City Commission - workshop

call this City Commission Workshop of the City of Pahokee to order. May we please stand for the invocation provided by Vice Mayor McDonough, followed by the Pledge of Allegiance.

We pray right now that you dwell within us and amongst us as we make the decisions that would be best for the citizens of our town. We ask for guidance and direction as we do these things that are pleasing in your sight. We ask right now that we're able to just come together in unity, God, that whatever it is that we do will be pleasing in your sight.

Amen.

Amen.

I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Roll call, Madam Clerk.

Mayor Bab.

Present.

Vice Mayor McDonald. Present. Commissioner Cowan-Williams. Present. Commissioner McPherson. Present. Commissioner Scott. Present. City Manager. Present. City Attorney. Here. City Clerk is present.

Thank you, Madam Clerk. Thank you, commissioners. Thank you, staff. And thank our audience for being here to participate, whether live or on social media, to our budget workshop. At this time now, this is a workshop, so there won't be any official voting on any means today. At this time, I have our city manager lead us in the discussion of our budget workshop.

Thank you so much. Today we will review our first draft of the 2026-2027 budget. Each of you have a copy as well as the capital improvement programs, which we will review after the budget. The director of finance, Ms. Dardell, will present the budget.

Thank you all for having us here today. I am before you to present the FY26-27 proposed budget for your review, guidance, and discussion. We'll go through our slide presentation, if you would. move to slide number three. We'll go ahead and get started. Okay, the city of Pahokee is considered a tax authority, which means we are a government agency and we receive a portion of our the property tax bills based on our millage rate. Our millage rate is determined It's one meal equals $1 per $1,000 of taxable values, that's property values, and currently our millage rate is 6.5419 meals, and it has been the same rate for quite some time. The maximum millage rate is 10. However, we do share a portion of that with the fire department as they are a MSTU for the city of Pahokee. We use their services, so they take a portion of that 10 mils. Next slide is just a budget overview of our historical budget. If you look at the graph, it shows the It shows the general fund revenues as well as the ad valorem tax portion of those revenues. The lighter green bar are the general fund revenues over the years and these darker green bars shows our ad valorem revenues over the years. As you can see, ad valorem has remained pretty much around the same. um where our general fund revenues which are other revenues that we receive make up a larger portion of our budget and have fluctuated over the years this is the slide show the slide presentation 26 26 on the originals Oh, it was in your original packets. I'm not sure if you all have the printout of the slideshow. It was in your mailboxes. Okay. But you all can, I think it was emailed to you all, and I'm sure it can be made available to you if you wish to have it.

The manager has brought the copies, I believe, from the mailbox of the ones that didn't pick them up.

I would say, though, the slide presentation, you can use those from that packet. However, when we get into the budget and when you want to start asking questions and looking at the budget, the handout that you had at your seats is the one that we should look at. Okay. Moving on to the next slide, which is It shows the proposed revenues for FY27, a graph of those, with the majority being in the general fund, as it has been over the years. The Henderson endowment fund, a small portion of that. If you notice, the special revenue funds, there are no revenues there, and that is because the county repealed the infrastructure surtax. last year, it became effective January 1 of this year, so we no longer receive funds for the infrastructure surtax, so that's why you see nothing there.

And is that the Fulton-Henderson endowment item?

There's something there, it's just small. I mean, it's there, but you can hardly see it. It's mainly just the interest that we receive from that fund.

But for the surtax itself, we still have a balance that we have in the spending?

Correct. We do have funds available in our surtax. Moving on to the next slide, and it's just a budget summary of this proposed budget. Our general fund revenues, $5,666,805. General fund expenditures are the same. And as I mentioned before, our current millage rate, 6.5419 mills, giving you a balanced budget. The next slide. The next slide is a graph detailing the categories of our general fund revenues. As you can see, Avalora makes up a large portion, and our sales and use taxes make up the largest portion, and then some other smaller categories that we get revenues from. And a huge talking point has been the item coming up on the ballot in November regarding the ad valorem taxes. I just want to make the commission aware that that will not have an effect on this upcoming year's budget, but we will start seeing effects if it passes on the following year's budget. And next slide. Our general fund expenditures by function. As you'll see, our general government makes up the majority of that portion, and the others smaller, similar amounts of our expenditures. Next slide. And here are just some important items to note in this budget. As I touched on already, we have a $0 surtax budgeted for the reason I mentioned before. And there is one additional position requesting to be added, a procurement officer in the finance department. And there are no capital projects included as of yet. You all have a schedule of proposed capital projects that, you know, will accept your guidance on how to proceed with those. Next slide. And just a little slide saying why expenditures increase, inflation, recession, war, tariffs, supply chain. So these are just some of the reasons why you'll see expenditures increase from year to year. Next slide. Some strategic focus areas. which we will get into once we look at the capital improvement plan, infrastructure improvements, parks and recreation enhancements, public safety support, economic development, and financial sustainability. Next slide. Okay, and now you all have a handout in front of you. The capital improvement plan is the one on the legal-sized paper. I'm not sure if you had a chance to review it, but the city manager and I, as well as other staff, put this plan together. It's something that should be done every year. rolling over every year. And these are things that we see that need to be done in the city of Pahokee. And as I said, we'll accept guidance from you all as to what you would like to see prioritized and when you would like to see those things happen. If there are things on there that you feel can be postponed, will accept your guidance on how to proceed with them. And as I said, they have not been added to the budget. And these projects will have to be funded mainly by outside sources, grant funding, just simply because we do not have the budget to sustain these projects currently.

It says 466, so it's not 900,000 anymore.

This is the number that was given to me. This is the number that we've had rolling over in our budget for the past couple of years from McClure. There may be another phase of it. I don't have that number as of yet.

Some of those dollars had already been used. So we're working on the different spreadsheets we have to make sure that we come to what the final amount is that's remaining in that budget. But some of them have already been used.

I have another question. Sidewalk improvements, I see we have zero dollars there for the next three years. So we're not looking at trying to get any grants or anything to improve any other sidewalks, the ones that's really bad, at least if we can just put in for one sidewalk.

So we are hoping to get grants for those projects. The reason you'll see zeros, at least for the next year, is because those cycles have already passed for many of the grants for the upcoming year. So there's not a whole lot we can do to receive funding there. The upcoming years, again, as I said, this is, you know,

for you all to review and and give us guidance so if if you all would like to see them push forward then we can make those changes yes i would like for us to put something on here for sidewalks the other consideration commissioners is also if you look at the balance we try to also balance out in the year of what could be done and and not put everything place everything on the first year So if you look through the pages, there are quite a bit of items that's already scheduled for 26, 27, 27, 28. So we tried to balance them out. But by all means, we do have a position out for a grant writer, as well as working with the lobbyists on appropriations. So if we are able to get those fundings, of course we can adjust that.

And another thing, I don't know if that can be included with one of these projects. Maybe the sidewalks are. There's a lot of manholes that need to be addressed, too. And those are drainage systems. The drainage system, because they don't have the proper covering. And some of them don't have coverings at all.

So line number two, we do have those storm drain covers in there. Okay, I'm sorry. For the next fiscal year, not this upcoming year, but the next fiscal year, we do have something there to address those things.

excuse me I have a question with regards to the storm drain covers and this kind of goes back to an item that was on the agenda a few months ago with regards to our storm drainage there was a solicitation with regards to Pahokee participating in a contribution to the purchase of a machine that would be used to clean the canals so as to prevent the backup of our storm drain system. And so it was voted down at that time. But I think that's something that needs to be revisited. And I'm sure everybody agrees that it's not something that will impact this current budget that we're looking at. But I don't know. I'm sure they wouldn't have a problem if we decided after the fact to make a contribution to that particular effort because we all have the same issue. And it's only right that we all participate in that particular instance to make sure that we're able to keep our man-made waterways clear and to also prevent our neighborhoods from having the water back up, which I experience on my street a lot. And like Commissioner McPherson said, the drain cover is like there's one at the end of his street in Barack Obama that has a piece of wood over it. And that should not be the case. And so I've called in and reported that a number of times and even addressed it since I've been on the commission prior to and since I've been on commission. So I understand that it takes time to get some things taken care of, especially when it's going to impact our budget in such a way. But certainly I believe that that should be taken as a matter of priority. with regards to us making sure that we can keep our waterways, I'm sorry, our streets clear from water backup with regards to the storm systems.

I want to speak on that as well. I think that we voted it down because one of the questions was, we have the backup inside the communities and they were not going to go inside the community because they was having this problem right over here. Right behind us and they were having it in that development and they said they will not be going in developments They will only deal with the canals making sure the canals are on stop But they will not go inside of the communities and that's what we were having the issues that inside the communities and so that's where we were at with that because they said they only going to clean the outside canals and so it's inside the communities behind those canals that they're really have an issue with with those backups and that's why we were saying that How would that benefit us when the issue is inside and the people's homes are flooding? And I think the canals behind the houses, I think some of them are with farm workers and they were saying those were areas they can't touch because it's not something that they can just go on those they have property to do and that was one of the concerns that we had that was one of our concerns with it and so they were supposed to come back and give us more information and then um we didn't get that information and so that's what we really do need somebody that can go inside the community so that their houses because i know um one of the um owners was flooded out from um her daycare was closed and i called the county for them and the county said because it was inside that they couldn't go in. The county couldn't even help them.

Right, so your point is well taken. However, I do believe that if we have the canals able to flow at a level that is going to make sure that the water is moved, then that would probably open us up as far as being able to put some responsibility on our public works system with regards to making sure that certain areas not collecting waste and garbage that is causing a backup with regards to our storm systems. But hey, I agree that we can ask them to come back and further address that and to provide more clarity with regards to that particular piece of equipment and how we can better understand how we can benefit from it. I mean, I know every time we have a good rain, I can't even get in my car. If I'm coming home, I can't get in my house. I got to walk halfway to block to get across where the water is not as bad or vice versa. So I don't know of anybody else that might be having an issue, but I'm sure that I'm not the only one.

Thank you. I have that documented so we can research it a little more.

Okay. And you can also check with the public works receptionist too because I've spoken to her on a number of occasions and never got any follow-up on it. And this is not to throw shade or anything, but there needs to be follow-up. This was long before I was up here. So just to show you how far back it's going, I've been up here almost a year. And I know at least two or three times I came up to that mic and addressed that very issue. So good follow-up is very pertinent.

Any other recommendations, comments regarding the capital improvement plan? I would also like to mention, regarding the vehicles of the city, I had a call with Enterprise Fleet Management just exploring some options. And, you know, they did an analysis of all of our vehicles that we do have, the ones that are operational and the ones that aren't. And our average age of our vehicles is 16 years old. Our average miles per gallon is 12. So that is something that we should really be looking at. Going forward because it's a matter of just a matter of time before you know vehicles that we really need are no longer operational The county has a backlog of three months or more when we send our vehicles there for repairs and then obviously when we go to outside companies you know we we pay a little more because the service is a little faster. So that's something to consider that is here on page the last page. We do have some vehicles in there. code enforcement there are two allotted for code enforcement um one for the city manager in the upcoming year um and then the following year there's one for public works um and the year after that another vehicle for public works as well as a bucket truck so you'll see that 210 000 that includes the bucket truck that they use to do maintenance on the trees in the city.

I have one more question. Did we put anything in here for the maintenance of the football field? Anything as far as? Making sure that it's maintained funding for the football field.

No, I don't. I didn't.

Yeah, I want to add that in there because we've got to definitely make sure we get the maintenance of the football field, you know, at least some kind of maintenance since we've had that grass put down to make sure that we're keeping up with what we're getting.

Oh, you're referring to the turf? The turf, yes. Okay.

Would that be in the recreation budget? It would be.

I didn't see it in there. I don't know what they're currently doing. I'm not aware of anything that they're currently doing, and they did not communicate anything that they were planning to do on that with me, but I can make a note of it to get with them and find out what those things are.

Another thing to mention this to the city manager previously the county has a surplus auction that they do every so often and I think I sent it to her earlier this week they have a list of vehicles that they're selling this weekend and of course you would need to compare and evaluate the quality of the equipment that you're going to be getting. But that's another source that you can check when you're looking to at least purchase or replace vehicles. And I know sometimes it's their old stuff, but it's very possible that it's better than what we have.

I think when considering that we consider the upfront costs and whether or not the city is more able to carry the monthly cost as opposed to the larger upfront cost. If it's doable, that's something that we can consider. With our budget, a lot of times it's more feasible to spread out those payments over the months. But like I said, it's something to consider for sure.

Yeah, they not only have the vehicles, just about any piece of equipment that we might need to use for the operation of our municipality. At some point in time, they will probably have it. So you can certainly look into that.

And one last thing, I didn't notice that on here. I know we've been talking about the signs throughout the city. I didn't see anything in there for... signs throughout the city we've been saying I see the signage for the marquee but I know it has been brought up several times by commissioners that we need signage people coming in they can't find different addresses and I didn't see anything for that and I think that is vital and it's you know for safety and people can find where they're going as well so I didn't see anything in here for that either And that definitely needs to be a part of the budget.

We do have the marquee slash signage on there. So that was something that we included in that number. Now, whether that number... Streak signs, that's what I was talking about. Some analysis, yes, yes. Some analysis needs to be done on how much signage is missing and what we need in order to get a better, a more accurate figure there. But we can definitely go back and look at that.

So will it be looked at before we approve the budget? Will that be put in there before we approve the budget? Are you saying you're going to go back and look at it?

Yes, I mean, if you want us to consider adding that to this current year's budget, we can do that. We'll go back and look at that and do that.

Also, we will visit Public Works because I visited the Public Works building and they have the signs there as well as the sign maker. It had not been used in a while, so we need to test it to make sure that it still works and then the material. But we will look at that and then we do have to analyze, but we already have. some information of which streets need signs on them, but we need to look at the entire city.

So I would add to that too, and I understand there's a cost involved, and obviously this is our budget workshop. So as far as there's a lot of the signs on the polls, that are either damaged or not even there at all. But I would say that if we're able to, that we should consider putting the street signs on the curb whenever and wherever possible. I feel that would be an added benefit in times of a storm when that signage might be destroyed and completely removed. And here we are trying to rely on GPS, which we know, I'm sure everybody's experienced the issues with GPS sometimes. When it's working, hey, it's spot on. But I've had situations where I've been going in a circle trying to get to my destination. because GPS had me going in a circle. So I feel that if we're able to put the street signs on the curb, we know for the most part the curb is not going anywhere. And that way, whenever we do have a situation where the sign has been destroyed, then we can still find our way And that's mostly, a lot of us, we've been here for a while, but that's mostly for the emergency response teams that will be coming in and other emergency response teams that are not from this area. They need to be able to find their way and not have to completely rely on GPS. So again, I don't know what that will cost. I just feel that it would be a good investment and a great benefit to all of us to have our signage on the street curve.

so what we will ask from the commissioners as well is to prioritize the list um however you would see them to be prioritized and also select the first five or the the most five um of importance for you for the appropriations as well i have a question oh i said we're doing we have no funds for the um north side of the uh marina so we never we are we looking at

having a restroom available to the public. You send the restrooms in the new one that just sitting there so I didn't see anything like this.

That is what that that line item is for. It includes.

Where is that?

Yes. 16. Yes. Line 16. It includes that restroom.

So we're able to get that operational. She said next year. Oh, next budget year. Okay. Well, I mean, I guess that's... better than nothing because it's certainly been sitting there and a complete waste of our funds that we have had for some time now and it just doesn't make any sense for our citizens to be on this end of the lake and we got to go all the way to the other end of the lake to relieve ourselves so certainly I'm glad to see that there's something that's going to be taken into consideration as far as fiscal year 2728

Any other questions or comments regarding the capital improvements? Oh, the city manager, I guess you had a request. Were you asking for that now? For their prioritization of their projects that they would like to see?

I'm asking that they look into it, not to provide it right now.

Okay. Okay.

We can pretty much call it out, but we need to do some research. Okay. Make sure. And I'm looking at this, um, the upgrades for the Marina campground, um, 3 million for next year. Uh, can you expound on that? Um, somewhat.

So that would include, because we did have some audit findings at the marina regarding security, they recommended that we put up some cameras, some lighting, a gate. So that includes that. There's also some dredging that needs to be done. That is included in those numbers. So yeah, I mean, and again, these numbers are approximate. We didn't have any quotes for these services. These are just approximate numbers. So it could be less, most likely not more than the number that you see. Now, whether or not it'll be possible to get it done in this upcoming year, it depends on if we can get some funding for it.

I see we have, like, fuel tanks. I think we already had some of them. We never used them.

From my understanding, they are not operational. They need to be replaced.

Okay, I understand. Can we look at adding some charging stations over there?

Okay.

I think they probably agree. FP&L, some kind of way they work out a deal where they keep up the maintenance and everything.

I will make a note of that. I think that would be an awesome idea, you know, so that we can be assured that our customers that are going up there can make sure that their vehicles are running the ones that have the electric vehicles. And also for those fuel tanks, in order for them to be replaced, are we expecting to have an increase in Any activity as far as the dock usage and what have you? I'm hoping that that would be the case, obviously, with some of the activities that are being proposed with regards to the use of our facilities. And we certainly don't want to have an issue with the fuel tanks. Because we need to be able to supply petroleum for those individuals that need it if they're going to be docking their boats here.

Yes, that is the goal for those fuel tanks. And my understanding is also that the dredging that needs to be done to allow for larger boats to come in and out of the marina. So that is something that will have to happen as well so that we can start increasing that traffic of the boats that we can receive in the marina.

And I know you said these are approximations. What did you base these estimates on?

We did some research online just looking up what it might cost. I mean, we didn't have the specs of those tanks that we have. We just, you know, the approximate size and what we need it for. So that's how we came up with those numbers. And I believe there are two fuel tanks up there. Those make up the majority of that number that you see there.

So we're looking to open up the marina bake shop or something?

A bake shop? I mean, we have one.

I'm just saying it's never been opened. But I'm saying where the fuel tank's at, you got to have someone available to gas the boats up when they come in there.

We have a marina maintenance person. I don't know if the plan is to have him to do that. I'm not sure of that.

No, I'm just saying, if you put fuel tanks up there, but you have a bake shop that's not being used, just like the other fuel tanks that have been up there for years that have never been used.

That would be something that we would have to do a little bit more research on.

Are there any additional items that you would like added to this list that you don't see or even some that may be deleted as well?

The boat parking, like have it paved or something? Because it used to be like just rocks. Now it's just grass through there, whatever. I think it would be better if we could just pave it. When you drop the boat off and you park your truck. I know a while back, some of the people in the community asked for it to be paved, but they just put rocks in it. They don't want to maintain it. The grass don't grow up through the rocks.

We will research that as well, because when you're talking, I'm trying to picture it, and I can't.

In the middle part? Yeah, in the middle part, that's when you drop the rocks. Okay. I know what you're talking about, yeah. The boats.

It used to be in the grass. The grass there used to be gravel.

Okay, all right. Yeah, it used to be.

And I have one question where it says the public work building where we have that equipment storage, I see we have zero funds there, and the garage is torn up, and that building looks horrible. But I see we don't have any money in there to do anything to this building. And I think... Something definitely needs to go there and we can't have that building to continue to look like that You know, we're not allocating in 342 60s Main Street We don't have any funding for that and I think that you know, we're wanting our city to look better and we want it to be appealing when um someone comes through our city and i think we need to do something with that with that so we were there this week as well and we will we just need to get a handle on exactly what needs to be done

I've gone in it as well the inside is pretty large but there's a lot of work that needs to be done so Public Works will start removing all the items that are that needs to be removed to trash those we also went to look at the took pictures of the vehicles that are not working so we can get those off the books as well then we can be able to provide a better feel for it we're not sure on the roof on that particular building but we have a had the roof appraised on the other and have those costs. That building we have not as of yet. There's a lot that needs to be done with it. So we need to see what there's upstairs in the building as well. And we do need a shelter if there's a hurricane for our vehicles as well as the other tools. So that's what we will be looking at that. But right now we just didn't have a handle on what the cost would be. So once we start moving the things out, then we can get a true cost of what it would take.

question to the old public work.

The one off of McClure Road. Yeah, yes.

So no, I know. No, I know. Yeah, a whole bunch of stuff. No, I didn't know. They removed all those cars. I was saying for a shelter, like you say, parking vehicles in case of a storm or something is this? I didn't see what's going to stay there.

I didn't see anything, it was like a wooden shed. I went there about three or four weeks ago, because I had not been in that area in years. All I saw was a wooden shed, but there wasn't much there.

So I would propose and it's just something to kick around with regards to the building at 3.46 East Main Street. I would think that we can convert that to our public works building. Of course, it would be something that would be down the road because of the amount of work that's needed. but it's big enough and even the parking area is large enough to for our city vehicles to be parked but i agree with commissioner carol williams that it definitely needs to be cleaned up and maintained i remember i used to walk past there and just you know the weeds and all kind of other stuff on the back side of the lot it just should not be so i you know like i said just something we can kick around and also that space back off of McClure Road, I would say too that potentially we could partner with any of the distribution companies that might be interested in having a location anywhere within our city limits. We do have a couple of locations that would potentially be able to accommodate such. So again, like I said, just something to kick around because we have that space there, and we may as well put it to work and have it bring in some revenues for us because, as you all well know, like Ms. Dowdell said, we don't have a whole lot in our budget. So just something, like I said, to kick around.

I have one thing. Have you ever thought about partnership with West Tech? Because they have this program where they teach these guys to build. And I would think about that building. Maybe they come in and use it as a project. We probably have to buy the material, but we don't have to pay for the labor.

Which building are you speaking of?

Right on East Main Street.

Oh, okay. That's a good idea. They can go in. I mean, but like you said, we would need to, of course, purchase the materials, but I think it's worth looking into.

That's what they're training for. So that gives them a live project.

So we had a conference call with West Tech looking at the trades that they provide as far as the HVAC, plumbing, electrical, carpentry, and all of those things. The plan is to have some of our public works guys do after work training and they enroll there because the state pays for that and at one point it was free when they enrolled in it that way when we need a plumber when we need HVAC when we need those things we have them also on site and so we've got started receiving feedback from the guys as to when and there's another conference call scheduled for next week as well with with West Tech the other item that we're looking at as well is also project lift because project lift also trained young students and so they do a lot of the work for free for example we have one of the trailers that we pull and it's not in working conditions right now only because the boards need to be replaced and so we talked about that and just call some of those individuals to come out and And also I've talked to West Tech about other programs in general and the feasibility because even if we could partner with them because they're training other individuals, if we partner with them and then they can do on-the-job training for those young men and young ladies as well, so it'll be a win-win situation for both institutions at that point. So those are things that we are in the talks on.

Okay. Sounds good to me. So you're going to give us an update? Well, obviously, it will be part of the budget talks. Correct. But for sure, we'll get an update real soon regarding all of the things that we've pointed out.

Yes, we've mentioned it to them, and we will get back together so that we can discuss it further. but they appear to be interested as well, because with most other young people, once you go to school and then you go out looking for employment, they want to know what experience you have. This will be giving them the on-the-job training when they're going through as well.

I just have one more question, which has been a near and dear heart to my heart that I don't see on here. We have limited lighting throughout the city, even up here when we leave from up here and it's night. At some point, even if it's not in this budget, at some point, maybe we can get some grants that we can try to get some LED lighting or some type of lighting throughout the city. You know, it's a safety issue. And we know when it's dark or the lights go out, I mean, when we don't have lights, it is very dark at night, even driving through town. So if we can get some type of lighting, I mean, even if we start small, but if we can get some type of lighting throughout the city, like even if we wanted to walk in the afternoons and it gets dark, you've got to try to make it home before dark because there's no lighting.

So we do have the LED lighting on the parks on 12 and 13. But I will revisit one of the resolutions that we did a couple maybe last month. It was lighting. It was talking about lighting. And we renewed that one. So I will look at that again to see the effect of it to see if it also puts throughout the city or just in major areas. But we did do that resolution. And if it's not, then surely we will add it to the list because there are grants available for that as well.

All right. Any other feedback regarding the capital improvements? If not, then we can move on to the budget and I will answer any questions you have regarding the budget. I will point out first, you'll notice if you look at Department 57020, You will notice that there are no expenditures in that department. The reason for that is that department was previously funded by a grant, the Children's Services Council grant. However, we have not received that grant in over 10 years. So the general fund has been funding that department. So because of this recreation and we already have a recreation department, I have just consolidated those two. So you'll look at recreation, which is 572000, and you'll notice that their budget increased significantly from this year to last year. And that's the reason why, because it was consolidated with that department.

What page are you on?

It's not a page. It's in the budget document. It's under general fund expenditures. At the top, you'll see department 572000. General fund expenditures. It's the first section. I could not get page numbers on this document. I do apologize for that. It just does not format to give you the page numbers.

So do you know what page it is so we can count it in here? Right.

Can you count from the front to see how far back it is?

So the 16th and 17th pages from the back of your packet. If you start at the back and count forward 16 pages, you'll see 572020. And the page before that, 57200.

Is it the 572020? 572020, you said?

Yes.

That is the Recreation Department.

The department numbers are at the top, just under the heading. They're on the line.

And that is the Recreation Department, PBC.

last year, 5-7-2.

I was saying that if you notice on 572020, there is nothing budgeted for expenditures in that department. And the reason for that is because it was previously funded by a grant. We haven't had that grant in over 10 years. It was from the Children's Services Council. So the journal fund has been funding that department, but somehow it's just stayed in the budget. So I just consolidated the two departments so that we no longer have that one. So you'll notice the expenditures increased in the 572000 and that's the reason why. There were two staff being paid from that department, as well as some other expenditures, which you can see listed there.

We can't apply for that grant anymore?

I don't know the circumstances behind how we lost it, but it's been a while, so I imagine that we could.

Right. I was going to suggest that we do, because certainly anything that we can get to support

finance what we need to do with and for our kids that's only if it still exists so we'll look to see that's the only fix still exists so we'll look to see if it still exists and then we can apply for it

I would agree. I would say that we need to be aggressively seeking grant funding in these coming years because it's really the only way that we can make progress and get some of the things done that we would like to see done in the city.

page 44 is the same as the page on the uh color in our packages the last package that was handed out is page 44 this one

I have one question. We haven't gone into discussing the budget yet, have we? Yes. Okay, so where we're at here on Fox and Recreation, I see we are adopting, last year it was $35,000, and we're going up an additional $1,000 this year.

For athletic activities?

Yeah.

Yeah, it's based on trends and what we've seen over the years. Okay. for our after-school supplies I see that went down that's the same thing we looked at we don't just based on friend mm-hmm and what they they've been doing over the past we looked at five years what they've been doing okay I see a line

Repairs and maintenance. My concern is, does that cover, see if we ever upgrade or get the parks fixed, like equipment, if something breaks, say like a swing, that it can be replaced and repaired?

So, yes, that is for those type of repairs, not necessarily any upgrades.

Upgrade, whatever that's existing, just repairing it. Right. Replacing, say, like a swing break.

Correct. Basketball. Basketball goes down.

you know things of that nature bathroom repairs those type of things yes and that's why I was asking about the turf that includes it in there because at some point if we keep using the field and we're not doing any maintenance to the field at some point we don't want it to tear totally up And then we're looking at now we need to spend money. We spent a lot of money on that field.

So that would be something that I would I can get with Mr. Williams and discuss. I haven't seen any maintenance that has been done on that, but he would be able to do the research to find out the cost and get that number to me. But you will see their repair and maintenance did increase by a significant amount. And that's mainly due to the air conditioners we've done A major repair on the ACs here recently. In the gym, we spent about $5,000 cleaning out the coils and replacing the filters. I had a conversation with Mr. Williams about regular maintenance and regular replacement of the filters. There are a lot of filters up there, so the monthly cost would be around $500 or so a month for that. But that is the reason why you see that increase in their maintenance budget is to account for those filters and upkeeping the ACs. he did mention to me that um when the tech was out here that they will be needing to replace the coil soon so that is a part of that as well so have they given an estimate excuse me of what that would cost i am working with him on getting those figures i have asked for those things so i'm waiting for him to get those numbers to me okay so when we're saying repairs and maintenance

those items are not pretty much outlined because i mean she's asking about the turf i'm asking about the playground and i'm looking at the amount that's in there then we're talking and that covers the air conditioning and

Yes, it's so it's based on again the trends over the years. I mean we can't we can't know what's going to break and need to be fixed on maintenance. We can account for which is why like I said we have accounted for those filters being replaced every month. But things like repairs. You know we can we can put some cushion in there for it, but we can't predict when those things will need to happen.

And the things I'm talking about, like with the playground, I mean, with the park, it's just not even, whether it's Commissioner Park or MLK, say for something as simple as a change break on the swing. I mean, having money in the budget to be able to just replace something like that.

Right. That's what that line item is for.

I just have one more question. Up here at the top where it says 3% cost of living increase and a 2.5% performance increase. Does that mean that they're going to automatically get this or? We're just putting it in there.

So if you'll notice, there are no numbers on those lines. We have not accounted for an increase, whether it be cost of living or performance in the budget. It just... It's hard to support that. If you all would like us to take a look at that, we can. However, you will see on the COLA and performance increase and part-time wages, some departments will have a number there and that is only part-time wages. It's not a COLA and increase or anything of that nature. So the departments that have part time workers will have a figure in that line item.

So what racing is 14,000 are you just taking a legal day use five six thousand dollar field.

Recreation. We have $12,000. We're budgeting $12,000, but currently they're at about $6,000 spent for the year. This is as of May. I'm sorry. This is as of May. Quarterly. No for the year.

I mean from January.

No from October to October to May so whatever they spend for the rest of the year that's about half of the year so they have I mean that's where they are at that point so we're budgeting it they'll spend about that much for the rest of the year.

I'm just trying to look at this see what we can cut for some things we know that's important because Again, these street signs is important to me, and it's a safety net. If we can back some money out from somewhere, I know we're saying we're going to look at this, but this is during our budget time that we need to look to see. Because, yes, everybody has to tighten up their budgets. And being accountable for the funds that we're spending, there are some things that really I think is important that we need to look at. if we can cut back. I know these are some numbers that you all have given us, but if we see where it needs to be cut back, we need to note it and go and look at it and see. You know, with Beale being one, With Parks and Rec, I guess they explain spending that kind of money and needing that much in gas when we're just going from the schools here. I know we go on trips sometimes, but is it taking that large amount of money for Parks and Rec? Because we only have one vehicle that's being driven home, and then we have the buses. And they're just, like I said, going from the schools that surround in here and back to it. I'm trying to understand how we're using that much in fuel. and if we can cut back on that. So I know we're looking at these numbers, so we need to be able to explain how we're using this amount of fuel, and if we can cut back for some of the items that we think is important and that's a safety issue in our community.

So again, that could be attributed to the age of the vehicles. Again, like I said, we have a lower miles per gallon, partially. But as far as where they're driving the vehicles and how much fuel they're using, that's a conversation for Mr. Williams that we can have. But I was going to point out, if you look at page 7, the proposed budget comparison by fund, From the front. From the front. I'll wait for you all to get there.

Proposed budget by comparison you said?

So if you look at that and you'll see the department Most apartments decrease in expenditures. So we cut as much as we could see. You'll notice the clerk's office did increase because we accounted for a temporary position to help the clerk's office. I mean they're about 25,000 so that's about how much she increased. As well as finance there's the procurement position there that that's accounting for the increase there. I T increase based on us.

What's the amount for the procurement position. We got these totals here.

So we budgeted for a salary of $85,000.

Excuse me, $85,000 salary?

Yes.

A procurement?

There is a range. There's a range on that. And it doesn't mean they're getting the whole amount based on the qualifications of the person.

But that's the new position. That's the minimum, the minor. I mean, the minimum is $85,000.

Now that's the max. That's the max. There's a range in there.

So you put the whole $85,000 in there?

We put the whole $85,000 in there.

For 2026-27?

Does that include their health insurance, life insurance? Yes, it includes all of that. All the other benefits associated with it.

That's the same throughout. Not included in the 85. It's included in the budget, but the 85 is the salary alone. Strictly said.

That's just the salary, not including the benefits?

No. The benefits in the section above, there in another section.

So once the benefits are added, that could potentially put that person at $90,000?

Well, the position would be at $90,000. Their take-home wouldn't be $90,000, but that position would cost the city upwards of $90,000 at that salary, at $85,000.

And it is the same for all the positions. All the positions are arranged the same way. It's just the amount, and then you add on to the other benefits. The benefits are on a different line item.

So who would this person be up under? I mean, what department would she be up under? A he or whatever? Finance.

Hold on a minute.

that is a position that we have to bring back to you but since we're looking at the budget now we need to look at including it in the budget and then we go back to the process of of how we're going to fill that position or if we're going to fill that position but we needed to include it in the budget for now okay so i have a question now i know we had a position that was changed to a strategic planner and and and i see we got the grant writing position open

So what happened with that position being funded in the budget?

It's the same position. It's not a new position. It's one or the other. And the commission approved grant writing, not strategic planning. So it's only one position that's being filled.

because I didn't even know how I've been asking how much that position makes and so how I mean that so that's why I'm asking now because I know the position did not come before the commissioner approved and so I was wondering where we get the funding out and see it in here will begin the funding from with this additional position is not addition is the same position.

Oh, you just. It's one or the other. OK.

So it's the same. In other words, that position title is going to go back to its original, what was in the budget.

Which is what the commissioner approved.

That was already in the approved budget.

In the budget, OK. Okay, on this page where we are, where it says cemetery fund, it says on that same one where we're talking about, we're on the same page, we're down to the bottom, where it says cemetery fund. So it says we budgeted $157,000 and the proposed budget amount for $156,000. So we're saying that's how much the cemetery is going to bring in? Correct. So if we bring, I guess I'm trying to understand, if we bring in 158,000, over the last five years, how much has gone out that we're in the red? And we've been asking, and I know I've asked that a study be done on this with the cemetery. So if we're bringing in this type of money, or you say you guys did a five-year study, how much in last year was the expenditures for the cemetery? Or what came in last year for the cemetery?

If you go to their station and check, So last year. I don't I don't have their actual with me. I'm sorry that they're adopted budget from last year. I did not have the actual I can get those for you. However, this year as of May. they have brought in $110,000. And that's with just their operations, sales of plots, sales of vaults, all the services that they offer. One thing also to consider is to look at those fees that we charge in our cemetery. and consider an increase on those fees because I don't I'm not sure when the last time we we increase those but it's worth taking a look at to bring in additional revenues into the city those along with the marina as well as the garbage fees that we charge We had a resolution to increase them back in 2014. It was never enforced. So those rates have been the same since at least 2014. So that's something to consider as well.

But what was the expenditures, though, for the cemetery so far? You gave us how much they brought in so far. What's their expenditures so far?

Currently they have expended $140,756. So they brought in $110,000 and they spent $140,000? Correct. When you all get a chance, can you all provide us what...

the expenditures look like for the cemetery. Oh, they're here.

They're all here. They're listed. I mean, it's about half and half with their salaries and wages, personnel costs, and then the other costs that we have now. We're facing a dilemma in the cemetery right now, which we are moving to rectify. We have submitted... the paperwork to get the back hole, you know, moving along or get it here. However, we charge about $850 to open and close the vaults, and sometimes it costs us more than that. A lot of times it costs us more than that when we have to call in other companies to come and do those services for us.

What's the salary of the person for the cemetery? Is this $85,000? No, there are two people out there.

There are two. I can get it for you.

So there's an administrative person, and then there are two public works persons that are assigned to the cemetery.

So their two salaries is $85,000? I think it's three of them.

There's three people out there, but I'm just saying what's coming out of the cemetery. I'm just saying, what's the salary of the two people that's out there?

There are three people out there. One of them falls under recreation. So there are only two coming from their budget.

And which comes up to this $85,000.

Correct. I'm pulling it up for you.

And I see it went up to $87,298.

That's due to the increase in insurance costs, workers' comps, liability insurance, those kind of things.

That's what increased those. And so I know we do have the Henderson Fund that we all talk about that I haven't really ever got a clear understanding on it. And so they say we can't use any of this bond for the cemetery, but we're supposed to be able to use the interest or something. How much interest is coming in over the past five years that you've seen that contributes that we can use to contribute to the cemetery?

So as you can see, we budgeted $10,000 this year in interest. So it's minimal compared to the overall expenditures of the department.

So let me ask a question because I was reading with the different job description. As the finance director, you are able to invest the city's money. Correct. With this Henderson Dow, are we able to, if we see that we're not getting a good interest rate on this, I don't know anything about the fund, but are you able to find out information to find out if what we've been doing is not working, that we can invest it in another way so that we can be able to get other funds since we can't touch the actual funding and we can only touch the interest rate?

you can see and look at some options and bring to the Commission to say hey here's a better way that we can invest these funders that we may be able to get a better rate for our return correct and that is something that's on my list of things to do to look at some some other options as far as investments for the city however there are some things that we have to adhere to We have to look at risk. We have to look at liquidity. We have to look at the return and the benefits of certain investments. But yes, that is something that is on my list of things to dig into.

Yes. Yeah, that's what I'm asking. But since I know you, you know, as the finance director says that you, you know, can research and look at and bring it back to us and explain to us what your research, what you found that, you know, because of this, we've only been getting this because that's what I'm starting to look at. you know, with how we have our money invested and what do we have, because we're supposed to get a report monthly on our money that's invested and how it's doing and how it's invested, where it's invested at, so we can look to see how we can get more bang for our bucks for our money, so if we can at least start doing that. And so when we're looking at the budget, if we've had that to say this is how we got our money invested and this is what it's bringing in, maybe we want to look at changing it, and then this will help us during the budget season if we see what we've been doing and we need to do something different.

No, I completely agree. And again, like I said, that's something that is on my list of things to dig into so that we can see what we can be doing to get some higher returns on our investments.

Because we don't want to continue to look at going in debt each time and each time the auditors come and we are in the red each time. So that's why I'm saying look at doing something different.

So in your package, about 20 pages from the back, is the Henderson Endowment Fund. So you can see the actual spreadsheet for the last two years and what's estimated for the current year. And another project that we're currently working on as well with the marina and then next will be the cemetery is we're revamping all the fees because those fees have not changed in years. And so what we've done is analyze for the marina, marinas throughout the state of Florida to see what their fees are. And ours are the lowest. So that is in progress and we'll have that to you shortly, then we move on to the cemetery.

Are we in progress of leasing it out or something?

Because it's been sitting there for some years now.

Leasing what out? The cemetery?

The marina.

The marina. Yes, we're in talks now. We've talked to a couple of individuals, but we need to know where we are first as well. And so we're updating those documents. So while we're researching as well and negotiating, at least we can update our fees and get some monies in. It's just that the fees have not been changed in years.

And also, since we're on that topic, can we get a review of all of the sites to see what's working and what's not working and an assessment to see what's actually working and what's not working?

What do you mean? On the marina, the different camp sites, the different camp slots?

Yeah, they don't have the capability of electricity or whatever the case might be for somebody who wanted to hook up to that particular site.

So we will look into that because I was told that they all have water and electricity. So we'll look in each of those.

And maybe possibly what it might take to get those repaired. Because I mean, if we get them repaired, that can increase our .

What I would suggest also is that we have a built-in calculation. that will indicate an increase every so often with regards to those revenues that we have in place instead of us sitting here saying for 10 years this cost to rent or utilize this particular service has been the same and we know that over time everything the cost of doing everything increases so we should have a built-in calculation that is intended to increase those revenues over a period of time and not have to you know go in the hole to continue operating correct once we get this in place then we will be prepared to continue to look at the inflation rate and and know when we need to increase so yes that is the plan

And I have a couple more questions on the pages that we're on. So where it says under general fund, transfer out, is that money that we're putting, where it says transfer in and transfer out. So just looking at the marina, transfer in, we budgeted $377,000 and last year that was what and this year and then I see we have those parentheses around what what does that mean when you say transfer in

So that is where the general fund is supporting the marina so for the proposed budget that we're looking at you see that 91,246. This is on the proposed budget comparison page I believe was page 7 that we were looking at this. So, yeah, so you'll see that $91,246, that is a transfer into the marina from the general fund to support their operations.

So, for his revenues for the marina, we're saying we're bringing in, well, we said we budgeted $216,000 last year, proposed budget today. 198,000 and we've only brought in 17,000. Is that what we're at? 17,202. That's the variance. That's the variance. Yeah, for the marina.

No, so currently the marina has brought in 118,591. 118,000 for the marina. Mm-hmm. And so I'm sorry.

But they're not bringing in enough to with their expenditures. No, they're not. And with the marina being I know we had lights and water up there and we don't have I'm just trying to figure how much our what's the expenditures.

So the main ones, like you just mentioned, are the lights and the water. Repair and maintenance is a big one for them as well. And then operating supplies is another area that they...

For example with the water is a ready to use fee even if it's a site that's not being utilized we still charge a fee for that site in water.

Okay so my question is and I think this has come up before for more revenue we're in the budget year so you get phone calls, people come in on the weekend on Fridays because they know we have nobody at the marina. They stay up there and leave early Monday morning because they know that, um, you know, that's when the people come back to work. Are we looking at doing something different in order to bring revenue into the marina? Because if you got someone coming up there on a Friday, they stand up there all weekend. I mean, if they're going to be doing that, are we looking at where we can have like a package for that to come in over the weekend and have a fee for that or having someone there to make sure this is not happening because we're losing money. And so we're going in the hole every year. So are we looking at doing something different as far as this?

So as far as staff at the marina, I know the clerk is there on Saturdays. Her off days are Sunday and Tuesday. So we do have her there one day over the weekend. So I'm not aware of the issue that you're raising now, but I would defer to the city manager on that.

Just to clarify, there's a marina clerk and a city clerk, so we know the difference. The answer to your question is yes. As we are reviewing the packages and reviewing the process, one of the things is how do individuals check in? And then how do they check out? So sad to say currently, they just leave. And so the question that I had is, do you have a form for them to fill out? Do you have all of this? So we're revising that process because there has to be a checkout process as well. And to your point as well, If they're not checking out, how do you know who paid to check in? And so those are all the things that we looked at. And we are revamping the entire process. Because that was the first thing I asked when we went there. Let's go through the entire process. What are you doing? How do you do? What's the documentation? What do they fill out? All of those things are there. How do you know and do you check every day? And so that's one of the things that the custodian does, the maintenance person there does as well. he does go and he check every slot because they know when slots are filled and when they're empty so he does check every slot early in the morning and then they go back and they ride through so they'll know who's there and who should not be there but to your point as well if they're coming and leaving and you have not checked them in you could easily miss someone and that is a concern

So my next question is, you say the clerk is up there. Is that impacting our budget? Because now she's working outside of being the city clerk. And she's now. No, it's not the city clerk. They're individual. That's the marina clerk. That's the marina clerk.

I'm sorry. I didn't clarify. I didn't clarify. It's the marina clerk. That is what.

Not only that, you mentioned.

She's split between both.

Oh, OK. You mentioned she works on weekends on weekends. at what time she get off. I don't know. So if she get off at five, even six o'clock, that evening is open from that time until Sunday morning or whenever.

I don't know her hours, so I can't. Could we put a lock on the warden? We need a lock on him.

We can. We can.

I think if we lock it. Then they can't come and get it. They can park there, but they won't have any electricity or water.

That's my concern because you're saying someone is up there. Right. Listen, people have come to say, look, these people up here. And you can go up there and talk to the people. And they say, oh, nobody is here. So, you know, we figured it's open on the weekend. It's open. So. and not there on Sundays. And so if she wasn't there when they came, you know what I'm saying? I don't know if she's walking to see if the people are there or not. And so we're losing money is what I'm saying.

We do have the maintenance person that does check. But to your point, yes, that is a valid situation, which is what we're trying to address when we go through the entire process and making some changes in that process.

I hear you saying they checked.

They do. They have a process in her number to call. And you do have individuals that will call. And she will know when they're coming in. And she'll tell them to go on. You're in slot whatever. And she'll give them the slot number that they are assigned to. And then when she comes in, in the work, they come back and officially sign in. So there is a process, but we are looking at automating that process because they should be able to register online as well and not wait on anyone to be there. So there are quite a few changes that are taking place.

Normally when you go somewhere, they'll give you a thing, hang up on you. That's what I was about to ask. Some type of a parking pass. A parking pass or something. A parking pass? Do we get parking passes? That means if the main thing, he's just driving through. Just look up at the vehicle, see what color we're using this week. You know, you change it every week. You don't just, you know, stay with the same color. Correct.

You know, they're very techie. But the thing of it is, we know that we don't have our employees work seven days a week to monitor that. So we definitely need to implement a way to have a better monitoring of what is actually transpiring. with those cabins up there.

So we don't lose money, and when we're looking at our budget every year, we're trying to keep it.

I know this might be for a fetch, and I don't know how much this would cost, but what about a security gate where if they got a pass, if you actually sign in or you actually check in, where if somebody there that could open the gate, but if you don't have a pass, you know what I'm saying, put something, establish more security where they can't ride around it.

And that's for the camper, for the camping area.

That was a recommendation in the audit. It has been one ongoing to... get some kind of um secure fencing gate or something um up there so it is again in in our capital improvement uh plan so um but we might be getting off time it's to come uh are there any other um questions that you all have looking at the budget? I know you haven't had a whole lot of time to go through it.

I do. I have one more question. I'm going to go to Parks and Recreation because I know this was a concern for me. Let me find out what Parks and Recreation are in here. Now, I know last year we had no money, revenues coming in from Parks and Recreation, so I went through all of this and I can't remember everything. I'm just trying to see Do we have funds for coming in this year? Because I know we do have games. And that was a concern of ours that we were supposed to be going moneyless. And we were supposed to have been getting these little machines and all of this because we said there were no revenues that came in last year in Parks and Recreation. But we have games up there and we know we charge. And so I know they were saying they lumped the money into general fund. And so I'm just looking at this budget. We want to make sure, because when it comes to, like we're talking about maintenance and maintaining, if parks and recreation is bringing in funds, we need to see what they're bringing in. And so that's what I want to look at.

So to answer your question, we have three cashless devices that we are planning to use starting this year. The first home game will be on August 8th. We've been testing this now for probably about four weeks and it has worked well in the test. We will have a meeting with the parks and rec individuals as well. So the plan is to go cashless. We have three cashless devices. The City Hall staff will be manning it for the first two games. so we can make sure the process is working. Once they are paying with the cashless devices, then that information goes directly to the finance system. And so we're able to capture how much money came in on that particular day. and so we'll be able to now rectify the issue where there are almost sold out crowds at the games, but there's no cash coming in, which is what we've been hearing. So yes, we do have a plan in place for that, and that plan will start this year. The first game is on August 8th, so those will be our home games.

So my question is, yes, we're going cashless, but still, what accountability system are we going to have in place that each person that comes in to make sure, little Ray Ray can come in, oh I don't have no money, you come on through. So what account, we're gonna have an accountability system in place for each person that comes in. So like if you come in this week, We giving out a blue bracelet and they wanna go back out and they say, oh, I left my bracelet or whatever and I don't have my bracelet. Are we gonna have a system in place being accountable for that even though we're going cashless?

Yes, so what we have and we've worked with Park and Rex to see how they've handled that in the past. So each week there's a different color bracelet And the bracelet is put on where it doesn't slip off your arm and you can't remove it. So we're going to be giving policies and say procedures as to how this process will work. So that's why we're meeting with them next week to go through the entire process. Then we start advertising it for our community as well so they know what the process is.

And also I've attended a couple of track events and different things. I don't know if that's something that we want to explore. There's different companies probably that do it. um you pay they have like an app you pay through your phone and then it goes yeah and that way you know that is what the um that is what the school system is but they don't it's only for the school system the one that we've seen no this this one uh this was actually uh uh parks and rent department i'm trying to think of the city

Okay. If we can get them because the one that the schools use is only for the school systems.

This was a private company that was doing it, but it was their Parks and Recreation Department.

Commissioner Scott, the other item included in that as well for years, The individuals come to City Hall and pay as well. So we will continue that process also. So they come to City Hall. They pay for the games also. So they've been doing that for years. So we're trying to make sure that the whole process mish together really well so we can address all the issues. But I think we will address most of them, and then we will continue with updates. But yes, if you can get us that, that would help.

Yeah, I was trying to get the name of that company. Okay. We don't have that anymore.

Commissioner Scott had a question.

Oh, I'm sorry. I might have a suggestion. I suggest that when you, the bands, that you pre-order the bands with the dates on them. Because I can tell you, I've got a truckload of bands out there. They're different colors. And that's what they, because when we do stuff, we give out the bands and everybody, you know, they have bands. They just go get them. But now what you can do is, You can put whatever game it is on the band or the date on the band. Put the city logo on the band. That way you don't have to worry about other people that have bought bands from other places. That's what they do.

Thank you. And also just to add to what I was saying on that device, when you pay on the card, it keeps the thing on your phone. where that is your ticket, that will replace the band.

You can also, for the city or that particular department, create a Zelle or a cash app so that they can do cashless payments that way. So, but I wanted to ask, when they register to play football, because I know football is the biggest one, you know, we don't have all of that, you know, back and forth when it comes to basketball and any other sports that we have, but the recreation, the registration for football, does that include the uniform as well? When they come and sign up to play football, does that fee include the uniform?

I cannot answer that question, but I know they do have a uniform fee. That I can't answer for sure, but there is a separate uniform fee.

So we have vendors that are available to supply the uniforms?

Yes. And I think what should happen is... You mean, I'm sorry, when you're asking their vendors, do they purchase their uniforms from a particular vendor? Yes. Yes.

So, now... Is that like something that's monopolized? I know a couple of years ago, there was a player that was in our football program. They did not have a uniform that could fit him. So me and another citizen, we got together and purchased his shoulder pads and his shoes. So that's why I'm asking if that fee that they pay to play football includes their uniform.

I have not gone into that detail because the Parks and Rec has been handling that, but they are revising and I was at their meeting last week where they were informing them that it's now time to do their registration. And also, they also issue the uniform. So I can't answer for sure, but I'm pretty sure they pay for the uniforms. They pay for the registration. That's what it pays for.

But the question that I'm really trying to get to is that is it an exclusive vendor, or do we have several vendors that are available to supply the uniforms that these kids need for the football program?

Again, I can't answer that. My understanding is that there's one vendor that we have, and they are a licensed vendor with the city of Pahokee.

Okay, I guess when you can bring us some more information, I might be able to get some more questions with regards to it.

I think, too, if we're paying a registration, whatever you're paying for, should be outlined on that registration form, if it includes the uniform,

whatever that feels for sure it probably is I just haven't seen it I'm just saying I haven't seen it I'm pretty sure it is because they've been using this process for years and it seems to work so I just haven't looked at the uniform I'm I'm my focus is on the low-hanging fruit those things that we know are not working well the ones that are working and then that right well I'm gonna call that working if I pay for my child to play football

And they don't provide his equipment or uniform.

And they provide all of that. But your question was, is it included in that? That I can't answer for sure. But they provide the uniform. Right. Okay.

We can definitely revisit this at a later date.

My question is about the budget. The money that we're raising from football, is it included in that? the budget that we have we projected at what we're going to be making I see we have here is it in the capital project fund or is that money not included in this budget at all that that's what I'm trying to find out.

So it is included. There are line items on here you'll see. WHERE WE WERE ON THE PROPOSED BUDGET COMPARISON, YOU'LL START TO SEE THE REVENUES OUTLINED.

SCHEDULE BUDGETED REVENUES. Is that for Recreation Department, or is it just Parks and Rec?

The revenues generated by Parks and Rec goes into the general fund. It does not only support Parks and Rec.

I'm just trying to make sure they're on the right page.

So then how, if we wanted to know what they're actually bringing in so that, because we want departments to be sustainable for themselves. So the money that's coming from general fund for them, we want to be able to see when we're doing our budget, are they able to sustain a lot of themselves instead of just putting the money in the general fund is what I'm wanting us to see. What are they actually bringing in a year and compare that to what their expenses are and then maybe that's some money that we can free up somewhere else because Parks and Rec is able to sustain on their own.

So that is considered a service offered by the city, which is why it goes into the general fund and not a separate one. However, you can see what they are bringing in. Again, if you look at that page, the schedule of budgeted revenues down at the bottom you'll see admission slash gate fees and you'll see what what they've generated thus as of May there under the actuals you'll see if you flip over to the next page You'll see cheerleader registration. There's nothing there as they have not collected any monies this current fiscal year for cheer.

So let me ask a question. Over the last five years, you're looking at this. We're saying that they only going to bring in $1,500 this year. We went from $16,000 to $1,500. And so you say you did your research for the last five years. What have they brought in that we brought in from $16,000 to $1,500?

So what I can say is in that line item based on what was there this is what I've seen now that could mean that maybe they brought in more and it was placed in a different line item like possibly football registration. I can't say I don't know. I mean I can go back and look I don't know if I would be able to tell for certain whether or not it was a cheer feed. Because if it was recorded as a football registration, then that's all I have to go on is what I'm saying.

But the paperwork, so we don't have any documentation that we can look at and we have the department head there that you can't get this information for the last year or the year before?

So Parks and Rec should have their, I mean, I would imagine they have their registration forms. We don't keep their registration forms. Yeah, I would like to see. They should have those. So that would be an item for Mr. Williams to generate.

Yeah, that's a big concern of mine. We're going to go from $16,000 to $1,500.

That's not to say that that's what it will be. Just based on what has gone into that line item over the years, that's what I could see. Again, if it was coded to the wrong line, to a different line, then it would show up there. Because, I mean, it could have been that they put it on the football registrations. I don't know. I would like for us, I would like to see.

So to answer your question as well, yes, you can pull reports from the system to see what came in that day. And so that is another avenue with the cash devices as well that will help in that area greatly. So we can give that. One of the other things that we're doing as well is that when there are expenditures and we are writing checks, we are doing it with a check and not using monies that were collected that day. Because then you have no control over or are able to tell what's really occurring. So we are changing those procedures as well so that now we can truly audit the process.

And the thing is too, I think, With regards to that process, there has to be some method of checks and balances in place. So if you're saying that you collected I'm gonna just throw a number out $15,000 for football registrations. Then you need those applications to be provided or at least review to show that yes, this stack of applications here brought in $15,000 worth of registrations for the football. So we can't just be flying by the seat of our pants and you know, just doing this, that or the other and not checking and balancing the process that we have in place.

And that is why we're changing the process so we do have a check and balance process because those forms are filled out. So they are doing their due diligence from that point. And when those registration forms are completed, they are kept. And so we don't have them at headquarters, but we are putting items in place so we are able to check that process and then give a check and balance. as well as whenever there are any expenses, as I just stated, those expenses will be written out from the finance department with a check. So another process in place that we can easily check and put some balances in place.

So I totally agree with that and I do believe that recreation should be responsible for storing those files, but I believe too that there should be some type of electronic record on hand somewhere at City Hall so that if we need to review those records that they're available to us and we don't have to worry about situations that you have in City Hall right now where there's a stack of papers on the floor and you don't know what's in that stack. So that's an issue or a concern that I have with regards to those records that supposedly are on file to document this action or that action.

what i will say to this um point is that any funds that are collected for registrations must come through city hall so the parks and rec department they aren't receiving checks they aren't receiving any cash parents are coming to city hall to pay their registration fees so if it is collected it is collected by city hall again the issue comes with the accounting of those funds. So if the person who received the funds said this is for football registrations, then it's going to go under football registrations and appear to be a football registration, even if it's cheer, is what I'm saying.

When did that start? Is that something that is new, or has that been in place for some time? I can't say. I mean, there's just been too many questions with regards to how we are handling this program and the proceeds that are collected with regards to that particular program, which we know in this area, footballistabomb.com, But we want to make sure that we are properly, you know, taking care of what the city is provided in the way of revenue for that, not just that program, for any program that we have in our city so that we can take care of our kids and their needs and also other departments can be used for the purposes intended.

so from my understanding that has been in place for a while um and that is the process um that the at least the football team and i'm thinking all of them do the same thing they come to city hall and pay the one area that we have locked in is the audit on that process we have not audited that process and that's what we're putting in place So just like we should be auditing the finance system with everything else, we need to audit each of those areas as well. For sure. So at least on a quarterly basis, but monthly we balance them, and then quarterly we can audit them as well. Even if we get to the point where we need to audit them every month, then we do that. But for sure on a quarterly basis, we need to have audits in place, and that's what we're setting up.

And my concern is we had these same questions last year at the budget meeting. We're back again this year with the same concern. We're saying that we have these systems in place, and I know both of you all are new. But we got to hold people accountable when it comes to our monies. Because even though we have new staff here, we should not be at this same point again this budget year. This was a concern last year, and we're back hearing the same thing again this year. It's unacceptable. We have money coming in. Here it is. We have the finance director telling us she don't know where the money was placed at. That's unacceptable. We have people I'm sure in the finance department that was here last year. She's the only new one that I know that's in the finance department. So the other people that were in the finance department, they should be able to come up with these answers for us that we're asking the finance director today, this is acceptable for this to keep continuing on and on. We don't know if it was placed in the general fund. We don't know if it was placed under football. That's unacceptable to me as a commissioner because if we're here talking about our budget and we're talking about that we need to know if the monies that we have in coming in can be used for parks and rec. We can't even justify the money that we've gotten in to know whether this program over here can even sustain itself or not because we're taking money from our general fund. We have problems with our roads. This is money that we probably can use out of the general fund to get some of our roads fixed, to get some lighting throughout the community, but we can't even justify for the money that's coming in, which is unacceptable. This is the second year I've been up here And we've had this same concern. It's unacceptable.

I totally agree.

We know where the money is. And again, that is why we're putting policies and procedures in place. So we shouldn't have to go through this year after year. The policies and procedures will be put in place. And that way, all we have to do is pull the reports because we know where it's going.

OK. Any other questions?

Those were my major concerns that those were my major questions that I have. And this is why I was wanting to know that because then we could have seen where we can cut in the budget, but we can't sit here and say we can cut anything because we really don't know what every you know.

Well, as I was saying, you can see everything that has been if it was paid at City Hall is here. The only concern issue are the funds that are collected on site at the football games. It is accounted for here. Now whether it says cheer or football, that's another thing that would have to be researched. I haven't done the research on that. But if it was collected for a registration for cheer or football, it's here.

Right. And my next concern is that I have when I look at parks and recreation, we need to stop putting in this budget year after year track. We know we're not doing track. We list these programs on here. We're not following up with it. We keep asking about it. We've even heard the comment track. We can't do track because track costs too much. But we come and put a budget before this commission every year in regards to track. We put basketball on here, and we have basketball at very low. We've asked for soccer. We asked for other programs, and we get these same budgets that came from whoever the present past manager was done, and we're putting the same information on here. And if we're talking to the parks and recreation people, We're not seeing what this commission is asking for. We were supposed to have a variety of programs that should be growing every year, but every year since I've been here, we get this same budget with these same programs on here, and I would like for this to go, I'm being honest, to go back, and we need to have... Other programs put on here to meet the needs of the entire community. Our Parks and Recreation needs to do that, and I would like to see that on this budget where it's going to be done. Track, we're not offering no track, so why are we putting it on this budget before this commission? And I won't sit here and say I'm happy with it because I'm not.

Well, if you'll look at that line item, specifically track, there is no budget in that line item.

But why we have it on here if we're not going to do it?

Because it was budgeted last year, so to show the carryover, it's there. But there is no budget. We aren't expecting any revenues to come in from track.

So why are we even putting it on here if we're not gonna offer it if we're not expecting anything to come in again Just because it was on the budget last year doesn't mean we put it back on here again this year It's a format of the packet so what we will have to do on commissioners is

On the track line registration, if you will see, that $250 meant that that $250 was there last year. We don't just drop it off. So once we identify where we will move those monies to, then we can delete that line item. But we have to make sure that there's an audit trail so the money just isn't disappearing. So it needs to be placed somewhere.

But some of the programs that this commission has asked for for this community, that the community have said that they want, We need to see some of these programs go into fruition and not just put them on paper like baseball. They haven't done anything with baseball. We put it on here, but we're not following through with it, and we're putting it on our budget. That's the only thing that I'm saying. If we are budgeting for these items, we need to be doing it. The only thing we're doing on here is the football. And that's where we see all the money going, and it's like the other activities and the other sports have been put to the side, and we're putting all our effort in one sport. And that's not what we should be doing as a city.

So we do have the basketball, but I do understand. So we will make that happen. One of the things that was talked about also in the parks and recs board meeting is turning the field into a multipurpose field. And so you have soccer, you have all the other sports there as well. So that is being considered and looked at as well. But I've taken notes so that we can address those items for you.

All right, thank you. And there's nothing with you all because you all wasn't here. But I'm just saying I don't want us to continue doing normal when we say, oh, it was there last year. Because it was there last year, that doesn't mean it's right to keep putting it on here year after year, and we're not doing anything with it. So we're not doing the normal that we normally do. That's the only thing that I'm saying. We want to meet the needs of the entire community.

I would like to be specific, too. If we're going to put soccer on there, let's specifically say youth soccer, just like we have with our football program, 12 and under, 6 and under, 8 and under, and try to target something for other interests in our community.

I have a question. The towels, I see one of them got like a drape over it or something. Was he doing maintenance to the water towel or something? Don't we receive funds from those FPNL and all those people that are using those towels? Because I don't see it in here. It's there. Oh, cell phone service.

So if you look at the revenues, where we were looking prior to, So go back towards the front. Okay, here. So go to your previous page. Under the schedule of budgeted revenues, you'll see water utility service tax, propane utility service tax, electric utility service tax. Those are where. Not that.

I'm talking about the cell towers. The cell towers.

Cell phone towers. Cell towers. We have three of them.

that I see that we have sales things on, but I never see where we receiving no funds from it.

The communication service tax. Yes, we do. We do. That's right above the water. So that's for all three of those towns? That's money that we get from the cell phone companies that collect the tax on the bills. So we get that. If you look at your bill, you'll see a tax on there, a local tax. I see it on there. That's what that is referring to.

What I'm referring to is that we have three of them. The cell phone towers. Yeah, because there's one out there where I live on the water tower, and there's one down like going to Canal Point. There's two down there, and there's just a tower down there. And one of them is kind of like, I don't know, had something over it yesterday. Like I just, I don't know whether they was painted or carbonated or whatever.

Down East Main?

Mm-hmm.

I can look into that and get back with you with a more clear answer on that one.

Yeah, because we have a lot of them, a communication cell phone thing, but I'm wondering how much we're actually getting because $7,000, $8,000 ain't a lot of money for all those that we got.

And is that included in the capital project fund that you gave where you gave the proposed budget and how much everything? Is that money in the capital project fund?

Which money?

that he's talking about with the F. P. N. A. O. and uh... that's general fund the only thing we have in capital projects are the two grants that we have which is mature and phase four okay so now I have another question so that you put that in on the general fund so let me just ask a question let me see if I missed it so did you break down for us to tell us exactly let me see So what was that call again where he was just talking about?

Communication service tax.

He's asking about cell phone towers. What I was explaining was the communication service tax, which is a tax that you get on your cell phone bill every month.

And so up under here, what did you put that up under? When I'm looking at it, I see you got Avalora sales and use tax. That's what you got it up under?

Communication service tax. It's a little further down.

Communication service tax.

3, 1, 4, 100.

I see franchise, utility.

Is that up on there?

On page 29.

Oh, hold on.

Oh, no, no, not on that page.

I know, but what I'm saying, when you look on the other pages, it's nowhere on there.

Because you're on a different page. So that's grouped by category.

Okay, so see like right here. That make up the 5.6. But I don't know. Where would it be in here?

Yes, it would be sales and use taxes. It would be included in sales. Or I'm sorry, utility service. Double utilities. But if you want to see that one.

So under utility services. And so utility is considered water, propane, electric. Communication, okay.

And I can provide a breakdown of that if you would like to see what goes into those different categories.

So it goes over here to the 106,300 on that page. Which one are you looking for? Right here for the utility tax on this one. And that goes up to 106,000.

Let me show you. No, it's going to be that 441. The 441? Mm-hmm. But when you add them, what is it for? I would have to get the listing of what, because they're not all, for all of them, they're not all right there together. Some of them jump around and other things are included in them. But in total, all of the utility taxes do add up to that 441. Again, I can get the breakdown for you to show you which accounts go into each one.

Okay, yeah, because if it's just them four, that's like 516.

No, I can get it for you. Alright.

SO OUR BUDGET IS ACTUALLY LESS THIS YEAR FROM LAST YEAR.

YES, WE DECREASED. AS EVIDENCE IN THAT LIST THAT I SHOWED WHERE YOU COULD SEE THE DEPARTMENTS AND HOW MOST OF THEM ARE LESS THAN WHAT THEY WERE LAST YEAR.

That was what was budgeted so currently the only thing that was there is the 2640.

from October to make so I don't know how many home games we had in October. But we haven't had any games yet all the didn't what they thought in August so we'll get a few in this is fiscal year. Any other items and questions?

So what our goal is with the budget is to make sure that we can create a sustainable budget that the city can work from. And so what we did was looked at the budget, worked with each of the department heads as well, but we took the actual numbers for like the last three years and divided those and we used that as the budget instead of asking them, what's your budget? Because they're just coming up with information and most of them did not change. We only had one department who actually reduced their budget. so we took the the last three numbers divided them last three years divided that that number and we use that as the actual because if we had not used those funds in three years more than likely we would not be using them again and so that is what we tried to do to get our budget where we need to be so that we can all live with this budget and then we continue to work with it and continue trying to reduce the line items that need to be reduced so we can again as you all have been saying we need to use those funds so we can build our city up but just in case we don't get the appropriations or the other money we have to help ourselves and so that is what we've done with this budget.

I just have one last question that I have.

As many as you have.

I looked at it for all other departments and she may have answered this so As I look at here, I'm looking through each one for each department for COLA. Now, I noticed that we have, let me see, make sure I'm doing this right. Okay, so when we look at city clerk, we have nothing in for the 3%, but we have $2,225 in for performance increase. When we look over at finance and accounting for cost of living there, we have $7,803, but we don't have anything for the 2.5% increase. And then when we look over at human resources, I guess I'm just trying to determine how is it that for certain ones you put The 3% cost of living, and for so long, you put the 2.5, you put the 2.5%. How did that come about?

So that is the prior year's budget that you're referring to. So the current year that we're in, that is the budget for that. If you'll look under the proposed budget column, none of those line items in any department will have a number in them. The only one you'll see with the 3% will be those departments with part-time workers because part-time falls under that same line item. So there are no COLA increases, no performance increases included in this current budget.

So I guess I'm trying to I guess to how is it that how is it that we didn't put it that if they get an evaluation and they deserve one and we haven't put it in here and based on their evaluations are we saying that We're not going to even look at it whether we decide to give it to them or not because nothing is in the budget so because we didn't put it in the budget and A worker has worked and they've been evaluated all year long and they've done well we're not going to even put anything in here at all to say thanks for what you've done and

So would you like that item to be placed in the budget? Would you like that to be placed in the budget? Yes, I would like for something to be placed in the budget, of course. Thank you.

For an extraordinary employee that's going to Birmingham.

Thank you.

Yes, I would like for that to be placed in the budget. I mean, if I've worked and I've done something, I'm working and saying it's not even in the budget for me.

For clarification, is this a full-time or part-time job?

Full time. She's saying for everyone.

She's saying for everyone. No, no, no. Full time.

And so we did look at that, and it was there, but it was taken out. And, I mean, it was about just over $50,000 at 3% for each employee, and that's not to say that everyone will get it. We can add that back in there, just knowing that it will increase the budget by that amount.

And I would just like to put some emphasis on that. If that is put in place, that's not for someone that's just doing their job. That should be for someone that's doing extraordinary above and beyond that we can give incentive for those type of people. Correct.

And they would have to have worked a certain amount of time, say six months or more.

Well, that would be done on the yearly evaluation anyway. They should be getting a yearly evaluation.

So for clarification, are we talking about the 3% or 2.5%, the performance increase?

Well actually what we looked at was a 3% COLA increase. So that came up to be about just over $50,000. Now if you want to say let's get rid of the COLA and only look at the 2.5% performance increase, we can do that as well. And that'll be obviously less than the $50,000.

So cost of living is not something that's automatic?

It's at your discretion.

I would think that the cost of living to me should be given on an annual basis. And then the 2.5% performance increase would be something that would be at the discretion of whomever the supervisor is and ultimately the city manager. Because you do have those individuals that go above and beyond, but everybody, you know, hey, cost of living is a cost of living. We need that to be able to keep up with inflation. But if someone is going above and beyond, that 2.5 should be left to tender if that individual meets a certain level of expectation as far as the supervisor and, like I said, ultimately the city manager is concerned. I don't know.

I mean, is that the discretion of the commission? If you all would advise that we go back and include the 3% COLA increase as well as a performance increase for those.

Where did we come up with the 3% for this year in a way? It's just standard. The cost of living increased by 3% this year?

I mean, it's standard. It's the standard increase over time. Right.

That's what I'm saying. It may be less. It may be 2.5 or even 20. And that should be again on an annual basis because you don't know whether or not the city is able to absorb a cost of living for a particular year. So it's on an annual basis you can determine whether or not.

Right, so whenever the evaluation is completed. then that's when we should be looking at whether or not that person is going to get that cost of living, which to me, cost of living is cost of living. The performance increase, the 2.5, should be based on their performance.

I mean, we'll accept your guidance on...

Here's the thing. I think even with the cost of living, I think that's a budgetary issue. I mean, I've worked in jobs where you didn't get a cost of living every day. That was depending on the budget and the...

and the governor so that's something I think we will have to determine from year to year yeah I even work with the same way it was some I got it all but it's and I've been there before too but I think that is something that we should offer our employees to let them know that we appreciate their service I'm not saying that we can that we should offer cost of living then we should be we should do it and then those that go above in the young and beyond the two point five performance increase should be considered.

I'm not saying that it's something that we shouldn't offer, but we should have the latitude based on our budget because you don't want to just automatically be getting people raised and we can't do it. And I don't want to say something that we can't do and that we should make that determination. At every budget. Yes.

Right, because I think 3%, just say that across the board, that they're going to automatically get it. I'm a teacher. Sometimes we get 1%. I mean, 3% was the highest we got this year for our performance, but that's what we get. We just get the performance. I don't think that we should just automatically say they get a 3% cost of living. We can probably look at that, but I can agree with the performance if they've done the performance. I can agree with that above and beyond. Yeah, but not just an automatic 3% for the cost of living.

I think the budget should be taken into consideration with regards to the cost of living because we all know that cost of living goes up. It's not standing still. So I think that that could be modified or amended every year. For instance, like you said, y'all got 1%, and we can have a range between 1% and 3% for the cost of living, and then that 2.5% should be reserved for those individuals that go above and beyond. I mean, that's just my take on it. Of course, it's something that we can certainly vote on.

I would ask that you all also consider our budget numbers as well because we need to get in line with our budget and make sure that we are not using reserve to fund our budget. So once we get past that point, then I would ask that you reconsider that.

So are you saying not for this year to not consider the cost of living increase?

Because we need to make sure we can sustain our budget where we are without using reserve.

So it's nowhere we can cut in the budget $50,000 that we can at least look at a performance, even if we don't do cost of living.

No, performance, yes. You all said yes to performance. that's fine because performance is based on what they're doing so performance yes but the cost of living in addition to that let us let us consider our budget numbers where we are and then to make sure that we can sustain ourselves in the city because we do have a quite a bit to do and so once we can get to that point then we revisit that we we have enough money that we cannot consider this

Sounds good. Okay.

Well, I was just checking and looking at everything and making sure we appreciate it. That's what we need.

So are we going to say, um, maximum of 2%, two and a half percent for performance or are we, is that a number going to be different? That's what we have currently. The two and a half performance.

We can say what we have. Okay. And would that include charter officers too? Or we look at the charter officers. That includes.

I mean, it's easier to include everything across the board.

Well, some of our charter officers are contract, but I mean, yeah.

Well, I'm the one without a contract.

Everybody don't have a contract.

Everybody don't have a contract.

I said two of our charter members are contract, so that'll be addressed later.

Yeah, that's a contract item for those.

But if nothing is in the budget, we can't really address it. I was just saying in case we decide to, at least we should have something in the budget.

I would say that's across the board, regardless of the contract or not. Across the board. If you're doing well.

For the merit, anyway. Okay.

Okay.

Are there any others?

Yeah, let me just make sure to be on the safe side, that I got everything answered, and I got everything. A bunch of, you got to do a bunch of

If there is no additional question, I entertain a motion to adjourn our budget workshop.

No motion necessary.

You can't vote in a workshop.

Before we exit, we also need to know, is there another workshop that you all want on the budget? Because we will make these changes.

One last thing. I'm sorry. And I was just thinking, when I look at our road repairs, like minor road repairs, do we have anything in our budget that would address, say, like, potholes on a consistent basis instead of just waiting until the road gets terrible. Do we need to put a line right in there?

No, that was the plan, but there were issues with our accounts. So the account that we used to get the asphalt had closed because we had not used it in so long. So we had to reopen that account because our plan was to make that an easy win, coming in, let's fix the potholes. We went to got the dump truck ready, got the roller ready, went to get the asphalt, and the counter closed. So we had to reopen and reestablish credit so that we can get asphalt.

Excuse me, but I thought we had a former city manager stated that we bought asphalt, you know, while I was on sale.

I think that was for the Barfield. It was supposed to be for the Barfield Road. For the Barfield Highway.

We have submitted the application. It's probably been about, it's almost two months now. I've been following up with the rep. I have not gotten a response from him. So I'll continue to reach out and try to get a response back.

I have one more thing before we go. We didn't talk about the we put in the budget anywhere. We brought up that we need to make sure that we have signs put on all of our vehicles that we put that in the budget in a way to make sure that we don't get done but those logos on on all the vehicles. We got funding in there for that. If we can make sure.

We should be able to. They're not that expensive. And we don't have that many vehicles out. So we will look for those fundings as well.

But we get new vehicles. We want to make sure the new vehicles have them on them from day one.

And that is included in the service that at least Enterprise offers. They're the only ones I've met with thus far, so we'll be exploring our options for those. But they do provide, if we have police vehicles, they do get the striping done for us and those type of things.

And they will have tracking as well, like if something happened, we can make sure we can keep up with our vehicles and all of that?

They offer maintenance. They offer tracking. They offer disposal, financing. Everything that you would need in the life cycle of a vehicle, they offer those things.

Okay. So we don't meet again until August 11th? And just in case we come across something in our perusal of these documents, I mean, we shouldn't consider, you know, what we've talked about here at final. There's always a possibility that changes might need to be made. So just making sure that we're on the right page.

Please put it in email, and you can send that to me, and then we will get together to review it. And if we have any questions from your email, we will give you a call.

And the final budget is due in Tallahassee, what, October 1st? Not September 1st. I'd like to give you a great spirit. Okay.

It's in October. I'm not sure that the date is the 1st, but it is in October. Okay.

I was just thinking about our packages being in place and getting...

Since we don't need a vote. And the city manager did mention the fact that we want to have an additional workshop on the budget. I don't want to include that as an option or don't feel we need one one I'll be on vacation where she can call the emergency one.

I would suggest that we do it on the day of a meeting like an hour before what have you got a rather than need mean that's just my suggestion I won't be available for one because I'm leaving on vacation no I'm saying we don't even meet on July 28th so the next meeting you know we got we have time even if we only meet on the 11th we can do a workshop today you know an hour before the meeting okay it's what I suggest during our budget workshop at 6 26 p.m.