Common Council - Regular Meeting

All right, we'll call the work session to order. No, we just trying to figure something out. I think I just blew my brain out. Yeah. Any questions about tonight's agenda? No. Do you want to just go to to do the the Tyler thing? We can do that. Well, you you hear from Tyler. Yes. I Why don't we do this now? Yeah. We'll get you out of here. Might as well. Yeah. Okay.

Thank you. Thanks. She's coming. All good. Oh, it's sad to do this.

Thank you for my pleasure. Thank you for allowing me to be here. Yeah, we do have an IT person on that council. So, We lean heavily on him. It's always good to have a resident. Yes, I guess. So, I'll take it.

I I guess we'll just start. Um, can you just do a brief overview of what what your firm is going to do for us? So we are going to install replace the current record system for the police department there. Uh we're going to provide uh all implementation services, project management and training and go live support. uh all done on site and it'll probably that process will probably take about eight months or so depending upon uh uh the speed of which the police department would likely implement that as well and we're going to be implementing a system that currently end of life no longer supported uh which does have a few issues with uh reporting uh crime statistics to the state which will also by not reporting those crime statistics correctly. This will uh allow for uh grants to sometimes not be uh provided to do the city that so um this is not our first implementation. Uh the state of New York has recognized Tyler Technologies as the number one uh provider of ad and record systems across the state. Uh today you are being currently dispatched by Tyler at the Clinton County Emergency Management. Um so which will provide complete integration with the officers in the field. So when we need to create their police reports and all that CAD data will flow right into their system. Actually, the I think you you're very well aware of this, but the county 911 does uh transfer calls for service to the police department where they do their own police dispatching, but fire is being dispatched by the county.

Why is sharers better than what we're doing now?

Uh the the biggest thing is a couple of things and appreciate that question. one, you lack integration. So today, uh, when the police officers receive their calls for service, they're typing into the CAD system and narrative and providing information back to dispatch. But when they want to complete their their police reports, then they have to double enter all the data into the current system that you have today and we'll eliminate that. Then the other thing is uh the lack of of IVR. So IVR is a u is the uh works that they need to create send to the state. Um so it'll it'll eliminate that problem too. So they today they spend hours and hours getting those reports clear because it's done uh in a manual process. So IBR stands for incident based reporting. So based on the uh IBI the FBI statistics in the state those that is the format that they must submit and we're doing that across the state and hundreds of police department. So our system is already accepted by the state and vetted out by the state to meet those requirements. Also the the system that we have now that we pay annually for $34,000 is not supported. We don't do upgrades. They don't do updates. Um, it's clunky. It's they're losing data. They're losing information. It's not storing. And then again, the end she doesn't say. So, we're paying for something that is just clearly not working eventually today, but eventually it has to be replaced. So, we have this funding source that's there and we like to move

towards that purchase. Why use technologies a CAD is techile technologies as Leo has really stated it's integration it's just a smooth transition right now double in a nutshell we're taking two things and and we're able to put them into one act instead of two one seamless software right

it's going to run inventory too so tied to cases and that sort of thing or is that okay great case management system. U all the the New York uh standard arrest reports uh case reports um domestic violence reports if they're all that's used by the state of New York. Great. Carl's Carl's all on board with this. He's already is but wouldn't really involve Leo and his team are gonna Okay. Right. Right. Right. But but once once it's in place, will will Carl be involved in So it's cloud based. We also there's a savings there. It's not on prem on premise server which impact is now. It's a hardware completely SAS. Yep.

It's completely SAS. There's savings there as well. So we're not paying that. Is there any client we put on or or no? It's completely SAS edge. Completely SAS. Awesome. That's correct. That's a good That's great. And so what the chief uh stated is that so Tyler will will apply all the updates. We push out two major updates a year. We'll maintain all the security, all the Microsoft updates, all the SQL server updates will all be done by Tyler and that is managed 247 365 support. So is there any training that has to go into this like as far as the police officers themselves being trained? Yes. And and and we will come on site and train the police officers.

That's part of the eightmonth imple implementation.

Yes, that is it's all included in that price. Correct. As far as updates go to the system, is that something that are the updates such that you have to come back and retrain or typically not? And we also do provide training videos. So with all the new releases as part of the annual maintenance cost, there's a whole set of training videos that the police officers can watch and and learn from uh to take take tests, etc. But we try not to push out releases that are so different that they can't learn. We push out more releases rather than than fewer so you don't run into a situation where you got to train from

Right. That's how Yeah. So Tyler offers Tyler University which we was referring to. It's it's online training platform. So we can watch those videos at their at the downtown so that you know we're not pulling everybody in doing a departmentwide training. Great. So is there going to be some super users where we can have a little more hands-on with and then they can

Yeah, correct. And so we do train those super users during the training process, right? During the implementation so they do be become the super user. Um and also the training videos are also very very good for when you bring on uh new officers as well. You could put them through a complete curriculum uh through learning system but you chief you can invite Tyler back in. There's a cost for that but we would do we can do on-site training as well. What's the yearly on us with the new software? 38,000. Okay. So really we're we're only going up 8,000 versus the other software and we're not compliance with the other software. Four

4,000 4,000. Okay,000 and they grow 5% every year. So that's going to great. But it's locked in at 38. So for five years, if we get into that contract, it's going to be locked in at 38 for the next five years. I I apologize. That's my I don't want to send the email out. It will lock in for three years. The fourth and fifth year there will be estimations. It's locked in the 3%. Right. And that's that's norm that's normally if you think about the redundancy though and that it's a good point that it's when they have to enter it twice and the time. That's the big thing right there. Taking two exists. Yeah.

Just in the fact that we are gaining some security. Um how many how many seats how how does the user process work? So there's uh unlimited seats with the seats. Great. So you don't have to call me back up uh two years from now and buy more licenses from Yeah. Good. So you can have 20 30 users on at once. The 19th quite a few back and forth. Yeah, we've worked really hard.

What are some of the bigger um uh municipalities that have adopted this? So uh for this particular for for fleece records so you have um uh county Washington County Montgomery Fton Renzelier Olter Duchess uh if I'm going up and down Duchess Columbia so pretty much up and down we have we have quite a few customers and And uh as you go west, Anita County, Warren, Niagara, Niagara County, Niagara Falls.

Good enough. Yeah, there's a lot of uh a lot of and our customer base is growing. It's not we're not we're not not a sure thing. And these costs were locked in, right? There's not going to be any hidden costs for if you run into conversion issues with the old correct database, right? All services are fixed fee, correct? Unless if there services we do not use, then we uh we do not charge, but services cannot uh be more than than uh listed here. Great. I think this is a good opportunity.

Well, especially since 2007,000 and change is covered by the grant. Yeah, absolutely. And I assume you have privacy agreements and all that just because certain No. Hey, it's a it's a thing, right? So, I assume that you have all that. Yes. Great. Great. Good. This is This is a good This is a good thing. Yeah. Great. Any other questions for Tyler? No. Thank you, sir. All right. Thank you. Glad you came. Thank you.

Um, well, I just Isabelle. Yes, for you. It It's not really a question. It's wondering if you could speak to the new warming center.

Of course. So, um, the warming center is firmly open. It's under cold conditions. So, anything below 32 degrees um that expected to have 12 beds um just on the M hat campus and it is a call direct phone call that needs to be made um for vacancy um and making sure that there's no other needs other than the the the bed and the one place to stay. Um some donations are being asked. The biggest donations are undergarments. So, underwear, socks, um, hats, gloves. I've offered the the police department to drop some of those off and DSS will receive some as well. I think it's a huge shift for for this area, the county. There's been a lot of people working very diligently on this. It's just good to see that it's open.

I think it's got to be mentioned also the crisis center, too. It's been the numbers have been amazing there. I mean, they're just We've needed that so long. Both of them are really good additions. How how many did we get the other day when it was super cold? They've been full. I guess she said I think they're receiving full full passes again. Yeah. And this has only been open since what? December 1st. Correct. December 1st or third day. They stop opening on December. Yeah. We went and tored it the other days. It's actually But the the crisis center along with that, the crisis center is so big because it's not just addiction, it's also mental health.

You know, a lot of folks need help and, you know, it's just a great addition to um and like you said, donations donations are greatly appreciated. I mean, I put it on my Facebook page with um the information and I mean, Amanda from NAMI is just amazing. She's I mean, She has reached out to me already. So, I mean, there's just wanted to put it out there.

Any other questions for two students? Yeah. Um, I guess I'll start with uh the why. And I just had some questions about um equipment from the city, paint of the paint of any of the um fields and um the fields themselves. Do we is that part of the agreement? We do the fields we with the new paint robot we have in Okay. And and the equipment is ours? No, the equipment is the wise. The gold post, all that stuff is the wise, right? That stuff is the wise. We don't I don't know about all the goals. I'm not

right. We have some I'm sure that are ours. Yeah. I don't know exactly which ones are which, but the equipment that's used is the wise. The city doesn't apply doesn't supply book. Okay.

All I have on that one. It's all I have on that. Um I did read on that um um I guess I'm good.

Other questions for tonight's agenda? I'd like to request a brief executive session to discuss personnel issues. Can I get a motion? Councelor Colleen. Council Von. Roll call. Councelor Bon. Yes. Councelor Evans. Yes. Councelor Talon. Yes. Councelor Reette. Yes. Councelor Colleen. Yes. Thanks.

Did someone grab all the signage? I know. I brought Dave. Did someone bring all the I did that way it doesn't go into the meeting. I'll take a motion to come out of executive session. Council Annette Evans. Roll call. Yes. Councelor Evans. Yes. Councelor Sal. Yes. Counc. Yes. Councelor Pauline. Yes. Last call for questions for tonight's agenda. Uh I wanted to ask about the me reservoir.

You thought you were free and clear. Janelle's ready. No problem.

I just I just didn't quite understand it. So um

of the drinking water assessment is to put in a redundant raw water transmission. So we have a second line that back up from the properties as well. CDHD awarded us $100,000 to cover a portion of the transmission life and we have to ask for an extension and I drafted a letter suggested that you okay is it is it a 24 in and how no they're looking at 16 in

part of the problem with delay was that the state and the county department of transportation didn't want us to um they didn't want us to tear any of the roads and so we could do open cut they want us to do trenchless so at some at three of the crossings they requested road um because of that it caused the engineers to have to go back and do excavation so check it was satisf So that's what Gotcha. Okay. I'm good. That's that's all.

The final design was worked out last week to all the agencies and so we're hoping this extension.

Thank you. Thank you. um call an end to the uh work session and call opening to the public hearings. We have to do the public hearing first. City of Plasburg public hearing to hear public comments on the submission of a community development block grant CDBG applications for the 2025 program year. Did I have a motion to open the discussion for the public hearing? Councelor Evans. Second. Councelor Vaughn. Roll call. Councelor Bond. Yes. Councelor Evans. Yes. Councelor Talent. Yes. Councelor Manette. Yes.

Councelor Conley. Yes. Anyone here wishing to make public comment on the public hearing for the CDBG grant application? No one here to speak. I will entertain a motion to close the public hearing. Councelor Manette. Councelor Evans. Roll call. Councelor Bond. Yes. Councelor Evans. Yes. Councelor Talon. Yes. Councelor Manette. Yes. Councelor Colleen. Yes.

Call. Uh the public hearing is now closed. I'd like to call the December 18th common council meeting to order at 5:30. Please rise and join me in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, liberty and justice for all. Miss Carly, could you do the role, please? Mayor Hughes here. Councelor Vaughn here. Councelor Evans here. Councelor Stra. Councelor Talon here. Councelor Manette here. Councelor Colleen here.

Councelor um she uh councelor Stra is excused this evening for personal issues. Resolve that minutes of the regular meeting of the common council held on December 4th, 2025 are approved and placed on file along the public records of the city clerk's office. Take a motion. Councelor Manette. Councelor Evans. Roll call. Councelor Vaughn. Yes. Councelor Evans. Yes. Councelor Talon. Yes. Councelor Manette. Yes. Councelor Colleen. Yes. Anyone here to make public? Anybody here wishing to make public comment on any topic proceed? Sir, you said well just identify your name and where you live in the city.

I'm French. I I don't reside in the city. I'm coming owner selling out here for 30 years. Okay.

Uh me and my wife. Uh the only reason I came I spoke yesterday to Andrew Duran and uh about just what would be the possibility of the city uh considering making Elm Street from Miller to Margaret a one way either direction doesn't matter primarily safety secondary um if you drive a man road a sidewalk is right adjacent to the road and in a bad storm there's a way to clear that for pedestrians I mean it's license. I know the city's face that other areas too. Just throwing it out there. Uh he said it's like a three to five year process. I get it, but it's got to start somewhere. So,

our planner is sitting right there. So, I'll talk to her after. Okay. Emily standing right there. So, and I would I'm a geek. I'm retired. I volunteer to help with grants or whatever. Somebody has to give me direction. I went to school. I'm sorry. Didn't we go to school together? Uh I think so. Been a few years. Been a few years. I was a couple of years behind you, but yeah. Well, good job. That's it. Thank you. Thank you. Anyone else here this evening wishing to make public comment? No one else. Um, Charlie,

the council approved the payrolls of the various departments of the city of Platsburg for the week ending December 10th, 2025 in the amount of $638,31187. Council approved the bills by the common council for the weeks ending December 12th, 2025 in the amount of 4,480,2728 and December 19th, 2022 in the amount of $2,481,214.84.

Are there any um leaison reports from the library this evening? Nothing from the climate task force. Um yeah, so we had our um final meeting of the year yesterday, although it was more kind of like a holiday gathering, kind of discussing what we've done this year and what we're hoping to do next year. And um I can announce that our next meeting is looking to be um January 21st at 5:00. Um location to be determined. That's it. No other reports this evening. Motion to remove item 7.239 from the table. Councelor Talon. Councelor Bond. Roll call. Bon. Yes. Councelor Evans. Yes. Council. Yes. Councelor Benette. Yes. Councelor Colleen.

Yes. And that was to remove the YMCA contract that we finally got back from the we tabled it a few weeks ago because we did not have the paper copy for anybody that doesn't know. So tonight we do have the paper copy. So physically the counselors have read it and we are moving forward with the vote on the uh contract names. Item 7.239 239 authorize one-year renewal of the sports programming service agreement with the Flashburg YMCA.

Moved by councelor Town. Second councelor Colleen. Discussion. Can I get another second? Somebody else second it. Councelor Manette. Um, you already got it. Colleen. Yeah, I we're gonna pull council Collins. Oh, she's gonna Well, I'll let we get that second. Yes, please. Um, any other any discussion? Roll call, please.

Councelor Bond, yes. Councelor Evans, no. Councelor Talon, yes. Councelor Manette, yes. Councelor Colleen have to abstain because I'm on the board of the Y recuse or recuse. So that is we only have three S's. So the mayor Yes. say yes. Yes. So that is adopted. Item 7.249 authorized budget adjustment water fund capital reserve. Move by. Councelor Co. second. Councelor Evans. Discussion. Roll call. Councelor Bond. Yes. Councelor Evans. Yes. Councelor Talon.

Yes. Councelor Manette. Yes. Councelor Colleen. Yes. Carries. Item 7.250. Authorized budget adjustment sewer funds capital reserve. Move by. Councilor Evans. Second. Councelor Bond. Discussion. Roll call. Bond. Yes. Councelor Evans. Yes. Councelor Talon. Yes. Council Mette. Yes. Yes. Item 7.251. Authorized extension of New York State Community Development Block Grant need reservoir and new water transmission made. Moved by councelor Talent. Second. Councelor Colleen. Discussion. Roll call. Yes. Evans. Yes. Councelor Talent. Yes. Council man.

Yes. Yes. Gary. Item 7.252. Mayor Appointment Planning Board. Sorry. Councelor Talent. Second. Council Colleen. Any discussion? Roll call. Yes. Yes. Yes. Yes. Yes. Councelor. Yes. Item 7.253. Authorized police department contract records management system with Tyler Technologies. Moved by councelor Bond second council manad discussion.

It's a lot of money but it's a lot of money but implementation of things like this when you copy over records can get astoundingly expensive. Yeah. So um I actually think it's cheap it's I hate to say it cheap. Well as compared to other Yeah. you should see what we go through. And it's it's grant funded, which is also tax money, I understand. But if it saves us time, and that's the biggest thing, the time that it saves the the men and women we've got down the police department, that's where we're going to get our money, too. Just the fact that the current product is not supported anymore is a major issue. Yes. So, okay.

Any further discussion? Roll call. Councelor Bond. Yes. Councelor Evans. Yes. Council Talon. Yes. Council Manette. Yes. Council Colleen. Yes. Harry. Item 7.254. Authorize removal of the city's fair transparency edition software. Moved by Councelor Colleen. Second. Councelor Evans. Discussion. Roll call. Bond. Yes. Councelor Evans. Yes. Talon. Yes. Councelor Manette. Yes. Council. Yes. Carrie. any new business to come before this council this evening.

I want to say thank you to everybody. Every single time I suggest something silly, you guys come through and it just shows that we have very strong solidarity with this council and I just want to say thank you because I did it again. I asked them to dress ridiculous and they did it for me. So, thank you. Nobody does it better than the mayor though. But oh, I don't know. Your pink suit. I don't know. I uh I think the mayor should win the contest. If we had one, he would. Yes, ma'am.

I want to just say thank you again to um Chief Trombli and to other members of the PD for being there for the monora lighting on Sunday. It was very very good that you were there and I think everybody felt very comfortable that you were there. So, thank you. And and the fire department, too. Thank you for being there, too. the the holiday parade. That was awesome. Unbelievable. We blocked traffic except for one car. She was kind of weird, but um it went it went down pretty well. So, congratulations and and all the departments that took place. It was It was really good. It was well attended. Shout out to the Y who won the parade. Oh, yeah.

Oh, yeah. They're doing carolling right after this meeting, so we can go join them. Yeah. Yeah. No, it's been a good year and uh you know moving forward. We got a lot of work to do next year and um I think we're ready. Any other business for this for this evening in final time this year? Who would like to make a motion to adjourn? Council Manette Bond. Roll call. Councelor Bond. Yes. Councelor Evans. Yes. Councelor Talon. Yes. Council member. Yes. Councelor Collie. Yes. Sorry. meeting you guys. Um I'm just going to take our picture again like