Apc - Regular Meeting

Okay, we'll go ahead and get started for this evening.

I apologize for getting started a little late here.

We're going to go ahead and get started. The first thing up before we open our regular scheduled meeting is we have a public hearing for the Ownings Rezone. I believe is there somebody here that was going to speak on behalf of that?

Yeah, my name is Anthony Spahr, and I've got an easy one for you this evening. Clients have asked to withdraw their petition, and that would end it. Appreciate it.

Thank you. We close the public hearing. All in favor say aye.

Aye.

Opposed? Motion carries. Thank you. Have a good evening. Thank you, sir. Next is the Nickel Plate Crossing. This is a primary plot hearing. We'll go ahead and open that public hearing. Corey, do you want to start with any sort of staff report? I know this is the first time that the Planning Commission in a long time has dealt with a flat hearing. So if you want to, I think we've got some prints here, if you want to go through with the staff report, please.

Okay. So yeah, like you said, it's been quite a bit of time since we've done this before as a county, and definitely will be the first time that you all have gone through this process. So I've been working in the last month or so doing, sifting my way through this whole process. And so hopefully you got my email that gave you some education materials behind that on kind of what you're looking at and this whole process in general. But for everybody, just so that we're on the same page, plan commission is responsible for reviewing subdivision applications to determine if they comply with our subdivision control ordinance here in the county. So we make the decision on the primary plat approval. And so we can approve, approve with conditions, do a continuance or a flat out denial of a project. So when we say primary plat, that approval, that establishes basically the blueprints or the layout of the subdivision to make sure it's appropriate. It will then be kicked to a final stage or a final plat. approval where all detailed engineering and approvals have to be submitted and are double checked before anything is constructed. That's typically done by the PLAT committee, which we will have to resurrect here at some point soon. So the Plain Commission has been provided a copy of the PLAT. That's this beautifully bound document that you see here from HWC Engineering. on that one. And so that one shows the proposed layout, internal street networks, access points for the subdivision, etc. So it gives us a good basis of what that layout or blueprint should be for the subdivision. So just a basic synopsis of the project here. You'll see in your drive, you do have a staff report and all the relevant materials are there should you wish to look at that. But in general, this request is for a primary platform for a nickel plate crossing, which is a proposed 109 lot residential subdivision located on County Road 800 South and County Road 200 West. So South County 800 South, I believe is School Road there. The property is currently zoned R1 residential and has received variances for lot size, setbacks, and floor area. Those were approved, I believe, last April. Public water and sewer are available and we'll supply the subdivision here, and the layout is generally consistent with our comprehensive plan. The primary issues identified during the review process was access to the subdivision. The Highway Department is opposed to any access onto County Road 800 South due to safety concerns and has recommended that all access be limited to County Road 200 West. The Highway Department also indicated that they will not assume maintenance of internal subdivision roads, so a condition has been included requiring the developer to establish ownership and maintenance responsibilities prior to that final plan. A drainage report was submitted showing detention ponds in compliance with stormwater standards. Final design will be reviewed at the final plat stage. All reviewed agencies have been provided or have provided comments except for our county engineer, which we don't have anymore, or at least it's not filled. So all those agencies provided comments and no objections were received from the health department. Soil and water indicated that erosion control permitting will be handled through IDEM. That's the stormwater management side of things. Based on staff's review, this proposal meets the basic requirements for primary plat approval and staff recommends approval subject to the conditions outlined in the report. So you'll see there that I did include 12 conditions for approval. tonight and so i'm happy to walk through any of those if anybody has questions or if anybody has questions in general at this point i do know we have friends here from hwc who are happy to to lend any helping answers as well great um anything from hwc you want to add modify withdraw

No, we won't be doing that. Brian Stump with HWC Engineering with me tonight is Kyle Eichhorn with HWC, the engineer in front of the property. And we appreciate all the time that staff has put forth into this. And yes, it is a big project. And as we move forward, I think overall we're in general agreement about the items in the staff report and the conditions with the exceptions of items one and two, which are the not allowing access on 800 South. That is our primary access into the community. in speaking with Mr. Watson about his concerns on safety. They identified that nothing was dealing with the requirements of the creation of the development itself, but in terms of speeding that's happening on the road right now. Now, we believe that that is mostly more of an enforcement issue and not an issue that's brought about by the potential subdivision here in the area. We'd be happy to use the entrance there on 800 to have a patrol car out there to handle the speeding, because that would be one of the ways that that would be, that condition would be addressed or concern would be addressed. But we do have an issue with losing our main access into the nature on 800.

You know, was there any work done on a, on that roadway as far as like a decel lane or anything of that nature, the addition of a lane to try to get that traffic that may be turning on and off of there off of the primary roadway yes we do have that pal can speak to that the details of that if you need that but we do have okay was that included in this yes the plat the so uh is there a drawing that shows the improvements that would be made to 800 south bend i don't think i saw those

uh c108 okay shows the entry you'll see the xl and g cell range um on the south side of the million so so just 100 foot then yeah so you've got essentially yeah so

So yeah, on the bottom of seat 1.7, we have a hundred foot taper, a hundred foot V cell lane. And then for people coming out of the subdivision, they have a hundred foot acceleration taper.

What's the current speed limit on that road?

45 miles an hour.

Okay. So a hundred feet, you think is sufficient to get people slowed down and get people sped up for 45 miles an hour?

I mean, that's a, that's a kind of a typical subdivision entrance. There's potential to increase it, but that's a pretty standard subdivision for 40 miles an hour.

For the design speed.

For the design speed of 45 miles an hour is what I'm kind of getting at. Yeah, no, that should be sufficient, yeah.

And then there was...

Corey, did I hear you right? What's happening with the roads that are being created? Are those being, you know, is there a development agreement then that those are turned over to the county at the end of the development project? Or what's the...

So the highway department does not want to assume any maintenance of the internal subdivision roads. So we would need to iron that out at the final crossroads.

Yeah, and if I could speak to that. This property will be annexed into the town of Bunker Hill, but at this point it's still in the county, which is why we're seeing approvals here at the county. Your standards are pretty much the same, but we just, and we're going to keep moving forward.

So the assumption is that with the annexation, Bunker Hill will assume those roads. Do you know for that annexation, I know that there's some work that's being done on it. Will any part of 800 South be a part of that annexation then? Or will 800 South remain the property of the county?

Typically that would be, It's a good question. I don't know the details. Sounds like we've got some work to do then, is what I'm hearing. But clearly, as far as the annexation may take place in phases just because of the continuity requirements in state law. But essentially, yes, there will be portions of 800 South get incorporated into the town.

All right. So it sounds like we've got some work to do on the transportation plan side of this. Is that a fair assessment?

Yeah. I'm just relaying what our highway department has provided to me.

I know there's been discussion back and forth, and so I- So there's no ordinance, really, that the highway department is pointing to. It's just their general feeling that they feel that that is gonna be a problem. To my knowledge and myself. Right, right. But as submitted here, this does adhere to all of our ordinances that we have on the books.

Correct, yeah.

How does that normally happen, like the roads and all that? Is that part of, is there some transfer agreement that happens at the end of this? Obviously, we've not done a lot of subdivisions in the county. So what's the normal process for the transfer of this after the project?

Yeah, so the normal process is this will get annexed into the town before we record the final plan. And then the language on that final plan will be a deed of dedication of the right-of-way. to the town as well as an acceptance by the town of the right-of-way and the improvements there.

Is the off-site granny Jesus down 200, has that been recorded? No, not yet. Not yet? Yeah, but that'll need to be in place before we start walking the site. Right. Any other questions for the board, for the gentleman from HWC? Okay. I did not know.

Is there any other public comment that anybody would have during this public hearing on this proposed plot? Yep. If you just want to, whoever wants to come up first, just give us your name and whatever public comment that you've got, sir.

John Mercer, Buckingham County Council President. We were wondering about that deal with 800 South. That being an annex, who's going to maintain it? that section through that area, they're going to still be county plowing it and maintaining it, or we don't have to take care of that small section.

I don't know, does anybody from the group, do you want to comment on that?

What's the negotiations that have been going on?

So I know the discussion has been with the residential TIP, part of those funds will go to the town of Bunker Hill to help with the maintenance and maintaining of those roads in the subdivision.

Well, I mean, on 800 South itself, just like right now.

No, not 800 South. I just said inside the subdivision.

Down the street, coming in town, half of it's county, half of it's city, and then you go another 200 foot north of that on the other side of the road, half of it's county, half of it's city.

Say if the 800 South gets annexed in with the addition, then it would be part of Bunker Hill as well.

What's that? That chunk. Six or seven hundred foot, eight hundred foot section. Okay. And, look, Mark, have you gotten a hold of Brandon?

Yes, he emailed me, I want to say, late last week about fixing some of those, some roads in Bunker Hill, some roads in the county issue, so we're working on that. Okay.

And then he was talking at our last meeting Monday about the annexation. How's that?

going through with that on us annexing that block um that is more on your side and the property owner's side of the subdivision versus the county doing anything for that um but he hasn't brought that up to me yet and we're the property owner yeah yeah yeah okay so we're still working on that

Hey, there's another hand over here.

Yes, I want to say that you said the speed limit up to the microphone, please force them. You said the speed limit is 45 on that road. I go down that road quite often and the kids going to school, leaving school. they certainly don't drive 45. So I think we need to be more realistic. People pulling out on that road when kids are going to school or leaving school, that could be prone to some accidents.

Thank you.

Anybody else want to make any comments on this plot?

Okay. Corey, you said there's two approvals on this plat or there's a final plat? Correct, yes. That happens. So if there's conditions that are put on it and we still have things to work out like access, desal lanes, this annexation stuff, is there still room to handle some of that before the final plat or is this the... Is this the last time that changes are made to that?

Typically, I mean, correct me if I'm wrong, but typically I believe you should try to avoid that at the final plat stage. That should be hammered out at least right now in the primary plat stage, especially when we're talking about entrances and exits there. The final plat stage is more the actual details of was the road put in correctly with, I don't know, what levels of aggregate, all those kind of different things.

Yeah, I agree with Corey.

Yeah. And then on the entrances and road cuts, I know that the county highway has made an objection to it, but is that at the discretion of the county highway or is that the commissioner's mark? Who has the legal authority on that?

If we approve the plat, then essentially we are saying you can do that, connect to 800 South and put that entrance there. the highway can get their input, give their suggestions. It's up to essentially this body to take that into consideration and say, no, we think it's fine to connect it beyond ourselves.

Okay.

I guess I will say at the end, I mean, if this stays in the county, let's say it doesn't get annexed before the final approval, commissioners do have a say of, no, we're not going to accept this or accept the dedication or accept it whatever part of the road connects to 800 South.

Okay. Any other questions from the board?

I will say that I think it's more of an enforcement issue.

Getting it more of an enforcement issue than The road itself, I drive that road twice a day back and forth to work, and I've seen an officer checking speeds once in the past year. I can only think of once since I started taking that route. And then there's also the option that it's that close to the highway that could speed limits be reduced as part of it. Do you get past that or past Elm Street? I don't know. But I had kids not even stopping at the stop sign, pulling out of the high school in front of me, almost hit me last week.

Speed limits can be changed, but you have to do a traffic study before you can do that.

Okay.

So even if Bunker Hill annexes it, they have to do a traffic study. Since they take over the road, can they put 35...

Depends on how much of the road they actually take in. But then, yes, they would essentially be in charge of that little section of speed limit. So you could have a few hundred feet of 35 and then everything else 45. But they would likely have to do a traffic study to do that.

Is there, I don't believe there is, but is there currently a deceleration or acceleration lane coming in and out of Bunker Hill? Anybody answer that?

No, they're not. On 800, there's an acceleration going north.

You said there's an acceleration going north on 800 south.

It's going to be in our south up 31.

Oh, right, right, right, right. Yeah, on 31. Yeah, everybody hits that and doesn't know what to do. I've been there.

They just sit there, yeah.

Same way to 18. Yeah, there's nothing on 800. anything like that i mean i agree there's people running 60 mile an hour down through there a lot i think another issue would be if you did you just have your name sir if you want to come up and use the mic please i'm going to fund this i don't know about the hilltown council too

I think one of the issues would be, especially with the speech, if it wasn't forced, then on those high traffic times, if you've got a vehicle pulled over, I think you might be asking for more problems and danger. So I think that probably should be taken into consideration also.

Okay, we're still in the public hearing phase.

We have to deal with this during the regular scheduled meeting. So I will say, are there any other comments or questions as we wrap up the public hearing side?

Motion to close the public hearing.

Second that. I have a motion and a second to close the public hearing. All in favor say aye. Aye. Opposed? Okay, we are adjourned out of that public hearing.

I think the vote has to come correct right after, before we enter into our business meeting.

We'll go ahead and call our June 10th, 2026 meeting of the Miami County Plain Commission to order. We'll start with prayer. We'll stand between prayer and pledge of allegiance. Mr. Hopper, would you? Yes.

Everybody, please bow with me. Father, we thank you for this day. We thank you for its many blessings. We ask that you be with each and every person here tonight. Please guide and direct our thoughts. And please just let our actions be pleasing to you. And please just grant everybody safe travels on the way home tonight. In Jesus' name we pray. Amen.

I pledge allegiance to the flag of the United States of America. into the republic for which it stands one nation under god indivisible with liberty and justice okay we'll go ahead with the roll call please tim allwine dan hunt brad bruce here scarlett graves here brent palmer here fred musselman here jamie hopper here lynette smith here

Greg Wilkinson, Courtney Schmidt.

Next on the agenda is the approval of minutes that were sent out, and this would be for the May 13th meeting that included the public hearing.

I motion that we approve the minutes as presented.

Second. I have a motion and a second.

Any other discussion on the minutes? All in favor say aye. Aye. Opposed? Motion carries. Staff report, please, Corey.

Yep. Out of order. Okay.

Looking at what we did in May, it was a very, very busy month. We did issue 57 permits, which was a 68% increase from that time last year. That 57 included one addition, one carport, five decks, one demolition, one dwelling, five electric, three fence, three garage, a gazebo, a pavilion, six pool buildings, one pool, two remodels, 25 roofs, and a sign. You do have one AG permit that has been requested tonight that you'll be hearing. We did close out 29 permits, issued seven split applications, or processed those seven split applications, assigned two new addresses, did one stop work order, and then did have that major subdivision primary plat application come in. Looking at revenue side of things, we did bring in $7,119. BZA has six variances applied for and then one special exception. One of those was old business from the previous month. So 17 contractors did register. which was an increase again. On the unsafe building side of things, we had six complaints that came in. All six of those turned into unsafe cases, bringing us to a, I don't know if this is a record high, but near record high of 47 active cases present. So I will turn it over to Brooke for the violation side of things.

During the month of May, 24 complaints were submitted, resulting in 22 new violation cases. I was also able to resolve 15 existing cases, bringing our current total to 136 active violation cases. This is a 27% increase compared to this time last year, and respectfully, I would prefer if we didn't keep making this kind of progress. One violation case was referred to our attorney, bringing the total number of cases in his hands to 27. A total of six violation fines were issued, amounting to $475. Additionally, two liens were assessed for unpaid violation fines, totaling $295. We received one violation fine payment in the amount of $100. No partial judgment payments were received and no liens were released during the month. The majority of the complaints that were received involved trash and unlicensed or dismantled vehicles, which continue to be our most popular concern. We also received a couple of complaints regarding tall grass and weeds, as well as two complaints concerning the use of campers as a residential dwelling. All in all, it was another productive month, and it's safe to say that there is no risk of boredom in the planning and zoning department.

Okay, any questions from the board on the staff report?

Okay, hearing none, we'll go to the expense report, please.

Yes, looking at expenses, it does look like we had quite a few. A lot of those are from variance reimbursements that we had for the newspaper ads. We did have the truck in for an oil change. We did pay out Mark twice since I've seen you last for a lot of work that he's been doing, getting Brooks violation cases in process with the courts. So you'll see that there. And then one of the other things that we did pay out that was unusual or just out of the normal for us was the second payment for the comprehensive plan invoice. That was $6,765. The rest of that were normal bills in there, cell phone, gas. We did have a title search in there. It's been a minute since we've had one of those on there. So overall, if I'm taking out some of that money that we had held over for the comp plan update. We've at present spent 36%, 36.14% of our budget. So we have a healthy percentage remaining moving into our following months.

Okay, any questions on the expense report this month? Okay, hearing none, we'll go to a committee report and update on the comprehensive plan process.

Yeah, so it's been nice. Comprehensive plan has started moving out of that data collection, initial data collection phase, and we're starting to move into putting some of those building blocks together for the plan. So between September 15th of 25 and February 28th, TSW did provide an update there. So they sent out steering committee letters, coordinated planning documents, completed analysis of demographic and physical conditions of Miami County, prepared an outline for the comprehensive plan. They did the first online survey and coordinated the promotion materials for that, prepared for and facilitated the first steering committee meeting in December, and then created press releases and flyers and promotion materials for the first public open house, and then had that first open house in February. That was kind of their quick update. And then we just had, I think it was two weeks ago, the second steering committee meeting. And so things are moving along. We will be out at the fair. I think that's on Monday, 22nd, I think might be the date, gathering more materials and just suggestions and feedback from the public on what they would like to see in the next 10, 15 years. So comprehensive plans moving forward. I'm excited to start working on it.

Okay, any questions for Corey on the comprehensive plan?

I'm sorry, did you say the time for that next fair, the meeting at the fair?

Whatever that Monday is of the fair, I think it's the 22nd. Okay, so they'll be out there kind of all day. Yeah, so TSW will be out there. I believe we are renting a tent. Does that sound right? I don't know. You fair people know that thing. So I think there's a tent out there. that we will be there. And I think myself and potentially Megan, Brooke, somebody will be out there from our office as well, interacting with the public, trying to get feedback from them. And then I think we are also trying to leave a display booth in the project building as well to gather feedback throughout the week as well.

One of the planners made the comment at the one meeting at the fairgrounds

that if she didn't get good coverage from the county they should be coming back for special meetings and stuff have they indicated that they're getting good response from all over um we're probably on the lowest middle probably towards the low side on responses we'd like to have quite a bit more that's why we're hoping and specifically targeted the fair where hopefully there'll be a bulk amount of people there that we can get in a diverse group of people as well.

And the last one I think you put on the courthouse Facebook page, is that right? Would this be appropriate? I have no idea who manages that. Would that be appropriate to put on there?

Good catch, yeah. That's the auditor's office, but yeah, that would be a smart plan.

Just to get some more feedback.

Any other questions on the complaint?

Okay.

Hearing none, are there any other committee reports for tonight?

I've still got to get budget committee here together. My hope is maybe next month, but I'll be in touch on that. So just watch budget committee. I mean, you're not budget committee. Sorry.

Well, I want to be committee. Okay.

Not hearing any additional comments. We'll move on to old business then. We've got one item for tonight. It's an unsafe building case. This is case 20-23, the Stronger Family Trust. This is a 30-day progress check from the last meeting. Corey, you want to go ahead with a quick update?

For sure. If you remember last month, Mr. Songer was here and had a demo quote. but was waiting on financing or getting financing, it just received that, I believe, that night of the meeting. And so we had given him 30 days to procure that financing and start that. We have been out there. We were out there today, this morning. It does not appear anything has proceeded.

There's pictures in your drive as well. Mr. Saunders. Yes, sir. I have...

And I came into the office to work, to ask the girls and at different times, three or four times I had to try and figure out how do I get the information with IDEM. I was consulted and told about that and they were very helpful with me. But finally I was able to get ahold of this Carla Fraunfelter. I'm sure you guys know her, but anyway, it was hard to get communication back, but she ended up handing me off to her assistant. And I think her name was Jennifer, but I may be wrong on it, but they've been very helpful to try and get something going on that I'm waiting for them though it's gone back and forth that she's been I've provided the information regarding the property and um well everything that they've asked for anyway so I'm awaiting them to come back I have not received that yet but I'm expecting that uh that was that was in your email they emailed me as well we were all in that one so that one came in what was that from Jennifer was that her name Jennifer uh sure um yeah it was the same day so like it was No, this has happened since then. This was a phone call. This was a result of a phone call. Okay. That wasn't really that. It was just a phone call where she was asking questions about the property and about the different things. Okay. So anyway, okay. Regarding financing, you've been working really hard on that. But one of the problems I told you about before was I didn't know who my banker was because Jones retired at Farmers. But I Finally, after a three or four trips down to the river branch dinner, I finally found out who my banker is and where he is. And so I did not meet him yet. However, I did talk to him finally yesterday morning and he set a time for Friday, 1300 hours, one o'clock in the afternoon. Then we're finally gonna sit down and talk about financing all this regarding, because it's all part of the farm anyway. There's three other sources going on. There's an appraisal going on on Friday also on my house, on my home property. which has no mortgage, and so that one would be another source for the money. The recycling stuff, regarding all of that that ties back into IDEM, I've been in lots of communication with Mark Boyer and Debbie down there, Toby Pike, and I had a long conversation with her actually just today, and she's doing a workup for me with a quote for all of the things that she's going to have to supply after now. She had a good long conversation with me, finding all the little nuances, and that That has to do with sizing and also the special requirements, which we're working through. So I'm expecting that anytime.

That's my update. Okay. So the IDEM permit is just for demolition. Is that what it is, Corey? Or is there asbestos? Or what's the IDEM part of it? I believe you were asking what items.

Requirements. I'm trying to figure out all the requirements so I don't have a violation on the requirements. I was just trying to get ahead of the game.

Okay.

I'm not sure I did, but I've been trying. I will need a copy of the demolition order, and I'm sure you can email that to me or something. We have that someplace, right? There was an order of you guys. Yeah, on, say, building order? That requires the demolition order? Demolition order.

If I could just get one of those someplace. Right, yeah. Just a heads up, too, your demolition permit also expires, I believe, at the end of this month.

Thank you, sir. Any discussion from the board on this? How you want to?

Corey, how long has this been going on now? Since the beginning?

Were you speaking to me?

No, I was asking for a question.

It looks like the unsafe building order was from January of 25. Right, but I believe it's been open since 23.

Yeah, that's what I remember hearing.

Is it like a continuance or something in January? I don't remember.

The previous order had expired, so we had to put a new one against it.

Like I said, I go up and down that road every single day and I look at these pictures and I just feel like there could be other things being done besides the building itself. I feel like looking at the pictures tonight, that all this happened since we were here last month as weeds have grown up and covered part of the trash bags and the garbage about the property i'm getting really frustrated i guess with this monthly you know you said you're trying to get ahead of the game this has been going on since 2023 that might have been the time to get ahead of the game not now um We've already initiated or implemented one fine towards this. I'm going to motion that we assign another fine to it just as motivation. Again, we talked to you and you said once you become compliant and once things are said and done, then we can remove those. But I just feel like next month it's going to be the same thing and it's going to be asking for another Oh, that fell through, so I've got another guy signed up for this Friday to give me an estimate. That's my personal opinion.

I do mow that about twice a week, if that's what you're, I don't know what you're referring to as mowing.

We're talking about all the bags that were bagged by the corn bin and the weeds.

The weeds were taller than the last time they went out there. Yeah, yeah, yeah.

Okay, any other discussion from the board?

You have a motion on the table.

Can you refresh me on what your motion is?

To assign another fine.

What is the fine?

$5,000.

Okay, so I have a motion to assign another $5,000 civil penalty. And you want an update?

30 days from now?

At the next week.

I do feel like there hasn't been any action taken. I'm looking at stuff that could be tossed in a pickup truck and hauled somewhere.

I will second her motion. I have a second. Any other discussion from the board on the motion that's on the table? Hearing none, all in favor say aye.

aye opposed no one no okay motion passes okay uh the new business for tonight i do believe they have withdrawn that was the public hearing correct corey so they with withdrew that rezoning request the next item on the agenda then is the nickel plate crossing a vote on the primary plot so for discussion on this

So there is going to be the way that I'm looking at this correctly. I just want to make sure that I'm not getting myself confused, but there is access from 200 West as well as 800 South, correct?

Say that again.

Yeah. So I think Jamie's talking like the flat here also has an entrance off 200 West on this silver line.

There's two entrances and exits, one off of 200, one off of 800.

Correct. Because usually for public safety, when you're above a certain number of lawsuits, you could get lost. The communities require two points of access.

So I guess my thoughts on this... Because 200 west, to the best of my knowledge, also does not have acceleration, deceleration lanes. Exactly. Look at 1.8. But I'm saying going on to 800 south. Oh, right.

Oh, okay.

800 south is your busy road. So, in other words, if you cut the access off to 800 south and force everybody to go up to 200 and then go back north and enter 800, my personal feelings is that is much more dangerous than having it on 800 with acceleration-deceleration lanes.

Yes. This doesn't include any enhancements there at the intersection, right?

No, because the enhancements are at the entrances to the neighborhood.

Got it. Yeah, so it's the same amount of cars, it's just where are those cars going to make their entrance on County Road?

Correct. If somebody's going to the school, they're going to go up to 200, they're going to turn north, and then they're going to turn onto 800. I don't see where you're cutting traffic going on to 800 down by only having a 200 west access. So my personal thoughts are, again, you are much safer to have acceleration, deceleration lanes on 800 south. Even if you put acceleration, deceleration lanes on 200 west where you turn on to 800 south, you're just moving the problem a little bit further to the west.

Right, and the speed limit on 200 is going to be 55. Right, correct. So that makes it even more dangerous.

50, I believe.

And also, if Bunker Hill is going to annex it, it would seem silly that they annex that section of 800 but have no access to the housing. So I agree with Jamie. And I don't like them, but they don't always put speed bumps at each end of it. That would tend to slow people down. Speed bumps or speed spikes?

Whatever.

I was just going to say in the discussion was that during the annexation process, which to Mark's point happens between Makita and Bunker Hill, that could be

know a speed or a traffic study could be part of that annexation to look at that speed zone that would be within that within that area just because we don't do this a lot maybe this is a silly question but it's kind of an odd thing that we're we're the approving body on this or they would the county's approving all this but then it's just going to get annexed right into bunker hill we're not going to do anything that they're not going to accept right

That would be, I think we could ask that question of the Bunker Hill folks that are here. Are you okay of accepting this plat with this entrance on to 800? Or do you also have objections? Is this going to prohibit you from annexing this in? I apologize, but I've got to step out for a while.

Yes, sir. Anybody from Bunker Hill?

I know that you can't comment. Yeah, I know you can't comment on behalf of the entire council, but.

Bonds with Street and Alley, so.

Can you repeat the question? Yeah, so what he's saying is that if we approve this flat with the acceleration and deceleration, knowing that there's also a possibility that a section of 800 will also have to be annexed and become part of Bunker Hill, is there anything in this that would prohibit you from accepting this in the annexation?

I don't see an issue at this moment. Well, maybe we can state it a different way.

If there was no access to 800, that would not please you, correct? If there's no entrance to 800, even though you annexed that section and you're going to be responsible for it, If we go as proposed, there would be no access to 800. You would not like that. Is that correct or incorrect? In the meetings we've been in with HWC and Jim and everybody, we would prefer 200, but if you do acceleration, deceleration, I would feel you'd need to do it on 200 also along with the entrance on 800 and make the whole thing know and uh deceleration acceleration for the whole area it's not now but it's not that not an excessive amount of traffic like it would be with 100 miles so if we only allow access on 200 which is what some of the recommendations are and you annex that in i mean is bunker hill okay with only having one entrance into the subdivision then but it's always the emphasis that it'd be on two edges

No, we would have, we need, it's important to have an interest on 800.

But if you took it off of 800, then you only have it on 200, only one interest.

Yeah, I mean, I do assume for public safety.

We said there would be two entrances off, out of the subdivision off of 200. That wouldn't be in there.

I'm saying that would be just looking at it like, Kyle,

speak to detect my interaction that would be unsafe given that you wouldn't have a distance between the two and between the intersection at 800 and I assume if something bad happens on 200 then you don't want that to prohibit your emergency access on 800 given that the fire department's coming from the north exactly can we think there'd be a big issue stipulations well that's what I already have in there as conditions

Because they have, do you sell an XL on both 200 and 800?

Well, I think what Jamie's saying is that it's where 200 meets 800. So they already have in this a very small one. It looks like it's 50 foot.

At 200?

At 200. But Jamie's point is that if the concern is 800, then

You need one at 200.

Yeah, then it's going to be worth 200 and 800 come together, not necessarily the entrance of the subdivision because that traffic is going to naturally go somewhere on 800. I can't speak to the whole council. It's not a deal breaker. I think the main concern is the traffic.

And I think this is the first time we may have heard about the acceleration or deceleration. Yeah. Personally, I don't want to be a part of approving something that you guys don't like that you're going to annex. That's why it'd be nice to have some input. So if it's the way you want it, I would like to hear that. So then we can make those changes now instead of having to reopen this up and have another public hearing.

I have a question. Is there a reason why there couldn't be like a three-way stop there if traffic is such an issue? Honestly, have you discussed that?

A three-way stop where? So that would happen? That's not for us. That's what I'm saying. I am in support of it. What I've heard so far, so we heard about the concerns about traffic on 800 yesterday, the first time we heard these concerns. The discussion, we believe that we meet the requirements of the subdivision floor. We have not been notified of any deficiencies or areas where we are not meeting the ordinance. And so in my discussions yesterday with Mr. Watson, the concern was about speed. That's an enforcement issue. We'd be happy to address those, but there was nothing about our proposed development that is triggering a concern about these. We've added the acceleration deceleration at both entrances. This is designed to be safe. If people aren't following the posted 45 mile an hour speed limit, that needs to be addressed as a speed issue and enforcement.

Yeah, and something like that would have to have a traffic study and go before that commissioner.

Frankly, it takes a sheriff out there, right, to write tickets. That's really what stops that speeding issue.

Well, if it's going to be in Bunker Hill's town limits anyway, or annexed into Bunker Hill, it would probably be the town marshal.

Yeah, so once they have jurisdiction in the town. So is there... On this drawing here, you've got a 100-foot VESO and a 100-foot taper. I mean, is there any merit on maybe making those a little bit bigger just to make sure that people can get off the road? Or again, do you feel that that's sufficient to get a lane of traffic completely off of the travel lane?

Yeah, those are designed based off the speed of the road. Yeah, exactly. i can't lay a plane on 100 feet exactly so i mean so the if there needs to be some refinement to that just because that's the case you need to put a stop signs up that intersection you know that's also something that can be considered look we haven't we haven't seen the class none of us on the council's in the class okay we're wondering we can get a copy of that sure thank you

Technically, it's in the county, so it's ours right now.

Yeah, I'm going to throw a wrench in things here. We're going on a lot of assumptions here that they're actually going to annex this in. We cannot force annexation, correct? So on the off chance that this isn't annexed in, this is our baby. I would rather hammer things out right now and our specialist for roads is our highway department. Why would it make sense to circumvent their recommendation without them present on this? I would suggest if we're going to make changes that our highway department needs to be here to speak towards that. So I think at best you need to table this right now until we can hammer out details.

they not notified of the meeting tonight they were he could not get arrangements out of it that would give us time to to talk with a special meeting in a couple weeks i motion that we table it for 30 days i second that that gives us enough time to get it done My question was, are we doing anything here tonight that you guys might not like when it comes to annexing this?

They are an idol, so we'll say that we do have intentions of annexing it.

I mean, there's a game that works out. I mean, it's not an impossibility to not have the entrance on 800.

And we would do the annexation before any of the lots would be sold. Yeah.

So, Mark, we have a motion to table here. If we bring this back up, do we have to go through the public hearing again at the next meeting?

I would suggest that there are significant changes, like if you take the entrance off 800 or do something different, have another public hearing.

um just on whatever those changes are yeah i might also suggest i don't know if this is out of out of bounds but also in the in the meantime it could be great for the commissioners and the county highway to get together bunker hill and if they can work on if they can work on that doesn't mean everybody has to agree but at least work on a solution people be agreeable to i i feel like i kind of feel

like this issue of a road entrance in front of Plain Commission is a little outside of our wheelhouse. I have a motion to table in a second for the next meeting, which would be July 8th.

I don't even know what today is.

July 8th. July 8th.

Any other discussion on that? All in favor say aye. Aye. Opposed? Okay.

Since I was not privy to the conversation, I abstain.

You're the president of the new sub-council? The new subcommittee?

I abstain.

Okay. The next item will be the Planning Commission budget review for 2027. Corey, you want to start with this?

Yep.

Yeah. Okay. So looking at our budget here, we have had this submitted by June 19th, sorry. coming up here quick um let me pull this up here so we did get a note from the uh thomas scott from who is our chairman of the county council um asking us to uh as department heads to looking at some of the the things that are coming uh from the state level and some of that potential concerns or impacts to try to submit at least flat budgets or as flat as we could. So I tried to do that a little bit. So going through this here, do you want me to go line by line? Is that what you want me to do?

Just maybe the changes.

Okay. So everything stayed the same on the first page. As we get to the second page under other services, for fees and dues, we did increase that by $885. That was to cover an unexpected cost for our ICC membership that we are currently operating under. And then for weed control, we did increase to $10,000, which was a $2,500 increase. So those are the two changes there. Other thing then on page three, under plan update, knowing that our comprehensive plan should be done by sometime September, October this fall would be a great time to continue moving forward with momentum into potentially updating our zoning ordinance or doing a unified development ordinance. We know that those are pretty out of date at this point and causing us a lot of headaches. So I did budget in $125,000 for that. with the caveat that we could take it out now, we could try for it, or take it out at the behest of council. I just wanted to at least advocate for that because I know it causes us a bunch of extra work with BZA and in the office here as we're trying to work on a much outdated ordinance that makes not much sense often. The other thing then you will see, I did add a new line item of $700 for a Beacon Schneider GIS user licensing. If you remember, we are in the process of, we're transitioning from Elevate, our current GIS system to Beacon. And that's been the last year that we've been trying to do that and had a lot of problems in the past. But two weeks ago we had a meeting and Beacon said that in order to move forward, we all as departments are gonna have to have a licensing, so that would be $700 to get one license to make any changes there. So overall, looking at our budget, what I have put together would be $406,202, which is about $104,005 increase from last year, or 34% increase. I know I probably made you cringe there, brethren.

but I'm open to- You can ask for anything. Yeah, exactly. I'm open to feedback and feedback. Okay. Any comments from the board on this?

So if I understood you right, Corey, the GIS licensing then is getting split up in all the departments then?

So it's already split up amongst several of our offices, but this would be a specific license to like so that while being a small office, we I think would only need one so that I can add addresses, adjust zonings, different things like that. I did make a question of that, and the auditor did advise to have us build that into our budget. The current GIS bill is split amongst offices. We're one of those offices, but it did request to put that in for the actual license.

So with the $104,000 increase, if the $125,000 plan update does not get approved, then basically your budget goes down.

Correct. Yeah. If we would take that $125,000 increase out, that new total would be $281,202, which would be a $20,995 DECREASED FROM 26, WHICH IS 93.1% DECREASED.

WHERE DID YOU GET YOUR BUDGET FOR THE UDL, THE UNIFIED DEVELOPMENT ORDINANCE? OR MAYBE THAT'S JUST AN UPDATE TO THE UNIFICATION OR A UNIFIED DEVELOPMENT ORDINANCE. WHERE DID YOU GET THAT BUDGET NUMBER FROM? THE 125 YOU MEAN? YEAH. OR THE HUNDREDS.

THE EXTRA HUNDREDS.

Oh, I called around to a couple of different design firms that had submitted plans from our comprehensive plan update just to try to get a ballpark of what it was. I was anticipating much higher, had one company tell me that it's somewhere between $65,000 to $80,000, but then I had somebody on a higher side too.

excited to see that happen but we'll see again just because we submit something doesn't mean it's all automatically going to be approved um but i just wanted to put that there okay any other questions you're looking for a board approver on this or is this just an fyi uh approval okay i believe yeah these are some these are due at the end of the month or something 19th i haven't had it

motion that we approve i second that okay any other discussion on that all in favor say aye aye opposed motion carries okay the 2025 year in review um do you want to do that this month or do you want me to push it to next month uh we're hitting knowing that yep we're hitting i think bca has a Will docket will docket. So we will do that next month. I'm really looking forward to it. The one that you gave in council was really good with the drawings and everything there. It's amazing. Okay. Any other public comment for the playing Commission tonight before we get before we reset and get started the Board of Zoning Appeals?

I motion we adjourn.

Wait a minute before we adjourn. For Brad's sake, I would like to see us move our meetings to the third Wednesday of the month. I realize as I say that I won't be here next month, third Wednesday, but we can.

Yeah. You know what? I appreciate you bringing that up, Fred. I know we've had some discussion about realigning that with council. I would also be okay if we did that going into next year, too. So if we didn't want to make, I don't know if we can make that change mid-year, Mark, but on our meeting schedule, but I would also be okay if we looked at doing that as we roll into 27.

You can change it. We just have to repost notice of all the changed regular meetings.

Okay. So it's something that probably needs to be discussed because BZA, our workload has been substantial the last few months, and so we are actually discussing amongst ourselves if we want to move our meeting. I really think VCA needs to be on a separate night. It's almost 7.45 now. It's going to be well after 9 o'clock, 9.30 before we get out of here. Everybody has

jobs the public has jobs um we we've got to figure out how to get bza out of here earlier i motion that we change plan commission meetings from the second wednesday of every month to the third wednesday of every month i second that do we want to start that this year we're moving the well i shouldn't say that not should i say that beginning August of 2026.

I second that.

Okay, BZA could remain the second Wednesday then, and just be open earlier.

Yeah, that's what I thought. Correct, and we can discuss it in a meeting, but I feel like starting in July, BZA needs to be on a separate evening.

Okay, I was just concerned about the things that we postponed for 30 days tonight, so they would have to be notified if we can do that. Then I'll change my motion back to July meeting of 2026.

Second that.

I've got three seconds from you already.

Or you look confused. I'm just trying to track it all and make sure that you know what we're doing too. Yeah, so we would, the motion on the table is to start in July where Planning Commission would meet on the third Wednesday. So we would just have to make sure that the notices for all the updates and everything for the next meeting would be dated as such. then bza can have their discussion on changing the same night change time for a party do whatever they want to do okay i have a motion a second any other discussion all in favor say aye aye opposed motion carries now i'm emotionally adjourned second all in favor say aye aye we are adjourned if you're here for bza it is 7 45 we will get started at 7 15.