Board of Supervisors - Regular Meeting

Ladies and gentlemen, 15 allegiance to the flag. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

I make a motion to approve the consent agenda.

Been a motion made and seconded to approve the consent agenda. consist of minutes from March 24th, regular board of supervisors meeting, minutes from March 24th, budget work session, minutes March 24th, public hearing, minutes from March 25th, board of supervisor special meeting set date. There any additions, corrections to the agenda as printed? Not all those in favor. Uh liquor license, we have one for the beer barn renewal.

Bungie is register annual renewal. It will begin on May 1st. They make a motion to approve the liquor license for the beer bar. I will step down and second and motion is made and seconded. Approve the beer barns renewal license begin May 1st. Any other questions, concerns? Hearing none. All those in favor I

public comment

and Bonnie didn't leave me a proxy to Papa. She just drove by. I saw her drive. Didn't even stop.

Yeah, Mr. Barl. F you. Okay, on the list is to update our county line agreement with Montgomery County. Um, here's the map and then there's the description of it. So, blue is Mills County, orange is Montgomery County. It's the roads that are right on the border so it's easier for us to do some and easier for them to do some. So, Kevin's going through and updating these. Montgomery's first one. We got Fremont and P County also updated those agreements. What was P County from 19

1973? This one is from 1984. So pretty much the change involves now that we have a name system for the roads instead of calling out the road from the southwest quarter or whatever we have. We're using actual road names. Um there was only that date uh to Montgomery County. They will be coming into Mil County about 640 ft to the edge of a 8 ton bridge. So neither one of us will have to send a grader over an 8 bridge. That's that's pretty much it.

I make the motion to approve the county line agreement with Montgomery County. Second. The motion made and seconded to sign the county line agreement with Montgomery County as stated 80 time. No other discussion. All those in favor

and a good one.

Sounds like somebody's gonna need their kid that real quick.

Black If I take this over to the audit, next bridge replacement on 215th Looking at the agendas 126 for both person. So uh this funding agreement for this and the next um agenda item for DOT first one's for 215 street unnamed creek we'll say uh bridge replacement total estimated cost of $750,000 that's be paid for out of our FM account not it's not technically our FM account it's our HBP account but it'll flow to our FM account and then reimburseed by federal funds. So it's kind of you know move all these things around. It's not out of the local budget. However, it is out of our state federal funds. And this is just the agreement showing that the federal funds coming out of the HB account flow through that. I'll make a motion to approve the funding agreement for BOS- C065 126 125 215 street bridge replacement. Second.

A motion made and seconded to approve the funding agreement for BROS CO65125

5F-65 215 street amount of $750,000. Any further discussion? Question. All those in favor? Motion carried. Sorry, the cost is for the

750,000 estimated. So, this is pre-loading. This is just getting our funding lined up. We won't actually contractor the project August 15th October. Hopefully this amendment supplement of local funds or adjust I believe it can go up without having to redo it. But I think if it's over that we just have to redo, you know, it would be under the same account stuff. We have another bridge this morning over Painter Road on Painter Road for a bridge replacement. Same thing, funding agreement. We have an estimated $750,000 cost for this bridge. This one will be let a few months after 215 street bridge since they're kind of close together. We don't want to have two closures on that road stretch. Looking probably through the winter. So maybe a December January construction. So estimating $750,000. Again, both these bridges are similar by the estimated cost. Make a motion to approve the funding agreement for BS61268J65 road bridge replacement. Thank you. Hey, we have a motion and a second to approve funding agreement for BS

PO65 125 or 126 26 J6 8J65 bridge is located on Painter Road. This funding you'll will see um you'll see this one show up in my fiscal year 27 budget because it's not on a FM route. So it doesn't run through the FM account. So it does run through local but it's 100% reimbured. So we pay and the federal a money will be reimbured through the DOT back into

all those in favor. I motion carried. Next on the list approval to purchase skid loaders. I'm going to table that one. Um, we did get our mechanics down to look at the one I was discussing with you guys last time. He's going today. Um, so he'll take a look at it today and then probably get to it before the meeting. I'll go ahead and take a left maybe next week.

Yep. General discussion.

General discussion um at Ben Rock is supposed to be starting today. So we'll get as much completed as we can before the rain hits. And then same with L63 south of Malvin that is starting today. It's kind of a slow start. We're just soft cutting the patches. And then if it's not raining, we'll be doing concrete patching the rest of the week. April 14th is when they plan to mobilize in to start doing asphalt. So there might be a little bit of a few days up to a week break in there. They're going to start with the paved shoulders um doing that maybe the paved fillets on the side. Then they'll come in and start doing the milling and then the main by. So that is again from the south city limits and malbert down to paddock a they expect two weeks of asphalt work. So we're looking at probably first part of May the project would actually be completed. Um there will be through traffic at all times. We had someone calling in as that there will be use of flaggers and a pilot car. Traffic uh will be 100% open at night. So there's not going to be any combs or flaggers or pufflers at night. It' be normal driving. And as of right now, they're not planning on working Saturdays or Sundays. Um that can quickly change depending on if they have rain days, they want to make things up. As of right now, they're working Monday. That's what we got in order uh projectwise. And then I have my budget, DOT budget completed. I'm just finishing up the five-year plan to get it in front of the DOT for preliminary review. And I should be bringing that to you guys on Tuesday next week for official.

Any questions for me? I have nothing. Yes.

Scan those to me when you get them those. Yeah. I just like to put them in my files. These are looking for Okay.

Jody Smith, we'll let you come up and talk to us. I just I just wanted to check in with you farmers market manage first of all say thank you for allowing us to use the courthouse lawn take good care of it so that's we we feel like it's a good boost for the community and the business will serve on it so we want to continue to offer that to the community but we also want to see if you guys have any concerns or questions I don't know we've been how long have we been doing the mountains? Weird. So great around there. Just nice to see the traffic around the square.

Yeah, it's been at the park before. There are some people who Oh, yeah. say they want it back at the park. But I think as vendors, we're all pretty happy with being set up here. We have a little shade. It's, you know, close to the businesses. People see it. Good for bird night at the Yes. For sure. We help them out with that too because I order with them. Yeah. From time to time. Good to have here. Leave here, get like I want, have a burger and then go home. Great burger. Have a good day. Are there any concerns or

stay in contact with Amber and buildings and grounds? What are your dates this year? May 13 was 13th or 14th, right? Yeah. through through the end of se whatever the last kind of day of September is 30 and it starts at 4:30 to 6. Sometimes people want us to extend that up because nobody shows up. You just got a second 6:30 time. We do a motion. Yes, please.

I make a motion to allow the farmers market to happen on the Mills County Courthouse lawn throughout May 13th through September 30th from 4 to 6:30 every Wednesday. Second. Right.

Made in second to approve the farm parkour house lawn from May 13th to September 30th starting time from 4 to 6:30. Additions or corrections? Not. All those in favor? I wish we can carry these. Thank you. Yes, I have one question. Sometimes somebody wants to come with pumpkins and they have a long trailer. Cannot park in a horseshoe. Is that correct? Okay. So, we'll continue to try to work that out.

Well, uh there's plenty of room, you know, on the north side here. they can get it or they can park on the north over here on the east side or if there's the city will allow them to park in the center. Yeah, that would be a center pedicure. All right. What time do they usually start set up? Like two uh we we say 2:45 2:30 2:45. Okay. Correct. Yeah. No, I'm just going to put in our minutes. I'll put that motion. I got Thank you. Thank you very much. Thank you.

Next it says John Viper. Are you on your own? There she is. We'll take your word for it. See us. I'm here to present the prostitute. You guys such a great job. I was kind of getting that vibe from the engineer's office. They're like, "Can't we stream this out a little bit longer?"

No, he does a great job. Where he's at? Why Why do you want to change it? Thank you, Richard. Let's string him on a little bit longer. No, he does a great job for it. We appreciate him very much. Thank you. Thank you. I appreciate that. How long was this probationary period set up?

It was a lot longer than typical because um we had moved this position from a sort of pseudo IT position to an attorney position. So, we set it a little bit longer. um only because we didn't know if that was going to if we were going to need that IT person in there or if we were going to actually transition over having that full-time attorney in there as as a full-time okay foreseable future idea. Yeah, I I I think John does a great job. I only ask that because usually it's six months and I was trying to think back here longer than I have.

A lot a lot longer than six months. Yeah. And that's the only reason is because we we were transitioning that it used to be a gentleman who had a parallegal and an INT and he went to do and he does the entire state of Iowa. Yeah. Does the entire state of Iowa's INT stuff for jerks now. So um we didn't know if that was going to actually be a good fit. We found out that it's terrific fit. And I think everyone would agree with me on that. So just asking take what's he move to

083. Yes. Sorry. 903. That's what was in their budget for fiscal year 27th. So it will begin July 1. Correct. Yeah, because that's what's in the budget. So, we still have him on probation. If you have any concerns,

get them. I'll make a motion to lift John Fer assistant county attorney for his probation probationary period starting July 1st, 2026 with a salary of $90,383. We have a motion made and seconded to move John Viper from probationary period starting July 1st a salary of 90,383. Any other discussion, concerns? There's

I know we're trying to keep it. All those in favor? I did a great job. And I know this isn't on the agenda, but if anybody has anything, I'm going to a legislative breakfast at 8 a.m. tomorrow. So, if you need me then, or you just chew all you want. Okay. Especially especially since they're going to push this 2% on if there will be lots people in particular nudge like no

well what they're going to push us into doing is the guy last night been working very hard against this and what they want to do is law for the attorneys uh auditors, treasurers, recorders, put them all take, take four counties down here. You put them together, put hats in the name names in the hat, draw it out. There's your county attorney or county auditor for the four counties. Same way with the attorney. And I'm going, what kind of a are we going back to the Wild West or what? I mean, it it's ridiculous. Uh, well, well, we got we got to figure out how to cut these budgets down. And I just told the guy, I said, "Well, why don't they put out the $2 billion that they're sitting on that belongs to the county? Why can't we have that money? It shouldn't just be a rainy day deal, you know?" And he says, "Yeah, I know." He says, "But they they've got kind of got their mindset and there's not much flexibility in it, you know. Uh I I don't know how you can run any business on a 2% increase.

Well, and our one of the main objectives of the bar association is to prevent this rural blight that we're having where everyone is moving from these small counties to cities because I know you're not old enough, but you two are old enough to know the square was filled with attorneys, just filled with attorneys and now we have four Matt um my office and well and done but honestly

yeah but there there used to be two or three offices on each side of the square. It was all packed and offices on Locust Street up and down and now we have just that many and county is struggling to even find the people to show up for hearings and that's a much bigger county. Um Green County has John Johnson and his son right now. That's it. And the attorneys are here in their practice by their duties on juvenile or criminal teeth because he magistrate. So what they can do is kind of throw their

well and their and their complaint is is that uh you know the larger counties are doing okay, the smaller counties aren't. So they figured if they combined them then they would have somebody I says, "Do you know how many cases these people do a week?" Yeah. I says, "Have you been out to see what goes on?" No.

It's one of the It's one of the problems that we're trying to address situation. That's one of that is our president's goal is to address the the rural light and we're trying to give incentives like on Iowa tuition to say, "Okay, we'll forgive a portion of your student loans. you stay in these small communities and work with a practicing attorney because John Johnson's in his 80s and that I mean he's not going to be here for another decade to train somebody.

No, I'm just saying like he's not going to be there for another decade to train somebody. He should be retired to feel comfortable retiring but he can't because there's no one to take his position. There's no one to say, "Okay, you can go retire now." And that's the same way in page count. It's just these small counties are losing everyone to a lot better. Another thing is everybody says, "Well, we're paying too much." I said, "We can't get anybody. They're not going to do it for nothing." No. And I mean, just there's just no one to get. No.

So anyway, that's my story for today. So guys, I'll have myself if you need it other than the $2 billion and I'll just ask if we can have a portion and bring it home. There's anything else? Let me know. You just want 199. Oh, okay. Thank you. Oh, you're still here. That's right.

Mr. Hitchcock and Patrick Biz. Oh, I thought you were I saw you. I thought you were Okay. Consideration of action reference 911 communications center 28E, the city of Glenwood. So we have separate we have a signed finalized copy of the 28 agreement between Mills and the 91 communication center and citywood for there were some changes made this go around. Um I do want to thank Richard Travis and Patrick for getting done for the negotiation process because there was a lot of back and forth sit downs on this one. Um there was three separate meetings and a lot of negotiation. Um we finally reached an agreement in which the city will pay so frozen period 170. Um so rather than do the year we are doing 2027 through 2031 frozen at uh that amount um also update some language in regards to uh there is potential legislative changes coming out of the way and PCFs operate elaborate on that potential the potential of them legislation changes and that's made some changes to the agreement that um clause that says that If in any way this changed by the way state law dictates the variable function in accordance with state law.

Um that's the major point step where

does the agreement expire after 2031 or Yeah. Okay. Okay. negotiation. Okay. I would assume that year prior, six months prior the same process. What's our current agreement there about? The previous one said to expire was at 186, I think. 186. Yeah. And 3% increase every year. Yeah. Was said to be a 3% increase every year. Um,

obviously you guys were present for the initial opening negotiation between the city. So he went back and forth a lot to arrive at something that was end of that both sides. I make a motion to approve the 911 communication center 2018 agreement with city. Motion made and seconded to approve 911 communication center 28 agreement city of Glenwood and Mills County and 911 operating. Okay, further discussion, questions. All those in favor?

Opposed? Carried. Thank you, gentlemen. We have one property uh two copies to sign, one activity for us heading to the county. I got a follow. No, this is me. I'm let John go talk. So this one is a proposed new ordinance. Uh currently have chapter coming in there spot of chapter 20 for some regulations regarding facilities had on the city level with PD they had some issues with facilities. Um um we able to in contact them kind of work that out. Now the sheriff department is running into some similar issues regarding u staffing issues regarding uh sconding from the facility and the law enforce to retrieve them. Um some of those can be tied to reduce staffing issues. So essentially the I forward you the initial draft of this. I did make one additional uh change to it in that time. Um I can't recall if that was done for or after this one was taught there was an addition in subsection E in the definitions uh we have the open event I also added in preventable operational deficiency event which is defined as any incident required of response by a public safety agency reasonably attributable to failure to provide supervision staffing monitoring alarm system door control or care planning. There's a bit more of a catch off that will obviously there's the alopment

event which includes people just sort of winding off from the facility. Um preventable operational deficiency events are designed to catch things like um inadequate staffing in instances where the sheriff department is called but the person never actually leaves the facility but the event could have been avoidable by proper staffing of the facility. That's there to sort of help that. um after uh three or more alopment or the name of these preventable operational deficiency events uh that require law enforcement response. Three or more occur in 12-month period and the events are determined by the sheriff's department to be associated with operational deficiencies. There's a rising scale of penalties that we already have lined out in the uh the ordinances. 5.1 civil penalties and they're they're so each time it will increase I have the process down because I believe it is the first day to have public readings can't approve it until you have the public reading you have to set a date for you need a public hearing though

you just have a reading yeah it's just a reading you have to have three readings Thanks. Can we have the first one and then wave the last? You can't, but if it could be considered controversial, best best practice is either to have the three or at least have two and then we wait for the because you want the public to have be able to come in and talk about because it it is kind of a issue. I think

this stems from we had a house on 23 historic bars. Uh we were called there 10 times in a matter of about a one month period. And what it boils down to is they there's a company out there and there's multiple companies out there. This company hired one staff person to stay in house and three people. Uh this kid who walked away um repeatedly um rather than doing change we pick him up, bring him back. Um he's got the mentality of 11year-old. He's capable. The weather was bad. We endlessly until we found him one time. He knows he knows where he's going because he knows he wants to go to council blatant only about a mile and a half from the county line. It's been mixed up there usually at top county but uh we get called in regular staff who says not our problem. If they walk out we're going to call you. Your responsibility to go find these people. We like to put a little bit little bit of teeth with our bite so he can come back and say that's fine. We're going to show up and you help us cover some of our costs for three or four somebody. It's also worth noting that the ordinance itself is not just structured in terms of fines. It also requires that if three or more of those occur in a 12-month period that they're put on notice and they have to provide a a corrective action plan that includes, you know, what are you doing to change staffing adjustments or monitoring systems, what improvements you're making, secretion changes, things like that. Um, so it's not not just simply a here's your bill for the the services, it's what are we doing to fix this as well to correct it. There's got to be some remedial action. I don't want to think they can just pay the fine, move on.

Yeah, most likely. Yeah, most likely to pay to be in that facility. Yeah. 15 an hour to be there. Easier for them just to call us.

I took this to district productions. Uh they was very glad to see it. They're they're going to take the copy and go to Montgomery County with it. It doesn't pertain a lot to our homes here in Glenwood or in Red Oak, the one that's in the rural area. And those are run by a company that I think they came out in either Virginia or Maine. I'm not sure.

I can't remember. Too long ago. And they really don't care. They're getting they're getting their T dollars and what goes on back here. Who cares? You know, go ahead, send us a bill. We might pay it. But I think it's a good idea that, you know, we have something like this to protect everybody, not just the sheriff's department, clients and all. and uh they was going to try and bargain off of us to try and get better qualified people to work in these homes through this. You know, can't just have John walk in off the street and say, "Yeah, I can do this." other one of the other um benefits of it in addition to the z penalties that would kind of keep them broad in and to ensure they're operating properly is that there's cost recovery options in the ordinance. So if in the event open someone say goes off into the woods whether they actually find them when they have to deploy the drone the drone crashes or they're transporting someone back and they're not cooperating any damage vehicle or equipment there's cost recovery options for that as well. Um so taxpayer is not putting the bill for placement equipment that would have been used had there been proper stage

for a private business. Um, is there any sort of does this have to be published in the paper?

Well, I'm just reading because it is a new ordinance, we might have to at least do one public hearing. So, what your action today would be to set the public hearing for the first reading and then I'll do more reading. See if we need second. So, you would set your public hearing and I need more than 20 days notice. Um, we got the 31st. Um, can we set that for the 21st for the first reading? April 21st.

That works. That gives me time to get it published. If you would that to me in a word document, they would appreciate that and I'll get it in the papers and get it 23rd. No, right. Make a motion to set the first public hearing for adult care homes ordinance for April 21st at 8:15 a.m. It'll be ordinance 2601 and then it will change we'll change the chapter later when we codify it. But ordinance has a number for the ordinance to put in. Second. Jake, you all right? What? 8:15.

Yeah. Okay. Sorry. The first have a motion made and seconded. Public hearing for April 21st at 8:15 in the morning. Any more discussion? All those in favor?

Okay, we should back up and approve the formal action reference adult care homes. Yeah, that's the one action. Do it all at that time. Yeah, that's going to be the last public hearing for the first reading. Okay. All right. Other than that, I have no other general discussion. Any questions? Thank you. Thank you.

Thank you, John. Thank you. And then I'll get signed copy to Amber. Okay, Amber, you're up for general discussion.

Um, my office has been very busy. Um, we are working on assessment notices. They have to be out. So, we will be um kicking that behind your finish. Say come into a couple hiccups, but I think we're start printing later this afternoon. And then unfortunately, we weren't able to make the deadline for the printing company. will just be folding it if anybody needs something to do this afternoon. I will be we'll be folding and stuffing envelopes for quite a while. Um also Isaac staff will be here for um uh their 99 county tour. They'll be here on May 7th and I believe they'll start at 8:30 in the morning. And I need to know where you guys want to start at. It's like hour and a half. Do you want to go to the annex? Do you want to You want Well, it says start at So, we can start here and then go to the annex.

I just need to let know what what you guys kind of want to do. I kind of like to see them have see the courthouse, you know? I mean, that's that's our main objective of this tour is to see the courouses in all the 99 counties. We'll start at the courthouse and then make our way maybe to ann are they trying to meet with all the department heads or is it really just like we welcome any department heads like officials office statutes and their usual agenda huh? Yeah. But we can start here so they can see it. Yeah. Yeah. They include 30 to 40 minutes of our programs and then they'll open it up to county folks questions feedback. The most beautiful courthouse in Iowa. There you go.

So all right. I'll tell them every courthouse. I think that's about it. I'm just trying to keep uh any comment on tomorrow's meeting with um conference board. Conference board.

They will be discussing the budget for next year and I've got a couple other things. I can't remember what it is now. Yeah, they'll be at the annex. Uh, next on the agenda is discussion, supervisors committee meeting updates. One thing I didn't talk about last week was, as I did last week, we had a super board meeting annex. It was attended pretty well. We had schoolboard members, city members, school board kind of lightly, uh, talking about the roads and stuff up at resource center and how all this is going to play together. And I says, "Good luck, folks. Just just wait and play the game. It's, you know, it's kind of like Monopoly, you know." So, uh, other than that, uh, you know, I brought up a few things that the county was doing. Had the slurry fill on the roofs and stuff and there was a couple of schoolboard people thought that was kind of interesting that we could actually make a slurry and lay over the top, fill it stay. I said, "Well, we hope it does. We, you know, that's about all I have.

Didn't have any meetings last week. I had a legislative meeting, a monthly meeting last Friday. Anyone have any new business brought a board user at 859

second made second to at 859. All those in favor I going into work sessions.