Planning Board - Regular Meeting

All right. All right. So, we're going to call the March 3rd Municipal Complex Research Committee meeting to order. Um, we've got Eric, Eric T, Mark, Liz, Jared, Jim, and Lety. I did hear from Kevin that he wasn't going to be able to make it, but um I don't know if Chief and Sergeant are unavailable. There's just a call.

Yeah, I know. I just heard one as I was walking in, so it might um but this is more I don't think there's real much to discuss um that we need a broader committee uh for. But um first item was just to uh approve the november 18th and December 9th meeting minutes since we have not met We did not have the minutes for November last. I get a motion. So moved. Second. Um all in favor of the minutes as prepared. I I I Your m your microphone is Thank you. I'm just going to abstain.

All right. Uh six in favor, one absention. So the meetings are approved. Um uh next item was the town meeting article number five which as it currently and these are final correct um we can change the number can be changed at town meeting

at town. Okay that was my one of my questions like that's the last chance. So, as currently uh presented, it's to add $125,000 to the capital reserve fund, which has a current balance of just under $125,000 as of the start of February, I'm assuming, unless there's been a turner invoice since then that stands. So that would give us a balance uh moving forward if approved of just under $250,000 for Is there any estimation of what that fund would will go down to um when this conclusion with Turner?

I would have to check with Julie to see if there's and start with Doug actually to see if he has any outstanding invoices that haven't gone through the board. Does that get voted on when you guys meet every two weeks? No, they just get processed because it's an approved contract. It's not clear what the process is, but it would be a good idea to make sure that that that we know what we think that number will be after. Okay. Turner is all the way paid. All right. I'll confirm with Doug. I know he's told me in the fall that everything had been processed to date at that point. So, I don't think there's been any issues with him getting things processed, but I think he's just been submitting to the town directly.

Question. 125. Is that a transfer from funds not expended or is that tax money? It's currently written. Sorry, Jim, do you want to answer? You are technically the select person. Okay. It's currently written for new taxation, but we can add at town meeting that language can be added. I'm just thinking is that gone through budget committee? I'm thinking tax. It's gone through budget committee. Uh both boards have recommended that one. Okay. But we can but at town meeting that number can be changed up or down if for some reason we think it needs to be higher or lower and we can add the language um for it to come out of unreserved found balance if that's what they want to do if

I just confirm just dis just concerned it was budget committee n budget committee and select board both recommended it as is. So, I'll confirm with Doug if he has any outstanding invoices subject to payment or if he has any remaining invoices to issue based on this contract. Um, but since they haven't had any substantive work in February, I would have think February would have been the final invoice period, but I'll check on that.

I did just check with the chief and he is uh at school this week. Um, Spittleiler should be here shortly. Um so we'll confirm that. Um uh what Doug uh based on following the select board meeting in January where the uh discussion was on the reserve fund article. I did reach out to Doug just to say for our planning purposes, can we get a proposal for two different things? Um so those were sent out. One of those was a scope to bring the design from conceptual to preliminary. So it would be suitable for a design build uh request for proposal. So we know how much it would cost to kind of go to 30% but then go out for a design build contractor and then what it would cost to go full 100% design for a hard design bid build procurement just so we have that for planning and we could compare it to what we have in the reserve fund because we might need options depending on if that number goes up or down at town meeting or gets voted down in general. What are what are we our hands tied? So he did provide those. Um I sent those out. Um so the first one for pre-esign. So the idea behind this would be do enough design work that we can get contractors who would finish the design and then build it. So similar to I don't know how the fire station was procured if that was a design build.

I wasn't there. I wasn't there. But it's not an uncommon. I believe that's actually what Northampton did was a design build uh for their joint complex. Um, so can you can you translate that into like layman's terms? So basically you design just enough that you expect the contractor to finish the design based on what you've prepared and then build them. So it's a little more collaborative, but you don't need full design documents to get your bid. They're going to be like x million to finish the design and build. So for like specific finishes or like final touches that would that all gets get finalized. So they'd have a they would say we're assuming an allowance for furnishings or

but it is a hard number that they would build the like a not to exceed effectively but it would have a whole bunch of assumptions. So Doug's team would prepare a request for proposals that would lay out the assumptions and things that everyone has to price into the design build proposal kind of promises that this is included. Yeah. to be like here's all the things you got to carry this allowance for whatever let's just say ledge removal even if we don't know we have ledge that everybody has to carry 50 grand for raw and then if we don't end up needing it that would kind of go out of all

yeah so then you'd only use it if if it came up and then they have to lay out we are going to build you a 7500 foot building with all these things we're in that price is abcd not in that price is b yx and then you got your operating. So it's not just a it's not just a whole number. It's broken down into categories where they have to tell you if or if we need to change something or the someone wants to change something that process is spelled out and that would be above and beyond.

Yeah. So in the contract you would lay out how do you change the scope of work for things we want added removed or for unforeseen conditions if they come across something. Hey this is this is beyond our scope. But essentially it would get us a number quicker than but Doug has laid out both proposals as if both could be completed in advance of next 2027 town meeting. So we'd have a hard number to bring to town next year whether it's the design build approach or the 100%.

So we're still kind of on the same trajectory. We're just taking a couple baby steps forward before next March. Okay. Uh we would have either option gives us a design that is biddable. Okay. So if this moves forward to town meeting next year and it's approved, you could go right out to bid. The schedule for the design build approach, sorry, would be that they would, assuming they get notice to proceed, which would basically be after town meeting. The final design build report would be given to the town in September of 26. So design build proposals would be in our hands before the end of the calendar. Okay.

So we'd know our hard number for the warrant, you know, the draft warrant. So it would be like whatever x million is needed for this, right? And then that would be the number that we would just have to put into the the bid proposal that whoever's uh low bid has to hold their price until March 27 because it's all contingent. Could we put all of I'm assuming we could put all of that in the bid process. Oh yeah, it's always they have to know like or something or well town meeting. So So and it's contingent on funding so that they have to know that their prices bound by a town meeting vote. Okay.

Working working working with, you know, putting it together now. Uh wouldn't we get a more if we had a 100% design? Wouldn't that take some of the I will say guesswork out of the various biders? Would we be able to get a harder price where they're not having as many many assumptions if we spell out give them a set of drawings and say this is what we want. Not you figure out what we want. So everybody's bidding on the same thing. A window. What window are you going to use? It's all they're all price ranges, but if we had a a set of drawings that says you're supposed to use XYZ window, everybody's going to get the same.

We may be limited on what's in our funds to be able to expend to get to that point.

So what is the other option? So, so that option, so we would have we'd be able to have bids for a design build by the end of the calendar year. The cost to Turner, um, which doesn't include survey, which we probably ask, is $135,100. So, that technically, unless this the reserve fund fails this year, we should have sufficient funds to at least keep that option on the table. Survey would be an additional $12,000, but that also might be that the town could go procure technically on their own if they have a surveyor who does work for the town. So I think that's why Doug excluded it from his his his project budget, but he did tell us what how much it would cost.

I'm just thinking the 100% design just making sure everybody's bidding on the same thing and Yep. you get more accuracy in your bid. More accuracy and we know exactly. I'm guessing that's I agree. I to I totally agree. in with that information in pocket say it doesn't pass but you can still continue to get bed bids with that particular package. The other thing that we haven't talked about is that they have spell out within their bid documents what codes they have state codes that they're building. So usually oh so one thing Doug did and year code too not only a code but the year

so if you look at some of the attachments Doug included with design build option. He does lay out kind of like some general specs for each of the core rooms, plumbing, electrical, like how that all works out. So, you can see kind of like what this is kind of like here's this typical data sheet for like how do they build the training room? Here's what has to be in the training room, right? I'm just saying that but at 100% it would all be on a plan as opposed to in knowing what the materials and there's there you have set in stone expectations. How much does that cost?

So the full design so this is to take the conceptual to the full 100% design is 316,400. So we would perhaps wish to So that is why one of the reasons we wanted one we kn we need to be able to know do we need to potentially if that's our intention do we want to ask for a little bit more money in the reserve fund and what will it take out of the design or for the construction? If that there's money that has to be spent for design, who's going to It's basically moving it forward. We'd have to assume it's like you're just paying for it through Turner as opposed to paying.

And my my feeling right now is I'd rather spend it with Turner work, but then he knows what then he's going to oversee, I would assume, someone's going to be following work to do to make sure we get what we ask. Yeah, that would be under a separate scope of services. So he has laid out that to go to full design, he's proposing that you could get that bid package ready on for the end of the calendar year as well. So we either take it to 30% and it's a design build or it's 100% and it's ready to go out for full design. It's just money.

It's just it comes down to budget. At that number, we don't have if everything passes the town meeting, we would have insufficient funds to pay for the full. What would we have to change that if what would we change that number to? So the delta would be let's just to make the math round easy. It'd be about 67,000. So we'd have to bring the number up close to 200. Close to we'd have to bring it basically up to 200. And I I think that's compared to what we've asked for in past years, 125 is already a rather large deal. I'm not making that motion.

I mean, that's a tough motion. I mean, it is. I I'm weighing it out in my mind whether we're going to save that 100,000 later on down the road or spend it now. But I think it's going to be difficult to ask the voters for that extra money. We we may have to be limited and happy with a 30%. You said 30%. Yeah. It still gets us a prop. We'd have bids. It's just different procurement. Yeah. Instead of a hard construction bid, we're doing the design build.

Yeah. But I think there's super validity in your in your thought process of getting a full design and having expectations set in stone expectations of what you're getting for your money. I think well is there as an option if you get a 30% price pass would it be worth a while to have finishes before you go the other way. Say that again. Get the 30% price. knowing what the project should cost. We'll have to have Turner get 100% and take those 100% furings out. Well, we won't have the money for it. It's if we don't No, after the after

to after town meeting after town meeting. So Turner does have a role to play a if we do design build, there's still have the opportunity to represent the town for construction services and additional design because there's going to have to be collaboration between the design builder and the designer town. So there is still more work for them to do. It's just it's after you have the contract. I just my my feeling about who's who's doing the design with you like basically what I'm hearing you saying is you like what the work that Turner has done.

I like what they've done. I like going through and what I'm basing my feeling about is involved when they put the addition on the school and let's just say even when they had drawings to follow, they weren't necessarily following drawings and they they were handed There was an awful lot of stuff they should have been following the drawings. So I think we had we had something to look at. That's all. just didn't get a warm we would have the opportunity to have Turner continue on doing design with the design builder so we could make sure there's

clear scope to say we're having you price this but you're going to need to tell us like what does Turner need to give you more clarification on to build and then they would be involved to make sure it follows the basis of design. I I have a bit of a plan to take these plan sets to some developers. So the the RFP the give for the 30 or the current version the concept. Nope. The 30% to build version. Well, the more complete Mark's going to go feet to pavement. Well, that's who I deal with every day. So there may be some way to show them some plans and get some numbers. Yeah.

Um before we go out for official art to see how they stack up. Um, could you just really quick I'm just trying to What would the total amount in the warrant article be? Um, with if you wanted to if they if uh 316400 minus call it 250 I get your Okay. I'm trying to figure out what the tax impact would be.

66400 would have to be added give or take. So how what is what would the total amount of order uh it' be 191400. So like Jim said I think to make it easy we just bump it to 200.

Okay. At 200 that is a total of 17 cents per thousand. So on the average Brentwood house that would be 650 is average now right it's $10780 again not right or wrong just I think people having context is helpful 107 $108 so increase it to a per year Well, not per year. This one year

the average house I did average household which is 650k. So voting changing this to 200,000 and voting for it would mean the average household would have an additional $108. Yes. Over over the 125. No. Total total 108. If you change the if you change the 200 change the 125 to 200. So do the 125 and so you have that. Yeah, I just need to know what is the delta. I think it's in the newsletter. I didn't bring the news. That's an uncomfortable figure.

I just think it we have a way to do it without changing the CRF. So I just think it's kind of hard if we only had one number and we're like we were dead set on we want 100% design and this is what it's going to take. Is it not? I do I I do like the idea of 100% design, but I'm balancing that against I'm balancing that and tight. Not quite. It's a worthy It's a worthy discussion. Oh, 50 bucks. Yes.

So, it'd be $50 bucks more than what we're currently are taxing. We're doubling the tax impact this year just for that item. Yeah. For one year. For what? Yeah. Because it wouldn't be continuous like No, it just be for that one authorization and then anything else beyond that for construction and professional services would all be in. So I don't think we need

um but it was more just to share the information and then whether we want to we have options. It's just we'll have to confirm how much is really left in the fund balance to make sure it is in the 250. But regardless we could if we got if the budget got amended down still have enough to pay the design. I think one of the things I heard at the select board meeting is that board felt like things weren't definitive enough.

And so I think that's one of the one thing that I would say in favor of moving towards the 100% build is that it is to your point this is the plan. There's no like wiggle. It could be this, it could be that. This is this is what we will be building. Um but it's a real number. Yeah. One for this is what we're building and everybody fits, right? Yeah. There everyone's got to have the same. So it's it's just they're being asked the contractor is being asked to bake that risk in most which is going to be a big number. I guess it just all comes down.

Unknowns get scary when you're building. I think the biggest thing for us is we're not doing a basement. So if there is rock hopefully long as it's not shallow we're not anything more than fro we don't have anything we have the waterproof those are the big sites drivers you have to bust up a bunch of rock the only other unknown for us and doesn't really it could be later is how do we get if we want to do dedicated PD access up 125 that's its own process which is not part of this that's not that expensive No, it's not really a cost. It's more just how do you site design? If the state's going to take three years to tell us we can have a driveway.

We can have a driveway. If you're talking about ledge and still have to worry about septic and well yeah I think when Kip was still here and saw the test bits I don't there wasn't anything the holes they dug but obviously we for rocks let it grow but we could always bake some of that There's allowances we can make sure everyone carries. And then if they only need five grand out of a 50 grand allowance money that comes back to it's not

it's not in their price. It's like we want everyone uncertain. So we would or excuse me those would be given to them. Stuff like that would be given to them. Give us bid item one is to build it. Bid item two is your anything you want to take. This is a pot of money. So, does it actually make sense for us then to to pay the hundred grand more for Turner to come through with the I mean seems like a lot of money. I mean, we're going to it's going to get spent. It's just which phase of project, right?

And you you are put I mean we are getting a hard contract. They're going to be like I will build it with assumptions number maybe smaller than what you're building. There's another side of that perspective segment to 100% take all the flexibility builder out. Yeah, but we can't we'll just spiral. No, either way we end up with a real number. But I've heard contractors say like design build I have more flexibility. I can I can move things around and do things because I'm still designing. Hasn't kind of whereas hard bid you're like nope you said the foundation's this is what it is

as opposed with the other one they could say well if we change like hey we hit rock and we change this thing instead of using this exact window could you use this one that's similar you're getting the same thing you want but we can value engineer obstacles can I don't quite understand when you said if they don't use the 50,000 for whatever rock how does it come back. It's not spent. Well, I understand it's not spent, but don't you already have a a fixed cost for the building by then or No, it's a separate line. So, it's use it or lose it.

So, like if they don't have a reason to use like a rock allowance, like if um we use them for rock all the time, exploratory work, they don't end up needing it. Groundwater dewatering, you don't run into the water table and you have 50,000 watering. You just you balance it out. So that's before you have the whole amount five million or whatever. You tell them every contractor who bid says you have to

and then it's just they have to have a reason to spend from that that if they don't spend it comes back. We do it with rock utility uh utility relocation which we should if there's things that are like risks or uncertainties. Isn't that part of the the bond process is that you get a bond up to a certain amount and as you spend money it you know just like building a house and then that just doesn't go into the loan amount.

Or what we do at the end of the project is final balancing change order to basically be like, "All right, you said 2 million. Well, we only spent 1.91." Like, "All right, final balancing change order sets the contract to one." Yeah. And that's the amount of money that That's the amount that would be you bond. Yeah. In the loan itself. Yeah. I thought once you bonded it, you had to spend that amount. No, you don't have to. No, you don't have to get a bond that not to exceed this amount. Well, I know. I know. I think what she's saying is we can't like we're not taking up multiple little loans rather. No, no. I

actually like the idea of the of the design build. I like you said it gives flexibility and and you know maybe it offers us some more control over spend, you know, spending and and saving money. Well, and I you can also when you're evaluating proposals, a builder could come in with a proposal and say, "I'll build you what's on that%." But I have some ideas on how I get because they want to show that they'reiding value means they win the project, but maybe their final price is 2.7 because they found some

I I like the idea of having more control. I know what you're saying about the, you know, 100% final, you know, exactly, but kind of like that. In my experience, we found you traditionally do design, but usually when you get the change orders out of those, it's when you come up with something, they're like, "Nope, I priced this. You're telling me to do it this way." That's an whereas in the design build, they're actively working with you to be like, "All right, I said this number. I can sell that." It's not as big a change because they haven't done it,

right? I think um it wouldn't be a bad idea to get the pulse of the select board. Although this this select board's about to expire and becoming the select board just because that sounds like the process that we were already in that the select board decided not to move forward with. Well, we ultimately when if we get whatever money gets approved is now meeting it's going to have to go to the select board. What do we want to do? Like No, I know. I just because th this would have been the next step had the warrant article gone forward, right? If the warrant Yes.

Yes. that Well, no, we had made a decision was just to fund the program, not the But I guess I just want to make sure that whatever I because this board is advisory and it is up to the select board. I think it would be beneficial for them to be updated on these two options at the very least so that if it comes up at town meeting they're not surprised. I think we could definitely brief them for planning purposes we have two proposals for how we could proceed assuming and it's contingent on what happens. If only we had select board members that could take that to them. Two more meetings.

Yeah, tonight as a matter of fact but I think like before. Yes. But I think I think what I'm saying is that and I'd have to go back and look at the minutes or watch the meeting. I thought that the select board wanted something that was more complete. So that to me would be more than 100%. Which is not to say that 30% would be bad, but I think we are here to serve the select board. This is an advisory board. So I think we should make a decision on which one to move forward with and advise them of that and then they can do what they do. Well, we can't do anything unless we know till town meeting till we know that if it's even fair comment. Yeah.

I wouldn't want I'd just say these exist. Yeah. Yeah. That's a fair fair comment until the money is secured. Because we could get we could get thumbs down at town meeting for any money. I I just don't think it's fair to go in asking for 125 when we know we might need actually 200 and not to have all that information out there for the select board and the voters on town meeting day because 200 voted on approved there it doesn't go into the bond. So you get you get the 200 or the extra 100 without without having to pay a bunch save a little not a whole lot but it's a dollar.

Yeah. But also you could still go to the you could still do just the design what you're suggesting right the design and build and not use that extra money. It would just sit in there for something else. It would just go to the next phase. Yeah. Yeah. You can't change it now unless you I mean at time meeting you can make an you can amend it. That's what I'm saying. Okay. I'm saying I and again I'd have to go back and look at the minutes.

My understanding is the reason that the select board picked this number because this was not the original number. The reason the select board picked this number was to have money in this account for a design build. So, if the intent of that amount was to get us to a point where we could do 100%. I think going back to them and saying, "Hey, we have information about how much that's going to cost. The number that you picked isn't quite enough." Just letting them know.

I think if we let them know that because I took watching the meeting more as like the certainty they wanted was they weren't comfortable putting a warrant article out. program that someone could I think the comment was to the effect of well if they know we have $5 million it's

so if this gives if the design build gets us a hard number that's a contract contract amount they have to deliver that building for that amount that's no different than at the 100% design the only difference being some things that would be more allowances or uncertainties become harder numbers but that doesn't guarantee It's cheaper. If anything, you might find more flexibility with the design builder because they're they're taking on more of the project, but that also puts more in their hands. They're not they're not relying on 100% docs to build the building.

I like to rely on Eric's expertise and I know he's not really taking it taking a position, but it's pretty obvious. I just think giving them more information about because I I know what you're saying, too. I think they didn't really understand, right? Because I think the last time the town did a large scale project was the fire department and it was just here's a project. Yeah. I just don't know how that I don't know if we're comparing apples to apples because it's been too much time passage. But

but I think that's the last comparison a lot of people have and so because there wasn't a here's the project of this, I want to make sure that we're still able to provide something that feels like what the select board and the taxpayers want before they can make a decision on a project.

I think we could let them know that as currently proposed once we confirm that there's no more money coming up fund that a total of around 250 would not provide us with 100% design. It would provide us with a path for a design build only unless we and then that might be discussion of like there might be no appetite to amend the number at this point because but because maybe to them design build it was more the certainty of like we want something that someone could price not establish a budget before you this would get us a price so we budget after

we're talking the town meeting have to be a town meeting Which one to have itself? It could be a special meeting. Oh, you don't want to get it ever? Probably ever. No, I mean like in the present. I I wouldn't suggest that. I wouldn't suggest that either. That's a whole another headache. I would highly not suggest

I'm just thinking the length of time of town meeting a building itself. I think right now based on what Doug's provided either way we would have a construction number to incorporate into a warrant article for 2027 counties which other path a construction number that is has been selected we have we would have a low lowest responsive in either scenario. Yeah. Does it have to be the lowest design build you are allowed to do you can write things into

I don't I don't know how I know that like in other bid processes sometimes the selectware has not always picked the lowest because sometimes the lowest is like scary I don't know if there's a nuance within the Hampshire procurement but design build does allow for kind of best value I don't so I don't maybe this a question for you like because I'm assuming we're going to get however many of these things and we look at it, do we just automatically pick the lowest one or do we? So it in a design build RFP, you kind of lay out the evaluation criteria. How much is price? How much is experience? How much is your approach? You might find someone who has a more expensive construction price, but there's reasons that their total score

is that something that that who's going to have select we will as an advisory committee we will bring forth our recommendation to the select. So there will be there will be expertise. Well, well, you're talking Turner Group would structure the procurement doc package to lay out how much like if it's 90% price and 10% price. Is this kind of like what you just did with the 10 engineer maybe a request for proposals? Yeah. But where like Glenn as the town planner kind of made a chart about the strengths and weaknesses of of each particular candidate.

I guess I'm just looking to make sure you have to spell it out in the RFP. How are you scoring people? If it's 100% based on price and you say the method of method award will be lowest price and that's what if it's best value and you say it's your price times 90% plus some other scores then that's the calculation you actually then rank everybody. Yeah. I think it's a mistake to go solely on price for sure. Yeah. There's got to be minimum you always spell out minimum requirements for qualification experience. So if they ever built a municipal building church then they're not even yeah even even location comes into that

yeah and also you have to be like you have to be headquartered then x miles so that you're not getting somebody from snow place oh sure I can build it there's ways you can structure it to be like these are the requirements to be even and turner will help us yeah turner sells like that's what they do that's what they do okay so what's the design design build amount that you thought the design 35,000. Well, that's just for turn, right? That's just turn. That just gets us the package to put out and then another 12,000 for the survey, you said, right? Mhm.

And then any other monies we would need um for actual construction phase be in the town. So that would be to build it plus all the engineering services that go with the clerk of the works, all that stuff. Now, if we could find a local surveyor to survey that, that's a possibility. Correct? Yeah, because I think and if Doug didn't confirm this, but he excluded it from his price, but he gave us the budget for survey is 12,000, but it's not included fee probably because he's had enough experience for a lot of the local survey. There are

ready at hand and would be cheaper than We run into it all the time. There's somebody who works in town often times they can do it a lot quicker. I think there's something that can be done there. And that could come out of a different account. Does it have to like could it come out if there's Yeah, it's for those. That's why he he left it separate. He left it separate to be like if you want we can include it in their scope or it's pretty common.

It's not surveyors. There are a lot of them. Sobody Um, we have 15 minutes. So, that was justformational purposes. The other stuff I included, um, was Doug did finalized the existing facility assessment report, which just spells out all the work they did to look at this place, what it needs, what it would take. So, that's just for record, but if anyone has any comments on that, they can. We can get them back to Turner just for reference. Um, it's pretty detailed, but it walks through all the stuff that Doug let us during his various just the report that did get shared with the chief and Julie just for record. Um, and then really I had the last thing was just for this coming year's committee activities. I guess it's really kind of contingent on outcome of town meeting and a decision post town meeting. Uh

so so our next meeting should be after town meeting then. Yeah. Yeah. Um and then I was also thinking if assuming everything moves towards developing something that will eventually be construction is talk about moving this is more so I don't know what I know Tuesdays are not good there are night that is not there is not I'm looking there's not one night every week but if you fib add flexibility in terms of like because I don't know are you thinking these would be every week every other week once a month once a month

you could definitely find other than Tuesdays you could find a night once a month because like planning is on the first and third Thursday but you could do the second Thursday or something that you could always yeah I think we just move it to an evening and then we keep it to monthly but if we have meetings on the 14th yes um So we would probably on the outcome of that then we'd want to get back together to provide an opinion and recommendation to the board on formally requesting an amendment for which type from the SL board. So we'd want to meet

when is planning board meetings? Planning board meetings are the first and third Thursdays of the month. And I also have a zoning board of adjustment meeting scheduled for the 4th Monday be the 23rd. You say the 26th. March 26th. I think we try for Thursday, March 26. Yeah. When do typically all the evening meetings they all start at 6? 6 usually. 6 or 6:30. At 6 p.m. With the goal being there, we know how much we have in the reserve fund. And then we can make a vote on which path.

Yeah. So 26 we decided. Yeah. can seven or six p.m. So, we're not going to say we recommend to the select board that they pick the design build for what the current warrant article will cover. Y or we have to add instead of 125, we have to add 200,000 if we want to go to a I mean, I think that's the way we should present it to this life board. That's just my opinion just on listening to you. I was sort of going with Eric until I mean it seems like your expertise kind of and

I don't Yeah, I don't think there's a there's pros and cons with 30% and 100%. But the but the pro besides you're saying that it may be less because there's more flexibility is that that that's the money that we have in the war article. We don't have enough in the reserve fund to fund the I don't think I don't think there's too much appetite for going up to 200,000. I think that's pretty. Uh yeah. No, I don't whether or not I just want to make sure everyone know I just want to make sure everyone knows

so that no one's surprised. But if you present it that way that there's pros and cons for both sides, but if we go for the full design build instead of the I mean the the full design that we would have to go from 125 to 200,000 on that warrant article. I think that's that's maybe breaks the tie to me. Maybe it's better to just say with the amount that passes, we will not be able to go to a full design build. Right. But that's I think but then we know how to proceed at the town meeting. I think it's important that everyone knows that. I think that's I think you could say to the SL board that

we would need additional funding out of this warrant article if we wanted to go to a full design bill. I I would say that my mind has been convinced to go with the 30% even though you have a lot of No points are all valid. It's just it's it's a very valid that I think that we can take these plans. It's more important in my mind to get something moving than to I just want to make sure that nobody I just want to make sure that in a month nobody is surprised by what we can't do 100%

the other way you present that that we would need additional funds beyond the current war article now if we wanted to go that but it more getting discussion board that is everyone here comfortable with a design build approach and if they are then it's a moot point. Mhm. So, as the advisory committee, we should bring forth what we recommend the select board do. And it sounds to me like our 30% is the recommended. I mean, I

I I I don't even think it's about a re like I said, I I care less about a recommendation and more about making that the information is out there that if this word article passes written, we don't have the funds to do 100%. Right? But you should tell them what the difference is. It's not adding $10,000. It's adding $75,000. And we can do that, but again, that's not I don't want it to be like you could do this or this. I just want to I want to make it clear what we can get for I think the way to present it is we've discussed 100% design. We we looked at this was it 125,

right? We looked at 100% design or 30% design. If it went to 100% design, it was going to cost another $75,000. We can do it with if this passes 75,000 less for the 30%. There's, you know, we don't have 100% what what's being built, but we'll have I'm afraid to lose that flexibility, be able to save money as project advances. Um, I think we I think that's more valuable than than having 100%. If you're asking I I literally would vote for the 30% right now. I want to be clear. That's not about what I would vote for. I just want to make sure in a month everyone's like, "What do you mean we can't get 100%."

Yeah. Who's meeting define everyone? Jim at the meeting select board. All right. Well, they can certainly watch this meeting and you can certainly convey that message of why we chose what we chose. So, or we recommended what we recommend. Do we need to make a motion or anything? The most important thing is amount of money so we can go forward. Hang on, Eric. Let's if I can get a motion that this board recommends motion proceeding with 30 a design build as a can we just recommend the 125?

Yeah. Well, we Yeah, we could rewarding it. You could say this board recommends proceeding with $125,000 capital reserve fund which will be able to support a design build and then the board then select board knows that we've moved we we recover for that and then we could tell them that we have two choices we recommend this one. Yeah, we don't see a need to amend the but the CRF number to get to 100%. Yeah, we can just say we didn't think there was any appetite. We have a motion on the floor with a second. Second mark is the motion. I was the motion and and

so all in favor of recommending the select board that we maintain the CRF warrant article at $125,000 which will allow for a design build. I I all opposed extensions. Okay. All right. Establish the next meeting is 3:26 6 PM here at that. Anybody got anything open? No. We can a motion. Motion to adjurnn. Second. Right. Thank you.

I didn't realize what you're supposed to do. Yeah. Starting at four two to four inches. I I heard. Yeah.

What does he do?