Planning Commission - Regular Meeting

All right, it's 6 o'clock and I'll call the meeting to order the Olive Branch Planning Commission. If we'll have the roll call, please. Pat here. Dion Jones here. Jarus Lewis here. Mark Wong here. Diane Singer here. D here. Steve Stra. Okay. Uh you've received the uh minutes of the January 13, 2026 meeting. Are there any corrections or additions needed to the minutes? If not, do I have a motion to approve the minutes? I make a motion to approve the minutes. All right, we have a motion by Mr. Jones to approve the minutes. Uh, do we have a second? Second.

Second by Miss Singer. Any other discussion? All those in favor signify by saying I. I.

Any opposed? And the minutes have been approved. Under new business, item number one is consideration of an application for the first revision of a acrey plan commercial subdivision phase three submitted by Harvey Matheni the Pickering firm on behalf of Muhammad Sed David and Sons LLC property owner. The request is to replplat 9 lot 9 and lot 10 to 1.06 06 plus or minus acres and 1.3 plus or minus acres respectively. The subject property is zone C4 plan commercial district and is located at the northeast corner of Jericho Way and James Herbert Drive. We'll now have staff presentation.

Mr. Chairman, planning commissioners, before you is a request to consider a repl of lots 9 and 10 of the acry plant commercial development. The property as you did indicate is zone C4. This is lot 9 and this is lot 10. All the applicant really seeks to do here is to move the lot line between the two lots further to the east. The purpose in doing this would be to increase the size of lot 10 from 0.97 acres to 1.3 acres and lot 9 will therefore be reduced from 1.39 acres as currently recorded to 1.06 acres. Uh I think Dollar Tree is looking at this particular site. An important future of this subdivision is that the lots do not have direct access onto Goodman road. So they all access through this cross access easement. That easement as currently recorded 30 ft wide will be maintained. This is the plan as proposed. An additional feature of this plaid is this temporary construction easement on lot 9 for the benefit of lot 10. This is simply intended to allow grading and once lot 10 gets a certificate of occupancy that easement will go away. There is a note on the PL that specifies that staff recommends approval subject to these conditions one to five. Condition number four has to do with the subdivision sign that was approved right here on lot 10. The owner of lot 13 will maintain maintenance has to construct and maintain maintenance of that particular sign. can only be maximum 100 square feet, no more than 12 feet in height and it would only be used to advertise three lots south of James Herbert Drive. That concludes staff's presentation. Thank you.

Okay, any questions of staff there? No questions. Do we have anyone here wishes to represent the application?

Good evening. I'm Harvey Matheni with Pickering Firm and we agree with the conditions and I appreciate a song making the edit to condition number four to make that sign easement the responsibility of of the lot 13 owner which is the way it's currently stated on the plat. Be glad to answer any questions. Anyone have any questions? No questions. Thank you. Thank you. Uh this is does not require public hearing. So, at this time, I'll uh address it to the commissioners for any comments, discussion, or motions. I make a motion to approve. We have a motion by Miss Singer to to approve. Do we have a second? Second.

We have a second by Miss Lewis. Any other discussion? If not, all in favor signify by saying I.

And the motion is carried and the application is approved. Uh item number two is consideration of an application for the final plat of Sullivan minor subdivision submitted by Jordan Bledsoe Bledsoe Engineering and Subdivision on behalf of Bonnie Sullivan property owner. The request is to create three detached single family residential lots totaling 4.95 plus or minus acres. The subject property is zone AR Agricultural Residential District is located on the south side of Pleasant Hill Road approximately 470 ft west of the intersection of Balt Balerson Loop and Pleasant Hill Road known as 4529 Pleasant Hill Road. We'll now have staff presentation. Thank you, Mr. Chairman. Uh I'll do a quick vicinity map. Uh right here is Pleasant Hill Road North. Church Road is to the north up here. And the site is located right here. It's outlined in purple. Uh a little background summary. As you stated, the applicant is Jordan Bledsoe. The approval of a final plat actually for three detached single family lots. zoning AR agricultural residential and the south side as as I stated previously uh it's on the south side of Pleasant Hill Road. So um the parent parcel is plus or minus 4.95 acres. Uh the existing land use is single family residential uh and vacant on the proposed lots. Uh all the land uses in the area uh surrounding are single family residential. Future land use designation is rural estate. Uh as far as an analysis goes, uh

agricultural residential district requires lots of at least one acre. All the lots here exceed the 1acre minimum. The minimum setbacks are shown below. 50 ft for the front yard, 15 for the side, and 50 ft for the rear yard. All lots do exceed the required 110 ft minimum width, and a perpetual common access easement between lots two and three is required. Uh utilities in the area, water and gas run along Pleasant Hill as well as stub out from Summers Creek Road. This is the subject property right here. So the staff res recommendation is that uh final plat should be recorded before any new construction upon the lots. Improvements should be the responsibility of the developer and more particularly uh recommendation uh conditions three and four is that a common paved driveway shall be installed within perpetual common access easement to service lots two and three and that's from Summers Creek Road and individual septic tanks may be used in subdivisions where central sewage is not available only if written approval is obtained from the Dodto County Health Department. And that concludes staff presentation.

Okay. Any questions of staff? If there are none, do we have someone here to represent the application?

Jordan Bledsoe, 5717, Jason Cove, Olive Branch, Mississippi, representing Miss Bonnie Sullivan. Um, I have nothing to add. was a great summary. Um, I appreciate the ability to do a pre-development meeting. Uh, we get a lot of the questions uh, hammered out before this meeting. So, appreciate your staff and uh, the willingness to do that. Questions? Any anybody have any questions? No questions. All right. Thank you all. Then uh, since this does not require public hearing, I will now entertain any comments, discussion, or motions from the commissioners. I do have a question for for staff.

Is is the connector from the colac on Summers Creek not wide enough to have two separate driveways? I'm just I'm just wondering why it says common paved driveway. It's a It's an access easement.

Common. Yeah. Go back. You can see right here there's a common access easement that stubs off of Summers Creek, 50 foot wide, and then it services this proposed lot right here. And then it would also service this to throw more light on on what he just uh stated. If you look at lot two, the amount of road frontage that lot two has onto Summers Creek, normally these lots would have 50 ft also. Yeah. 50. That's I just wondered if if it wasn't if the culde-sac wasn't

large connection to the culde-sac wasn't large enough. Yes. So that's really what is going on. You've you've only got about maybe 20 25 ft here and on this other side 20 25 ft. So you got two lots with right ofway access onto Summers Creek that normally will be applicable to one lot. Okay. And that's the basis on which we we ask for just one access. Otherwise you have two driveways that are very close to each other. Yeah. All right. Thank you. Welcome, sir. Okay. Any any other questions?

I have one question. I'm not familiar with um the requirements by the health department and how quickly a a septic tank approval is granted. Is that something that is done before the next step? Um how difficult how long does that take? I just I'm I don't know about that. Thank you ma'am. The usually that goes to after the the flat is recorded. That usually comes in before they obtain a building permit and start putting up a house there because everybody needs a septic system. You know, usually in the city if sewer public sewer is available, then that's not an issue in this particular area. Public sewer is not yet available to service those particular lots. And so once this is recorded, they can begin the process of trying to get those permits to install the underground septic system.

And those are not usually typically difficult to get. Correct. They're usually not difficult to get. You really need to have enough land area on the site that is that can percolate. So for example, lot two has got that lake on it. they'll have to make sure that you've got enough land that the sewer is not going to be ending up in the lake. So, those are some of the things that the environmental technicians will look into before they grant the permit.

Okay. And I saw in the paperwork that we were given that there was something about uh some permission from the Summers Creek homeowners or the residents there or or their water system that they could give permission to tie into that. Am I correct on that or did I misunderstand that? I don't know. Um the the the water along Summers Creek Road is public water, right? So this the all any developer of lot two and lot three will just tie into it. It doesn't need permission from It does not need permission. Okay, good. Thank you. You're welcome. I can clarify.

Sure. A note that I got back. Well, sorry. Uh I believe it's note 8. Uh on the plat uh you can't really see it but it's in the box under the vicinity map. It states in current condition Olive Branch uh cannot provide sewer service. Summers Creek subdivision is certified area with private sewer. Either treatment plants will have to be applied for or an agreement will have to be made with summer place. So it was an eitheror. Either they can go to Dota County Health Department or work with Summers Creek. So, there's two options for sewer currently because the city doesn't have service in the area. Okay, good. Thank you. I thought I'd read something about that. Thanks a lot.

Thank you. Does that clear everything? Okay. Anybody else have anything? Okay. Any more comments or motions from the commissioners? I make a motion to approve. All right. We have a motion by Mr. Jones to approve the final plat of Sullivan Minor subdivision. Do we have a second? Second. We have a second by Miss Lewis. Any other discussion? If not, all those in favor signify by saying I. I. Any opposed? And then the motion is carried and and the application is approved. Thank you. And now we're down to other other business. No other business tonight.

We don't have another business, but we're going to be busy next month. next month. Okay. Office next month. You can do it next month then. That's good. Well, then the only I feel a little fever. The only other business we have is a motion to adjourn. Then I make a motion to adjurnn. Mr. Jones and we have a second by Miss Singer. All in favor say I. I. All right. We are now adjourned. What's the time?