City Council - Regular Meeting

You can see business. current sales or current. Okay. tell a lot.

Yeah, you still be the cheapest.

Okay. I know he worked at Wester 26. Oh, okay. Yeah. Yeah, perfect. I think tonight shows up visit

Anywhere. Oh yeah. Sorry. continue to walk.

I'm sorry. Oh, that's right. Right. So, it'll make up for it. Okay. I've got you. Just relax. Yeah, that's good. That's always good. Yeah. Just remember when it's snowing here and 80° weather. Just so that you know. Oh my goodness. It's so short. So tall. I guess I should say I'm the short one. Hey, are we doing

whatever this sold? some I don't know. I'm I'm sharing. No, that's okay.

He does have a ton of friends that did my left. It's getting there. It still hurts. Like I need to get like market improvement. So I'm off of all the pain meds except some leave.

Oh, I'm so happy to hear that. You're having me a little worried there. It's getting there, but it's still not ready to go yet, but you're doing better. I walk 30 minutes. just know I'm happy to meet with them. I like the guy, but like I say, it's coming just very unless the I'm sure your wife's ready for you to be love. I sure am. Doesn't look like that. I love exciting news. Laura gave me exciting news. Mom's feeling better. Like, give it, Bonnie. We'll see what I don't remember the number.

Well, congratulations. Well, that's awesome. That is so good. But he um got used to never going to eat cake tonight. Exactly. Buddy and I are craving cake. Just maybe you don't want to. Oh, we lucky. Well, if I had known that, I'd stop and watch this run. That's funny. I don't know why. took my kids to concert.

Welcome everyone to our February 17th, 2026 city council meeting. Uh we had a robust conversation uh about renewable energy and Midvail's uh impending participation in the community renewable energy program. Those of you in the audience who are residents of Midvail City, uh the the Fifers back there. Um more to come on that issue. Uh but we will start as we always do with a pledge of allegiance. So if you'll stand To the flag of the United States of America to the republic for which it stands. One nation under God, indivisible with liberty and justice for all.

Okay. Thank you so much. Uh Rory, will you see who is here? Yes. Council member Glover here. Billings here. Micholash here, Brown here, and Robinson here. Okay, that is all of us present and accounted for. Uh, moving on, we have a unified fire authority report tonight and here to do that as always is Chief K. Chief,

thank you, Mayor Council, the opportunity for the UFA report. Couple of items I wanted to just to bring before you. So, we're focusing on um kind of two topics every month. Um a community risk reduction topic and then a fire safety message. So, our community risk reduction monthly message is fall prevention. So, in 2023, Utah reported 386 unintentional fall related deaths with 85 a.5% occurring among those 65 and older. Uh, UFA encourages encourages our community members to leverage the Utah 211 system as a central access point to local fall prevention program services and referrals. Um, in Salt Lake County, public health partners offering stepping on and senior safety and initiatives through aging and adult services, including follow-up sessions to reinforce progress. So, that's kind of our message uh this month is is fall prevention and to leverage the the 211 system for those resources. Um our safety message for the month is carbon monoxide and fire um safety alarm awareness. So, um have everyone check their CO alarms and their fire alarms in the month of February. Um, as far as call data for the month, um, Midvail had 324, um, calls for service. 82 of those were emergent calls, so just 25%. And of the 324, 278 were EMS calls, so over 92%. So, a heavy uh heavy EMS call month for the month of January. That's the end of my report. Have any questions at all? I'd be happy to answer.

Any questions for Chief K? I just wanted to say real quick, um, we talked about a few of the pedestrian auto pedestrian accidents we've had in Midville recently and a lot of times we look rightfully to UPD and all of the investigative work that they do there. Um, but it should go um, we should thank UFA for what you guys do. I mean, you guys typically are there first providing uh lifesaving care to folks and um I just in this month in next month, my March mayor's message, well, that's a lot of M's is about pedestrian safety. So, I want to thank you guys and and what you do. I mean, there's one one of the two folks who were hit and critically injured and survived. um you can't help but think that that's probably because of the the care that was provided from UFA very quickly. So,

thank you. Appreciate that, Mayor. And I want to recognize Chief Russell as well. Thank you, Chief. Moving on to public comments. Any person wishing to comment on any item not otherwise scheduled for public hearing on the agenda tonight may address the city council at this time. Uh step up to the mic. You'll be given three minutes and we ask that you just state your name for the record. Is there anyone who'd like to give public comment? One up. Not sure if it's the right time or not, but um so I live on a skinny street and um people are always parking in the middle of the street. Excuse me. Can I get your name for the record? This is recording. This is Troy Mayor. Mhr.

Sorry about that.

No, you're good. But, um, I'll stick to what I'm what I've wrote written down. And I've gotten, um, signatures of the people on the street, but, uh, uh, one lady was writing on behalf of J&J Tires, and she says, "I'm writing in strong support of J&J Tires and Wheels located at 7615 South State Street. They are a great addition to our neighborhood and a business that consistently operates with professionalism, organization, and respect for the community. They ma maintain adequate parking, proper infrastructure, friendly customer service, and fair pricing. They are exactly the kind of small business we want to see thrive. Unfortunately, J&J Tires is regularly impacted by ongoing issues cre created by the neighboring business to the south, Edwin Auto Sales. The contrast between these two operations is significant. While J&J operates responsibly, the neighboring property frequently contributes to congestion, blocked access, safety hazard, and general disorder and spill over in onto this already narrow street. There are recurring problems with vehicles blocking fire hydrants, obstructing egress, and creating unsafe roadway conditions. Cars that do not belong to J&Js are often parked in ways that interfere with visibility and traffic flow. Young drivers use parking areas as cut through crowds, speeding through and nearly striking customers and employees. Vehicles back up on this tight roadway while others attempt to squeeze past, avoid stop signs, or enter State Street at unsafe speeds. It creates a snowball effect of risk and confusion. It is honestly surprising that no serious injuries has occurred. The combination of obstructed sight lines, high traffic speeds on State Street, and careless driving creates a dangerous environment. Responsible business like J&J should not have to

operate under constant threat due to the poor practice of others. J&J Tires takes cares of its customers and the neighborhood. They deserve a safe, orderly environment in which to conduct business. I respectfully request increased enforcement, review of parking and fire safety compliance and whatever corrective measures are necess necessary to restore safety and accountability on this street. Please help make this area safe for everyone uh residents, customers, employees, and the business that operates responsibly. Um and uh one other thing uh another person that has has uh um given me another letter to read. It says, "I am here tonight because of the current conditions near State Street off 7615 South and along the Eastway Roadway presents ongoing public safety concerns that have not been adequately addressed despite repeated reports from multiple residents. First, there are serious concerns regarding fire safety and emergency access. Vehicles are regularly parked in ways that narrow the roadway and could delay fire, police, or medical response responders. If emergency vehicles cannot pass freely, that creates real danger and potential liability. I respectfully request confirmation that fire access lanes, hydrant clearance, and apparatus access meets current code requirement and if they do not, that corrective actions to be be taken immediately. Second, I'm requesting transparency regarding permits and site compliance where permits properly issued for the attached garage and additional construction. Was a permit obtained for the paint booth or industrial use with approximately 3,000 square feet of building space um with the attached garage with attached garage space. What is the required number of off- streetet parking

spaces under Midville code? There are currently around 30 vehicles on site. No parking for customers. uh consistent um let's see uh consistent with the approved site plans and zoning requirements. Third, the traffic hazard is real and increasing vehicles parked along State Street side and in front of the business obstruct visibility and restricted eastway west traffic flows. We have young drivers, including 16-year-olds, navigating the corridor daily, reducing sight lines and narrow lanes, increasing the risk of a preventable accident. Additionally, a special needs school bus travels this route. that bus is frequently delayed or forced to navigate tight unsafe conditions because of blocked passage. These these students rely on safe and consistent transportation. Residents on our street understand that passage is tight and we make efforts not to park there ourselves. However, without clear signage or formal restrictions, visitors and others continue to park in ways that obstruct the roadway, sometimes even in the middle of the street. Um, I'm not going to go on because it's about the same. But also, um, the business doesn't have any parking, so they park across the State Street. And I heard that somebody was was hit going across there and died. I'm not sure if it was contributed to that that location or not, but um, if you can help us out and uh, just I I don't know. It just doesn't seem like nobody's talking to each other at the city council. They um I I call the cops. Uh people down the street have we have uh let's see we have only 20 uh um houses there, but I've gotten 35 signatures in half of the houses that that I was that I talked to. Um it's just a just a small street. There's only one way

that we can solve it, but hopefully that get some done. Don't want to cut you off. Um we do have our community development director Adam who is um prepared to talk to you about some of the issues. Um the most of the big one is that this is not a a midvail street. This is a a private roadway. Uh so that does limit our ability to private to who for us or Yeah. So, and Adam will get into more details on that, but um the street itself, the parcels on the south side of the street extend over the road

and they all have an access agreement to cross it, but it's not Midvail right of way. And so that limits some of our options for what we can do there. However, we have in the past um been in some communication to encourage that business to park differently, but in the end that street is it is a street that is that is only in existence because of the access agreement of the property owners. Yeah. Um so it's kind of like a it is like a private street. Uhhuh. Um but um sorry I jumped in there but but Adam would be willing to talk to you a little bit more about it and what they've done with code enforcement more recently there.

And if you guys not you're welcome to stay as long as you want but if you wanted to meet out in the lobby that way you guys can talk about that. Is that okay with you Adam? Okay. Sounds great. Yep. Appreciate you. Yeah. Thank you for joining. Okay. Is there anyone else who'd like to give public comment? State your name for the record.

Hi, my name is Luke Mains. I live in district 5. Uh I'm also the vice chair for the community council. I just wanted to let you know that our community council meeting this month will be on the last Wednesday of the month, which I believe is the 25th. I could be wrong. Uh it will be here at uh city hall. I have not heard if we've confirmed the reservation yet, but we we're planning on it being here and I will make sure that we confirm the reservation for that room at 6 p.m. on that Wednesday. And uh it's great. We've got some really good plans for this year of how we can grow our organization further and and how we can best serve the people of Midvail. So, that's great. Thank you.

Thank you, Luke. And congrats on your uh vice chairmanship. Uh, is there anyone else who would like to give public comment or first chairmanship I think is the proper title? Seeing none, we'll move on to council reports. And starting off as always, district one, body billings. Nothing today, mayor. Okay. District two, council member Paul Glover.

Uh, Glenn, I just want to Excuse me. I hope your stone plows have to go out. Glenn predicted earlier today that there will be no snow this week. That will result in snow plowing. That's all, mayor. Thank you. Uh, moving on. District three, Council Member Heidi Robinson. I have nothing tonight, Mayor. Okay. Wow. Everyone must have hot dates tonight. Moving on. Let's see. Council member Bryant Brown, do you have anything for us? I mean, I can I can fill the time if I need to. I've done it a few times. No. Uh, and I, you know, I'll save Denise tonight. I won't make anything too emotional, so you won't have to follow them like I had the last few nights. Just let me know in advance.

Yeah. Yeah. I'll text you. Hey, this this could be rough. Um, on on Council Member Glover's notes, I think we're on like I think Salt Lake City is on like 330 days of not measuring an inch of snow. So, it's very likely it's going to be like 200 or so more days. So, it's going to like almost double the record, right? Which is like not great. I've had a lot of residents surprisingly reach out and just say, "Hey, we didn't know what you guys are going to do." Meaning, I don't want to buy flowers or whatever. Um, if if you're going to, you know, whether they should or shouldn't, that's not, you know, they that's not what they were asking because they were like, "Hey, I'm not going to spend $500 on patunias if you know, they'll do their part if they're asked, but if not, they'll pay for the water or whatever kind of thing." And I said, "I haven't heard yet." It seems very likely we need to really start thinking what that could look like. You know, hopefully in the next 30 days there's a bunch of storms and you know people should still consider conserving, right? But um you know I I can have that conversations with them as well but generally we should separate from that if there is going to be some restrictions I think that's something we need to look into.

Um council member Brown that I was actually going to be on my city manager report is responding to your question. Sorry, a little bit slower than it should have been. Um, but the I thought it would be good for to say out in in public. So, um, you originally asked a question about, yeah,

like you said, how should people consider um, what should people consider when they're buying their plants for this year? I think the general guidance is always going to be one of saying we live in a high desert and people should think of water wise plants when they're looking for those. Um however um we have a couple of uh processes in place to help provide us with additional guidance throughout the year. Um we do have um uh our city engineer is on Jordan Valley's drought uh committee uh which will be meeting soon to make their recommendations. And then in April, Jordan Valley has their annual meeting where they get into a lot of the details about the storage of all the different facilities and and and what's available there. And we should have some better idea on how to provide additional guidance after those meetings occur. However, uh a couple of other things also come into play. Um this year in the legislature there's a couple different bills that are looking at adding fees um uh to those that are providing water municipalities and whatnot. Um some of them are pretty significant fees and would likely require us to then raise our fees in order to cover what they're charging. Um they are do you remember what our estimate was for what the fee would be if in our place? 17 million.

Yeah. Per year. Uh don't it's not really clear.

Um it's clear as mud. Um but a significant cost to us that we would have to raise fees in order to uh to cover that. We are have not been in favor. The league is still looking at it, but uh generally um I think most people are pretty concerned about that and that could have a significant impact. In addition to that, we have largely um followed uh the policies and guidance that Jordan Valley has provided as far as water conservation. We've adopted um plans that correspond with that. Um one of the practices that they have are um drought fees. And um at the next meeting, we're going to come to have a presentation or a discussion with you about um us implementing a similar practice. But this would be something that would only come into effect. We'll give you more details at the next meeting if we're in a drought. Um and so um there are a couple of things that may come into play that could increase those costs. Hopefully the bill doesn't pass at the legislature. Um but um uh as soon as we know more of those details, we'll be sure to communicate with you about what those effects will be. And then as we get that official guidance from Jordan Valley, we will also pass that along if we think we're going to be in a in a bad shape. believe Glenn, if I'm correct, the last time we had the severe drought uh a few years ago, Jordan Valley was still in a pretty decent place. And at least for like a year, even if we have a pretty s if things don't get that much better, the resources are still going to be there, but that's maybe something that could work for like a year. Is that kind of how I would say that? Okay.

Yeah.

The reservoirs could be in trouble. But yeah, basically what you said is accurate, but it does seem to be more severe this year. And the, as I recall, Jordan Valley didn't really put like restrictions out, but Spencer Cox, you know, Governor Cox put like water every four days and only trees and shrubs, you know, like. So, I think people thought that came from us and I don't necessarily think that was bad guidance.

Yeah. But you know if Jordan Valley will come out with something what I'm what I'm getting asked is it will Jordan Valley come out with not just raising rates but like hey only at night and and whatever. So they you know mostly related to flowers and stuff like that. I think um they have their policies in place for water conservation um already, but as far as that additional guidance with regards to drought, uh as soon as we have they have that annual meeting, we'll pass that information along. But I'm very appreciative of those residents who were already asking those questions and thinking ahead um to um make smart decisions for for this upcoming year and um we will share that information as soon as we have it.

Thank you. Thank you. Is that it? Yes. Okay. Thank you, Council Member Brown. One more thing. Moving on. Last but not least, District 5 uh Council Member Denise Micholash. Um no updates tonight. I just want to highlight that the Midvil Journal uh did an article on Lefty who's part of our staff. I thought it was great whoever did that and encourage you all to go read it. I love seeing highlighting the people that are doing all the work and are going to help us deal with the drought issue and everything that we're talking about here. So, thank you. I thought that was great. He also has one of the greatest names of all time. Yes, he does. Lefty Lefawitz

and he's secretly very funny.

All right. Uh, moving on to mayor's report. Um, just a couple of things real quick. Um, I want to thank our city manager for the time that he puts into the bills that we're tracking. Um, that is definitely a lot of work. We appreciate all you do in getting those. Uh, there are bills that we might care about personally that don't necessarily impact the city so much, but having that uh list very quickly accessible has been extraordinarily helpful for me. So, thank you for all that work that you do and and Garrett as well and researching some of these bills. Um, and in that vein, one of the big ones we're still waiting on, uh, there are some terrible bills out there. There are some that have become not so bad through amending the amendment process, but we're still waiting on Steve Illison's homelessness bill, which is titled, simply enough, homeless amendments. Um, he hasn't numbered it yet. There's nothing to look at. Um, but it's certainly going to have an impact on us as a shelter city. And depending who you ask, if you ask the representative, it's going to be a good thing for Midvail. If you ask some other folks based on rumor mill, it might not be so great. Uh, so the fact is we just don't know yet because the bill does not have a hyperlink. You can't click it. You can't see anything. But, uh, we're hoping that we were hoping that it would be numbered today. That was what we were told. It hasn't been. and I just checked a few minutes ago. Um, but once that comes out, we will alert the council ASAP. That's probably not one we want to wait until uh some sort of bill wrap up later in the weekend. So hopefully by tomorrow we'll know what he has in store. Uh maybe Matt and your city manager report um if you know anything because I I've been on the phone with a couple of people today who just generally don't know how bad or how good

it's going to be. I'm still holding out hope as the eternal optimist as I am that it's going to be good. So let's put some I'll just go with it's going to be good. Okay. Yeah. that

I mean we know that Representative Elison is he's he's the legislator who does homelessness bills. So I trust him and I tr trust the fact that he represents parts of Midval that he's not going to do anything that um harms us too much. There might be some additional reporting mechanisms that we're going to have to uh get used to, but I think if we're taking $3 million from the state if they want us to have some reporting mechanism back to them, that's in addition to what we already report, that's not the worst thing in the world. So long as we can put those reports together easily. Um that will be the the key. Um, other than that, let's see. On March, Vindalin, is it March 5th that WFRC March 5th, this is great for you, Denise, and everyone else, too. Uh, WFRC is coming to take a tour of the area where we want to put the Bingham Junction Bridge, uh, that will span into West Jordan. WFRC is going to be the major hopefully, cross fingers, major funding source for that bridge. Um, so if there's any council members who want to attend, I can get you some more information on that, Denise, if you're available. We're also uh going to try to do a surprise and have me, the mayor of West Jordan, and the mayor of Murray there um to talk about how great of a regional project this is. Yes,

we should be done by the time they're talking about. Okay. Hopefully. That depends on you guys. So, if you want a bridge in Bingham Junction, you just looked at me at that. Um, we all looked at So, we'll get you guys some info. They're only going to be here, they said, between 8 and 10 minutes. That's fair enough.

Uh, because they have a lot of other sites to look at. I'm very, again, optimistic that, um, this is the type of project that they love to fund because it impacts three communities. This bridge puts you over directly into West Jordan, but it also feeds into the new recreation zone that Murray City is doing. U so when they come to visit, we're going to try to position ourselves where we say, "Oh, look, there's Midville, there's West Jordan, and right there is Murray. This would be a great place for a bridge." Um so if anyone's interested in attending that, uh I can get you some information on it. Uh real quick, this is budget season not just for Midell City but for the big entities um in the Valley UFA UPD. Uh we have started some of those very initial conversations regarding benefits, compensation, wages. Um nothing concrete to report to the council yet, but as soon as we start getting some of those numbers, um I will report that to you guys ASAP. Um, I think that is it for me. I did want to thank uh Chief Morse and UPD. Some of you guys know there was um an incident here on Thursday that turned out to be fine, but the presence of UPD and the fast response uh for them getting here was probably the reason why that situation was diffused a lot quicker than it was. So, we appreciate your efforts. Thank you so much. Um, that's it for me. Moving on to city manager report, city manager Matt Dah.

Um I prim primarily was going to cover the um issue of uh water levels and droughts. Um the only other item I was going to just cover is that as you're aware annually um we um participate in the Canyons Educ Education Foundations uh gala

and um that is going to be uh coming up here um soon. Caitlyn will be sending out an email um for those of you that are interested in participating or sitting at the midvail table this year. So, if you see that and you're interested, um, please respond on, uh, showing that interest and we'll get everyone signed up. Um, but otherwise, those are the two things I was going to cover. So, that is it, Mayor.

Okay. Thank you so much. All right. Well, uh, since some of us talked longer than others, we don't even have to wait for the 700 p.m. public hearing. It is 7:01 p.m., so we may proceed. Uh we have one public hearing tonight and that is to consider resolution number 2026R10 approving a budget appropriation resolution of Midbell City amending the budgets of the general fund, public safety fund, capital projects fund, water fund, sewer fund, streetlight fund, information technology fund, and a fleet fund for the fiscal year ending June 30th, 2026. So all the funds um I could have maybe put and other funds as necessary, but here we go. Sorry for that. Well, thank you. I was the one who told us she needed to put the full description.

Very. Okay, good. Yeah, let Matt very detailed, Matt. I should have known. I'm here to talk about that is Mariah Hill, right?

Uh, okay. This is the same um presentation you saw two weeks ago with just one minor change, but I'll run through these since it's a public hearing. So, in the general fund, we are increasing the entirety of the budget by about $2.9 million on the revenue side. Um that includes uh an increase of $23,000 to our property tax to capture what we'll get uh from Main Street RDA. Um $76,000 increase in our building and plan review. This is just to meet expenditures that they were always going to generate more than we budgeted, but it's a restricted revenue, so that's how we do that. Same with the class C road funds, an increase of about $9,000. And then uh a use of fund balance of 2.7 million, which is uh the ARPA funds we moved into the general fund. We're moving them to the c back to the capital projects fund for our expenditures in the general fund. Um this is across I'll just talk about this in the one space and then I won't repeat myself over and over in every fund but uh our final budget when we adopted it didn't actually include our merit increase for our employees. So we've added that and then I updated everybody to their actual salaries and their benefits when we uh budget for those. Those are just kind of projections and people changed. So that had a net negative impact across departments in the general fund and in most of the other funds as well. Um we added a coalition uh intern for $20,000 and then also the coalition administration fees of 20,000. Those are both grant funded items. Um we the one change from the last time is we are uh moving a part-time justice court clerk to a full-time justice court clerk. We have a retirement coming and an excellent part-time person who'd like to move to full-time. So, in order to maintain that employee, um we're we're temporarily doubling up on our full-time um we uh are budgeting to our actuals for our legislative consulting services, increasing our codification budget, uh adding onetime GFOA training for for me, overlapping public works director

because Glenn is retiring. Uh and have an increase in our electricity and water and distillery utilities. Those just came back a lot higher than we were projecting. So, we're chewing those up to what they're actually costing this year. Um, we are rebudgeting a partial parks employee. Uh, there are pieces of this that I just am managing nine very large spreadsheets at any given point and I just I missed something. So, that's that piece. Um, we uh making overtime adjustments across multiple departments. Um, and transferring money to the public safety fund for the LBT trailer and then had the transfer to to capital projects of the Arbor funds. And we did have decreases across the board where we could as well. Our audit costs came back uh less than anticipated. We had some recruitment money that we removed and our natural gas is the one utility that is actually cheaper than we anticipated. Uh in the public safety fund, we increased it $24,000 to pay for the LVT trailer and then had some changes in the capital projects. Uh we um increased our TS TRCC grant revenue. We're showing the transfer from the general fund and then have a decreased use of fund balance because of some changes to projects um and carryovers, but the main one is a decrease to the Utah UD do canal because we don't have current construction plans for that. Um in the water fund, I talked about the merit and update to actuals for salaries and benefits. We had an increase in meters and related supplies. We've just have more building than we anticipated. Uh electricity costs are high and increasing in the water fund. Uh we have a source protection plan that we needed to fund in professional services and a carryover for our WA water master plan projects. Um in the sewer fund, same uh merit and salary and benefit updates and sewer master plan carryovers. And then in the street light fund, uh we had some accidents that required additional repairs that weren't budgeted for. So that increases uh $40,000 and then uh include funding for a street light master plan. Um, and then

in our internal service funds, uh, same the salary and benefit updates. We have some additional overtime in the fleet fund, some outside repairs money that again kind of fell off when it was supposed to stay in, so we're reputting that in there. And then our vehicle purchase carryovers from fiscal year 2025. Um, and then also a part-time temporary IT intern. Any questions? Any questions for Mariah? All right. Seeing none, this is a public hearing. Is there a motion to open this to public comment? May I motion we open public hearing? Second. Okay, we have a motion and a second. Um, all those in favor say I. I

There any opposed? Okay, we will accept public comment if there's anyone from the public who wants to comment, which is the point of public comment. Seeing no movement back here. Uh, is there a motion to close public comment? May I motion we close public comment? Second. Okay. Motion and a second. All those in favor of closing public comment say yes. Yes. Are there any opposed?

Okay. Public hearing is over. There is a motion on the board for council to consider. Mayor, I move we adopt resolution 2026-R10 amending the fiscal year 2026 budget for the general fund, public safety fund, capital projects fund, water fund, sewer fund, streetlight fund, information technology fund, and fleet fund as presented. Second. Okay, we have a motion and a second. Rory, will you call the y's and names? Yes. Council member Glover, I. Robinson, I. Brown, yes. Nolash, yes. And Billings,

yes. Okay, that passes unanimously. Moving on, we have one item on our consent agenda for tonight and that is to consider the minutes of February 3rd, 2026. Is there a motion to approve the consent agenda? May I motion we approve the consent agenda? Second. Motion and a second. Rory, we call the A's and A's on this one. Yes. Council member Brown, yes. Malash, yes. Billings, yes. Lever, I. And Robinson, I.

Okay, that passes unanimously as well. Um, as I explained in our workshop, we do have a closed session tonight. Um, but in order to get everyone out of here quicker, um, if there would be a consent from the council to temporarily recess the council meeting and enter into the redevelopment agency meeting, we can proceed with that agenda. So moved. Second. Motion a second. Garrett, you okay with that? Okay. Uh Rory, will you um call the a and on that one or voice vote? It's just a voice. Okay. All those in favor of um temporarily recessing city council and going into redevelopment agency say I.

Yes. I. Any opposed? Okay. Magically, as we sit here, we are now the redevelopment agency of Midell City. Uh Rory, will you call the role? Yes. Excuse me. Board member Glover here, Billings here, Michelash here, Brown present, and Robinson here. Hear me there for a minute.

Okay, that's four here and one present. Um, move on to public comments. If there's anyone from the public who's wishing to comment on any item not otherwise scheduled for a public hearing can do so now, step up to the microphone. You'll be given three minutes. Is there anyone who'd like to give public comment? Okay, seeing no movement, uh we will move on then to the consent agenda. We have one item here as well and that is to consider the minutes of February 3rd, 2026 and its abrupt conclusion as I recall. Um is there a motion to approve the consent agenda? Motion to approve the consent agenda. Second.

Okay, we have motion and a second. Rory, we call the yes and yes. Board member Molash, yes. Glover, I. Billings, yes. Robinson, I and Brown, yes. Okay, that passes unanimously. Uh, we have two action items on for this evening. And here to resume her presentation from February 3rd is Moira Gray to consider resolution number 20262 RDA approving Midbell Main Street Activation Grant Program. Actually, you finished and then we we dispersed very quickly. So,

back to for the action item. Awesome. It is lovely to see you all again safe and sound. Um, awesome. So, uh, I'll just quickly go over, uh, what I said last time and then I added a few bit bits more context. Um, so we've had an increase in business interest in hosting events on Main Street and kind of a want for some support with that. So, the goal of this program is to help activate Midville Main Street, bring new foot traffic, bring new audiences to Main Street that these businesses can have access to that we as the city don't necessarily have access to. Um, so this program would provide up to $1,000 to different businesses located uh on Midvail Main Street. Um, it is a maximum grant award of $1,000, but not more than 50% of the total cost of the event. Um, these will be property owners and tenants within the Main Street project area and then then the event itself will take place on Main Street. Um, eligible activities must be focused on uh programming that supports the RDA's goals and that's stuff like uh bringing arts and culture to uh Midvail residents. Uh the events must be open to the public. This doesn't mean that they won't be ticketed. Uh the tickets just also have to be open to the public. Uh ineligible activities would be private events not open to the public. Um, and then organizations or event applicants that have a history of sustained complaints from previous years. Eligible uses of funds would be marketing and community engagement. We're putting a really big emphasis on marketing because we really want to make sure that we're bringing new people to Main Street. Uh, materials and supplies, art and decorations, stipens for artists, performers, etc. And then ineligible uses of funds, staffing or operating expenses, you can't pay yourself to put on the event. Uh, profit margin. you can't just pad your own event margin with the funds. And then fundraisers that directly benefit the applicant. Uh selection criteria, level of private involvement. We're really looking for people who are willing to put in a lot of their own money preferably, and we

can help them get over that final hurdle. Um the potential impact it might have and then whether the applicant has been awarded activation grants in the recent past. We don't want one person or one business to be taking advantage of all of the funds. And then uh we would really prefer that they have a financial need. so we can get them over the final hump. Um, the selection process, applicants will submit an application with a project outline, timeline, cost estimate, and they also are required to include a bit of a marketing plan in there and how much of the funding they will put towards marketing because again, that's a really big priority for us. Um, eligible projects, if they meet the first requirements, they will be reviewed by the Midvail Main Street Activation Advisory Board. That board will include um a city council representative, sorry, RDA board representative, uh someone from senior staff, an RDA person, um a community development representative, all of those good people. Um and then this board will provide a recommendation to you as the RDA board, and then the RDA board will decide, yes, we do want to give this person $1,000. No, we don't. Uh, and we chose to have it go in front of you guys a second time because there will already be somebody uh on the board, but we really wanted to make sure that we get the word out there. And we thought that having a public meeting where we say, "Hey, we're doing this cool event could help get the word out there." Um, and then after that approval, assuming approval, uh, they will sign the agreement and then they have uh, two months in which to complete the event. Um, post selection. This is completely on a reimbursement basis. Um, so they have to complete the event within two months, submit for reimbursement with all of their receipts and everything, but they also have to work with our communications director, lovely Laurara, to uh market the event to make sure that they're doing everything well. Um, any significant changes, they have to come to us and receive written approval of that. They must, of course, be in compliance with all permits and insurance. The agreement indemnifies the

RDA, and then the RDA can terminate the agreement if the grantee fails to comply. So if they they change their event too much, we can say we're we're pulling out our support. Um fiscal impact, we are this is the inaugural year. We're just trying this out. So we are asking for $3,000 with a $1,000 max amount. That would provide uh funding for about three large events or more smaller events if people don't take utilize the entire thousand dollars. Yeah. Any questions, comments? Any questions for Moira?

I do have a question. Um, have we talked to any of the uh folks who um we know have um I'm thinking of like Craft Lake City. Uh so we know that they have an event every year. It's coming up quickly. Um so would they be eligible for for this if we suspend the rules and pass this resolution today or is that too quick of a turnaround because they're normally what in March?

Yeah. So uh we're working with them already. they already have our agreement with uh them for I think one more year till 2027 to put on the event. Um but uh unless they were working directly with a business owner on Main Street, they would not be eligible because we really want to make sure there's buyin from the business community or property owners on Main Street. So if they partnered with a business, then yeah, they would be eligible. Okay. And that's kind of what I was trying to figure out if you know it has to be an anchor business on Main Street or someone who very um annually has an event on Main Street. So yeah, they are required to be a property owner or business uh within the project area.

Okay, good clarification. Any other questions from council? Okay, there's a motion on the board. Mayor, I move that we suspend the rules and pass resolution number 2026 02 RDA approving the Midvil Main Street Activation Grant Program. Second. A motion and a second. Rory, we call the yays and yes. Board member Billings, yes. Robinson, I. Brown, yes. And Mich.

Okay, that passes unanimously. Thank you. Uh, we have one other action item tonight and once I find it, I will let you know. Here we go. Consider resolution number 2026 03 RDA approving proposed amendments to the Main Street Facade improvement program. And she's been here for two weeks. Just been sitting back there. I was trying to sleep under the chair so no one saw me, but I guess here to discuss this is Aubrey Christensen. Aubrey, take it away.

Okay. Thanks for having me back. I've been waiting for a while, but I feel ready. Um, okay. So, uh, the facade amendment, uh, sorry, the facade program Kate had previously brought, um, to the board, uh, with some amendments that were making things more, um, accessible for property owners and business owners. Um, and so everything was kind of set on their end. And then um going through the process since the last amendments were adopted um in 2023, we have kind of seen how the process works all the way through from start to finish. Um and so as you uh can see there are two projects that have been completed and they kind of filled in within a year um from when they started. So, we were thinking that was a good basis of construction timeline um from when they get approved for the funding um till when they receive the funding and the the construction project is um finalized. Um and then there's still two ongoing projects which um one of them is over a year old at this point and the other one um is going to be cutting it close here at the end of the month. And so, uh, we were feeling that, uh, this is kind of holding up some economic growth getting a business in there. Um, in the original agreement, the the business owner agrees to fill the empty space within a year of completion of the construction. Um, and then they have to start the construction within 90 days of getting approved. But there's no timeline in between saying, bless you. There's no timeline in between saying from that 90-day start date to when the construction is complete, you know, how long do you have to get this finished and get things going? Um,

and so we were hoping that this would help get people to apply that are having, you know, construction ready plans, things are kind of already in place and this is something that's going to get things moving a little bit quicker. Um also on top of that we wanted to have a few clarifications that uh with the contractors we we want to make it very clear that the applicant needs to select from the contractors and the proposals that they bring to the RDA board. Um it has come to our attention that that may not have been the case. Um, and so, uh, we need to make sure that we're being able to track these things, that they're licensed contractors being used, um, and that the quality of work is going to be at least equal to what they propose to the board, um, if they do end up selecting a new contractor and, um, getting a better pricing. Of course, you know, over the years, construction pricing can change. So, we're not saying that it's unacceptable to bring another proposal and get that approved, but um we need to make sure that the work is of the same quality of the original um proposed contractors. Um and then following that, we just want to make sure that no subcontractors are being used without approval. Um and that, you know, everything is kind of being followed from start to finish a little more closely with the RDA. So, the results of the updates, uh, the amendments would be more timely upgrades to the main street area in general, quality control of the facade, um, since they are using city funds, and, um, a little bit more oversight on the progression and construction timelines for each of the projects. Any questions, concerns?

Any questions for Aubrey? Okay, seeing none, um there is a motion on the board. She's not wearing a tie, but got two necklaces on. I move that we suspend the rules and adopt resolution number 2026-03 RDA approving amendments to the Main Street Facade improvement program. Second. Okay, we have a motion and a second. Rory, we call the A's and N's. Yes, excuse me. Okay. Board member Micholash, yes. Glover, I. Billings, yes. Rutmanson, I. And Brown, yes. Okay, that passes unanimously. Worth the twoe wait.

Thank you, Aubrey. Uh, we do not have a closed session for the RDA. Um, so if there's a motion to adjourn RDA and go back into our city council meeting. Motion to adjourn RDA and go back into council. Second. Okay, we have a motion and a second. Do we need a roll call for that? No. Okay. All those in favor say I. Yes. Any opposed?

Okay. Magically, we are back in our city council meeting where we do have a closed session. Um, this closed session will be point B on the agenda strategy session to discuss pending or reasonably imminent litigation. Is there a motion from the council to enter a closed session for this reason? So moved. Can I I think you have to put it on the record. You have to say the reason, right? Yeah. Yeah. All right. I'm going to kind of cobble that together. Um, mayor, I move that we enter close session due to the discussion of character, professional competence. Right. It's

B. Okay. Strategy session to discuss pending or reasonably imminent litigation. Is that right? Second. Okay. We have a motion and a second. This does require a roll call vote. Rory, will you call the A's and A's? Yes. Board member. Council member Billings. Yes. Glover. I. Robinson. Hi. Brown. Yes. And Molash. Yes. Okay. Uh, we are in a closed session. Can you give me like 10 minutes to like switch everything around? Thanks. Okay. Two. 10 minute. Two minutes. Did you say 10? He said 10. I said two. Okay. Bathroom break. Anyone?