Town Council - Regular Meeting

All right. Well, thanks, everyone, for joining us. The public meeting is now adjourned. the study session. These items are scheduled for discussion among council, staff, and their designees. Votes will not be taken on any of these items at this time, but they may be scheduled for final action later in this meeting or at a future meeting. Members of the public are asked to hold their comments until a call to the public scheduled to begin shortly after 6 p.m. Public comments will also be invited when the agenda topic is placed on a future agenda. for action. Today we've got a really great presentation coming up, very grateful. This is going to be a presentation from the Paradise Valley Youth Group. Before I turn it over to Mr. Ching, I just wanted to compliment this group, and I see some very familiar faces here, and good to welcome you back for this discussion. About a year ago, maybe a little bit more than that, Sanaya, you had approached us and began a dialogue. Council Member Vice Mayor LaBelle had been interested in being connected to seeing how this could move forward. And I just want to compliment you and your team for your consistency and your ambition to move this program forward and how grateful I am for that. And with that, we're excited. To lead that off, I would introduce Our town manager, Mr. Andrew Ching. Thank you, Mr. Mayor, members of council.

I'm pleased to be able to allow the youth group to introduce themselves. I'll go ahead and turn it over to them in just a minute. But to echo what you said, Mr. Mayor, over the last year or so, we've had the opportunity, I've had the opportunity to get to know a number of these motivated Paradise Valley residents who are from all that I've been able to observe. are just interested in service to their community. That interest has taken the form of wanting to organize, and they have, into the group that you see before you. And I'll let them describe their activities over the last year or so. But that level of civic-mindedness is for someone who's spent as many years as I have working in local government to have a group of individuals like these to actually organize themselves and want to work and assist and volunteer and to learn more about their local government and how they could play a positive role in local government a pretty rare thing. There's a lot of sort of pessimism, perhaps, about disaffectation and the notion of sort of being cynical about government, about public service, about sort of the future. the antidote to cynicism is being around people who sort of rebut that with not just their words, but with their actions, at least of what I've observed at this point. And so I'll go ahead and turn it over to them, but I just wanted to say as a preface that it's certainly been a pleasure getting to know each of them over the last year and to kind of watch them not just say they're going to do things, but actually put things into action, and to have sort of a plan for the future, which they'll get into. So that level of organization and commitment and desire is commendable, and I certainly appreciate it, and I would like for them to be able to have me stop talking and let them talk.

Go ahead. Sanaya, I appreciate this. But make sure you give us your full names and schools. I'd love to hear the schools that are represented with your colleagues here today.

We'll do that.

OK.

Thank you for the introduction. My name's Mia Steinmetz. This is obviously Sanaya Duvety. And we're here on the behalf of our youth group, the Paradise Valley Youth Advisory Council. And here you see the rest of our group. If you guys want to stand and state your names, schools, grade level, you can go ahead.

Well, thank you all for that. So to get into a little bit of our mission, I just want to talk about first how we all got started in this. So around a year ago, I noticed that with rising digital presence, there was a lot of social isolation, and I think Living in Paradise Valley, a lot of us don't even know our neighbors. And I wanted to have an opportunity to get closer with a lot of other youth in Paradise Valley, but also learn more about how our town functions on a day-to-day basis. So I came to the town hall and had the privilege of speaking with Vice Mayor LaBelle and Mayor Mark Stanton and Mr. Andrew Ching. And just throughout the year, we've had the opportunity to volunteer at various events and learn more about our town. Our group is for high schoolers in grades 9 through 12, specifically Paradise Valley residents, and we meet at Paradise Valley Town Hall. We try to assist at town events at the town hall, and wherever the town sees a need for us, we would love to help.

So the following photos picture past events and volunteers that we've done. So you see that art show assisting set up at a blood drive leading the pledge. You see our tour of the police department with Officer Fan and leading the pledge once again. And then you see the Air Heritage event which we had the pleasure of listening to a number of residents speak and talk about the importance of maintaining Paradise Valley traditions and construction, I guess you could say, houses. And then we did a court tour with Judge Nagel.

That was very insightful. We got to talk a lot about the town law and what kind of cases Paradise Valley faces a lot. And I think both of the police department tour and the courtroom tour were very insightful to learn a lot about what goes on in Paradise Valley and how the town handles those kinds of business.

And then we assisted at the Veterans Car Show in 2025 and visited the Spear, which I think is a great example of something that's really historic and important to our community and just got to kind of see a greater part of the things that we're trying to preserve.

So for the Paradise Valley Youth Group, we have some future ideas. A lot of other youth groups, youth councils such as Scottsdale and Tempe have the opportunity to go to the League of Arizona's Cities and Towns Conference. This year it's going to be held at the Biltmore, but in the past years it's been held at the Princess. I think it is important for all youth to be able to be heard in local government, but I think that it would be a super cool opportunity for Paradise Valley to be able to do that. And I think I've served on the Scottsdale Youth Mayor's Council, and I think that they've done that, and I think we can do similar things to that as well.

For future ideas, we plan to host a one-time student-led mock trial to introduce youth to the legal system, which is something I think a lot of kids lack is knowledge about the legal system in government. And we want to create a realistic courtroom with assigned roles such as judges, attorneys, witnesses, and the jury.

Um, so for our, how we have been running so far, I came to the council a year ago. And so I was the founder and, um, Mia, Claire, Umid and Ollie and Laura have actually helped me start the whole thing and have been consistent at showing up to many events. Um, whether it's like moving around schedules, but the co-founders have been very helpful in getting the group more established. And then vice mayor LaBelle has been tremendously helpful in, um, constant contact through emails and just always trying to share opportunities in which we can get involved in. So that's how we've been running this far.

To recap, we're looking at a group of eight to 10 high school students who meet monthly to discuss ideas and initiatives for the community, specifically Paradise Valley residents. And the council is largely self-constructed with students leading recruitment, planning, and organization while working alongside advisors such as our advisor, Christine. It's an opportunity to meet and collaborate with other teenagers from across your community and learn more about the town of Paradise Valley and the ways of local government, specifically Paradise Valley's local government. and take on community initiatives.

Some of our next steps include to get more credibility with the town. This credibility could be extremely helpful in getting more students from different schools. So right now, because I go to Xavier, it's a lot of Xavier Brophy students. We have some Chaparral and some Desert Mountain, but I think having credibility from the town would be very helpful with outreach and getting in contact with Paradise Valley residents, their high school counselors, and encouraging students that are residents to get involved in their town. And I think just getting associated with outside organizations would be very beneficial. We would like to continue volunteering at community events such as the Blood Drive or the Veterans Car Show, just where the town could see us being useful. And we want to help with talent social media outreach. So with the arts board and the historic historic committee, I think being able to highlight their events and uplift that as well. I think as youth, we might be a little tech savvy and, you know, we could use our we could share it with our schools through flyers or social media, Instagram, and just spread the message through that way. And then I think the last bullet point is Just one of the reasons why, another reason why we would want credibility just to get a stronger foundation to get in contact with high schools and that credibility. Thank you.

No, thank you. Thank you very much. We're going to open up some comments and questions from the council. Just want to say, again, appreciate you being here. Great presentation, both of you. Great. Thank you for putting that together. I'd open up to my colleagues for questions or comments. I'll start with Council Member Liebman.

I knew that was coming. Thank you, Mayor. That was a fabulous presentation. Really good job. I hate to say it, but I'm proud of you. That was wonderful. My kids teased me for telling them that I'm proud of them all the time. But that was excellent, so I appreciate it. I definitely support your attendance at the Arizona League of Cities and Towns. I think we see all the different youth groups there, and it's really great to have Paradise Valley represented as well. a number of us council members including me agree with you completely that the town can certainly up our game when it comes to social media so please that would be great we could really really use some good help there um so thank you for putting this together and thank you for your support and i'm really delighted to see what you've turned this group into so good job thank you

Other comments or questions? Council Member Thomason.

Thank you. Senai, you've had a chance to serve on the Scottsdale Youth Council, which is a more formal organization, I imagine. So could you compare and contrast your two experiences and share with us what you like about both?

yes i think paradise valley provides a much more first-hand experience and i think you get to actually directly engage with the mayor i feel that in scottsdale they call it a scottsdale mayor's youth council but you actually have never met the mayor and i think part of it being that because it's such a large organization a lot of the students aren't doing a lot of the work a lot of the work is actually done by the administration and Throughout the whole process of getting this started, I think I've learned that doing the work yourself, you learn so much throughout the way. And I think that one of the benefits of Paradise Valley is that we get to run the group. We get to decide what we're interested in. And whether it's outreach or even just cold emailing people, I think that teaches you a lot of skills. And I feel that at Scottsdale Mayor's Youth Council, it feels more of a... resume input something, but I feel here that I'm actually gaining first-hand skills of communication and leadership and I think just being able to do it as a group and getting a group together and collaborating effectively.

Thank you. That was music to my ears.

Thank you. Other questions or comments? Council Member Andine Keller.

Thank you, Mayor. Thank you for your presentation. I'm not going to say I'm proud of you. I'm going to say I'm very impressed. Great communicators at your stature in life. I'm very impressed. So congratulations. Thank you for organizing this group. I wish I would have had it when I was a kid growing up in the town.

I'm glad we could get it started for future generations.

Yeah. Well, that was one of my questions is recruiting. Do you have a max amount of people in mind? What are you thinking about?

So we've already put out an interest form on our Instagram and that has obviously we've gotten a lot of replies and I think it's super important to get younger grades involved too more as like freshmen and stuff so they can learn about the council and as they get older can maybe take on a more formal role in the group but I think that for in the future we would want to do rather than an interest form we would keep it on Google Forms but an application and I think we were aiming for around eight to ten students and an advisor could just go through the responses and based on interest in the city and service and leadership, I think it would be most helpful for an advisor to do that. But I think having it online reduces the need to have like in-person interviews and things like that. I also think Paradise Valley is a relatively smaller town, so I don't think we would get so many applications and we would need to reject many people either. But I think even advertising that application form, whether it's in newspapers or to high schools for Paradise Valley residents, social media, just getting the application out there for younger students.

And then do you have a structure that you're looking to?

Yeah. We haven't made any like president, vice president sorts of things yet, but I think it would be helpful in the future that maybe more years of experience in the council could land you maybe a little bit larger role. And I think that's why maybe someone joining as a freshman could gain more experience and work their way up. Or I'm sure we could establish something maybe of whether it's an interview process or something of that sort. But I think more than fighting each other for leadership roles, I think it's just so important to learn about how your town functions and actually get to know each other and create impact in our community and beyond.

Yeah. And then I guess this is an administrative question. Are we bringing the youth council in under the town? Is it going to be administered by the town? How is that?

Well, that question, that's a great question. I think town manager can address that aspect of it. And the idea would be also if you could give us some insight on tonight's potential action and what it is that we're looking forward to.

Sure, happy to do that. And I know Mr. McGuire can speak a little bit more to the details of what the effect of the resolution would be. But the model, and I think in your materials we included a survey of other Valley cities and towns and how they approach youth advisory councils. The model as we've envisioned it to this point would be that they would be independent, self-governing. They would set their own rules of how they want to perpetuate themselves and advertise, things like that. But that they would interface with the town in appropriate ways. I mean, their use of the, and they mentioned it during their presentation, their use of the town hall, the community room, is subject to the same rules as any group. They're all Paradise Valley residents, correct, everyone in the group. That's one of the prerequisites, I think, of being a member of the Youth Council. And therefore, they're permitted to use the facility like any other group can. As far as things like official recognition or a code amendment or anything like that, that's not what's contemplated. At this point before you today is more recognition of their existence and a desire to kind of wish them well in their in their future pursuits and to thank them for what they've done to date, but also to provide, if there are opportunities where it's mutually beneficial, such as being the town's representatives at the youth portion of the League of Cities and Towns Conference, that we could support that and we have some information about that in the materials you received as well. So I see them as being autonomous, but at the same time working with the town for things like they talked about, leadership opportunities, learning more about town government, and volunteering their time to events that the town would sponsor, like the car show and other opportunities as well.

Okay, thank you. That was great. The Arizona League, I fully support you guys Being there, we didn't have you last year, and I saw all the groups, so it would be fun to have you there.

Yeah. I'm excited for that opportunity as well.

Yeah, and additionally, I would lean into the police department and see if you can do ride-alongs. I don't know if there's an age.

Is there an age for ride-alongs?

Okay. But just lean in and get to know our officers. They're great people. And I guess you can't do ride-alongs, but you could... Ride a bicycle.

I mean, after the tour with Officer Fan, we all wanted to do ride-alongs, but we got told that we have to be 18. But, I mean, some of us will be 18 soon, so maybe.

And then who's my chaparral people? There we go. Right on. All right. I yield.

Thank you, Council Member. Other questions or comments? Council Member Moore.

Thank you, Mayor. I just thank all of you for being here. This is exciting to finally meet you and thank you for the presentation. It's good to hear what you've been working on with our Mayor and our Vice Mayor. It's the first I've been hearing about it, so thanks for sharing. Thanks for putting forward the information and what the goals are here. So I do have some questions. I mean, I think what our town manager, Ching, has discussed is it's great to discuss that in a work study. But as we all know, when time goes on and we go back and we try to look at material to understand how things were formed and how things were created and what structure was put in place, that information wouldn't be there unless it's in writing. So as a council member, I'm always working towards putting things in writing so that we have history and we can go back and look at it. With a resolution in place, I think that's a very important step. In that resolution, it says that the mayor can appoint a council member as a liaison to this group And so that is a direct connection to your group, and it does blend it in from just an independent body that is a youth group to now more of a council function with a council member involved. So I'd be curious to see how that works, and I think that there's some things that maybe we could look at, and maybe tonight's not the night to have action on a resolution. But I have some suggestions, and you brought up some good points, questions that I was going to ask you, you know, is how large of a group should this be? I am aware of the City of Scottsdale one, and I have worked with that one in the past, but no other municipality. But I do want to work with other municipalities, but it's great to see that you're involved in here. But you mentioned that you wanted to put a council together of eight to ten people, and I think that would be something that if I had colleague support, I would like to see that in the resolution, where that what you're creating is somewhere around 8 to 10 and not 80 to 100, which it could be if it's all left to you. And so that kind of gets into the other areas, which is in the resolution where it talks about... having you all go to, and I'm assuming this is on town expense, which is all of you going to the League of Cities and that conference. If the town attorney or town manager would like to speak on that, I'd be interested to understand how that was, what the thought process was on that one.

Sure. So in understanding sort of what asks would be coming out of today's study session, understanding their desire to want to go, and understanding that to do so would be sort of as the youth face of the town, it seemed to make sense that we could offer, if they wanted to, that we would offer. I think that the... I think the total number of registrants I want to say is limited to six. six total. So it's actually capped as to how many. And I believe for this year that the registration fee is $90 per entrant. So there's that. The other expense would be that when they go, the other youth councils typically are wearing a polo shirt or something that identifies them as a member or a part of that city or town's youth council. I think we estimated about $30 per shirt for those. Now, it may be that they have decided that they would rather front their own cost and that's okay too. I just wanted to say if there was an outside number, a total number, it would be that. It would be the $90 registration times six and potentially roughly $30 times six for the shirts.

Okay, I appreciate that. That's good to know that. Because what it says in the resolution is the mayor has the authority to approve anybody to go to the League of Cities. And again, not knowing the size of your group, and welcome all of you again to be here because it's very exciting to see you here. And I do support that. So if it's something we could, again, colleague support, I would like to see something structured in our resolution that speaks to that as well. Um, the other thing that you mentioned was you were with the city of Scottsdale. I know they, their cutoff is, uh, sophomore, junior seniors, I believe. Um, so it, you know, when we're talking to youth group, then it's good to know that, that if you wanted to go to the freshman level, freshman, sophomore, junior, senior, um, again, something that could be structured in the, So it kind of puts some parameters on it. And before we move forward with a council liaison in the resolution, I'd really like to have more information or hear from our mayor what his thoughts were on that one and why you were putting that in the resolution.

Certainly, I'm happy to address that. First, I want to say thank you to Town Manager. I know we've talked about how we work with this group and that it would be in similar dynamics to the HOA forum that was formed several years ago. And that was originally the mayor's HOA forum that Mayor Collins had started. And this has a very similar sort of a dynamic to it, that we do have a liaison that we appoint, that the mayor appoints to that role. However, the HOA does not, that group does not report to the council, nor would this group report to the council. But there's an interaction there with the council contact. I know that this past year we've been very lucky to have Vice Mayor LaBelle, who I know is going to be speaking in a few minutes, step into that role. She'd begun working on that even before Saniya had reached out to us, began to look at other programs. So the idea would be that similar to when we begin the year, we're looking at interest of council members that may want to be involved in ACOPS, for example, or may be involved in historical or may be involved in another aspect. I would expect that there would be some interest from council members to stand in that role, but not in a regulatory way or a giving direction way. It would be more of a sounding board from council. And if the council desired to have a representative or the youth group come forward, youth council to speak to us on an issue, or if they came and said, we really would like to come and talk to the council about an issue, then we'd certainly entertain that. but it wouldn't be similar to ACOPs or the historical. So we wouldn't be requiring minutes. We wouldn't be posting for meetings. The other aspect of that, too, because I had additional thoughts about staffing and staff time, I appreciate the town manager looking through some of the different options of what we would potentially need to include members of their council in the League of Cities and Towns. I appreciate that, and I think that that's a manageable space. But we also talked about having our intern that works with the town manager be sort of in that role as well to oversee and be part of. So for example, we think it would be appropriate knowing that we'd have this youth group at the League of Cities and Towns, perhaps that intern would be there sort of as a representative from the staff that wouldn't be requiring the town or the council to be represented there. I'd turn back to the town manager if he wants to expand on that.

So just a couple of notes. The six cap for students is a league requirement, not ours. So I think they limit the attendance to six members of the youth group. They also require a chaperone. So my thought was we could have our ASU intern. We'll be switching over actually right in August. We'll be saying goodbye to Erin Sweeney, who's been with us since last year. But our new intern, Melissa Leal, will be starting, I want to say, the day before the conference starts. So we'll say, hello, Melissa. Here's a polo shirt. Spend the day with our youth group. Just so you know, we met with her. She's been working in Tolleson, the city of Tolleson, for the last year. And she has worked extensively with their kind of parallel youth group. So she's very excited for the opportunity to shop around with this group in August, should that opportunity arise. So we've already briefed her on that possibility, and she would be happy to be a part of that.

I think Tom Turner wants to add something. Just to follow up, Council Member Moore, one of the things that we were targeting when we were drafting the resolution was limiting direction and control because from the town's perspective, It is better for us in terms of liability for the various entities if we don't intend to have direct control or action that happens with someone like Planning Commissioner or Board of Adjustment, specific to the town, we prefer that we take a more hands-off approach. And so the resolution is drafted in that method of that this group is independent because if we exercise too much direction and control, we're gonna cause them to have to have published agendas, they'll have to follow the open meeting law, have to do minutes within a certain period of time. Duncan will lose his mind because then he'll have another set of minutes to take care of. So we were intentionally pushing it in that direction, so the resolution is drafted with that in mind, but we can certainly put other guardrails on the town's side of it, just not necessarily on the organization's side without treading a little too far that way.

Yeah, and you bring up some very good points, and I read it a little bit differently, so I'm glad to hear your perspective on that. So I think we, for me, I would like to have more conversation on that before voting on it tonight. Number one, and I do agree with you, Mayor, and I appreciate the thoughts on that as far as the HOA group. I've served on that and ran that meeting, so I understand the resolution that's in place for that and the hands-off approach to that. And I think that we can benefit by adding some of that language in the resolution as well. So I'll leave it to, I mean, I will, I support this. I think you guys are, I mean, I'm really excited about it and support it. I just have more technical questions about how this resolution is being drafted and really want to understand that and get it right. and clear. So I would ask if we can maybe table it. I'll make a motion when it comes up and ask for it to table it in support of it, but just to work on the resolution, maybe understand it a little better and maybe add a couple of clarities to it if there's support for that.

Thank you. Thank you. I'd like to circle back to our vice mayor and have her thoughts and feedback. And before that, I just want to compliment you on your interest in this group and in working with the group and with myself, the town manager, and the town attorney. But you've definitely shown great passion and interest in this, and I appreciate it. And congratulations to getting it to this point. I appreciate that.

Thank you, Mayor. Thank you, youth group, for being here, and I know you've put a lot of thought into this, and I appreciate all of my colleagues' comments. I understand when you're doing something new, it's a learning curve. I understand the concerns. To that point, Just a couple of points I'd like to make. It's been over 12 months of what we liked to call a beta testing because we understood that we don't do tons of changes in PV all the time and we wanted to slow roll it and make sure that we knew these kids were showing up appropriately and they all have. and that they showed up to just about every meeting. And they jumped at the opportunity to volunteer. What could I do next? And I couldn't give them enough. They were asking, can we do this? Can we do that? And out of respect for the fact that we hadn't gotten council approval yet, we tried to keep it a little bit light and loosey goosey. And you guys have been very patient over the years. I know over the year you've been asking, can we get it on the agenda yet? Can we get it on the agenda yet? But we wanted to make sure. that we were prepared. Our staff put a lot of thought into how it could look, the resolution, and modeled it after the HOA, which I thought was kind of brilliant because it's that kind of in between. It's not historic. It's not arts. They're self-directed, but there's oversight. We've had talks about social media, how we show up appropriately, what the guardrails were. And I think that what we're going to see is a whole lot of business as usual. There's been nothing that I have seen in the public except enthusiasm for the program. And I think that the culture they've established, this core group stays on, that will be part of the culture you're going to be passing down. It's not a new bureaucracy. It doesn't create a formal board. And as far as service to the community, it goes both ways. I mean, you guys have been volunteering and helping us. But I also think, as a council and as elected officials, it's upon us to also give back to the community. And you're sort of an unrerepresented portion of our residents. We don't hear a lot from the youth. It's great. I mean, the bottom line, doing a resolution gives you guys credibility and structure so that you can go to Saguaro High School or Chaparral High School or Notre Dame or anywhere that Paradise Valley students go to school and say, yeah, look, here we have this little seal. We're a real group. And I know that's been a struggle for you guys on some level, getting that acknowledgment that this is really sanctioned by the town. It's really OK. We have a structure. From my understanding, there'll never be more than six that get to go to the league. Similar to the HOA, my understanding is that there's not going to be a major cost or staff lift for it. Because you've been showing up for a year, I don't have any, I personally, of course, because I know you better, don't have any problem voting on that resolution tonight. But it's, you know, it'll be a council decision. One thing I would like to leave with is there are council members who haven't had as much interaction with you, and I'd like that to change. So I think that we have council members here who are the liaison for ACOPS, which works with the police. There are council members that aren't historic. So those meetings that you haven't had a chance to go to, especially over the summer while you're off school, I'd like you to get to know all of us. We all bring something different to the table. We'll all have different ideas. It can be this youth group. I see it as a first step. It can be a fluid, organic situation. And, you know, I'm hoping everybody feels excited about it. And I look forward to working with you guys ongoing and for you to work with the rest of council also. So thank you for being here.

Yeah. Thank you, Vice Mayor. I've got a couple of questions for you, both Sanai and Mia. One question I have is, and thank you again for bringing this program forward in the detail and the presentation. I know that there are some other youth that have reached out, and I think I sent you, forwarded you an email. How do you plan to manage that type of engagement? Have you talked to that student?

I think there's been a lot of interest shown in it, and I think that... for one of our goals as a council is maybe in the future to host one event that we work on throughout the year and I think that if we get a little bit too much interest that we can't accommodate everyone to serve on the group um we can invite those individuals to maybe that event that we host at the end which can be like you know it can be a lot more students that can get invited to an event for Paradise Valley youth residents. I think it would be helpful in that way for an advisor to overlook those kinds of requests to avoid any sort of bias or anything of that sort.

I agree. I think that's where kind of a structure will come in where we'll have tiers of the council to kind of see who's working on what and organize based on maybe a level of experience. But I think that's kind of why we're here presenting today is so we can continue to grow and expand and form a structure so we can put on events and manage who's working on what.

Thank you. And Council Member Thomason, did you have a question that you wanted to offer?

I did have a question. To Councilmember Moore's point about potentially tabling this, this is our last meeting of the year. Is there time sensitivity to this resolution being passed before the beginning of the next school year? Is that important to the group? Is there time sensitivity?

One of the reasons why we wanted to move this forward this evening is so that we could then facilitate the League of Cities and Towns engagement. Because that will happen before we have a chance to meet again. And so very fair question. That's why we're in this space to... And obviously I'm very supportive of the effort and the idea that this is a first step and there will be... fine-tuning and there will be some adjustments to it and i applaud the town attorney for crafting the resolution in such a way that it begins the process it engages them for that round with the league of cities and towns and then begins the process moving forward because like any organization and a perfect one is hoa forum that's evolved over the years and has become uh has created its own momentum this is what this will do the reason why we're moving it forward is to get on on the um calendar before we have the league. Got it. Thank you. Go ahead.

And recruitment. I've heard from them that that will help with their, because a lot of them are going to be seniors, so getting that traction over the summer while they have time off.

So with that, I would ask if there's anything further from the representatives from the Youth Council before we turn it back to the town manager to talk about next steps.

I would just say that serving through this whole beta trial has been such an informative experience. It's been so exciting to meet so many people, part of the council and town staff and even fellow members of the group, and I really hope that we can continue to do that in the future.

I agree. I think it's been a really huge learning curve and a really amazing opportunity. We got to experience what it's like to be a part of the government system here, obviously, in a very beginning way. But it was really cool to see how everything works and learn more about our town, because I feel like there's maybe not as much information out there as we think. And yeah, it was a great experience.

Well, this town is really founded and rooted in volunteerism. As you may or may not know, all the council and myself as mayor, we're all volunteers in the town, as are municipal judges, who you've met a few as well. This town thrives on the success that we've had working with our volunteer residents. Reaching out to newer generations younger generations to be part of that effort of volunteerism is heartwarming and I appreciate that moving forward So with that I would invite you if you choose to stay around for a bit We'd love to have you lead us in the pledge as we go into our business meeting If you're available and then I'd ask the town manager Could you tell us what the plan would be then this evening and the resolution and how things would move forward? Sure. Thank you. Mr. Mayor. So

Based upon, well, I should, based upon what I'm hearing, as the general support, obviously taking into consideration the comments that Council Member Moore made, I had a brief, quiet chat with a town attorney looking at the resolution. We think that there are some small language changes that I think would we believe captures some of the points that were made by Council Member Moore that I don't want to speak for him because he's right here, but he's still kind of wordsmithing that a little bit, just some very minor edits that might be able to, I think, address that. And we're certainly happy once this meeting is adjourned to share that with both him and the rest of Council as a draft to see that, to kind of move it forward. It would be helpful, I think, at least from my standpoint, that if I had that affirmation in a vote, that if we were asked to cover some of the costs of their attendance at the league conference, that vote would be would be helpful, so I would know. Again, we're not talking about tremendous expenses here. I think it's pretty nominal. But nonetheless, we try to guard the public FISC well. And knowing that council supported it officially, if you will, through a resolution would help with that. And like you said, assuming that the other part that's one of the other parts that's on the regular agenda, which to cancel the June 25th meeting successfully passes, then the next time we would meet with you would be in September, other than the brief meeting for the canvas of the election. So that part, there is a time of the essence portion of this, because that expense would be incurred prior to the next council meeting. But again, like I said, I know that Andrew has been working on some language to reflect what was heard around the table.

So with that I would ask, is the town attorney then going to make those edits and circulate that to this body before we go into the business meeting for consideration as an agenda item as it sits today? All right. Well, I'm going to say thank you to all the representatives that have gotten here today, and thank you for, again, stepping forward. We appreciate that. And, Vice Mayor, again, thank you and thank my colleagues for consideration of this program. Great days are going to be ahead, and I'm hopeful that we'll get the ball rolling. Thank you, again, very, very much. And we'll be wrapping up our study session, taking a brief break, and then we'll be coming back at 6 o'clock. And this is an agendized item for consideration.

Perfect. Well, thank you all for taking the time to listen today.

Thank you. Thank you.

Thank you very much.

All right. With that, that will conclude our study session items for this evening.

In the essence of time, and if it's a legal issue and a couple questions that have to do with that, would you recommend going into executive session and I can make a motion? And we can hammer through that if you want to look at it.

I think that's actually a great idea.

I make a motion that we go into executive session and discuss the resolution. Second.

All in favor? Aye. Any opposed? Awesome. Well, we are going to now conclude the study, go into executive session, and we'll come back out when we're ready to go into the business meeting. Thank you all for joining us. He's going to read it. All right. Well, good evening, everyone. Thanks for the patience. We're just a little bit of a late start coming out of our study and exec session. But the town council meeting for June 11, 2026 is called to order. Would the clerk please call the roll? Mayor Stanton.

Here. Vice Mayor LaBelle.

Here.

Council Member Andine Keller.

Here.

Council Member Liepman.

Here.

Council Member Moore. Here. Council Member Pace.

Thomason?

Here.

We have a quorum. Thank you. Next item is the Pledge of Allegiance, and I would like to invite our management analyst, Amy Rebinar, to come up and lead us in the pledge. And her plus one. All right, next up is presentations. We have no formal presentations this evening, so next is the call to the public. The call to the public is an opportunity for residents to address the council on matters not on the agenda. In conformance with open meeting laws, the council may not discuss or take action on any matters raised. However, the council may respond to criticism. After all comments have been made, ask staff to review the matter or ask to be placed on a future agenda. Speakers are asked if they can state if they're a town resident and also asked if they limit their comments to three minutes. If you'd like to address the council, please fill out a speaker request form. They're located at the lectern at the entrance to the council chambers. And once completed, turn them over to our town clerk, Mr. Duncan Miller. So we've got one call to the public at this point, and I would invite Terry Green Sterling.

Thank you. Hi. Thank you, Mayor and council members, for taking up the matter of pickleball regulation in Paradise Valley. Thank you very much. My name is Terry Green Sterling. I'm a journalist, and I've lived in Paradise Valley since 1972. We all know that pickleball, nuisance noise is a national problem. Some wealthy municipalities have banned pickleball courts altogether. Other municipalities have changed zoning setbacks to protect residents. And still other municipalities have revamped ancient noise ordinances to comport with 21st century technology. Throughout our nation, pickleball has spurred lawsuits and administrative actions. And now the future of Paradise Valley as a peaceful desert refuge is at stake. Our neighborhood knows that firsthand. Four years ago, without notifying the neighboring residents, the town permitted two pickleball courts on the property that abuts ours. Let me tell you what that's like. The noise is nerve-shattering. It feels like an ongoing assault. Those of us living close to the courts can't be outside when pickleball is played for hours on end. We lost the right to the peaceful enjoyment of our property. We may also have lost money. One real estate expert suggests property resale values may decline 10 to 20% if pickleball courts are constructed for sale. None of these issues are of our making. We neighbors have a long and well-documented history of varying concerns about pickleball to the town. I don't want future Paradise Valley residents to endure what we endured and are still enduring in our neighborhood. This all explains why I am so very, very grateful to you all for considering regulating Pickleball via the town zoning and sound ordinances. And I close tonight with two asks. Please pause pickleball permits until you have decided how to move forward and how to regulate pickleball. Can I give one more ask? Please. It's tiny. And the second ask is please notify and seek the input of residents living near proposed pickleball courts before permits are issued. And with that, thank you very much.

Thank you, Ms. Sterling. All right, I would ask the town clerk, are there any more calls to speak? No, Mr. Mayor. All right, with that, thank you. We'll move on to the next item, and that is going to be, let's see, we've got the minutes of the town meeting. We've got, I believe this is, oh, the first one is 26-175, minutes of the town meeting for consideration and approval. Entertain a motion.

Do you just want to do you want to have the town manager summarize the consent agenda and then Take a step back apologize for that.

Let's go ahead and Evaluate or review the consent agenda Thank You mr. Mayor the following items are on tonight's consent agenda and We have, as you've already mentioned, item 26-175, approval of the minutes of the town council meeting of May 28, 2026. Also, item 26-179, discussion and possible action to cancel the June 25, 2026 regular council meeting. Item 26-180, discussion and possible action regarding acceptance of donations to the town of Paradise Valley for fiscal year 2026. item 26-183, discussion of possible action to execute the second amendment to contract CON-24-049-FIN with Albert Holler and Associates for tax audit services and future annual renewals. Item 26-184, discussion and possible action to approve an amendment to contract CON-25-036-POL with level seven technologies for cabling and information technology infrastructure services. And finally, item 26-193, discussion and possible action to approve resolution 26-10, recognizing the Paradise Valley Youth Council as an independent and self-governing civic organization dedicated to serving the youth of Paradise Valley. And that concludes the consent agenda.

Thank you, Mr. Town Manager. Would any council member like to remove an item from the consent agenda? Council Member Moore.

Mayor, I'd like to remove 26-193, Discussion and Possible Action to Approve Resolution 2026-10. All right.

Any other members?

Mr. Mayor, I'd like to remove item 26-180, discussion of possible action regarding acceptance of donations, as well as 26-183, discussion of possible action to execute the second amendment to contract CON-24-049-FIN with Albert Haller and Associates.

All right. Council Member Liebman.

Nothing further.

All right. With that, I would ask if there is a motion to approve the consent agenda, consent items 26175, 26179, and 26184. Is there a motion?

So moved.

It's been moved. Is there a second?

Second.

It's been moved and seconded. All those in favor, please say aye.

Aye.

Aye.

Aye.

Any opposed? All right. With that, I would begin the list of items to be discussed. And Council Member Moore, you asked to remove item 26-193.

Thank you, Mayor. I just want to thank our youth council for showing up and doing the presentation and allowing some of me in particular on the council to hear their comments. exciting and in the involvement in the town of Paradise Valley and I want to also thank my colleagues for allowing me to ask some further questions and to make some men. Resolutions so I would like to move forward with that and I move that we approve resolution 2026 dash 10 as amended

the form provided to the council to reflect comments made during that study session all right is there anything second that's moving second is there any discussion further discussion on that motion council member liebman thank you mayor i have no further discussion i support the motion as amended All right. It's been moved and seconded, and there's been some discussion. I'd ask all those in favor to pass approve Resolution No. 2020-26-10 with the appropriate amendments that were made in study. All in favor?

Aye.

Any opposed? All right. Passes. Next up, we have a request on Item 26-180, and I believe that's – DISCUSSION POSSIBLE ACTION REGARDING ACCEPTANCE OF DONATIONS TO TOWN OF PARADISE VALLEY FOR FISCAL YEAR 2026 AND COUNCIL MEMBER ANDY KELLER.

THANK YOU MAYOR. WHO IS IT MR. MILLER THAT IS THE OR IS IT LESLIE WHO'S THE STAFF LIAISON FOR THIS.

MAYBE I CAN HELP. Or I might have to get Leslie's help, but...

Okay. A couple questions. One of them was I noticed there were some areas where there was unknown amounts, like 100 tickets to the Barrett-Jackson. And is there a way to find at least a variable to put in there instead of just calling... There's several of them in here where it says unknown at the sanctuary, one night stay with breakfast... one night's Hermosa Inn, one unknown, one night stay in a deluxe casita.

Mr. Mayor, Council Member, Andy Keller, the unknown, does that refer to the dollar amount? Correct. I don't know the answer to that unless it's the market rate for a free room.

Well, generally, when a hotel donates a room, they say it's a value of such and such.

Sorry, I'll have to look into that and see. So I actually don't have the report right in front of me, but most of the stuff we pull out from reports, but I don't have the value of the room off the top of my head. I'm not sure it was given to us.

And then most concerning is the 100 Barrett-Jackson tickets. So I just think that we should have some sort of value in there so that we know instead of just an unknown.

Okay, I can request values for those.

Yeah. I think that's important that we know those types of amounts that were transparent to the public. My next thing is the car show. We had the donations $3,800, $9,200, $6,500, and $710. So all of those are pass-through, correct?

Yes, all of the donations for the car show are pass-through.

Okay, so maybe we could mark that in the future, that it's a pass-through?

Yes, we can do that.

Yeah. Pepper, is she still at the police station?

Yes, she is.

Okay, because I saw that we had a donation for her grooming, which I think is great. And I know in the past, Pepper was receiving food and grooming and things like that through donations. Is that still occurring? I didn't even know that she was still there.

That's a good question. Pepper is still with us, yes. Okay. Yeah, it was a resident that came in and saw her. A spa day for her, so.

Okay.

But, yeah, we do have a budget item for her and take care of her food and grooming.

Okay. Very good. I'm assuming this report was pulled from your accounting software. Is that correct?

That is correct, yes.

Yeah, because I was just wondering, the organization was kind of...

Yeah, so we have two. For the car show, we actually have like a third-party vendor where the donations are accepted. Yes. And we pull that information directly from them, so we just give you what we see. So other than that, it's just what people give us for non-cash donations. They just tell us they receive this. So, no, we did not put a cash value to everything if it wasn't a cash, but we can approximate it if you'd like to see that.

I think that would be important, especially with those 100 tickets. Those were the only questions I had regarding the acceptance of the donations. I do support it, but I just wanted to go over those items just to make sure that we had some transparency on this. And I yield from there.

Thank you. With that, I'd ask if there's a motion on 26-180.

Mayor, I move we approve of donations to the town of Paradise Valley for fiscal 2026 as presented.

Is there a second?

Second.

It's been moved and seconded. All those in favor?

Aye. Aye.

Any opposed? Motion.

One more item.

further discuss, and Councilmember Andeen Keller, it's item 26-183, discussion possible action to execute the second amendment of contract CON 24-049-FIN with Albert Holler and Associates for tax credit services and future annual renewals.

Yes, thank you, Mayor. I had a question on this as I understand that this is really the only organization that does this kind of tax auditing process. that we service, and it's $90,000 annually, and this is now the second year we've been using it, is that correct?

We've been using it for many, many, many years. This is just the second year in this round of contract for them, so it's a renewal of an existing contract.

And so what's before us is to approve the contract with future annual renewals that don't have to come through council.

Is that correct? Yes. Generally speaking, this contract is piggybacking off of another entity. And so whatever their time frame is, we just continue to renew up until they go out to bid again and do a renewal of that, and then we'll pay back. But really, this is kind of a sole source situation. The options for us are either to not do tax auditing, to bring it in-house and hire somebody to do it, or to use this service.

My only concern, I think it's great that we're using this resource, but my only concern was to have it where the council doesn't approve the contract. I mean, we're giving, I think we should put a time frame on how long we allow the town manager to execute the contract without the council looking at it again. Because it says right now, in perpetuity, pretty much.

Is that correct? I don't think the language says in perpetuity.

I think... future annual renewals.

Yeah, and I think it is limited to the scope of the contract terms that it is existing. So it's like a five-year contract. We renew it annually. But I would have to push back to look at the contract to see. I believe that's how it works. Does the town attorney have any or town manager?

Mr. Mayor, Council Member, anytime we piggyback onto another contract, the term of the contract that we are taking on is the underlying contract. So If it's Scottsdale in this case or if it's any other entity, those contracts govern the term. So it will be for whatever that term is generally. Each one of these is subject to annual appropriation, though. So each year, the council can choose not to appropriate. So every time we do one of these piggyback agreements, it's subject to your decision every year, no matter what, just by the budget law. So by default, you have a one-year out on each and every one of them based upon your budget. So they're never really in perpetuity, even if they're evergreen contracts that roll over. You always have the stop each year with your budget.

Okay, great. Thank you for the clarification, and I support this, and I will make the motion if there's no other questions.

There's no other questions on this item. Entertain the motion.

I move that we approve agenda item... 26-183, discussion and possible action to execute the second amendment to contract CON-24-049-FIN with Albert Holler and Associates for tax audit services and future annual renewals. Second.

All right, it's been moved and seconded. I'll give that to Council Member Moore. And I'd ask all those in favor. Aye. Aye.

Aye. Aye.

Any opposed? Motion passes. And then I would ask if there's anyone in the audience that would like to discuss an item that's on the consent agenda. All right. Moving forward, next up we have public hearings. And the public hearings tonight, we have one public hearing tonight regarding a liquor license transfer for the Kimpton Resort and Villas, and it will be presented by our town clerk, Mr. Miller.

Mr. Mayor and members of the Council, for your consideration, tonight is an application filed by Amy Nations to transfer a Series 6 liquor license from Scottsdale Plaza Resort to SPR Hotel Concessions LLC, doing business as Kempton Marilena Resort and Villas, located at 7200 North Scottsdale Road. A Series 6 license is known as a bar license and it allows owners to sell beer, wine and spirits to customers for consumption on the premises without the requirement to serve food. The Department of Liquor Licensing Control has the primary responsibility to review applications and conduct background checks. State law requires that the town council hold a public hearing to receive public comments on whether the issuance of the liquor license is in the best interest of the community. Notice of this application was posted on the applicant's premises for 20 days in accordance with state law. The town did not receive any arguments in support of or opposition to this application. The police department and the community development department have reviewed the application and find no reason to oppose it. The recommendation is for the town council... and forward the application to the Arizona Department of Liquor Licenses and Control with a recommendation for approval.

Thank you, Mr. Miller. I'd ask if there are any questions from council. Council Member Liebman?

No questions. Thank you, Mayor.

The public hearing is now open. Is there anyone in the audience who would like to speak on this item? Not seeing any. The public hearing is now closed. Is there any further discussion on this matter? Is there a motion?

Mayor, I move we approve 26-181, the action regarding the liquor license transfer of the Kempton, Marilena Resort and Villas.

It's been moved by Council Member Moore. Is there a second?

Second. Second.

Seconded by Councilmember Ann Dean Keller. Is there any other discussion on the motion? It's been moved and seconded. All in favor, please say aye.

Aye.

Any opposed? Motion passes. We have four action items tonight. The first is consideration of a contract amendment with PFVT Motors LLC for purchase of vehicles budgeted in fiscal year 26-27. And it will be presented by Public Works Superintendent Robert DiSereno.

Mr. Mayor, Council, Mr. Disarreno wasn't able to be here. I'll be presenting. Although you don't have a presentation in front of you, there are in front of you the recommendation to approve and authorize I'm a town manager to execute First Amendment to the Lincoln Agreement with PFVT, Peoria Ford Motors, to purchase eight vehicles. One will be an electric vehicle. One of the things that I will apologize up front is there wasn't an extension to The agreement in your packet, I'll be more than happy to send that certainly afterwards. But the agreement is in existence until March of 2027. So with your approval, we look forward to making those purchases as the sooner the better, of course, to make sure that we can get those vehicles in time. Thank you, Mr. Chavarria.

And I'd open it up for questions from my council colleagues. Council Member Randine Keller.

Thank you, Mayor. Thank you for the clarification on the agreement extending the contract for another year. I didn't see that in our packet, so I'd ask for it. Additionally, when this occurs in 2027, what do we expect to do for purchase of new vehicles? then I know this is a Van Tile organization. I'm just curious.

That's a great question. And our goal is to be able to look at other organizations, whether it's state, city, local government organizations that already procured or went through the procurement process to make sure that we, the town, are piggybacking off of those contracts to make sure that we get the best bang for the buck and getting the vehicles at the prices that have been put forth through that process.

Yeah, okay very good, and there's nothing wrong with Van Tile. I just had noticed that they're a long way Like 98th Avenue and I'm certain we don't take the vehicles all the way over there to

Yeah, one of the advantages that we have is we're piggybacking off of an ADOT agreement. And so, of course, the advantage there is that the economies of scale is something that benefits Paradise Valley, so we definitely take advantage of that.

But when we service them, we take them to, what, Chapman or something like that?

No, the service agreements are completely different, so we take them to different dealerships that are a lot closer than what you just mentioned. Very good.

I yield. Other questions for my colleagues? Council Member Thomason.

Thank you, Mayor. Mr. Shavare, you mentioned an electric vehicle. Could you tell us on our charging capabilities here in town? Vehicles.

Absolutely, that's a great question. What we're working with currently, and it's going to take some time, but we currently have a level one charging system that's over in Public Works. Actually, we have three. And we have isolated one location, one parking spot, so that we can convert it to either a level two or level three charging system. We're working closely with our procurement administrator to make sure that We have the capability, the infrastructure in place. Most level two, level three charging systems require 480 volt service. And so, again, we don't have that infrastructure in place. Not to say that we can't do that. It's just a matter of time and money, of course, as you might be aware. And so it's going to take some time for us to make sure that we have the infrastructure in place to be able to have a level two or level three so that we have a vehicle that can be charged within the 30, 60 minutes as opposed to the level ones, as you might be aware.

Any other questions? Council Member Moore.

Yeah, thank you, Mayor. Yeah, I just wanted to talk about the electric vehicle as well. I know that the council has had previous conversations. We were looking at an emergency vehicle to be electric, and the council didn't support that. So I think that for me, I would like to... In light of what you just said, Mr. Chavez, is that you don't have the 277-480 even to power this thing up. My question to our town manager is, it says in here, the vehicle will be in addition to the fleet. Is this like just an extra vehicle that's going to be provided and it's not really needed, or is it you need an extra vehicle in the fleet?

We need an extra vehicle. The language, I understand your point about the precision of the language. It was meant in addition, meaning that we were putting it in as part of the fleet. Another vehicle that would be part of the fleet would be aged out of the fleet, as I understand it. Actually, Mr. Javier is looking at me. It actually might be another vehicle to add to the fleet, but to meet the needs, the current needs of the town.

So if this vehicle was pulled for now and brought up for future discussions on the ins and outs of electric vehicles and why you were presenting an electric vehicle, would we be able to function? Do you need a vehicle immediately, or is this something that we can have the discussion in the fall and possibly select a vehicle then?

I mean whatever direction, I shouldn't say direction, whatever the vote of the council is, With respect to any of these vehicles, if there's a desire in a majority of council that wants to wait on a vehicle or this vehicle, we would certainly do that. I mean, we would never claim that this particular vehicle would so severely disrupt service delivery by our town that we can't wait if that was council's desire to wait on this particular vehicle. Just so we're clear.

Thank you for that clarity. I'd certainly like to get more information about... the charging systems and the maintenance and the reason behind selecting an electric vehicle. So I would be making a motion to approve the remaining seven vehicles and table this one for a later discussion if I get the opportunity.

Thank you. Thank you. Other questions from council members? Vice Mayor? Oh, go ahead. Council Member Lieben. Yes, thank you.

Following up on the questions regarding the vehicles and the environmental and sustainability, I noted that eight vehicles being purchased, only one is energy efficient. And our general plan is very clear in goal S3 and policy S3.2. which require the town to transition to the use of energy efficient, low or zero emission vehicles where operationally and commercially reasonable. And so my question is, why is it not operational and commercially feasible to make the other seven vehicles other than the proposed electric vehicle. Why is it not commercially and economically feasible to use alternative more sustainable vehicles. And I understand the point regarding the electric charging capabilities, but hybrid vehicles would certainly meet these criteria. And in fact, I reviewed the contract and it allows for hybrid as well as all kinds of other more sustainable vehicles. So, frankly, I was very disappointed that the other seven vehicles were not, which we are replacing, are not... more sustainable with, they're not more energy efficient or lower zero emission vehicles. So I would like to hear why it is not operationally and economically feasible regarding those other seven vehicles, especially the two that aren't patrol cars. I mean, one is for a detective and one is for, I don't have it in front of me, but there was another one, oh, a police department administrative vehicle. I think it's long overdue that we start following the general plan in these areas.

Mr. Mayor, Council, that is a very good question. And as I was going through the list of vehicle replacements, to your point, there are two vehicles that certainly could be replaced with either electric vehicle or a hybrid. I do want to caution Council currently. As I mentioned earlier, we don't have the current infrastructure in place to sustain These types of vehicles, that being said, that's one of the reasons we are working towards making sure that the infrastructure is in place. It's going to take some time. I can't provide you at the moment the cost it'll take for us to make sure that we have the infrastructure The power to make sure we have these charging stations to councilmember Moore's point two seven two seventy seven four eight equal power We're gonna have to get with the utility company run power to make sure we have the capacity to run this infrastructure having said that the other piece that that I'll speak to is The other vehicles our are actually PD vehicles we'll have to continue those conversations with our chief and his staff to make sure that electric electrification vehicles in their fleet would meet their needs. But certainly those conversations can continue while the conversation continues with mayor and council to make sure that they're comfortable with the capital outlay that comes with electrification. And then in addition to that, of course, the cost of placing the infrastructure within the campus. I hope that answers your question.

uh thank you i i it there's one point that i fear is being missed we're talking about infrastructure and we are talking about electrification hybrid vehicles and i had one for a prius for over 10 years do not require any infrastructure or electrification as long as they are not plug-in locks so i do not believe we need to wait for this study and other events to occur before we look into buying non-plug-in hybrids.

All right. Any additional questions? I think Vice Mayor has a question.

Thank you. Good questions, everybody. I, again, have a question about the electric. So I'm looking at the quotes. It's the Peoria Ford EV quote. Is that correct? It's the Ford electric vehicle? Okay. What vehicle, what is the purpose of that vehicle? I mean, if I'm missing it, I'm sorry, but if you could just quickly.

No, that's a great question. community development when we we sit down with each department division to make sure that We as the fleet managers respect their needs. This was a vehicle that was already identified as a need for community development and a great opportunity, as I mentioned earlier, to introduce the electrification, or as Councilmember Leitman said, the opportunity to make this vehicle a hybrid. And so this is, to answer in short your question, this is a vehicle that will be coming from community development need.

Okay, and just because I truly don't understand, what would community development, what would be an example of a ride they would take? Where would they go, to a site, to a, you know?

So that's a great question. I'll go ahead and turn it over to Community Development Director Chad.

Not putting you on the spot, you know, it's like in and out or whatever.

I'm a little behind here. I know there's been discussions about vehicles. I know we had a vehicle coming, but I wasn't certain that they had portioned one to me. question it's pretty simple yes we are typically we have field staff that are out and about to inspection sites throughout the town that's occasionally we have trips farther regional meetings or something but for the most part it's just to development sites within the town.

Okay thank you for that and then the other question is it the charging station we have now at level one I think you called it you have a level we have a level one is that capable of charging this vehicle and if not what is the gap between these vehicles or this vehicle would be delivered to And do we already have the process to install something if we can't charge it now? Can we charge it on a level one just not as quickly as we want?

That is correct. Okay. And you're thinking exactly how I'm thinking in terms of how this would lay out under the assumption that mayor and council is okay moving forward with electrification of a vehicle. It certainly can be charged. Obviously, the level ones aren't going to charge as fast.

Okay.

And so it would have to sit on that charger a lot longer than a level two or level three.

Okay. And then just as a comment, in my opinion, having one electric vehicle when we do have the means to charge it for a use such as, you know, community development, sounds appropriate to me to dip our toe into it. It doesn't sound controversial, but I've driven an electric car for 12 years, and we've had two of them. So for me, I feel like the overhead, the maintenance, you know, no oil changes. It's not going to win. I'm afraid to say how little I've had to do that car. So I don't have a problem with the one electric vehicle as long as we can charge it and as long as it has a use that's appropriate. So the motion, as it's written, I don't have a problem with. I do agree it's a great way to start and start dipping our toe into what Council Member Liebman said to, you know, start moving in that direction if that is indeed what our Directive is through the general plan or anything else.

So I yield I I have a question that kind of calls in line with the On the electric vehicle is earlier. It's just very you said that there's we don't have a timeline or a cost of what it'll take to become more fully operational in the electric Charging space. Is that accurate?

I'm sorry, say that again in terms of timeline?

We don't have a timeline or we don't have a timeline, we don't have a cost estimate of what it's going to take to become functional, fully functional to support electric vehicles.

As far as the infrastructure is what you're referring to? I don't have a timeline for you at the moment and I don't have the cost, but that's certainly something that I would bring back to you and provide you the foresight full timeline as long as the cost associated with making sure we have the adequate power for that level two or level three charging system.

All right. With that, I would ask if there is anyone in the audience that would like to speak on this issue. All right. If there's not anyone else that would like to speak on this in the audience, is there any further discussion? If not, I would entertain a motion.

Mayor, I'd like to make a motion, and it's based on the incomplete information of what the infrastructure costs are for the ongoing movement. So I move we approve and authorize the town manager to execute the First Amendment to the Lincoln Agreement for VT Motors LLC CON-25-003-POL-81 to purchase seven vehicles for fiscal year 2027 in the amount not to exceed, we can do the math later, but excluding the electric vehicle, which I look forward to discussing and having those conversations in future council meetings.

All right, there's a motion on the table. Is there a second?

Second.

It's been moved and seconded. Is there any further discussion on this motion?

Mayor, I have a question as to procedure. I would much prefer we do the opposite and approve the purchase of the electric vehicle, assuming that we do have the needed infrastructure for one vehicle, and then table the other seven vehicles until we get a clear understanding as to I'm looking for the language, why we are not proceeding consistent with the general plan because I have not heard a economically feasible reason why we are not switching over to more sustainable vehicles for the other seven. So that's my question is I'm not sure how to do that at this point.

So that would need to be in the form of an amendment to the motion that's currently on the table.

And I make that I made that amendment now.

All right. We have an amendment that's moved by Council Member Liebman. Is there a second? All right, since there's no second, that amendment will not move forward. But we have a motion on the table by Council Member Moore and seconded by Council Member Ann Dean Keller, reflecting the approval of 26190 with the seven vehicles versus eight and suspending the electric vehicle from this particular approval. So that is the motion on the table, and I'd ask if there's no more discussion. Is there all in favor, please say aye.

Aye.

Any opposed? Nay. All right. Two nays, and the motion passes. All right, next up we have... 26-185, discussion and possible action to approve Amendment 9 to the Professional Services Agreement with Brown & Associates for third-party plan review and inspection services related to construction activities at the Five Star Development, and Amendment 8 to the third-party inspection agreement with Five Star Resort Owner, LLC, and the Five Star Land Owner, LLC. And with that, I would turn this over to the town manager.

Thank you. I'm going to, because this is under community development, I'm going to go ahead and have Mr. Weaver begin the conversation.

Mayor, Council, I do not have a presentation either. This is, as you can see, a number of amendments into this contract to facilitate any activity we may get this year at Five Star at the Ritz-Carlton property with Brown & Associates. A couple questions have come up, so I can add a little bit of information here. Last year we did do some inspection and plan review activity, less than recently. We're hoping this year we will still do some, maybe more, if they get some of their legal wranglings sorted out. This is necessary for us in any event to be able to have that service ready for us, should they call on it. It still dates back to the original development agreement that says we will do so. There's not really any risk to the town that I can see here. If they don't move forward, inspections don't happen, we don't pay for them, and they don't reimburse us. So this is just basically to be ready should that project kick back off and need our attention.

All right. Other questions from council? Council Member Thomason.

Who was first? Go ahead. Thank you, Mayor, and thank you, Mr. Weaver. As I did last year, I'm interested in understanding the volume of inspections on the hotel, the condos, and the estate homes. As I recall, construction on the hotel stopped in November of 24. So can you confirm that there have been very few inspections on the hotel in either calendar or fiscal 26?

I can confirm there has been very little. I think probably in the last year, most of what we might have accrued on the hotel was just kind of check ins as that project SITS AROUND, WE WANT TO OCCASIONALLY BE SURE THERE AREN'T ISSUES CROPPING UP. THERE WERE PROBABLY NEARLY ZERO ON THE HOTEL. WE DID OBVIOUSLY DO SOME OF THE CONDO AS THAT'S WRAPPING UP AND THEN THE ESTATE HOMES AS WELL.

Thank you, and thank you for your vigilance on that property while we await its resolution. As I drive by the estate homes, I cannot tell if there is work on the estate homes or not. So have we been doing inspections on the state homes at any reasonable cadence?

I would have to check in with that. I apologize. I haven't heard anything out of them and I don't check routinely so I can get back to you on that one. I know we have still been in discussions with them on closing out the few remaining condos. I suspect there's some activity with the homes, but I would want to check and send you some information to update there because I haven't looked into it.

So most of the inspection work has been on the condos. Is that right?

Well, over the past year, there was definitely some on the estate homes. I just don't know if that's current.

All right. Thank you for that general sense about the activity level over there. I appreciate it. I'm done, Mayor.

Thank you. Council Member Moore.

Thank you, Mayor. Just a couple questions. Is there any delinquent bills to Brown and Associates right now?

Mayor, Council, there are bills outstanding right now. They have not failed to pay any previous bills. I assume they will. We were talking to Finance today. Their cadence of payment has been somewhat inconsistent over the years. That's not to say they're terribly delinquent, but when we send those out, they're due at 30-day intervals, and sometimes they make that, sometimes they don't, but they've always cleaned that up in the end. So at this point, we have no reason to believe that they won't do that, but there is outstanding amounts due currently.

Do we know what that amount is?

We do. I looked that up before the meeting. There's a bill that we sent to them in April in the amount of roughly $31,000 We have yet to receive payment on that. We just sent a secondary, not secondary, a second invoice on June 3rd for about $10,000. That one is still within 30 days. So we would consider the first one to be past 30, of course, but it's also within that range where historically they paid We have no reason to believe that they won't pay us, other than whatever obvious reasons there might be, other than the fact that they've historically paid us, including after they filed for bankruptcy. They've made a number of payments of invoices during that time. I sent them a message just asking about, inquiring about that this afternoon, and I hope to hear back from them, or better yet, I hope to get our payment from them for the April bill.

I would consider there's a lot of reasons to be concerned that they're not paying. And that is a lot of money. And what does the contract say and what does our development agreement say if they do not pay them? And it sounds like that we're outstanding on an invoice that the town's responsible for because who's the contractor with us, right? Right. We pay Brown and then they reimburse. So are we does is there a past payments that they go to us there is not it's just only one of the ones that the only ones I just mentioned that's it everything else they've they've reimbursed us what is our recourse if they don't pay on that and you continue to get inspections do we have anything where we stop inspections until they paid delinquent invoices.

Mr. Mayor, Council Member Moore, our typical process is when we have someone who is delinquent, we give them the opportunity to come true on that, and then we do stop inspections. In this case, though, keep in mind that because there's debt and possession financing in place, that it also includes the person appointed by the bankruptcy court, So we have an extra person in the food chain now that wasn't there before. So that may be a reason for this one payment falling outside the 30 days, but it's not unusual for them to have fluctuated somewhat. So I wouldn't think that we would be halting inspections until it got to be considerably more overdue. It's not a relatively large amount of money, but it's an amount that we'll intend to collect before we go too much further down the road.

I wonder if Brown and Associates thinks it's a relatively small amount of money, but how do they feel about us that have a contract with them and we're delinquent on payment? Are they comfortable with waiting?

We are not delinquent on payment to Brown. The town has paid Brown. We have paid him. We've paid Brown because it's a pass-through and reimbursement agreement. Okay. And so For the town to pursue $30,000 in collections, we go to a lot of effort before we take on legal costs to go do that. So I don't have concerns with this one because they've been good about paying, and the person who's in charge through the bankruptcy court has been continuing to pay. So I suspect that Mr. Chang's email to them will shake the tree a little bit on that.

Can the council get an update on... how the payment's going, and then also a future discussion or an email that talks about what the town's going to do if they continue to go delinquent on payment. And we have, if we approve this tonight, and you continue to do more inspections and this continues to fall further in debt, I'd like to know what our recourse and what the action is going to be of the town.

Sure.

Do we make that public? Thank you.

Other questions? Council Member Andy Keller.

Thank you, Mayor. I guess my question was the reasoning for us having the budgetary item up to $400,000, keeping it high, versus we know that Five Star, in the agreement, they would reimburse us up to $200,000. I was curious on that reasoning.

Mayor, Council, Well, anything that we spend is reimbursable. So we've kept the amount of $400,000 recently just because that's kind of the number that's worked. And we didn't need anywhere near that last year for obvious reasons. But I'm hopeful that we will raise that up this year. If the activity doesn't happen, we don't pay for it. They don't pay us. As the town attorney said, we intend to stay fairly current. So there's not much downside to my estimation. If we need it, it's there and If we don't, then we don't touch it.

So in the staff report, it says that Five Star agreed to reimburse the town for services provided by Brown in an amount up to $200,000. So is that wrong in the staff report?

I see where you're at there. I'm not sure that I can get context right away, but I will say that they will be reimbursing all. There's no discrepancy between what we intend to spend and what they reimburse. So if that's what the context suggests, that would be an error in the report, yes.

Okay. It's the third paragraph above budgetary impact. So I yield.

Thank you. I'd ask Council Member Liebman, do you have any questions?

No, thank you, mayor. My colleagues have asked all the questions that I had in my mind as well.

All right. Vice mayor.

Thank you. Thank you for all the questions. And two questions I have. One more for the general public, but also for my own curiosity. What is the fallout or the liability or the risk of the town stopping inspections? What does that look like? And what What does that do to our agreement with our inspection company? And number two, what in the past has been the longest gap in payment? It sounds like if the $31,000 reimbursement request went out in April and we're now in June, that's about 60 days. In the past, what has been the biggest gap, would you say, before they were in bankruptcy?

Mr. Mayor, Vice Mayor, I'll take the first half of that, which is in terms of liability to the town, the town will treat the inspections and payment for pass-through or payment for anything, frankly, that's owed to the town, whether it's building permit fees or otherwise. We'll treat those all the same, that if they become too delinquent, we'll stop inspections. And I don't have too many concerns in the development agreement that we would have a claim that would hold much weight if they were failing to pay for the services that were being rendered. I like that claim in our defense. I think it would be difficult for them to argue that we should continue to inspect if they're not paying the reimbursements. We typically don't pull that trigger on stopping inspections unless someone who's is habitually getting there. And I think part of the challenge here is we don't want to be the ones to halt anything happening or going forward, but we're also not going to facilitate the town not getting paid. So it's a very fine line, and we're not going to engage in litigation to go collect money if the town manager emailing them will cost them the pay. We're trying to make sure that we're staying within the bounds of the development agreement, not putting undue administrative burden on the person who is now in charge of paying those bills on behalf of the bankruptcy trustee and our staff, ensuring that the project gets the inspections that they're requesting, whatever those may be. But I'll have to defer to, and Leslie's not here, or or Mr. Weaver on what the frequency of payment is. I mean, we honestly, we were looking at currency for tonight. We weren't looking at pattern of how long they've paid.

Thank you. All right. I think we have one more question from Council Member Moore.

Yes. Thank you, Mayor. In light of what's in this, I have a legal question. I think it's very important that It requires an executive session, so I'm going to move that we go into an executive session so I can ask a legal question regarding the contract.

And we have a motion to go into executive session. Is there a second?

Second.

Second. Then moved and seconded. All those in favor? Aye. All right. We will now suspend the business meeting to go into executive session, and then I think we will return back to the dais to complete the business. And for those at home, we're going to suspend broadcast. And for those in the audience, if you will sit tight, we'll be back in a bit. All right, we will reconvene the business meeting at this time. Thank you for your patience. And we are discussing item 26185. And we were at the point of questions. Questions for staff? And I would ask if there's anyone in the audience that would like to speak on this issue? I'm not seeing anyone from the audience. I'd ask if there's not any further discussion. Is there a motion?

Mayor, I move we authorize the town manager to execute Amendment 9 to the Professional Service Agreement with Brown & Associates for third-party plan review and inspection services related to construction activities at the Five Star Development. And authorize the town manager to execute amendment 8 to the agreement with the five-star resort owner LLC and five-star landowner LLC for the third-party inspection services.

Second.

We've got a motion and a second. Any discussion? If not, I would ask if those in favor, please say aye.

Aye.

Any opposed? All right, thank you. Next item is 26-188, Discussion and Possible Action to Approve the First Amendment to Linking Agreement CON-25-031-PBW-A1 with M.R. Tanner Development and Construction for Street Maintenance. Mr. Chris Martinez, I believe, is going to be presenting.

Good evening, Mayor, Vice Mayor, Members of Town Council. Thank you for the opportunity to present this item. I will briefly review the project scope, contract, and schedule before requesting Council's consideration and approval. Thank you. So the purpose of this presentation is to request Council approval for the funds for the annual pavement preservation project. Like you mentioned, contract number CON-25-031-PWB, job order number 5, based off of a cooperative contract between M.R. Tanner and the City of Buckeye. Through this presentation, I'll discuss the project limits, which is Invergordon Road, Chaparral Road, District 3, the remainder of maintenance District 6, and a portion of Desert Fairways. I'll also review the project schedule and the cost summary. So here's an overview on this slide of the maintenance areas that we are recommending. I'll go through each location in a little bit more detail in this presentation. The first one off is Invergordon Road, the boundaries being between Chaparral and Lincoln. This is approximately 1.5 miles with an average pavement condition index rating of 77. The recommendation for this project area is a two-inch mill and overlay from Chaparral to Sage, which is shown in the picture. In the area in red and then in the area in blue will be recommending Asphalt patch repairs and a micro seal within this area. We're also improving 88 ramps per federal requirements and I will show you some pictures of this so here's some photos of what Invergordon Road looks like again average PCI throughout this stretch of a 77 and Within this area, we have typical block cracking, potholes. There's a utility trench settling that we'll repair prior to a micro seal. And then various minor asphalt patch repairs and four ADA improvements at Cholla Lane and Vista. There's some more photos of the condition. This is between Sage and Chaparral. We decided to mill and overlay this section because of the condition of the roadway. By applying a micro seal, it would fail right off the bat with the potholes. So we decided to provide a more long-term solution, which is the mill and overlay through this section. so again more photos of the condition on the left with the temporary asphalt patching and then the right the larger cracks that a micro seal will not will not fix so the photo in the middle this is just to indicate the coordination effort between the town of paradise valley and the city of phoenix parks department we've had a couple of meetings regarding this project and It was recommended that we move this work to the summer months because of the extreme heat warnings that ultimately close the trail. So this will be less impact on the hikers parking along Invergordon Road. And then these photos show the condition between Sage and Lincoln. This is more of typical basic conditions. Asphalt degradation with block cracking, minor alligator cracking, which we'll repair that and then we'll micro seal over the top. These photos show the utility trench settling that is taking place between McDonald and Lincoln. This is right outside of our town hall. So we'll take care of this. Again, the last thing we want to do is apply a micro seal to this location and for it to fail right off the bat. So we'll repair the pavement and then we'll install the micro seal. Before moving on to Chaparral, just asking any questions on Invergordon. I know there's kind of a lot taking place there. Any questions? Council Member Thomason.

Thank you. Could you go back to page 9? Utility trench settling. Is that the fault of the work? Is that as a result of the work done when utility trenches are repaired? And how do we prevent that from happening in the future since we know there's a lot of work going on around town?

Yeah, this particular settling is not necessarily a repair. This is more of a installation at some point because it runs the entire length of the water main. So over time, I don't know what the circumstances were when they installed the water line, but at this point it's starting to show some settlement. We have talked to our engineering department and, you know, it's, Sounds like, you know, that's the case of installing utilities is you'll see cracks that will form after the installation of the utility. So this is not, to answer your question, this is not a repair. This is the results of an installation of a main water line.

So how long ago was this done? I mean, is this settling normal? Is this going to happen all over town? Or is this unusual circumstance? Or has this been a very long time? I just don't understand it.

Yeah, it's not a normal event where we should expect this throughout all of our water mains and sewer mains. This is an event that happened along this stretch of water main. Again, I don't know what the scenario was when they installed the water main, so I don't know what type of compaction they were getting at the trench line. I don't know if they slurry backfilled it. I'm not too sure about that.

Thank you.

Other questions?

If I can just add on to what Chris mentioned, there are existing MAG standard details, trench details, that definitely we have to close the loop and or work closely with our engineering department to make sure that we're following these MAG standard details. And if we do have an internal supplement to those standard MAG details, we can certainly, again, work closely with our community development engineering team to make sure that this doesn't happen in the future.

Thank you.

Council Member Moore.

Thank you, Mayor. Thank you, Mr. Martinez, for your presentation and a couple questions. When we go in front of the section where Ivergordon is shared with the city of Phoenix, it's pretty torn up all the way through there. Is there any plans for Phoenix to repair the remainder of the section down to...

To Camelback?

Yeah, to Camelback.

I've been working with a lot of their departments, parks mostly, because of the trailhead at the Troy Trailhead. I don't know what their plan is as far as repairing their remainder of their section. I did request that information, but... I don't know what their long-term plan is. There is utility work taking place between Chaparral and Camelback with the southwest gas improvement and a water line improvement through the city of Phoenix. They did mention that they're working on that so that they can add that portion to their maintenance plan, but I don't have a time frame for when that will occur.

Okay, but we do coordinate with other municipalities and utility companies. Before you go in and spend money on mill and overlay, because I know that area right now has a bunch of potholing and steel plates in place. And do you know how long the work's going to be? Are you going to be working on top of that and they're going to be still tearing it out? Or do you have a moratorium period of when all utilities and all the CIP projects have been vetted and put in place? Are you...

Yeah, I appreciate the question. Are you confident with that?

Are you confident with that, that all of that will be in place prior to you guys going back and redoing services?

Yeah, to the best of my knowledge, I am confident that we've reached out to all the stakeholders. We will apply that. We will request council approve the five-year moratorium along this stretch at a later council meeting. as well as along this Scottsdale Road stretch that we've milled and overlaid. So the coordination happens, and I get the green light from the utility companies that these areas are out of our maintenance plans. Please proceed or move forward or no conflict. And then we move forward with requesting this work through you guys. So the coordination does happen, and I feel confident in the plans that we put forward that we won't be stepping on each other's toes here.

Thank you. And I just noticed on Tatum how that didn't occur over there. We did a bunch of work, and then they come right back in and tear it up again.

Yes, correct. We did coordinate with Southwest Gas about a year ago. They did tell us that they're coming in. Again, one of those things where it's got to go through design, which is their fiscal year, and then it goes into construction the next. With the micro seal that we applied to Tatum, I think we're a lot more comfortable with – because especially that they're micro-sealing over the work that they're doing, that we install the micro-seal so we know that the road is being maintained, and then they follow up with their improvements. Then they turn around and micro-seal over basically what we've micro-sealed. So it's less impact than it would be for a mill and overlay, which is, I think, critical to obtain the five-year excavation restriction, the five-year moratorium.

Yeah, I appreciate you being on top of that, and thanks for that clarification. The pavement failure that you showed in the earlier slide, was there any warranty period still remaining that you could go back to that contractor for his compaction failure that he had in that area?

I believe the town code, I mean, community development can correct me if I'm wrong, but I think the town code requires a five-year warranty over trench work you know, utility work. And it's been longer than five years. Longer than that? Yeah.

Okay. So is your plan to go in there and do soil testing and make sure that the compaction's in place? Because otherwise you go right over the top of it, it's going to do the same thing if you don't have the proper compaction under there.

Our plan was, for maintenance purposes, was to mill and overlay it, this trench line, to get that settlement out of the pavement and then micro seal over the top. And at that point... Our anticipation is minus another 7 to 10 years. And if we see settlement at that point, then that's a larger fix. All right.

I appreciate that. Thank you.

Other questions from council? Council Member Liebman?

Mayor, I have one question also about the trench compaction. Even though The work occurred more than five years ago and there's not much we can do now to recover from the utility who did this work. I would like to ensure that in the future we maybe inspect trenches or places where utilities have put trenches in before the five years expires, because this really should not be our responsibility to repair when clearly a private entity or a separate entity did the work. So my question is, what future actions are we taking to catch things like this before the warranties or guarantees run out?

That's a great question. I would defer back to our community development department. I mean, through engineering, they administer the utility permits, they conduct the utility inspections, and they ultimately sign off on the pavement that's put back in place. So that's a great question. From a maintenance standpoint, we wouldn't do the inspections. I think it would fall back to our community development department.

Thank you, Mr. Martinez. I appreciate your report.

Thank you, Council Member. And I ask if anybody else has questions. Council Member Moore.

Thank you, Mayor. Just a follow-up question. If our town attorney could let us know if a performance bond was issued and released on that job. Do we require the performance bond on each one of these so that we can ensure that we do inspections all the way up through warranty period?

No. Mr. Mayor, Council Member Moore, any work that's done on a town contract or, in this case, it might not even have been a town contract, requires a performance and payment bond to be under state law. So those would be in place until the end of the warranty period, whatever the warranty period was. So at the end of five years, it would be released. Right. Just want to put that on record. Thank you.

Vice Mayor.

Thank you. Good comments from all my colleagues. A couple of questions. I'm just going to not really question a comment about I hear a lot of talk about coordinating with the utilities, maybe city of Phoenix, whether officially or unofficially. You know, I think there'd be support, and I've heard this mentioned before, for some sort of official coordination with our neighboring cities and utilities, maybe an ongoing yearly checkup. Hey, what are you doing in January? We're thinking about doing this. Maybe we'll wait. You know, I've heard that over the course of my term here. So, you know, just looking at that again in the future I think would be – helpful hearing what I'm hearing from all my colleagues. Also, the pavement preservation program itself, since the implementation, I realize it's always going to be ongoing, but where are we in the process of all the different districts. And, you know, I know we were pulling out two or three right now on a particular road, you know, are we at like 50% have hit them all? Are we about 20%? Um, if that makes sense, unless I'm misunderstanding the process, it sounded to me like we were going to kind of like hit the road, get these things going, just wondering how far along we are there.

Sure. Mr. Mayor, Council, Vice Mayor, that's a great question. And I can't give you really percentages per se, but we can come back to you once we do our survey. That survey is really the tail of the tape in terms of what we've done, where we've been, and where we want to be. We did commit to you three years ago that we wanted to get to the 77 PQI. Mayor and council certainly supported that effort, and we want to provide you that information, hopefully within the next year or so. We did commit to you to come back and present the survey, and that survey will take place, Chris, remind me, is that the following year?

Yeah, we're budgeting for fiscal year 28.

28, and we'll have that information for you.

Okay, thank you.

As far as the maintenance districts go, we did develop a five-year plan based off of the last survey. And it includes, you know, each fiscal year it will include certain maintenance districts that qualify, I guess, or that need that maintenance. So, like Isaac said, we don't have a percentage of how many districts are hit or need to be hit.

Thank you. I don't see any other questions at this point. Mr. Martinez, thank you very much for the presentation. I'd ask if there's anyone in the audience.

I said, yeah, I need to proceed. That was just in the first section. Oh, I thought that was the wrap. I apologize. I'm sorry. I'll wrap it up if you want.

Well, I apologize. We started going on a roll. I know. I know.

I'm sorry. Yeah. Okay. I will proceed. Close. Yeah.

No more jumping in with questions. He has one.

I know. Okay. Next section. Chaparral. This is at the South Town Limits. This is between 68th Street to Invergordon. A small section. 1,300 linear feet with an average PCI of 67. Recommended maintenance for this location is more asphalt patching and then a micro seal over the top. These photos show the existing condition with the block cracking, minor asphalt patches needed. The last time we maintained Chaparral was in 2016 with the mill and overlay, so it's definitely held up, I guess, against time. and it's definitely time for some kind of maintenance to be performed. Some additional pictures of what the existing condition looks like with the alligator cracking that we will remove and replace. So moving into District 3, The boundaries of this job is between Invergordon and Tatum in the east-west direction, and then south of Lincoln to Jackrabbit or the south town limit. We're excluding McDonald in this project because it was recently milled and overlaid, so we're focusing more on the neighborhood roads. This district has about 8.7 linear miles with an average PCI of 72. The recommendation for this district is the various asphalt patch repairs. And again, instead of sealing over alligator cracking, we're going to remove the alligator cracking and then we'll seal over that new asphalt so that it can actually hold up rather than reflecting right through and wasting money on maintenance. There's some concrete repairs. Then we'll follow up with a crack seal, a polymer modified master seal, which will seal the surface of the roadway. through majority of the district, and we're going to reintroduce a product that we've used in the past called Liquid Road. This product's a little bit, it's basically the bridge between PMM and a slurry seal. It's got more aggregate, more fines in it. I'll show you some photos of why we selected this product in another slide. This is the district itself, the location, again, south of Lincoln to the south town limit, and then between Invergordon to Tatum. So here's the PMM being applied. We'll crack seal all the cracks in the road, and then we'll apply a two-coat system with a truck similar to this, where it will cover the entire roadway, providing that seal and protection from UV, water, and various other elements that could impact the roadway. This is the least costly approach at preventative maintenance for us. And then the liquid road application, it's similar, but again, it provides more aggregate and more fines, more sand to the product to help fill in the voids and to help with the ride quality. And I'll show you some photos of why we selected that here shortly. So this is another map of the district showing where we're going to install the PMM and then where we're going to install the liquid road. So it's very small amount of liquid road. compared to the PMM, but that just goes to show that the district overall is, it's in pretty good condition. All right, some photos of kind of what District 3 looks like, with the block cracking on the photo to the left, and then the alligator cracking in some locations on the photo to the right. That's generally what the district looks like, pretty good condition. And then why the two different products? So the photo on the left shows the raveling of the asphalt, which means the separation of asphalt particles in the loch. It's losing the binders, it's losing the fines, it's exposing more of the asphalt rock, which is eventually creates potholes, it creates failures in the asphalt. So the liquid road product will fill those voids and bring that surface seal to the top of the rock, basically almost creating a new wear course. The photo on the right is the rest of the district where you still have good binders, you still have good oil content. It's just being oxidized a little bit where if we seal the cracks and we apply the PMM, we'll gain that longevity out of the pavement. Moving right along into district 6 so this district we started in the spring with the mill and overlay of half the district and we're going to follow up in the fall with the remainder of those roadways to be milled and overlaid this map shows you those locations that we plan on touching this fall and those are in green on the map. The roads in gray are the roads that we have completed as far as of the spring of this past year, just a month ago basically. This district has about 12 linear miles. Prior to mill and overlay, the average PCI throughout this district was a 56. After we mill and overlay the entire district, we should be seeing right around the high 80s to the mid 90s with the PCI rating. So this is going to provide a major improvement to this community. Again, mill and overlay is recommended. It's a two-inch mill and overlay. There are ADA improvements along Mockingbird, which you've seen last fiscal year with a request to spend the money for the ADA improvements. We'll just add it to this year's pavement preservation project like we normally do. There is a valley gutter installation at Mockingbird, which I will show you photos here shortly. These photos show just the general idea of what the district looks like there's a lot of utility Trenching that went in there was two phases of water line that took place up by hummingbird In the eight years that I've been here. It's been under construction for probably six of them so Coordinated with the city of Phoenix requesting are you guys doing any more phasing and at the time they said they were done with waterline improvements so it was a prime opportunity to get in mill and overlay these streets and And get them back into better riding condition a Little bit more of the same alligator cracking and some of the neighborhood roads and then the utility trench work that has occurred for that utility improvement This is the location that we plan on installing the valley gutter. It's off of Mockingbird. As you can see, the water has traversed over the pavement over the years and it just creates It creates issues. It creates failures. So we're going to install a mag-style valley gutter to mitigate this issue, allow the water to flow on the concrete, and preserve the pavement in this area. And then the two ADA ramps, those are just typical photos of what the ADA ramps look like along the three roads that are touching Mockingbird. So there will be six ADA improvements and then a valley gutter installation also. then moving on to our last area of maintenance this is desert fairways this is only a partial portion of desert fairways we selected the the area that is in probably the worst condition and that we received the most phone calls from residents cyclists and the golf course frankly due to the condition of the roadway so this recommended area of maintenance is between Tatum Boulevard and Shadow Mountain. It's approximately 0.3 miles with an average PCI of 65. The recommendation for maintenance in this stretch is asphalt patching and then a micro seal over the patches and the existing roadway. So these photos are showing what the residents are are calling with concerns about the photo on the right, obviously the potholes, the, you know, just poor asphalt condition. And then the photo on the left is the raveling taking place where the rock, again, is being exposed. It creates a rough riding, rough ride quality. It's tough on the bikers. It's definitely in need of some maintenance. And then jumping to the project schedule, I'll just go project area by project area. Invergordon Road, from Sage to Chaparral, we're planning for the summer months for the mill and overlay and the ADA improvements. And then from Sage to Lincoln, we'll do the asphalt patching in the summer. We'll crack seal in the winter, and then we plan on micro-sealing in the spring of next year, so spring of 27. Chaparral Road will be the same. Asphalt patching, summer of 26, crack seal. in the winter months, and then a micro seal in the spring of 27. District 6, we plan on performing the maintenance this fall, October to November 2026. District 3, again this fall, and then desert fairways we plan on addressing in the spring of 27. Here's a cost summary of the entire project. Invergordon from Chaparral to Lincoln, this includes all ADA improvements. It includes the two-inch mill and overlay. And the micro seal, it's roughly $873,000 for that stretch. Chaparral Road for the small stretch between 68th and Invergordon is about $94,000. District 3, including the PMM, Liquid Road, all of it is right around $448,000. The remainder of District 6 comes in at $2.4 million for the mill and overlay and ADA improvements. And then Desert Fairways is right around $86,000 for that section of roadway. Total fiscal year 27 pavement preservation contract cost is right around $3.9 million. In the budget for the HEERF book, we added $4 million, so there's a 3% contingency. That is budgeted, but this project cost is $3.9. So there's contingency there that's not included in this contract at this point. And then to summarize this presentation, most importantly to request Council's approval of her funds for the annual pavement preservation project through the contract number CON-25-031-PWB, job order number 5, with M.R. Tanner for approximately $3.9 million. And then the recommendation for approval for pavement preservation locations at Invergordon, Chaparral, District 3, District 6, the remainder of District 6, and desert fairways between Tatum and Shadow Mountain. And with that, I conclude the presentation.

Back open to questions. Council Member Thompson.

Not a question, just statements. First of all, Mr. Martinez, thank you for the presentation. And I think every one of us here actually appreciate the detail. So we better understand what's going down on our roads. So thank you. I've been hearing a lot from residents that they notice our roads need some work. And so I appreciate the work that you guys are doing. And I thank you and Mr. Shavara for putting out the five-year plan. I think when we have to spend a lot of money, knowing where we're spending it, when we're spending it, and that we have a plan makes all the sense in the world, and I think that's the right thing to do. Obviously, maintaining our infrastructure is one of our key priorities as a town, and I think you guys have done an awesome job. So I just want to thank you for your presentation and your work. I know behind this, there's a whole lot of work to get here, and there's a whole lot of work to get this done. So thank you all.

Thank you. Other questions? Council Member Randine Keller.

Thank you, Mayor. Again, not a question, but I just wanted to commend you on the thoroughness of the presentation. In my eight years on council, I don't think that I've ever seen us talk so much about pavement, and it's enlightening to see us focused on infrastructure and making sure our roads are safe and drivable, and I liked your attention to detail, and I liked hearing about the different liquid roads. Sounds pretty cool. Thank you. So, in any event, great job presenting this to us. I mean it. Very thorough. This should be the one that everybody goes to when they want to make a presentation, in my opinion. Thank you.

Thank you. Other questions or comments? Council Member Liebman?

I echo the sentiments of the two council members who spoke before me. I thought this was an excellent presentation. I too like seeing the pictures and I like doing this over a few years. Infrastructure is important and I'm just very glad that we are bringing our road conditions back up and have a plan to maintain them there. So thank you for an excellent presentation.

Vice Mayor.

I'm going to piggyback on all the comments and also say, as I think you were, Councilman Randian, saying the gold standard. The gold standard of a presentation. You can't get too detailed. I mean, it's, you know, it was interesting, believe it or not. I actually find myself going, oh, I remember driving down that one on the way over from the airport. So it was, it put everything into perspective. And I do appreciate it. Yeah. Thanks. Good job.

And I'm gonna wrap up with my comments by, thank you for your consistency. I know that Mr. Shavira, Mr. Martinez, you and your teams have been consistently looking at how we manage pavement preservation and infrastructure improvements. This was a great example of that. Mr. Martinez, thank you and your team. Mr. Shavira for the detailed presentation. I appreciate it very much. And thank you, thank you very much for that. I go to the audience. Is there anybody that'd like to speak on this issue? All right, not seeing anything. Is there any further discussion? If not, I would entertain a motion.

Mayor, I'd like to, first of all, thank you guys for the hard work on this one. This is great detail. Thank you. I move we approve implementation of the fiscal year 2026-27 pavement preservation program. What that includes, Evergordon Road, Chaparral Road, District 3, remaining portion of District 6, and a portion of Desert Fairways. Approve expenditures of funds from the pavement management budget, highway users revenue fund. and authorize the town manager to execute CON-25-0131-PBW job order number 5 with M.R. Tanner in the amount of $3,888,159.45 for fiscal year 2027. Second. I'll second that. All right. Thank you.

You were just behind the Vice Mayor on that, so I'm going to give that to the Vice Mayor for the second. So we've got Council Member Moore for the motion and Vice Mayor for the second. I would ask all those in favor, please say aye. Aye. Any opposed? All right. Next up, we have item, what do we have, 26189, and this is discussion on possible action to award community services funding for fiscal year 2026. And I believe this will be presented by our management analyst, Amy Rebinar.

Thank you, Mayor, members of council. I'm here tonight to present the recommendations for community services funding for your discussion and possible approval. The funding recommendations have come before this group a number of times already this year. There we go. So we first discussed process back in December of 2025. In May of 2025, we had the budget approval. Council provided direction for process in December of 2025. In March of 26, we issued our notice of funding. So we issued that at the very end of the month of March, and throughout the entirety of the month of April, we collected applications. In early May, these applications were then scored by mayor's council designees and interdepartmental staff. And then we came back to council with these recommendations initially at the first meeting in May. Based on feedback we received from council at that meeting, we reconvened the advisory committee and revised those recommendations. And those are the recommendations that were presented to council on May the 28th. At that meeting, there was a robust discussion as to what funding recommendations would be put forward. And that's what we're putting forward again tonight is the recommendations for approval. So recommendations being put forward for approval are the same recommendations that were put forward at the second meeting in May. We did hear a council consensus to move forward as recommended. So that is what we have chosen to do for final recommendation. That would include $50,000 to the Aris Foundation, $50,000 to Phoenix Children's Hospital, $25,000 to the Phoenix Rescue Mission, $20,000 to UMOM, $5,000 to Duet, $10,000 to the Friends of the Scottsdale Public Library, $25,000 to Hushabye Nursery, and $5,000 to the Valley Youth Theater. At this time, we would ask council if there are any questions or if you need to revisit any of the dollar amounts as proposed.

Thank you, Ms. Rebinar. And I'd ask questions from council to Ms. Rebinar. Council Member Andee Keller.

I don't have any questions, but I just, again, I'm going to voice my concern about that we started out in 2021 with a budget of, with giving of 25,000. Now we're at almost 200,000. And that's, in my opinion, budget creep. And we don't have metrics that support that. giving in this magnitude that I've been asking for for a while. I do support Duet and Friends of the Scottsdale Public Library. I still believe that Hushabye Nursery should be paid out of our opioid epidemic resources that we've received from the settlement, the opioid settlement. And I do support funding UMOM, but that's as far as I go with that. I yield.

Thank you. Other questions or comments? Council Member Liebman.

Nothing further. Thank you, Mayor.

All right. Not seeing any other questions or comments at this point, I'd ask if anyone in the audience would like to speak on this item. Not seeing any. If there's any further discussion. If not, I would entertain a motion.

Mayor, I move we authorize the town manager to execute funding agreements with the agencies listed in the staff report in the total amount of $190,000. Second.

All right, it's been moved and seconded by the Vice Mayor, moved by Council Member Thomason. I would ask if there's any discussion on the motion. If not, we've got a motion to second. I'd ask all those in favor, please say aye. Aye. Opposed? Nay. All right, two nay. Motion passes. Thank you. All right, next item is future agenda items. The town's future agenda is subject to change. The public meeting schedule is available at www.paradisevalleyaz.gov and click on meetings and agenda. Are there any items on the upcoming agendas that the town manager would like to note at this time?

Thank you, Mr. Mayor. Seeing that the council and the consent agenda canceled the June 25th meeting, we won't be meeting again until the second Thursday in September. There's a number of items that the clerk includes as pending items that will be brought forward. And what I can tell you is that it's our intent over the summer to develop and to get those items ready for presentation throughout the fall of 2026. Thank you.

I ask if there's any questions or clarifications on the agenda, future agenda items. Council Member Lieben?

Nothing. Thank you, Mayor.

Council Member Moore?

Thank you, Mayor. Yeah, I would like to propose that we have a future agenda item to discuss Section 1104 of our zoning ordinance, which is our temporary use permit. And the reason why is because of the recent challenges we've been having with our residents and the conversations we've had as a council that we probably need to look at this.

Outstanding. So there's a motion to add something? Is there a second?

I second it. I was going to make that motion, but you were asking for question or clarification, so I obediently waited. But I honor Council Member Moore's and enthusiastically second it. And I support it as well. We've had far too much concerns from residents about construction lay-down yards and residential properties. I support it.

Absolutely. I think that makes sense. And I think we have, and us, Council Member Liebman, you have an opposition to that?

I am in favor of this, of Council Member Moore's proposal.

Right. Good. Thank you, council member. Appreciate that. So that's Mr. Mayor. Yes, sir. If we can get a vote on that motion in a second. Oh, I apologize. So let's make a formal vote. I got so caught up in the motion in a second. Let's go ahead and have all those in favor. Please say aye.

Aye.

Any opposed? That's unanimous. Just like we thought. So good. Good job. All right. So with that, I would move on to mayor, council and manager comments. Any updates or reports from council members? Council Member Warren. Council Member Andine Keller.

Thank you, Mayor. The Historical Committee is not meeting again until September, and so I don't have any updates on that, but I just wanted to wish everybody a nice summer and wish everyone a joyous 250th birthday celebration of the United States of America.

Council Member Liebman.

Thank you, Mayor. The Arts Board is also not meeting until the fall, so I have no updates there. But I would also like to wish everyone on the council, as well as the staff and the residents, a wonderful summer break. Thank you.

Thank you. Vice Mayor.

Thank you. I'm hoping to have some updates on the newly minted Youth Advisory Council, no longer the youth group. So I would like to say thank you to our staff, town manager, mayor, and all of council who has added their input and created an agreement that we can all be excited about. These kids are so excited. They've been texting me all night. What's happening?

Are we okay?

They had to go to a meeting, so I apologize they're not here, but I just want to say thank you to everybody. I think it's going to be a good process and situation, and we will be meeting over the summer, and I will keep everybody informed. Thank you.

Council Member Thomason.

I just want to thank in advance our town clerk, Duncan Miller, who will once again facilitate an election process this summer. We have an election on July 21, and he runs an election process that is the envy of everyone in Maricopa County. So thank you in advance, Mr. Miller, and I encourage all of our residents to vote. Thank you.

Awesome. I just have a couple of updates. One, we will still have Coffee with a Cop coming up in July, so I think it's water safety that first Wednesday, so look forward to that. Also, to the youth group, that group started a year ago organizing amongst themselves, and I could not be more proud of the fact that we recognize that effort and the incredible energy that that group has and what the great potential of volunteerism we've inspired by the decision. And again, I want to thank the vice mayor who shepherded all the way through and really helped out in so many different ways. And ultimately the council for making a good decision for a good group to do good things in an excellent town. So I want to say thank you to all of our council members for doing that. And then Council Member Liebman, I don't know if you have anything to add.

Nothing more to add. Thank you.

All right. With that, I would turn it over to the town manager for any report he might want to offer.

Thank you, Mr. Mayor, Mr. Council. I'll be brief. It's fun to say semi-quincentennial, which is the 250th anniversary of the recognition of the signing of the Declaration of Independence. I'm old enough, of course, to have strong memories of the bicentennial, so I can't believe that was 50 years ago, but here we are at 250th. I would just like to say on behalf of the professional staff of the town. We will periodically, if we have enough new employees, have a new employee orientation. We had one this week. We had a new member of Mr. Shavira's staff as one of our public works technicians, a new member of Leslie's staff, a new... accountant who started with us and new security guard in courts and our new fleet mechanic. And so different parts of the organization but the same message and that message is that People have a choice in where they want to work. No one is required to work anywhere in this country. And I appreciated the fact that they chose the town of Paradise Valley. I explained to them why I personally consider public service as professional staff to be important and to be a calling and how it's important. everywhere, but especially important here in the town of Paradise Valley, who has such, I think, a tremendous expectation of excellent service from our town professional staff. And I am heartened to say that the four that I had a chance to meet speak to and talk to about those things I think will carry on that proud tradition and will be certainly indicative of those who have come before them and also those who will follow them and that kind of continuous line of service is a recognition i think of the fact that you know our community as expressed through our elected officials who were here in a volunteer capacity have kind of created this 65-year unbroken chain of trust between the professional uh staff and the the organization of the town of paradise valley and the community of the town of paradise valley something I take very seriously, something I know everyone who's remaining here, who's part of our staff on the dais and otherwise believe in. And it's an area where I wanted to say thank you to the council for your service. And in this past year, we've had quite a few interesting and kind of, I would say, not so much contentious, but at least items that have come before this council that have been meriting a lot of conversation, discussion, differences of opinion, And all of those things make this community and this organization that I have the privilege of being a part of stronger. And so when you do those things, when you ask those tough questions, when you demand better, it makes all of us better. And I want to thank you for that, for my seat in the organization. So thanks.

Great way to wrap up the meeting. Very nice. Thank you to Mr. Town Manager and Echo again. Happy birthday, America. Enjoy the 250th celebration this summer. Be careful on the 4th of July. So watch your dogs. Make sure they're not scared and running. The next regular meeting is scheduled for September the 10th, 2026. So we have a break unless otherwise directed for any other special meeting. But I would ask if there is a motion to adjourn.

So moved.

Moved and seconded by the Vice Mayor. All those in favor? Aye. Have a great summer. Thank you, everybody.