City Council - Regular Meeting

Good evening everybody. It is 6:30 and we have a quorum. So I'm going to call to order the more city council meeting scheduled for May 4th, 2026. Would you call the role, please? Kathy Griffith here. Sid here. Melissa Hunt, Louis Williams here, Adam Webb here, Rob Clark, Mark Ham here. Would you please stand for the pledge of

allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Item two is our consent docket. Need a motion. Make a motion to approve the consent docket items A through C. Second. Would you call the vote, please? Kathy Griffith, yes. Sid Porter, yes. Louie Williams, yes. Adam Webb, yes.

Mark Ham,

yes. Consent docket passes. Now, at this time, we're going to recess the city council meeting and convene a public hearing. Item three is conduct a public hearing for the purpose of giving members of the public an opportunity to be heard prior to the city council vote on the proposed project veneer's economic development project plan. Nobody signed up. Is there anybody here that would like to speak to this? Der, did you have some? Just going to uh let you all know city council members that this is the second of two public hearings that we have held um regarding the um proposed project verer's tiff um project plan. Emily Pomememoroy um who is serving as special counsel to the city is here as am I to answer any questions if you have any

and any of from the public as well. Council any questions? No

hearing none from the audience. At this time I'll we will recess the public hearing and we're going to reconvene the city council meeting and look at item four is consider approval of ordinance number 107726 approving and adoption of the project veneer's economic development project plan pursuant to the Oklahoma land development act identifying and establishing three advalorum tax increment districts A B and C designating and adopting project area in the increment district boundaries, deferring and naming and the date uh of the creation of the increment districts A, B, and C, adopting certain findings, and authorizing the more economic development authority to carry out and administer the project plan, establishing a tax appointment fund, declaring appropriated funds to be special funds for the more economic development authority, authorizing the use in the incurrent revenues, for the payment of certain project costs, authorizing the city of Moore to carry out certain provisions of the project plan, ratifying and confirming the actions, recommendations, and the findings of the city more local development act review committee and the more planning commission directing continuing appointments and providing for severability. Mayor and council, this is the ordinance again um relating to the um tax increment financing project plan for project verers. It has been approved by the tax increment financing committee um and recommended and then also recommended by the planning commission. So this is your opportunity for any questions that you have about the project plan, the map um and again special counsel is still here questions for her or myself. So, I do have one question just to refresh my memory. Uh, we've got the districts A, B, and C.

That's right. Uh, the original company is going to be on A. That's right. Uh, there's potentially a second for B, we believe. Right. And each of those A, B, and C. If someone is on it during the tenure of this tiff, their tax revenue goes into this fund. We will we will do each tiff independently. So TIFF A is the first TIFF and that will start within the next few months sometime summer to late summer. And then if we decide to should you all decide to go um and and

launch TIFF B then we would do that. But TIFF A can stand alone and then TIFF B stands alone and then tiff C's. So what if B and C are not occupied during this tenure? A can pay for the whole thing. Absolutely. That is correct. Okay. Yeah. All right. I'm good. Thank you. Okay. All right. Any other questions from Dra? Just one more on um this only goes through if number A decides to do everything right. Um I mean nothing official, no official announcements been made or nothing like that or anything. So

that is correct. Right. Correct. So this is only it only takes place if the company follows through with their end which is all documented in the project plan. So they have to meet certain criteria which is completing the project, completing the build to a certain point, operating the um business as stated, but they have broken ground um last week and so they have started their project. Okay. And so we're we're good then with going ahead with the investment of the roads and the signals and all that just on the fact that they are starting this whole process.

Correct. And they own the property outright. So again the developer came in purchased the property and then there was a simultaneous closing with the existing company for half of the tw So of the 50 acres they purchased half 25 acres for this project for Tiff. Correct. And that is the company that the representative was here um about a month or so ago um through CBRE and um that's the company that he was representing. Okay, I'm good. I'm good. I think there was a gentleman in the audience that had a question. No. Okay. Okay. And we just need a motion from the council to for the approval of the I make a motion that we approve item four.

Second. Would you call the vote, please? Sid Porter, yes. Louis Williams, yes. Adam Webb, yes. Kathy Griffith, yes. Mark Ham, yes. Thank you.

Item passes. Number five, con consider vision more plan 20 240 comprehensive plan amendment number seven located in the southeast quarter of section 9 township 10 north range 3 west being north of northwest 12 street and west of Santa Fe Avenue from the community commercial to urban residential application by Northwest 12th partners LLC box Law Group. Uh the planning commission recommended approval 7 to zero and this is in W two.

Mayor, items number five and six on your agenda are companion items. Uh this subject site is located north of Northwest 12th Street and west of North Santa Fe Avenue. The property is zoned as a PUD for general commercial uses and is currently vacant. The applicant is proposing to develop a site with single family homes on smaller residential lot sizes and increased density than what is allowed by right under the R1 zoning district. Um this proposal has a density of six dwelling units an acre uh due to the requested variances to city code. This request requires a reszoning to R1 single family dwelling district as a planned unit development. Uh public water and sewer are available to serve the site and storm water detention for this development is required. Uh the proposed development does include a detention pond on the west side. Access for the proposed development is provided by Northwest 12th Street to the south and North Santa Fe Avenue to the east. Uh both four-lane urban arterial roadways. The applicant is creating a new PUB that is intended to supersede the existing PUD in order to create a residential subdivision with 45 foot wide lots uh versus the typical 55 foot wide lots, 4,000 square ft lots versus 6,000 ft² lots and 50% lot coverage versus the 40% max coverage requirement. Um and again an increase density to six dwelling units per acre. By utilizing a PUD, the city may relax certain requirements in exchange for amenities that would not otherwise be required. This PUD proposal includes the following amenities. 75% brick rocker stone with no more than 25% um ephus material. Uh 46 trees within the Northwest 12th Street rightway with automatic sprinklers.

20 foot diameter gazebo with a picnic table and four park benches, three park benches in the open area, eight trees and eight shrubs with automatic sprinklers. Uh and instead of a Finston dog park, the uh applicant has agreed to put in a playground. Additionally, at the um April planning commission meeting, the uh applicant also um uh also included a walking trail around the detention pond on the west side as an part of the amenity package. Uh the envision more 2040 plan calls for this location be community commercial center. Uh this land use can include supporting residential land land uses up to 50% of the land area. Because the 50% threshold has already been met, the applicant is requesting a change to the Envision More 2040 plan from community commercial center to urban residential to support the smaller lot residential development. Uh this item is a companion item to comp plan amendment number seven. um it was reviewed to its conformance with the intent of the plan. Uh this application uh does meet the density and placement requirements for urban residential land use and the changes that were made to the PUD at the PL planning commission meeting alleviate most of the staff concerns. Uh the changes made at the um April planning commission meeting include um uh wider lots at 45 foot wide lots, a 15% quality open space with a walking trail around a detention pond added to the amenity package. Uh with these changes, staff believes that it does meet the intent of the comprehensive plan.

Uh and again as I stated there were several amendments made at the April uh 14th planning commission meeting. Uh there was a lot of discussion um and um negotiations on the spot. Uh and I have outlined those negotiations on page 102 of your packet. Um I've also included a revised design statement with the markups um at your um seats. Uh and with all of these amendments, in addition to the contingencies uh listed under recommendations in the staff report, staff does recommend approval of resoning application number 1054. If you have any questions, I'd be happy to answer them.

So these may be questions that have already been asked, but I I want to ask them again. So the area on the corner of 12th and Santa Fe, that's the existing commercial. None of that is moving or being disturbed or anything.

Um, that's correct. Uh, in the comprehensive plan, all of this location is shown as commercial, but the only developed spot currently is the Walgreens on the corner of 12th and Santa Fe. So, the developer is um carving out um locations for just a few more pad sites on the hard corner of 12th and Santa Fe. The remainder of it they are requesting to be patio homes. Okay. And there are going to be entrances off of just 12th Street or off of 12th and also Santa Fe 12th Street and Santa Fe. All right. Thank you.

Elizabeth, quick question. I know we've talked about this many times before. Is there a way to ensure the fencing on the um side that faces 12th Street is all cohesive all the way down or is that going to be each individual homeowner? Because if these are smaller lots, narrower lots, it won't be long before we're going to be looking at a patchwork quilt up and down there with a different type of fencing. And that's one of our main arteries into the city of Moore is is 12th Street.

Yes. Um, that would be a question for the applicant's representative. Um, I will say that this was a very difficult negotiation process as you could probably tell by the number of revisions that went back and forth. Um, and the fact that really most of it was negotiated at the planning commission meeting, which is very um, uh, not usual. Um it would be up to the applicant as to whether or not they would want to uh include that as an amenity for the HOA to own and operate that fence. Um or if it were a brick fence um I believe what they are proposing is just a stockade fence. um in which case even if the HOA were to own it in the beginning um it would still a possibility of it being a patchwork in the future um without other code requirements. Okay.

Well, if the applicant or the applicant here Yes. maybe talk about that a little bit more. Yes. And as uh as you've heard, that has been a discussion amongst the council is that we're uh wanting to uh take care of small things that can turn into real eyes and what are y'all looking at doing along 12th Street?

Yeah, understood. Uh Caitlyn Turner, 525 Northwest 11th Street here. on behalf of the applicant. Um I have reached out to my client to determine if he has anything in mind, but I know at this point in time it would be something that the HOA controls, reviews, approves to ensure that it is in a good state, good condition uh for the length of this uh development forever. Um so that right now would be an HOA uh determined item but I have inquired if there are any specifics and we can include under our um see which section in our PUD we have a section that calls out maintenance of common areas and things like that under 9.16 that it shall be the responsibility responsibility of an HOA and we can include that screening shall be uniform and um mandate ated by the HOA to ensure that it's

So, do you know if the fences will be put up as the homes are built or will that be left up to the property owner or I can get confirmation on that for I mean right now it's first step is obviously the zoning and I understand the need to bake that language in to protect the future development but I'm not sure if that has all been ironed out at this point in time. Um, so in terms of the specifics, unclear as to when it would all get put up, but if there's something that you all would like to see within this master design statement, we're more than happy to work with you and include that because I understand that that concern for sure.

Elizabeth, can you help us with what we would like to see and how we could word that as maybe part of approval of this plan? um just with the the discussions that we've had and I know they haven't been many.

What What are your thoughts? It sounds like they're willing to do something. Um, I would recommend that the the motion be made with the uh addition of a fencing requirement along Northwest 12th Street to be put in place with the first phase of construction. Um, and uh installed by the developer and maintained by the HOA in perpetuity. Um, and it sounds like what they're describing is a wooden stockade stockade fence. um which would be easy to fix in the future, you know, stockade with stockade.

Okay. Any other questions? Did you have anything else that you wanted to add? Uh yes, if you don't mind. Um and we're more than happy to agree to that inclusion in the in the motion. I did want to um touch on a couple quick items. Um, we're talking about the PUD as well right now, not just the comprehensive plan. Yes.

Okay, perfect. So, um, in the PUD, as Elizabeth had mentioned, there were some revisions that were made at planning commission. Uh, there is a couple of common areas that increased our useful open space. We have our walking trail around the pond to the west of the property. And then we have another smaller common area that's within the property that is now going to be utilized for playground and playground equipment. Um, originally it was going to be used for that dog bark gazebo that she had that Elizabeth had referenced. Um, so because of the size of that common area and because we think that more people are going to enjoy the playground and playground equipment over just the gazebo with the tables, we would seek to just also specify in the master design statement that the playground and playground equipment will go in that common area rather than the gazebo and the dog park that was referenced. um we just again think it would be more beneficial for the residents. And then um with that change, there's a a landscape plan that's in the master design statement and really it would just be the gazebo that gets switched out for the playground uh for the landscaping around that. So I just wanted to make those two points of clarification and see if you all had any other questions for me.

I think I'm good. Okay, perfect. Elizabeth, I just have one about drainage. I was reading through here and I do see that there is a detention pond and that uh there are some homes that would back up to a flood plane, but we're not built building anything there. That's correct. They are keeping the flood plane clear of homes. Um and then there would also be a 30-foot repairarian buffer from the actual creek bank itself, uh which is a buffer where no development should occur of any kind. Um that that's what they are proposing. Yeah.

And obviously we feel confident that that this new development that's adequate uh detention for the storm water. Yes. It's um the uh construction plans for phase this phase of Riverstone Villas I do not believe have been turned in yet but it would go through our same review as the other phases have been going through um the phases to the west and those phases are almost complete with their drainage review. So um yes it would definitely meet our criteria. Okay. So, where does that pond drain to?

Uh, it drains to the channel um that is in between the the Riverstone and then the Riverstone villas. There's a channel that goes Okay. up and down and then it eventually drains into Grace Point. Yeah. Ponds and then out.

That's where I assumed it was going. Yeah. Okay. Very good. So, you want me to make the motion with those amendments or how do you want me to do that? Uh well, so the amendment for the fence would be um just a stockade fence that was um built in one phase construct of construction and um owned and operated or owned and maintained by the HOA. Um the other uh proposed amendment that she was describing, just so you know, planning commission had not reviewed this or looked at it. Um this is another amendment that they are proposing that staff has not really reviewed. So that would be up to you if you would want to accept this amendment.

Well, having that, I think our city staff would need to I mean, I would think they should review the proposed amendments that we're hearing tonight that you just mentioned. Okay. What What is that going to do to your developer?

I mean, we certainly are wanting to get this um accomplished tonight if possible. It's been a long time coming and staff has been very great to work with. Um, I think that there was just confusion uh that I it I don't know why it wasn't brought up at planning commission, but that common area B is just it's too small to have a bunch of these larger type amenities. So again, for that reason, we were just hoping to clarify that and again swap it out. The redline version that um was sent back that you all I think have in front of you went ahead and swapped removed that from the um amenity list, the the gazebo in place of the playground. Uh so that was sent back to staff staff on April 28th. Uh so unless you all have a major concern with it, we we would uh request that this go ahead and move forward this evening. If that's going to be hugely problematic, we can certainly have that conversation and I apologize to

No, that's fine. Cause any confusion, but we just again think that a playground is going to be utilized and a better asset for the community. Okay. So Elizabeth, give us some guidance here. And just to mention, W 2 representatives aren't here tonight. I wish they were one of them. Right. So, um, deleting the gazebo, um, probably is not a a problem. Uh, but there's all sorts of other things with the gazebo that I have not reviewed or seen.

Um, so there was a lot of park benches and picnic tables that were included. Um, and you know, we don't know how big this playground is going to be. You know, the gazebo was very specific in a in a size. And that's how we hold developers feet to the fire whenever they actually develop things is we have to have objectable um, measurable amenities.

Um, so we don't know how big this playground is going to be. We don't know anything about it. Um, again, it's completely up to you as city council. Um, but just so you know, we I wouldn't know what to enforce whether it's a small playground with one slide or a big play structure with swings and slide and climbing wall. I I wouldn't know. Can we move forward with this as presented with the fence thing and then planning commission and y'all can deal with the other thing and then it can come back again? I mean, she would have to amend the PUD that was just passed tonight, and that's their prerogative if they choose to do that.

Okay. Yeah. Just to answer your question, it should already be in the version that you have or we just had deleted uh gazebo under 9.7 where that's at, please. Section 9.17 on page five. 9.17. Do you see that landscape? Yes, there you go. So, that that is that. Okay. Yep. All right. And so, uh, and then again, we'll just modify that landscape plan to switch out the Elizabeth to make sure that she gets what she needs. So,

yes, absolutely. So, I think in terms of modifications for this evening, it would be including it would be voting on the revised MDS that you all have in front of you and then including the language on the screening would be an additional modification and then just that the landscape plan will be modified and you all will see the preliminary plot here shortly. So that'll also you'll that one got punted back. So that planning commission will review it and it'll have these revisions included in that preliminary plot. So you all will see all of this illustrated here shortly after it goes uh back to planning commission. And those revisions have been submitted to staff and uploaded to the portal already.

Okay. So, I'll make a motion that we approve item five with the exception of the fence fencing adjustment that will be installed by the by the builder in in the original state and maintained by the HOA in perpetuity. Does that work, Elizabeth? Yes. Okay. That amends it to what you just Okay. Yeah. Because the the the gazebo and everything is in this document that we've got right now. the removal of it and all that. So, second.

All right. Just just to clarify, when will we get the measurements for the playground and things like that? I don't there as far as the zoning is concerned. Yeah. There would be no requirement for that. Okay. So, so theoretically the playground could be a one seesaw or something and that would be a and we would be held to that. The zoning is what Sorry, the zoning is what would control the development. I mean, it's a planned unit development. This was all supposed to have been negotiated upfront.

Okay. Um, and so once it's approved, the only way to revise it is to go through another revision that would go back through planning commission and city council. Um, so if it doesn't have enough detail to be enforced by city staff, then it would be what it would be. I mean, if they installed a seessaw and called it a playground, you know, that might be an extreme example, but I think that you understand the predicament that staff is in. Um, is that a concern in your opinion that if that amendment goes back through that process, is that a concern for you?

Uh, if that amendment goes back through the planned unit development process? Um, no. Everyone can make an amendment to their PUD if they choose. And then that would get the planning commission back involved and it's going to come back here again. Correct. But if you approve it without any sort of measurements and they choose not to amend it, then it just goes forward. The choice to amend it falls with the applicant. Okay. Oh, I understand that. And I don't I'm How come there? Why are we doing all these amendments at the last minute? I mean, what what happened that you weren't able to visit with our city staff and what what's going on?

So, there's been multiple rounds of revisions. This application has been in the works for a year, maybe at least. uh going back and forth with staff, modifying density, modifying amenities, things of that nature. Uh typically with PUDS that we deal with in other municipalities, it's kind of an ongoing negotiation process. It is not uncommon for changes to be made at planning commission and city council. Planning commission obviously is our first time to kind of present what we have to the commissioners. At that time, revisions were obviously made. I think at that time the amendments were made, but maybe not everything was ironed out. I I didn't I wasn't at the planning commission hearing. So, but I'm sure David did great job. Um, but in terms of this last kind of round to iron everything out, if we're wanting to define playground to require a slide and a swing set, we can add that in here. That's no problem.

That's not in our purview, though. That's that's outside. That's where I think So, we've had a motion and a second. Um, we have a second. Did we? Yeah. Yeah, we got a second down there. I know how I'm going to vote. I just think we need it needs to go back to city staff.

And I hate to be an inconvenience to the developer and I could get out voted by that, but I do think we as a council have a responsibility to our residents that that when we approve something to be built, we know what we're getting. And we're we're dealing all the time with developments that have been approved in the past and things that were not added or were added and it's just creates problems. So is

and I understand I I will mention I mean at planning commission the playground was added in here. So that that was an addition that planning commission wanted to see. It was added in just like this. um there were no other definitions or requirements that were requested or made at that time or after prior to this hearing. So again, if you all want to see that defined further, you absolutely are able to say yes, we make that another amendment that there needs to be a slide and a swing set with this playground or a minimum something along those lines. But this just playground was what was uh read in at planning commission. It wasn't really defined further. We're happy to define it now if that's a concern that you all have. That's no problem.

Okay. So, Elizabeth, can we do that? And that will that give you enough to be able to cover the bases. Um, yes. If you define what a playground is, we will enforce that when it is constructed. Do you have concern if this was passed right now whether us delay it to May 18th? If you feel comfortable defining what a playground is, I would prefer that this be passed now because she is correct. It has been a long and okay long in the process and it has been difficult. So um I I think everyone's ready to be get it done. All right. So

what do you think a playground should be for this Elizabeth? Uh well the gazebo was set to be a 20 foot circle. Um, so I would say that, uh, you know, a playground with a slide, swing set, and a climbing wall sounds like a pretty basic playground to me. Elizabeth, are when we do have done these in the past where someone comes in, they're going to dedicate a park. Have they always told upfront what it was going to be or just that they would have a park? And no, we require them to tell us upfront everything. Yes. And as as I said, it has to be objectable and measurable. Okay.

Okay. So, what's from a protocol standpoint, what's the right thing to do here? Do we vote this down and then do it again? Pass it and then withdraw your motion. All right. So, I can withdraw my motion and then we can remake it. Mhm. Okay. Yes. Sir, you agreeable with that, Kathy? I do. Okay. I'll withdraw my motion, my original motion. And do we do we have to vote on a withdrawal or it's just withdrawn? Just withdraw. vote on the withdrawal. There is a vote for the withdrawal. Okay. And then we'll Okay. So, Louie has uh made a motion to withdraw his my original motion. Original motion. And we need Kathy. Did you want to second that? I'll second that. Okay.

Okay. So, now we're just so everybody's clear. Oh, this is why I make $300 a month. We're we're voting on the motion that Louie originally made, but we're voting to withdraw that emotion. Okay. That's what we're voting on. Okay. Would you call the vote, please? Louie Williams? Yes. Adam Webb? Yes. Kathy Griffith? Yes. Sid Porter? Yes. Mark Ham? Yes. Okay. The that motion has been withdrawn. So now we want to make another motion, right? Go ahead.

Okay. I'll make a motion that we approve item five. with the amendment of the fencing as we discussed along 12th Street to be installed at the original build of the homes and maintained by the HOA in perpetuity. That the playground be defined uh to cover the same space that the gazebo covered with a slide, a swing set, and a climbing wall. Everybody good with that? Mhm. Okay. Elizabeth, you you like that? That sounds Yes. Yes. You're Okay, then we need a second. I'll make a second.

Okay, we have a motion and a second. Would you call the role? Adam Webb, yes. Kathy Griffith, yes. Sid Porter, yes. Louis Williams, yes. Mark Cam, yes. Wow, I'm sweating. Yeah, that was work.

Okay, passes. Passes. Item six is the companion item to this. Consider reszoning application number RZ1054 located in the southeast quarter of section 9 uh township 10 north range 3 west being of northwest 12 street and west of Santa Fe Avenue from C3PUD general commercial district planned unit development to R1 PUD single family dwelling district planned unit development and approve ordinance number 4625 application by Northwest 12th Partners LLC, Box Law Group, and Planning Commission recommended approval 7 to zero.

Make a motion to approve. Second. Would you call the vote? Kathy Griffith, yes. Sid Porter, yes. Louis Williams, yes. Adam Webb, yes. Mark Ham,

yes. Item carries. Item seven, consider ordinance number 5226 amending part 12, chapter 2, section 12-396A of the city of Moore code by a amending the maximum size and height for an accessory building on lots 1/2 and 3/4 of an acre and amending the facade material requirements for all accessory buildings located in the front sideyard that is visible from the street providing for subverability and providing for a repealer. Mayor and council. Um, in 2013, the accessory building ordinance was adopted. It restricted lots less than 3/4 acre in size to a maximum accessory building size of 600 square f feet, 10 foot high walls, and a 15t total height. Uh since that time, we've had 12 cases be heard at the board of adjustment that request accessory buildings in excess of those um requirements on lots that are below 3/4 acre in size. Of those cases, no citizens appeared in protest and no request has been denied. Uh typically these cases involve residential lots between 1/2 and 3/4 of an acre. Uh and the average square foot of the approved storage building is uh about 1,200 square feet 1,200 square foot. Uh the 3/4 acre size was chosen in 2013 as a break because of the re zoning which requires a minimum lot size of 3/4 acre. The idea was that on those on that zoning and above being re zoning A2 and A1, they could have as big of an accessory building as they wanted. but everybody less than that had to be confined to the 600 square foot rule. Um what the trend that we're seeing now is that the um rural areas are now being developed as halfacre lots instead of

3/4 acre lots. Um this still does not require city sewer. You can use a septic system on halfacre lots. Uh so we're we're seeing a lot of that on the east side of Moore. Uh and uh what we are also seeing is that these are very large houses um and they're wanting larger accessory buildings. Um so our proposal is to have a um second tier of our um accessory building table. Um and you can see that on page 106 of your council packet. Um, basically from one half acre to three/4er acre, we would allow 1,000 square feet uh with 14 foot tall um walls and a total height of 17 foot. Um except that if they have HOA regulations that have a steeper pitch, um the community development director could allow that steeper pitch, which would mean a higher a higher overall height of the structure. Um this would um potentially eliminate um more than half of the board of adjustment cases that we get um through the board of adjustment.

Make a motion to Oh, sorry. No. So that that just makes this easier to enforce for y'all, easier to deal with. Yes. And it uh relieves a lot of um citizen consternation. Okay. Okay. Sorry. Go ahead. Make a motion to approve. Second. We've had the motion and second. You can call the vote. Sid Porter. Yes. Louis Williams. Yes. Adam Webb. Yes. Kathy Griffith. Yes. Mark K.

Yes. Item seven passes. We'll move to item eight is consider releasing a portion of a 20ft sanitary sewer easement located in the southeast quarter section of section 9 township 10 north range 3 west being north of northwest 12 street and west of Santa Fe Avenue application by Davin Methan.

Uh mayor and councel this item is a housekeeping item. Um it is related to the Riverstone Villas that we just heard. Um there is an existing easement granted to the city for a sewer trunk man. It was granted back in the 70s or 80s. Um but it was never installed in that easement. It actually has a different path. Um so that easement has no improvements in it. Uh when Santa Fe North edition was developed to the north of um Riverstone Villas. The council did approve a partial release of the north half of this easement. And now with the development of the Riverstone Villas on the south side, um the developer is requesting a release of the remainder of that ement and staff recommends approval simply because there is no sewer in that ement.

Make a motion we approve. Second. Would you call the vote? Louie Williams? Yes. Adam Webb, yes. Kathy Griffith, yes. Sid Porter, yes. Mark Ham, yes. Item passes. Thank you. Item nine is consider approval of a one-year extension for a two-year of a 5-year contract term to public works mowing contract with tus new lawn and landscape with a 2% increase to the base contract amount and an addition addition of 19 newly identified sites.

Mayor and council, this is just renewal of our mowing contract for the next mowing season. Our mowing season goes from April 1st to November 1st. Um, this contract also allows um a a U CPI increase uh which I think was 2.4. They've agreed to a 2% increase for this next year of the mowing season. Um total cost uh when you add the entire mowing season is $226,848 and it has added 19 sites for a total of 29 total sites. And so we've that the contract has Yeah. the 19 new sites. Yes. Along with a 2% increase on Yes.

Okay. Make a motion to approve. Second. Would you call the vote? Adam Webb? Yes. Kathy Griffith? Yes. Sid Porter? Yes. Louie Williams? Yes. Mark Ham? Yes. Item passes. Item 10 is considered declaring uncserviceable furniture and material remnants from the city hall remodel, more particularly described in exhibit A as surplus and authorized disposal.

Mayor and council, uh, as a result of the remodeling in and the furniture has been replaced, uh, most of the furniture was in in a condition that the furniture will go to the landfill. Um any uh the the metal light fixtures and things like that that have some metal that have some salvageable value uh will be salvage at the scrap metal and returned back to the general fund. Would recommend approval. Make a motion to approve. Second. And just to note, some of that furniture is sitting out there right now and it was put in this building in 1986 and uh we definitely got our money's uh worth out of that.

Yes, you did. We've had a motion and second. You call the vote. Kathy Griffith, yes. Sid Porter, yes. Louis Williams, yes. Adam Webb, yes. Mark Ham, yes. Item passes. Item 11 is consider approval of drainage improvements at Philip 66 Park performed by Silverstar Construction through the public works maintenance contract in the budget amount of $240,000. Mayor and councel, this is the next step in the development of the Philips 66 park. Recommend approval. So, where are we paying from this for this from? That's out of the quarter cent sales tax. Quarter cent sales tax. Okay.

Make a motion to approve and thank you all for your hard work on this. Yep. Second. Second. Did we update the sign over there, Adam? Have you noticed? Because it had a completion date or something. Oh, I don't think there's a sign. Uh that was uh that was somewhere else. Yeah. Yeah. Okay. We haven't begun that yet, so we'll probably put up a sign for this. Okay. We've had a motion and a second. You can call the vote. Sid Porter? Yes. Louie Williams? Yes. Adam Webb? Yes. Kathy Griffith? Yes. Mark Ham? Yes.

Item carries. Item 12 is consider awarding bid number 2026-012 landscaping services contract and approval of a contract with Tesn lawn and landscape LLC for the enhanced landscaping planting of flowers and flower beds and basic tree services with city designated parks land parks parkland flower beds and city streetscapes in the total amount of 17 $176,986 $6 and it'll have the amendment. It has an amendment.

Yeah. Mayor and council, uh, we're requesting that you amend the contract amount to 189,272, which agrees to the backup detail provided. 189272. Yes. And this is a budgeted item. Yes. Okay. Uh, mayor and council, after the parks and recreation department and community development department met, the list given tonight covers the desired parks, areas, and streetscapes decided upon. Um, recommend approval. Okay. Make a motion to approve with the amended with the amended amount. With the amended amount. Yes. 189272. 189272.

Second. We've have a motion and a second. Would you call a vote? Sid Porter, yes. Louis Williams, Adam Webb, yes. Kathy Griffith, yes. Mark Ham, yes. Item passes. Item 13 is consider declaring eight police fleet vehicles more particularly described in exhibit A as surplus and authorized sale by auction. Mayor Council, this is a routine uh surplusing of vehicles that have been replaced as part of maintenancing the fleet. Some of these vehicles are marked cars and some of these vehicles are unmarked cars. We'd recommend approval. Make a motion to approve. Second. Would you call a vote? Louie Williams? Yes. Adam Webb? Yes. Kathy Griffith? Yes.

Sid Porter? Yes. Mark Cam? Yes. Item passes. Item 14 is consider authorizing the budgeted purchase of 10 handheld radios and associated accessories to replace outdated models from L3 Harris in the amount of 36,928.58 using source well contract number 020625-L3H and SIT number 116321. Mayor, council, this is a budgeted purchase which is part of our annual maintenance of our handheld radio system. Uh again, it is budgeted and we'd recommend approval.

Make a motion to approve. Second. Had the motion and second. You can call the vote, please. Adam Webb, yes. Kathy Griffith, yes. Sid Porter, yes. Louis Williams, yes. Mark Ham,

yes. Item carries. Item 15 is consider authorizing the purchase of one US digital design G2 primary dispatch center system with associated training configuration of equipment in the amount of $52,74.94 using NPP gov contract number PS2050 and funded using 911 funds. Mayor, council, this is because of my love for the fire department and it runs through dispatch uh that this is a system alerting uh that will be operated by uh our 911 center dispatch uh to get firefighters out of bed without loud tones and also takes us from analog over to digital. It is not a budgeted purchase however to be funded out of 911 funds which there are sufficient funding in that account to cover this expenditure.

Very good approve. Yep. Thank you. Make a motion to approve. Second. You can call the vote. Louie Williams, yes. Adam Webb, yes. Kathy Griffith, yes. Sid Porter, yes. Mark Camp,

yes. Item passes. Item 16. consider appointing a member of the city council to the health benefits committee to serve as the council representative as provided for the FOP lodge number 131 and the AFF local 2047 contracts to assess the city's current health insurance and decide on changes for continued coverage. Mayor and councel, the human resources department is requesting your consideration and appointment of a council member to serve as council representative to the health benefits committee. The health benefits committee meets occasionally throughout the year when needed for the purpose of determining a fair and equitable cost to participants in the current health plan and to decide on needed changes for continued coverage.

So talk to me about the requirements. Are these daytime meetings? Uh, typically I'm assuming typically between eight and five. Yes, they last four a year, 10 a year, two a year, one a year. One a year. Okay. One a year if there's nothing going on. Okay. Um, we've had up to four or five, I think, in a year, but that's been a while back. Any discussions? Yeah, we've visited with uh council member Clark. Is that right? Yes. And he he had agreed to serve on it unless there's somebody here that would just wants to do it. Nope.

And and mayor and council, just so you know, like uh Miss Jolly said, it depends on how much activity is going on. There have been there have been some years where there have been no meetings and then there have been other years where there have been four or five. So just I would who has served on this before now? Jason. I think Melissa has councelor Hunt. I'd like to nominate Rob Clark. Okay. Second. All right. And you call the vote. Kathy Griffith, yes. Sid Porter, yes. Louis Williams, yes. Adam Webb, yes. Mark Ham, yes. Congratulations, Mr. Clark. Well, I was going to be willing, but

Yeah. At this time, we're going to recess the city council meeting and convene the more public works authority meeting. Item 17 is our consent docket. Make a motion to approve consent dockets. Uh, a item A and B. Second. Did you call the vote? Sid Porter? Yes. Louie Williams? Yes. Adam Webb? Yes. Kathy Griffith? Yes. Mark Ham?

Yes. Item passes. Consent docket passes. Item 18 is to consider authorizing the purchase of 702 polycarts from Rain Pacific Company Container Group in the amount of $38,4642 as the lowest responsible quote. Mayor and council, we typically buy one truckload every quarter, which has about 700 carts um to replace existing carts that are damaged or and to supply carts to those new additional homes that are built. Um although Raric Pacific was the second lowest bidder, we believe that they were the uh best lowest responsive bidder. Uh they were just um 24 cents per card higher. Okay. And uh

purchased from them before. Yes, we've purchased from them and we found that their uh resin material that they build the carts with is much more durable through their manufacturing process and well worth the 24 cents. Very good. Motion to approve. Second. Would you call the vote, please? Louie Williams, yes. Adam Webb, yes. Kathy Griffith, yes. Sid Porter, yes. Mark Ham. Yes. Item passes. We're going to recess the more public works authority meeting and reconvene the more risk management meeting. Item 19 is consent docket. Make a motion to approve the consent docket items A and B.

Second. You can call the vote. Sid Porter? Yes. Louie Williams? Yes. Adam Wed? Yes. Kathy Griffith? Yes. Mark Ham? Yes. Consent passes. We're going to recess the more riskmanagement meeting and reconvene the city council meeting. All members that were present are still present. Item 20 is new business. Item A, citizens forum for items not on the agenda. I did have one person sign up to speak and that's Mr. uh James Walters. Yeah. if you just come up and state your uh address for the record and you have five minutes.

Yeah, it's uh 1200 South Hour Avenue. And uh Kathy, I did raise my hand earlier, so I thank you for catching that just out of order. So, um thank you for taking the opportunity uh to listen to me this uh this evening. I'm asking the council to consider a narrow practical backyard hend ordinance uh built to address the exact concerns that led to the uh original proposal being rejected in 2022. Uh in 2022, the city raised concerns about a staff burden, uh barking dogs, attack on coups, uh noise complaints, roosters, and limited public support. U so the the first thing was the staff burden. Um there was a new facility built uh which was addressed in 2022 um to uh expand um animal control. And so that's that's the first one relieve some staff burden there. Um the second is the the dogs barking or attacking chickens. Uh dogs in neighborhoods already bark at neighboring dogs. Uh people movement outside of the fence. Uh chickens don't create uh barking as a new phenomenon. They also cannot bark back. Uh more importantly, it is already the dogs dog owner's responsibility to keep the dogs confined. Uh roaming or attacking dog is not a failure of the chicken owner. Uh it is a dog control issue. Uh at this time, uh the ordinance can still require an enclosed predator resistant coupe and run. Uh the third is the noise. Um kind of straightforward on that. No roosters, hens only. Uh, fourth is the odor and sanitation, which I probably think is the the main concern of this. Uh, each hen should at least have 5 square ft of coupe space, 8 square ft of enclosed run space. Uh, each coupe should require a deep bedding

system. Uh, that starts with 4 to 6 in of dry carbonri material uh with more bedding added throughout the year. And what this does is um the odor is is not caused by hands alone. Odor comes from the wet manure crowd crowding and poor management. Uh deep bedding works by mixing manure into the dry carbon material like pine shavings or leaves and absorbs it reduces ammonia and allows the waste to break down in a dry managed bedding pack instead of sitting on exposed ground. Uh, fifth is the scale. Um, I'd like to propose um eight hens per per house. Uh, for each hen, it would count as one dog or one cat. Right now, you can already have four dogs or four cats. Um, so if you had four hens, you could only have two dogs or two cats, preventing a house becoming a zoo. Um there's also um a benefit of gaining about 2,000 eggs a year if you do have eight hens which is a a substantial cost benefit as well. Um and then more large large in the agriculture space right now is that uh people are aging out and hins and backyard chickens are a great way they call it the gate drug or gateway drug animal into agriculture. And so I don't want some young people and young families missing out on what uh they could experience uh and going into agriculture and and allowing some of those uh aging out people in in the agriculture space uh and allowing them to to move into that space. Um I think that um you don't have to have a total ban uh or unregulated allowance either. Uh there could be a practical middle ground. I know there

wasn't a lot of public support last time for it. Um so even if there were a few um undesirabs getting uh roosters in their backyard or something like that, it' be easy to to squash any nuisance or anything like that. So that's today. Thank you. And just where on it, we can't comment because this was an agenda item, but we will take it under uh advisement and um reach back out to you. Yeah. Yeah. Yeah, I'm happy to ask questions. Um if if there's any if there's any questions on the council side. All right. So, I appreciate your time. Thank you, sir. Thank you.

Any anybody else? Item B, items from the city council trustees.

No, I'm good. I would I just have one. We had a um was this last Saturday? Maybe a couple Saturdays ago. A dog is my co-pilot. uh is a nonprofit and uh this was news to me that up in the northern parts of the country there's a a demand for stray dogs and cats. I guess not stray dogs and cats, but to adopt uh dogs and cats. Uh I just thought they were running all over the place as as they seem to be around here, but they're not. So, the city of Norman uh has had a partnership with animal shelters up in the northern part of our country and this nonprofit dog as my co-pilot will actually fly those animals to those cities and then place them for adoption and uh they're guaranteed a spot at that shelter and then they generally get adopted out pretty quick. I think there was a total of 63 animals on this flight and the city of Moore was invited to participate and we had six uh I think they were all dogs uh uh go on that flight. Um, I know that one of them had some uh medical uh needs that had some surgery done here and then when it arrived at its home shelter until it could be adopted uh had another medical procedure there and that is all at no cost to the city of Moore. So, uh, myself and Melissa and, um, Dennis, uh, public works and our animal shelter superintendent, Stephanie, we were out there

Sunday morning at 4:00 a.m.

Yeah. 4 in the morning. I couldn't remember if it's 4 in the morning for some reason. That's when that that all this happened. Uh, and we were there to wish those animals off on their new adventure and, uh, their new home. So, uh, I appreciate the things that have been happening at our animal shelter and the new, uh, ways that we're looking to find homes for these pets. Uh, and not all of them are flown out of here. They do a lot of great work just uh, promoting and posting animals on the social media and uh, getting them uh, forever home. So, I think they're doing a great job and we want to continue to support uh our superintendent Stephanie and all that she's doing over there and uh appreciate uh Melissa and Dennis and them for getting up so early and and being there. And with that, I'd also say I know that generally is it June or July that we start making our appointments to the boards of uh adjust

meeting in June. second meeting in June and I don't know that we'll be ready uh to to we're looking at doing a uh a advisory uh commission advisory board probably is a better name for it for our animal shelter. U but we are in the middle of updating our policies and procedures at the animal shelter and getting things situated there but that will be coming. Uh so anybody that loves animals be watching our city's web page uh when we begin to accept applications for the members of that board. And it's still a little ways off because we're in the middle of doing a lot of uh upgrades and changes at our animal shelter. That's all that I have.

I have a quick question. How will people be notified when that um the time comes for them to put in an application? Where will the notice be sent out? Well, I would it'll be on our website. Yeah. Generally, we post all of those for the all the uh parks board, planning, all of those things are on our city's website. So, they'll just need to monitor the website themsel, right? Okay. And if if we know, then I'll definitely be telling people and okay as well. But it will be posted uh on our city's web page whenever we're ready to to begin that. Perfect. Thank you. Item C is city trust manager. I'd like to thank Dedra Erie for help with the council retreat last week.

Yes. Thank you, Dra. You're welcome. It was good. Well, it's the last item on the agenda. 21 item adjournment. So, move. Second. Call the vote. Kathy Griffith. Yes. Sid Porter. Yes. Louis Williams. Yes. Web. Yes. Mark Camp. We're journed. Thanks everybody for being here.

It does. I don't know if it's sewer gas, but it was that way two weeks ago. Sorry. Whenever Whenever it's ready. That chili smell that chili.