Library Advisory Commission - Regular Meeting

Okay. Good evening. It's six zero 2, and I'm gonna call the May 1 regular meeting of the Parks and Recreation Commission is called to order. Would the secretary call roll for determination of a quorum?

Here. Here.

Present. Here.

K. So at this time, I'd like you to rise, and, we will be led by pledge of

The United States Of America

Commissioners, are there any changes to the agenda? If none, then seeing none. Commissioners, please make a motion and a second to approve the agenda. Move to approve. We have a motion and a second. Commissioners, please vote.

Motion carries unanimously. Five zero.

We're getting the hang of this, aren't we? The administrative update is the opportunity for the parks and community services manager, Leah Kolik, to provide community updates as well as department or commission announcements on current or upcoming projects. Leah, can we have the administrative update?

Yes, you may. Good evening, commissioners. We have four updates for you this evening. The first one will be an update on our capital improvement plan, and that update will be given by Senior Program Manager, Brian Crawford.

Good evening. How are you all tonight? I really appreciate the opportunity to come before you and celebrate some of our success and also tell you about some of the projects that we're working on and what we have coming down the pipeline. Okay. So, it's been a while since I've been here in front of you all.

So, I wanted to go through and just let you know that out of the nine tot lots that we were doing this past year, we've done eight out of nine. Did Alta So, Murrieta Park, Firefighters Park, nice little firefighter theme there, Eastgate Park, right there off of Whitewood, Rancho Ocasius Park, Sycamore Sycamore Park, And then our most recently completed is Monte Vista Park. And I know some of you were all out there a couple weeks ago. I gotta say, this park turned out awesome. This is an amazing build.

Before this park was in there, it was all just grass. You'll notice there in the background, in addition to the the play structures, we we also installed a fence along the sidewalk. That's to get the runners, the little two to three year olds that are playing on our equipment so they're not running into the street. So we did that at three of the most recent parks where we installed equipment that was fairly close to a road. We installed this fencing. But Monte Vista looks amazing. This is really all Leah's imagination come to life. She really likes the rocket ship type theme playgrounds that we had back in the seventies. I say we back in the seventies. Yeah.

And it was probably on asphalt and when we dropped to the ground we just broke a couple bones and skinned some knees and it was no big deal. We just dusted ourselves off and got back on it. We also completed Oak Terrace Park. What we did there was we replaced the existing tot lot and then we added this new swing element to it. And then we also completed Palomar Park.

And most of these parks have ADA elements so that this is available to children of all abilities to go and play and have a really nice experience. I wanna tell you about some of our in progress projects. Right now, we are probably about two weeks away from being completed at North Star. It is it's a very large build. It's got a zip line. It's got a riverboat theme, large play structure. It's got the large swings. It's really gonna be a great amenity for those in our Northeast corner of the city right there off of Winchester Road near La Alba. La Alba? Is that it?

Via Via area. So this one will be completed in about a week or two. And then this is a CSD public works joint project. I call it a joint project because I started this when I was in public works and now I'm in CSD. But we did work with partners in public works. This is our new amphitheater parking lot. It's just to

the north of the Town Square Park area. It's about 93 spaces. We also have some really nice ADA accept accessible parking on that. Part of the project also put an application, as you can see, of slurry on our existing parking lot in the back, and we were able to re stripe that. We wanted to do that because we did put a lot of lighting out in the new parking lot,

and then we also added lighting to existing parking lot, which is really going to be a nice safety feature for when we get into the winter months. So we had some cuts in the asphalt that allowed us to trench out to the middle of the parking lot and put lights. So we wanted to put a nice slurry coat on that. And then we also built our monument at the corner of Kalmia And Jefferson. This is an early drone shot. It is completely done. It's ready to go. The video boards work. We're just waiting for content. We're probably gonna wait until we do our ribbon cutting later in May.

And then we're going to activate the video boards. The one thing that we're planning right now and we're gonna start executing next week is I put a little yellow circle around that traffic control cabinet box and also meter pedestal to the left of it. We are moving that across the street to the north side of the intersection to get this out of the way of the line of sight of this really great monument. So that takes a little bit of effort. It's a lot of planning. It's a lot of moving of cables and shutting down lanes and doing all that. So that'll take about two weeks. So we're going to start that next week. So that's pretty exciting. Once we're done with that, we are completely done with this project.

Can I ask a question?

Absolutely.

On that last one. And I've been asked this a few times. Why is the lettering sideways?

That's just the design element because it's a column. Right, but it could go Murrieta Town Square Park.

Choice one or the other, but people are going, what is that? I was just curious.

It's just kind of a design element, a design choice that our architects and design team made.

Okay.

Yeah.

Is it

too late to change it?

I'm

sorry? Is it too late to change it? Yes.

It is. It's actually been removed it's actually been removed once already

because that. I was hoping you were switching it around.

Yeah.

They weren't aligned. Each side wasn't aligned with each other. Okay. And so that was one of the issues that we had. You'll notice in this picture, it's taken off of one side. Right. So that was the side that we took it off of. Yeah. I was hoping. And then we had them reapply. And those city seals at the top turned out really great.

Right. Those are beautiful. I just the questioning.

Yeah.

The same company that did that seal right there, when I first started with the city a couple months after I started nine years ago, My supervisor at the time, Brian Ambrose, made me go out and get that. This is a local company that does these. It's CNC Carving, and they do these types of plaques or seals for embassies around the world, for military bases. They do them for everybody. And it's a really super interesting shop. It's right down in our industrial area. Yeah. Super interesting.

No, was just asking. The seals are beautiful and it looks great. I've just had people ask me why it's sideways. I said, okay. I'll ask.

Yeah. Okay. Nice to keep the project in the city too. Yeah. Yes. Yep.

The How's the content on the electronic signs gonna be managed?

That's a really great question. So we're we've developed a policy out of our city manager's office in conjunction with the public information officer where content has to be specifically it has to have there are specifics to the actual graphic itself. So it has to be a certain aspect ratio and has to have certain number of pixels in it because this is a high definition video board. This is the type of stuff that you see on highways. So it was actually Lamar Outdoor Advertising.

They're the ones that provided us with this video board. And it's the same type of video board that you'll see at Vista Murrieta High School right there on the side when you're coming out of Costco. So these are meant to be seen, and the the video graphics even up close when you're sitting standing on the sidewalk, you can read everything that's on there. So what we're gonna do is there's certain policy where departments in the city are able to suggest content, so they have to develop the graphic, make sure it conforms to our standards, and then it will go through a review process. And then the city manager or their designee will approve that content before we put it up.

And I think we're gonna do some nonprofits or, you know, city events that for nonprofits that would be up there, but it's not gonna be an advertising video board for anybody in the city. It's mainly gonna advertise our our events for the city. We also have the expansion that we wanna advertise for the library. We wanna also advertise that we have commission meetings and council meetings. So yeah.

Is there gonna be actual video moving screens on this? No. No. Good.

Because I

It's actually gonna be static display only.

That's a crazy enough intersection as it is. Yeah.

So that was one of the considerations that we were talking about. It's capable of having moving video images, but it's going to be static display only. And I believe there's gonna be eight seconds between slides. So you're not seeing a lot of flashing or anything like that off to the side. And it really is meant for people that are waiting in traffic to look at the video boards. We're not trying to attract people that are driving looking at the video boards. So please don't do that. Alright. One project we started last week, we broke ground last week, is Glen Arbor Dog Park. If you have been to this park, you'll know it's very naturally wooded.

Has an extremely large slope on it, and which makes it a challenge for construction. So you'll see there at Nutmeg Street and Via De Gemma where people like in plan side, I'm sorry in the upper right hand corner you'll see that's normally where people enter that park. All of this is fenced off right now. You really can't enter the park from that area. You have to go down further down Nutmeg to get into the park.

But we're going to be constructing a small 12 space parking lot at the top of that. And then we're going to have some ADA path of travel coming from the neighborhood around that corner. On the corner there, we're gonna be replacing that curb ramp, make it ADA compliant. But the path of travel will be that sidewalk that's on nutmeg down on the right hand side of that parking lot and then into these switchback walkways which are all ADA compliant. So they have to be less than 5% slope.

If they are greater than 5%, we have handrails. So it will be all ADA compliant. Anybody that wants to can get down that hill. Getting back up might be a little bit of a challenge. But it leads down to two dog parks that are going be separated. So small and large dogs. We'll have shade structures there and tables, and then we'll have seating around the perimeter. I went down. They're currently doing rough grading right now. It's a lot of effort. It's much bigger than I anticipated. When you see it on a plan, it's like, no, that's not really super impressive. But when you go there, oh my gosh, it's huge. And just going all the way down that slope, they're doing all that rough grading and it's gonna be it's a really exciting project. There's gonna be a lot of landscaping.

And I think it would be good for that local community to have a fenced area to take their dogs. Right now everybody is off leash at this point. And this is a really popular park for photos during the holidays. My family has gone there and taken photos. So, think it's going be a really nice amenity.

So,

over here in the dog park area, there are some trees there that are they have some disease issues, some insect issues, and some are just dead at this point. There's also some eucalyptus out there that will eventually it will fall. That's what eucalyptus do. They fall down. So any tree that we're gonna lose out there, we will lose about I think it's 10 or 12 trees.

We're gonna our plan is in between the dog park space that you see there and the switchback walkway on the right hand side, in between there is a slope area. Our plan is to plant as many trees as we take out in that slope area. And then we will probably add on the south end. There you'll see it's all landscaped. This really doesn't realized the other day, it doesn't really give you an escape route into the rest of the park. So we're gonna put some DG trails right off the south end there Probably on the right hand side there, we'll have some escape routes that are on DG.

All

those walking trails are kept and they're preserved. Yeah. So here's our upcoming projects. We've been a little bit busy. So we've also been going through the design of Cal Oaks Tennis Court lighting. So this is a relatively small project. What it involves is running wiring through the existing conduit from the pool building all the way over to the tennis court. There's an existing conduit when they that they installed probably like twenty years ago. So they're gonna run wire in that. They're gonna install posts.

And then they'll install lights. And those lights will be controlled, can be controlled remotely, and can be scheduled by our park staff. So all LED lighting. It all make we make sure that we're with any lightning ordinance that make sure that we don't have any light pollution going up. So it's pointed down at the ground. And we've had a lighting study that will tell that tells us the foot candles that we'll achieve on with those lights on the court itself. So it's a really great amenity. We only have three tennis courts in the city. The other tennis court is at the community center. That one where we will be using the same lights that we're using at Cal Oaks.

We're gonna replace the lights that we have at that tennis court. And we're also gonna put the the ability to schedule those those lights at the community center as well. So it uses a must go system where you basically wire it to a subpanel that is able to be accessed remotely. So that will start. We are going to council next week to get the approval of the construction contract.

Construction is about 135,000. We're trying to get this done before the tariffs kick in and increase any kind of lighting cost. So we'll have that approved next week. There's about a six to eight week lead time on those lights though. So I don't anticipate construction starting until July and it will probably likely end within four weeks.

We're also in the process of wrapping up the design of Alderwood pickleball courts. So we ran into some drainage issues. We ran into a little bit of scope change. Initially, we were planning this as a four court pickleball court that was originally the entire pad was a 120 feet wide and 60 feet by 60 feet, and now it's shrunk down to a 100 by 60. The reason we did this is that we put out we put out a survey to the local pickleball community asking them if they wanted fences dividing the courts.

So they said we did. They they did. So we had to add a little bit more room between the courts. We said it's either you get fences and less courts or more courts and no fences. So they chose to have less courts. So the scope of the entire pad has shrunk a little bit. We put the dividers in there. We are going to have gate access. We also for each of the courts. And just to the south of the court, we'll have some seating areas for people to observe. So it'll be a really nice amenity for for that community. Lighting? No lighting.

And what's the construction of the fence?

The fence will be 10 feet tall around the entire perimeter. The the the divider fences are

only 48

inches.

Yeah. They're only 48 inches.

Okay. And they're?

Metal. Metal.

Yes, like fence, just like regular metal fence.

So Brian, when the pickleball arc starts to dip, are these convertible to tennis courts?

Skate parks? Yes. Just kidding. No. Well, technically, yes. You would just turn you would make it into one tennis court maybe. I I think the dimensions can fit, but I would have to check on that. But there are other court activities. There's some other game that's similar to pickleball court pickleball that has become popular, but I'm sure that they're gonna come up with something that will replace this. But, you know, I'm sure that one day it'll probably lose its popularity, but for the foreseeable future, I don't think it's gonna happen.

Andre Agassi is now a pickleball player professionally, so it'll never

Old guys rule. It's amazing. Yeah.

I look at these and I see future street hockey. That's because I grew up in the Northeast.

Yeah. That's a good place for street hockey. That'd be good. So I'm sorry, just to wrap this up, we should be done with ZYN in May, fingers crossed. The issues we are running into was concerning drainage.

We have to be able to move water off of the surface and it has to go somewhere. So that's we're gonna put a bioswale just to the right of the pickleball courts to handle all of that water. So that should be wrapping up. And then the plan is to either get job order contracting for this project where we go and we seek a quote from a contractor through a cooperative purchasing agreement that's already been bid out. Or we may put it out as well, just a traditional bid route.

We'll see how it goes. And then finally, we're working on the Murrieta Public Library expansion, expansion of the children's library to a 4,500 square foot area. So this is a really exciting project for multiple departments. Team at the library have been working diligently on fundraising. And I've been focused on, oh sorry excuse me.

Thank you. I've been focused on the design elements and working through with our design firm SVA on some of the design elements that we've been trying to correct with the grading and some of the other issues that we've run into with plan check. So right now our timeline is that we should have all of our designs completed and approved by May or June sometime. And our plan is to put it out to bid by the June to where we can have a construction contract awarded in August. Originally, was July.

We are now having to move it to August just because of these design challenges we've run into.

We're adding any more square footage to this facility or?

I'm sorry say that again.

How much more square footage are we adding to this It's 4,500

square feet. Yeah. You can see the right there in the middle of the plan, you'll see the the elements to the right. That's the existing children's space and everything. Those little trees right there are indoor trees, indoor bake trees. That everything in in that to the left is all new building. So we're also the plan is to greatly expand the usability of the outdoor space. Currently, the walls are, you know, they're pretty far away from the sidewalks to the north. So we're gonna expand all of that out all the way to the sidewalks and try to have as much usable space on the exterior that we can for programming. So we'll have shade elements.

We'll have hardscape. We'll have a little bit of slope for a story time hour readings, that kind of thing. So it's pretty exciting. I think it's going to be a great project. And Melvin's going to talk more about the fundraising aspect of it. So that's a pretty important part of this. So that's all I have. Are there any questions?

Anybody? I want to take a moment. You know, went through this package this morning that we were sent. And I think I can speak for the whole commission. And and Leah and Brian and and and Noah and everyone here.

It's amaze I've lived here for twenty nine years, and I love this city. And I'm very proud of it. I wish somehow we could communicate how much work this group does for the city. I mean, I wish everybody could see this package as we get to see it. Because it's you know, if you look at what you've done in the last year and what we see coming forward the rest of this year, it's a pretty amazing heavy lift. And, you know, I wanna thank all of you because it's impressive. At times, hard to believe you pulled it all off.

Well, you do know that the package that you all get is posted online

for the public to see.

Yeah. But that's not I agree. I actually linked to it this time. So I'm learning. But the city doesn't see this. They just don't. And I wish there was a way to find a way to communicate it. Because I think the city as a whole would be amazed if they saw these tot lots and pickleball courts, thank god, and just everything else that you're doing. And, you know, I wanna thank you.

Thank you

so much. Appreciate it.

I do believe, there's discussion item on tonight's agenda soliciting committee community input. We may be able to, discuss that further this evening. Next up, I want to introduce library manager Melvin Rosales, and he's gonna go through the library expansion and fundraising efforts to see it through completion.

Thank you, Leah. As Leah mentioned, my name is Melvin Rousseau, library manager for our Murrieta Public Library. So good evening, Chair, Vice Chair, and fellow commissioners. Well, let's go ahead and get started. As Brian had mentioned a little bit of the project. I'll go a little bit in the context of it. The library, as you know, was built in 2007 and we moved from the Los Alamos Shopping Center and we moved over there around that time. And we have a currently 2,700 square foot children's section. Now this is back in 2007, and as we know, our community has grown exponentially since then. So we found that we needed to do phase two.

And phase two was always part of the the the original plan of the building, what contingent upon funding. And so in '2 in in 2023, we did get additional funding through the building forward grant provided by the California California State Library. Fortunately, this is state funded, not federally funded, so we are are good there. So basically, with $1,500,000 from the California State Library in addition to some matching funds. We currently have 2,500,000.0 towards dedicated towards a project from from this grant.

So what what are we doing as mister Crawford was mentioning? 4,500 square feet expansion of our library, the children's section, building a story time room to greatly enhance our programming, making making sure that we can accommodate the needs of all the families that are that have moved into the community and are moving into the community. As as we know, we have a lot of multifamily units going up all over the place, so we foresee a significant impact to the library in terms of how many families come and enjoy the programs and the collection. As Mr. Crawford was mentioning, we are going to have a story time room, and I'll show you in the plans in the next one, and we're gonna increase the space available space for our collection.

So where are we expanding to? We are expanding into that area. That's an aerial shot drone shot of the current Carol Carson Garden Of Versus. That's what it looks like right now, but we are going to the project site includes all inside of that yellow area. So as mister Crawford was mentioning, basically, we're going to expand into the Garden Of Verses and then expand the Garden Of Verses out to the sidewalks. So it's gonna be a very beautiful space, enhanced space. You can kinda see a little bit of the plan here. The red line right there to the right, I guess, plan side east. The right. The right is our current building structure.

And so we are anticipating doing a renovation to the current children's area. And then to the left, you can see the expanded area of the children's stacks with interactive play areas, offices for the staff, the multi purpose room which can be divided into two so we can actually run two programs at one time. And I want to note that star right there is our current community room. Some of you most of you probably all have been in there. It is our only room for programming.

So we, you know, we have children's programming in there, teens program, adult programs, city programs, outside vendors, nonprofits. It's a whole slew of people using and organizations using this room. So we anticipate by by freeing up that room, it'll actually not only improve services for our children and families, but actually to the entire community, teens and adults. And then you can see a little bit of the plan of the the garden as mister Crawford was mentioning here. This is a bit of a rendering of the interior.

As you can see that fake tree that mister Crawford is mentioning, that is that is if you were looking into the library from the the current space, that's where the tree is. Like that's the old space. So where we are at, I guess where the camera is angled at, that's where the furthest part of the building would be. So some things I want to wanted to highlight. We will have the interactive play area.

Play is very crucial in terms of a child's development, and we want to expose them to to that those kind of elements. And we have a a parent and a child study carol here. So staff like to call it the kitty cage, but they they basically keeps your kid in there, and you a working family, a fur working father or mother can can then do their thing without having to worry about their child running off into the street or wherever they wherever they feel like running to. So fund the fundraising aspect. So the project budget contemplates at least 550,000 through through fundraising.

But, you know, 1,500,000.0 would be great because then it would actually get us that that garden space. Right? So the the 550 will just get us the building. 1,500,000.0 would be even better. So we're pursuing a grassroots approach. You know, we're we're we're throwing it all out there. We're trying to get out there, small dollar donations, large dollar donations. And at this approximate time, we have raised currently 240,000. A lot of it comes from our friends of the library. Our Murrieta Public Library Foundation is is doing the primary fundraising for this capital project. So so we're getting there. We're getting some traction. But we absolutely need all the help that we can get. It is a community project. Right?

So we wanna invest in our children, invest in our future. So what we're doing is we're trying to present to community groups. If you know any community groups that we can give a presentation at, we'd be we'd be happy to go. We do we're doing booths at community events. We were at firefighters barbecue, the t k signing meet MUSD t k signing fair, the ex extravaganza.

The market nights are actually growing on right now. We're out there as we speak, and we're we're trying to raise the $1 donations, $1 spin, $5. You know, every dollar really counts because it expresses the the value of of the community towards this project. Right? So a 100 a $100 might not seem much, but if a 100 people donated a $100, that means a 100 people really, you know, value this project.

They just can't, you know, they can't donate a higher amount. So every every donation really counts at this point. And last but not least, a connection to potential donors. If any of you or anybody who is watching the livestream know of any potential donors that you can connect us to, we can work through our our foundation, and we we'd love to to have that community support. We have a video here, so it's done. We have a few people that were interviewed, some library staff, some parents, our foundation president, and I'd like to just share this with you all. You just let's see. Here we go.

Hey, Murrieta. The pages are coming to life at our library, a once in a generation expansion for our kids. This is our community's heartbeat, and you're the spark to make it epic. Our children's space is bursting, so we're dreaming big, nearly 20% bigger. Imagine a multipurpose room splitting into two for double the fun. Story time for tots while teens tackle STEM.

With the expansion, we're going to finally have a space for the babies, for the toddlers, for the pre k to learn, play, explore on their own while the existing space becomes more of a haven for the older kids.

Picture a baby and toddler zone buzzing with play and wonder, sensory installations welcoming every child. We have secured more than $1,500,000 in grants to bring this project to life. But to turn this tale into reality, we need you.

You know, libraries are just they they connect us in so many different ways. And I think that unless we really advocate for them and its programs and the importance of it, they don't really thrive.

We can't make this project a reality without you. We welcome large and small donations. Every donation, no matter how small, makes a difference. From a library of things with story time backpacks and musical instruments to an outdoor garden for families, the expanded library will craft a legacy for our community. By getting those donations in to help build up the expansion, you're really opening up kids' worlds.

Be a chapter in our story. Visit muriatalibraryfoundation.org or scan the QR code on the posters around the city to donate. Your tax deductible gift to the Muriata Public Library Foundation makes you a hero. Flash to summer twenty twenty six. Kids lost in books and play, families thriving in a bigger, brighter library, all because you turned the page. Murrieta, this is our story for our kids' future.

Any donation is going to be meaningful. We want everyone to be a part of this. This is the Murrieta Public Library. This is your library. Come come help us make this a reality.

Donate now. Spread the word, and let's make it epic. Together, we'll be growing spaces and growing minds.

Yeah, so as I was mentioning, so we really appreciate any support that anybody can give us to help make this project a reality. As Brian was mentioning, you know, a lot of things are rising in in costs for a variety of reasons, but we really wanna speak to the importance of the future of our children because the children are the future of this community. So we really want to invest in them and make sure that they have all the resources they can to have successful and healthy and thriving lives here in Murrieta. So last but not least, there's the GoFundMe. If anybody watching at home wants to scan that, you can go ahead. And that is the end of my report, so I'd be happy to answer any questions.

This

is probably going to go into the later talk, Leah, but as commissioners, I know I would be happy to repost. I often take Brian's posts and repost them. Is there a way to get them directly to our email maybe and then we can just more consistently hit it out onto social media for you? And then do you have shorter snippet videos? Because you know people don't watch that long. But if you have little shorter ones, I'd be happy to put it out on Instagram. You know what I mean? So I think we all want to do our part to help you meet your goals. So I just think those are little things we could use. What's Instagram?

Oh, okay. Yeah. Okay. But I mean I just didn't know if there was other ancillary like, you know, I've seen the social media posts, if I just had it, I would not have to go look for it. I would have it in my email and just keep reposting.

Sure. I'd be happy to take your emails and send it out to you all, if you'd like to do that. Yes. Okay. I'll get Leah to get me the emails and appreciate that. And, you know, our foundation shares a post, then the library also shares their post. So if you also just wanna follow the library as well, you can you can also do that.

Anyone else? Belvin, a couple questions on the fundraising aspect. Sure. Have you have you talked to any of the PTAs?

Yes. Actually, we have a few presentations lined up for Curran Elementary, Thompson Middle School, and I believe we're trying to secure a date for Coal Canyon right now. So we're doing it with the help of superintendent Anders, I believe is is how to how to say his name? Superintendent Anders? He's helping us connect with the with the PTA groups and and secure presentations to them.

Great. And what about the larger potential donors? Know, some of the historic sponsors in the community and that type of thing?

Sure. Yes. So right now, we're working with city council to to help us connect with the the the higher level, you know, legacy impact donors. And so we have, you know, Brian Ambrose, community services director, is leading the charge on that. So we appreciate all the help from counsel and and and Brian as well.

Because I could envision the Paradise community room. Call me crazy.

There we go. Yes.

Anybody else?

So the light the theater room. Yeah. The current one?

No. Well, the one that's

The new one? The yeah. Oh,

yes. How many people can that see?

Like, Brian About? You say that that the square footage of that room, I believe, is 1,400.

It's 150 square feet on

each side.

Mhmm. Yeah. For 1,300 square feet.

So what? A 100 and a quarter or something like that maybe? Probably more. Are you planning to have available like a raised stage in there at all?

Not at this time. It's not part of the plan. No.

Right. Right. The have you thought about doing like a raffle?

I I we have looked into a raffle. There's some legalities that the foundation it's it's I believe it's seen as a form of gambling. Yeah. So they have

to they can do is fire you.

Oh, you know? Yeah. That that's Yeah. We either get sued or I get fired. So Yeah. But as long as the expansion happens, hey. I'm willing to for that to happen.

Yeah. You just need to call it an opportunity drawing.

That's right. Yes. Exactly. Drawing.

Yeah. It's donations. Yes.

Yes. I could ask real quick. And most of the emphasis in this, looks like the expansion is for kids, and that's great. What? Is are young kids or 12 and under the majority of the people using the library these days?

Or Yes. So the circulation our circulation statistics is majority children's materials. So we about 65% of our circulation is is children.

Okay. Okay.

Melvin, thank you very much. I've told you this, but you're a breath of fresh air over there.

Thank you. I appreciate the kind words and the support.

Okay. Leah?

Okay. Next up, we have senior recreation coordinator Ashley Vilardes, and she's going to provide an update on our Little Learners program, youth, ARP, and our springsummer camps.

Good evening. I will be providing the youth programs update. So for spring camp, we had approximately 39 kids this year, which is about 20 more than last year. So that was exciting. We operated from 8AM to 4PM at the youth center. This was for children ages five to 12. We charged $120 for the week. Each additional child, received a $15 off. Here are some pictures from that. And then our youth ARP.

This is a new program. It's launched to serve intellectual and developmental children with those disabilities, fostering inclusion and socialization and peer engagement through themed activities, crafts, schemes, and more. So far, we've hosted two of these. The first one we had not the best turnout. It was a very cold, rainy night.

So that was a little disappointing. The second one we had about five kiddos show up, that was really exciting. We're going be hosting our next one on May 9 from six to eight at the youth center. This costs $3 per child, and we're excited to continue trying to grow this program through outreach, which I'm actually attending an outreach tomorrow at Oak Grove, specifically for children with disabilities. And then that one will be May 9.

Real quickly before you move on from that, are you reaching out to the individual schools with that?

Yes. So I utilize Peach Jar for all youth programming. So that's a website I upload the flyers specifically target the age groups so I know what schools it's going to, and then the schools approve the flyers, and they're distributed to the parents. So not specifically. From what I've been told, everything has to go directly through PeachJAR.

As a parent with young kiddos, sometimes I don't read all those emails. So maybe sometimes it's getting lost in the mix. Yeah. Of the other emails. But you're not allowed to talk to the

Not directly as far as I know. There are some schools like we have a relationship with Shaveela. It's right next to the Youth Center. So like their admin team, I can reach out to them from time to time, but they don't distribute our flyers, unfortunately. Also, something new I've been trying is laminating the flyers and posting them at the parks. So I think that's helped quite a bit. I'll get to it later, but summer camp opened today and registration is already looking really good. So I think that's really helped. This is also another new program that we're trying out. This will be over at Copper Canyon Park.

So it's dual language. The idea is to appeal to people who either their children don't speak English and they want them to learn a little bit of English and then vice versa. So it will be like a fiftyfifty basis. For three to five year olds, the program develops basic building blocks for later academic achievement. This I'm hoping to start the June. They'll run four week sessions, Tuesdays, Wednesdays, and Thursdays.

Then Each session is two zero eight? Correct. And is there any allowance for scholarships?

So that's actually something I am working with the Riverside Office of Education. I'm working with them to see if that is something we can do together. So what that does is basically it allows them to advertise our programs, and then the families apply through them, and they can either get a full scholarship or a partial. So that's in the works right now. And that would apply to all youth programs. So youth center, camps, little learners.

This one with the dual language component. When you look at the $2.00 8, it's a lot of money for some families. I guess the question I've got is what is our real cost there? Does that not cover us? Does it cover us big time?

So the breakdown is like $17 a day. So the $2.00 $8 it looks kind of crazy, but when you break it down to about the $17 per day, it's not that much. We wouldn't I don't think we'd losing any money. We're also not making a ton of money if you consider the staff that has to be there and the program materials and whatnot. Any other questions on that?

On to camp. So for summer camp, are offering seven weeks, eight a. To four p. M. We also did just add extended hours, seven a. M. To six p. M. That would be an additional $20 charge for the week. And again, additional child discount. Registration opened for this today.

I would

say average about I think we had about 70 sign ups today. So pretty good for the first day. Working with the school district on a busing agreement. Last year, we did a few walking excursions, which went great, but we're hoping to venture off a little further this time. I did secure two walking excursions already this year, and we also have two coming to us. And then once the busing agreement is locked in, I can book the off-site excursions.

So

I'm hoping to have 80 children per week. Any questions?

I have a side question, and it's been a long time since I've had kids that young. Long time. I got grandkids who are too old for these things. The Boys and Girls Club at Kellogg Sports Park, are they still offering

Yes. They are.

Summer? Because my my kids are my youngest one used to go

to the Before summer school and after school programming.

Okay. And and summer camps?

Yeah. I believe they do offer some summer camps as well.

So I I mean, not to take anything away from this, I just I know there are opportunities out there. That's what we used to use before the city did anything like this. Okay?

Yes.

The first program that you covered that you had fairly low turnout to, do you have a feel for how many you're looking for in that program?

Ideally, I would like to see about, you know, 20 kids would be nice. Mhmm. Same outreach. You know, I am going to a school tomorrow. We'll set up a booth, and hopefully that will help a bit. We've done the peach jar, the advertising at the parks. At the events as well, we have flyers posted. So I think it's just going to take time for people to realize that we have this, that we're offering this.

A lot of it is word-of-mouth as well. That's how our adult ARP program started. It was word -of-mouth. And it's a group of individuals that talk amongst themselves. They're the ones that actually feed these programs and let the others in their groups know that what is being offered.

Do you think the camps will sell out? Do they typically sell out every summer?

We Or did have a wait list, but I was able to accommodate most people on the wait list last year. I would say the 11, 12 year olds don't usually fill up. So then I can add in other people because as long as we don't exceed our threshold and we have proper ratios. Thank you.

All right. Our, final admin update this evening will be presented by our, department office assistant who oversees our military banner program, Roseanne Otis.

Good evening, commissioners. Tonight, I will be providing you with some updates to the military banner program. One of the biggest changes that we've had to the program is the timeline for installations. In previous years, banners were installed twice a year in May and November. Last year the city implemented holiday banners as part of the holiday decorations downtown and it was decided that moving forward we would not do a November installation instead we would do one installation per year in May.

Those banners will still remain up for one year temporarily coming down from mid November after Veterans Day and then reinstalled after New Year's. This past year was the first year that we ran into this and so the banners that were scheduled to go up in November were put on hold until after the New Year. There were a little bit of production delays just due to the holidays. And so those banners were installed late winter of this year. We are still planning to do another installation in May.

And then those banners, the ones that were installed in winter and the ones installed in May will remain up for the entire year until May 2026. So these are the winter active duty banners that were installed. We had 10 applications in total. And then there are also 10 veteran banners that were installed in winter of this year. In this month prior to Memorial Day, we will have 10 more banners installed for active duty and six veterans.

I do want to kind of put us a little bit of a spotlight on our veteran banners. Prior to 2024 we were only accepting applications for active duty banners. Many cities still only provide this program for active duty military personnel. Leah had the great idea to open the program to veterans as well. Starting last year, we began accepting veteran banners.

Since then, we have received 24 applications just for the veteran banners. And then also in addition to the active duty banners that we still provide. There's been a great feedback from the community on veteran banners. Something that I'm finding is parent will submit an application for their child. They will mention I also served in the military.

I said you can get a banner for yourself as well. So at the moment we actually have a family where last year the mother applied for her son who is a sergeant in the Marines active duty. Both her and her husband are retired, are veteran staff sergeants in the marine. This year both of their banners went up. And then they also applied for their nephew who is on active duty.

So we have four family members whose banners are currently installed. It's been a great program and I would say we are also inspiring other cities. I did get another local city contact me asking about our veteran program and found out that they are now offering that program as well. So hopefully it's something that will spread. So once the banners are flown for one year, they are removed to make room for new banners and they are presented to either the honoree or family member at a retirement ceremony.

There are some possibilities where a banner may be flown for one year if the banner is in good condition and provided we have the space. With the way the program is going right now, we're filling up pretty good. So we do give them that one year and then if the honoree is available we'll give the banner to them. If not, then it's presented to a family member. The ceremony last year, we began doing it at a concert in the park prior to the start of the concert.

That was pretty well received. There's more of a crowd. It's kind of like an outdoor summery feel. We have this stage where we can present the banner to them. This year, we're planning to do the same thing. This July 19 will be the next banner retirement. And those will be the banners that were installed May. Those will come down and be present to the families. So we are constantly looking for ways to improve the program and expand it. One of the ways that we are trying to do this is we recently ordered some retractable banners.

They're two feet, a little over six feet. They're pretty good in size. And they roll up similar to a projection screen. They are portable so we can take them to city events. If you're at the birthday bash you may see us at a booth advertising the program, answering questions, and just getting community feedback about the program.

There are also a few updates to the website and I will walk you through those. So for anyone wanting to apply for a military banner there are a few different ways. On the how to, you can go to the military banner and then each of the links will take you to the Parks and Recreation department. Same down here in the Parks and Recreation under programs, military banners. So one thing that we've updated recently is this flyer.

We have some printed. It has the QR code on here where if we're at an event we can hand these out. The QR code takes you right to this page. Here's where you can find the military banner applications and then also the guidelines for the programs. Something that we just started this year is the military banner hall of fame where you can see past recipients of the military banner and we will add to that.

This is great for sharing with family, friends that may not be able to see the banner in person, especially for our active duty recipients, many of them are still deployed. And so their family can share the link with them. They can go on, they can see their banner. They can share it with their friends, anyone that they would like to share this information with. And then another addition that we made on the website is online donation.

Previously if anyone wanted to make a donation to the program, it would have to be by mail or they would have to come in in person and make a payment with the cashier. We have added a link for banner donation so when they click on here it takes you to the banner donation page. You would have to create an account and once you do then you can select the amount you desire to make a donation. And that gets funded back to the military donation program to help pay for future banners, hardware, that sort of thing. And that's about it. Do you have any

questions? Anyone?

Rosanna, any thought to moving the retirement banner retirement ceremony to the birthday bash only because of such a large audience to draw from?

I think the reason one of the reasons why we landed with a concert in the park, birthday bash is quite large. But the banners that we have up are typically taken down in May. And so we do want to provide enough time to reach out to the families for them to make arrangements if they want to participate in the ceremony. Also there's just a lot going on with the birthday bash. I don't know if this would maybe take away from the program a little bit. The concert seems to be a good fit the last time we did it. So we hope that will continue.

Thank you.

I just want to thank you for doing this. It's a great honor that we provide to the active duty us old retired guys. Old. Well, the Civil War was tough. And I appreciate it very much.

Thank Thank

you. So refresh my memory. How many places do we have for the banners right now?

We have well, we last installation we actually went double sided on poles to make room. I believe there's 29 polls that we can have banners on, so up to almost 60 if we go double sided on each one.

And

I'm one picking on you. If you look back at the honor wall, the pictures, do you have the ability to click on one of those and enlarge it for Could a family who's going through there just click on a picture and make it larger for their family?

Not the way it's set up right now.

Something to think about.

Yes. Can definitely look into that.

Yeah. Well, it's just a wonderful thing. Do we have a do we see that we're gonna have a waiting list going into May or?

Well, this May the banners that are going to be installed, they're already have been produced and received. We are currently taking applications for next May installation. The deadline for that is January 31. So that way we have time to have the banners

I guess made and installed. The question would be, were you able to is there a waiting list that's already going to pop into next year?

Yes. Is. Yeah, we're already receiving applications for next year.

So with that in mind, would you guys extend it past CALMEA or maybe bring it into here into the Town Square around the circle where we have all the memorial sites?

We were looking at installing some of the banners inside the loop on Town Square. Those are different light fixtures, so it may require different hardware. But right now, the banners are installed from CALMEA to Ivy, and then they'll come down Kalmia. There's a number of poles that we can utilize. I think there's six that come down Kalmia. If we ever fill up to 60 on Washington and then 12 down Kalmia, we would definitely look at adding more into Town Square Park.

Okay. I love it. We were on a family bike ride, and my little one, like, we were riding all the trails back here, and we came up to Washington. He saluted, like, every single flag or every single banner. I just thought that it's so important for, you know, families to see this and recognize the sacrifice that so many people make. So thank you. And thank you for including the veterans. I love that.

Okay. We're ready for public comments. At this time, we will take public comments. Any person may address the Parks and Recreation Commission on any subject pertaining to city business, which does not relate to any item listed on the agenda. Normally, no action may be considered or taken by the Parks and Recreation Commission on any matter not listed on the agenda. Speakers are limited to three minutes. Madam secretary, do we have any non agenda public comments?

Thank you, chair. We do not have non agenda public comments. Thank

you very much. All matters listed on the consent calendar are to be considered routine by the governing bodies and will be enacted by one motion in the form listed. There will be no discussion of these items unless before the governing body votes on the motion to adopt, specific items are removed from the consent calendar for separate motions. So what we're looking for here are three separate votes. One vote covers it all.

Okay? So what I need is a motion and a second for the items that are on the consent calendar. Okay, and if you'll vote.

Motion carries unanimously. Five zero.

Okay. Item one, as we move forward is the February. May we have a staff report, please?

Yes. You may. Good evening, commissioners. Tonight, I invite, recreation supervisor Victor Pettino up to provide that 2025 aquatics update to you.

Good evening, members of the Parks and Rec Commission. Thank you for the opportunity to allow me to give you this update. So as we know, Cal Oaks Sports Park Pool has been closed since 2013. Reasons vary from maintenance needs to an aging condition of the facility. So that lead that lead to staff to be proactive and figure out new solutions for the continuity of our aquatics program.

So with a long work effort, we partner up with the Marietta Valley Unified School District. And we worked it out to where we were able to utilize the high school pools until we found a better solution for our aquatics program. So for this summer, our programs are gonna run from June 7 all the way to September 28. Primary programming takes from takes a form from June 7 all the way to August 10. And after August 10, programming is limited only on the weekends from 7AM to 4PM, and that's due to the school returning back to regular schedule and then just the limited availability of the the facility.

But this season, we will be operating out of Vista Marietta High School, and we will be offering quadrants programs from Saturday to Tuesday. We offer a variety of programs. We offer public swim. Public swim is a designated time for the residents to have an opportunity to just use the facility at their leisure in a safe controlled environment. We also offer water exercise.

Water exercise is a a good program for anybody that's looking for low impact water activities if they're trying to meet some type of fitness goals or or just trying to be mobile and and and and use some exercise. Currently, now, we're working on finding an instructor through our vendor. But if we don't find a vendor, we're the next best solution is to offer a designated time frame for senior swim, which, again, similar to public swim, has a designated area for them to use the pool at their leisure if they wanna work out in a more quieter, less loud environment for them to do their exercise. We also offer lap swim. Lap swim is more designated for our go getters, uninterrupted swimming between our lanes to exercise for training.

So it's for them, and it's efficient work workout in a in an environment. And we offer it continuously throughout the whole day. The pool allows us just offer lap simultaneously, and our residents take advantage of that all the time. And as as seasons have passed, we are gonna continue offering similar lessons with the collaborative effort with our vendor Swan Aquatics. They're gonna continue offering a range of swimming lessons from adults to IPAP to mommy me classes.

And all those classes are going to be offered both in group and private factors. And like I said, it ranges everything between six months and adults. So that's pretty good. The admissions range anything from $1 to $5 We do have punch passes for our residents, and we have that are $40 sorry, dollars 20. That's just basically we're giving you a discount rated.

And we do offer $40 punch passes for our nonresidents. All the programs and facilities are going to be managed collaborative between TSD staff, school district staff, and then the lifeguard services will be provided by Swine Aquatics. Here, I provided a little bit of our metrics kind of in the past years. You can see here how it kind of increased, it kind of decreased. It really all factors in the pool size and how we're advertising.

It did take a little bit of an impact because residents were used to Kellogg's and now we're transitioning to a different facility. But, you know, I am hopeful to increase our participation here through, like, targeted social media campaigns and on-site banner advertising, a frames, and then other additional outreach efforts to generate some extra interest and share information, social media, maybe some TikTok. I don't know. We'll see what we do. But overall, I'm excited.

I think this is one I don't wanna knock knock on wood, but it's been one of the more productive aquatic formations for '25. And yeah. So that's that's kinda my my my update. I'm open to any questions.

The programs offered this year pretty much what was offered last year?

Yeah. It's just in a more continuous factor. Last summer, it was a little bit more choppy. Wednesday, Tuesday, it was a little confusing, so now it's more a continuous program from Saturday to Tuesday.

What's the targeted social media? What's that look like?

So it would be anything between our Facebook audience, our Instagram audience. We have, you know, we do have a page for CSD. We have a page for Youth Center and those aspects. We're working on the back end to be a little bit more creative, be more spontaneous. We do have some ideas about fun, safe tip videos and things like that promoting aquatics throughout the season. So we're going to get creative, whether it's flyers or some funny videos or whatever it is to get a little bit more engagement out of the residents.

And we're going to be talking just promotion in general later, Later

on this evening, we'll be discussing community input. Yes. I just wanted to make one comment on Victor's analytics. Just please note that the metrics for Cal Oaks was for a pool that was open six days a week, and utilization of Vista's pool was four days a week. So there are some taking into account that Vista's not open as long as Cal Oaks. I just wanted to make sure you knew that.

And at at any point, are you at cap what you whatever perceived capacity would be, but do you feel like you've got a a lot of room to grow over there?

Oh, 100%. I mean, the facility itself lends itself to a larger audience. It's a bigger pool than what Catalogs was. So it definitely does lean itself for a larger capacity.

I think in the report we referenced that lap swim can take place the entire day. So that's one benefit over the pool at Cal Oaks.

And same different for swim lessons. The way they're built, they're offered all day at different levels, different capacities. So that's where in other terms and catalogs, have to stop signal lessons to offer public swim. This is more of a continuous effort. And

the shortened week is because the school has a need for it?

Yeah. Obviously, because it's not our facility, we have to share the facility. And they're you know, we are in prime summer, so, you know, they have some teams and other, you know Mhmm. The the way I the way it is built out, it's through so the facility is rented out to other users. Mhmm. We do get first, you know, digs at it, but that that's what was Right. Available within our means to to to rent out. So do you look at the possibility we've

got other pools at schools. Right? Yep. Would taking advantage of maybe those empty days and using another pool or in another part of the city, which would appeal to people that are maybe closer to it?

I think in retrospect, this sounds like a good idea. But I think splitting up programs may may confuse residents. And then and it it may be a little task tasking on staff. But just like us, we have an improvement plan for fields during the summer, so does the school district. So they also shut down their pools for maintenance and other projects that they have. So we try to work with them ahead advance to see what location would be best for our program. Vista has been the one that offers the best quality programming. Any other questions?

Brochure.

Good evening, commissioners. For discussion item number two, the commission is asked to review and provide feedback on updating the existing FAQ FAQ brochure, which has served as a key resource for residents since 2015. As community needs and recreational offerings have evolved, staff recommends revising the brochure to ensure accuracy and relevance. Proposed updates include refreshing the brand elements, the branding elements, revising information on aquatics and the skate park, adding new topics such as park projects, events, sports, e bikes, and park rangers. Incorporating a QR code would improve accessibility and facilitate sharing.

Commissioners may submit recommendations directly to staff at any point during this this meeting. And or we can discuss bringing this item back at a future meeting to discuss additional additions to the FAQ brochure. You are all provided not just the electronic copy in your packet, but we have since also gave you a handout for this evening's discussion. So with that, I am happy to listen to additions, corrections, removals, revisions. Whatever you have, I'm I'm here to answer questions, receive additional information, for the inclusion of this brochure.

I guess my first question is how do we go ten years without updating this?

Completely.

It definitely needed to be looked at prior to this. But remember, so much going on with COVID. I know that gets blamed for a lot of things. At the time, we didn't have a management analyst. I was performing management analyst duties as well as supervisor duties.

And so some things that I have a very long list that I want to improve and update on just had to be at a lesser priority. Now that we have our management analysts in place, we have some extra help in our office, you as a commission will be now seeing more of these items come your way for policy updates, these types of brochure updates, and getting input feedback from you so that we can communicate and make things more relevant to our community.

I'm looking at just the whole idea of a brochure. And it seems very 1980s.

It does.

And I'm wondering how many of these where are these distributed? How many get printed? What type of cost is that? And could we put a QR code on a placard, have people look at it on their phone and save that cost and the convenience?

Yes. That is one of recommendations is the QR code, 100%. The printing surprisingly isn't as expensive as you might think. I haven't done price comparisons on anything just yet. I thought we'd get some feedback as to whether or not we need to do a printed guide, or do we want to do electronic information to the community in some fashion? That's all up in the air. But I believe that we need to get this information out to the community in some fashion.

So so, Leah, the there hasn't been a printed guide distributed to households in several years. Right?

A printed recreation guide? So we have merged that with the MORE Murrieta. So there is a printed guide. It's on a reduced scale, but much of the information that was recreation guide is in the monthly Mor Murrieta. Okay.

And there is a printed publication that gets mailed to houses twice a year from the city?

In terms of a recreation guide?

Well, just in terms of the city in general. This information could be included in along with the QR code too. Would the cost of that's already being done. Because I think I get I don't know if it's once or twice a year it shows up in the mail. It's just from the city in general and tells what everybody's doing.

I could check. I think Murrieta is mostly electronic. I'm not familiar with another guide that the city issues twice a year.

I think the one that we send out for all of our classes and everything is once a year.

That has all been merged into the Moore Murrieta.

Okay.

So the recreation department no longer issues a recreation guide.

Okay. I would say that obviously a lot of updating of information. I've got to believe that the vast amount of the intake on something like this is gonna to be online. And you could incorporate the QR codes. You could incorporate them at several places in this or links where if they really wanted to do a little deeper dive on the senior center and everything that's involved.

Because if you look at the senior center and the youth center, it really there's so much going on. So if you had something like this that had kind of a Reader's Digest about the senior center, for instance, where they could have a QR not a well, QR code maybe, but also just a link that somebody that's on the internet can click on and get the whole McGillicuddy when it comes to what's available at the senior center or the youth center as part of this. Obviously, not in the printed form, but when somebody is online looking at it like we're looking at it here today to where they could access more information very intuitively and organically.

So what I'm hearing is rather than a printed guide, something similar with these questions and then with the links leading back to the website.

Yeah. I've got to believe it. You'd get a lot more particularly so much of this, our city is trending younger, younger, unlike some older people.

You're the one who mentioned the Reader's Digest. Just Yeah. Want point that

to really develop this with the intention of making a bigger online impact with it than leaving a stack of 25 at the visitor center at the chamber, however you would distribute something like this. But links and QR codes definitely to look at a bigger picture without having to click on a bunch of other stuff.

And plus using all electronically, could be updated anytime you need to update it. The aquatics program changes and it's at a different pool next year or whatever happens. Bang. Somebody could take care of that in a matter of hours instead of waiting for a new brochure to be printed.

Okay.

Because we're doing so much that I mean, this is nothing in relation to the effort and the results that you guys are getting.

Absolutely. So an electronic so if a resident says, I want information about the pool, or we just say information about the electronic guide, information about pool with a link to where the landing page is on the for the pool.

Yeah. If you have questions could have this presentation, you know, roughly. Mhmm. But, you know, again, there's not much room on here, but kind of the Reader's Digest. And then, you know, click so somebody is looking at it, they're 28 with three children, they're not really interested in the senior center. They can click on the QR code that's associated with just their interest or a link.

Okay.

Yeah. Or you can have like the QR codes, window stickers, that's library that would direct them to FAQs

about

the library or other facilities. You could have them on park signs. Because we are moving more tech savvy, so I think these are something that would just wind up in the trash for most people. We don't wanna be wasteful. But I think, yeah, just a link in the website or each tab of whatever, you know, an individual is searching for would just have an FAQ. Because most people know how to navigate the website. So just having an FAQ under each individual, like pools, parks, skate park, frequently asked questions for each one?

So most of that information are already on the landing pages. So what we were looking at is not something that's on the website that refers to the website. We're looking at something that we could maybe hand out on cards at the birthday bash or something that says, if you're interested about the pool or so on, here's where you need to go. Not necessarily something that's already on the website that links back to the website.

I think I'm confused now. So if the city's got their booth at the birthday bash where they're selling the shirts. And if they had really just a card to hand out to people with a QR code if they're interested in more about the city, something like that with almost no basic information other than the QR code. Is that what you're thinking?

No. A little bit deeper than that. If you're going to the website and you're already there, you don't necessarily need to have a QR code that takes you back to the website.

Right.

Okay. So what we're looking at doing is some sort of something that we can, either on a giant, a frame where they can click a QR code or something. It doesn't have to be an individual card. It can be just the QR code that takes them to the website, specifically what they're looking for. It doesn't have to be as elaborate as answering every single question. But I want to provide more ways for the community to find the information that they need. That's what I'm I'm trying to provide the community. Mhmm.

So we're going to talk about item three, soliciting community input, which kind of dovetails into this.

100%. That's why they're both on the same night?

That's right. So in my mind, dovetailing into this issue and I've talked about it before, and I'm no PR guy. But in my efforts to promote on the internet. So I go to the clickety clack. Then I go to the worldwide webby and I'm there.

And so to promote my lodge activities, working on the theory that somebody might not wake up in the morning and go, oh, want to I think there's an elk's lodge over there. I want to find out all about it. We do a lot of social media on Facebook. I'm sure there are other avenues, but it's the only one that I'm familiar with and I'm the one that's doing it. But we get thousands of connections that way.

So it's not somebody that woke up saying, oh, I wonder if there's bingo on Thursday nights. But it's somebody that stumbles across it on myriad of talks and goes, I hadn't thought about that, but I'd like to play bingo. So in my mind, what we're doing across and and I could be wrong because I don't spend all my time on the clickety clack. But in my mind, we're waiting for somebody to wake up and go, I think I wanna city is doing for my children this weekend. And we wait for them to go to the website and click on it and find out rather than getting them putting it on Facebook.

And, again, I go back to, like, Murrieta talks and Wildemire talks. All of a sudden, you're in front of like 25,000 or 30,000 people on some of those Facebook pages. So I would just say there are other avenues both for parks and for this type of information we're talking about here, there might be another way than just posting it on the city Facebook page.

Well, if you recall from the parks and recreation master plan update two weeks ago, the majority of people get their information from our website, not from social media. So what I want to do is find ways to steer them back to our website, because that's where all the information is, anyways. So whether it's updating something to get the community to go, this is where I need to go, instead of when they're on the website, sometimes to get to the pool or the aquatics, you have to go three or four clicks deep. I want to give them to the information that they want directly.

Which would be a QR code?

Which exactly. So that's the information and the feedback I wanna get from the commission tonight. So we don't necessarily need to have an FAQ brochure, but something, whether it's, even poster boards with interested in the pool? Click here or scan this QR code. If you're interested in military banners, this QR code. And if you notice, we've updated the military banners with the QR codes. And I believe it's next meeting you'll find that there are two other programs we've assigned QR codes to. So that's feedback that I'm hoping to get from commissioners.

If you think through that, you could do even a brochure or a card that would give multiple links to multiple things that we've got going on and not have to even worry about the content here. Yeah.

So that's the feedback I'm hoping to get from commission tonight.

I was also just Marietta Police Department has a fantastic Facebook page. We all know that. I was just looking. They've got 60,000 followers of their Facebook page. So they're doing something over there. I realized a lot of it's PR. I mean, occasionally, it's today, there was an incident. They were able to reach out on that. But a lot of it is they just awarded a bunch of officers and and staff with different awards and bringing that out. They do a terrific job, and they're right over there. And and maybe tap into what they're not tap into what they're doing, but, you know, not reinvent the wheel here here. This Marietta Parks and Rec Facebook page and see if we get 60,000 followers.

So or 6,000. I guess that's where I'm coming from is, you know, it's not like I don't pay attention to what Parks and Rec are doing. Mhmm. But I seem to see a lot more from the Marietta website, Marietta Police website, than I do from what we're doing. And I think what John is saying is I'm not sure what they're doing differently than we are. But they've got a little bit of a tongue in cheek approach.

And Oh, it's hilarious sometimes.

Yeah. Yeah. But but it shows up a bunch and I don't see that from us. So, you know, if if we looked at that angle a little differently, be a little more aggressive aggressive with that, it could make a big difference. Because I know what all the plan says. And I'm not trying to be picky here. But the fact that people are going to the city's website and not using social media is because maybe there's not much social media to use.

Well, post regularly for the events and the programs Instagram. So we have the senior center Facebook page, the CSD Facebook page, Instagram for the youth center, and then the city's website as well. Even the city's website can't compare or the city's Facebook page cannot compare to the PD's Facebook page. But yes, we post regularly. They have a dedicated person that's all they do is post onto their PD Facebook page.

We have staff Laura and her team, her team of one posts for events. Victor posts for, youth adult sports in the pool, and, Michelle posts for recreation classes. And then we also have the information that goes out in more Marietta. We can certainly look at increasing the number of posts that we do on Facebook see.

I'm just you know, I you know, obviously, I don't see all that, and I wish I did. And I'm, you know, gonna go back and try to see why I'm not. But anyway, point taken.

But Well, I think it might have a lot to do with, like, algorithms as depends on what you're searching, what people are searching for. I know a lot of people, including myself, follow the PD to find out what's happening in a certain area. So perhaps it might be a needalgorithm issue. Are we offering the city enough enough need to follow us? Whereas, obviously, there's a need to follow the PD because we need to know what's going on in the community safety wise, or roads are shut down, or why am I hearing sirens, or why is there a big police presence here? So it might be, are we providing enough incentive for people to want to follow or the algorithm to kick them to our page or to see our page more?

Victor is definitely our social media guru. He knows the analytics behind that, how many clicks we get, and so on. So thank you for coming.

We're just kind of spitballing here.

No, no. You guys are completely in the wheelhouse. You guys understand. Yeah, a lot of it has to be with analytics, algorithms. I will say a lot of it also is you touched on that point, tongue in cheek.

I think they could get away with a lot way more than what we can. We will we will get completely decimated in the comment comment section that we put some any relevant things on there. I mean, we were just literally we posted something about summer camps, they're already mad because we're not posting a half day charge for summer camps. So I think a little bit of that is just having the understanding that social media is about clickbait and about quick gratification where Parks and Rec really isn't that the you know, it's not it's your your Prius. So it's not the it's not the Corvette.

So kinda understanding that we need to get creative, and that that that was my point from the get go that we need to be a little bit more creative and more fun, maybe really be more like the Parks and Rec TV show than than than what is going on. So that's something definitely that we're talking about amongst our team to figure out how can we get a little bit more creative with our verbiage, with our, you know, our flyers, some videos, being funny. What is the line that Parks and Rec can kind of habitually cross where PD has full reign? They're PD. Who's gonna tell PD no? So kinda kinda that's where we're at. And and I know that's a difficult part, but I understand where you guys are going. Well, you

can't make many people happy.

Yeah. Again, you know, it it is parks and rec. I I think you guys are on the right direction. Could be anything from a QR code expanding into another brochure that's digital that provides all this content. It could be in a different capacity. I think it's attention span, too, that we need to look at. A lot of that has to be analyzed. I don't think a lot of people want to see the smorgasbord of words. They want to see loud, bold, hey. Hey, click here.

Click here. So we understand that. But how do we compact the, you know, the immense of immensity of what rec is into small portions? So we understand it's a difficult task, but I I think, you know, trying to trying to start a draft of maybe a QR codes or a brochure, what we had before where it's you know, they could sit through it and they could figure all that out is is something to talk about.

PD does have a line they can't cross.

Yeah. But, I mean, if you look at their content, it's it's it's a very, thin line.

They're showing faces, and everybody's in this until proven guilty in that whole they used to put faces up there. Yeah. Yeah. And I know they're getting a lot of heat on that.

And it's not for a lack of research. We've seen other parks and recs try their best to get to there's a threshold that parks and recs they get to Because there's so much content, there's so much things that we're doing, we can't overly saturate the Facebook also. Little different It's quality

and quantity of content? Correct.

I think there's things we're not tapping in. I know TikTok is a touchy subject, but that's an avenue that we could I don't see a lot of parks and rec departments tapping into that portion. That's maybe something that we look at. Obviously, there's lot of legal things going on. But there's multiple things that we could look at. It's just what's our capacity? What is our threshold? How much do we want to innovate in that space? I

think you've hit it there, Victor. I think in my twenty five years, don't reinvent the wheel. Go out there and look and see what other people are doing, And what's working and who's getting the algorithm and who's getting the hits. But I just had this random thought. With summer coming up, you all these amazing programs. What if there's like a game Myriad of Residence can do that would draw them to also I think with the QR code I guess this is my marketing hat I think about making it so when people looks at it, look at that QR code, it has like water. I don't know. You know it's a pool. You know it's a military band. You know what I mean? Make it stand out. Yeah. And so people don't because they don't want to read. Nobody's gonna read. I figured that out.

We were just talking about that, Roseanne and I, at the beginning. Like, people don't read. So you have to make it quick Yeah. Short, you know, and to the point. But I do think there are times, Leah, and I I where I may not wanna print this whole thing out. But if I'm visiting your a city, there are times that I wanna print something or I want to take a picture of it on the do you know what I mean? So it's I can take it with me.

Yeah.

Wherever I take it. Yes. We have all our flyers at all our facilities. We have the And it's the misconception that that it's just posting. Right? It's not just posting. There there is an art to it. There there is a lot of nuance to it. There there is just multiple things. And if you do have a dedicated person that all they're doing is social media, they already have a hand over us. And we don't have that luxury to just be on social media 20 fourseven. It has to be a shared effort. But we definitely could

Are you using I'm not gonna remember. I think Canva has it. But are you using where you can preschedule things and it just goes Yeah.

So Facebook has like a Yeah. It's gonna be a business suite and a planner. So we definitely plan a fire month. So try to hit certain demographic time frames when they're out of work between some people driving beyond social media. There are certain time frames. We're trying our best to hit those analytics and trying to get on the good side of

I think too

interacting. I always found sorry, Leo. It's interacting with the community. So when you do get the like, when is the stupid pool open? You know what I mean? Whatever. I think just answering it. Like, I always used to have literally like a thing. I would just copy and paste it. Like, it was just already done. Because the same questions are always the same. Right? But then I feel like the community feels listened to.

100%.

It's it's engagement. Right?

It's it's the it's the give and go.

And I literally was on, like, you know, to Michael talk, whatever it was, next door, whatever. And I was just trying to answer it while running, you know, everything else and doing a full time job. So I do think it's just having things just stick it in.

Yeah. Know what I mean? That's great way.

And I know you don't have a full time person doing that. It's kind of a collaborative effort. The city has public information officers. Right?

Yes. We have one.

Have one or

We have one and an turn.

Okay. So there's a person assigned whose job it is to promote Citi.

Yeah. And that's something we've kicked around to Right.

Maybe Having having been in that business for a few years.

Establish some kind of, maybe template, some kind of stylist, some type of where they sift through the content and provide guidance

for it.

So that's something that we're definitely talking about.

I know Parks and Rec doesn't have a full time person, but the city has a full time person. The job is to promote the city events. Okay.

In addition, you need to know your target audience. Facebook is for older adults, TikTok, much younger millennials. Instagram is for younger kids. So on our Instagram accounts, you'll see all of our videos and reels and the fun stuff. Not to say that our Facebook posts aren't necessarily fun, but they're mostly flyers and static information because that's what the older adults are looking for. They're looking for dates, times, locations,

not

necessarily the videos that Instagram has at the youth center.

What we need is a recreation roundup. That's what we need every week. Something that is My grandkids are

on Instagram. They wouldn't know Facebook.

So we do have a social media committee, of which Victor is the lead. And there are we're getting back into it now that we have Ashley has been promoted to senior recreation coordinator. We have our senior recreation coordinator for our special events. That slot's filled. And we'll be under filling Ashley's previous position of recreation coordinator. So we have a full complement of staff, so you will see additional postings on social media, Instagram, across all platforms. They meet how often do you meet?

It's during our supervisor meeting. So we're definitely working on trying to get something more

But cohesive, for if I can steer the conversation back to the FAQ brochure, brochure, it's not necessarily the actual brochure we were looking to replicate. Were looking at how to condense, refine that information, distill it in some sort of format that gets people the information that they need without having to go to the website and drill down three or four clicks. That's that's the goal I was hoping, to get comments back from commission. So if that means, dedicating a QR code for each one of the kind of categories, if you will, putting it on a poster board or even another or a retractable banner like we have for the active duty and veterans banners, things like that. If there's a way that without having to necessarily print these en masse, a way to get the people to the website and get them the information.

That's what I was hoping to hear from the commission this evening.

I went to a chamber event not too long and I would say most of the people there, they just had the little stand ups with the QR And it was great. You know, a couple people had business cards with QR codes that you could take with you, but I thought it was really great because then I have it saved. It's in my phone if I need it. And kind of jumping off what Chris said, what if you use the birthday bash as sort of a kick off of a new sort of social media? And maybe you do, I don't know, maybe a contest of some sort, and you can put the QR code on the big screen or something and have everybody in the audience just sort of get engaged.

I don't know, maybe you do a poster, I don't know. Do you know what I mean? Just like thinking outside of how to get the community more engaged in going and really looking for stuff.

That's an excellent point. There's kind of a game that you can play. It's called Blue Cat. It's called Blue Cat, I believe. There's similar types of these games. And what we could do is take some of these questions off of this FAQ, and it's a timed game. So you'd say, know, when was the city incorporated? And then there would be options, and then they'd have so many minutes to do that. Then at the end, you could see who won or who came in first, second, third, and there could be prizes for them. That would be a unique way to get the information out to the community.

Absolutely. But back to the FAQ brochure, I'm hearing that we're not necessarily wanting to reprint an FAQ brochure, but in some fashion take the categories, maybe highlight or link them or QR code them, and get them back to the website without having to keep to drill down.

So two suggestions in that regard. One is, is it feasible to create a QR code that just links to the FAQs, and the FAQs have a word search?

100%.

That would be my recommendation. Part B would be to listen to the five of us critique the FAQs and try to distill all of that is going to be really difficult. I would recommend setting up an ad hoc just to come up with verbiage, review that verbiage with the five once it's put together and then go from there.

Excellent. Love that idea.

Really verbiage is all on the website now. It's a matter of just being able to get to it quickly.

But it's wrong. What's on there is wrong. On here, what's on the website is wrong.

Has the website been updated?

I think it's as up to date as we have it. It references Maybe

I'm wrong. I thought I had looked at the the pool information, and I thought the pool information was incorrect.

It's been updated. Do you know when the last time you you looked at it? Last If you were if you looked at it two months, maybe three months, then, yes, it was incorrect. But it has been since then, it has been updated. Okay.

I'll take the hit on that.

I like the idea of an ad hoc committee, maybe to kind of distill some of these questions and make sure that we are communicating to the community the information that they want to hear. The information on the skate park, information on upcoming projects that are coming up like pickleball and those things. We want to make sure that people are aware that we're getting our third dog park, that we are getting more pickleball courts, that we are lighting the tennis courts, we're trying to expand programming and activities to them all the tot lots that were done. So that would help from getting that information from the commission to make sure that we're targeting those that information to the community.

I think just going back to the discussion about social and the impact that social has, both Lake Elsinore and Woldemar, to my knowledge, have so you've got me very, very nervous now, Victor, if I start treading on territory here have a social media presence where it's Murrieta minute or it's I'm sorry, Lake Elsinore minute or a minute with the mayor type of thing where upcoming projects are discussed. Mhmm. And it's posted on it's it's a TikTok video, or it's a an Instagram video. And I think that's getting to the right audience. And I think that's a real easy thing to do.

Certainly recommend looking at something in that direction.

I'm sure I could convince Brian to be on camera and discuss all the upcoming projects.

Well, Temecula's got Stew, James Stew, one of the city council members who drives around an old car and goes to interesting places. And they just had the guy that produced a lot of that stuff. He just retired. That was He'd been doing that a long time. And those things come up. And they're amusing. But they tell a story, too. You see well, I mean, with this project with the 15, every two weeks I'm seeing, hey, it's almost done. Hey. And And I guess it's done now.

But keeping people aware of those type of projects. And they have a spokesperson who stands up and basically does so. So just, yeah, something to think about.

So our focus will be on recreation as much as I'm sure that there is an additional need for the community to find out about more citywide projects. We'll keep our focus on recreation. But yeah, absolutely.

Right. Even those CIP projects we were talking about tonight, Park Todd lots that were just done, and what's coming down the line with the library and stuff like that.

Yeah. Okay. So I think I have enough direction from, commission this evening, and we'll put something together. Does commission wish to have, follow-up on this item? Would you just like to be surprised and see it on the website, in the events?

I wanna see Victor on

TikTok. Are

you sure? You guys got we got my brain going, so I I have a bunch of ideas now, and and Ashley's gonna suffer with me. Okay. Yeah. I got some ideas. Okay. Like the kids say, let me cook. Yeah.

I'll definitely be crashing their social media meetings every now and again, and we'll come up with some strategies. The most important thing I want everybody to take out from this is that we're actively trying to engage the community to get the information out. That's the whole purpose. And so we'll come up and strategize. It doesn't necessarily have information, but we'll come up with some unique ideas, and then we'll report back out to the commission probably in the recreation report or in some format so you get an idea of where we're at, what we've done, and where we're going to go.

You know, I'm a big believer in never having an original thought, but being able to steal lots of them. Have you looked and seen a city that you think is doing an exceptional job with this and just you have? Yes. And you found them?

Yep. Okay. Whittier. Okay.

Good. You know, there you go.

Whittier is probably the staple right now. If you guys ever have a chance, go check out their parks and rec. They I think they do a great job of how they how they they establish their content. And that's something that we're like I said, we're trying to work towards.

So They they have a Linguine park that's the size of a

small town. Yes. Again, yes. And that's why they make it easy. So, again again, a a lot of social media is is a little bit niche. So I think we just have to kinda stick to our guns and what we have and then kinda put the the spotlight on the amenities that we have as recreation. But we have to give a different spin in a creative way. We'll get to it.

For me, it's Lugan and Miguel, their website, their platforms, and so on. Okay? Okay.

So we have to

make sure we cover that three years?

I believe so. I have enough direction to take this information. Again, I'll crash the social media committee meeting, and we'll brainstorm. And we'll report out to the commission on how we're moving forward on this. Okay?

I am so sorry. I do you have your microphone on? I'm sorry.

No. And I was told this. I this is really her fault It's my fault. Because she's the one that's in charge of turning on my mic.

Yeah. I'm doing it for him, and I dropped the ball.

It's see? Easily done. Easily done. I

had one job.

One job. So there, we wanna talk about the date not being on top of July 4. Right?

Well, item I think we skipped item three.

Right. And I right.

Would you like

I me to

thought I asked you about item three. Have we completed item three?

My apologies. I it was item two. Okay. Would you like a report out on item three?

I most certainly would.

Okay. All right. So good evening once again, commissioners. For discussion item number three, the Commission is asked to consider effective strategies for gathering public input to improve programming events and facilities managed by the Community Services Department. Currently, no consistent protocol exists for soliciting feedback, and while occasional surveys have been conducted, a more structured approach is needed.

Proposed strategies include QR code surveys at events, expanded participant feedback for recreation classes, opportunities for community input on facility design, and a dedicated website feedback button. Strengthening engagement efforts will help ensure offerings align with residents' needs and interests while fostering a more invested community. The commission's insights will be instrumental in shaping a meaningful public participation framework. So what I was hoping for on this item, it dovetails nicely with the previous item. But in this item in particular, for example, we have recreation programs, karate and dance and food classes and those types of programs.

We can issue a survey to the actual participants asking them what they liked, what they didn't like, was the temperature okay, was the instruction okay. Gather that feedback from the actual participants and relay that back to the instructors. And make the programming or the recreation class itself more refined and catered to perhaps particular needs or interests. Maybe they're in the food class, maybe they want to do desserts or a particular dessert, finding that information and then relaying it back to the instructors. That's one type of thing.

The other idea was to perhaps include on our website, recreation landing page, a feedback button where they can where the community can click the button and and say and provide us input with on anything recreation related. Do Do they think the trail needs to be connected from this point to this point? Or maybe they want a different type of event or activity within the birthday bash. Maybe they don't want, heaven forbid, the hose down anymore. Maybe they want the sprinklers turned on.

I don't know. Any type of activity or event or input regarding all of that. We want to hear from them. And that's one way to get it, a feedback button. And then also at events in particular, maybe A frames out in the park with the QR code that takes them to a five question yesno with a comment section at the end if they wanted to provide it. Did they like the ban? Were the fireworks not loud enough? Were did they

wanna

see different types of food vendors? Those types of things so that we can take that information, distill it, keep it for how to improve the event next year. So that's the type of community input that I was looking how to create and convey to the community and get commissions ideas on what else we can possibly do to make our programming the best.

I like the idea of the survey and the classes. The only thing I would recommend is, like, every time I go to Lowe's, I get a survey. I might go pick up two bricks, I get a 30 question survey. How did you like in a scale of one to 10, how is this? How is that? Would you recommend Lowe's for your and I'm I'm 10 questions in, and I just dump it. Because I'm not going to sit there for a half an hour and answer it. And the same with the classes. Maybe the idea of a five question with a comment section, it probably works. People can do that.

The other things just don't work. The surveys are just too long. I got nothing to do anyhow, but I'm not doing that. Exactly.

Five questions. Yes or did you like the ban? Yes or no? Is there and then an open ended question at the end. Is there anything else that you would like to see improved for next year?

How long have you lived in Marietta? Is this your first time attending this the birthday badge? Did you like the band? What did you yeah. And then come what did you like? What what could be improved? Bang bang. Five questions.

You could do text polling too at events. Text polling? Text polling. Events. That'll that's usually a fun thing

to do. It's immediate. When I go to concerts, a lot of times they have that text here, text at this to tell us whatever the question is. Yeah. Okay.

So and you're looking for structure too to where this is an ongoing thing that we're doing at all of our events on a continuous basis.

Mhmm. Yes. Right? Yes. Yeah.

So we have, you know, surveys after the recreation classes. So I think that's easy enough to do. And then the feedback button on the website. I think that should be fairly easy as well. I like the idea of text polling. If we had a screen of some sort at the birthday bash, we could do something like that. And then the QR codes that lead them to, again, a very short yesno questionnaire just to get feedback so that we know we're providing the public with what they really want.

I can't remember what it's called. Victor might know. But I've been to conferences where they'll ask a question and you give answers, then it shows up on the screen. I can't remember what it's calling. I think we're talking about it. Yeah, don't know.

Instant feedback.

It's instant feedback. Yeah. So I can look, Leah, and email you. But it's really quite cool to watch, like, you had that big screen. Like, I keep thinking birthday bash, you know. And you could ask those whatever even silly questions. Know, make it fun. You know, how do you do the YMCA? How many people know how? You know, and then everybody could up and do it. I don't know. Just those ideas. But I'll try to find it. Alright. It's been a while since I used it.

All very good ideas. Thank you very much. I didn't know, if you have additional ideas that you want to convey, that's fine. You can send them to me by email. The goal again here is to engage our community, make sure we're on the right path, that we're providing the programming and the elements and events that they really want to see. And so, that's what we're hoping to achieve by this. Okay. With that, I'm good with continuing on if, commission wants to continue on.

Okay. Anything else here, guys? And gals? Oh, thank you. Here we go. Yeah. Somebody's looking out for me.

Okay. For discussion item number four, due to the proximity of the next regular commission meeting to the fourth of July holiday, staff recommends canceling the 07/03/2025 meeting and considering an alternate date for a special meeting later in the month. The holiday observance may impact attendance among commissioners, staff, and the public, potentially leading to quorum issues and reduction in participation. Rescheduling ensures that key discussions can proceed effectively without conflicting with holiday plans. The commission is invited to discuss dates that allow the necessary business to continue while accommodating schedules.

So part of this is I will be on vacation those two weeks, the first two weeks in July. I did not get a volunteer who wanted to lead the July 3 meeting. So I'm happy to discuss with the commission an alternative date. It doesn't necessarily need to be on a Thursday, but if you do choose a different date, we have to look at, planning commission meetings and, city council meetings.

Can we push it back to the seventeenth? Is the jury going be on the first two weeks?

I think that would be good. I think I look

I'm more in tune with the twenty fourth. I can't I can't be here on the seventeenth. Okay. Okay.

So, I will be at Comic Con on July 24 as Well,

we're like finding out where your priorities are.

So have to go get just watch. Those dates have been approved too for me to have off.

Charity Charity has her Wonder Woman costume. So so

So instance, could we look at are you gonna be Comic Con many nights or one

night? Or

I will be Comic Con ing on the twenty fourth, twenty fifth, and then Saturday and Sunday.

Wow. Take pictures.

Yes, I do.

Okay. So how about if we look at the twenty second, twenty third?

01/02 so the twenty second, that Tuesday, there is no council meeting because, council meets the first and third Tuesdays, so July 1 and July 15. So the Tuesday, the twenty second, I still need to confirm with the city clerk and the city manager's office, but, to the best of my knowledge, I don't think there is anything on July 22.

What what does that look like?

That's fine with me, Sophie, as far as I know.

Chris? Yes. Okay.

Let's look at the twenty second, and then you'll get with us.

Okay. We'll confirm, and we'll let, commission know on that date. Yeah. July is a, a busy month for me. It's also my dad's ninetieth birthday, so I will be going up to Washington to visit him as well. Oh, cool. I know. Okay. Last but not least

Parks and Recreation Commission agenda forecast.

Yes. So this report aims to facilitate a productive discussion regarding the future topics of the Parks and Recreation Commission agenda. Would the Commission like to see anything modified, added to, deleted from this list of proposed topics. So at the top, you'll see, just as an FYI, the Parks and Recreation Master Plan and the Trails Master Plans will be coming before the Planning Commission on May 14 and then council on June 5. And then assuming everything works well, it'll be a special meeting for July, July 22.

So I'm hoping to convince the development services department to come in and provide an update on multi housing plans that are coming into Marietta and how affect the increase in the population, how that might affect the recreation programming we currently offer. If not, I'll try and find a date that works best for them. And then we'll be meeting in September 4. Any of these items for July and September need to be modified, changed, moved, or if there's another specific topic that commission would like to hear, we can definitely add it to one of these dates.

I'm certainly good with what's there. Does anybody have anything to add? I think some of this

needs to remain fluid because there are going to be times when issues arise and that we want to may want to answer. So, I don't know necessarily how you show that on this chart, but I agree with the Chairman. This is a good this is great substance or content rather. And but just to allow for the flexibility to add something ad hoc.

Well, Leah, you've touched on the difficulties with that in the past. Refresh our minds as to like, lead time and all that business that is involved with throwing something in.

So our agenda forecast emulates, the same process that the city council's agenda forecast goes through. They don't necessarily, share it in the same manner that we share the, Parks and Recreation Commission agenda forecast, but they have one as well, and councils council is privy to that. So we follow the same guidelines. So at a council meeting, it is an agendized item asking council to add, delete, or modify the agenda forecast or if there's any other topic that they would like to include. So that's the process we follow.

We don't necessarily deny any Parks and Recreation Commissioner that says, hey, could we add this to the agenda? What would happen is if there is a topic that the commission would like to an individual commissioner that would like to have presented, we would put it where we felt it was best on the agenda forecast, and then it would be discussed at the next commission meeting. And that's very similar to how the city council operates their agenda forecast.

I think we've discussed this before. I think the only flaw in that logic the council meets every two weeks and we meet every two months.

Yes. Same process we've been directed to follow.

Okay. Can I just go on the record and say I think there's a flaw in the process?

Yes. Absolutely. So if this looks

So but what we're saying here is that to add something on to this list we need to approve it.

Not necessarily.

No? No.

No. Because you approved the agenda

Right.

At the commission meeting.

Right.

So we're asking for additional topics. If there's a topic that you want included, we will add it to the agenda forecast.

Right. Okay.

And you can move things up, move things back. And if you think any of these topics aren't something that you want to hear about, we can remove it.

Do any commission member have announcements? This is an opportunity for commissioners to provide miscellaneous reports and announcements. Commissioners, are there any announcements?

I just wanted to announce that I'm looking forward to the the concerts coming up at the at the Jazz 1 in a couple weeks. I a big Blood, Sweat, and Tears fan from way back when. And all I see is comments that say, these aren't the original members. Well, that was fifty five years ago. Half of them are dead. And David Clayton Thomas, was a lead singer, is 83 years old and is retired, lives in Canada. So those type of you you can't one of the things. You can't please everybody, but, you know, you you've got the Count Basie Orchestra together. You wouldn't get the original members. I'm just saying that time it's a very reasonable price, and it's a fun evening. And I'm I'm looking forward to the whole series.

Yeah.

She's like, what's Count Basie?

She knows Count chocolate. Anyhow. And I'm looking for looking forward to those this summer. And and I thought after a few hiccups last year that they went very well. So

Good. Okay. Anything else? Okay. With that said, with no further business, this meeting is adjourned. It's, 08:14PM.