me? It's kind of a long presentation, but there's a lot of information in there.

How much do we pay for pay you to do this?

I believe it's around $6,800. Then we also come back and help you do your budget and that's usually around 2500 I believe. It's all based on time on the budget. Uh we come back and help you get it in the prescribed formats. management does a lot of the work, meaning they give us projections. We help you try to get it in line so that you can fall within the revenue neutral rate and make sure you've got all the right lines for the statute. And you got to remember in the state of Kansas, we're zerobased budgeting. So we budget every dollar even though we hopefully don't spend it. So sometimes those budget numbers look a little inflated on some of those line items, but it's because we do that zerobased budgeting in the state of Kansas. But we don't want to spend all that money. Don't want to spend all our budget. That way you have cash carryover.

I was just wondering. No problem. It was done through the bid process. I believe it was been this is our third year for it. So any other questions? Thank you, sir. We need a motion to accept the I'll make a motion to accept the balance audit or the audit.

I sir been moved and seconded to accept the audits as presented. Any discussion? All in favor? Accepted. Thank you.

Thank you. Um, moving on from mayor's comment, I had a couple of comments that I just kind of wanted to throw out there, uh, because we have gotten several, um, questions at the city on why we don't look at this grant or that grant or the other grant. So, I did want to kind of let everybody know that the city is nonprofit as a government entity, but we are not a 501c3 nonprofit. That's a different category. And oftent times someone will look at a grant and they go, "Why doesn't apply for this grant?" Um, that grant is actually for a 501c3. That's a private organization that's nonprofit. it doesn't classify for a city or apply to us. So, I did want to um mention that. And also um just a reminder, I know that as city council people, you get in and you're trying to do your absolute best as a council and learning what that means, learning what it consists of. unfortunately run across that the training that's available for um governing body generally isn't provided by the league until April. So it's coming up in April. If you haven't gotten signed up or haven't figured out how to go, I encourage you to um set aside some time, go to that. But I did want to read something just to kind of make an explanation here on that. It says uh city powers and meetings. And this is coming from the governing body handbook uh chapter 4 and it says city powers and meetings. The basic power of the city

cities are vested in the governing body and cannot be exercised except in an official meeting. Mayor and mayor council cities have individual statutory power but those are primarily of administrative and executive nature. Uh it doesn't override anything. So when the council is not in session, the individual members have no more legal authority than a private citizen. Um on down it says actions outside of a meeting are not binding. An action of a city governing body cannot be taken by individual members acting independently in any way. Uh so just a reminder that as a governing body, you have power here to speak as a whole. And oftent times if you um want an employee to do something or you're wanting something done in the city, please contact a city administrator on that um part. Uh not the employee directly. And if you contact the city administrator and say, "Hey, I want this done." And she's looking at it going, "This is going to take up three or four days." um she's probably not going to twist and do that because that's one member asking for it as opposed to the council as a whole. So if there's something that's going to be timeconsuming for our city administrator um I would request that you remember to bring that here to council meeting where the governing body is um convened to request that. that way she knows that she has the majority speaking into that um and then she would be happy to fulfill that um as requested. So just a a minor underlining there said I know that training isn't until April but I do encourage you please do that um within that. So sometimes if you say hey Becky I want this done and then you got well why

didn't she do it? if it's something simple within the scope, she'd be happy to. But if it's going to be a lengthy process, um that's where she kind of goes, well, I need more than just one council member saying to do it. That make sense? So, where do you fall in with if you're if we're not here, where do you fall in to that category? So, would you like to answer that?

Sure. So by statute, the mayor has superintending authority over the over the city. So his authority extends beyond just the council meeting because by statute he's um obligated to fulfill the superintending of the city and the way your codes are written is that that is in conjunction with the city administrator. Um so when he is operating in a superintending uh capacity it for the most part your codes require that to be handinand with the city administrator. It's the individual council members that do not have superintending authority except until um you all make a motion here or reach a consensus here during the council meeting and are directing for you. So, and within that, our job is to make sure that we're following the the laws and the statutes of the city and the state and country. And um we are trying to make sure that we're fulfilling the wishes of the council. Um so, whenever you all say, "Hey, we'd like this done," then we make sure that that's what we're working towards.

Okay? So, I'm not questioning Becky. I'm I'm trying to make sure that I understand what everybody's role is. So, because it's in the codes that you're the superintendent, then you make the rules basically. Am I understanding that right?

So, the codes of the city of Pleasanton are were ultimately made by city ordinance and adopted. So, the council um and in this case obviously passed councils passed an ordinance that um codified the ordinances for the city of Pleasanton. Um for the most part, those those codes are also reflected in state statute. Uh where those deviated from state statute, there was a charter ordinance once upon a time. Um but otherwise even state statute induce the mayor of cities with superintending authority and that is otherwise um codified by your city codes. And so um the way that this is a city of the third class, it is in conjunction with the city administrator. And so that means that uh the mayor of a city of the third class functions in his capacity as mayor the entire time of his election elected um cycle. The city council operates as a city council during public meetings. Um and so to the extent that the council has requests of city employees or directives for departments um that is made by motion or consensus during the functioning as city council which would be at a public meeting but I I don't see that there's anything wrong with talking to our employees. Um so Of course, in your capacity as citizens of the city of Pleasanton, anybody can talk to whomever they want to talk to. Um, a as it pertains to

directives or instructions for employees or departments or policy or governing authority, that is what happens at the city council meetings. So if in during the course of a week uh or weeks or days or hours in between meetings when things arise um ordinarily those can be emailed to the city administrator to be put on an agenda to be addressed as the governing body. If those amount to something of urgent importance, you could request a special meeting in order to be able to address those things so that you as the governing body can um insert your will or your um direction on the city as it pertains to those affairs.

Thank you. Um, also the question came up at the last council meeting regarding the duties and responsibilities of the student representative to the council. Um, just wanted to read what this resolution 455 says on all of that. Duties and responsibilities. The student representative shall attend the regular scheduled city council meetings and provide input on issues relevant to the youth population of Pleasanton. I will say she is not here today. Uh she was on a trip that she did inform me that she wasn't going to be here uh today for the student representative shall serve as a liazison between the city council and student organizations or schools within the city. The student representative may propose initiatives or projects that benefit the youth and broader communities subject to approval by the city council. The student representative shall comply with all applicable city policies and procedures regarding conduct, participation, and confidentiality. The student representative shall not attend closed sessions or executive sessions of the city council unless invited to attend by the city council. Um I I know that a lot of what our student representative to the city council has done um up to this point was before several of the council members that we have um took office. Um I will say that she has been uh a lot involved in a project that she was doing trying to in engage the students of the city of Pleasanton in um a postchool activity of different sorts. She actually did a schoolwide survey on things that the students wanted to see, things that they uh requested within that and then she decided to put feet to the ground and

present something that they could actually attend to fulfill some of the things that they had put in that she had found in her survey that they were requesting. So at this point she's in the middle of that experimental stage of how many would attend an activity that the student said that they would like to um see happen. So that is where she is on that trying to fulfill and do as much as she can uh to meet those responsibilities going back to the school and I believe um at some point within the next couple months we should see the results of her post survey that she is uh putting together to do on why the students did attend, why they didn't attend, what would make uh it more appealing and things like that so that she can bring that to the council and present sent that to you all to kind of speak into the young people in the city of Pleasanton and what they are

wanting, how they're feeling. My whole argument on that was that she sits over and same thing week in week out, week in week out, but it still doesn't tell us anything about what the students are requesting from from the council. It doesn't say anything about that at all. That's where I brought this up last council meeting. Okay? It's not bridging. It's not bridging the school to the council at all. It's bridging her project council. That's it. Okay. So, you would like to see more I'd like to see more activity from the school. More activity through the school. Yes.

Um from the students themselves. Okay. Well, if we remember correctly, at the meeting when you brought the survey to the council, there was also um street lights that were mentioned that the students would like to have um more brought out so it' be lighter, especially around the school um when kids walk home in the dark, especially in the spring and the fall. Um, also sidewalks as well as things for kids to do in the town, which this uh project that she did fulfilled that something that she had seen that needed to be done that she could fulfill. So, that is where she worked on that. As far as the street lights, have we done anything about that yet or looked into the sidewalks or anything? I know several street lights that were out have been um fixed and u as far as sidewalks around town. I know that they mentioned that that's a large project that would have to be something planned out and contemplated within that. But I can most definitely things that we would like um her to work on and do or questions that the council

has the student body is what I'm we'll find out more what what the student body is asking out of us. Okay. So, more reports from the students to the council of what they could. Okay. What was the resolution?

Resolution 455. You can have this copy if you like. Okay. within the scope of that. Is there anything else that the council would like to see or hear from our student representative to the council? And the school is on board with with this project as well. Yes.

Thank you, sir, for clarifying that. Okay. Um, if I could get somebody to motion for a fivem minute executive session for non-elected personnel to discuss job performance. Like to make a motion for executive session to speak on uh just lost my train. You can read it right off the paper. duties from non-elected personnel. Non-elected personnel to discuss job performance.

It's been moved and seconded. All in favor returning at 7:07. We'll be right back. Uh Mike has died. So just to let you know, that's why it's not on. Oh, you got it. Okay. You can do that when you get back. All right. I need you to get to Missouri. They're mighty slow over there. It's hard to find

like 15 minutes. I know they're elected. They're not account. And they just did they just get the new few months ago?

I'm not sure about land. We don't know about fires. lower,000 county.

Who was the clerk? Was it Dave? He's gone now. I had another clerk. She last turn around this 48. As I said, I need

Yeah, I know. It's brutal. It's a Missouri they're good offers are scarce. This is not easy way up to Missouri's lake. That's northeast corner. That's Monroe City. What Monroe City, Missouri is their auditor 19.

They voted. But you can't get them to market because they can't

or right and and I keep telling you can do cash basis in do it and it'll be easier. Don't go back five years. Start right now. They still some of them do. Some of them will find out. Okay, fine. That's just makes sense with a small county. I mean, it's crazy. They could not, you know, get kicks in tens of thousands. And so I know nobody enjoys like I got 35 years.

Oh yeah. Oh no. I was like this is Bob and he's giving me an education. lead. So you think some of these are assume that's do whatever's in there but the two you got one right here that's on the higher end

right and so you know it's all the last 10 years in the last 10 You got that one lease that's a five. You know, I know the bankers so I can call first national that's I'm having some thoughts about

Yeah, you might be after. Yeah, you might talk about the fire time with Okay. Executive session ended. No action taken. Reser normal meeting. And if I can get somebody to motion for a fivem minute executive session for non-elected personnel to discuss potential hires.

I make a motion executive session for non-elected personnel to discuss possible potential hiring. Second it. Been moved and seconded. All in favor returning at 7:13.

You got that one. There's something 11.

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Executive session ended. No action taken. resume normal meeting. I make a motion to go into executive session for an extended five five minutes to discuss potential hires. Okay. Motion is set forth for an additional five minutes for non-elected personnel to discuss potential hire. I second it.

It's been seconded. All in favor to return at 720. What was that? I can get your

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Yeah. It's not accurate. It's not.

Yeah. I would like to get those Who are you? way.

You ever hear anything? Executive session ended. No action taken. Resuming normal meeting. I make a motion we go back into executive session to discuss uh potential hire for 10 minutes. I'll second.

It's been moved and seconded. All in favor returning at 7:31. guarantee I mean that about% life. I get the feelsens.

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water. Jimmy who did the foundation.

Oh, okay. Oh, yeah. I mean, looks like they did pretty good job. Executive session ended. No action taken. Resuming normal meeting. Um before you do the consent agenda, I made a mistake and I have got the payroll and the accounts payable numbers switched around. So know that the 80,000 is the accounts payable and the 22,000 is the payroll. Thank you for that clarification. And

before we move into the agenda, I'd like to briefly briefly clarify a procedural point for the council and the record regarding prior meetings under posted city code 1-211. The city has incorporated the code of procedure for Kansas cities as governing parliament parliamentary authority for council meetings. Under those adopted procedures, ruling on motions including the motion fails for lack of seconds are made by the presiding officer. My understanding that the city attorney's role in this context is advisory, meaning the attorney may explain the rule or confirm the presiding officer's decision, but does not make the ruling herself. I respectfully request that that we follow this procedure going forward and that records of the previous council meeting minutes be reviewed and if necessary corrected to accurately reflect the proper procedure for the motion so that our official records remain consistent with the procedures adopted by our city codes. I'd also like to this this clarification be recorded in in the minutes of today's meeting and just to clarify during our last uh council meeting when the motion was made on the floor council bully made a motion and when city attorney asked for him to clarify all of us were just kind of pondering whether we wanted to speak she mo she made the motion motion dies for lack of second as it's beyond her scope matter for you to take deciding officer's job, not the city attorney.

Thank you. Also before we also before we approve the agenda, I've noticed back on uh several of the agendas that where it says accounts payable and payroll disimbursements, there was no um what do I want to say amount there on on the ones that go out on Friday. I don't put an amount in because I'll still do bills on Monday morning. Okay. The ones here always haven't. Okay.

The ones here, the numbers here will match your report in the in the agenda of all the separate expenses. I just don't always get all the bills done before Monday. Okay. If I can get a motion for the approval of the consent agenda. I make a motion to approve the consent agenda. Second. It's been moved and seconded. Any discussion? All in favor? Any opposed?

One opposed. Passes. City administrator and departmental reports. The only thing I have is an update on the growth of the filter house at the water plant. I talked to the structural engineer today and he has given guidance on how to put the support beams in and we should be able to do that in house and John and Josh are going to start on that tomorrow and then they are still working on the specs for the roof replacement.

Did y'all have any questions on the departmental reports as emailed to you? Chief Snider,

for the first two weeks of March, we had 160 calls for service, seven citations, 40 traffic stops, checked two fishing licenses, three arrests, four drug cases, 15 reports, 17 callouts. Um, some of the mo more notable calls for service, we had one for abuse, one battery, one criminal damage to property, two domestics, one fraud case, three juvenile incidences, three mental illness, two sex offenses, one suicidal subject, and then we did two search warrants. Um, animal control and codes. Uh, sent out four notices, five letters. Currently have 31 open cases, have closed 13 cases, currently have two dogs in the pound, and have also responded to nine animal related calls. Thank you. Any questions? Chief Wston,

good evening everybody. Um, to start off with, I told you a while back we was working on a list for wants, needs, and and it's put in here as critical. um needed to upgrade and wants for the future. And I have copies of this now as we move forward this list can be added to. So, um, the next thing I have is I have been approached again for a junior firefighter program. I've talked to a couple of people that have been in it before and they say that that um to start off with, I need to get council approval to check into this to see if this is something that you guys would want you council people would want me to to pursue. So, first off, I'm here to see if um if you guys would approve me to pursue uh a junior firefighter program. I do have um last I knew three people that was interested. Um I've been told that I would have to reach out to like the Boy Scouts of America. That's where I would have to start with and go from there. So, we can get more information if you want me to pursue that, but I'm not I'm not going to pursue it if you don't want me to.

What What would be in this program? Um it would be um like ages of 16 to 18 um to where they would have special special restrictions that they cannot do on fire scenes. It would be younger people that want to be part of the fire department, you know, um to get training, to see how things go, to do things with the fire department. But it um from my understanding and don't quote me on this is um like the liability insurance and stuff would be through the Boy Scouts of America is what I've been told but I have not contacted them so I don't know if that's actual fact or not. So I want to definitely tell you that upfront. I think that's something that we definitely could talk more about. I feel like right now our main goal is to get the fire department up and going y

and focus on what's more important at this point and that could be something uh that we look at on down the road. Yeah. Okay. So I I mean as if you guys are okay with that I will start you know that's something that just doesn't happen in a twoe period or something like that. So, you know, I could start reaching out to them people. They could start uh getting information back to me. We, you know, and then we could do something there somewhere further down the road if that's something you would like me to do.

Um, can I get someone to motion for an executive session for 10 minutes with non-elected personnel to just to discuss job performance? including the fire chief. Okay. Say I need a motion for executive session for 10 minutes for non-personnel elective including prior chief wisdom.

I second. It's been moved and seconded. All in favor, we will be back at 7:51. Yeah. What happens? No,

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cuz he was pushing retired selling open.

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shut it off for a little bit.

Because I can't remember which one was or how it exactly Those three things

basically all right. I remember years ago. Executive session ended. No action taken. Resuming normal meetings. Um, prior in the past you have asked myself um several of you about checklist about how we want to go about making firefighters um where they everybody has the same checklist to go off of to drive the truck to check the truck out. Um I do have some some stuff here that you can look at. I only know one copy of these. Um, you can pass them around. I've got this on my computer at the station to where you can look things over, see if you guys I'm willing to if you have something that you want to add or whatever. Um, this is several different copies in there. Um, one of the last things that I have is last time I presented about a four

gas gas detector. Um, council person, Councilman Wills brought up another one. I have the specs on that, but I did you guys get the specs on the one that he had he had. It should also talking about the gas analyzer. So with the one that I actually presented, it has the LE, which means lower explosive limit.

And any gas analyzer or detector that reads LE will effectively detect natural gas. Okay. If you want to look at this sheet, this is the one that he has that I printed off of the email. So, um, while speaking of the fire, uh, the the gas detector Uhhuh. and everything. Um I understand that there was another gas leak past week. Yes. Um did how did we handle that?

Whenever we first got on scene, the first thing that was done, the gas meter was shut off. It was reported to dispatch at the time that it was shut off. I verified that time with dispatch. Um we made sure that everybody was out of the house and I made contact because Atmas had already been called. I made contact with the serviceman that was coming to find out how far he was out so we could give the homeowner some expectation of when they was going to get there. And at that time he was only like three blocks away. Um whenever the atmas service man got on scene, I told him what we had done. He went and talked to the homeowner and whenever he went inside and come back out, he said that the fire department could clear.

Okay. Um last council meeting um at approximately an hour and 9 minutes in uh when asked about what would be what you would do until we got a gas detector, you stood right there and said that you would call in mutual aid with the county to make sure that you had the tools necessary on scene. Did you follow what you said? Um, I followed with I at that meeting I talked with the attorney and we said that um, from this time forward I said we're the first thing we're going to do is shut the gas meter off because that was brought up in the meeting that we need to shut the gas off at the meter. I did not call county in um, I can I will tell you this. Um, I talked to the service the Atmas serviceman the next day to find out what he had found out. And he said he couldn't find anything whatsoever and he was at the house for over an hour after we had left.

Okay. That's postn knowledge, not pre-nowledge. So, we don't know what the liability was when you first arrived. We um the doors were open, everybody was out of the house, and we shut the gas meter off. So, nobody was in the house to to um have any possible issues or damage until Atmas got on scene which was four blocks away. Okay. Do you feel that you followed the SOGS that you have currently presented examination

to did I call for mutual aid? No, I don't. I didn't. I'm trying to build this department that um to where we can do these things ourself. But that was my mistake of again not calling for mutual aid for the county to come in. Um the what what um Council Man Wills said on the lower explosive unit uh low lower explosive levels um that I did not know and whenever I've been reading about these gas detectors and the different levels and the gases and stuff that they detect. I did not know that that lower level would also pick up natural gas. I know it will pick up propane.

Okay. It is always best practice to lower the liability of the city um in every situation that you are going to that you do not have the tool necessary to deal with it. That is what mutual aid exists for. Okay. Well, shouldn't we leave that at the discretion? Fire chief. Yeah. Cuz it's that's his job. He's on scene cuz it's it doesn't Okay. So at his discretion, he said, "I will call for mutual." Each individual scene is going to be different. It's not going to be the same one. It's still going to have gas. Yeah.

But I mean, if he shut it off and then Atmos has been called and Atmos has come come down. And they said he said it's been shut off. We everybody's been out before we got here and everything. And do you want us still to stay? I assume he said that. I wasn't there cuz I'm not a firefighter and everything and Atmos says you can leave. Every situation is different. It's not going to be the same and everything. No, we're still going to have a gas leak and it would your All right. So if your gas we did have a gas leak because the when the city was doing our

Yeah. like outside but inside your house if you had gas leak and someone showed up with no gas analyzer and then let's say Atmas had one that redraw which it happens and they cleared and then then you had to go to the hospital right after everybody cleared. To me, I would rather have two gas analyzers than just have one because that one could And I want to know from you on the last gas leak, not this prior one, but the last one. Why did you call Atmos to see what how they call? You said that you talked to Yeah, I talked to them. I didn't talk to him. Why did you talk to them about it? Why can't I talk about No, I'm just asking. I'm just asking why can't I talk to things? I mean, why can't I talk to people?

You can't. because I had someone come to me and said that somebody from that apartment went to the hospital like for possible of like natural gas exposure. So I wanted to know what happened. Okay. So that was not said out here. That's why I'm asking you why did you talk to them? I mean I mean you you could talk to anybody. I mean we could all go talk to anybody but I was just kind of wondering why you talked to them and everything. Cuz if I didn't cuz if I have 10 people come up to me, I Okay, make sure that we communicate. Okay. Okay. So, if I have 10 people come up to me, I'm I'm I'm going to try to figure it out. I I agree.

And then also like just to cut the whole like situation down, just go to the person that would know that actually shut the gas off, see where the electrical leak was. Well, I was just wondering why, you know, and I and my thing with the mutual aid is there is some firefighters on the city that has said out there in the public that they're not going to work with 920, but we have an automatic aid agreement. So, uh, which they come to our structures, we go to their structures. So, they're going to have to work with no matter what, right?

So, they're not want to call mutual aid because of that, then why do we even have it automatic? uh that the what you're talking about there um I have talked to the people that have said that and I said that we are either going to be professional about this or we're I'm you're not going to be needed on the department up a mutual aid agreement to my understanding and you can correct me if I'm wrong a mutual aid agreement is where he has a structure fire and he calls in for assistance, mutual aid comes. Okay. So,

is that correct? No. Is that correct or am I wrong? That would be a mutual aid. However, what we have with the county is an automatic aid agreement that includes automatic aid for structure fires both to for structure fire.

I'll say it again. What we have with the county that was emailed to this entire council is an automatic aid agreement that states there is automatic aid for structure fires both to us and us to them. Within that automatic aid agreement, there is a mutual aid agreement within that for other things necessary. If there's a moment that we do not have a tool, such as the case with a gas leak at the moment, we have that mutual aid that we can call in that helps lower the liability of the city in dealing with something with the tools necessary to deal with that that we can call in. We can call in.

We can call in. But see, it's the way the way it's worded is it's not mandatory. It's at it is not mandatory. However, liability against the city is what we're wanting to lower here. And if we don't have a tool, then the wording needs to be changed to where it says mandatory because if it does say mandatory, it's still going to be at his discretion. At the last meeting though, we all asked them to contact uh was it and to call out for mutual aid to have their gas detector on the scene until we get one of our own.

So, I can solve that. Let's Let's make a motion to approve $1,270 for the X am 2500 gas detector for the fire department. I second that. There you go. Okay. Okay. Motion on the table is to approve $1,270 for gas detectors. Gas detector. One one gas detector. Um, any discussion? I don't know why we're just getting two, but all in favor?

Any opposed? You favor opposed or opposed? Okay. Passes with opposed. And how long will it take for us to get one? Yeah, that's not that one. office. Um I will actually I called um Bill Schneider a while ago. I will call him. Um actually the $1,270 one I think is through NAFO if I remember right. So I would have to get in touch with um Okay. How much does it pay? 12270.

Okay. So that is the one with through wise fire through with Bill Schneider. I will call him as soon as I am away from this podium to find out how fast that thing can get here. Okay. Um just so we're clear, um I don't believe anybody that's not willing to use every resource necessary to lower the liability of this city should hold the position that they hold. So I am requesting for absolute clarity that you use every resource that you have to lower liability and consider the safety of the citizens of this city above whether or not you do or don't want to work with the county or anybody else. Do you think that's a fair request?

That is a fair request.

Thank you, sir. As it pertains to the liability for the city as well as the fire department and individuals including the chief in defense of any claims against the city's liability, we will be called upon to answer the question as to whether or not we followed our standard operating procedures and standard operating guidelines. So to the extent that any department such as the fire department has standard operating procedures or guidelines whether or not they've been finalized the draft that you have to go on that is to govern your behavior as a department that is going to be called upon us as to whether or not we follow those procedures. If we don't have any that are adopted by the city, it will be understood that we are following nationally recognized standard operating procedures and guidelines. So to the extent that your national standards and or local standards govern the situation at hand, we will be called upon to answer whether or not we adhere to those. Um, since we're on this subject, um, not everybody in this town uses natural gas. There are a few propane companies, propane tanks and stuff that we could be called to propane leaks. Um, gas detectors do detect propane. Um, in our in our um procedure that we do with natural gas, we call Atmas and make sure that the residence is is clear. Propane is who knows who they use. Who shall I call whenever we shut the g the propane off

at the tank and make sure that the resident is clear. What you know because they could use feral gas. They could use um H Heartland out of Mount City. They could use who knows if they own their own tank they can buy propane from whoever they want. So, if I'm I I'm not trying to be a pain in the butt, but if I'm going to follow, if I'm going to set a procedure that I'm going to call for mutual aid and I'm going to call this company to come and check this and I'm going to I need to know on on propane um electricity if there is an issue. Are we calling ever ever to come and pull the meter? Because I can say EverGy doesn't care past the meter what is going on. Um not trying to be a pain. And I just want to know

my advice is that you follow nationally recognized uh standards regarding the handling of classes of claims or liabilities. So to the extent that you have standard operating procedures and guidelines that you are expected to follow in your industry that you follow those procedures and that when you're called upon by this council or by a court or by a citizen as to what is your procedure in handling propane and handling electric and handling natural gas that you're able to say without a doubt that you followed nationally recogn recognized standards in your industry and or um the city codes or the city's recognized standard operating procedures and guidelines. I have nothing else. If you guys have any Thank you, sir. Moving to skid steer. Mr. Watts, of the skid stephers that we've been looking at, is there one that the public works would determine would be more conducive than others so that this council has that information for proper

I don't remember exactly which ones it was that I looked at. It was early last week when I looked at them. Um, I believe I believe it was Bobcat was one of the cheaper of them. And then sort through the Bible here. Did we have this in the We didn't have this in the budget for this year, right, Becky? Well, it's not specifically for that. There is a municipal equipment fund.

Okay. So, according to this, it is a Bobcat T770. And if this is accurate, it is $4,410. This is with all discounts and everything that they'll give the city and the tradein value of that machine. What did I say? $44,10. I apologize.

Apparently, I'm dyslexic today. Let's get 40 of them back up. And then I took Heritage out because it was pretty steep. And then other than that, there's CAT. And there's three different auctions that Cat had uh sent that. So there was a Are these to buy outright or is this a lease program? The information I have is to buy out. I did contact um I contacted them about the lease and there was two and I sent them to Kenny.

Did you the lease programs? If you do the lease programs, it's about sixes on the annual payment if you buy it outright. So, it's it balances either way. Also, on the lease program, there's no trade in to do a lease. So we'd be stuck with the machine. So and did you ask them that if we blew up the motor we would be responsible? I did if if on the lease if you run it that part of the maintenance agreement does not cover that

270. So anyway um apparently one of their smaller ones is a 270 XE. This is from Caterpillar with all discounts and trade in. It is coming in at 59,3562. Now, is that got the high low? Yeah, they've all got the high. You talking about high flow? 40 PSI. Uh doesn't say on here. No, we can't fix the other one just to get us by until it's worth to have. Well, I mean, still the documentation isn't there that that

So, if they send it off to uh John Deere, right? We've sent it over to Adrian. Look at they're going to cost $1,000.

I mean, where do you go? I'm not going to say that entertaining the idea of fixing it is out of the question, but as far as us sending it over there, I don't know what they're going to find. They get into this thing and they completely start tearing something apart, then they may find something else. I don't know. This was a checkup that it went to. That's all I can tell you. Um, it was not a pull the motor out, tear it apart. It wasn't pull the pumps out, tear them apart. None of that. It was they run the machine or however they tested it, this is what they found. This is what they quoted. So, with the amount of hours on it, I I don't know.

And it doesn't have very many hours on it. Almost 3,000, which according to everybody that I've talked to, um, it's not that old either. 2017, so it's almost n 9 years old. And it's and it doesn't have very many hours on it. So, I am not understanding why we're not fixing we're not going to send it out to fix it. Well, are they?

According to everybody I've talked to, about 3,000 hours is max out before you trade in. That's according to John Deere. That's according to um Caterpillar and some of the major ones I've talked to. 3,000 is about about where you want to start trading them in if you're going to do that. They don't say you have to, but if you want to keep a good machine that's in good health and without spending tons and tons of money, that's about where it want they want them traded in or recommend it. Reason being is because anything after that, you can pretty much guarantee you're going to start having to replace things. Also, it depends, yes, how well the machine is taken care of. Clearly, this one has not been well taken care of, maintained, or anything. There's things on it that are broke that I I honestly don't know how it's gotten broke. I really don't because when I worked at Tower Metal, we abused those poor machines religiously. And I I've never seen some of the damage that this one's got. The only thing I can say is you get them in bind and things are going to give. I don't care how thick it is or how stout the metal is. Metal will bend and it will tweak and it will break. And this is the one that when you change fluids on it before, you found metal in the

Yes. fluid. They fixed. That was from the hydraulic pump. According to what Adrian was telling us, metal shavings. They fixed it. They fixed it. They fixed it. But where was the metal shavings coming from? The hydraulic pump. Yeah. Which they completely tore out the motor. No, it's all hydraulic fluid. They completely tore it out, rebuilt it, put it all back together, and apparently the uh kind of like transmission, all the clutches and stuff had disintegrated and tore themselves apart. Don't know what caused it.

So, as soon as you got it back and you had to change uh fluids on it, have you been putting in the fluids that it requires or are you just putting in the fluids that you can go and get? because it really depends on what it takes because you have to with those machines you have to put in the certain kind of fluid that takes them. So I'm asking if you put

according to what I have been told this is okay to put in them. Now I did find out that um apparently regular maintenance on this particular one for this size machine is roughly 500 hours as far as servicing the hydraulic fluid. I'm going to say that probably was never done to be completely honest with you. Do you have books on this stuff?

We do, but they had not been filed or filled out many. Well, in this particular case, I think there was somewhere in here. It there's a deal in here that after it was bought, it was only filled out a few months all the way back to 2017. move forward with this 525 council regarding skid steer at the moment that we 12,000. Yes. 12,000 last year and it was going to be another 12,000 this year.

Yes. To fix what's wrong with it. Well, I'm not even saying that they find everything and to fix most of what's wrong with it because they don't know about everything. Just their initial assessment, it was $12,000. Yes. When they start tearing into it, it can be $25,000. So, you were looking at the potential lease. Um, have you canceled that concept out at this point with the I haven't I haven't done anything with the leases. I just figured, you know, that with the cost between what it's going to be at the lease lease end of it and what it's going to be just to buy it on our annual uh municipality part of it, they balance out. So, just don't worry about the lease. You're still going to get the same warranty through uh buying it outright

and then proper maintenance and everything is still all the same. Okay. So, in the process of purchasing them, you've heard Mr. Watts's concept of a few that are good is one of those one that we would like to approach um in consideration. I do have a question. In my person in my personal view, I think you should be going with cat because there's more more abilities to get them in here to get them fixed than anybody else. Okay. The warranty with the cats, is that price included with the estimate?

That I do not know. Oh, I had an added added maintenance cost, but when you buy the new one, it's actually implemented into it. But they have an extended one that goes with it. Okay. Cuz I was looking at that as far as the warranties, and the Vermeir looks like the best to cover everything. Yeah. When I when I talked to Robert, he explained that part of it, too. Okay. And I I agree with you going with the cat. And I think we should, you know, and they come and when they do maintenance, they come to you. You don't have to take it to them. They come to you and do the maintenance right there on site. You don't have to ship it to outside of the business. Stay right here.

Do you have a favorite that you looked at or what was that? 270. Yeah, I think. Yeah, there was 27. Making sure got the high that way later on machine that fits the Bobcat. So, when I talked to um the guy from CAT, I told him specifically that um if we were to get one, we had to have one that was relatively comparable to what we had. That's where all these quotes I

are based off of is our machine. They had their inspector, whatever, come down and look at it. This is the machines that they sent that was the closest that they had to these machines. Give or take a couple of horsepower um couple inches in width, things like that. So, and I was specific about asking um on the width if these were under 81 in. Reason being is because our our trailer maxes out inner fender to inner fender 81 78 77.8, right? Now that would be whether out of the cat ones, which one are you suggesting? Then

it doesn't matter to me one way or the other. Um I do know um we've got to maintain something of relative size. The reason is because if we use a smaller machine, we put these bigger implements on it, say like the bush hogs, things like that, it will destroy these hydraulics. Absolutely. Tear them apart. So, we don't want to undercut it by going too small. That's why he sent these. Uh, the 270E is one of the 270E or 270 was one of the smaller ones. It was a wheel loader. Um, I don't particularly care how we all go. I will say I do know in the past that that thing has been rode on the streets almost religiously probably since it was it was made or since we got it at least. That will have to be a thing of the past because that is murder on the hydraulics if we get one with a crack. It's terrible on the streets. It's horrible on the machine dry work either.

They're not. See, that's what I'm saying. So that's another thing. I mean the machine has to overall be taken care of better. I mean it's just like this track. Yeah, we can track them but is it good on the machine ultimately? Very short distance. Yes. I don't have his numbers on those.

Um there will be whether we go with tracks or wheels. It ain't going to matter. There are going to be some exceptions to the road tracking. One of them would be um like citywide cleanup, uh emergency storm removal, things like that. Other than that, we can kind of strategically plan. If we know we're going to be going specific places, we can load it up and take it that way to do citywide cleanup, things like that. Emergency dormant removal, that's kind of a horse of another color. I mean, that is what it is. Do we have a way to haul it? Yes, ma'am. We do. Okay. We've got a couple of ways, actually.

So, my next question is, um, what trade value are they giving us if we're going to buy this out, right? Uh, it depends on the company. I know one was like 32,000. I believe that was, uh, RNR. Yeah. Thank you. And the rest of them are relatively close to that. They would come to they would come down and look at it.

Yeah. Do a final inspection because they're not going to I wouldn't I wouldn't expect you to come down and buy it based off of what you already found out. So I I would almost assume that they would come down and do a final inspection before they would do the trade in on it. I mean, we're talking thousands, not hundreds. So that would only be logical in my opinion. What was the amount on that 270? Oh, now you're asking a lot. Well, I've got that one, too. Let me

The 270 XE was I've got in front of me any or anything else that is on the gill, I believe. Wow. 270 XE. Yeah. What are you wanting that one or the 275 here? Well, I've got the 270 XE. Okay. What's that one?

Okay. So, the trade in on it is the sale price is 83,2562. The tradein is uh 59 35662. And that little dude is a tire loader. That is a wheel loader. The 270 XE, I believe, is probably going to be their tire or their wheel loader. And the uh probably the one you had as their track. And then they had the great big, which was that was the 275. Oh, come on. Don't do that. Oh my gosh. I got the 275.

Okay. So, you got the 275 XE. Okay. So, yeah, that the other that So, that must be the ginormous one they sent cuz the other one was a 275. Oh, yeah. This is a 275X. I'm just trying to find the price list. 858. Okay.

Um I that I don't know. I'm going to assume probably. So um I know Trump started messing with the uh steps laws and whatnot, but I don't think that is going to be on the Let's hold comments from the floor, please. Well, I'm just saying acknowledged.

Um, I do know we did replace the dev system on this particular one and it was ridiculous. So, I I it is it is something to take into accord. But I'm going to assume that probably every one of them is going to have it cuz not everything does anymore. Yeah, I'm pretty sure anything over 75. Well, and I mean even even still yet, I mean with Trump doing what he done, it's shouldn't be in effect yet on these. So, what is the pleasure of the council?

I make a motion to approve the sale of the cat 270E for amount of $83,32562. Can you repeat that number again? 8323 8322562. Sir, I'm sorry. Go ahead. Been moved and seconded to approve the 270 CAT at $83,22562. Any discussion? The motion was for sale. Clarification. Is that a motion for purchase? Yes. Motion for purchase

for purchase of the 270 cat at $83,22562. That second is for on that. Okay. Any discussion? All in favor? Any opposed? Does not pass. Okay. So, it's the pleasure of the council.

I mean, the only reason why like I didn't vote, I mean, I want to know more and I haven't went through all of them yet. And plus, I want to make sure that is there death, is there not? on that machine. That's what I want to know. I mean I mean before we spend more money. I mean like I said that deals out in a year we got to go spend that kind of money just go fix it. That's the only reason why I identif.

So are we kind of narrowing it down to the cats this this one to find out if that um if not to find out on one of the other cats that does or does not have it. What is the preference of the council for it or for it not? I mean, I would like to go with like cat just because we have like the exper that guy can come, but I just want to do more. Yeah, I'd like to see what he give us for trade and have a better figure because I don't think that was that's fair. Yeah, that's fair. That way we know exactly. Then that way we know how far down the payment would be. So, we're seeking for the trade in price that he would give us and um if it has deaf

on which particular 270 the 270 or 270E 270. Okay. I'll say that little letter means a big difference. 270E. Okay. Anything else you want to know about it? And that's the wheel lo is the track I believe. XC. Is that the what? 270E. 270 because these have trade in values on them.

Yeah, they have trade in. Are you wanting a current trade in or or what? Cuz they do have tradeins on the price that that they're listing the 85 whatever it was is with the government discount plus the trade in. So they're they're very expensive machines. We're talking over $100,000 machine pre that' be your cost basically. They're very expensive machines. I didn't see where I listed but I don't see

there's no money. Yeah, it has a trade in value of 23,900. Maybe that wasn't so I stand corrected. It did have a trade in value. So, is the 83 with the trade in or is that pre-trade in value? Pre-trade in the the cost would be 59,35662 after the trade in. Okay. So, that's what the motion should have been. Yes. How much

is that? 59 35662. That was the one. That's what the motion should be made. That was Now we just need to find out if this got the So this is the one you want. I can make that call tomorrow. I'll find out. You said the consensus of everybody. This is the one you want to find. The 270 XE, right? Okay. All right. So it's the XE, not just the E. The SE or just the E. 270E. No, no, it's an XE. XE. I don't I don't have it. I have say and that is the the wheel loader too. So, okay.

Um, we are three weeks out for our next council meeting. uh do we want a preliminary uh approval of this if it does or doesn't have depth on that or do you want to just wait till the next council meeting for that final decision if this is the one we like at all all other facets

just throwing that out there so you be able to move forward with it instead of having another 30e wait well I also believe with it being a brand new machine that it's going to have that that's already going to be equipped with it. I really What does it say? What year that is?

A 20 26 Well, I didn't know 26 was Yeah, cuz it's only telling me the horse. And by the hor you' be able to know if it had not a uh a back sheet on it.

There is a little decoration. just says TVA. I can tell you that a quick online search says that the CAT 270 XC um is equipped with DEF. Pretty sure they make it a requirement anymore. Yeah, it's anything over 75, I'm pretty sure.

Which it was looking like that one's $115. Okay, I reaffirm my motion to purchase the cat for the price of 59,35660. How much? 60 or 62. $59,356. 62. I second.

Okay. It's been moved and seconded for the price of $59,3562 for the Cats XE 270XE. Any discussion? Well, do should we uh because the warranty isn't included, right? It is included. Okay. It it is included, but if you want extra warranty, you have to buy it. Becky, do we have Well, we know we didn't have it budgeted. Correct.

Correct. There is a municipal equipment fund and um I imagine we can do financing where They financed like the um track excavator excavator. Yeah. So I'm sure they can probably do financing on it. It would be so much a year. Any other discussion? All in favor? Any opposed? Carries. Two to three. Three, two, excuse me,

moving on. Um, excuse me. Council could ask one question. I believe you as operating illegally tonight. I just want to bring it to your attention. I want to ask a question about the legality of what you guys have done tonight. Like to ask the lawyer you guys question, please believe you guys on a few things tonight. I'd like to bring it to your attention center and ask the lawyer about it. Point of order question. Point of order. I'm asking the council.

Point of order. Uh it's actually inappropriate to just dis to disrupt the meeting to change topics. And so you guys are operating illegally tonight. I would like to ask the question point it out to you. I rather do that to you than Kansas attorney general's office. That's not for it's just it's easier for me to point it out to you right now to ask the question anytime you argue with me. Would the council be okay with me asking one question tonight? Yeah. Okay. Okay.

Council member Wills is on station 920. He stands to gain when you guys call 920. He stands to gain if Pleasant Fire Department to shut down. That is a huge conflict of interest. Why is he allowed to not only direct our fire department, our chief to call his station so he can make money off of it, but set in on discussion, set in on executive sessions, set in on the SOGS, and set in on the budgets for our fire department when he stands to gain financially from that. That is a huge conflict of interest. That's my only question. Thank you.

Okay. Um the point of order is that the chair of a meeting gives right to speak not the council themselves. If the council wants to override that they could do so with a motion uh for someone to speak at that moment. Uh that is still highly inappropriate in general. And as far as the posed question, I do not feel that it's appropriate to even consider what was spoken at this time. Um, if you want to speak to us afterwards, we'd be happy to address that.

I don't trust you guys behind closed doors. What is the pleasure of the council? Do you guys have the opportunity to

What is the pleasure of the council? make a motion to entertain comments from the public that's not otherwise on the agenda and to likewise require an opinion from your council. But the point of order is that that's not on the agenda. It's also not public comment. It's also interrupting the meeting. That said, the council has the opportunity to make a motion to modify or entertain any of those questions. Well, I make a motion to modify so we can hear what our citizens actually have to say because it should be all about transparency, right?

I'll second because I think it should be they should be able to do comments in the at the beginning and then comments at the end and speak if they want because they might have something to discuss that we've already discussed and if they have questions so I'll second um it's been moved and seconded to allow this um comment uh any discussion I should do I mean you want to bring that up Sandy to be in the same boat she would not be able to vote or anything that involves a firearm because she had son-in-law and a

I'm not ging Any further discussion? Any further discussion? I think the conflict is not that you're on 920, but if you get called to a mutual aid to something here in town, you're getting paid for that call. That's where that's kind of leaning on that. And then same thing with the I knew this was going to get brought up

but but the same thing with the budgeting part of it. You shouldn't being you're tied to 920 you shouldn't have any call on the on the budgeting part in my opinion. The motion on the table is in regard to allowing comment outside of the scope of the agenda. So any and all discussion pertaining to that um would need to fall within that. Sure. And continue and then you can call the question at the point in which you be done listening to that discussion. Okay.

Any other discussion on allowing the question from the floor at this point? Okay. All in favor? Those opposed? Passes. 32. Don't need to re ask the question.

No, he already asked it. Okay. J Manning 64 West 14th Street. My question is, how is it Councilman Wills, and I mean no disrespect to you, Alex, I really don't. How is Councilman Oils allowed to speak on anything to do with our fire department? Especially when it comes to directing our fire chief to neutral aid his his station when he stands to financially gain. In addition to that, I will say Mrs. Haynes is not personally financially gaining from it. I think that was a huge difference, but I don't understand why a council member would be allowed to discuss that when it is a huge conflict of interest because of his personal financial gain. Thank you. Thank you for your question.

In so far as you all allowed the question, do you wish for me to answer it? Yeah, I do. The question that was posed to this council or the challenge to the fire chief arose out of liability associated with a gas call and whether or not we're following the standard operating procedures that have been outlined by the chief. So in regard to those procedures,

that was not the question. The question was why is he allowed to come in on anything to do with our fire department? Please maintain point of order.

So the the engagement of the council originally had to do with the liability to the city in regard to the city fire department answering fire calls. In that regard, the city council has an absolute interest in determining the extent to which standard operating procedures are being followed um as outlined by the fire chief in the draft. Standard operating procedures and guidelines that have been offered to this council for review to the extent that any person um or their immediate family members benefit financially from contracts or sales of goods and services that are conducted in this city. That is where the conflict of interest provisions come into play as it pertains to policies and procedures for f for following recognized standard operating procedures and guidelines. That in and of itself is not a conflict of interest.

So we have SOGS for the fire department. Point of order. You guys, you guys You guys going to stand there and talk to somebody. So you sir, you asked a question. It got answered.

It did not get answered. It got answered by liability, not everything else. Um sorry that when a person askked a question and an answer is given their failure to understand the answer does not fall to this governing body. To the extent that you all have questions or comments arising out of that, you're welcome to continue to engage in that discussion. Do you all have anything else in that matter before we move on?

I mean, I will step down every time. I guess it does bother me, but I will step away that is a firefight. So everybody that in the community is as whole I don't get looked at like that. So I don't want to be.

So along that line there are points and moments with dealing with the fire department that it would be ethically appropriate for you to abstain as it would be ethically appropriate for Sandy to abstain within certain matters of dealing with the fire department and so forth. Um that is uh a truth. It is one of the things that you deal with in a small community like we are because you can't ever get away from a family member or yourself involved in something in some way or another. Uh within that there are specific wordings within what constitutes that conflict of interest and everything that have to be looked at regarding everything. um you know

to the extent that you all wish for a legal memo regarding what constitutes conflict of interest and decision-m I'm happy to do that and provide that to you all. Um again procedures and policies of this city pertaining to standard operating procedures and guidelines are not directly financially beneficial to any person. Rather, they pertain to the liability of the city and the mitigation of the same liability. To the extent that we are talking about the sale of good goods or services that would financially benefit any person or to the extent that we're talking about bonuses or raises for individuals that are um a council member or their immediate family member which would be father, son, brother, spouse, you know the one degree of singuity. Um that is when we are talking the financial conflicts of interest. To the extent that we're talking about procedures and policies, rules governing this body, the council as a whole operates to govern those policies and procedures.

Any other questions on this subject? Okay. Um, moving forward then, Joey Mlenny, financial advisor proposal. My name is Joey Mlaney. Uh, I am a municipal adviser and you guys invited me to this meeting. Um, was it to uh give you a proposal on being a municipal adviser for for the community? Perfect. I'm glad I I'm glad I brought it with me. Um, Max Mlin is with me. you want to hand those out for me?

Um, I'll tell you a little bit. Are you familiar with how a municipal adviser works? Uh, our job is to act as a fiduciary like your attorney when it comes to municipal bonds and borrowing. Um, we work for a lot of your neighbors, including Lynn County. Um, I'm the municipal adviser for Lynn County. I'm the municipal adviser for Len Valley. I am the municipal adviser for Wholesale 13. I'm the municipal adviser for Wellsville. Um, uh, a lot of a lot of the neighbors. I spend a great deal of time in Lynn in Bourbon County. In fact, if anybody remembers an airplane going down in the field of uh, I think it was Mike Johnson's field, that was me. Um, engine blew up over Mike Johnson's field at at on Payne Road, just off Payne Road. Um, it was uh I' I've I've spent too much time in in Clam County. My job though specifically is to act as a fiduciary for the town. Um, what that means is is I have to put your best interest before anybody else's when it comes to borrowing. Um, you guys mentioned CAT, for example. I um I work for Enman, Kansas, just north of Witchaw and I was sitting in a council meeting like this on a housing project. I'm doing a housing project in Wellsville, Kansas, as well in industrial revenue bond, but they brought up CAT and they said, "Oh no, CAT offers financing. It looks like it's going to be 6.5%." And I I bit my tongue and waited until the presentation. They bought they said, "We're buying the CAT." I said, "Don't buy the financing. um call your local bankers. They said, 'Well, we've talked to our local bankers. I said, I'll call your local bankers. I know what the market is. And so, the market on that for a short-term borrowing, they went from six to four and a half%. You have

great local bankers in your community. But you have to ask, not you don't ask for the rate, you have to ask for a specific rate. Go ahead and ask for a four. Let them tell you it's four and a half. Um but it's it will be typically better than the cat. I don't want to charge for something like that. I can't wait to get that off my desk. That is a small project for us. Um, and uh, this will make your city attorney happy. If you start with the very last sentence of our agreement, it says you can fire us at any time with or without cause. So, and I I only mention that because we only get paid if you borrow and borrow from something I've done. If I pick up the phone and call First National of Lewisburg and say, "Handle it." I'm not going to get paid on that. I don't want to get paid on it and I want it off my desk, but it will save you money. Um, so we've done a great deal of projects with your current engineer. Is it BG? Is that

Yeah. So, we've done projects. We're doing the Lin Valley project with them. Um, it's a large project. It's going through USDA. It looks like most of your debt has gone through the SRF. Is that right? the the state revolving loan fund through a state program.

Um and so right now and this again I'm giving you an example of part and and this is all I do. So if I'm I' I've owned a lot of Sugar Valley for a hundred years but I don't play golf. Um I do fish. My family has been doing exactly this since 1928. This is all we do is help municipalities borrow. Um so we have been con doing it continuously for four generations and the fourth generation is behind me. I work with two nephews. Um I work with my son, two nephews, two brothers, a sister, a cousin. So there's there is our firm has a hundred strong. We're now headquartered out of out of Austin, Texas, but Melanian Company as an entity has been operating in Kansas and Missouri since 1928. Um, so our job really is to help you and I like to tell people I I would prefer you never to borrow, which should be counterintuitive. That says then you never get paid. And you're right. I would never get paid if you never borrowed. And thankfully, my clients don't listen to me. Um, you don't have, and by the way, congratulations on the clean audit. Um, I know I'm not supposed to say clean. He called it something else. I've always called it a clean audit. It was a clean audit. One thing he doesn't have in the water and sewer system that I think is important is a line for depreciation. Now, the the cash way of doing things is much better. Um, the GAP means you are literally auditing your sidewalks. It requires you to audit your sidewalks. It's ridiculous. It's too expensive. But having depreciation gives you a good idea of what your future bond issue is going to be because

if you look at depreciation, you don't have to set your rates for that. Um, but it will eventually turn into a bond issue. Um, one thing that we also do and we do a great many of them we don't charge for is rate uh rate studies. You guys right now pay for your your water and sewer system out of your general fund, out of property taxes. I tend to like to see my utilities pay for themselves. I want to have rates high enough so they're self-sufficient and pay for their debt. Now, most communities in Kansas don't do it that way. Most communities will say, "Okay, we'll bring in enough to cover it 80% and then we'll have 20% covered by uh by the utility or 5050." I tend to like to say, you know, it is a business. It should operate like a business, which includes a nice profit. But again, I make recommendations. I don't uh tell you exactly here's what you here's what I think should be done. Here's do it any way you want. Um, and finally, when it comes to selling your debt, I like to sell debt competitively. And what and everybody's like, "Well, we got a competitive interest rate." Well, typically communities this size do not. What'll happen is as an investment banker, and I've been an investment banker, will come in and say, "Here's the market rate." And you'll go, "Boy, that looks good." And that's the end of it. What I do, what I did for for Mountain City, this was several years ago, um I went and put it out to bid on a national platform and we got four or five different bids as a non-rated bond, but it saved them $100,000 in interest. Um then you know you're getting the best interest rate. Um and they go and and I will tell you in Missouri and Kansas, all the bank underwriters or the investment bankers are honest. You you're going to get a fair deal. you

just won't get the best deal. Um, which is fine. However, I like to get in the best deal. I even negotiate, and your I'll ask your city attorney not to listen to me now. Um, a bond attorney is required. I negotiate with bond attorneys. They will say, "This is what it costs to do a 200 or $2 million bond issue." And I'll go, "That's too much." And they'll go, "Well, that's what we always charge." And I'll go, "Well, I can call Triplet Wolf and Garrett." and they'll go, "Okay, well, maybe we will show." And I will ask three different bond firms. We're doing a bond issue. It's going to be $5 million. What is your fee? And the letter that I say, "Well, I have been hired as municipal adviser. We are seeking bids for municipal bond work of this." And we tend to get a much better rate doing it that way. These are all things you would do personally that most cities don't think, why don't I do this myself? You guys can do this yourself. Um, one of the things on your on your savings rates, what you're getting on your savings, um, most cities will go in and say, "Well, the bank told us it's 2%." Did you ask for anything more? Most of the time, nobody says yes. Ask for more. Ask for a better interest rate. You can look at the state pool and say, "Right now, the state pool is paying us 3 and a.5%." Um the the Lynn County has moved all of their money to First National Leisburg, which by the way is a cousin as well. Um I'm related to a lot of people in this business, as you can tell. But so my job is to act as a fiduciary for you. We handle everything. The only time we get paid is if you borrow. Um we don't get paid on grants. If you get everything for grants, and I've done all my work, and you still get everything at grants, it's not going to happen, but it could. Um, I don't get paid. I also help with

elections. We just did a uh an election. Um, in Missouri, almost everything requires an election. Uh, but I've got two fire districts that I'm doing an election for, and we just did one for Lyn Valley, uh, a sales tax to pay for a new truck. And so, they have a new truck paid for with the sales tax, and it probably it'll be over 10 years. It passing bonds typically in Kansas people are like I don't want to do that. It's not it's not a difficult process. It's expensive putting it on the ballot. That's the that's what you risk and the me then you put the message out. Do not tell anybody to vote yes. You tell them here's what we're trying to do. What do you think? And have a couple public meetings. It's that simple. And it passes when the message is simple. And so that's Do you guys have any questions for me? I was I'm I'm I'm glad he was more prepared and has the agreement. The agreement we have in front of you is is quite simply uh if it was a $5 million issue, there's a a sliding scale. On a $5 million issue, we work for less than 1%. It's I think 8/10en of 1%. If it's $2.5 million, it's just over 1%. Um again, only if we do uh there is a separate slide. I don't know if you guys are doing any housing issues, but if housing pops up, then it's the developer pays and it gets more expensive. It's a lot more work though.

So, in clarifying this contract, my understanding of this contract is that this is a um pay peruse type of a deal where uh as long as you're advising them, they're not really paying you for that. They're paying you the moment you u participate in acquiring funding. Is that correct?

That's exactly right. When we when a bond issue is completed, we will get paid and the bond attorneys will get paid and the state treasurer will get paid, but it's only from the work that we do. If it goes to a USDA state agency, we'll get paid because it'll go to the USDA, but it'll be after the work we've we've done. So to the extent that they were to um make and pass a motion today signing this contract um my understanding is no monies would be due until or unless you actually participated in any sort of uh bond that was passing.

You are exactly right. And if you got buyer remorse 13 seconds later and I walked out and you said I don't want to work with that ugly tie. Um you could cancel it with a simple email. Um, and you can do that at any time. And it had never happened before except when whole uh water district one in mound city. I was like it it hurt my feelings. They said we're work we're I've been working for 30 years and they're like I was like what I they said oh no our we don't need you. And I was like, "But you don't have to pay me if you don't need." And the I was at Wholesale 13 and they hired me. And the man that made the motion to hire me was the one that was at Water District 1 that in effect fired me. And he goes, "No, you can fire him anytime you want. We did." And I was like, "You're not helping at all." He he actually made the motion to hire us. They hired us at Wholesale 13. We've done a number of but that that was you know Mountain City didn't work out well that water district but anyway that's that's all I've got for you.

So as I asked if the council has any questions or thoughts comments on this um I have one for the council because as a studier of people how many of you noticed his tie before he said his tie. Okay. Well team Timu I promise it's my timu tie. Someone said something today I was $8. I was never happier and there's probably coffee on it. So, what questions does the council have at the moment?

So, I guess one of my questions is is uh I'm concerned with where we are in debt and are you someone that can help us lay out and get us on track? Um I

you're not as bad as you or you look like you think you are. Um you have one bond issue that is uh I believe from 2014. I don't know what any of these were for. It's roughly what had what's left on it is roughly at four to 5%. You're in a you're right now in a three and a half to four and a half% market. So you're getting along fine. I will look at that and look at refinancing that. Um, you have three bond issues that are at 2.5%. I assume those are for your utilities. Those are you're you're under the market and you're under the inflation rate. So, you are paying back dollars that are worth less than when you borrowed them. So, that works out well. I would never tell you to refinance 2 and a half%. Um, really the only reason to refinance is to save interest money, to restructure. If all of a sudden you said, "We need debt relief. We, you know, it's it's I I need a I need a lower house payment, so I'm going to stretch it out for another 10 years or to get reserves." Well, you don't have any restricted reserves. So, yes, I look at all of that. I also look at your leases, and I've looked at your leases. You have one real lease that's remaining. Um, I don't know if it's a cat lease, but it's almost at I think it's at 5%. Is it five?

Cat excavator. a cat excavator at at is it six or five or four? So almost 6%. Well, that's too much. Um well, you have at least one 5.98 and it's a dump truck. So I would like to take both of those, figure out how long they have left and make a few phone calls. And so yes, I would look at those and I would say I think I think uh your local banker who should uh do better, you know, and if I clear I have checked with the local banks on a recent

Oh, I'm I'm I'm sure um I what what I want to do is give them a little nudge. You have to be nicer. You have to live with them. Um so that's that's part of my job. been, you know, I could come back and go, "Nope, 6% is dead on because it's an old dump truck and I don't Is it a used truck? I don't know." Um, but, you know, that's part of my job. So, yes. Short answer to your long your very short question was yes, I do help with all of the debt. And do you help with budgeting?

Um, I don't like to come to budget meetings, but once you have your budget, I will look at it and go through it. Absolutely. Um I your budget is based on typically if you're like everybody else last year's actuals. And so you'll say, "Okay, that's going to be 3% more." So I I work on the actual numbers more than I do budgets. But I've helped with budgets before. How much would that cost? Nothing. This is the only time I get paid is when you borrow. And so I want to double check that. But I didn't even think of that. Hang on a second. Maybe there's not. We have another one for the bond. It's a three to four point. It's a three-4.9%.

Right. That was roughly $800,000 when you did it. And so the f the third column says no, it's Yes, it's the first column. Yes. 8 8 890 is what is where it started. And I don't know what that was for. Maybe it was the city hall. Um but so and it it says between three and four and a half% or something. Well, the the it was a fixed rate. The early years were threes. The longer years were the four and a halfs. And so you probably only have the longer years left. And so I Yes, I will look at all of those. That was in 2014. Do you know what that one was about? But they were all either utility ones or community center. Then that one was

I know we have one for water. That one is absolutely the community center because it is a floating interest rate and I mean not a floating it. It has different interest rates. The 2 and 12% are the are the SRS or the utilities. Yeah. And I know when we have some for the water, too. Yeah. Those are the water and sewer are the 2 and 12%. So, we've got we've got a huge water project that's getting ready to come upon us. Is that something that you would help as far as looking into the best way to finance that?

Sure. That is exactly right. So there right now the cheapest money is the SRF it's about 2 1/2%. USDA is you can go 40 years at 3 1/2%. Their rates are probably coming down except the war kind of bumped everything up lately. My concern so 2 and 12% let's say the market right now is a 3 and a half% you'll go well duh I go with the 2 and 1 half% money unless the state requires you to do more work. And so if all of a sudden it cost you 10 or 15% more principal, then that interest rate savings goes away. It too many times you're caught up with look at the 2% 2 and a half%. I don't care which way we go. I want to I care about the least expensive way to you not the best interest rate. the best interest rate might be the best way to go, but if it costs a lot more to go the best interest rate, let's say you have to do all sorts of uh environmental studies and and the engineer will tell us that. The engineer will say, "Oh, it's going to cost us 10% more or it's going to cost us 15% more." I'll show you the math. I'll go at 4% here here with 15% more or less principal, here's what your payments are. Here's what your total interest cost is. And at 2 and a half that costs more money. Here's what it is. Which way do you want to go? And so sometimes, for example, the SRF comes with grants. Then you suck up the 10% and say, "Okay, I'll take I'll take the 30% grant and pay 10% more for the project." Same with the USDA. So yes, I I work through all of those things.

Any other questions? Anything else on this then? No. Thank you very much. Thank you. I appreciate the invitation. If we want to do it, you would need a motion if you want to do this. I I make a motion that we make a motion that you uh authorize the mayor to sign the contract with Mlin. authorize the mayor to sign a contract with Money and Money and Company. I'll second.

It's been moved and seconded to authorize the mayor to sign a a contract with MLAN Mlinian Mlennian Company. Any discussion? All in favor? All those opposed? Passes two to three. Three to two. Thank you. Thank you. Um, do you want these back? Um, I'll just take one. I'll sign one. I'll just bring it out to you in a minute. Okay. I'll trade with you.

What do you trade? Can I have that one? I'll give it to you.

I make a motion for a fiveinut recess, please. There's been a motion for a fiveminute recess. I'll second. Been seconded. All in favor? Five minute recess. We'll be back in just a moment.

I'm glad I don't appreciate it. I'll give her

more than you want. See, didn't I leave anything? What is that? Give her Alexis. Like I said, I didn't write it down. Yeah, it's it's a couple now.

The water department equipment is the last thing that we added to new business.

Yeah, because we we need those things. Husband, wife, brother, sister, dad, children. No actions that benefit was I emotion. She'll take care of driving sit still.

Did you hear me Our defense up to you. Passions are going back It is.

Okay, recess has ended. We are resuming our meeting now. Um I do have one correction of a statement that I made um a moment ago and that was that we have two council members that um ethically would have to abstain from certain votes. We actually have three because Rochelle's husband is part of 920 also. Yep. Um, so just for clarification of that,

yeah, I can clarify as well that conflict of interest comes into play whenever action is taken that would financially benefit a voting person, their immediate family member, meaning parents, children, spouse, siblings. today. No action was taken. So nobody's conflict of interest uh was triggered u because no action was taken. It was actually a previous council that entered into the mutual aid automatic aid agreement. and whether a department is following industry recognized standards for the performance of their duties is also um not action being taken. Uh requiring departments to be held to the standard of their industry that governs their behavior is also not action being taken. And so that is why I offered the opinion that today there was no illegality or conflict of interest issues that were triggered by the conversation. Thank you.

All right, moving on to the next point. Um, open ground bids. We did not receive any bids. Okay, we have no bids to open at this time. Um, we'll leave that open and ready to receive bids or what do we need to do? The past several years, we've only had one person put a bid in. I can contact Sam and see if he could that please the council. And then I just don't have And then like what pastures are there?

Um there there's some out by the West Lake, but they haven't been hay in a couple of years because they're so grown up. So it's mainly small sections around the East Lake. The one field is pretty good, but the other sizes are small. And I have a map and we'veed it and put it in paper and everything. And like I said, the last few years we've just had one person put a bid in. I mean, I say go ahead and contact him and see. Okay. Because he would submit a bid. It would come to the council and you can choose to accept it or not. So,

okay. Thank you. Time capsule. Uh it's come to our attention that a time capsule was um put in the pillar, one of the pillars at the Old City Hall location in 1996. Uh that was 30 years ago. Uh it had no instructions as to when to open it or anything like that. There are some instruction um uh comments on some of the stuff that's in it, some pictures, cash from uh 1995, etc. So, we were wondering if uh what the council wanted to do regarding that time capsule. A suggestion that I um would put forth is that this being 30 years later that we open it uh put out some bids to build a time capsule place here at Current City Hall and then uh take everything that's in that, reput it in the time capsule, add the same stuff from this year and resell it for another 30 years with instructions for 30 years from now to add again to it and kind of make a 30-year progression of time capsule growth. Um,

being this is the 250th year event at Herc America, I'll say they're on the 4th. On the 4th, kind of shift it. It was April 4th of 1996 that they first put it in. So, you're saying shift that to um part of our um Fourth of July celebration. 250 years of the country, 30 years from the initial people off enjoying festivities. We're not doing it during that time. It'll be It'll be We'll be on the 4th. It be on the 27th or 28th, whenever they do. Yeah. If we do it during our festivities, it would be the week before the 4th. Okay. Um, would that be something What year was this? 1996. April 4th, 1996. Before you were born. One year.

Some of us remember that year. But uh so is that something that we would like to move forward with? We can open some bids for um what it would take to create a time capsule um pillar and so forth. One of the things that they included in it was who built the current pillars that are there um and the kind of the history of of that within it. So can what do y'all think? I think it's a good idea.

Okay. Um so we can start putting stuff together for that within everything. Uh one of the things that I know is included that I would love u in the ceremony of uncovering that one and bringing it over here and putting it new and adding stuff to it. with all that same stuff. They just have a list of every business in town and different things like that. So, it'll be a good flashback to read some of that.

Um, see what businesses are still here um as part of the history of this wonderful city. Awesome. And we're talking about doing it then with the July celebrations be in June. So during stars and shines.

Okay. Um water adjustment rates. You all got all that information regarding some of the proposed concepts of base pay, per gallon pay. Um I don't know if anybody pulled a calculator out or not. Um I kind of did with the presented that's the far if we did the base pay and the cent per gallon or so forth based on how many approximate connections we have and how much that would bring in. We would cut about even with what we currently make. it would just shift some of that burden of cost towards those that use more water versus it being a lot on those that use less water. Sort of as low as some bills, it would raise some others. Um, and I know that's nothing but the

rates the rates will basically stay the same unless you use more than,000 gallons or whatever 5,000 gallons, whatever the heck it is. um it would go down a little bit um of what it would actually cost if you use under 1,000 gallons, but other than that um approximately the same. But you said it would raise that too. For people that use more water, um they would have a little bit higher of a bill. Uh people that use less water would have a little bit lower of a bill. So it would adjust some of where that money is going. But it be the same rate per thousand.

But it would be the same rate per thousand for everybody. Yeah. if we did it that way. Um, so that is just to start thinking as we move forward with replacing the the roof on the water plant and so forth just during this whole time would be the best time to think about shifting some of the way the water bill is done that could benefit some of our citizens especially those that are on fixed incomes. So, we wanted to put that out just uh for further contemplation as we continue to work towards that roof replacement and water plants function.

Well, uh was it I also, you know, personally I don't understand a lot of the numbers. So I had my uh was it wife who you know certified accountant you know she looked it over and everything and if we were to switch it from where from what it is now to for uh based on use it would be a lot higher for our businesses that use like Casey's or uh was it say cookies and that um was I'm also looking at that point as are we going to run any kind of business out that we already have here.

Yeah, granted it is a little bit of you know it's a struggle some on the fixed income but we're going to lose that revenue from the businesses if we change it as well. So that's where we have to look at as well.

Yeah. Um just looking at the whole um getting a few um random uses and what that would amount to and kind of put it out as to what they currently would have versus what it is. And that would be just random blindly grabbing from certain places would be something that we would send to everybody for contemplation of that within everything because we also have to realize that if we have to get a loan or something, we're going to have to increase rates at least a little to help cover that cost of everything, particularly with the bonds that we already have. I think we need to leave things be where they are right now until we know what we're doing with the water plant.

Yep. And and that's the thing. I mean, we we don't want to change anything right now until we know what's going on and how much that's actually going to be and what it's going to cost. Uh we just wanted to make sure that the council is thinking along that line of if we need to change anything and now would be the time to adjust it in any fashion that would be for the long term. That way we're not adjusting it to adjust it. uh compactor in conversation with uh the workers of the compactor this week. Um the question came up on how much this council wants them policing what's going into the compactor. Um, the sign on the front of course says that it is household trash, but yet a lot of people might dump construction materials and other things.

I'm confused. What's really I I don't know where you just came up with the council decide asked you to they asked me. I didn't ask you. No, not the council. the workers asked me um where the council wants them or how much the council wants them to police what's going into the compactor. So what is the county

I'll say that whole thing over again in talking to the employees at the compactor. They were wanting to know how much the council wants them to police what's going into the compactor because right now there's things going into it that do not fit the criteria posted for it. I mean I know I mean out out there at the county like where you can dump your trash they don't allow construction material there but you can go to the back and dump it. So I think it needs to be the same. They shouldn't be allowed to dump. See, the see the thing is on that also is they're taking construction material over into the other area and they should be and they shouldn't be doing that either. Yeah.

So, a lot of times what they what happens is if they're told don't you can't put the construction material here. We've had people drive over and dump it in the burn pile which is not supposed to be there either. As it pertains to the trash compactor, there's a contract with the county regarding uh the materials that shall and shall not be distributed therein. So, the city has an obligation to honor the terms of that um contract.

We're putting stuff in there that's not supposed to be in there. police it. So, is there a way because I know they write down your tag number every time that you don't trash there. So, is there a way where we could punish the people that are doing these things? Legal question. I mean, I can do the research and get back to you on that. Um, it would depend on what signage is posted and what agreements the people are making at the time of dumping any of that trash.

What if we have to just close the burn? We did that one. So, people were mad. This isn't the burn pile. They're talking about the actual compactor. Yeah. But when they can't dump it in the compactor, a lot of times they'll throw it at the burn pile. Um, which when caught, we do go after them as much as possible for not doing that. illegal dumping.

illegal dumping. So how it should work is that to the extent that people are attempting to dump items that are not permitted to be dumped, then they are prohibited from doing so as opposed to penalizing them after the fact. So the penalizing them after the fact piece is what I would need to look into. Um but how it should work is that the folks that are um working at the trash compactor are are evaluating according to the terms of the contract that we have with the county whether the items attempting to be dumped fit within the category things allowed to be dumped. And if they don't, then they should be prohibited from doing so. And um of course that um causes conflict with citizens when you only have one person working there. Um so that I think that is why the question was raised to the mayor about how you all uh want to instruct the workers at the compactor to continue to conduct themselves.

Would you like them to say you can't dump that? I thought they always did that anyways. Every time I go out there, no one shows up. I mean, no one walks out that door unload the trash. Yeah. Which I think they should. I think they should come out and help if if you know someone can't do it, you know, or whatever. I think they should come out and help them. I mean, if they're a if they're whoever working able. Do we have a specific job? No, they have not hired anyone since I've been here for that. They were both here when I got here. So, I can look it up to see

we can see if there's job description for that and if not and they write down text. Well, see the concern I also have is that if someone comes out, you know, and says, "Hey, look, you know, we can't be done with that here, you know, that person does not have any kind of you know backup, you know, anything. You know, I don't want to see a, you know, employee be assaulted or cussed out or anything else over it.

So, what I would propose would be they're writing down license plate numbers. write down also make a note saying, "Hey, look, this is what you know this vehicle dropped." That way that could be possibly brought to Tristan or someone else to enforce because if we do that, if that employee does that, I'm afraid they're going to get hurt or and that's what she would need to look into um for that because it involves the post.

Yeah. So, as it pertains to our contract with the county, we have agreed not to allow certain items to be put into the compactor. So to the extent that you're also worried about the um liability or injurious nature of the contact with citizens, um how would you like to handle items that are not permissible to be put into the trash compactor, you know, at the time? Because once they're put in there, then obviously the improper materials are put in there, right? So, um, you know, so do you want them to take the garbage and just not put it in there? Do you want them to have a conversation with the citizen? How do you want them to handle the items that are um contractually disallowed from being put into the contractor? That is the question that is before you all. be that them stepping out and saying construction equip, you know, whatever is not allowed to be put in there or installing a microphone that they could actually a speaker that they could actually say through the speaker. Um, household trash only or something like that because then they would be notifying them that they're doing something they're not supposed to from a safer way.

But if you want them to help those that can't, I mean, that's a little easier. But most of those that can't aren't bringing heavy stuff that shouldn't be going in there. Also, I mean, I think they should at least walk out the door just to see uh and then if nothing's in there besides household trash, obviously, and they go back and sit down to where they can run the machine from. I think they should at least go outside just to see what is being put in there cuz like sometimes from the desk that they are at, you can't see because you got that middle post and most time people will sneak right through that and won't see. I mean, I think at least to the door. Okay. At least open the door a little bit. Council agree with that.

Okay. Becky, could you Thank you. On the contractor, are they working that Wednesday after Easter? How we um I'm not sure yet. I'll have to talk with the employees on that. Okay.

Resolution 472. Resolution 472 is a resolution authorizing the mayor of the city of Pleasanton, Lynn County, Kansas, to execute a quick claim. deed conveying certain real property and attaching the deed as exhibit A. Jacqueline, would you please?

Sure. So, this is in regards to the anomalous property that is um near

near the lagoons uh near the lagoons. the um the little segment um on the map that was um condemned in 1926 um where the ownership records are um anomalous. And so this resolution allows what have previously been understood and according to the records that you all have sort of matches them up that that entire sort of U-shaped parcel is in fact one parcel that does in fact belong to um Victor Sha Mrick. So, this resolution authorizes the execution of that um quick claim deed that is attached there as exhibit A um to sort of just bring into congruity the um ownership language and documents so that what the city has, what the county has is what the title company has is sort of all in agreement and no um portion of that is anomalous. So the resolution authorizes the execution of that deed um that is attached there as exhibit A.

I make a motion to approve resolution number 472 and give the mayor authorization for the quick paint to sign off on the quick lane D.

And I second. Any discussion? Seconded. All in favor? Passes unanimous. Thank you. And then um water department equip equipment requests. We've ran across some things at the water department that are in need of replacement and purchase. You should have that before you. Do we know what the shipping's going to be on this?

One thing it said added and I didn't know like right there with the sh says add. Yeah, this says add. I don't know if they added that. Pricing does not include any shipping charge. Can you just turn your mic please?

On the last page says the price does not include any shipping charges. And I'm just wondering what that add I mean what they meant by that. They'll add the shipping. That's why I was asking, do we know what the shipping cost is?

Well, it's not going to come by. These are two very crucial pieces of equipment that they need at the water plant. So that's a total of $6,4

and I don't see it shouldn't be over I mean over a 100 thing. Do you happen to know how big this piece actually is? Besides that, I see the diameter and the length of it here. I make a motion to approve the cost of $6,300 up to $6,300 for the purchase of this humidator and the Neptune portable gear driven mixer. Can I say It's been moved and seconded to approve up to $6,300 for the purchase of both of these items. Any discussion?

All in favor? Um, hold on. You approved it for what? 60 up 260 up to 60. We don't have they don't have the shipping cost on the last page. It's blank for shipping. You'll be adding the shipping, whatever the shipping cost would be. But you would do it for both. Yes. It's 60. It's $6,40 for both of them.

No, it's 704 cuz it's 2727 if I did the math right. Maybe I No, wait. I did it wrong. Sorry. I was like I was adding another for good measure. Yeah. So 63 is that 6300. All right. All in favor was pass unanimous. Okay. Okay. Um city attorney, do you have anything?

Yes. Uh pursuant to the city codes of 1 1311 which also mirrors um state statute the city attorney shall be charged with the general direction and supervision of the legal affairs of the city that has inter been interpreted to mean including parliamentary procedure. The enforcability of and legality of action taken or no action taken by the council is inherently legal in nature. I have never made any motions in my role as um city attorney. Anything that I have ever said has been to advise has been to advise the mayor. Ultimately the mayor um governs the procedure. And so to the extent that I make any um parliamentary procedure admonishments, it is for uh the mayor to determine what if any action he is going to take on such an admonishment. on that. The mayor did not come back and say motion dies on second. It died right after you said it. He runs he runs the council. And the way it looked was that when he couldn't clarify what he wanted, you turned around and said motion dies second. You didn't, you know, advise the mayor this needs to be this motion should die for lack of a second. I can certainly add such preliminary language to any type of admonishment, but ultimately whenever any of those types of admonishments occur, as you can see, the mayor then takes action following that. It isn't up to me. It is up to the mayor. And

he did not and he did not after after you said motion dies for lack of a second. That's where it ended. and it should have been on the mayor's because he's he's presiding officer of the council and the mayor moved on to the next topic as a result of that and so I think but the motion the motion died with you and you should have died with the mayor

so I think what's missing is the clarification of admonishment and action either way it is the city attorney who's charged with the general direction and supervision of the legal affairs of the city which includes parliamentary procedure. The mayor is the presiding officer and uh we can certainly do better to ensure that all of that is clear on the record but I have never made and will never make any sort of motions. Uh it's only my prerogative to admonish regarding the parliamentary procedure slash general direction and supervision of the legal affairs of the city. So the next time that someone makes a motion and and we've not done anything then you would look at the mayor and say I think this motion is needs to move on or did he get a second? So I would say at this point you could determine that the motion died for lack of seconds. Okay. and then he would say motion for lack of a second.

Okay. Um but I think that um the miscommunication or misunderstanding is that that is what was happening. um he understood that I was a diminishing regarding parliamentary procedure and then he didn't uh like repeat it or or whatever ultimately moving on to the next topic because he had but you didn't word it you didn't word it the way that Sandy just said I would have to check the recording um 1 hour 42 sec 42 minutes and 17 seconds okay 142 17 okay I'd have to examine Because normally when that happens I do repeat. If I did not that was that was my my bad.

You didn't repeat. Okay. So So that's what I was I brought it up. Okay. Um I will I will make sure that I repeat and make it known that is a determination of the chair um on those things. Thank you sir. Anything else? No. Um, Councilwoman Rochelle. Um, yeah, I have a couple things. First, can I call the executive session for a non-elective personnel with Tristan, please? How many minutes? Oh, um, just five minutes. And regarding job performance, job duties. Job performance.

How how many minutes? Five. Five. Okay. an executive session for five minutes for non-elected personnel for job performance including Chief Snder. Second it. It's been moved and seconded. All in favor returning at 9:51. 551. Yeah.

Yeah. You awake over there?

Oh yeah. dragon teach my bedtime. I'm going to step out for a bit. Thank

I saw Jackie posted something on Facebook the other She looks like she's doing good down there. Is she doing my Jackie? Yeah. Yes, she's assistant manager. Although driving a truck and um is finishing up her school. They're down there.

I just went to work at

just the door. You can just talk about my next You better get my name,

my name. You should come back. Executive session ended. No action taken. Resuming normal meeting. Councilwoman Rochelle, did you have anything else?

Yeah. Do you know when we're going to start on the uh concrete for I know the weather's been kind of crappy last week, whatever, but um for the concrete for the pool and everything. Um I know they were out there taking measurements. I don't know if they marked anything. I don't believe they marked anything yet. What point are we at, Mr. Watts? Still working on the lights. Getting the lights done at the moment. Okay. Um, we need to make sure that we're working the rest of that into it also. Um, but it is on task to be done before

getting into pool season. Yeah. And then also um that um place up there as you pull up to the um community center that's blocked off um is there a way we can concrete that in too to make it ADA so the people that have a hard time walking you know can go up there and pull up there and walk up closer to the building. Um, I don't see why we couldn't.

What does the council want? It's right next to the breezeway. Um, right now it's gravel, which is not ADA. It's a hazard for any children that are playing through there. Wasn't um Shelly, the lady that's doing the ADA plan, didn't she say the best place to put that parking would be right in front of the on Main Street? Yes. That's going to constitute cutting in for a ramp. Yeah. And getting rid of the handrail. The handrailer. There is a handrail there. They put they put a handrail there. Well, we wouldn't need to put a ramp right there because the ADA entrance is on the south side.

Putting it on front of the building. We're putting it on the front of the building. When they get out, the the sidewalk entrance is right there. We come onto the sidewalk and in the south door. So, if we're not going to do anything with that, why don't we take the the gravel completely out and just sew it in grass?

That would be my um suggestion to remove that gravel and restore that park area to park area there in front. Um, and then towards the road, um, where it's blocked off right now, well, where the tree line ends right there for the park area that actually begins, um, I would love to see a sign there that says emergency vehicles only because then when we're having an activity on Main Street or at the community center, anything like that, um, our police have a place to pull or if um, uh, an ambulance or something is needed, they have a place to pull or they could get to loading a person with ease like that as opposed to uh a singular ADA parking that close up to the building that could be otherwise proceed. What do y'all think? Would we like to add that to discussion for next council meeting? Give you all time to think about it. Go out and look at it. Um, look at the proposed.

I mean, it just limits to 188 parking with concrete that's leveled with the building. So, we're gonna have more people mad because they can't because they don't have that. That'd be my only thing, but I don't more handicap people mad cuz they don't got a concrete that's level with the building. Like, I want 88 parking. I'm wish I wish it was a nice 88 parking, but we're trying to work with what we got. Yeah. So, Becky, if we can put that on the agenda for discussion the next council meeting, that would be good. Um, anything else, council? Yeah. And, um, oh, there's Jimmy. Um, at the community center where they've put the fire bid and stuff, that black what is that black thing that going around it? The um

the edging. The edging. Yes. It's all broke. Yes. Right now, I believe public works's intention is to pull that up. Yeah. And um alter the way that is some because it did not turn out ultimately the way they were expecting it to for the long term. Yeah. I didn't know if you knew it was broke or not. Yeah. Uh it was it was a good idea originally, but um the summer sun baked on it. Of course, winter didn't help it. It got real brittle and people stepping on it. It literally just kind of crumbled.

Yeah. Um, so what I was kind of thinking and I was talking to the mayor about it is maybe putting some sort of raised flower bed or if you guys would like to entertain some other idea, that's great. Get the flowers up off the ground possibly. That way people aren't walking through them. Railroad ties. Well, the only problem with railroad ties is they have creasso on them. That that is the only problem with those stupid things. If it weren't for that, they're great. But I don't know. I was just telling you that it was broke. So, yeah, it's it's pretty gnarly. It all needs to be pulled.

So, we can bring some ideas to the council if the council comes up with some ideas on what to do to make that look a little bit more um elegant, especially to go with the um two lights that will be out there. Y once the second one gets installed there. I think the raised beds would be a nice idea. Okay. so we can put together what that would take and kind of what it would look like and bring it to the council. Uh I I've actually had a couple people go up and ask me and I I like well there's flowers there now but since it's got brought up uh to have like a community garden up there I mean which I don't really do garden so I really had no answer for but

um just do any type of community garden up there. It would have to be a raised garden in and of itself. uh because he found out cutting through um there's lots of um debris, the building debris that is still right underneath the surface there. So, it would have to be a race garden at that. Um so, um it's just I don't have a green thumb on my hand. So, um we could put that on next council minutes meeting also to kind of discuss ideas and what we could do and come up with. Becky, could you add that to the next council meeting also? Okay.

Thank you, sir.

Anything else, Council Michelle? Yeah. And the grant that was going to be started on Ash Street and Theater, do you know when we're going to they're going to be able to start that? I know that um they've done the survey right now. They're waiting on the weather. On the weather cuz I know grants don't last forever. So, no, they won't. We weren't even allowed to starve on it till now. Okay. I just don't want to lose it. So, that's why I was wondering I was just wanting to make sure that we were wasn't going to lose it cuz I know, like I said, they don't last forever. Y everything. So, definitely I think that's all I have unless I hear something else.

Okay. Councilman John. uh how are we moving forward with the uh you know uh group uh reinforcements right now or are we supposed to vote on that or so right now there's reinforcements that they gave us that we could do in house they are starting on those reinforcements tomorrow and those reinforcements will buy us the time as we're waiting for the bid specs for the whole roof from BG consultants okay All right, Councilman Alex.

I got two things. I want to tell the citizens and everybody that I'm sorry for raising my voice at this table because I'm here for you guys and I'm sorry for raising my voice. I shouldn't have done it. And my second thing is like thank you Becky. You do so much and I just wanted to tell you thank you for what you do. That's all I have. Councilwoman Sandy.

Okay. I'd like to talk a little bit about the agenda and the way that things are laid out. Um like tonight we had people that sat back there and that waited clear down uh at the bottom and I think that's a little unfair to them to have to sit here all this time. Um, and I'd like to see this done different. I'd like to see the um approved agenda be up toward the top, get it done, and get the the new people that are meeting to speak to us more up to the top so that they don't have to sit here through the whole meeting. Okay. So, move like create under uh above or below um public speakers on the agenda, put um guest speakers those that are coming with information for that. Is that what you're saying?

Yeah. I'd like to have like the uh approve approved consent agenda up at the top and then um new people that are coming in to talk to us. Um put that underneath there. move the public comment down a little bit. I'm just trying to figure out how to get these people in here that have come to speak to us rather than sit here all night.

So, I could take that information and readjust this with Becky and when we send it out next, we can see how that works and kind of adjust it as we need to. Does that sound appropriate? Yeah. Okay. So, we will work on adjusting that to kind of make it um be mindful of the time of the people that have come all the way here to bring something to the council. Absolutely. We can definitely work on that. Yeah. When we got down to the finance advisor, I was going, I felt bad that he'd been sitting here that long. So, we we I just think we need to move things. We can we can shift things around and kind of play with it a time or two at the next few meetings until we say we like it. this way. Definitely. Anything else?

I'm done. Okay, Councilman. Good. Okay. Uh, in that case, I will I make a motion to adjourn. Second. It's been moved and seconded. All in favor? We are journ. I have one quick question. Won't take long. No, it's over. Shut up. Sorry. Uh the building or the quick claim order. We're not addressing the building, are we? No. No. No. Um it doesn't it doesn't include that building. You still got to do that. You still have to do that building. That is a that's a little bit different of a situation. I think that is not what I would want.

That is the wrong answer. I know. But it is the only answer you're getting. I don't you had that plan, didn't you? Yes. I was really hoping we were going to get away with that. You know how it is. Oh, wow. Mrs. Watts. Could you close us out, please? Terminate the online. Thank you. How are you? Well, I love doing this.