City Council - Regular Meeting

Never forget.

So I'm not already. So these are Thank you. You guys want a coffee? Goes with what I'm saying. I promise. You're not going to understand it until I speak. All right. Uh my after school program that I created. You can have some too. Thank you. And you too. The uh you can have one there. I'll get I actually found one. in the back. Oh yeah. No, the one that goes on the back of the dump truck or that's by itself. This one was

What's this? It's my paper. Oh font and everything. I know I'm fancy. It would have been green letters if they had printed in um but it's okay. We love the jazz hands on the bottom too. We'll say it too. But I'll be speaking too. So it'll go there. Richie brothers

that go black. He is helping The council still gets council always This is made for like a tree.

There's still things that can't be discussed. discuss here without violating thousands of Catholics. Just keep going up. typically split Johnson County into congressional Kansas City.

That's not what I know. I don't know. Yes.

Okay. Okay, I'll go ahead and call to order tonight's meeting for Monday, January 5th, 2026. We'll start with the pledge. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. I've asked Pastor Dave to say a prayer. Dear heavenly father, I just pray that uh tonight you would direct our our thoughts and you would direct this meeting, Lord, that you would be in control of this situation. You would help these council members and the mayor to make good decisions tonight. And uh we just give you thanks for all that you're doing in our city in Jesus name. Amen.

Are there any speaker papers, Becky? Okay. Um, as we get started tonight, we're going to go ahead with the appointment of the council seat that got vacated so that we can go this least amount of time as possible without with a vacant council seat. Um since we since we have new uh council people um when the mayor appoints positions by and with council, the attorney general's opinion is basically that the statute requires that you can go along with the mayor's uh recommendation or you can make a motion to pass a resolution that the candidate selected by the mayor is unfit or unqualified to hold the position and all of that is open. So to the extent that um you disagreed with the mayor, does your disagreement rise to the level of the candidate being unfit or disqualified such that you're willing to make a motion and pass a resolution uh here. Okay. So for the

question, but if we don't make a motion and so just make sure everybody else understands, we don't make a motion, but we still don't have to when we go vote, we we can still vote against, right? Am I right or wrong? So your option is to vote, somebody would make a motion to approve. um or someone would make a motion to disapprove for the reason that he's unfit or disqualified. And it's a motion for a resolution uh in those regards,

but we don't have to always I mean, I understand, but we don't have to vote yes, we can vote no or whatever we want to vote, right? You can vote whatever you want to vote, but if you're going to vote no, you have to you have to pass a motion that contains a resolution that the person is unfit or unqualified. So, that's how you vote no. Okay. All right. So, for the open council seat fulfilling the last two years of Bill Skipper's term, um I'm appointing Ron Miller. if I could get consent of counsel for such. So that just requires one of you to make a motion to give consent for this appointment.

Well, I'm not prepared to support the nomination that you put forth. So I would No. So, in the absence of a motion and a resolution, then the mayor's selection would ultimately stand. So, someone would have to make a motion um to make a resolution that the selected candidate is unfit or unqualified to hold the post.

So, make a motion for what now? That that is that he's either unfit or unqualified to hold position. I'll make a motion that he's unfit and qualified to um hold the position. I second grounds of Yeah. On the grounds of you. We have bias that he's biased.

Can you So you have a motion.

We have a motion. We have a second to make a resolution. Um the question is is the reason is that a valid reason bias. Yeah. Um I I'm unsure of what to do with this. Okay. So I got a question. Okay. Under the coma act, it states that you don't have to give the right reason and you don't have to go into the specifics, but the the general in general we just clearly say we don't want him and and then that should be sufficient enough. No, not the not want him. Well, no, it has to be unfit and unqualified. And I said unbias.

So would that fall fall under unfit or unqualified? Oh, I make a motion that Ron Miller does not fit through Council. Wait, wait, there was That's all right. There's already a motion, a second on the table under discussion. So, there's a motion and a second and so now it's any discussion and then it would be the voting. Yeah. And we already we already discussed that so we just vote no. Yes. So question would need to be called to go ahead and take the roll call. I mean to take the vote for that.

Okay. So so can you say the chair is the resolution way she way I'm understanding from her is that when you say about your res resolution is that she should have had it. Um, I can. So, a motion was made. Yes.

That you all pass a resolution that the selected candidate is unfit or unqualified for the reason of bias. That motion was seconded by U. Mr. Stark. And so now you have a motion and a second. Is there any further discussion? If no, then it's time to vote. the chair is challenging the validity of the motion itself because I'm not sure that the phrase bias falls under unfit or unqualified.

Okay, I'm going to need just a minute. bias and appointment. legal bias and appointments and confirmation of bias is often better described as judgment, discretion or lack of comments. I mean this is pursuant to KSA 15201 and the um attorney general's opinions regarding the same and there is no requirement that the specifications are are made only that a resolution is passed that um the candidate selected by the mayor is unfit or unqualified.

So the governing body of the city shall approve such an appointment unless the governing body makes a specific finding by the passage of a resolution that the person is either unqualified to hold the office or is not fit to hold the office or the position. And that's KSA12-16128. And that would be a finding of, right? Mhm. Yes. So the passing of the resolution would be would still require a finding of them unfit or unqualified. Yeah. But the specifications are not required. So how can it find that to be true?

And you don't have to give a reason. So, the attorney general's opinion is um 2008-23. The city governing body that rejects a mayoral appointment must make the determination that the candidate is unfit or unqualified, but the basis for the determination is not required. So, the motion is on the table for a resolution to be made um finding my appointed person unfit or unqualified to hold the position. And it has been seconded for such a resolution to be made. Um my understanding that resolution would then come to the next council meeting.

But we vote now though, right? Yeah. Vote now for the creation of the resolution. Okay. Any other discussion? Right. All in favor of the creation of this resolution finding the candidate Ron Miller unfit or unqualified for the role of council.

So, do we we raise our hands? Right. All in favor of the creation of this resolution passes as unanimous. A resolution will be created and brought to the next council meeting for passage. Then In the event that no seat is filled um by appointment, it is what 60 days

45 days.

45 days. Um please explain how that would have to run. Okay. So if the position is not filled within 45 days of the resignation then or death or vacancy then a special election um has to be held and um and so then that would require obviously the city to pay for such an election to be had um in order to run that special election to fill the vacancy. making myself into that's the first time I've ever been accused of being biased. Um, next matter of topic. Um, it has come to my attention that certain people within the community and and potentially um even council members are unfamiliar with um the job duties of certain of our employees. So, um I just wanted to read um our city codes officer and animal control officer the job description by which they took

their job. Um, the essential duties consist of send out notices for properties in violation of city codes, follow up on notices, examples, issuing MO orders or issuing tickets, picking up stray dogs and caring for them in the city pound, keeping the pound clean following state regulations, attend court if necessary for code cases and animal cases. Other job duties include assist in city hall as necessary, answer phone, collect water bills, errands, bank, post office, clean community center, hang flyers in local businesses. So those are just some of the job duties by which our city codes officer and animal control officer was hired by, which means they are also at city hall when they're not out doing one of those things. um helping out, answering the phones and so forth. So for anyone who's had an issue with our codes officer answering the phone, please uh do not have such issues. Do not cuss out my codes officer. They are doing their job. In addition, I will say the codes officer has their um job to do. um telling them not to do their job is not going to cause them to not do their job because I imagine this whole council as well as the people of Pleasanton want the employees doing the job that they were hired to do.

So if you have any other questions on that or anyone has questions on that I'd be happy to answer those questions. see me at some point. If I can get a motion to approve the consent agenda. I make a motion to approve the consent agenda.

Second. It's been moved and approve. And it's been moved and seconded to approve the consent agenda. Any questions? All in favor is unanimous. city administrator and departmental reports and financial overview.

Michelle, you had asked about if Napa gave us a discount and they do. It's a percentage of what we buy and how much of it we buy. Thank you so much for checking into that. Um the other thing is the audit is scheduled for February the 9th through 12th. So with all the year end stuff, W2s and audit stuff, if someone asks me for something and you don't hear back from me, you might for the next couple weeks. It's going to be pretty busy. Thank you,

Chief Snder. You have my stuff somewhere in your packet. Um, for calls of service, it's going to be slightly a little less than this number because I added in things like DUIs, which would be on traffic stops, search warrants, which could have come from traffic stops or houses off other calls. I also added in the uh codes officers uh numbers, which I put as 117. She said it was 118, so I was off by one there. Um, so it's probably somewhere around 2600, including our some of the callouts that weren't documented on through the radio and were only documented on time sheets. Some of the drug cases that came off of other things other than traffic stops and things like that. Um, site we wrote 225 citations for the year out of 1,60 traffic stops. We checked 55 fishing licenses. is we made 95 arrests. We had 73 drug cases. We did 254 reports and we had 352 call outs. And then if you want to look through all the other stuff that's on there that we've done for the year, you can do that when you're able. Um at the end of December, we did the grant campaign take down DUIs lasted seven days. We participated for a total of eight hours. We pulled over 16 vehicles. um 16 citations and warnings. Uh believe seven of those were citations and we checked one person for impaired driving. Um for the end of the year we were approximately give or take $13,500 under budget.

Um, one thing that we did not budget for because we didn't know about it when we were doing budget is all the radios are being upgraded in the cars and our handhelds. That's going to cost the city about $4,800 for that upgrade, which we found out about in like the end of September, beginning of October, somewhere in there. Um, so that's going to be about $4,800. And I believe that's happening somewhere at the end of January that all those will be upgraded. Um, one thing I found, and I know there's going to be differing opinions on it, um, I was able to locate a drug dog that is 2 years old, so it has about 5 years, give or take, of life left in it. It has free training, and the dog is free as well. All we have to do is get a handler down there to do the training for two weeks and get them down to Texas to do it. Lodging $60 a day, so it's going to be about $600 for lodging and then food and then getting the dog back up here. Um, I've brought several free dogs to your guys' attention throughout the last couple years and they've been denied. This is the first one that I've ever found that I don't have to pay for training for, which the training is about $6,700. The facility that's giving it again is down in Texas. Uh it's Sector K9. Uh they actually got a grant to pay for the training for the dog and the handler so that it's no cost to us because they realize that smaller departments have issues with having funding for such things. In my opinion, it would be good. It would benefit us, benefit the other departments in the ca in the county. Um, the sheriff's office

has a dog, so we could cover third 365 days a year, and it would help the sheriff's office not get called out. It would help us not get called out and still be able to have a dog available. So, I just wanted to bring that to your attention if you have any questions or if you wanted to vote on it or whatever you guys want to do. Where's the

They have uh discounted rates at hotels there where they're based out of, which I believe is somewhere around Austin, but I'm not sure because I didn't look for an address. What's the cost of the drug in the machine?

So, there is the cost of food and veterary bills. The dog has to be seen by vet every 3 months of dog food. The last time that I priced it out, it was about $1,500 to $1,700 a year to do all that and feed the dog. What did you I'm sorry I can't hear you because people are talking. So what did you say? How much did you say? About $1,700, but that again was like two years ago, so I'm sure it's increased a little bit by this point. This is something that came to my attention this weekend, so I haven't had a lot of time to research everything again. Well, would the city own the dog or is that on a loan?

No, the dog is ours. Okay. And uh What's the wages going to be on the person that's going to be taking care of this dog and the dog?

Uh, we've already talked that out. So, there's I mean, I don't want to go into a lot of that, but usually uh what the county does, I believe, is they give them 14 hours a month to take care of the dog. So it would roughly be 100 hours a or not 93 hours of pay period which would be about 400 maybe a little less a month in overtime. So it would be about $4,000 a year in extra pay for whoever takes the dog. And it has potential to save you all time during the use of the dog by not having to wait on someone else's dog to come.

Yeah, we we've waited on dogs from Fort Scott. We've waited on dogs from Bates County when our dog isn't available. So, and again, like our dog won't be available 24/7. Their dog's not available 24/7, but this evens it out for everybody, which might make it them available a little bit more. What's the cost of your cruisers?

We've already worked that out. We're just going to get a kennel for now. So, we're going to get a kennel and put it in the back of the Explorer, and then we'll talk about that for next year, which the last time I looked, it was about $3,300 for a cage for or a dog kennel for inside the car. So, with everything combined, the and labor and stuff like that, it' be about five grand to put a cage in a car. Have you looked into the insurance on the dog?

Our insurance, the last time we talked about a dog already covers the dog. So, it wouldn't be anything extra than what we already pay. When does the training start the class? If we get this dog, which these dogs go fast, and again, I got the information Saturday. um is the end of February and the class is two weeks long. So, it's Monday, it'll go through the weekend and then the graduation and coming back on Friday, the next week. And you said two weeks you said down there

it'll be well technically it's 10 days, but yeah, two weeks. I make a motion to approve the drug for the city. Second. Motion's been made and seconded to approve the drug dog for the city. Any discussion?

Any of this come out of your budget? So, what do you mean out of my budget? Yep. Everything would come out of our budget. We do have the opioid settlement money from when the federal government sued all of the doctors and everything. Um, we do have our seizure fund that has money in it. So, for a little while, none of that would be at any anything out of the budget. As long as it's drug oriented, we can use the seizure money and the o opioid money.

Any other discussion? All those in favor? Any opposed? Even split. Mayor breaks the tie. Approving the dog. Thank you. Chief Wisdom. Um, in this past couple of weeks, uh, since the last meeting, we've had a search that we've went out and assisted on, the city fire went out and assisted on, and also we had a structure fire early morning of January 1st. Um there's not been a lot of of news or anything spread around about it because uh we had firefighters from the city. We had firefighters from station 920, station 910, station 960 that all responded. Everybody worked really well. We actually didn't do very much damage to the structure itself. It was it was actually an electrical fire and once ever you remotely shut the electricity off we was able to get in there fairly quick and keep minimal damage going on with that. Um, with that, um, on the ISO stuff, I have till January

19th to submit a letter of how we are going to move forward in fixing our issues that we've had whenever we failed the ISO inspection. What I have for, and I've only got one copy of each, and I apologize. This is the first one is going to be the packet of what we know we done wrong, how we're going to move forward in getting it taken care of.

And the second single sheet will is the first six months of the year of what is what it's titled as voluntary training. you will look and like in January uh it's written on there January 14th January I think 25th you know we're going to have three trainings in January our mandatory trainings are the first Wednesday of every month that everybody is supposed to be there too I mean they you know we have to allow a little bit of people that you know to where they can be there or they don't necess you know if they can't make we can make it up. But thank you. So as she is getting all of that for you guys, this is the first section and then this is um and the the man the voluntary training list is 6 months long. And once we get most of the way through that list and we can check off everything for what um we've got this done um like in that man that voluntary training on March 21st it talks about vehicle fire training that is the same day that we are supposed to have the burn trailer come in. So some of these training topics may change but they are going to be covered that you know so as we go forward with this stuff. Um this is something that I'm going to submit to ISO as long as you guys are okay with it. Um, also in this I've talked to a couple other people that have dealt with ISO before and they said it might be a good thing to list every firefighter that we have on the station, all of the years of experience they have

and the positions that they've held in other fire departments because we have several people that were one of them used to be the assistant uh county fire chief or uh in emergency manager. Um there's several people on there that used to be um captains of county stations around and you know several people that have lots and lots of years of experience that so they said that might be something to submit as along with this to show that um we can you know we do have people that know what we're doing and we do have the knowledge to know where to get information whenever we can't you know we don't know what what we're doing. So, um I talked to um I might have said this last time and I apologize if I did. I talked to the vendor about the um the extractor washing machine for the fire department that we got through the grant. Um about what um we what we got to have. Um, I went to over to our fire station and looked kind of looked around. Um, I may have to talk to public works to see if we can put this on their side because that's going to save a lot of material and trying to run water pipes and drains and stuff into the fire station itself because we actually have no water or or drains or anything in in the little station that's there. So, I may have to talk to public works and see if we can come up with an agreement to put it back there just to save everybody some money, you know, instead of putting excess um money out there to have to drill through concrete to put drain pipes and stuff like that. Um so, that's something

that I'm going to start checking into. Um, one of the things that I've been emailing back and forth with um, Ken State Fire Marshall's office for almost six months now and they're finally understanding what I'm saying is because to to put these fire reports in, I got to have a login. And if we don't log in ever so often, then I have to get a new login to get in there. I finally Sorry. Um, anyways,

I guess they don't know how to put their phones on vibrate. Anyways, um, whenever we get ready to remember where I was talking about that caught that call caught me off guard. NBA.

Oh, the um login stuff. They're finally understanding in the last email that I sent them that we have had an administration change because they sent me um people that were to like usernames and stuff like that that were people that used to be on the department that are no longer on the department anymore. I I finally got the sheet to print it off to where I can fill in everybody that we need to to get that updated to them. And that was something that I didn't realize that we had to do. They said that anytime there's an admin administration change that we need to be contacting them, updating them. I didn't know we needed to do that because I was just running off of the original login stuff. So, I'm getting that taken care of. I'm hoping to have that done by the end of the week. So, um I can't think of anything else. Do you guys have any questions, comments?

I have a question.

Have you ever been contacted or have you ever thought about um contacting the school and seeing if any of the juniors or seniors might want to volunteer and learn how to do a firefighter since you guys have great training going on out there? Um, I have had um one person from the high school that has come to me and asked about a junior kind of like a junior firefighter um um whatever you want to call it. Um I know the city of Lacine used to have one. Um talking with them people in the past because even at the county level I was really interested in doing something like this. Um but um they they tell me that like the insurance and stuff like that that is for the junior firefighters is actually through um the Boy Scouts. So I haven't done a lot of investigation checking into what all I need to do on this because I've got so many other irons that I'm taking care of. But yes, I have been approached. I have been talking to people. But it's it's one of them things that's way down on the list and and I know it shouldn't be because that's potential new fire recruits. You know, we're out there to get more firefighters and more firefighters all the time. So, I don't want to like say it's at the bottom of the list, but I do want you to know that um I've been trying to get some other stuff taken care of to where everybody's safe, everybody can respond, everybody can do this. Um, so that's why I haven't gotten very far on that. But yes, that is something that I'm going to be checking into on what I need to do, where insuranceances coverage is, and things like that just in case they I I do know that they can't go into any live structure fires,

but they can help on fire grounds like whenever we're rolling a hose and going to get stuff at in at the truck and things like that. they can help with doing things like that. Um the last thing Oh, go ahead. Yeah. So 920, we've had like three of them right now. Mhm. And we'll say which we don't have none right now cuz like they all graduate and and or they became like full-time or like volunteer firefighters which one is now in Burma County but which we've had them at our station. So, it is possible. I knew 920 had them. I just was wondering if the city

Yeah. Yeah. We're I'm I'm in the process of checking into what what all of the coverage is and what all of the I I'm going to have to get a list of jobs that they can do, they can't do, and things like that. Um before I really start approaching people. Um so, um that that's kind of where I'm at. You know, like I say, it's not bottom of the list, but I've got some other things that I feel is a little bit more important, but I don't want to say that it's more important because like I said while ago, that is potential firefighters that can join the the fire service once they become 18 years old and things like that, you know. Um, Wednesday night is going to be our first training of the year. Um, I do have um a dispatcher coming to talk to us about radio communications now that we've got several radios in the station. Um, so I've got a dispatcher coming to talk to us about what pertinent information they want, what, you know, and and what channels and stuff to be running on. they can explain to the new the firefighters that like I do know that the fire channel is recorded. So, anything that's said on the fire channel is recorded on there. So, like if we're doing some trainings and stuff like that, we can use some of the other channels to understand. But, you know, I've got them coming to let us know what what pertinent information they want to hear from us and, you know, radio etiquette and stuff like that. So, I do have that coming Wednesday night. J asking who do you have the

uh Ginger Neil Ginger Neil Cox she is one of the the um instruct one of the people that come around and talk about what what communications dispatch does. So I was just Yeah. And I'm glad that you had talked about the radios because I was going to ask you about the radios. Yep.

I have it. You know, we have there's actually two at the station. I've got three firefighters that that don't have radios that carry with them. Um, now that we're into the new year, I'm going to get back in touch with KC Wireless to find out how much more radios to that way everybody can have their own radio. Um, everybody that has their own radio, that serial number is specifically checked out to that person. And that way I can keep track of who has what radio and we can't be switching and things like that. So um

does each firefighter have a uh have a folder and equipment signed out to them? Yes.

The gear that they have that is actually owned and actually the gear that we have still on borrow from the county. Every firefighter has their own file that has serial numbers of everything that they have that has been checked out to them. Even on the county level, whenever we get our gear here and get that returned back to the county, then then we'll change the serial numbers of that of that stuff and make sure that the serial numbers whenever we return it back to the county matches up. Um, one thing that we're doing, and I know um, Becky is keeping a copy of all of the trainings and stuff, but we're also keeping a copy of all of the all of the certificates and stuff like that. She has copies of them, but we are also going to be keeping information. So, there's going to be files over there. There's locked filing cabinets to where um, there's only going to be one or two people that it's going to have keys to it. that away. There is no way that nobody can get into the information that is not needed to be got into. If there is, then we can address that. But, you know, all of my firefighters are they're all really good people. Um, I will say at the structure fire the other night was couple of the newer firefighters that I I say newer, one of them has several several years of experience at different fire departments around. They worked great. you know, whenever I paired them up with some county firefighters or actually had one that just operated the truck for me and everything was good.

And has everybody been fitted for their masks? No, I am trying to get in contact with Randy to find out when he can do it. Um, one thing that with the burn trailer, the guy that is bringing that has said that he would make sure the burn trailer is down here, Lucas, he said that he can do the fit testing, but that's going to be in March and I don't want to wait that long, you know. So, as soon as I can get within these next couple of trainings is what my plan is, but I'm I'm working around um um Chief Hegel's county schedule as well as ours. So, you know, we are working to where that's going to be taken care of. It just hasn't been done yet.

So, if they have a training sometimes, can you guys go there too and do the same training? Um, per our automatic aid agreement, we have to have two trainings a year between the county and the city. Um, so when we get that set up to where um they, you know, they're going, you know, maybe one of them we go to their their station. Does that mean you haven't contacted Chief Hegald and set that up yet?

No. No. Um because um because I've been trying to get the the training set up with um that we are going to be doing trying to get this plan of the next year's training, the next six months training and stuff that's on that paperwork. I've been trying to get that taken care of. So I will get it set up to where at some point whatever training he wants to to do together whenever they have something. Now, if I was to ask, we need to get that done because right now we're in breach of our own automatic aid agreements.

Okay. I will contact um Chief Hegel tomorrow and see when we can get something scheduled. I think in that list, maybe it isn't on there. I never mind. Becky has extra ones. If you want Once you set that up, if you could please provide that to me, I can forward it on to the council so they're aware. Yep. I will get in contact with him to find out what trainings he has coming up to see what we can do in getting our people to where we get that first one taken care of. Also on the uh fit testing

um have you reached out to Lacine to Dan Maselrod to see if he would be able to help with that? Um, I have reached out to Tommy Cap because every time I would try to get in contact with Dan, he has some things going on. So, he he wasn't available, but I've reached out to Tommy Cap several times. I did not know that they had a fit test machine. I don't know if they do either, but that would be an option that you could maybe see, and if so, maybe that would help get things rolling faster for you.

Yeah. Good. Um, For the sake of knowledge, would you be able to email the council a copy of our automatic aid agreement with the county so that they can be aware of what's in it, please?

Is that something we can't do? No, that is something that the county has said that they would help us with.

The automatic aid agreement is for structure fires. they will automatically anytime there is a structure fire in the city limits of Pleasanton um they will come bring their assistance to automatically help us. Uh the difference in an automatic aid agreement and a mutual aid is there's potent on a mutual aid there is potential for cost to be transpired or something like that if I remember right but the automatic aid agreement is they are coming to help us but in the automatic aid agreement also if there is a structure fire in the area of 920s area then we are supposed to go and assist them but I'm talking the fit testing. Oh, fit testing.

That's what I'm talking about. Okay. Um the in the automatic aid agreement, anything that the the county has, we can use, but anything that we have, the county can use. I mean, there's techn there's technical terms, but to to put it in layman's terms, you know, whatever the county has that we need to use or borrow or whatever, we can borrow it. But anything, so I guess you're not. Yeah, I I need to get set up. Like if if Randy is too busy and can't get the fit testing done, have we reached out to Lacine to their fire department to see if they could help get the fit testing to get fit testing done?

Do they do that? I'm just um the fit testing you have to have a specific machine that measures whenever you put the mask on you actually it's a computer that hooks to the mask and it vacuums the mask to you. It makes sure it seals it makes sure any you know when in your movements it's not breaking the seal. It records all of this stuff. So not everybody has that. And there are other counties out there like Urban County has fit testing equipment, but they use MSA or um Scott PACs. So the adapters are not the same as what the ones that we use. Correct.

So um I will get with Chief Hegel tomorrow and see if we can't get something set up in the very very near future about getting Does he have to be the one doing it or can you just go get the machine and do it or take your guys over? boys and girls, sorry. Over there. And um do it then. That would be a question on him because that's actually owned by the county. Okay. So, I want to make sure that somebody well practiced is the one doing the fit test. Um I was just trying to think outside the box there. That's good. Um anything else?

The carbon monoxide. Have you checked on that? Um, no I haven't I haven't got um I have um I have had I got a phone call today about wanting to know if we could go around and inspect fire extinguishers in the city. Uhhuh. And I haven't gotten I just got the phone call this afternoon. So I haven't done any checking out to see if we have the paperwork to be able to sign off on on um fire uh fire extinguishers. Um my first comment was who actually owns the fire extinguishers because like the um uh uniform company that comes in town, they do a lot of the fire extinguishers around. Um what I don't

Yeah. Yeah. I what I don't want to do is if they own it and I go in and certify it and then there's something wrong then does that fall back on me for certifying it or does that fall back on them because there so it might be something that I need to uh whoever reach out to these people and say whoever owns the fire extinguishers at this time that they need to reach out to them to get them certified. Do you have the certification? No. I do I do know that um a couple of the people in the county were in a process of getting that taken care of and I have not heard if they've got it completed or not and I know chief goes around and does it at the schools that

I I don't know. I've seen him does what? But is that in his capacity as the fire marshal though? I think so. Yeah. And so don't quote me that there are certifications required to inspect and you don't possess those? No. So that's why that's why I don't want to necessarily go out there and say, "Well, it's in the green." I turn it over and it doesn't fall down in one big clump. The powder moves, everything. So, you know, so you don't have the certification.

I don't have the certification to back up what I can do. So, yes. Okay. Any other questions or anything? All right, sir. If you'll just let me know those two things date wise, we have to speak. I will get in contact with him tomorrow. Then I'll forward those on to the council. Okay. Thank you.

You have information in front of you from the other departments. Do you have any questions regarding any of that? What was was it's deer that he had to go get parts for.

He told you earlier what was when it was done when it was going over there to be inspected. Scooter steer's going in for inspection. It seems to be um possibly leaking, pulling debris back into the um the um hydraulics. And yeah, it's refluxing back into the silver.

So, while it's up there getting checked out for that, uh, he's also going to just get a kind of a full look over on it to make sure there's nothing else that needs to be done at the same time or that could we could do to prevent it from breaking any further or any kind anything else. Okay. Um, moving into unfinished business, dam repair at Steg Lake with BG Consultants contract. Did y'all have a take an opportunity to look over that contract this week, these last two weeks? What's up? the soldiers got back to the city on their fightings on what they found out on the lake.

They haven't done it yet. Any questions on the contract? You ready to approve it or What is the council's pleasure regarding that? I'll make a motion to approve B&G consultants to inspect the Stigul Lake dam.

I second it. It's been moved and seconded. It is not this isn't to inspect the would be to um do the bid specs for repair to approve the bids. No, to write the bids back. Write the bids back. Okay. I make a motion for consult to write the bid for the damage. I

moved and seconded. Any discussion? All in favor passes unanimous. Light fixture. Uh we presented to you all last week on the light fixture potential we have uh to potentially save the city around $7,000 a year. um them doing them installing the community center and then us installing city hall and public works fire department area was 10,000 or the um just getting all the fixtures and having public works install them all in all the buildings was $980.

But we don't have it in our budget to do it. The $980 to potentially save us $7,000 a year, right? That's what you said last two weeks ago. I never said that because we was we didn't budget for it. Well, this would be under basically building repairs. And this is an operating expense. It's not like a big purchase. Basically, it's spending $1,000 to potentially save the city around $7,000 a year. And the the city crew would do it. The city crew would do it. And when if we did it, when would they do it?

How they would have to move? They would be able to install them once they actually got here. And how long does it take for it to get here? Um the estimate that the guy gave in the meeting that I had with him, um typically two week two to four weeks was his typicalness of when they would arrive and then they would have to install them and then we f signed the final paperwork of completion and That wraps it all up. How long to install? How long to install? Um, that's going to depend on multiple things within the city. Anything else that's going on, any water leaks that come up or anything else that happens,

but we have to give a timeline to if we do this, we have to say, okay, it's going to be done on by this month, on this day. We can't just keep going and saying, oh, well, we're going to order it. we're going to prove it and it's going to get done but it never really gets done or it gets done way over here because the citizens in our town deserve a lot better than just being talking about this stuff.

So the question is is do we want to get the fixtures to get them installed? Um the installation itself um shouldn't take very long. Now, if you wanted to do turnkey where they do everything, um that was um 18 around $18,000 um and then they would be installed the same day that they came and did them all or within a couple of days. Now, having our city crews do it and saving that money to where we're only spending $1,000 on this opportunity to save the city $7,000, returning $6,000 to our budget minus the hours that the crew would be doing that, which public works is being paid anyway. um we can have this potential to save the city money or we can continue on the lights fixtures that we have at the moment. Um as far as how quickly they can do it, it is dependent upon different things because if there's a mishap in the city or something that breaks or something that comes up, then they're going to have to divert some of their attention for that. But they would get it done as quickly as possible. the person that we're in contact with through the power company that's offering and presenting this grant to us wants us to get it done as quickly as possible because they don't get paid until it's all processed. So, um

also that could how much time would you want them to take to actually make sure that they get it accomplished? Well, if someone doesn't have something to do, you know, they need to be up there working on it. Like I said, it shouldn't take when we discuss something on here. It should not take forever to get it done. Like, you know, the street projects, we've been on that. We talked about that way back then. We had a pause. Now we're back on it. Our community needs to know that we're doing something. You know, if we're talking about it instead of sitting up here and just discussing it and then, oh, we're done. Go home. You know,

what you're saying is the council needs to move to approve what the employees need to get done what they need to get done and the employees need to do it to get it done and as soon as they have all the equipment and capability they can and our citizens in our town need to see it's getting done. Absolutely. Because I know some people out there are really tired of seeing things not getting done and they're tired of people seeing their the trucks driving around town all day long and everything. So, I mean, we really have to do better by our citizens. Absolutely. I'm glad that people are seeing the trucks going and doing

they're asking why what they're doing and I'm like, you know, I don't know. I mean, I'm I'm working just as well. Yeah. I would say there's a 99% chance they're doing their job, which is why they're driving somewhere. So, but I think I mean instead of just sitting up and talking about it, you know, we need to get it done and we need to give a timeline. So also with that uh could like people donate their time to help them build the light? Yes. So we can I mean it would be my hope that when we get the fixtures we can put out and and find out if we have electric people capable of light fixture changing electrical savvy that they would volunteer to assist with that and that would make it get done a lot quicker. That puts a light building on the city though, right?

Yes. Yes. I got you. I I I couldn't I think one of the biggest things that would help me is we're wanting to do this, we're wanting to do that, we're wanting to do this. I would like to know what our funds are uh financially. I see what we're paying out. I do not see where our funds are. What do we have? That's done once a month. I send it out at the end of the month. Well, maybe we should have it more often so that we can see where we are when things are coming up. We can look and see where we are.

I mean, I can give you the budget, but the it's going to change every day depending on what bills are paid and what

I understand that, but it gives me an understanding of road department has this much amount. We're going to we're going to approve this much amount. I have an idea of what the city has and where we are financially. I see where we're paying the bills, but it doesn't tell me where are we. I would feel more comfortable knowing where the city is financially to be able to say yes, let's do this, yes, let's do that. No, let's not do that. I don't see that. if I could get that sent out. I don't know how anyone else feels, but I would like to know.

And that's one of the things that is sent out once a month when she wraps up that month. But she's asking to have it sent out like more than once a month so she knows exactly where we're at. Like and Becky said, it changes from day to day and she understands that. But I mean, we can't just approve a $1,800 something over here when we only have $1,000. You can't do I honestly think that I'm going to pay a bill that I know. I'm It's just an example. I'm just saying. No, it's just an example. I'm just saying.

So that's why we're as she's asking and I mean I would like to see it too as well, but I mean it's just an example. So within that, because she has a long list of things that she does, you're wanting her to double her monthly work and give the same thing that she already gives extra times. How many extra times, how frequently, and to what expectation of overtime are you going to allow her to take to actually get that done? I would like to know financially where the city is and what I'm approving to spend regardless of whether she knows the money's in there. I want to know

the question is again how frequently because right now it's given monthly as to where we are and then have you been doing every other month or every third month the percentages of every month. Every month. So the percentages are sent out on how much we've used what the expected use is um which is part of what she's doing already monthto month. Okay. Does that go out at the end of the month at the beginning of the month? goes out as soon as the month is balanced. It It's just hard to approve. And I think I had left you copies of the last one because you didn't have your email set up yet. And I was going to say because I haven't seen anything.

But I I want to know where we are financially before I say, "Okay, yeah, we can spend $21,000 here and we can do this." I want to know where the city is and I want to feel confident to know that when I make that decision that it's there. Okay. So, how do we feel right now on spending $1,000 to save around $7,000?

And the city's workers going to do it. Boom. If we spend $1,000, we would have the city. So, we're going to give them a timeline. This has to be done at a certain a certain month. We had it in the timeline because it has like I said it has we have to start somewhere and tell saying it has this has to be done at this by this date and if it's not we need to know why it's not being done by this certain date because like I said again our citizens deserve a lot better than us just coming up here sitting and talking. Absolutely. We need to show that we are doing something.

Well, I make a motion to buy the light fixtures and having public works. I do all of the Okay. Motion is on the table to buy the light fixtures for just under $1,000 and have public works do the install waiver. Is there a second guess comfortable with working with electricity.

Well, hold on a second. There you we need a second and then there can be a discussion for the Robert's rules of order and even if you were to second it when he says all in favor say I. Even if you were the seconder, you can say nay at that time. But in order to have a conversation with the details, we're going to need a second. So, the motion is on the table to buy the lights for just $100,000 to have public works installed to the install labor of them. Is there a second? Motion dies for lack of second. I'm not sure how long that grant to be able to save the city money will be available, but if this council changes its mind and decides to, I can recheck with the person and maybe the grant to save the city money would be available still. Moving on in the agenda to street projects. Since this council wants the employees to do stuff, are they prepared to um approve some money for the streets department to start actually getting what they need for that uh some of that work or should we put that on the next agenda with a full list of where the city stands moneywise with everything else giving y'all more opportunity to speak with Becky on what funds we have where within I would like to know how much we have in the street um department though with that with the 1% coming in. So

do you have that in front of you? like $847,000 out city gaining $300,000 off%. Excuse me. And then I got her off the budget. I believe it was on the paperwork that she

I specifically asked for. In addition to the 1% sales tax, we also have another portion of money set aside for the purchase of equipment and things like that for the students. Um, of the amount that is set aside right now from the 1%, we have to take into consideration that a little over 300,000 of it is already committed towards the project that starts in February to fix Ash Street and portions of Cedar. So that was that project will start on February. That is in accordance with the DOT grants that we have.

And what happens if knock on wood bad weather comes and we have to push it back? Are we still able to get that anybody ask that question that is in accordance to the DOT grant regulations and everything that they have with that um BG consultants is working with us on that are you taking just ash

ash the project grant that went forth that we were granted with um K dot is for ash and portions of cedar and it will fish fix all of ash streets there from 17 It goes by the school. So we have $518,82065 of that 100 that 199,900 is um to go for the K dot cost share and that does include taking the 25,000 out for the greater

that does the 25,000 has already been taken And do we know how much we have in the other fund that we can get equipment from? Shoots fund. Sorry. What was that? Number five. What? 58.

Thank you. When in February you're supposed to do something to what?

When in February? I'm not sure if we have a an exact date yet. I just know they said that it wouldn't be able to be started until February for the release of the funds. I just hope it's not bad weather.

There's $65,964.54 and I mean that's the whole equipment sign works. Um Kenny was just asking if we know when in February that's supposed to start. We don't have a date yet, do we?

No. The um last time I talked to Jason, he said that the surveyor should be in town and start going in there and work on it. City be responsible for doing all the covers and ditches. I'm sorry. Is the city going to be responsible doing all the covers and ditches for proper drainage?

No, that was all part of the contract contract. Open it up a bit. Anything else regarding the streets project? adopt resolution number 467. Resolution number 467 is a resolution authorizing certain individuals to sign checks and warrants at Farmers State Bank and the Vet Bank and to access the safe deposit box at Farmer State Bank. This is basically we live in Michelle.

So I guess my question is why is there so many people on this list

because it requires signatures? Okay. I make a motion to to adopt resolution number 467. It's been moved and seconded to adopt resolution 467. Any other questions? All in favor? Pass is unanimous. If we can set some work a work session date for our next work session. Preferably a little longer than just an hour so we have more time to go through some of the material that we have to set proper goals for street fixtures projects and other things on the improvement of the city. What dates do people or what day do people have available? I like doing it right before the meeting. That's what I like.

Final problem being more time and then I'll do this for an hour. I like having the meeting myself. Just do more of that. Okay. Okay. So, we want to do that um schedule it for right before the next meeting then 19th.

It would be the 20th the 19th. How do those normally go? I mean, do sometimes they do them like on a Saturday. Work sessions. Work sessions.

Work sessions can be done any day. Um when there's more when there's more time, we can um tackle more. bring out the maps and actually lay things out in a more workable fashion. Uh since we have more time doing it within an hour of council, we really only have about 40 minutes to go through as much as we can. We can do it on the weekend. That frees up these guys from from her jobs. Becky says no. She's like, "No, she doesn't want to do it on weekend."

You guys want to make your own? That's fine. I mean I would just hang like another night. I mean we have a little more time and not right after that. Most of us work at least until 4 in the afternoon. So So what about like next Monday? As long as it's on the Tuesday, I'm good. We can't judge next Monday because council meeting will be on Tuesday.

I'm not I'm I'm saying work session next Monday, not the next council meeting. Would next Monday work? The idea is is that we can get through some stuff so that we're not just sitting and talking but enabling our workers to work. So, do you all want to do the same time the council would normally be 6:00 or 5:30?

5:30 to what? Um, I would want to be done. I would say two hours should be pretty good by 30 to 7:30. Okay. Adopt ordinance changing the council meeting dates. Ordinance 2066.

That would put the next council meeting. It would start being on Tuesdays. No, no, it's on Monday. On Mondays. Okay. It's just a switching it from every other to the 1st to 3. Um, whenever the day that council meeting is a holiday, then it shifts to a Tuesday, which is why our next one would be on the 20th instead of the 19th since the 19th is Martin Luther King Jr. Day. So, if I get a motion for ordinance 2066,

I'll make a motion to move. Uh, the motion would need to be to approve ordinance 206. Ordinance 2026. It's been moved and seconded to approve ordinance 2066. Any discussion? All in favor? Passes unanimous. When's that going to start?

Yeah, it works out for the next two months that it's already that way. So, by the time this gets published with the change and everything, um, it will just continue the first and third. too much. I just asked the question and he didn't give an answer really good. So an ordinance takes effect once it's published. Yeah.

So once it's get published in the in the paper, it takes effect immediately. Um what I'm saying is is the the next couple months are already on the 1st and third. So by the time it would not be the first and third, we would have already have this published. So the answer is immediately once this is published. Does it have to be published once or three times?

Um, we have our student representative of the council over there from the school. We don't hear from her much. So, I'm going to ask you if you have something for us today. Yes, I do.

Good evening everyone. I would like to first start by saying happy new year to you all. I hope your 2026 started off great. Since the new year has started, I have a little over a month until my projected start date of February 9th for the Simple Sanctuary. Just as a reminder, the Simple Sanctuary is an after school program that will take place three days a week, Mondays, Wednesday, Wednesdays, and Fridays from 3:45 to 6:15 p.m. This will be a time for students to get help on homework, learn a new skill, have social time with others, and have fun. Remember, the biggest goal of this program is for students to have a safe place to be kids. A safe place to be kids. In front of you, you will see a schedule that I have made up of my plans for the following few weeks. Now, no plan is always going to go off without a hitch, even though we would like them to. So, I think all of you guys have my schedule, but I will still read it. So, obviously, today I'm giving you guys my a little update. Um, and it's the end of the parent survey that Mr. eps the superintendent um sent out on parent square. Now this week I will be picking a location from the simple sanctuary double checking we have all the supplies for the program and seeing if the chapel can partner for food and snacks. Um and then next Monday is a big Monday for me because I will be asking the school board for approval on the program and for and approval on two paid positions adult positions for the program. Now, that week, I will also be sending out permission slips to parents, figuring out like how their child is going to be going home and um who's going to be picking them up, emergency contact, any allergies, things like that. And then any and all finishing touches. And then February 9th is the Simple Sanctuary launch day. Projected still technically we can move this up, but it is still projected, so we could we can move it wherever if we need to. But that is a very special day um that we've been

working very hard for. Um using this schedule, my associates and I will be able to get the program started on February 9th of 2026, pinning the school board's approval. I hope to have this program ready by that time. I will update everyone at the next city council meeting, which should be the 20th, um on the progress of my plans. Thank you all. Thank you. Thank you. Jaclyn, do you have anything? Uh, well, you needed to address the water plant in this meeting. Oh, yes. Um, Becky, on the water plants,

um, we really need to get work done on the roof and we haven't been able to get a contractor to go in and give us any um, estimates or good specifications to put out. So, do you want me to contacting other contractors in the area. I would like it to figure something out. Anyone knows a contractor that might be interested, let me know. Be sure and contact them.

Could we also put something in the paper? you know, if someone's interested, please contact city hall or does that have to be sealed bids? How does um Well, we don't have the specifications yet to put the bids right now. We just need a contractor to come in and tell us what will be done. So, so could we put that in the paper to maybe grab some attention to some of the contractors on coming in and giving us um bid spec so that we can then open up for bids? Yes. Or can you put it on Facebook post?

Well, normally you pay a contractor to do bid spec. So, how many contractors are you wanting to pay to do that? How about back up his brain? Um, he has not returned the last several messages. So, I say find somebody else and just Becky contact somebody and like Travis didn't know anything. He was just waiting for he like just didn't want to interrupt somebody else, right?

And so I I I mean if anybody calls him I mean he would do it right away. I'll get a hold of Travis then cuz he does the uh cuz he did the roler county. Yes, the courthouse work and that was amazing. That's what I was trying. You did the Thank you. I need an executive session for 10 minutes for attorney client privilege and anticipation of litigation. So we need to make she can't one of you all. She's asking I make that motion.

You have to say yes for an executive session. Executive session. For attorney client privilege for attorney client privilege for 10 minutes. For 10 minutes in anticipation of litigation in anticipation of litigation. And I'll second. Yeah. If it was that easy, we would have Jackie talk all the time. Got it.

Okay. Motion and second is on the table for an executive session of 10 minutes. Uh returning at 7 43. All in favor. We'll be right back. They did help. that good new I really enjoyed my vacation.

Yes, I did. already. Yeah.

Do what? Yeah. She never said that.

What's the two employees going to cost? That's a good question. I don't know. I have no idea. No one has told me anything. The adults can't seem to do their jobs. How many How many hours a week are we talking about? Um it's it's just the 3:45 to 6:15. So that's I don't know what it means. So 2 and 1/2 hours. Yeah. 2 and 1/2 hours uh each day. 26 hours and 12 hours a week. Look at us doing and and the next 20 years

for the next 20 years they can save time. Yeah. So $40. I'll give them the 960. I'm not doing that. You're talking $1,000 a month. takes about two to three weeks to get it installed within a few days. Again, I have I'm just trying to do my stuff and what I can do. I'm not an adult yet, so I can't do a lot of things. And no, a lot of people don't know communication and how

still we're still running pipes in 60% of the city. So, apparently So, I'm just doing what I can do. I might even get yelled at for doing this at some point. I wouldn't worry about that. Yeah, I'm not worried. I I think it's fine. I think it's fine. I think it should happen February 9th, but other people think it should take longer. Several times a year. And I'm rushing it. Okay, you do your job.

It's residency. They got grease fulls per 15 hours a week.

She's so smart.

For weeks, and 20* she'll do.

No wonder she's watching me. She's supposed And I love

my favorite.

I'm sorry. Everybody's secondass. How tall is your breath?

Yeah. I was just wondering to safety

and it's like it's just like 100 public safety emergency. the county can come in and say this is the

may that is disrespect the state of the state. However, I can see that

you know your administrator for no reason again. Okay. No, not

I am not. I didn't put it into your mouth. I thought we didn't come.

She opened the door. She doesn't shake. Okay, executive session ended. No action taken. Resuming normal meeting.

I don't have anything else.

Any concern? Well, our city roads, you know, obviously our city streets been so much degrade for years that it's going to take as many years to repair them is what it's took to get them tore up. You know, for years, citizens demanded about multiple potholes around our community and damages possibly go to their vehicles. I agree with them and our roads are horrible. Over the past several years and administrations, our road equipment has been sold off for reasons unknown. Well, now is the time to replace equipment so our city employees who are going to use the road equipment get familiar with the equipment, be comfortable using it in a manner that's safe and be used for years to come. More of the city crew gets to operate the equipment, ensures safe working practices while operating on our roads. I visit several auction sites that have much of the equipment needed to complete the task at affordable rate and other sites that offer new equipment at great prices also. So let's stop dragging on our feet and start doing what all of us are sent up here to do. You know these roads we have to get them started. Plain and simple. So I pro I propose a city approved purchase of new and used road equipment to start the repair of all of our city streets all of which are allocated from the 1% sales tax designated for road repair. Uh, okay. So, this was on the agenda today and um then

the discussion went sideways. Well, then nobody made a motion to approve any of these items. So, um we can put it on the next week's agenda so that you have the opportunity to review um the state of the city's um finances if that's what you want to do. This portion is like council member comments. Um, and so this is where you can request to have things added to a future agenda and what um, decisions you would hope to make at that time or what information you would want in order to be able to make a decision at that time.

Okay. I make a motion that city roads be put on the agenda for the next meeting. Um, we wouldn't actually need a motion for that. We just asked. Yeah, I thought it was already put on the agenda. Thank you.

It's a single paper like this.

You have anything? Yeah, I have um I agree with Kenny and I've been thinking about what Bill said two weeks ago that um nothing's getting done. I mean really we sit up here week after week and discuss and again my statement is that we need to do stuff. You know our citizens deserve it.

So we need to start doing stuff what we're you know discussing and everything. So, I would like to start, you know, putting timelines on things and getting them to doing stuff so our community can see what um there are they're they're working on and be proud of it and stuff. And then um the light fixture um that you ordered for the community center, is it put up yet? It has come in. And can you tell us when you're going to put it up or who's going to put it up? Um, public works has it. And how long have they had it though? I believe it came in last week.

Last week, the day after Christmas or something. So, are they going to be able to put it up this week? I can ask. We can come back. And then, um, did we pay for it or is the Chamber of Commerce paying for it? Because I've heard that the Chamber of Commerce is paying for it. The city paid for it. Okay. though because like I said, I've heard from someone that's on the Chamber of Commerce that they're they've paid for it. So, I was asking just to clarify it. Yes. So, who who really paid for the light fixture?

So, clarification of that was is during a chamber meeting um one of the people that was there um said that they think that um the money that's come in from the chamber through the bingo night should pay for it. Um, no official motion or action was taken by the chamber to do so. Um, that is something that is, uh, would have to be put on their agenda to discuss and is presented to be on the agenda for them to discuss to see if that's something that they wanted to go ahead with. Um, if so, then they would just reimburse the city the cost of what the license has.

Yeah, I would like to see that light be put up at least by the end of the week and everything. And that light pull on the um main street um um sixth street the corner sixth and main that is leaning.

Yes. Um I called today to report it and they said had not ever been reported. So I reported it to them and they're going to fix it. They're going to send somebody out to fix it. I asked I said has it ever been reported by anybody and they from the city? They said nope. So I I said please come down and look. Well, I'm not sure who you spoke to, uh, but I have spoken to one person twice and two other people regarding that poll from the electric company, and it has been on the schedule for them to fix. I actually got a phone call this past week asking me again if it had been fixed, and I said no, and a couple other lights that were out or flickering had not been fixed yet either. They apologized profusely and said that they would have that um, fixed and sent down for it. So, I'm not sure what is going on there, but it has been addressed with them on numerous occasions.

Well, I reported it today, too. So, because they said it hasn't and everything. So, um everything. So, and also, um I would like to see if you may, if you could also put in our packet, too, um what you're doing for the two weeks, too, because you said you're so busy and people's asking me what you do. So I'm like I'm not sure what he does for two weeks. So I would just like just a summary of what you're for us to have to see what you do, you know. So tell me so we can tell people that you do this and do that.

Thank you. That's it. I will entertain a motion for adjournment. I'll second. I make a motion that we I second. All in favor? Oh, Sandy, I like your back.