Planning Commission - Regular Meeting

Okay, we have Cor and we're ready to go. So, we will start call our planning commission work session to order at 4:38 p.m. on Wednesday, December 17th, 2025 in the conference room, city council conference room. And our main event today is ethics training from Rebecca. Really? Really? It's from legal. I'm just the artist today. Um, give me what second that. But I will.

Yeah. That's funny. See what side am I on? Okay. So, I'm going to level with you. This is also a cold take for me cuz in all the time I was supposed to be reviewing it, I got sick and then I was doing catering orders and then life exploded. So, this is going to be an adventure for us all. Um, but woo. Um, the ethics training today from my understanding it looks like we'll the first few slides are going to be conflicts of interest. Um, and then there's going to be some kind of basics that we go over. Um I am not going to be much more helpful than reading over these slides. So we're gonna do this together, but it looks like use of office for personal benefit um like prohibited. So don't do that. Compensation for assistance. So I'm assuming we're going to go over kind of what's an acceptable limit um where where that's not okay um and when it is. Disclosure statements required for interest in business entities. um and disclosure statements required for interest in business entities doing with um ones that we have regulated by us and then ones that doing business with.

Any questions about yes those conflicts and these conflicts are just prohibited. You have one of those you just cannot do it. Okay. Do you want examples of any of those? You have the best stories. Yes.

Yeah. [laughter] Uh well actually Eagle Mountain had a had a runin with this a couple of mayors in a row. A mayor got a below market rate loan from a bank. That's number one. Because of you're on the planning commission, you can't get a special benefit. Okay. Uh or say you're on the planning commission and your neighbor hires you to get an item through the planning. That's that would be B. You cannot do that if you own a business

a bribe. They hire you.

Uh C is you you own a business. You have to have a business license in ORM. you just disclose it on the form and every year we'll give you a form and just hey I own this business in or it's regulated by or so not a big deal and and if you own an interest in a business let's say uh you own an interest in a business that's in ORM and uh uh you don't own it in the sense of you're the owner owner of the business. You're a silent partner in an entity that does construction in Lauram. You should disclose that. And it's not a problem to have those. It's just a problem to not disclose those. I'm so glad you're here, Gary. Um, let's see. So for conflict of interest, um public servants shall disclose all conflicts. Uh if there's a instance where you're very sure it is a conflict of interest, um you have to disqualify yourself from deliberating. So abstaining um or I'm pretty sure it's pretty just you'll just abstain. Correct. If if there's a

issue.

Yeah. That now this is the universe of conflicts, right? One conflict is 30 years ago I went to high school with somebody and we weren't friends but we went to high school I kind of know them. Uh that that might be a conflict in that uh people knowing oh you went to high school together and you're in the band together. So, um, you probably ought to just acknowledge that and say, "Oh, yeah, the applicant before us, uh, they're my neighbor, you know, and especially here in this community, uh, oh, I minister to them." Or something like that, you know, but if you can say, "But that's not going to influence my decision to uh, make a fair and impartial decision in this instance," then you can go forward with it. Um if you do have a conflict and there are some just absolutely prohibited conflicts the slideshow gets into um what you do is when you disclose the conflict and you feel you can't stay because there is a conflict. Let's say my wife I'm on the planning commission. My wife is a developer and she's doing a project in Oram and because she's my wife, I stand to benefit from it and my wife is doing it. I should disclose it. Hey, this is my wife's business. I should then uh get up and leave the room. uh get off the dis, leave the room so that there's no uh hint that I sat there on the front row glaring at you, daring you to turn my wife down. Does that make sense? So that's what that's that's talking about.

And then it looks like um number four, in the case where it would be us that have like a conflict of interest, we would report to our supervisors. So it's pretty straightforward to me. Oh, and then I guess these are the some examples, correct, that we're looking at here. Um so when the matter um see proposal for

so yeah so like it looks like the matter if you're a planning commission member very similar kind of what Gary um described and say you own undeveloped land and you stand to um the proposal is for you to have that split up into something that you could profit off of or something that would be in your favor. Um, looks like that would be a a case where you may walk away or abstain. Um, especially when it has the direct financial in interest, so you'd be making money off of it. Um, material effect and let's see, distinguishable from public generally. Um, so yeah, so it looks like because it would public, it would stay benefit Mr. Smith directly and his private transaction then he'd have to be uninvolved in that particular instance. Um looks like library advisory commission member Mrs. Davis is married to TechServe Inc. representative TechServe sells technology to the libraries. Um so the matter say they're they're coming forward and they're um trying to have a new policy that prioritizes the vendors who are offering the bundle um from Tech Serve. um and which the commission would recommend this bundle to the city council. Obviously, there's the conflict because Mrs. Davis's spouse works for them. Um there could be long-term contracts. It favors the company that the spouse works for. Um so obviously could there could be some bias there. Um foreseeable effect to the commission's recommendation obviously materially affects Mrs. Davis and the spouse. Um, so the financial benefit would go directly to TechServe and not the general public. So it would have an issue there.

Any questions on those scenarios? I think they're pretty understandable. And if you ever have a question about something like that, feel free to call me and we'll walk through it.

Let's see. Ethics Act officers. So this is a state law that applies to all municipal employees and uh officials so and officers of which planning commission members and this includes you and so uh you can't have a personal benefit that's just prohibited. That's like the Eagle Mountain mayor who was getting a below market rate loan. She was actually prosecuted by the county attorney's office. Trucker. What?

Yeah. [laughter] Uh so that's one. The next one is compensation for assisting in a transaction. Uh we we cannot do that. I can't uh do I've got a buddy somewhere who wants to do a project in Forum. I do it forum. I I represent him at the planning commission. Now, I can go to any other community and do it for them, but not here in ORM as an employee, and you couldn't as a board member or commission member. And then the uh this is this just really goes through what we've already been through uh in that previous slide. It's kind of redundant. It's just to let you know this is a state law and a violation of it could theoretically be a class B misdemeanor. It's not to scare anybody from serving. This is use of office for us. Oh

yeah. So so this is just to give you some examples. You can probably quickly read those. That's so um in the instance that you do not disclose or if you improperly use private, controlled or protected information acquired through official duties to further personal economic interests or secure special privileges or exemptions for yourself or others. Um there's also instance if you do not use or attempt to use an official person position sorry to substantially further personal economic interest or secure special privileges for yourself or others. Um three, um if you do not knowingly receive, accept or solicit any substantial gift or economic benefit that is intended to improperly influence or your public duties or is meant to reward you for official action already taken. And then the prohibit Oh my god, prohibition. There we go. Prohibition against accepting substantial gifts or economic economic benefits excludes occasional non-medit monetary gifts under $50. Um public service awards, legitimate ordinary course of business loans and political campaign contributions.

Somebody wants to give you an award uh the American Planning Association for being a great planning commission member. Uh that's okay. You can do that. Somebody, you know, a developer comes in and drops off at Christmas time apples for everybody. That's okay. Uh before this law came into effect, uh Lions Public Finance uh gave me tickets to the Jazz Bulls game in in the finals. Uh, and luckily that was $49.99 the price of the tech. No, that was before this came into place. Um, so number one, you'll never run into that. Number one, an example of that would be, let's say the city holds a closed meeting for council members to talk about possibly selling or purchasing real estate. in that they learn some information and then they go out and hire or uh hire a real estate agent to pick up some property because they've learned privileged information and that might increase the value of properties in the area.

Well, I just it's like real estate insider trading, you know, if you know about it because of your position, try to capitalize on that, that's bad. I remember years ago there was a guy in Ogden doing economic development and all these projects that were coming in kind of hush hush things like that. He was going out and buying property and different things around it. When they came and talked to him about it he said why do you think I have this job learn this type of information? Yeah. Why do you think we built the gondola in Salt Lake? So any questions about that? And again, you don't have to have any. And this is not true confessions time either.

So I don't care except for Jared. I helped Lacanto, the big business there. They don't work. They had scam going on and they they sent two big truckloads out. So we scammed him and he was down here at the Well, we'll get a detective on it. It's Friday night. Friday. We'll get it on detective on Monday goes it's going to be too late. So he called me the present and I said well I'll call BJ and know at least I have a connection there. He gave me a gift basket dropped off at the city. It was way over 50 bucks. So we just gave it to the folks.

Yeah. Yeah. So something like that would be appropriate. And that's a great example if somebody came to you and gave you a really big gift bag and just dropped it off at your house and you're like ah run away from this. I don't know what to do. um you know bring it to us and we can give it distribute among employees and there wouldn't be problem with it you know but things like this happen more often than than you think kind of weird little situations burning bags on your parts count

only if the bag is over $50. [gasps] And then the next compensation for assistance in transaction involving the municipality. Um so it is an offense for an official to receive or agree to receive or agree to receive compensation for assisting any person or business entity in any transaction involving the municipality unless um one they file with the mayor a sworn statement. Um, two, the official makes a disclosure in an open meeting to the members of the mun palm m Oh my gosh. [gasps] I don't know what was in the medicine that they gave me. Let me tell you that um body of which the officer is a member immediately before the discussion and for an officer that is an elected officer um where they file the sworn statement with the city recorder. The sword statement must be filed 10 days prior to any agreement between the officer and the business or 10 days before the receipt of compensation, whichever is earlier. Um,

you will not remember this. It's a great slide. If anything comes up where somebody's trying to do that, give me a call and I can walk you through the process. But it would be I would bet my last $1,000. This will never happen to for any of our planning commission members. Council member might be a different map. I should just put the bottom call Gary or I'll call Gary every slide.

No, you really should. You have to do this training. It's required. Um but you know, don't the bottom line is please don't stress out about it. You know, we'll we'll take care of you. we'll watch out for you and if there's a question or hesitation, call me. And the vast majority of the time it's not a big deal or an issue.

And so again, these are just kind of um instructions on how to disclose, when to disclose. Um so if you are somebody who has a business um that is in ORUM, um there will be the mandatory disclosure. So officers, employees must disclose any substantial interest in a business entity that um is regulated by the mun municipality. Um so when to disclose if right when you're starting at your position um or if the value of interest significantly changes. So um how to disclose? You just file the sworn recorded the sworn statement um with the mayor and the city recorder um or the electric officials electric elected officials. Um public access disclosure is reported to the governing body and posted on the city's website. Um exception disclosure is not required if the value of the interest does not exceed $5,000.

Do we have disclosure forms for him tonight? I do not. Okay. in the and here coming up in the spring every year we'll do disclosure forms. It's a routine normal thing. You just come in and say what border commission you're on. It's not a big deal. Well, we could probably do that as part of January with all the reappointments and election depend. We'll need to do this again.

Yeah. Um and then also similar thing disclosure statements um for if you own a business that's doing business with the city um instead of just operating in it. Um you'll have to publicly disclose interest um in entity that is or anticipates doing business with as the city. Um similar thing disclose before um say immediately before discussion by the municipal body concerning the business activity. Um how to disclose you'll make a public verbal disclosure um which must be recorded in our minutes. Um for elected officers uh same thing a sworn statement very similar to the previous one. You'll have to file a sworn statement. um key action. The disclosure ensures the transparency um and it'll be posted to the city website and then of course it'll be recorded into the minutes as part of record.

So bottom line with this you do your annual disclosure not a big deal. Then if anything in particular coming up in a meeting uh for which you've already done your disclosure you just make disclosure in the meeting and if it's a conflict then you recuse yourself and um and then here's the very big scary penalties for ethics violations. So, [clears throat]

um, oh, wow. They could be seconddegree felony if it exceeds a,000, third degree if it's anywhere 250 to 1,000, class A misdemeanor for 101 to 250, class B for 100 or less. Um, and then it could obviously also result in dismissal from from your position essentially. And I think Hallelujah. This is the last slide. Um, so if you have any questions, it says to call the attorney's office, but also Gary. So, call me first.

Gary, we figure out the only time we'd really need to call the attorney's office is if you don't call me first and there's an issue. And that is all I have. So, I do, but I don't know if it or it's right now cuz Okay. I have something that's cooler than this [laughter] company, but I'm gonna let go. You want to go get them? Well, maybe I should both of us should. I don't know how many how large.

Are they in here? We have a gift for all of you because we're really grateful for all your service. And guess what? It's a test just from the ethics. Yeah, [laughter] it's a Christmas gift for all of you. Or I should say holiday gift. Sorry. Holiday gift. Holiday gift. It's a Christmas gift. They're worth $49.99. Exactly. Actually, yes.

Be worth much more because uh you're on the ORM planning comm. You're not coming before us for business. We're not coming for you for business. Thank you. Um, yeah. Yeah, got it. I wasn't sure about that. And then we equally want to say thank you and express our appreciation, especially today. We're going to miss you. We appreciate all you've done to support us and thanks

both collectively and individually on the planning commission. G I appreciate you guys wanted to serve accepted the invitation. Oh, thank you. This is uh this is unusual planning commission to do that because so much to serve and

appreciate everything you do. You know what we have to do as a city can't get done without your participation in hell. And you know as an employee I'm not doing it because uh I'm just a great naturatured person. I get paid to be here. So it's a I know that's a shocker day,

you know, but but people like Dave and the rest of you here, you know, all the hours I know you have put in, Mike, Meline, you know, you guys have just done so much uh for that. We thank you. And then to give us something is just extraordinary. Thank you very much. We greatly appreciate everything you do for us despite it being here. We do. I'm just the going over the the master plan. Huge. Huge. It is.

We really appreciate the effort and the time you guys take and the grant. We've appreciated all the work you've done with us. You should express to everyone what's going on with you. I'm going to let Jared do it. Um, so this is my last planning commission with ORM city. I will be moving on to Taylor'sville City as a senior player. Um, so my last day is next week. It's been a pleasure to get to know all of you all and work with each of you on recently our general plan and all the other efforts we've worked on together. So cool. I wish you the best. This is a great Now you're live.

Where do you live? Salt Lake. Soute. Yeah, a little bit. The commute's been wearing on me and so it was a offer that I couldn't refuse that when that came up. So, but I really enjoyed my time here. So,

you mean like a daily drive on I-15 wasn't a period of relaxation and [laughter] rejuvenation? Well, no. [laughter] The answer for him and and and his commute to come help be here with us in in to help us with everything that we're doing. It's a little bit longer than yours and mine. I I could be here to work in literally 5 minutes if the lights are all right in the morning. And so we appreciate Grant and the everything that he's done and coming in. And while we're sad to see him go, I think, you know, this makes sense for him and his family and that's what's most important.

You know, in his family city, uh, Laurum, we understand that. So, thank you. And once again, we appreciate it. We appreciate all of you. So, hey, we will adjourn until our regular meeting at 5:30.

Okay. Then we'll go ahead and call our planning commission meeting to order at 5:31 p.m. on Wednesday, December 17th in the um city council chambers here in ORM. And we will begin by somebody would anyone be willing to give the invocation? Mike will give the invitation.

Our father in heaven, we thank you for the opportunity to gather here as a planning commission. We ask thy spirit dwell within this building that we do right by the people of this city. Um we thank you for the blessing of living here and all the many benefits that has provided all of us. We thank you for your providence in our nation and in our homes. We say these things humbly in the name of thy son Jesus Christ. Amen. Thank you. Okay, we will begin with item 3 point well item three which is our consent agenda items which consists of item 3.1 which is approval of minutes from November 3rd 2025 planning commission meeting

and I apologize did did we explain I don't know if we got a chance to explain this in the pre meeting. So they are the December 3rd minutes that need to be approved but we accidentally we had a a typo on the agenda. Just read it. So we we we put the right minutes in the packet and everything, but we agendaized it. It is November 3rd. We'll have to ask you to wait till next time and we'll Okay, we will not be doing any consent agenda items at this time. And sorry about that. That's fine. Thank you for clarifying. And we will be moving on to item uh 4.1, which is a plat amendment. Cove Estates Plat J located at approximately 10:30 North 1510 East combining two lots into one.

Okay. Um so thank you. This is Kova States Plat J. This plat amendment, as you said, combines these two lots into one. Um, I want to just go through. We've used 10:30 North, 1510 East as the uh address for the project. That's this property here. Uh, they are both located. Yeah. Can you move the mic a little bit closer? I think it needs to be closer. Sure. Usually I'm too loud. I'm used to being too loud.

I'll uh Thank you. Thanks, Rod. So, both of these properties are located in the R12 zone. um 10:30 north and 10 well 106 north um R12 zoning the uh these are just photographs. This is the house at 106 north 1520 on the bottom side that bottom side culde-sac and the top side culdesac 1030 north uh right there in the um in the plan the reason for this amendment this requested plat amendment is to remove this house and use it as additional uh pool and I think there's a pickle ball court and pool that they want to put in the backyard of this larger home. Um that's the reason for the request for the amendment. There are a couple of conditions that um if this is approved uh to amend this plat make plat J and combine these two lots. Um one of the conditions that we would ask you to include in your um in your approval would be that we need a bond for the removal of that home. If the two lots are going to be combined, that second home needs to be removed. We can't in zoning have two lots on a single or two houses on a single lot. So it has to be removed. And because of the the the ordinance requires when there are double frontage lots that there be a purpose or that at the very least those those double frontage lots are cared for that the landscaping is enhanced and made more beautiful that there's a reason um for it to happen. Uh we would ask that another condition be imposed that um lowmaintenance landscaping be installed on this part of this culdesac so that it's not people don't do a great job of taking care of things on the other sides of double frontage lots when there's large fences and also that fencing would be fonded for um the site obscuring fencing as far as we can do it to where it's not a a violation of of yard space. So, uh, lowmaintenance landscaping, fencing, and the removal of that house would be conditions that we think would be important if this is approved. Does that make sense? You have

any questions about that? Um, so that it's all listed kind of there. The 6T fence would be appropriate as long as we meet the requirements uh for visibility and then again the installation of that low maintenance landscaping and the removal of the home as a bond. Um, with that, uh, I don't know if you have any questions about this plan amendment. Anybody? Well, they're not adjusting any of the easements or are they? Um, the easement right here does get I I'm This is Becca's project, so I I apologize, but the I believe the easement will be removed in the final plat uh will be vacated. Is that right or wrong?

So, Grace, yes. Can you hear me? Okay. So that was quite a thing for them to deal with vacating those easements. There is a Comcast easement that will not be vacated fully and that's all been taken care of, but all the other easements in between those two pieces of property at present will be vacated. So because of Comcast, the easement will stay, but the other utilities are not using it. That's right. It will just basically show that it's a Comcast easement. Thank you. Any further questions for staff? Okay. With the motion and the conditions, do we need to read the conditions or do we just

No, I think that referencing the conditions from the staff report is sufficient. It's all part of the record. Being clear because this is a new thing. So, okay. Do you want to make a motion on this? Sure. I uh move that the Orm City Planning Commission approve the Cove Estates Plan J amendment located generally at 10:30 North 1510 East in the R12 zone subject to the conditions outlined in the staff report. Okay. Do I have a second? I'll second it. Okay. Mike move broad seconded that we uh approve the Kov States Plat J amendment. Okay. Roding. What's that? Vote. Oh, I left my hearing aids home. I'm sorry. Sorry. Uh, I I

I Okay, item 4.1 is approved. Yeah. Can we get our mics just a bit? I'm even having a hard time hearing. So, and I'm the youngest person here. I'm teasing. Teasing. Okay. Item uh we'll move on to item 4.2. Preliminary plat rolling sand plat a located at approximately 1765 South Sandill Road. It's a creation of a flag lot or a deep lot per our code. Our code.

This is a, as you said, this is a subdivision. This this lot here is involved as well. There's a jog that gets done in the in the property on here. So, this property is involved, but the lot that gets created, the deep lot that gets created is back here to the rear of that home at 1765 South. As you said, it's a deep lot, so there are some special rules that apply. We'll just briefly go over those real quickly. Um the both properties that are currently involved in the new lot will all be located in the R8 zone. Um that's just a listing of the deep lot standards. Just as a reminder, um deep lots need to be 125% of the minimum lot size for the zone. It more than meets that at almost 14,000 square ft. Uh the existing lot one that what's left for the existing home uh is plenty large and there's almost no change in the size of lot 3. A small change there. Plenty large for that R8 zoning as well. Um the deep lot that has been planned meets the standards for the width um of the access etc uh as well. Um no part of it's closer than 80 ft to that intersection out here like it's not supposed to be. Um the private drive does need to be concrete or asphalt. That's all contained in the ordinance as well. And it shouldn't serve more than four lots. It does not. Um, one thing that we don't often point out that we thought we ought to start making um, not making a big deal out of, but making more clear is that on a deep lot uh, that's less than 15,000 ft, the homes are not allowed to be more than one story above grade. Uh, that's to keep there from being a a large impact uh, on deep lots. So, that's something that to note. Um, only single family homes are allowed. Uh, so a new home would be built on this property. This is the preliminary plat that you were looking at tonight for approval. Preliminary plats need to show the building envelope. They've done that for us. Shown the 15t setbacks that are required from the boundaries of the subdivision because this is the outer boundary of the subdivision. And then the two 25 ft

setbacks the way they would be used. Um and then just to note in this situation as well because of that uh because there are two things that won't end up on the plat as clearly visible to people um as otherwise. And those two things are that one story above grade that I've underlined there. And then again that curbing is required when we do those 26 ft uh accesses or 20ft accesses. They have to be paved but they're supposed to be curbed as well. And that kind of thing doesn't show up easily on a plat. You can see the easement. It has to be an easement for access and for utilities but they're supposed to be curbing there as well. So, uh, we were asking you to, uh, if this is approved as a subdivision, as a preliminary subdivision, to include the conditions, uh, outlined in the staff report, which were that it would include the curbing that needs to be put in and that the store, the house that gets put on that back lot won't be more than one story above grade. That helps us to enforce that when it comes through for a permit.

Thank you. Any questions for Seth? Can bring up the uh, location map again? Yeah. Uh the Ariel. Yeah.

Pondering. Yes. I very concerned about this area. Yeah, I know you are. Is this going to end up a situation where there's going to be two driveways coming off the one lot or are they going to maintain the same driveway just extend it? It'll be it'll be a shared driveway here.

So, this this lot won't have actual physical property out. This will be an access easement for it over the existing driveway. U but yeah, so it'll stay one driveway out. And because this one I think it talked about that the driveway situation in the staff report. There is I'll go back to that aerial. There is a small like pad driveway here and this driveway. This will be the only driveway up on this lot to reach the back. And then the driveway for this house is actually down on 1800. So you won't see any change in driveways coming out onto Sand Hill itself. Any other questions regarding this?

Remind me what this area is already zoned for. This is all single family zoning. R8 R8. Yep. 8,000 ft. These are all considerably larger than the 8,000 ft, but that is the zoning. Yeah. is what we're looking for. Yeah. on that side of the street though because the other side it's a lot more high density and commercial and this is a small PRD and there's some other there's some other zoning mixed in around there too but all over here it's all solid art and just north of there is lots of PRDs and yeah it's a very mixed bag area right yeah it's very chaotic area

are you good otherwise I mean like to move forward Yeah, I I mean wasn't sure if you had any questions. I just I have concerns about the traffic on Sand Hill in and of itself. Yes. The removal of V uh Wilkerson Farms is just going to exacerbate that even more. I mean, I say the road's already at a critical situation anyway. Yeah. Okay. Do I have a motion on this item? I do hear you and agree with the traffic problems on Sand Hill. [gasps]

I move that the Orm City Planning Commission approve the rolling sand preliminary subdivision, excuse me, for the property generally located generally at 1765 South Sandill Road in the R8 zone subject to the conditions outlined in the staff report. Okay. Do I have a second? I second it. Okay. We Rod moved and Jerry seconded that we approve this motion. Mike nay. I I Okay, so we have 341. Again, since this is administrative and we're just at quorum, are we still does that still count as passing or do we have to have four for administrative?

I've been pondering this question for the last five minutes. should have asked it five minutes ago. I've pulled up the code. Yeah. Hey, sorry. Can Can you hear me? Okay. Yeah. Um the code says the minimum number of votes required to approve or disapprove any action or proposal shall be a majority of those present at the meeting provided there is a quorum, but shall never be less than four. Yeah, we've had this issue on several things. So, if it's three to three one four, which half of it or are we just saying no? Um, so the way I read that code is that it it uh it wouldn't be approved. It Yeah, it wouldn't pass.

Okay. Um I don't know if uh maybe a motion to continue it to another night when there's a a larger number of members present might be an appropriate way to handle it at this point. Okay, Jared. Motion to continue language is there. Sorry. Well, that that's what I'm wondering because we've technically already voted on it. So, what did you say, Jared? Sorry, people talking to me. Just that the motion to continue language is there if you want to continue. Yeah. One thing you can do, we're still in the meeting with this item. You have voted. You can uh someone who's been in the majority of the vote can make a motion to reconsider. Okay. Well, we'll do it that way.

I move that we reconsider the vote just taken. Okay. Do I have a second? I second it. I second it. Okay. Rod moved and Jerry seconded that we reconsider this motion. Going going to vote. Mike. Nay. I I Okay. So, uh so it it technically fails. Technically fails. It it Well, it doesn't necessarily fail. It is not approved. It's not approved.

Okay. and we'll work with the applicant and see if they want to uh uh they can come back and try a a different motion. We'll work with the applicant, but right now it it hasn't been continued and it has not been approved. Okay, that's where we're at. Thank you. Okay, item Oh, sorry. Did somebody else want to say something? No.

Okay. Thought I heard something. Sorry. Item 4.3. This is an affordable senior housing site plan or an ash for Orchard Grove located at approximately 575 West 1700 North. Um it's an affordable senior housing forplex.

Thank you. So that's um that's all correct and that moves me to my next slide. Actually, you did it great. So 575 West is this existing single family home here. Um it is in the R8 zone adjacent to a lot of C2 zoning. Um the and some other R8 zoning as well. The property uh is again being submitted for a site plan uh request for an ash overlay housing project. Just to give a little bit of of reminder what that means. The ash is allowed as an overlay in any residential zone in any of our R zones. Um, and then what happens is if it if it's approved for its site plan and goes forward as a project, then we adjust the map to include that property in the ash overlay. That's how it kind of functions. Um, the forplexes that are allowed or or duplexes or triplexes in the ash overlay are permitted uses, but they do require the site plan approvals. They have age and income requirements. You have to be 60 years old. They have to be uh folks that make 80% or less of the median income for the Provo Orum area. Um, all the units have to be in one ownership. They can't be condominiumized. In other words, you can't have four different people owning four different units. Uh, the lot size has to meet the minimum standards of the zone that it's in, which it does, but it can never be larger than a half an acre. It it meets those uh qualifications in this case. And as I said, it does require a site plan. Um, we can come back to this page in just a moment. I just want to go over a couple of really quick uh development standards. So, as I said, um, these are these are the ash is designed for two or four units. And again, never more than a half an acre. And a couple of other things that happens. They're always attached units. Um, never less than 500 ft², never more than 900 ft² for a unit. Uh, no more than two bedrooms, one floor above grade. They're not no basements. Um, these are supposed to be small, simple units, and they're not supposed to be large complexes of them. Just a forplex

here and a forplex there scattered throughout areas of the city. Uh, to keep the impacts of it from to a minimum. uh setbacks at 20 feet for the front and rear, 10 for the sides. Uh this project site plan does meet all of these these standards just as a as a so we're running through them that way. Um it's always supposed to be new new construction. We don't do conversions of homes in the ash overlay. Um there are landscaping plans required. Those were attached to your to your staff report packets. Uh lighting plans as well to make sure that they're safe and uh taken care of. That's attached in your staff report packet as well. one and a half space minimum uh parking spaces uh with at least one covered. Uh they've done six parking spaces here uh with four spaces covered. Um there's fencing required to screen any of the parking from adjacent properties. Uh they've done that as well. Uh finished materials are supposed to be brick, stone, and fiber cement board or vinyl. Um this is uh fiber cement board and a lot of brick um work on it. We'll show the elevations here in a moment. The uh another odd requirement is that the doors can't face to keep it from looking like a duplex. I suppose the doors are supposed to face different elevations. So you only see one door per elevation. Uh and we'll you'll see that on the next slide as well. And we don't allow accessory apartments in this in ash overlay uh units. Just as a something to note. The um this is the look of the unit. So again, you only see one door per elevation for each of the different four units. That's the home that's on the property currently that will be removed to make uh room for the forplex. So again, you don't in terms of scale, you won't see a lot of difference on this property. It'll look pretty much like another home on the property, but it's got a lot of barking and things like that. Um you have any questions about the the the site plan here or the the requirements in the ash overlay?

The property is it is there ever a way to convert it from the 60 plus? Uh no, they have to report That's a great question, Mike. they have to report annually um that the pe that the people that are utilizing the property are still meeting those requirements. So every year that they want to do that that's that's the requirement. It can't be converted otherwise. So so they can't just suddenly start renting it to No, they'd have to do students or whatever.

I suppose if they wanted to leave the overlay and and turn it back into a single family home, but as soon as the overlay is gone, the overlay requires 60 plus and median income requirements. If they wanted to leave that, they'd be stuck with the R8 zone, which only allows single family occupancy, and it's the building's not built for that. So, they'd have to do conversion work and stuff, too. So, Okay. So, they would be they would be bound to turn it into a single family home if they wanted to do anything else. Yeah, exactly. Okay, that was my big question. Yeah, it's a good it's a good question. Any others? Yeah, same question. Okay. Can you go back to the first map? I just wanted to

this one. No, the next one. How close to the sidewalk? I was just curious how close the side here. I mean, it's the front slash side. Go to the next slide. So, we got like 25 ft. About 25 ft. Yeah. Okay. I was just curious. Not much of a question. I just was curious. That's a good question. No worries. Okay. Then, if there are no further questions, do we want to go to motion? Yep. Do I have a motion? I move that the ORM city planning commission approve the Orchard Grove ash site plan for the property located generally at 575 West 1700 North in the R8 zone. Okay. Do I have a second? I'll second it.

Okay. Mike moved and Rod seconded that we approve the um the Orchard Grove ash site plan. Okay. Mike I I I

Okay, the motion passes. So, we have item 4.3 is passed. Um, that is the end of our business. Anything from anyone else, Carrie? Just on behalf of the uh mayor and council and the administrative staff, wanted to thank you for your service on the planning commission and everything that you've done uh for us. we appreciate the time and effort you take to work with us in these meetings and uh we couldn't move the work forward without you. So, thank you. And also uh recognize uh Dave. I think he's taken off um but uh this will be the last uh meeting we have with uh the council representative uh Dave Spencer at this time. uh in the new year, the council will be uh determining assignments and making those. And when we know who the new council rep will be, we'll let you know and we'll welcome them. And uh I'd like to ask that lady with the baby if she'd come forward, please, so that you all can look at Becca's baby. I don't know. Have you seen

We've seen her. She's Becca's baby. She's asleep. Is she awake? Oh, good. See, look at that. [laughter] One syllable. That's all we say. Yay or nay. So, yeah. I I didn't know if you'd had a chance to meet Becca's baby yet. So, adorable. Thanks, Becca. Sorry. No. And we we also want to express our appreciation to David Spencer and the time and effort that he's put in to represent us and to support the planning commission in our efforts. Absolutely. And our city staff. We also appreciate them greatly.

Did um where's I have one other Did Grant mention anything to all of you in the premeating? I And I apologize for having to run out. No worries. Yeah. Great. I was just going to embarrass him if he had, but we'll miss him. We'll save him. So yes, we thank you Grant for your service. So okay, if there's no additional business, can I have a motion to adjurnn? I move that we adjourn. Second. Okay. Rod move and Mike seconded that we adjourn. Mike, no. I'm looking at you. I'm looking at Rod and saying, "Okay, Rod." Hi. I I I Okay. Our meetings adjourn at 5:56 p.m.