City - Regular Meeting

unusual um electronic fund transfer out of there. You know, watching for those items, you know, that's all all of that is a help. Okay, that's all I had on that. Thank you. Anybody any else have questions for Janelle? Thank you, Janelle. All right. Thank you. Thank you. Okay. All right. So, we need a resolution 2025-20 is accepted of the year ends 2024 audit report. Make a motion to approve. I'll second it. Okay. We have a motion, a second. Any further discussion? Hearing none. All in favor indicate by saying I. I. I. Any nays? hearing. None. We pass. Okay. Um Cody, your backup. Item number one and number two are together here under the engineer. Uh first one is council uh memo for um the resolution 2025-21. Uh this uh is an updated resolution that May council meeting uh city council passed resolution 2025-16 authorizing the city to submit information to the Minnesota public facilities authority um to enter an agree grant agreement. So in the M MFA's review uh they got back to us a uh an issue with that resolution. We need to add a clause stating that the city would utilize cash reserves for the design engineering portion of the project and

that was already paid for in 2024. Um it was an approximate amount of $21,319. So approval of this resolution is more of a formality for the um resolution and the PFA's agreement grant agreement. So, if uh council has any questions or comments, otherwise we'll need a council action on the resolution. So, we just need approval for this resolution. Correct. And you said the money's already been paid, right? The cash. Yep. The design engineering has been paid in 2024. Correct. Well, I'll make a motion to approve resolution 2025-21. Were we expecting that to be reimbursed through this grant? That's what I thought. Yes, it's about the 20 or the 1.2 million grant, correct? And when we tried to apply for it, it got rejected for that portion of it. Whereas the construction, engineering, and administration, all is included in that grant or eligible for that grant. Okay, we have a motion. Looking for a second. I'll second it. All right, a motion and a second. Any further discussion? Uh, hearing none. All in favor of resolution 2025-21. I'm sorry. Is that No, 25 2025-20. 21. I'm sorry. It is 21. Okay. I was confused here. The the the printed one is the numbers are wrong, but if you look in the packet, the they're they're numbered the right the right number

sequence. Y. So, all in favor indicate by saying I I any ns hearing? None. Passes. Item number three, uh, pay application number two for the Grand Pleasant and Voit lift station rehab project. Uh, this, uh, pay application includes all the work, uh, through June 4th. Uh, currently the Voit lift station is completed other than the surface restoration work. The Grand lift station is approximately 95% complete and the crew will be starting work on the Pleasant Lift station uh, soon after dewatering. Then Darden will discuss at item number four here. So um if you uh have any other questions um otherwise the uh we recommend council approve the application uh for the amount of 4003 43 39,52042. Make a motion to approve pay application two as presented. I will second that. Y. All right. Motion and a second. Any further discussion? Hearing none. All in favor indicate by saying I. I. Any nays? Hearing none. Okay, Cody, go ahead. Uh, item number four is the Pleasant Lift Station dewatering. Um, as uh mentioned during the workshop, um, the contractor for the Grand Pleasant and Voy lift station project uh discovered some uh unexpectedly high water tables at the Pleasant Lift station. Um, we discussed multiple alternative solutions to help mitigate the issues um that involved that high water table at that location. Um, none of them were determined to be feasible

or allowable per the contract. Um, so the contractor um sent a request for extra costs in the total of $49,63741 to us uh to bring to council. We uh informed the contractor that uh per the contract that it is states multiple locations that dewatering at all lift station locations is considered incidental. and um we have been continuing conversations with them about working on a compromise so we didn't have to go any other of the alternative loca or alternative solutions um to keep the project going and on schedule. Um so we worked with a compromise uh as mentioned during the workshop um of paying uh proposing to pay for half of the uh subcontractor work and material costs um which totals to $18,961.94 and again that money is covered under the grant for this project. That's correct. Yes, it is is eligible for the grants reimbursement costs. That is and we do have plenty of room still left in that um grant amount. Grant amount. Okay. All right. We're looking for a motion to approve the $18,961.94. Make a motion to approve. Second. A motion, a second. Any further discussion? Uh hearing none. All in favor indicate by saying I. I. I. Any nays hearing? None. Move on to well number six discussion. How do we want to proceed with the well

number six? Yeah. So basically what we're asking council is is we uh eventually would like to proceed with well number six whether it be now or sometime in the future. And the recommendation of Justin was that we look at purchasing the land where the well is so that way someday when if and when the all these we already have been uh purchased and can move forward with it. Uh so his suggestion was to u form a subcommittee that would meet with the voids and start that negotiation on that land purchase. So I'm looking for direction from council if you would like that to happen and who do we need to make a motion for it? Yeah. Okay. I will make a motion to form a subcom committee um for NE negotiations on wall number six. Um that would include Brian Herberg and Mark Husnic. I can second that. Okay, I have a motion and a second. Any further discussion of that? Uh hearing none. All in favor indicate by saying I. I. I. Any nays? Uh that's it Cody. Anything else? That is everything on my list. One quick question just going back to Egg Beach Road. Where is that project at? Can you give me egg beach road? Yes. Yeah. So, we still uh have all the information to FEMA. Uh we haven't heard where they have it. It's I think it's two to three months is what they did send out a request for a slight modification which we forwarded that week. Yep. So, but other than that, we haven't gotten any. So, still not even bid yet. Not that product not even bid yet. Correct. You know, so we have to wait on the approval their approval process before we go to several months and we are not allowed to make any steps forward until they give us their final stamp of approval. Sorry, I didn't mean to put you on the spot, Cody. No. And so

FEMA's So anybody that asks or anybody that's watching, it's not the city that's holding this back. So we're waiting for the bureaucracy to continue. So, so just so people know that it's not us doing it and it's worth waiting for because it's 75% cost being covered by FEMA. So, and then the DNR picking up the remainder. Correct. So, it would be a ultimately a zero cost to the city. So, it's worth the wait. And last time we spoke with FEMA, her projected construction time was fall. Yes. So, we're pushing forward. We're being optimistic. Fingers crossed. again. Thanks, Cody. I didn't mean to put you on the spot, but I just figured I'd ask. So, all right. Uh Barry, you beat me to it. Oh, I'm sorry. Uh fire department next. Julie got a pretty share. Um yeah, we Stony's Bar has the past few years have been doing a ride for heroes. Um, we had 60 bikes that came and some it were two people. So, that's quite a bit of money coming in that direction. They had we had a silent auction, we had a live auction, we had a basket raffle in reality. Um, I have not gotten the grand totals yet. I have been busy with a grandchild. So, I haven't gotten final totals yet. So, once we have that, that will be announced on what we did make for the fire department. We did have a good turnout. Um the weather was questionable there for the evening, but it looked like we had enough people. I had to leave early, so I apologize for that. Um so we were just waiting on pins and needles to give you those totals as soon as we have them. So um but I believe you went to the grain training last night. Did you go to the grain training? I I was there. Yes. And I I it was it was great. Or Monday night. It was Monday night. Yeah.

I couldn't do it. Totally. I I enjoy seeing what they do and there's a lot of effort that goes into that and a lot of I mean it's amazing how many people it takes to get some one person out of a grain bin. Yeah. Um Ashley was there as well. So yeah, just the time it takes for them to actually do a rescue is long. So it was really cool. It was cool to see talk to people from both fire departments, Rockville and Cold Spring, and how they work together. So that was also neat to experience. So it was good. And again, any of those drills are open to the public as well. So that I welcome the public to that. And the fire department welcomes that as well. So they actually put somebody into the crane pit. Yeah. They actually did I think five or six rounds. They asked if I wanted to be a victim. I said no cuz I didn't want to go home with tons of porn in my shoes. Yeah. But if I was there, I would have done it. But I wouldn't be there. Thanks, Julie. Yeah. Okay. Now you're out fair. Okay. Uh what I have to cover is the uh approval denial of the inspection for well three to pull the pump on check it over and then see if it's wearing out or what's going on if it's green plugged or something. Uh we have a quote here from Tin Well. It's uh $3,500. Uh and then plus if there's any items that need to get uh repaired would be above that cost. Um Tom and myself both agree that we should have it pulled and have see what's checked or have it checked. Um it has slowed down over the last year um by about 30 gallons per minute which is usually a tall tail sign something's wrong with that pump before it actually completely breaks.

U Bobby there's enough money there to cover this, right? I mean, so I I guess I think it's maintenance is the key. It's better to have maintenance and be ready than maintenance by crisis. So I I just I think we should go ahead and do what pay their approve this and have it gone forward. And I'll make that as a motion. Motion. I'll second. I have just one quick question. U when they said you weren't sure when it was last done, you're thinking seven, you know, you want it done every seven to eight years and we're not sure when it was last done. Isn't there any way we would know when we paid the bill last? I can definitely have we can definitely look into it and see. And I'm just kind of trying to make sure that we're not if it it's only been 3 years, is there a different issue than just maintenance? Do you know what I'm saying? That you know, if it's three years, maybe we should consider something, you know, besides that and approve more than this at the moment. Yeah. So, but otherwise I agree that we should have it done and have it inspected. All right. So, we have a motion and a second. Uh any further discussion? Hearing none. All in favor indicate by saying I. I. Any nays? Hearing none. I will uh Bobby, I will abstain from that vote. Okay. Thank you. Okay. Uh action items. Recori Trail. Yeah. So, I can take that one. Uh the Rory Trail Construction Board, they're they just had a June meeting here and then they're going to be switching to quarterly because right now we're kind of in a a little lull in between projects. Um but we did have some signs that needed to be ordered for the trail. We're running into some issues. Uh we know ebikes are a huge on the rise right now and everyone has ebikes, but they're becoming an issue on

the trail uh for some reason. Uh so we did order some signs that kind of dug into our budget a little bit. And so we're asking that each of the three cities put in um $500 to uh just make sure that stays afloat. the uh my request is if you guys decide to approve this $500 that we transfer funds out of the Parkland dedication fund and into the Ricori Trail Fund. Parkland has about uh $50,000 in it right now. So, there is money in that fund to cover it and some of that money came from work that has been done through grants and stuff uh through the Rakori Trail. We actually got some money back and so not too long ago a big chunk of money was just put into parkland dedication. So if you guys decide to make a motion to accept this um transferring of money, I would ask that you specifically say that it come the money you transfer from parkland dedication into theory trail fund. I make a motion that we approve and transfer as such from the parkland fund. Right. Yeah. the park land. Okay, I second that. Okay. Uh motion and a second. Any other discussion? Hearing none. All in favor indicate by saying I. I. I. Any nays? Hearing none. Uh copier. New copier for the city. I got the grand sign first. The sign speed sign. I'm sorry. Speed signs. Barry, how much was that? Uh $1,67 again $1,67. That's for both signs. Correct. For both signs. If you want me to break it down, I could write it down real quick here. So it' be a replacement of the solar panel is $44,

labor's $212 to bring the total of 655 for the solar panel getting replaced. Both batteries are 14 years old. um replace both batteries would be $412, which includes uh $54 of labor and $26 per battery for a grand total of $1,67 for both speed signs on uh Grand Lake. So, just a question. So, if we if we're going to pay the maintenance on this, and I'm assuming there's going to be more coming down the road, does the sign now become the cities then or what? I would have to say as a motion, too, because I believe in the last council, the Grant Lake Association didn't want to do any maintenance with it anymore. And I think that was another thing that we should probably put on there that we're reliable for taking care of the sign from now on because if we do that, it clears it up. that it just then it's ours and just be done with it. And that's been an ongoing everybody complains about the speed on it. It's a good thing. It's a good tool. So, I'll make that recommendation that we approve paying for the repairs and then noted that that is now a city song. I will second that. Okay. We have a motion, a second. Any further discussion on that? Are we taking that out of our safety money or did we Where would that be coming? We certainly can from the public safety aid if that's what that'd be a good idea. I I'll add that to my motion. Okay. And I'll second that. Add on. Okay. All right. Thank you, Ashley, for the addition there. Thank you. Yes. Any other discussion on that? Hearing none. All in favor indicate by saying I. I. I. Any nays? Okay. Hearing none. Now we'll go to the

copier. Sorry, Bobby. You just wanted to get to that copier. I was excited about that. Checking them off. This is very nice paper. He printed this. He's trying to really impress us here. Yeah. So, we uh we have a current copy here down at city hall. It's Marco. The four-year lease is coming due. Uh, we had Eli from Coordinated Business Solutions come during the workshop and basically say that he can get us state pricing on a copier and and save us over time a nice little chunk of change. And the cop the copier has the same offers all the same things now. Um, and uh the added bonus is the current copier we have if we have any kind of anything that needs to be fixed, we have to call in. They charge us like $43 every 15 minutes for any kind of support. um this state one that goes away. There's it's all included in the price plus we're saving money in the copier. So, uh this what we're specifically looking for council is number one if you approve us moving forward with this uh you have a couple options. It can be when uh in September when the Marco lease just naturally runs out on its own or as Eli said when he was here, you can choose the buyout option, pay off the remaining few months on it and start with the newer now. So that if that could be in the motion, which way you'd like to go? Okay. The question I I just have a question on this as we were talking about it. Um, are we having a lot of problems with our copy copier today that would it be smart for us to buy out since it's like $4ome dollars every 15 minutes that they're here or calling? I would not say that we're having a lot of issues with it right now, but I feel like the minute I say that I'm like invoking something. Well, yeah, because we're talking about a new copy, it's going to act up now. But I mean, I'm just looking at it as, you know, are we

smart by buying it out and just call it done or are we better just to let it run itself out in September since you guys have already sent a letter saying that we are looking at going someplace else type situation? I don't know of any current issues. Okay. I I just wanted to Yep. you know, is it cost sufficiency to buy out now and you know, take a chance for three months, you know, and we have three months remaining or is that or that was that part of the letter that you had sent, Marco? No, I think I believe the the actual lease comes up in September. Okay. So, just looking at that little window left here. So, really we just have two months if you figure June's already Yeah. July, August, July. Okay. Okay. So, we're looking for a motion to move forward with the new copier. I think we should. Does the motion need to include the second part as far as the date goes or Yeah, the motion can include that. Yes, you're in agreement that that this seems like the financially responsible choice to make. But then also, do we let it run out its lease or do you want to move forward now? What would the city staff prefer to just switch now? Yeah, that was my question, too. I mean, yeah, we would prefer to just go ahead and switch and be done, but it's it's up to you. Is there a motion already started? There's not. Okay. I I can make that motion then, too. Okay. I'll to switch to switch. We'll just say a switch as soon as convenient. Okay. Um to the to the new year. I'll second it. Okay. And all right. Hearing a motion in a second. any further discussion at all? So, do we need to put a a dollar limit on it as well as far as paying the penalty for early I mean, do we need to put the a window on there as well, Bobby, or not? I know on uh what Eli handed out to you

guys had an approximate number for the book for the bile the remaining few months. It was like 16,656. Yeah, that that's not an exact number. You have to call Marco and get the exact number. Um, and then there would be a return fee as well on top of that. Correct. So, we probably should put a dollar as long as it doesn't exceed our current rate. Okay. And that's and that's easy to do, right? Yeah. Yeah. Because if it would cons if it goes over our current rate, we might as well keep it until it runs out. So, and anything that we can save is anything we save. So, we just need to modify the motion. Amend the motion to say with the buyout rate not exceeding our current um monthly rate. Yeah. Okay. And we have a motion and a second. Any further discussion? Hearing none. All in favor indicate by saying I. I. Any nays? Okay. Uh 11 D is the bike guys. So, uh Tom Styles reached out to me yesterday. Um they are the people that the retired guys that take donated bikes, refurbished bikes, and leave uh donate bikes back to the fire departments or so they kind of support uh Cold Spring, Richmond, and uh Rockville as well. So, they they lost their place last year due to a sale. So, they're asking if they could use the old fireh hall from September through December um in that time frame. And it was brought to our attention that we probably have to have some sort of lease from a liability standpoint, a zero cost lease uh that we don't accept responsibility for injuries or anything on that property. I'll make that motion to approve

pending all the legality formality stuff's all clarified. I'll second that. Okay. A motion and a second. Any further discussion? Uh all in favor indicate by saying I. I. I. Any nays? Okay. And then the uh Lions donations. you want to talk about? Sure. So, um, it was brought to my attention that the Lions Club may be interested in making a donation to the city of Rockville, but earmarking it to help support the national night out coming up in August. So to form that in a motion, I would make a motion that if if the Lions Club approves the donation, the city would accept it um and promise to use it towards the national national night on August 6th, I believe, or August 5th, I believe. I'd second that motion. Okay, a motion and a second for the L donations. Any further discussion? Uh hearing none. All in favor indicate by saying I any naysay. Hearing none it passes. Thank you guys to the lions as well. We'll pass it on. Thank you. Um any other discussion this evening? Um, if anybody wants to come and help on the 21st, Saturday morning, we're going to the Lions Club is going to finish putting the granite out on the trail in Eagle Park. So, if anybody wants to come and help June 21st. June 21st. I have one more little thing. We had um Heather from our parks and rec stop in today and just wanted to remind everybody that we have a music in the park this Sunday. So, bring a chair, come on out. got some got some great live music at Lions Park. So, we're

meeting down there at 8:00. So, if anybody wants to come on the 21st. And where is it again? At Eagle Park. At Eagle Park. Yep. So, all right. Anything else? Bobby Barry, you got anything to add? No. Cody, you're good, too. Make a motion to adjurnn. I'll second. All in favor indicate by saying I All right.