Board of Supervisors Agenda and Minutes - Regular Meeting

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Let's see.

Just, we have a little technical difficulty. We'll get started here in a minute. You ready? You okay? Okay. Okay, good morning. It's Tuesday, September 1, 2026. I'm going to call the Dallas County Board of Supervisors meeting to order. And I do not have any changes to the agenda.

Move to approve the agenda. Second.

Is there any discussion? All in favor, say aye. Aye. Motion carries. Please join me for the Pledge of Allegiance.

I pledge allegiance to the flag of the United States of America,

and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Thank you. Item four on our agenda is open forum. Is there anyone here to speak in open forum today? OK, we'll move down then to the consent agenda.

I move approval of the consent agenda.

Second.

Any discussion? All in favor say aye.

Aye.

Aye. Motion carries. Item six is discussion action. Supervisors, minutes from 825 and 82626.

Move to approve the minutes from August 25th and 26th. Second.

Is there any discussion? All in favor say aye.

Aye.

Aye. Motion carries. Item seven, payroll change notices.

Good morning. The first three are new temp election staff in the auditor's office, and the last one is a receive and file for conservation and the end of employment for a season only.

Move to receive and file the conservation payroll change notice.

Second.

Any discussion? All in favor, say aye.

Aye.

Aye. Motion carries.

Move to approve the balance of the payroll change notices.

Second.

Any further discussion? All in favor, say aye.

Aye.

Aye. Motion carries. We'll move right down to item eight, capital projects, secondary roads, addition, and garage. Christopher. Good morning, Christopher.

Your receipt of pay application number 21 from Turner Construction. I might get it wrong.

Yeah, thank you.

Oh, now it's on.

Oh, there we go. Awesome.

Sorry about that.

Did you wiggle it?

I don't know. The light looked like it was on, but it wasn't. Okay. Christopher Orth with Farnsworth Group. Good morning. We have pay application number 21 for secondary roads from Turner Construction Company for work through August 31st. in the amount of $32,489.22. This month's draw includes some construction staff and general requirements, as well as some painting work, some electrical work, some fences and gates. We recommend approval of this pay application number 21 in the amount of $32,489.22.

pay application number 21 from Turner Construction for the secondary roads addition in the garage in the amount of $32,489.22.

Second. Any discussion? All in favor say aye. Aye. Motion carries. Christopher, will this be, will there be another pay application?

There will be. There will be several. We'll be starting to draw down retainage and so we'll be bringing those pay applications forward. There's just a little bit left in the main part of this contract that we'll be working through as well. So a couple more. Okay, great. Thank you.

Okay.

So we'll move down to the courthouse renovations.

Yep. Good morning. So construction progress update from the courthouse renovations project across the street for August 2026. Just a couple highlights. Outside, I think we're essentially done. The sod looks great. County's been mowing it. Growth appears to be good. The only real work we have left outside is the removal of the west logistics area. We're anticipating starting that towards the end of September and getting all the concrete passion around that and then sodding that in early October, which will kind of clean up the outside. Um, level two inside, uh, we're wrapping up, um, getting ready for the first day of court on next Tuesday. Um, so all ceiling tiles been completed. We've done punch list, all flooring works done. Um, the big things that have really been happening over the last couple of weeks on level two have been county state vendors, um, furniture installations been completed and CTI, which is the state's. AV vendor for Fifth Judicial has been in there working on all the AV components that sit on top of said furniture that's been installed. We've also been working on punch list corrections, final cleaning, final painting, and just getting the space ready for the first day of court on next Tuesday. Level three, so up on level three over the past month, we've completed all wall framing, bulkhead framing, soffit framing for the new courtroom and adjacent spaces. We've completed all in-wall roughing, passed all inspections, hung sheetrock on both sides of the walls, and we're currently tape sanding and finishing ahead of paint. Overhead MEP progress continues. We're probably 75%, 80% complete with overhead MEP progress. And the fire suppression systems been installed Schedule wise we're sending about 88 percent complete contingency and allowances are sitting around 59 percent and 50 percent Got some pictures on page two So top left-hand side is the new level two jury courtroom. So this is the juror box. On the right-hand side, you can see the new archway that's been framed. We've taken our temporary wall down so you can really see into the space now. Lower left-hand corner is up on level three. So you can see wall framing, sheetrock. You can see the soffit bulkhead above the future judge's bench. And then lower right-hand corner is, again, on level two. This is the new jury deliberation room with furniture installed and all cleaned up. Any questions?

Do you, you don't anticipate, do you, have you run anything else that you think might delay the turnover later in October?

No. I think we're, We're cruising right along. The only thing that could really happen would be owner furniture, which that did delay level two. We've got confirmation from Workspace, which is, I don't know, the county or state's furniture vendor that all level three furniture has been ordered, and it's tracking for middle of October, which is when we need it to go in because we do have some work that follows that. So I think the level three first day of court is the 26th-ish. I think it's a Monday or 24th.

Yeah, it's on here. Phase two, level three owner occupancy is 1024.

Yeah, I think that's a Friday. Yeah, so everything, yeah, everything on level three is cruising. Obviously, we got through all the structural and the changes associated with that. So, so far, so good up there.

Any other questions for Chad? No. Okay.

We're in receipt of pay application number 17 for the Dallas County Courthouse Renovations Project for work completed by Turner and their subs through August 31st in the amount of $262,822.78. This month, as Chad talked through, the big items were general trades, doing a lot of the millwork, the casework, the wood. work that's in the courtroom spaces. On third floor then, gypsum board and plumbing and electrical rough-in work. The balance for the design refinement is about $26,000, and the contingency is about $91,000. So those are still both tracking well at this point in time. And so with that, we would recommend approval of Turner's pay application number 17 for the courthouse project in the amount of $262,822.78. Move to approve Turner construction pay application number 17 for the courthouse project for $262,822.78.

Any discussion? All in favor say aye. Aye. Motion carries. And then we'll move down to evidence storage and firing range.

So this will probably be the last monthly report that I give a progress update on. There'll be some subsequent billings as we just kind of close the paperwork and financials on the job. But out at the Evidence Storage Firing Range Project, known as the training center, over the past month, exterior site work's been wrapped up. The sod has been taking well. Parking lot's been cleared, power wash striped, parking blocks have been installed, vehicle gate access controls have been completed. We've also completed all the seating and straw matter on the outside of the site. Last week as well, inside of the project on the firing range side, HVAC systems up and operational, tested and balanced. We've completed some stainless steel base and trim inside of the firing range in the clear zone. Floor striping was completed punches has been completed final cleaning has been completed Everything's been turned over over at the evidence storage building We finished at the wire mesh partitions for evidence storage lockup areas at the mezzanine and vehicle processing areas lighting and fire alarm installations all been completed on those wire mesh partitions and The floor's been cleaned. Joints have been sealed. The floor's been sealed. Corner guards, tack boards, kind of just accessory insulation, final painting. I think we're down to like 10 or 12 punchless items left over in the space. A couple little day two changes. We switched some bumper rail. A couple other things that we're working through with the sheriff's staff with some cameras and other kind of miscellaneous things as they move in. So... Schedule 95% complete. Financially, we're sitting at 65% remaining in contingency and about 50% remaining in allowance. So page two has some progress pictures. Upper left-hand corner is looking at the southeast corner of the building. You can see the signage has been installed. Saad's in. On the left side, you can see the straw mat and seed that's been down. Upper right-hand corner is looking downrange inside of the firing range. You can see the floor markings, all the baffles and ballistic treatment on the walls and ceilings. Lower left-hand corner is standing inside of the evidence storage building looking up at the mezzanine. So this will be an evidence storage lockup area for the sheriff's office. So the wire mesh partitions go out to the ceiling. Those have all been installed. And on the lower right-hand side is another picture of the exterior. This is on the south elevation of the building. Everything's been graded and seed and straw matted. Any questions from that project?

I don't know if you'll know the answer, but I know you guys were waiting on shelving. I don't know if you've received that yet.

No, okay.

You don't know. I don't think it's come in.

Okay. Not sure. They've moved a lot of stuff in.

Okay. Any other questions for Chad?

Okay. For the Dallas County Evidence Storage and Firing Range Project, we're in receipt of pay application number 18 from Turner Construction for work completed through August 31st in the amount of $439,213.17. The big ticket items this month, our firing range and equipment is completed at 100%. We had some work from Jensen Builders for some site paving work, landscaping, finishing up the interior gypsum board finishes and the signage, as well as the electrical work and the fencing and gates. As Chad mentioned, the contingency, we still have a balance of about $159,000. We did have some expenditures in the contingency this month for some revisions to the distributed antenna system, chase, some parking lot lighting circuit repairs, some additional wall base, some additional sod and steel edging, straw blanket upgrade, some keying change, garage door bottom panel, and some additional color ink, which is painting work. There are no design refinement items this month, and that balance is just short of $235,000. We recommend approval of Turner's pay application number 18 for work completed through August 31 in the amount of $439,200. $439,213.17.

I move approval to pay application number 18 from Turner Construction Company for the evidence storage and firing range in the amount of $439,213.17. Second.

Is there any discussion? All in favor say aye.

Aye.

Aye. Motion carries. Okay, and then we'll move down to the ADEL EMS station.

I don't have enough updates. So, like I said, the evidence storage firing range will fall off for monthly reports. I would anticipate by next month we'll be given monthly updates on EMS. We're out on site doing some early logistics work and prepping to get started.

For the Dallas County ADEL EMS station project, we're in receipt of pay application number two from Turner Construction for work completed through August 31 in the amount of $314,317.09. The big items this month are some staffing and general requirements and the insurance for the project. There is no direct work this month on that project. We recommend approval of pay application number two for Turner Construction on the ADEL EMS station in the amount of $314,317.09.

I'd move to approve the Turner Construction Company pay application number two for the ADEL Dallas County EMS station for $314,317.09.

Second.

Is there any discussion? All in favor say aye. Aye. Aye. Motion carries. Thank you. And then we'll move down to item nine, a set time and date for public hearing on CENGIC's crisis alert contract. You want to just give us a little?

Yeah. Good morning. So this is the... It's time of day for public hearing for the Centegics Crisis Alert. It will be the replacement and addition of buildings not currently under our panic arrest buttons we currently have around the county. It's a five-year contract. Ben reviewed the contract, offered several changes, which they adopted and added as an amendment into this contract here. I don't know what else you want to know.

And you said you've ran it. I don't know if your mic's on or not. I can't really hear you very well. It is, but it doesn't work. So you've ran it through the attorney's office?

Yeah. Ben reviewed it and came up with several changes. We sent that back. They were agreeable to those changes and added an amendment to their standard terms.

Okay. So what would be the timing on this? September 15th at 10.15 a.m. due to other hearings scheduled for that day.

Move to set time and date for the public hearing for the 17th Crisis Alert Contract.

Second.

Is there any discussion? All in favor say aye.

Aye.

Aye. Motion carries. Thanks. Okay, we're down to the Adele Chamber RV TV event request. Is there anyone from the city here to talk about this? Okay, well, let's pull that item up and let's go over it. I think we have some department heads here too that would, let's talk through what they're looking for. Melinda, can I ask you to step out and call Erin and see if she's planning on coming? Sure. I think it's at the bottom. So this is the RVTV event with the football game that also is September 11th. And in her email, they had asked about utilizing the south side of the grassy lawn. And I know we had another event that week on the south lawn, but they'll be done by then. And I just didn't know, Ron, what's our update on our grass out there?

So all I ask is the new sod from the courthouse out to the inner sidewalks is all new sod. So I just ask that keep off that as much as possible. Walking on it would be okay, but no equipment, no driving, no nothing else other than foot traffic.

Okay. Okay, I think that's more than fair. I don't know exactly how we're going to keep people off of that, but we'll have to talk through that. They want a speaker, performer on the SOV side, and then support of the Meridian via EMS. Kristen, do you know anything about that? These have already been reserved for help from Brianna Liverg. She's EMA. EMA. OH, OKAY. THAT'S WHY I'M CONFUSED. OKAY. THAT WOULD NOT BE YOU. NO. GOT IT. AND THEN AGAIN, THEY'RE ASKING FOR A COOLING STATION LIKE WHAT WE HAD OPEN AT SWEETCORN AND THEN A SEVERE WEATHER LOCATION HERE IN THIS BUILDING DURING SWEETCORN. WHEN DOES THIS EVENT START? 2 O'CLOCK. AND I THINK THERE WERE SOME CONCERNS ABOUT WITH ALL OF THE ROAD CLOSURES. and activity.

Should we be here a few minutes?

OK. Well, let's just talk through concerns of the department heads and staff. Because of all the roads being closed, it doesn't look like it's going to be super easy to even get to the courthouse during that time frame. And it starts at 2 and goes until after we would be closed. I thought the treasurer was coming. I did talk to Summer and she had concerns about the public being able to access the building. And when they got into town, how difficult would it be for parking? and et cetera, et cetera. And Renee, you talked to Summer, too, about concerns. Would you mind? She had told me she had concerns about people getting to the building and that the traffic coming into town.

Yes. Renee Arnold, Dallas County Recorder. And I was actually trying to call her. She has visitors right now. um and she wanted to be here but i um she must be busy so we had talked about since they closed for lunch usually at noon i just thought maybe if we closed at noon it would be consistent across all offices and not have them come back for an hour or whatever so what we would do is close at noon maybe use it as a team building or training opportunity for an hour or so if we wanted, but the building would close at noon. So that's what we had talked about.

And it was all the departments had, Kelsey, do you want to say anything? It's just you guys had all talked, veterans,

Yeah, I had talked to a few other department heads, and within this document, they start closing the roads down at noon. So I think the concerns are valid about people getting to our building after the roads start shutting down. So yeah, we did talk about shutting down at noon as well to avoid any public complications with getting here.

Right, and your appointments, Summer, have not filled out for that day yet?

No.

So we could, if we made a decision today, if we decided today to close at noon, we would have ample time to identify, tell the public. Erin would help us get that out, too, on socials.

Yes, we haven't booked any appointments. We blocked them off last Friday when we found out they were coming to town because we didn't know what we were doing yet. So we haven't opened appointments for booking yet.

I have no idea how many anticipated people will be at this.

Yeah, I'll try my best to. Aaron Young, PIO marketing coordinator for Dallas County. So obviously county is not affiliated with the organization of this event. You'll hear more from Aaron Miller with the chamber here momentarily when she arrives, but just from past experience, you can probably expect a few hundred to a few thousand to attend this event, especially given the fact that there's going to be that inclusion of prep football Friday night between Adele and North Polk. There'll be a lot of celebrations, of course, for that going from the main event area around the downtown district up to the home football stadium for Adele. So I think being able to plan accordingly with that Uniformity, if you will, of the planned office closures at noon would be probably the most recommended effort, and then department heads and offices can determine what they'd like to do from that noon onward for the sake of employees and access and things of that sort, but to be able to share that message to the public, it would be great to be able to share that sooner rather than later because, of course, Labor Day is coming up on Monday. Offices will be closed. We can share that notice sooner rather than later. I'm happy to take any questions, but again, I only know so much, probably as many as folks in this room.

For employees per our policy, if department heads or elected official choose to close their office, then employees who do not already have a previously scheduled vacation or sick time will be paid for their regularly scheduled hours.

But the department head could have them work from home if able.

Correct. If they would like their department to work from home, they can go ahead and do that or have a team building event or whatever. That's up to each individual department heads. But just so everybody knows, if you choose to close your office, that's in our policy that employees will be paid for their regularly scheduled hours if they don't already have a pre-approved vacation or sick time. So if you already have an employee who is planning to be out on vacation, that vacation stands.

So what are your guys' thoughts on that?

Erin's here.

Oh, OK.

They probably have questions. Hi. Sorry.

Hi, Erin. Hi. Happy Tuesday. RV TV planning. We have a couple requests. We have a few things happening. I know the grassy area, grassy lawn area south of the courthouse, how's the grass? Wait, so would the vendors be on the street? The vendors will be on the street. Because you're closing that street. Yeah, we're going to close that street. So it'll be kind of like sweet corn. I didn't have this when I submitted. Niall Kinnick will be closed. Maine will have the barricade. We'll have a kids zone west of the courthouse, tailgaters along here.

Can you point at the big map? Sorry, because that would just be, I think, for people to see.

I'm going to make sure I keep my notes straight.

So will 169 be closed?

No. No, okay. I'm just placing right here a lot.

Oh, along Main, okay.

So, I know you guys will be working on Friday till 4.30.

Well, we're talking about that.

Okay, well, I had it planned that you guys would leave everything on court open, so we're gonna have tailgaters here.

No, no, it's Main.

This is Ninth.

We were planning to have a music performance on the steps here. And like the Peck Rally area right in here, we're gonna work with the school on that.

Have you worked with Fifth Judicial to know what's going on in those courtrooms when you wanna do that?

No.

Okay.

That's why we're talking.

Well, I don't think they're here today.

Who is it, Julie?

Anna Butler. Anna Butler. I emailed her the letter that you sent us. Yeah. But she did not attend today. So I just think.

I can call her or.

I think you should. I definitely, I don't know. Friday is usually heavy court. It's a court day. Very heavy court day. Okay. And when you say music, right on those steps, just I don't know what's happening in those courtrooms, right?

Sure. So we can always flex on that. I'll call her and if it will be problematic, then we'll relocate.

Because what time were you thinking music?

Two to five. I guess I was thinking. IS IT ONE PERSON PERFORMER? WE COULD PULL IT UP CLOSER HERE OR DOWN HERE ON THIS CORNER.

I HAVE NO IDEA. IF YOU TALK TO HER, YOU'LL HAVE A BETTER IDEA OF WHAT'S GOING ON.

OKAY. BUT THE COURTHOUSE, ALL OF THE ADMIN BUILDINGS WOULD BE DONE BY 4 30, CORRECT? MM-HMM. So the grassy area was kind of the question also. If we ended up having the band go up there at 4.50 or cheerleaders or dance team, there's only 10 on the dance team. We're talking with the school this Friday. Marching band, pep band is going to come down and walk down here and probably

I just wanted to check with you guys about the... So, just a second. Ron had just one comment about the grass. I'm going to let him say that. Yeah, Ron.

I'm sorry, Ron. No worries. I think it can still work.

When it comes to the grass area, all of this and all the way around the courthouse is new sods. Yes. So please try to keep the most traffic on it.

Okay. That still gives you south of the sidewalk. Yeah. Yeah.

Yeah, that would be good. We will keep that area off limits and just stay down here on that side. Would that be OK, Ron? Yeah. OK.

So that was kind of. And you said you've worked with EM, I guess I thought that was EMS, but it's EMA with Brianna for any kind of emergency management.

Yes. She's going to let us use the meridians again. That worked really well for sweet corn. We'll coordinate with the police and others. We still have to sync up, but that's in the works. We wondered, the other request related to courthouse was if there'd ever be any interest to do tours, which I know is kind of a big out there ask.

I personally would like, I think we're not done in the courthouse. We won't be done until mid-October. So my personal preference would be to wait until we were done and it's safe.

And I think we need to consult with the judicial.

Absolutely. Yeah, we're not. We need to give them lots of time heads up if we're doing anything like that.

OK. Well, you know, got to make the ask if you're thinking of it. So we'll maybe. It's not really ready yet. Yeah, we'll maybe revisit in October. We just wanted to take the opportunity to highlight if that made sense. But it doesn't sound like the timing will be good. The other items were really.

Well, you had asked for a cooling station like what we had done at Sweet Corn, and again, this building for severe weather like we had done at Sweet Corn.

Yes, yes. I mean, this hot weather doesn't want to seem to go away, so we'll have to be planning kind of for that as well, but if there was, and we ended up not even really using the designated cooling stations because the weather was so beautiful, but if it's this hot, high heat again, it would be nice if that would be available.

So board members, thoughts?

Well, is traffic then going to be a problem for our department heads? They're leaving court open.

When I'm worried about where everybody's going to park, they'll park in our lots. Yeah. So we'll have employees getting out, getting back out.

Our employees will already be here.

Right.

I think there were some concerns about public coming in for times or for access.

For the cooling centers during working hours? I'm sorry, you jumped.

I just meant before you got here, the department had some concerns about public getting into town and public getting parking and public getting into the building. So.

OK. Are they pretty busy on a Friday afternoon after 2?

Well, definitely summer, because it's tax time, too.

Yeah. Probably on any given Friday, we probably serve at least 80 people in the afternoon in motor vehicle. And now that it's property tax season, we probably get 20 to 40 people in the afternoon, depending.

Okay.

We weren't planning to request any parking needs. If that's not going to work for this location, I don't know what I can do to accommodate your guys' public needs.

That's two separate discussions. I think what access do we want to give the city for this event? Are we okay with those first requests, or do we want to modify them? Board members, what do you think?

I don't think we can approve the south side steps at this point in time.

I don't think we can either until she talks to Anna. Yep. To the clerk of court, excuse me.

Okay, yep. And so we've already talked about the grassy area that she's requested. It seems to be okay if they go ahead with the performance there on the steps.

How late would you need the cooling station open?

I would think probably no later than 6.30. Vendors, we're planning for vendors to be open from 2 to 6.30, and then we'll kind of shrink things down to just around the pavilion stage.

And then eventually everything goes to the football game, right?

And then, yeah, so we're going to live stream at the pavilion beginning at 7, but the majority of people will be back at the game. They're in person.

And then what time would you like the cooling station unlocked?

Probably like 1 o'clock, just an hour ahead. Or honestly, whenever we can get it, we would be happy to have it.

Well, depending on whether the offices wanted to stay open in the afternoon, we started our part of the plan at noon and go from there. No, I have no problem participating with the cooling station and weather safety location. I think that's okay.

Yeah, I do too.

And you're okay with the access of the lawn as they say off the new grow? Yep. And then I'm okay with using the steps for performance if the clerk of court is okay with it. But I have a feeling there'll be stuff going on until 4.30. It's a busy day. And so we'll coordinate it with our IT department to have that. And you can still use me as the emergency contact like we did at Sweetcorn for the severe weather on that. AND THEN, OKAY, LET'S GO DOWN TO THE OTHER THING. THE HOMETOWN HEROES PROGRAM, WHAT DO YOU MEAN BY PARTICIPATION, AND WHAT ARE YOU THINKING?

YEAH, WE, WELL, THE FIRST THING IS THAT IT'S, SO WE'RE GOING TO DO A SHORT PROGRAM FROM 4 TO 4.30. WE'D LIKE TO RING A BELL 25 TIMES IN REMEMBRANCE OF, OR THE 25TH ANNIVERSARY FOR SEPTEMBER 11TH. WE HAD ORIGINALLY THOUGHT WE MIGHT BE ABLE TO USE THE LIBERTY BELL FROM THE SCHOOL, BUT THAT'S A NO-GO. If it would be possible, I don't know what the scheduling of the courthouse bell would look like. That's a possibility. If that's too wild and crazy, you just let me know, too. That's fine. I think we're going to have to do some research. Yeah, for sure. Sure. But I'm looking at it just trying to involve all the players down here. take a look, see, and if not, we will definitely adjust. We are going to have just a short program, a little history on Adele, highlight some of the community champions, and then have a brief, like, invocation by one of the pastors, and then have the heroes from 9-11, fire, EMS, sheriffs, kind of all of the audiences here in Adele be represented and, you know, an appreciation for their services. We are also planning for a Nile Kinnick display in the community house. And then we're inviting people to share their own hometown here, where they can fill out a little form, put it up on a display wall. And so we wanted to extend that invitation as well. So really, it would be however you'd like civic representation. We'd love to have you down there, whatever that may look like. So department heads could come. Personally if you're here in Adel or just in general any heroes that are either living or deceased so We can walk through what that is gonna look like as well But it'll be a short program It's always one of those things where people may not be here on September 11th, so for how that comes together and participate in person might be a little more challenging, so.

Okay. So I think we need to marinate on that, too. The other things, I appreciate your thoughts, and if we need help with your other items, we'll let you know, okay?

So I think you've got... I've got a decision on all those first items. I'll reach out to the clerk of court. And could you email us?

Email Melinda or the three board members, please, on how that conversation went. Yeah. Thank you.

And does that give? I think it answers everything for me, Julie, I guess. Okay, great. I'm still, if there's something that you would need me to do or need to adjust in the kind of festival grounds layout that maybe you'd direct or need otherwise, I guess let me know. But we were leaving that kind of whole space open knowing that you had work. Sorry.

Put me on that. Yeah. To Anna? Yes. I'm sorry.

So where is the bags tournament going to be? We are right now planning for the bags tournament. SOUTH ON 9TH STREET, KIND OF BY 9TH STREET SMASH AND TAP, UP UNTIL MAIN STREET. CAN YOU SEND US THE NAME? I WILL SEND THAT TO YOU. AND THEN THE KIDS ZONE. THAT WILL BE NORTH ON THE WEST SIDE OF THE COURTHOUSE ON 9TH STREET. SO THAT WOULD, THEY WOULD BE COMING AND BEING SET UP AT AROUND 4.

So like between the admin building and the attorney's office or on the square? On the square.

On the square, OK. Yeah. I wasn't anticipating that as much of a challenge other than we are planning to close that road beginning at noon. All roads would close at noon.

The only thing I would say is in that stretch on 9th Street, there's

That construction stuff? Yeah. We're just putting the bounce house and stuff in the street. So that'll just kind of be out there and not hopefully missed. I mean, nobody's going to be there. One question that I had was, I know that I can email directly to Melinda to get on the agenda. Is there a protocol that I maybe am not aware of that you would like me to follow in correspondence And I apologize, I included Erin on that. If there's something different or that you would like me to do differently, I'm all ears. I just don't have clarity on that. There's a lot of you, and so I apologize. I just don't know.

You wanted to send stuff out to us pretty quickly after that.

You want me to CC, it's not going to, you're not going to have to.

This thing with the clerk is a little bit different than your normal. Yeah. I think, I'm okay with you continuing to send it to Melinda because Melinda then distributed it. Okay, perfect. And then if you wanted to contact Erin, I'm like that. Whatever you normally, you know, you two work together on all kinds of stuff.

Well, I think we'll get to work on more things together, but yes. Okay, thank you so much.

Any other questions, board members?

I don't, I don't think so.

Okay, well, and finally, just thank you guys so much for your support at Sweet Corn. It was a great event. We had almost 7,800 visitors on Saturday, and around 4,000 people came to visit the parade. So lots of bodies came through. So thank you. Thanks, Erin. Appreciate it.

Okay, so yes, Kelsey. So we haven't clarified if we're going to have a building open or close the building.

Yeah, I guess I just had another concern that I wanted to bring up about that, and I don't know if this is a concern that you guys share, but if we do leave this building open, then we can probably expect public coming into this building to use our bathrooms and to wander around our building. I don't know if that's a concern that you guys want to think about, too, but I just thought of that while we're sitting here.

Thoughts? I think some departments are going to close. I would hate to have one department close and one to stay open and somebody else to close at 1130 and somebody else to close at 1. So I like the idea of, if we're going to do something, that it's all the same across the board. Because electeds can do, and the departments that have their own boards. So I don't have a problem closing at noon. I'd rather have the public know that there's this big activity going on in ADEL and that to schedule their appointment to come at a more user-friendly time, unless they want to just join into the activity, which would be awesome. So I guess I defer. If the departments want to close, I'm with them. But if it works for them to have their people work from home or do a team building, I think that's a great idea, too.

I think it's a great opportunity to do some inter-office training.

And what was the consensus on when you wanted to close? Was it noon? Just to be clean? And then, Aaron, you have a plan on how to notify the public?

I'll nod yes. Yes, thank you, sir.

Nod. Are you comfortable with that? I'm fine, yep. I think you have consensus. We have consensus here. I think it'll be a great event. It's great for Adele. I think it'll be great. I don't know about the bell, and we'll have to look into that. That's even possible. Okay, anything else on this topic? Okay, we're going to move down to the Sheriff's Security Workshop. And I don't have any supplemental for this, so would you, Tom, you're in the hot seat.

Hello again. I think I can, can you hear me now with the right? So budget time, now a while back, we talked about the camera system out at the law enforcement center specifically and put in their line item and their 310 line, a large amount of money to upgrade that system. Since in the last eight months, the market of server storage and memory has significantly changed and things have got significantly more expensive. So we're gonna talk today about an option to move the county away from what we have now and try to put us in a better position with these rising costs moving forward, not knowing what they're going to be like. So originally we got quotes back in, um, November, December last year. And we talked about it at that time that that quote was going to be, far more equipment than what we thought we would need, and we would narrow that down. Tom and I worked with Accurate Controls, who provided these quotes for the staying on this milestone system we have. And we did. We cut the hardware basically in half. Unfortunately, with the consumer market of memory and storage, that same us cutting in half back in November, December time, has doubled and has had another 30% price increase since that doubling. And there's a soon, this month, the vendors have notified the resellers that there'll be another 30% markup. So what we are looking at now is pivoting to a different solution. countywide to put us in a better position moving forward to eliminate, at least on the county side of the camera system, to more go cloud-based system. So we would eliminate the servers that we have for our system, The jail law enforcement center is a little bit different in that arena where they will still have to have some servers due to the retention time. And they have in their control center, they're called where the cameras come up. And you can probably talk about more.

Yeah, so when most of you've been out there But when you hit the button for the intercom that pulls up the camera for the people in the control room to see So anytime you hit the button they see who's at the door to know to let people in or out and that has to be done On-site it can't be done through the cloud because it's not fast enough.

Yeah, and it can't be done It can't be down if the internet goes down. It can't be down so we Had to pivot because even that large sum of money that we budgeted for more than what we needed and then got cut in half, today's dollars for what you get in equipment, we can't even get that equipment anymore anyway. We also budgeted an RIT budget to replace some cameras and a server that is like 10 years old. And that is the same situation there where that server, what we budgeted for, has had multiple 30% increases. And it doesn't show any signs of stopping from what I've researched. Unfortunately, the crystal ball didn't show this last before we budgeted. But I wouldn't be able to come and ask for that much money for the same server. So that's why we're pivoting to a different solution and it's in the cloud and eliminates six servers on the county side for the county, I call them county, they're all county cameras, but trying to make a difference between the law enforcement center and the rest of the county.

So say that again, going to the cloud did what to the servers? Reduced what?

If we go that way, we would in the end reduce, take our six servers that we currently have that would need replaced every five-ish years out of the equation. And not knowing what the hardware costs are going to continue to do in future years, there are already gone three price increases of 30% apiece. I don't see a stopping in 2027. From what I've read, they think this is going to continue to be a problem and not know when the end is. So with that, we met with Motorola, which bought Avigilon. which is a lot with the schools and lots of law enforcement centers and other agencies use to get a cost estimate, a quote, for a five year contract. That is also not, from what we budgeted for the amount in ours or the 310 line, but the Sheriff's Office has funds available to put towards a project. And in this project, besides allowing us to have a plan to get rid of all the servers, it opens up possibilities for different way of doing intrusion protection in some of the buildings that we don't currently have it because it's too difficult with the amount of departments we have in each building. Modernizing that with the thing that we set the public hearing date for earlier, the controlled panic buttons. Once those are hopefully moved over to this new system that allows us to get rid of our current intrusion system, which has its own issues. And the system has the ability to do that with the cameras as part of the devices and adding other things on to get rid of that legacy system that is having its own issues. So it creates a path for not only, in the end, saving more money down the road by not replacing these servers every five years, On the county side, again, other county buildings besides the law enforcement center, but also having advanced technology for the intrusion and doing things in these buildings that we don't have anything or couldn't put anything in place just because the way that we operate is so many departments within one space. Another thing with this, their proposal, we would, they would replace our, let's see, what was it? It was like 102, 110, 110 cameras of our current cameras. So basically every building except for this administration building would get new cameras that would have a 10 year warranty. This building, what the plan would be is in this proposal, there is one server And the plan to get rid of that one would be, over the next four years, replace the cameras in this building with the Avigilon ones over those years so that when the renewal came after the five years, we wouldn't have to buy that hardware again. And then we'd truly be rid of the last server for the county. Cost-wise, there's a lot of cameras in this building. So to fit that in here would have been just too much. on top of it. So, you know, next year the plan would have been to, if we stayed on the system we're on, would have been to ask the board to replace two other servers that are seven years old. You know, right now the cost of those is, you know, they're like $70,000 a piece and there's another 30% increase coming this next month and then how many before next year. So you start adding up these numbers, and you kind of see that it just doesn't make sense to keep going down the path we're on. And in the past, Terry at the emergency 911 had asked several times about, what about Vigilon? We use it with the schools. We have the software. It's really great. But in that position, to forklift at that time when servers weren't exponentially higher, it's kind of like, We might get there at some point, but the timing has to be right. To forklift that out for a large sum of money, it didn't make sense at that time. Where now, it makes a lot of sense at this time because of what's happened in the market. What else?

What am I forgetting, Tom? I don't know. I can tell you with our current system, it takes for our office staff to download and get, for discovery purposes for the county attorney and defense, it'll take upwards of two hours to get 10 to 15 minutes worth of work downloaded. So the staff is continuously just monitoring downloads where this could be done within seconds or minutes as opposed to the hours upon hours downloading the documents. Body cameras to the jail cameras to all the other cameras So so all of that will go to the cloud or go to your an upgraded server our stuff would still remain on-site now stuff like at the courthouse and We have events over there that would be to the cloud and download it from the cloud But the stuff out there would be done on-site through that server But that server is built Correctly. Correctly. So that server is built to manage what we actually have. Plus growth. Yes. Where the current one was never.

Was never from the start. I guess some other points just to add on as far as things we would gain besides moving away from the hardware costs would be, you know, had an incident not too long ago at the courthouse where Deputies, we're trying to find people in the courthouse. How many people are left in here? What's going on? How many? The software has the ability to do occupancy counting. So you can set it up for doors to monitor. So it can count the people coming in, the people going out. It keeps a current count of how many people are in the building. You can set it up for this room to count the number of people in there if you're over an occupancy limit of a room, things like that. It's got a lot of advanced things. as well as the tie-in for Terry with the schools. I don't know a whole lot about that, but I know he's wanted that for a long time.

Yeah. The count thing is huge when it comes to safety for securing those buildings. If we have an active threat over there, and we need to know how many came in and how many went out, for us to, we could pull that in a matter of... I think it's a live count. You can actually watch it count up and down as people walk in and out. I can see that I needed 29 people to come out or 50 people to come out, Where now, when we have a threat over there, and we had one not so long ago, I came flying in. Jeff went here. I went to my office just to look at video to see if there had been any movement in there, which took me forever because it's so slow. But just to get to that, that's the only way we knew if somebody went in or not. This has that aspect, which is, like I said, from a safety standpoint, is huge and speeds us up a lot as well.

I'll just mention too, just looking at my notes here. So earlier we mentioned that included in the project quote, they're replacing those cameras. They'd be replacing them, installing them. And out of that 112 cameras, I think, 71 of our cameras, just because they were installed back when the human service campus was redone, they're out of support. So no more updates for the cameras. And at some point, they'll start failing. We'll be replacing those while keeping the cost of all the servers. So I guess in dollars and cents wise, the estimated project cost from Motorola was $878,559.36.

How much was that again?

That's a lot of numbers. $878,559.36.

And did that include the intrusion protection and the occupancy counting?

The occupancy counting, yes. The intrusion, I met with a rep yesterday to come out and check out the courthouse and how things are set up. That is an add-on. I do not have the pricing yet, but when I get that, we'll know more about it. It's not a necessary thing, but it would be a great thing to move forward, especially in some of the buildings we can't have something or would.

Well, right. I was just thinking of when we move the auditor and we have, you know, three quarters of a million dollars worth of equipment,

Correct.

In that building, and is my understanding that's motion detection, and you can set that for motion detection off hours?

You can use the cameras as glass break detectors. You can use them. You can draw a line along a building to ignore everything else, and if it identifies a person in that area, it can set off. There's still keypads where people would set it and unset it. You can have it. tie into the existing door contacts. There's a box aboard they put in the interfaces in the product. So it still has some inputs from traditional systems for what we have. But then a lot of it, just from day one, even if we didn't go forward with the, it's called all to protect, at least even in this building, using the cameras, of themselves, you can do a lot of it. It just doesn't have the door contacts, if a door is open, things like that. But you can use the cameras to set up those same type of alerts for, hey, someone's in this building after these hours.

You can do that without the...

Without the add-on, yeah, correct. Which would get us a lot further in a lot of buildings than we already are. I will also note, I had, well, Jeff, Tom, and I split some calls with the office renovations going on for the auditor, the attorney, and also the EMS one. And I let the architect and the engineer know that I don't know if this will go, but to look forward so we don't put in more cameras that we have to replace, can we please have them quote these Vigilon cameras as part of that building? Because they are at least able to add to either system. That way we're not replacing more hardware later for no reason. So the cameras in those buildings will be able to be added to the system. if we move to it or be added to our current system if we aren't moved to it yet or it doesn't move forward or whatever. But just as a precautionary, trying to save that money for something we don't want to replace later again.

So the brass tax is probably the money?

Yeah. Go ahead. Yeah, so I started going down that road. So we budgeted $350,000 in the Sheriff's 310 line the replacement of their current server under our current system. They have $400,000 in commissary room and board, I believe, to put forth towards the project. Our department budgeted $15,500 to replace that server that was 10 years old that's now not obtainable due to the market. And we also budgeted $3,300 to replace some cameras out at the human services campus. that we'd be able to put toward that. So total current... How much was that? Sorry, $3,300.

And what was the one before that?

$15,500. I'll have a total here in a second. So the budget, yeah, $768.8 is what we have available between our budgets for the project, which leaves us short $109,750.36. So I also asked them to provide me costs moving forward. So years 5 through 10, what does this look like? And came up with a comparison of what, if we stayed on the system we have for the next five years, what that would look like. So if we kept our current solution for the next five years and we spent the current day dollars, which is going to go up another 30%, Well, probably starting today. If we had the $495,120.70 to replace just the Sheriff's Office servers to get them so they can export video a little faster, replace our servers that we would need to replace that we're short on as well, and then Next five years, the actual server in this building would be five years old and need replaced, as well as our yearly licenses for our current product for the camera licenses. So with no replacing any of the 71 cameras that are already out of support or anything, that would be $757,351.11, what we'd be spending staying where we're at. For the next five years with a vigil on, everything in the sheriff's office, as far as their camera licenses, they're what's called perpetual. So once you buy them, you own them. There's no support yearly contract costs with that. And this would be, obviously, keeping the camera count the same to keep it even keel, right? Obviously, we're going to add cameras. But this would be just to keep it straight across the board, keeping the camera counts the same they are today, 10 years from now, five years from now, whatever. It's not going to be that way, but just to keep it for the number's sake. There's not an upgrade cost for versions for their software in between. They're called minor updates. There's no cost for those. If they decide to do a major version upgrade, if there's a new feature they'd like to use, or for whatever reason, there is a cost for that. But you don't have to carry that ongoing. You can pay it one time at $36 MSRP per camera to get the upgrade. When we met with them, there's several jails, agencies that run several versions of old software, and it supported several versions back. So it's not necessarily a thing you would have to do at that five year mark. For the rest of the county cameras, what it would look like If we did truly phase out that server that's included in this by replacing the cameras in this building over the next four years, I said four years because the way it works, you don't want to say five because then you're not going to have them all done by the time you get to budget for it, right? So that would be $123,900 for years five through 10 if we kept the camera counts the exact same. So instead of throwing the weight of the money on continuing down the path we are, this is, like I said earlier, we may not have even been sitting here talking about this if the market wouldn't have just gone crazy.

So you look at this as a more sustainable ladder budget than the spiking of the costs in the market.

Correct. Correct. I mean, the Sheriff's Office is always going to have something to replace. Right. Unless... retention times change or?

Right. And quite honestly, we have to do something. That's why we budgeted this year. You guys gave us money. But because our retention continues to fall as that server continues to get older and older. And obviously, as a liability standpoint, we need to retain that video longer. Currently, it's set for a year. I can tell you that it's not making a year. So we have to do something on our site regardless.

And you're adding coverage to the firing range now?

Correct. And I spoke with them and what would happen with those cameras. They're already looking to change out one camera in there now, but we told them we wanted a Vigilon camera for that, because one of them doesn't quite cover what they need that was installed. But those cameras would be added to the servers that would go in the jail, and they have enough room to absorb those, plus still for growth, based on their calculations. those cameras wouldn't be replaced. They would just be fed into the system. So all their cameras, they're able to keep because of the way that system works. And that is where that one server that we would get for this is called a cloud connector. It allows you to use the Avigilon software, use the analytics, and retain your, we use access cameras primarily in the county right now, retain those cameras. And that's how we're able to integrate those into the system, all be in the same platform. But when that five years comes, we don't want to have to replace that cloud connector again. We want to be able to say we're done with all those and just be fully in the cloud for that.

So is our current system marketable to a smaller county or a municipality?

Or is it so outdated that? Well, we are, and that's One thing I was gonna come next year too with is the server's software has not been maintained properly previously. So I don't wanna say properly. It hasn't been kept up to date. So we're on version 2020, release two. 2026, I think release one or two, it goes by quarter, is out. So there'd be some sort of upgrade cost with our current system for, because it's so far back, they've changed a lot of security, And there are things that make it not just a click, click, click upgrade, right? But to answer the question, I do believe that a lot of the cameras that we would be replacing, the ones that are still in support, would be whatever ones are viable. I think we could market on either a Purple Wave or GovDeals or something to try to liquidate those to regain some money out of the cameras. I would selfishly keep some for if something would happen in this building, since we have a lot of the same models to keep on hand for replacement, so we wouldn't have to purchase new if we had a camera that went out in this building, for instance. Not all of them, obviously.

Well, it looks like there's only 40 out of the 110, right? You said 70 were out of support.

Yeah, 72 or three, like at the sheet right here.

Well, so there's not very many. 71 total.

that are out in the support. But this building, they're newer.

So we would have some. CHRISTIE WOODARD- Keep the newer ones to replace in this building.

MIKE PATTERSON. Yeah. And some of the other buildings, I mean, courthouse, we replaced a few during the renovation project. So we will keep those because they're similar models to what we have. And it would just be a backup for at least one or two models each to keep on hand.

So throughout this, it says you have a shortfall of $109,000. So now I'm looking at Rob. If we were to approve this, two questions. If we were to approve this and have the money available, how quickly would we be able to move forward on this project? We're not waiting to another fiscal year when costs go up again.

So I'll let Tom talk about that. He had some discussions with Motorola. Yeah.

Julie, can you? What's the question?

My question is, if it was, if it was, if we, no, no, well, if, no, my question is, if we, I know where that's probably going to have to come from, but if we were to get all the financing, I mean, the bulk of it is still coming out of the sheriff's office budget, how quickly could we implement?

Well, we'd have to have a public hearing, um, to get in for the contract. Yeah, of course. If you guys, if you guys.

Once it's all good to go, how long will it take?

What was the date for Motorola for when they, it's this coming up?

Yeah, I'm pretty sure, well, I honestly don't remember and I'm not going to make it up. Yeah. It was not that far out. Right.

Before the end of the year?

I believe so. Yeah. Yeah, for, especially for, I know for the jail and getting that soft, the server in out there, I'm pretty sure it's a complete project.

Yeah. But for the price to go up, they're looking at a pricing up here in the next couple weeks. Today.

Yeah, the 30%. They will lock it if they know there's something coming, but that means the vendor has to purchase it. So the price is, and I hate to say this, and we didn't do this on purpose, trust me, it's just going so fast. The increase nationwide and vendor-wide is i'm pretty sure it's today but like i said as long as they know that or no i'm sorry it's like friday friday yeah yeah if they know that we are wanting to proceed or this is the direction we want to go they will lock that for us until we can get approval contract and everything basically the vendor would front the cost of the servers and buy it and they would hold that cost

if they knew we were moving forward, obviously. But...

Rob had a question too.

So I'm not sure how to frame the question, but we currently hold all of our data in-house, right, through our own servers. Moving to the cloud, do we lose security? Does that change our cybersecurity profile in any way? That'd be that guy.

No, so the way these actually work is the... Footage is stored on the camera. You have the option to keep it on the camera, or you can upload it to the cloud. The Sheriff's Office has already moved all their mobile car cameras and body worn cameras to the cloud with Motorola. Not worried about that. There's multi-factor authentication. It's encrypted. There's a lot of safeguards around this, especially there's With all the law enforcement, they have to uphold their data centers to certain standards. So I'm not as worried about that at all. One thing it would, I guess, open up to, our current system, because it is housed here and we don't want to open it up anywhere because it doesn't have the technology for all the multi-factor things unless we add it on. We currently don't have people have any mobile access. So you have to either connect to your computer, VPN in, or remote your computer. With this, the deputies that are responding to an incident could have cameras to be able to see what's going on inside the building before they walk through the door. The schools, that's why they have the school camera computers out there as well. So if they respond to us in the school, they have visibility into those buildings before they just go walk in and can see what's going on actively, which I think is a huge thing for them. But we don't, something we don't have now for them either.

I do have a question, Cliff. You talked about what it might cost to do this update for a little over $878,000. And then you talked about some of the newer capital projects where you might include some of the newer type cameras anyway. So at $878,000, does that include the cameras going into the new projects, or is that another number?

No, this does not include those. In those projects, what we typically do, if we were continuing down the road on our same system, those additional cameras would be included in the project. The one thing I will say is if that project added enough cameras that we needed more storage, it would also include another server. So then we would just be adding on to the servers that we need to replace. So by us switching it. To these cameras, if we move forward the system, that camera comes with the license for the 30-day retention. And yes, those costs will be in the project still. They're not in this. But instead of buying the cameras that we currently buy, the access cameras, that would present a problem if we do move forward because then we're looking at replacing those cameras we just bought in the project if it got kicked down the road.

So that's why you talked to the design and the engineer to make sure if we're going to go forward If this happens, we will use, then we won't need to add another server. We'll just add those cameras like we would have, just the cameras that integrate with this system.

Correct. And if something didn't happen, we're still okay because those would talk to it. You can add those to our current system. So it's kind of the only way I could think of to get something, if we did or didn't move forward, that would still not have to be repurchased or unused, I guess.

So to paraphrase, that's $878,000 is the cost over and above what's already being included in the newer projects?

Sure, yeah.

So the cost of those cameras are part of those projects.

Projects, and they would have been if we stayed or didn't. There would have been a cost for cameras in that project whether we stay or we move to a new solution. But it could be less because if there were enough cameras in that building that required a server or more storage on our current system, that would have been tacked on as well. Whereas this cloud camera, if we go this way, we have that 30 days with the camera.

I'm just trying to verify the numbers.

No, 100%. Yes. Yep.

Yep.

Well, I'm curious. Is that statement you just made correct? I'm just questioning that. When we look at the engineer, did we move cameras from that facility that he moved from to his new facility? Did we add cameras there? The same with the storage, evidence storage?

The evidence storage was a new building with new cameras. Those cameras will stay. not be replaced because they're going to get added on to the real servers that are going at the law enforcement center. The ones out at the Secondary Roads building, those are new cameras. They had four cameras. They went to 11, I believe. That cost was all part of the project. That cost was part of the project. And those are the ones that we would try to liquidate

Over the next four years?

As soon as this project is in and they're replaced, try to sell them.

OK, so everybody's on the same. But anything new, you've already put the word out that this might be happening. Yes, going forward.

Because this wasn't a, for one, obviously budgets weren't rolled over to where we could do anything anyway. And that's the camera system we had. And if they needed video, we had to do what we had to do.

So then my next question is, so we're short $109,759.34. 36. 36. So where is that money going to come from? And you're looking to the board for that, either our special projects or that.

Yeah, essentially. I thought he was going to tell us from liquidating our old system.

I don't think it was that much.

Well, this is the first that I'm hearing of this and these numbers. I would need to look at the current budget and see how things are trending and what might be left over. But the other option is to amend budgets and add dollars from fund balance to make it up. But it's the first I'm hearing of it, so I would need to look over things.

Rob, I will tell you I had them also do it so we could pay it over two fiscal years. So we could pay the other half this coming July 1. So that is an option as well. Does that increase the cost? I would have to look. And before I say no, I want to make sure that that's accurate.

Well, and again, the bulk is coming out of the sheriff's office that you had already budgeted, but you're just expanding that to include more cameras in the county.

Well, I got to be careful with that. That room and board money has to go that we got to dedicate that to the sheriff's office. because it's a facility upgrade and also a benefit to the inmates. So that one, I have to say, is directed towards that facility itself. Obviously, our line item is simply a line item. It's an IT line item. And that, and quite frankly, we wouldn't have that money if we didn't have that facility, right? I mean, that money's coming in from holding other people's inmates, and people are actually paying because we're billing them. So we're fortunate to have that money coming in, and that's what it's for.

Yeah, I would just need to look over things.

Well, I think if you're talking I think getting us out of any kind of piece of equipment that goes up 30%, almost double, triple in the last year is a good move.

And there's, not related to this, but it may be a bigger discussion with other things within AT Leader for other servers we have if we move more cloud-based.

Why do you think the market has gone up so much?

data centers for AI. They're buying up all the storage and memory. It wasn't so bad in the, in like our laptops and desktops, but that's hitting out to where those are coming back higher.

Um, is there a time frame which these numbers are good that we have to listen by today?

Wasn't it? Or this week?

Yeah. If we could get a general, General consensus that this is the direction. We want to go. That's that's really what they want because obviously They're vulnerable to the market as well If we talked about the hardware cost etc What's the cost to use the cloud yeah, so that is the for

The years 5 through 10, if we kept camera counts the same they are today, using the cost that they are giving us the five-year license at in this agreement, it'd be $123,900 for that next five years. 123 what? 123.9.

And that's for the next five years?

This would be years 5 through 10. If they gave us that same contract price that we are doing In this contract, I had him give me the numbers he used for. So MSRP is.

Is that for a specific amount of storage? And if we exceed that?

30 days. You get 30 days retention.

On every camera?

It's based on the camera license per camera. You can change per camera. If you want more, you can have different cameras with a different license. But this is with 30 days retention per camera that's in the cloud. So in this contract, the five-year price for the 210 cameras that would be in the cloud was $590 in the contract. MSRP is $799 for the five-year. So when you break that down for the price we're getting in the contract, it's $24,780 a year. The MSRP price would be $33,558 per year. We currently pay around $15,500 for our current milestone licenses already now per year.

CHRIS JERRAMSEN. Yeah, annually. CHRIS JERRAMSEN. Annually, yes. CHRIS JERRAMSEN. And they have had price increases the last two years. CHRIS JERRAMSEN.

Last two years. When talking to Vigilon, they had not raised that price For a long time. For a long time. Can't say it won't happen, but historically, they've been at that same MSRP and discounted price.

I'll ask another silly question. Are this many cameras necessary?

I'll defer to those guys. They are in my world. and ultimately in your world to protect the county, especially on that site. And then you look at slips and trips and falls and the stuff we get accused of at the courthouse. Somebody says they fell, and we go back and look at the camera, and nobody fell, and you weren't even at the courthouse that day. I do believe they pay for themselves just in the liability side. Again, I know they do in my world out there, But there's also security for your staff, for the general public coming in and out. So I say yes. I'm a true believer in cameras. But it's up to you. I mean, the numbers we have, I can tell you when we look at buildings, and we've been involved in every new building, County has done. We don't go overboard on cameras. We truly don't. We try to hold the line as best we can, but try to get coverage in the areas that we believe need coverage. Um, we use cameras to overlap areas if we, I mean, uh, I don't think we have too many. And I say that because like I said, I've been involved in the buildings of all the new spaces.

And say, in fact, in that last meeting when we went through the review of the attorney's office, we actually moved cameras from what the design team had put in just because county attorney didn't want cameras in certain areas interior-wise. So those got removed. A lot of buildings almost kind of cover the perimeter, you know. Yeah.

Well, we needed those cameras when our trailers got broken into a couple years ago, probably five years ago again, and that helped a lot to figure out what was going on.

And I'm probably pulling, I don't know, two to five times a year. I'm asking Cliff to pull videos from investigations or a complaint or something on that from my world.

The courthouse requests quite a few throughout the year for.

And sometimes we, in the older buildings, we had some blind spots and I had some things happen that I couldn't have eyes on. So I think they're better in the newer buildings. We don't have as many blind spots as we did.

The one I was surprised by just recently Helping get the video out for people is above the treasurer's counters. How many times do we get requests from the state on a transaction? Please provide this video for this transaction that happened because of some claim or whatever that if we didn't have those there. When you look at it, you're like, oh, camera at every station. It seems a little bit, but we've got several, several requests, even back when they're in the courthouse for transaction videos. Somebody said they didn't get their card back, or they thought they left their card there, or this person, whatever the case may be. But the DOT has requested those as well.

If you're looking for a direction today, which it sounds like you are, I am in favor of pursuing.

Sounds to me like it's kind of a necessary evil.

I'd like to know how we're financing it.

Well, I mean...

I mean, it's one thing to say yes and do it. That's a little bit harder for me when you don't know when the money's coming.

So there's a few ways to look at it, I think. One, we are going to be amending budgets here in the next month or so. And there's fund balance that we carry for a cushion for a reason for things like this when they come up that we're not planning on when we're budgeting in the year. So the opportunity to amend budgets The budget is going to be there. If we were closer to the end of the fiscal year, we could do an analysis to kind of see how much money we're going to have left over that's been budgeted that won't get used. There is always those dollars that happen. And then Tom mentioned earlier that there is the option of doing it over two fiscal years as well. So where we could pay for what we have in the budget today and do the rest in the next fiscal year.

Right. And it sounds like one way or the other, our servers are degrading. Your server's very much degraded. And the cameras, 72 are not supported. So when they go down, that's an automatic, we have to purchase. Or if this, and this is, these cameras, we get a, what'd you say, 110, replace 110 cameras with 10-year warranty.

10-year warranty, correct. If you do it over two years, the possibility may be there that it might be slightly more expensive just because of that delay factor.

But Tom was maybe going to... Oh, look, and I apologize because I meant to do that because I needed that answer, but I forgot.

But... But if you think prices on those servers are going to go up 30% this week, we're at least giving you an indication that we're pursuing this. Well, at least two of us. And obviously, a contract has to come back and the two-week notice and all of that has to be ironed out. But thanks for pivoting when you know the costs are going to, this is why we rely on our department heads being experts in their fields. Because when you start to look at how much it's going to be and how much it's going to be next year and then the next year and then the next year where you're trying to pivot to give us a five-year, 10-year solution instead of just reactive.

Yes, not sustainable. Pardon me? Not sustainable the way that it is laid out in the current thing. And like I said, they're maybe future discussions we'll be having just in IT about similar things.

Going to the cloud for more things, is that what you're thinking?

Yeah. Just because the server and hardware costs is just...

Blowing it up.

They say it's a two to five year deal. There's no way. I just don't believe it. And once it goes up, you never see it come back down, right? So... but the data centers are taking basically everything.

Yeah, and like I said, now we're starting to see it in just our laptops and desktops. There was enough of a back supply of the more consumer grade components, but now those have started falling off because production's lacked by producing everything for the data centers. So now it's hitting those as well.

Any other questions, board members? Any other thoughts for this workshop?

I don't think so. Any other questions for me? Otherwise, I'm going to sit down.

So yeah, what did you decide?

Well, I think two of us decided that we think we need to move forward, unless I misunderstood what you were saying.

You could pursue contract and lock down some costs. Crisis.

You got to set time and date. You have to have public hearings. I mean, you can't give a definite answer.

All we're saying is pursue that direction.

Can we set the public hearing based on this or no? No. Okay.

Thank you.

Okay. If there's nothing else.

The reason the answer is no is because it's not an agenda item.

Right. We can put it back on as an agenda item.

Sounds good.

Okay.

I think you want to talk to Rob a little bit more. If there's nothing else for this workshop, we'll go on to other business. Is there other business to come before this board today? Yes, Erin.

Aaron Young, PIO, marketing coordinator for the county. Not to belabor topic of item 10 and not to circle back on decisions that have been made, it's more so looking forward to the future. After just a quick review of just maybe some of our policies and procedures, I think it would be advantageous if the board would like to pursue this to consider implementing Special event application policy and or procedure. Currently in that review, the only policy that we have is within the Dallas County Conservation. So obviously their procedures had gone through with their board. It just helps, I think, more so with that internal coordination and collaboration with both the event organizers as well as internal staff and or other community partners. And not to be critical of what we experienced 30, 35 minutes or so ago, but I think it is pretty tough as a governing body to try to get all that information 10 calendar days before said special event. And I think being able to have a little bit more coordination in that policy and procedure would help us as staff no different than any other report that staff would present to you as 100% as possible, whether it be an exclusive county event or some type of association within that county property. So not necessarily looking for any type of direction, but more so just an affirmation. I'm more than happy to take that lead and work with the administration team, coordinate with department heads and other electeds just as we pursue, mainly for that sake of uniformity since we have it already with conservation. We should also have it just countywide as well.

Thank you. There was, the only thing I had was that there was some discussion a meeting or two ago about speed limit on one of our roads. And I did talk to the county engineer and there is a procedure to pursue that if there is any interest. And I haven't heard anything or no one's put anything on the board for a workshop. So if there isn't interest, then I'll let it go. And I'm just going to leave it at that. Okay. Is there anything else? Any other business?

Move to adjourn. Second.

Is there any discussion? All in favor say aye.

Aye.

Aye. Motion carries. We're adjourned.