Leadville / Lake County Regional Housing Authority - Regular Meeting

Well, we will call this meeting to order at 5:31 p.m. Um, do roll call. Uh, Tim Hill. Rachie Mitsu here. Matt Block here. El will be late. Tracy Fletcher and Christian Lunla here. And as guests, we have Jackie and Michael Yerman. And Dan is just and Dan will be arriving here soon. Very cool. Um, new business. Did everybody get a chance to read the minutes um that were sent out the other day? And are there any questions? or any updates that we need to make to those minutes. Very respective. Okay, I'll make a motion to approve the minutes. Our main meeting with the minutes stand. All in favor? All right. I sorry. Um we are actually making um a quick adjustment pivoting the new business um before we get into um kind of the team reintroductions and are going to let Jackie she's I think talked to everybody today and sent out an email. So this be about five minutes or so you're making just to kind of discuss. Okay. Okay. I'll let you have it. Okay. So, um thank you for allowing us something. Thank you for allowing us to have this moment to talk about this. Um we

encountered something we weren't expecting. Um we had um thought that purchasing the modular home, but because Oakwood is going to be buying the units, we can't use the county's tax exemption to uh make that happen. So, um, essentially Oprah gets paid mostly when the units close. Um, and so they're going to be ordering the boxes shortly. Um, the tax exemption will be triggered when the boxes are shipped in approximately 3 months. So, we are trying to come up with a solution to not incur um $600,000 in taxes um to be added to the project because that would be horrible for the project and horrible for our buyers. So, um the intention is to um Chris Lloyd um came up with the idea of creating a land lease um with uh the housing authority and the county to um be able to achieve um the ability to purchase the units um through this statute or through this car administrative rule that I sent in the email um that allows housing authorities to be exempt. So that's what our intention is. Um we're just trying to save the project money. So that's what we asked. Um when we originally created the housing authority, um the intent was to be able to do things like this to make affordable housing um more affordable. And this makes sense. So I hope that you guys agree. Um we don't need to we have time to create the land lease um again because we have that window. Um, but we just need word consent agreement to go into contract with the construction agreement with Oakwood because they want to know that they can afford to build these units and that we have buyers that can afford to buy them. I know there was a

July 7th date, I believe, on your email that you sent out. Yeah. is that I guess that was one question I had is how much time do we have to kind of review all the information. So, so I think we would like to ask for um basically you know that you think that you want to do this tonight so that we can go to Oakwood so that they feel comfortable ordering the boxes and then um like I said we have time um the July 7th date we just sort of talked about and we were talking to Melissa that's not a real date. I mean that was just what do we think is realistic to getting it done. I think Chris is going to be working feverishly on this to make it happen. Um because this is a this is a lot of money. I would personally like to hear a report from our staff on what they feel um kind of their uh perspective of all this. Um as we discussed earlier um with Melissa um I do have just some questions out of the gate. Um, I would like to see um something that shows the math. How does that how did 600,000 how is that arrived at? 7.4% of $8 million. And 8 million is just what it costs to buy the 40 units. So that's for the cost of the project. Michael, would you want to sales tax is just for buying the units though, not for the entire 8 million? Yeah, I don't have that number. Michael, do you have that? No, I No, that that I was gonna say that that number's high. Um because the boxes are, you know, a portion of that and so it's the boxes are probably about 4 million

of of the purchase price. Um and we can get a kind of a a more honed in number from Oakwood. um as far as what that cost really looks like uh as far as what the actual exemption is. Um and then the only the only point I will add is you know when when we conceived and I sorry I assisted with the through a dull grant on the creation of this board and the IG the reason one of the primary reasons under statute um regional housing authorities like this and why they're so such a great tool for helping is that the statute really exempts housing authorities from sales tax. Um, and you'll see this structure uh there there's two structures that you that you would potentially be involved in in the future. One, this ground lease structure is in in a in an instance where the homes are going to be sold um after the fact uh after their construction. The second thing that your board should be aware of because you'll probably get this request for the same type of reason is a special limited partnership. When you do a special limited partnership, you remain those are for for rental projects, you remain um as you know part owner throughout the duration of the affordability mechanism. Uh so that's really under the statute how these two uh how these types of projects work with a regional housing authority to build an additional um affordability to the the project. So it is an exemption. what we're looking for is the exemption from the the sales tax at the state level. So, um that's that's the important thing. And then we will uh I think we still will wind up uh having to ask both the city and the county also for exemptions on on sales and use tax too, Jackie. Just to be clear, um the the statute applies to the state sales tax. I believe

what Jackie sent says housing authorities are exempt from state local and special district sales and so then it would be 7% 7% thank you 7.4% um I'm sorry. I'm that down so I can do some arithmetic of my own at a later date. Um, so you guys know I'm new to all of this, so forgive me for not understanding some of the process. I absolutely believe that this is a fabulous project and um that this is exactly why housing authorities have been created by the state. So yes, my answer is yes. Let's figure out how to do this. I have a lot of questions before we sign on on any dotted lines. Um things such as what is the exact arithmetic and what is the housing authority getting in exchange for the tax abatement? And so far I I don't know what the answer is to that. Um so we definitely want to take a look at that. I very much would like an opportunity to review more of the the project. Um, and I am familiar with SLPs and please know I made this very clear when I applied for this job that my expertise is not in development with housing authorities more on the soft side and program side. Um but I would like an opportunity to do some comparisons um as to what is standard. I know SLPs are done very very frequently. This is the first I've heard which doesn't mean

much first I've heard about this the ground lease option. Um so I feel like I need an opportunity to get up to speed with that. Yeah. And for what it's worth, I think the important context is we've done something similar with Chavy Housing Trust, but the difference is in that one, we actually own.1% and continue to own.1% of the property. The ground lease model is very different. Um, in that sense, so you don't own it. So you don't take on the liability of right, you know, Kendra's conversation at that last meeting that we had discussing this. So, it'd be important for us to fully understand like what does that mean? The both positives and negatives of that um and have some legal counsel behind it. I don't know that that means that we're not interested initially. Um for I'll speak for myself. I don't know if I am personally not interested. I think it's a great thing that we should do, but kind of on a similar note kind of wondering like what does it all mean? It sounds great on paper, but so do many other things that end up raising more eyebrows, right? So, I kind of want to figure out the ins and outs before we sign on the dot of learning, but it seems like we have a little bit of time to do that, right? Yeah. The other I think the other key thing is that the county would administer um the ground leans and the ground leans would go away once the units are transferred to the buyers. So, it's a very temporal temporary situation. is just to help us accomplish. And and just to make sure for the record, if the the county has uh a deed restriction on the property that once sold these and it's in perpetuity that the rem the units remain affordable in perpetuity. Um so that's the other, you know, when when you get when you ask what you're getting in in exchange for this, what you're getting is long-term affordability and protection of those units. Uh so your investment of the the

tax exemption, you know, carries forward to the next buyer in that fact that we were able to save that additional money for each of those buyers. So a little bit of roughness and I again could be a little off here, but if the boxes cost 4 million and the housing authority is giving the sales tax abatement of 7.4%, that's about $296,000. Mhm. So if we are underwriting the 10200 project by $300,000, what is the housing authority getting for that? I mean, we're getting we're getting affordable. Well, yes, I think that's like a given, right? Is that we're underelling the units for the county's project and that's an important thing that we as partners do. But in terms of like us as a board, as independent people in this board representing the interests of the regional housing authority, I think the conversation of like how are we going to keep afloat 5 10 years from now has to also be in play. You know, what are we getting out of it? Isn't like in a like a we want a piece of the pie too as much as it is. How are we going to keep the lights on and hire um new staff if we want to expand? I think it's more from that perspective instead of like a um that so it's I I see the point um of that and I mean you know it's to me it's no different than offering a service um in some way. Uh that said I open to seeing what that looks like. I don't necessarily think it has to be monetary in by any way, shape or form, but for example, um a a first right of first refusal can be offered at times when someone is providing a value to a project, right? Um so I I think that

there does have to be some sort of discussion of like what does this look like for the regional housing authority? I'm not necessarily saying you have to pay anyone anything monetarily, just like a genuine discussion of what like you know that process looks like. Well, we could offer that like as the regional housing authority is new, we haven't like done the thing yet. When we go to city council to say like, hey, this is our adjusted budget. This allows us to say like this is our value. This is the value of the regional housing authority is that we were able to do this and take on the steed restriction and blah blah blah. It's kind of like our um you know it's a value statement. Well, it's thing for No, I'm saying that like the city would be interested in investing in a partner that is that shows its worth, right? So if we can take actions that show value, then it's just a stronger statement to be able to ask for money from the 2A funds. Michael, is the sales tax at the point of sale or Yeah, it's when so the it's when Oakwood pays the the vendor, which is Bonavilla. So it will have they right now they're putting down a deposit for the order, but the actual closing is when it's shipped. So, that's anticipated to be in October when the boxes start to arrive on site. Um, one other really important thing that I think I when you talk I I hear the whole conversation and about this and I I'll be real blunt because I'm um right now my firm is doing the lottery and doing the um buyer qualifications. Had you guys had an executive director, one way that you guys would have made money on this project would have been to take on that role of qualifying and conducting the lottery. I mean, that was originally what was anticipated um absent the fact that you guys didn't have an executive director. My firm picked, you know, and I'm actually dis I'm not qualified. So,

I actually had to go out and get a subconsultant who has that qualification review um review that stuff. But there are, you know, if we were to start this all over and we were doing this project and you had your executive director seated, we would be leaning in on involvement at the lottery stage and um paying, you know, those applicant fees and and that as part of the overall structure of of what we would be doing. Um and so I think that's that's an important u piece of what uh unfortunately we missed on this project. Um, and I would, you know, again, it's not normally what my firm does. Uh, but we did it because out of a necessity to make sure the project happened, but as we do projects like this in the future, that's also to your point of like what is in it for the regional housing authority and and what can you guys expect in the future. I think that's one of the important steps is that your involvement is being a liaison to the folks that are coming to the table wanting to buy these homes uh and providing that service to uh to the county and to the city depending on who's doing the project or or the housing authority of course. Um and then and there are some fees and and we did do that um in uh the you know when when we created this IGA was really based on an IGA that uh we had in Gunnison the Gunnison Valley Regional Housing Authority and that is how we used the housing authority and that's how they benefited financially when we did these projects is they they collected a fee uh to be that to be that administrator and that's the goal right as we build capacity is to be able bring in additional revenue for you. We This is the first I've heard of it. No, it's just happened yesterday. I think this is We should absolutely find a way to make this work. This is

what the housing authority was created for. This justifies our existence because we've taken in a fair amount of money from the city and the county. And besides the Chaffy Housing Trust, that really was just another this is a way the housing authority can be of service. We got nothing for that. So, um I feel like this is a way that we can say the next time this comes up, that money you gave us, here's the savings and here's how we help. like I don't think we're in a position to really demand much from the county since they are funding I mean along with the city but the county is carrying this. So my thought is let's figure out how to make this work and do it. You said Chris is working on this right now. So this was Chris's idea. She came up with this as a as a path forward. We were really struggling trying to figure out you know how do we how do we do this and she came up with this idea. So one one other really important note is u because the city of Leadville is a is a super fun site in the the California Gulch super fund site. The one reason that we're looking at the ground lease is so that the regional housing authority doesn't take uh title and it isn't part of the chain of title. And I think that's a really also important thing for the board to know that that's part of the reason for the ground lease versus the ownership interest like you're seeing with with Reed's project um too. So that's the other consideration uh that I think we're all very sensitive to at on our side is ensuring that that liability piece doesn't wind up uh you guys don't wind up on title on chain of title even though it's the site's never been remediated by the way. I think what's confusing for me is that that's a complete attitude shift than what it was before. And all these changes make it a little bit harder for me to kind of

understand um fully the like honesty of it. Um I I not to anyone specific but just from like you know think about it from my perspective. I feel like one month we were asked to take full liability and now we're being asked well we're actually we're avoiding full any type of liability whatsoever. So to me, I'm just trying to wrap my head around it from like the sense of like it it feels like maybe that was genuine feedback that you all took and it would be great if I had a legal opinion on that as to what that meant if that's like does that track. But I think that's why I have part of the hesitancy just full transparency. It's not that I'm against the uh project or um don't think that anyone has good intentions. I think it's just it's hard to it's a hard pill to swallow with the everchanging reality of this project and the like break backbreaking speed in which it moves. That makes it a little bit more difficult for me to feel comfortable with it. Not to say that I'm not willing to work with the county on this. I think we definitely should and I think our incentives should be. But I feel like as a board member who's responsible for this organization, it would only be appropriate that we take extreme caution going into it. Um, again, fully cooperative, fully working and assuming good faith, but you know, given the history, still being somewhat cautious with it. Um, so to me, I think it'd be very helpful to have legal review to cover it while saying initially, yeah, I'd be interested in uh the continuing this and exploring this more. So, real quick, I just want to make sure for the record when we first approached the the H regional housing authority, we did want because of this because of the

county's uh disposal of property, we did want you guys to administer and be part of that. It was it was at the direction of your of the legal council at that meeting that you guys were advised that the county needed to keep ownership. So, right. And that's what I was struggling with is not like that that those connections haven't been made to me in a formal way, which I think is more reflective of our internal processes more than uh anything else. But um just where we've been, the lack of an ED, I think there's a lot of complications with that, right? um up until literally recently. Um so again, I'm not trying to say that it's by any means like the county or Oakwood or anything. I think it's more so just me trying to say like I need a little bit more time before I'm comfortable with this, making sure that this is good. We're having the proper review and that being communicated back to me in a way that makes me feel like I'm not caught by surprise by it. So, by no means do I and I'm sorry if I if it came across as that like I don't think the county or Oakwood or anyone involved is doing anything nefarious. I think it's just my appetite for it is I just want to make sure that we do this right. That makes sense. Well, I think we should have Becky working with Chris. Yeah. On this. And I suppose we need to get Hendred involved as well or yeah, I think having outside um council outside of Fle County like the housing authority council review once Chris has know roughly when she might have kind of a draft or something ready to review. I mean this is literally we're we're scrambling and yes, this is a surprise to all of us. So doesn't normally buy their competitor's product, right? So they didn't they didn't expect this either. And so they're now they're getting ready to

make the purchase. They're like, "Hey, what about the tax exemption?" So that's where this is coming from because that's happening now. Um so anyway, yes, I think that's a public um Chris. Um Michael, I don't recall Chris. I I think we want to work through this fairly quickly, but we do have a little bit of time um to create the brown leaves because we won't reassess the tax until it ships. Um but also wants to make sure that their pricing is appropriate and you've got three months. I think from a construction perspective, finding out your costs went up by seven and a half% when you're halfway through like that is the sort of thing that gives you answers. So, um, if we can relieve Jackie and the county of that to have more affordable units. I mean there's but it was a long day for me not in this way fortunately but I can tell you from having put this together like this this is like a big punch in the face to find this out that everything you've put together in the last couple years is now like well might have just been for practice. Yeah. So I certainly would echo what you said earlier that you know we need to find a way to do this. It's just, you know, with it, you know, it feels like we might find something different out in a week or two weeks and so we just need to make sure that it passes legal and then I'd be 100% for it. And yeah, we're not saying we signed tonight and we skip out on any due diligence, but I want to approach it from a we need to make this work. How can we do it? Jackie, you all you need from us is that we are showing interest in this, right? Michael, would you say that that's what we need to go? Yeah, I I think we're the again and I apologize for it's it's we've been the

the issue we have is that Oakwood locked just for all transparency, Oakwood locked in the price of the boxes until July 1st. Uh and after July 1, if they they don't order, we're going to see a significant price increase on the boxes. So, um, they're I think basically the signal that we got from them today is they're going to in good faith order the boxes and take the leap of faith with the county uh if the if we receive positive direction that the regional housing authority wants to work with us. Um, and I'm and I'm from the comments I'm hearing today, I I appreciate the I appreciate the um the the desire to do due diligence and that's completely appropriate. Um, and I think but the the attitude of the board of wanting to be a partner is what we need to relay to to Oakwood. Okay. Couple small snags. As I was starting to do some some research late last week, this week, uh, we are apparently not registered with Secretary of State. So, there's a little of back secretarial work to do. Um, and I need to get the sales tax exemption or sales tax license exemption license. So, there's some paperwork. I have no control over the state or what their timeline is. Essentially, that email, I think it's administrative. It should be fashion to the budget. Secretary of State should be fairly quick. I would agree. My experience with that as an LLC is that it's overnight basically and we wouldn't need that until the point of sale or rather the transfer over right the initiating a lease. We just need the initial agreement that we are going to work as partners which I think is fair to say I mean we can go around and just kind of give a thumbs up or not but I think it's fair to say we all feel like

we should work as partners right. Yes. Yes. I don't think we can take a formal vote. No, it's not what you're asking for. No, you got what you need. This is a strong pole. Yeah. How are we feeling? I think construction is always around. There's always new hurdle. This is a savings, not a cost. So, yeah, we're pay for the savings. We take it and then we work through the details later. But to me, it's a Okay. So, you'll work with Jackie and Chris and then housing authority. Thank you for your time and your consideration. Thank you. Thank you. Thanks, Michael. You are not on camera. I am not. Blindfold. Oh, thank good. I'm not on camera. Yes. Lovely. Do you want to excuse me? I'm having some silence issues today. So, I got blooming. Um, team introductions or reintroductions. Um, I thought since I am so new to this group um, and I know several of you are new to the team as well, we might have take an opportunity to just go around the room and share what brings us into affordable housing and into the theater of affordable housing. Um, many of you were involved with my interviews, so you know a little bit about me. I haven't had an opportunity to meet with everyone yet one-on-one, but um, I look forward to the opportunity to do that. And um, uh, and I don't know how well all of you know each other. So, I thought I'd put

it on here, not anticipating that we'd have a little bit of a um paints on fire situation to the grass. So, I was hoping to have about 20 minutes to to do that, but maybe we shrink that down to just a couple minutes each. So, what brings me into the arena of the theater of affordable housing? Um, two things. one, I have lived experience with homelessness and housing integrity. And when I had the opportunity to work at the housing authority in Chaffi, um I discovered that I'm really good at it. Um I have an affinity for it. And some of that is on the advocacy side, some of that is on the um I really like putting puzzles together. So, um, and it's humbling because there's so much to know and there's no way I'll ever know it all. So, I'm learning something new every day and that's what brings me to it. Um, shall we go this way? Sure. Tracy, um, I really, um, housing work started for me when I was working with advocates here in Lake County and Summit County. Um, I started on the advocates board in 2007, somewhere in there. I'm losing track of time as I get older. Um, and one of the things when working with um victims of class violence, sex assault, etc. If they become unhoused, they are technically under that term of homelessness, they're now homeless, right? Um and um and you see this really big need within some of these different populations. In 2016 2017, I went through a toolkit with the governor's office for a year on permanent supportive housing. I love the permanent support of housing model. I think our whole social service system needs revamped because it tends to keep people down in poverty where permanent

support of housing helps you build and grow and move beyond these boxed limitations. Um, and I do think that affordable housing is really a baseline for a healthy community also. Um, so that's really um where I see it. And honestly, in 2020, I would have never thought Leville before 2020, Leadville would be this expensive. I don't think a lot of us did. We were seeing all of our surrounding communities feel like Salida has always been expensive. Bracken Ridge has always been expensive. But who would have thought that we would be looking at prices in Lville? I mean, I don't I don't know, maybe some people, but it just seemed like it went boom. Um, compared to, you know, um, and I think we want to retain the character of our community. We want families to stay here. We want we want a community. We don't want a community of just second homeowners. Not that they don't bring value, but we want those opportunities. So, that's what brings me. Uh, let's see. I was I guess I'll defer to all of you all for the social aspect. My expertise I've been in construction all my I guess I'm good at spot stinky stinky situations and good spot inferior quality. So maybe help with some quality control and practical maybe help with some practical. I just got a lot of practical experience on the called the hard side. That's I'll be inspecting Dan's work. Come on. Bye. Bring your bags. I heard you build a good house, bro. Thank you. Can I just say that Chaffy Housing Authorities Board is missing the developer side right now, and I value

that so much. Not a developer neither am I. builders build even builders there's like practical knowledge that it's really important to know it's important to know how cheaters operate and how corners are cut and how people make that balloon the dollar here and there and so seen it all not all of it we'll probably see some yeah new challenger every day for you. Um, so I guess I got started and I wanted to live in Colorado. I wanted to work for Habitat for Humanity because I thought this is an interesting topic and I think they be good at this. Um, and it's a way to serve. Um, so I did that for 10 years and I guess in that aspect we did some little infill development. Um, so I did that that was really meaningful. Um then I got to a place in my life where I felt like I'd done that. I had a wife and three kids that I also needed to provide for. Um and the housing is but I I saw the importance of affordable housing and how that can make generational change in a family's life, right? Like you're here and now you're here and the expectations that that drives for their kids and where their family is going in the future. like um you know we had several I mean the best story is probably a migrant farm worker with seven kids and they're like three of them are teachers, one teaches at CU, one's a welder, you know, just like the American dream. So um not every family was successful like that, but it was really a place to change people's lives um in a way that mattered. So at that point um you know I I signed zero personal

guarantees. I took almost no personal risk. People gave us money to build the houses. Um that had not happened for me lately. So this is a way that without being a nonprofit that I can contribute um and be engaged because you know we have three daughters that we would like to live have live nearby some someday. um after they move out of our house. So, it's the way that you know and and I guess at Habitat we it was great to have nurses come out and people that worked in the office and um glad they were there to volunteer so spread the mission of Habitat some social change but it was also super helpful when a remodeling contractor came out and you were just like here go do this. So, um, I feel like I'm trying to use my expertise and my volunteer time in the way that's most effective. So, um, I became involved by being on city council and just being on council, we recognized the need um to try to spearhead some affordable housing. Um early on um with the help of Michael Yerman um we realized there were some things that we needed to do as a community in order to get some funding. Um in particular there was a double grant um which was um up for bids and Michael Yur outlined we need to do steps one through six to be able to have

a good chance at this grant and one of those things was creating a housing authority. self um through some IGAs and agreements with the county some collaborative efforts with the county we were able to do that and we were able to subsequently get the grant. So for me it's just my involvement in sleep council. I really have no experience in affordable housing. Just the fact that I dared enough become involved. So that's my story. Um, as you all know, I come I come from C4 Clansy Conservation Center, uh, where I do energy efficiency. Um, I'm a big advocate of full life cycle of a of a home, not just the upfront costs. um considering all that. Um and of you know how energy efficiency and you know some of our some of our very affordable places in town, some of our most affordable places in town have uh utility bills that make them decidedly unaffordable. Um and we were just going through some examples of that today. Um, and so, you know, I bring that ad that experience to the board. But, uh, as soon as I walked in the door at C4, a year ago now, um, no, I quickly realized

that, uh, before we talk about efficiency um, or in conjunction with talking about energy efficiency, we need to be talking about homelessness in our community. And a lot of the stuff we do um is much more focused on just our housing stock rather than the energy efficiency of our housing stock. So um that said, it was a natural fit. Plus, I like to count beans. So done a great job so far. More beans to count. We have more beans to count. A lot more. You had a handful before I even got Well, thanks, Ken. Okay. Well, let's see. I think that my most recent experience or the reason I'm here is kind of uh what Tracy you were talking about. We bought our home in 2017 and it was very within reach. It was marvelous. And one of my best friends is Christy Galarsa. And um so I've watched her advocacy and work in in housing accessibility and I felt like we could see the wave coming from the front range. It's kind of like it started in Denver and then it started crusting up towards Summit and Eagle and I was like [ __ ] it's coming. like the wave is coming and the housing market was um just accelerating so quickly. I thought it would take people in decision-making positions in leadership positions like people would have to have a lot of courage and would have to take risks and would have to have gumption to try to fight and hold back that wave.

So, um, that's one of the reasons why I wanted to serve on this board through the county is because that's that's something I feel very determined to do for our community is to try to be that one of the one of the people holding the dyke together to try to keep that wave from crashing on us. I know it already has crashed on us, but anything we can do to save folks, I feel like I'm very willing and ready to do. Uh big reason why I got involved in housing is just my lived experience. I grew up here, born and raised, went to schools here. Um and we grew up in Mountain View, so we did have no access to water. We would always buy bottled water at Safeway because the water literally gave me cavities from brushing my teeth. Um, we got lucky um during the 2008 market crash. My dad happened to have a year contract lined up at the company he worked at. Um, so he had job and the houses were cheap enough to where he can afford it. um because of a a housing market crash. So, we moved into there and I saw firsthand just the difference of the living condition that I had between all like, you know, 10 years of my life growing up in Mountain View and then just growing up in downtown Leadville and or near the city uh near downtown Leadville in the city of Leadville. Um, and that really, you know, especially as my years, uh, as I grew up and, um, I started getting more involved in the community, that really dawned on me. Um, I worked at Full Circle for four years

and I worked a lot with community people I knew, my neighbors, my old neighbors that I didn't interact with anymore. And, um, they shared stories about how they can't live here anymore. They shared stories about how unaffordable it is even though they were living in like just not great conditions to begin with. And to me that was kind of a wakeup call of like dude you got to do something. You got to get involved with something. So I slowly started getting involved when I was 19. Um, and I think that lived experience of what it's like to grow up in Leadville, what it's like to grow up in different parts of Leadville kind of shaped why I got involved with housing specifically cuz that's such a huge part of how I grew up and understanding that dilemma and then working more closely with people through rental assistance during COVID times and then seeing a lot of our community members forced out of their homes and forced to live in RVs um or forced to completely leave Leadville has gotten me to a point where I feel like I have to be involved and be active as much as I can in housing. So, postco I really started getting involved with the housing coalition. Um the housing coalition did a 2018 and 19 housing needs assessment with a follow-up on what steps we needed to do and this was one of the steps create of the regional housing authority. So I felt like it was essential that I take the expertise that was there work with the people who did that groundwork to set us up and try to advocate for the community piece of that and make sure we don't lose that. Um, so to me that's, you know, the reason I'm here is because I, if I ever move, I want the ability to come back. I want to be able to come back to the place that I grew up in. And

I know damn well I won't be able to at this rate. There's no way I can move and then come back. There's just not. Mhm. And I for selfish and for other community members who I grew up with, who went to high school, who reach out and say, "How the [ __ ] do you live here?" It's why I'm here because grew up here, have lots of people who I went to high school with continuously saying, "Dude, how do you live here without having to room with seven people?" Yeah. I want to be able to make some change so that someone like that can come back to this community just how we were told that they wanted us to. That we were told you, well, we want you to go get experience and bring it back to this community. I want to give that opportunity a real shot. Thank you, Christian. [Music] Wow. Thank you so much for sharing some some background. It's good to hear. And I think Ch just want to add on that. Um Becky's creating a matrix that has also different levels of experience that you have experience in web design, marketing, you know, building whatever that will have kind of this matrix too moving forward. that shows um hopefully it shows us where there's some gaps in our board experience also and you may have experience in nine out of 10 of those or how many of our categories there are. Um so she's working on that piece as well. Yeah, I actually got started on that. It's attached to the same thing that is the board tracker. Um yeah, there are two pieces to that that we're jumping ahead just a little bit. The um which is fine. This is a little bit of an organic conversation under the formation of executive committee. One of the things that um I would like that executive committee to to look at is who's on the current board, when did their terms expire, um what kind of

skills each current board member has. So that when we are looking to um fill an empty seat, we can say we know that we need someone who's got an experience of finance in accounting or we know that we've got somebody who knows how to problem solute, you know, and look for bunch of problems. We know we need those skills. And so, yeah, the matrix is in in progress, but I did build that tracker and I believe everybody has access to edit it. Um, there's no timeline on this, but if you want to, you know, that you're going to be replaced, like we know that, uh, Christian and Tim, you guys are up, your term is up the end of December and you'll be replaced in January. I think it's actually the term is up in January. Yeah. But yes. Okay. I will be turned out what Kristen's situation is. You up for election? Yeah, I'll be up for election if I decide to the term two terms. I was appointed my first term was a two-year appointment. Then I got elected to a four-year term which was up in January. How is that also that is we just yeah we appoint people every year so city and county per the current IG which we'll visit at some point um we appoint two representatives um one has to be an elected and one other person whoever the city and county decide are best fit those positions open up as you all choose um so if you all

are up for election and you decide not to run again or whatever happens, something happens, you know, that might shift who it is or you just decide, hey, I don't really care anymore. I'm out. Um, let's appoint someone new. It's it's by appointment for the county. It doesn't our situation has nothing to do with yours, basically. In terms of you and Elsa, you're good for the duration of your term. Great. as long as you want to keep being with us. Do you want to update website in Google? Um, yes. So I just want you guys to be aware that um I am working on um coming up with another um solution for hosting these meetings and uh creating a way to store documents, communications, um admin, organizational projects, all kinds of stuff. Um, currently, yeah, I've created a shared drive under my Google account, which is really not the best practice at all. So, I'm hoping to create a Google Suite, but I do need some advice. Thank you. And, uh, move forward on that. It will cost us some money, but I think we I think we've got enough funding. I don't have an exact amount on that. Still doing research, but I am working on it. And that's what I really wanted you to know. So, it's not that I don't think everyone will need to have their own separate email account. I think that we can use for the four of you who are already electeds, we can use those accounts. Um, but I don't have a definitive answer on that yet. Um, it seems to be different housing authorities do it a little differently. So, I'm I'm still trying to figure out the best solution for us. I know you also created a

separate account which I think would be fine. So um I probably need to do the same thing rather than just use them personally. Well, we can so I do know that the the Google charges based on the size of your organization. So up to 19 is the same price. So if and what I'm thinking is that we create if we have to we create seat one, seat two, seat three and that then basically just is accessible by whoever is filling the seat. Mhm. And what about the website? You're aware that we that uh builder generation has a site that we can take over. Yes. And I met with Sopriano today actually and he has forwarded over the hosting the the bill for website hosting and um I I think he was waiting to hear from one more board member on approval. That was the intention all along. That's the approval. I think we're going to be moving forward with that. And um and I'm also looking at some technical assistance with website because I have some ideas for website what the website can do for us. So there's more to come on all that and I am working on great just just to um just saying that the website should be appropriate. Yes. Yes. I will it will definitely be in hands by next month and actually by the end of the week um with hopefully some updates by next month and yeah what's our next formation executive committee

do you want to take lead on that um um we kind of went through there's a link to the tracker um No, let's take a little step back. We're right here. Yes. But getting the entire board together um for some of the administrative details seems like uh I don't want to burden you guys. I'm very aware that this is a lot of work. You guys have been up to your elbows in it for a long time. Um, a lot of what I'm coming in, like when Secretary of State, a lot of this stuff is administrative and not necessarily something that everybody needs to be involved in at every moment. And so the idea of actually I think it was your idea to create an executive committee that would have a representative Well, if we've got finance committee that was Yeah. that we Yeah. The executive committee traditionally officers officers the officers and some of the finance committee. Yeah. And then some of that muddier work could be done there. Yeah. Yeah. And then options can be brought to this meeting. Yeah. Okay. So I guess let me just high view it. Yeah. I think the intention um I think that is trying to be expressed and correct me if I'm wrong because I'm not fully privy to your conversation but um the intention that's trying to be expressed here it seems to me like there is an intention to create an executive committee to do a lot of the groundwork to prep decision making um options for us at this meeting. Meaning the idea is that we should be focused on getting things prepared for this meeting at that meeting. So we're not spending time discussing preparation stuff in this meeting and we're just getting right to the meat and bones to it instead of trying to figure out all the intricacies and everything. Yeah.

Traditionally that is done by officers meaning chair, co-chair, uh treasurer and secretary. Um, and I is that the proposal that's being made for that piece? We more talked about the formation of the finance committee and that the other like executive committee. Um, we didn't go into details or Becky and I didn't really it was more the finance committee um, and who would sit on the finance committee. So you you haven't really talked about who would sit on the executive committee, but you spoke about the finance committee which we'll circle into later. Right. Great. But usually who Yes, Elsa. Usually who's on is the four officers. Thank you. Officers was the word I was looking for. Yeah. Right. I I'm not sure that we want four officers on the executive committee and then looking at the finance committee is doing the four either. I think that's too much. Why don't we just have the finance committee be the executive committee for now until we have more projects and more just work to be done? Yeah. I mean, we have $68,000, so we don't have much finance to committee. So, yeah, it sounds fine. Okay. All right. Well, do we have to officers? Yeah. Really? Get out of here. Like, you don't want to be the secretary. Like, I did my time on the You were You did beautifully. You did. You did. You served. I guess yeah like it'd be important to get a gauge. So with the formation of the executive committee those are the strategies that you're thinking or the tasks that immediate immediate tasks um and I have started to dig into these well I created the tracker um and I'm was still working on making a matrix for but I don't feel

like there's a huge fire under the matrix because we're not going to be um choosing anyone until winter time. um or accepting applications. I should quit. Yeah. Don't anybody quit this summer, y'all. Yeah, you can. You can quit anytime. I fire myself every morning. Look in the mirror. I say you're fired and there's no one to take my place. Um but looking at the bylaws, looking at the IG, um these are documents that are a little bit aged and um there is room for updating those. Um, can I just say that our biolog not being very helpful? Just be frank. What happened? What do you mean? It was a quite an experience. Tim, do you want to Well, I mean, it's just we gave her the task of creating our bylaws and she did and she cut I mean, she just put in a very skeletal frame for bylaws. Yeah. So, in my opinion, it was a very thorough job. It was not amazing is what I hear at the bylaw's release. Um, I think the the the struggle that we had with the bylaws is exactly that of like they are so like cover your ass legally and that's it that there's no like we don't really discuss term limits. We don't really discuss all these other intricacies like what officers look like. All that is established by our IG which is just not good practice. We should have our own

internal bylaws. Yeah. Um, so it needs to happen. So with that being said, I think I don't know if you have them these tasks in a particular order. No, but IGA should come first. Yes. Yeah. Then by agreed and then we can take it from them. Yeah. And we are on the radar with the city on the IG front. So we need to keep that wheel greased. Becky, we need to get that IG updated. Um, and the I'll add to the list the um employment borrowing agreement. Employee employee borrowing agreement, which has everything to do with your job. We have a borrowing agreement with the county that needs to be updated. And there's also an agreement with this. That's the first IG. There two there two IGAs. So those are both IGA. The the employee lending agreement is an IG um which I sent to you and the um second IGA is establishing the regional employee when the 2021 label document. Okay. Yeah. Okay. One more agreement that needs to be updated and it has to do with 2A covering your salary. That's what they there are two IGAS. One is the one that establishes the salary which covers the position and salary and then the other one is the one establishing the regional housing authority. Okay. And do IGA? Well, and then there's the lending agreement too. I don't know why the lending agreement would technically live within the IG but it tech it's supposed to be its own

thing but this is why we need to revisit it point is we need to revisit currently there are just two IGAS period right now I think there are in total three agreements there's supposed there's supposed to be three yes um but whether or not those exist every single one of those needs to be open yes because they were all made before the authorities ever existed. Yeah. Which means and I think the IGA has been on the radar as the kind one of the first things to work on. It was on the city's radar for sure. So you need to keep that group that priest. Do you have an ETA for a draft in mind? I would expect that from you working with Lori. Yeah. I think for the city. I think an IG will in my eyes what makes the most sense is the IG should be presented by us to both the city and county to come to an agreement and sit on the table of like here's the revised IG that we came up with. It's from a neutral party. It's neither the city's nor the county's. There's no power struggles. There's none of that. It is purely from our IGA in a neutral way. Let's come together as a city and county and talk about how this fits. Sure. And go from there. We need legal counsel to support that. We would actually bridge to housing authority council. Yes. is currently Kendra Harvey and uh it has been suggested by multiple parties that we look into other legal firms who might be willing to uh work with us. Can I yes make a

suggestion? Certainly. Can we call an executive session to discuss that? Yes, we can. I would be more comfortable doing that than in a public meeting. Understood. It is it is something that is on my mind. Do you want to we do that now? Legally, we probably shouldn't do that today. We haven't session. So the next meeting if we could go into executive session to discuss that. Yeah, we that would be my preference. I don't need any more meetings, but do we want to schedule a special meeting for that because in we need whatever it was three three months we need to have a really airtight agreement with the county on this and it sounds like that's really pressing. So I don't know that it has to be more than half an hour. I don't think we can wait a month. We talked Jack when we talked in the hallway today with Jackie. Uh we suggested Monday to do an executive session to discuss this and we can do that over representation or um we can meet virtually and we can meet in an executive session. Now since we're not getting legal advice, it will still be recorded of course. So, we have to make sure it is recorded. Um, and we should probably, ironically, get advice of how to make that motion. Um, and right, uh, how to make a proper motion to enter into executive meeting and make sure it's posted in the proper way um, before we go into an executive session. So, Becky,

if it feels reasonable to you um for us to go into an executive session um next Monday, which seems like a tight turnaround between posting and figuring everything out, that seems great. If you feel like that's something that you can string together, you can just ask Chris. I don't mind asking Chris. Okay. How many hours do we need be between 24? Posting it 24. Yeah. Um so, if we posted it Friday, F or tomorrow, tomorrow or Friday, we would have plenty of notice on and that's going to be on the website, which currently is a page on the county's website. So, if we had it posted there, then we could meet and we could do it remotely. I'm summarizing to make sure I have this accurately. Yeah. So, I could send out a link to all of you and then we could zoom it. I mean, we could do it a different day, too. But we just talked about Monday. So, if we want to discuss what day right now Monday works for me, same time. We have can't do till either 4 to 5:30 or after 6. Yeah, we have to do after 6 because in our after 6 is fine for me. If we want like 6:30, that'd be perfect. Sure. Great. And it should be a 30 minute conversation hopefully. Okay. Okay. So 6:30 to 7 via a Zoom call. Okay. We all on Zoom or No just on Zoom. I think Google made it. Um I have Zoom. If we need to set it up, we can set it up on my account if we need to. As long as it you can record. Yeah. Do you want me to ask Chris about that or do you want to

ask Chris to attend? Nope. To get the language for the executive session to make sure that we're not We need Yes, please. We need the very specific motion to make and follow very specific procedures. Yep. That would be great because I don't know that I've ever called executive session. Sorry. I've watched them be called. Yeah, I'm not. Yeah. Yeah. All right. Okay. So, executive sessions are super simp. We have we've had one or two. It's really basic. We say we're going into executive session now. We discuss this pursuant to this and these people are in the meeting. Yeah. It's essentially what it is, but there's a little bit of legal jur. Just make sure we're covering our Yeah. Okay. Chris should be in the middle with that. Yeah. All right. Okay. So, I'm not sure where we are. So, we bounced around just a little bit. Um I will um I I will do some reviewing and be ready to talk with the executive team about uh what I'm seeing needs to be updated. So, does the executive committee want to pick a date to meet? I I feel like the first step is making sure that everyone feels comfortable with establishing an executive committee, but that does have to be a formal Yeah. I move to establish an executive committee. Containing of who? Containing all the officers. Great. Bill sentence. All in favor? I have your executive attorney. Um, can we possibly do those meetings virtually? Yeah, I don't see my 100%. Yeah, great. We definitely could. Not that I don't like seeing me in person,

but I think it'd be easier. Just you can meet wherever you Manhattan. [Music] Now you're really regretting your decision. Thank you. Okay. Yeah. Okay. We missed nothing. Was you were there? We missed nothing. Okay. Thank you, Christian. Um I just don't want to write these stupid notes. Is there anything? I don't think there's anything. Okay. So, are we are we currently saying that executive committee is currently the finance committee as well? I think that's fair. That's fine. Yeah. But do we need to test the executive committee with what they're allowed to do or is that too in the weeds? I mean like my bylaws like show like that executive committee what their job duties and things are. It would be ideally in the bylaws because we don't have bylaws. I think it'd be helpful to publicly recognize what an executive committee will do since we don't have bylaws. Um I think we discussed it a little bit but just for the record um the intention and anyone please step in if I'm wrong is that the executive committee in the short term uh will directly work on the IG uh work on the bylaws and work on um finances. The executive committee will um also uh be involved with um getting our meetings ready and working on anything that may uh come to the agenda or to the board for voting and prepping that ahead of time. Is there anything that I'm missing? Some boundaries around what the

executive committee cannot do. We can take formal notes. Um but that's just in but not representative of the entire board. We we can't take formal votes since they won't be we can or cannot we cannot there we as an executive committee do not notice our meetings. So we cannot take formal votes. So like if we're working on the IG the executive committee would be working on that and then present it to the board for approval. So kind of doing the pre-work and then any work sessions, things like that with the whole board that hopefully that framework is laid then. Yeah. So that we're not all doing it more on we might bring you in though. Yeah. Uh we'll we'll still have meeting minutes for it and stuff like that, but that's you don't have to worry about that. The executive committee meetings allow four of us to meet. Do they they don't have to be noticed, but they do have to be noted recorded or No, they they I don't think No, it's just a committee meeting. Yeah, I don't do any I I I would advise legal on whether or not we need meeting minutes for it. Technically, anything that a government does is supposed to be open and accessible unless we go into an executive session and you're getting legal advice. Um, so I my initial instinct is yes, we do need that, but we should maybe advise with legal to see if we do or don't. That is my understanding as well. Okay. But I'm not a lawyer either. Yeah. So, so we should thank God. Well, we need we need this meeting. We need this meeting. Yeah. Okay. But no, I Yeah, I agree with what you said, the executive committee, what the functions are. Yeah. What we can't do. Um Yeah. Sorry.

More people less weed than seven. I think it's a test cuz apparently we were in a shelter in place. Oh, we were I'm assuming we weren't cuz I didn't get an alarm for that. So, I'm assuming we're Oh my god. Um uh Okay, couple ideas on this. I think I will put um I will start to create a an executive and a director's report for you to review. It'll be an attachment or a link. Um so if you guys want to know what I've been up to, great during the month. Um on that note, I plan to be here every Wednesday and at least one other day per week by appointment. So that other day will float. So if you need to get a hold of me um and be like, I need to see you in person. What day are you here? Know that I will be here on Wednesdays. I am booking those up pretty tight, but um I'm going through service. Um board development. Do you want me to do you wanted me to go over those? Yeah, please do. Um on the board development opportunities, there are two conferences um opportunities coming up in the fall. um the housing Colorado conference in Keystone. Um there are three scholarship opportunities. Yes. And the unique thing about these is that I and I've prepped this but it is for three named people. So I need to know who's interested in going. Um we may have enough money if there is a fourth or a fifth who wants to go. Um it's in Keystone during the day. There are some evening things. Becky will probably stay over there. Um and um I believe that link takes you to the

conference. Yes. Okay. If you want to look at check it out, see if anybody's interested. It's all the state layers, all of our local housing authorities, communities I've gone um in the past. Great connections and networking with housing. Um and then there's the building better places in Grand Junction November 4th through the 6th which um is really some board development. I think um if there's one or two people that are interested in going with Becky it would be a good way to strategize and kind of build there but you would have to stay there. So um there's a couple opportunities. And so there's a couple opportunities for housing and networking and growing and learning kind of more about affordable housing if anybody's interested. Um, and building better places is a lot more about uh strategy development. Um, and so if I have a request, I would like someone from the county and someone from the city to attend building better places if I'm going to apply for that. That one's interesting because they build it with the intent that it is subsidized. So if we were to be accepted for that program really um not so much conference but program then um everything is paid for after uh we would put in is it 1,200 or 1,400 bucks. So there's an initial payment and then everything else is covered. food lodging expertise. Yeah. Also, if you're with if you're able to stay in Grand Junction for a couple nights in July, right? November. It's in July. No. Um Yeah. In October when it will be really nice there. Yeah. Um let Becky know. Um and or Keystone if

you're interested. And when do you want to put in for both of those? What's your deadline? Key Housing Colorado um at Keystone. I want to say that the deadline for that is in a couple weeks. Um so if I could know next week who's interested in going like a week from the Keystone today for the Keystone and then the building better places I think is due in about a month. So I've got a little bit more leeway on that. But if you could, if you're interested in doing that. Um, yeah, I think my preference Yeah, we have a regularly scheduled board meeting on the 15th for what that's worth. You could always lose bad. We just saw me in Keystone. Yeah, everyone put it down. Yeah, that's nice. I don't remember what the timing is on that like when the sessions start but we could also zoom it and whoever's in Keystone could attend and the housing Colorado conferences like a lot of conferences there's work sessions there's you know your morning large group they have speakers um and you kind of pick your sessions and different things that you're interested in going to so you can click on that link and I believe there um some of their stuff is up I don't know if it's all up yet is it I Yeah, it's I don't think any of it is up. I thought I would do something better, but there are three or four sessions per Oh, no. There's like a dozen sessions per slot that you can choose go and some are development, some are um finance. They vary, some focus on homelessness services. There's a really wide variety of things to attend. The link for building better

places 2025 is busted and I don't see anywhere on their website that it's 2020 that they have one in 2025. So maybe we were just looking at it the other day. So probably it's just a list in their link, but it is if you go to their main page, they say nothing about it and the training is for 2026. So I don't know, maybe their website's just got a bug in it. But do you want to reach out to them tomorrow? I sure will. Okay. And they do a lot of community builders a lot of great trainings. Um where have I heard of the name before? That's who we're using for the complain. Okay, that's what I thought. For who? For what? plans the city and county combined one community plan. So the one community project is like community builders. That's what I thought. I was like is that you know you're right. Oh what's her name? Not Betsy. Um I don't know what the guy's name is. Rachel. Rachel's part of it. Rachel's part of it. B something. Okay. So Becky will circle back on the building better places conference. Great. If all of a sudden they've decided it's not happening, it's in February currently. So that's a little more palatable to go to Grand Junction in February. Yeah. Ride your dirt bike up in November. I thought it was beginning of November. Beginning of November. November is starts October. So I'll get on that. Great. Thank you. Okay. Okay. um old business um moved in here. Um yeah, I don't I haven't heard a thrust update and I forgot to talk about it with the mayor this morning or today. Have any updates from Felrest?

It's underway. No, that might be a Jackie. Well, no, it wouldn't be Jackie. I don't even know that to be chaen. I I don't know that there is an update to be honest. No, I don't know if there is a deadline. I I my understanding is that the press was awarded all of their well they the city and um the developer came to an agreement about what the city would give out as far as setbacks and things. We already signed our agreements to manage the project. So there is no deadline for us. Yeah. uh we already signed our agreements with them. It's more so an update on where they're at and I think that so far there is no update on where they're at in the process. Well, they were I think if I remember right, they were talking about if they wanted to be in October, November. Yes. So that's probably our deadline that we still have plenty of time on. Okay. my question. So, I re it was the beginning of last week that I read this um and it says something about the regional housing authority administering the deed restrictions and my question is what exactly does that entail? I since learned it will be rentals. Yes. So, are we property managers? Um so, therest uh team will run the show. All we're doing is uh being the kind of legal backs stop to administering the deed restriction. Meaning we're we're revising the work that they are collecting to make sure that they are in compliance with the deed that has been recorded. That's it. They will provide all the information to that to us. So essentially, we're just looking at we're just double-checking their work. It's like an annual review, too, to make sure that it's being rented

to people who are at the AMI. Yeah. Okay. So, and I realize I'm birdwalking here a little bit, but um I What is that? Got brought into a conversation about Silver King. And apparently the housing authority is also supposed to be doing an annual review for Silver King. No. Who told you that? Meliss Melissa. Kendrick. Kendrick and Jackie this morning. We have not signed an agreement with them. So that that they would have to come to our board and ask for that to be um an agreement in place. Um which we have not had that discussion. We discussed we have anything around silver. Yeah. This is this is news to me. Yeah. Silver King um climax. Yeah. Yeah. They did talk about having a certain amount available to try to make up for that loss to like accessible housing, but I haven't heard a thing since they just made that thing. They would need to sit down at the station. They blue blue hour is the owner. Climax is the master glasser. Yep. and they are holding six units for the county, but the county would be the master lease or lesser on those six units. The county does not want to commit to paying rents on those units because they don't think that they can find tenants that would qualify at 181 $1850 a month. $1850 per unit per month. And Climax is having no problem filling their units, the remaining 50 units, because they are offering their employees. It's mostly to employees, too. Yeah. Yeah. Yeah. And

so, wait. Yeah. There's their efficiencies. There's no The bed is in the same room with a little hot. So, okay. They I'm trying to wrap my head around this. They are offering the county first right of first refusal for six units or they're are just offering them straight up a master lease for six units. Apparently the county already has that as part of the county has the right to did you know that we did. Okay. I didn't know the specifics but I Yeah. You were I mean it it this happened before y'all went into place so it wouldn't be too surprising that I'm just saying we haven't had an update. I don't know when it was I don't know when we turned that down. like I don't know what ask the ask from them of me is to review the blackline PUB which I have received as of this afternoon apparently. Um and apparently I would need to review their income certification for every tenant since occupancy. Absolutely not. No, I my question is do you not do that? Yeah. No. What? Why? How? I I think the I think the approach that I would have is asking them to ask to make a meeting with the board to have a discussion with a board on what this project is and have a presentation. Um if we're even going to entertain this. The fact that this is being thrown on without even considering that is a bit concerning to me quite honestly. Who was the like you said? Jackie and who? And Melissa. Melissa, she's our deputy uh community planning and development director. There's got to be a disconnect here though. Yeah, huge. We're on the

housing authority. They were part of that. There's some wires crossed up here. That's what I I felt like. I was like, I don't know about this. It's the first I've heard of Silver King. Um, they would have no reason to know. No. And honestly, the conversation should have started with, hey, here's this project we're working on. Can we go to your board meeting to discuss this, not here's all this work that you should do. So, I think the approach should be telling them that, hey, if that you want us to work on this, we need a presentation so that the board can come to agree it. Apparently, their deadline is June 10th. That's the county deadline. You mean it must be July 10th? I'm sorry. July 10th. I'm looking at the word July and even came out of my mouth. I apologize. I I Well, I guess we need I That's not our problem. Like I Who's so Let me back apparently. Okay, I will let you. So, back up. I don't think this is a a huge fire. I've done some income certifications in my time and um what I asked Melissa for is how many uh certifications am I doing and get me the information so that I can figure out estimate how much time it's going to take um and and how deeply how how much do they need I mean how much do I need to do am I just looking at here are your payubs and if it's one person who's working only for the mine. That's going to be easy because they get paid twice a month or every other week, whatever that is. All I do is some simple math. I can probably do six of those in an hour. I don't think Yeah, I don't think that if you're going to do any of that, we need to have that discussion as a board with whoever is requesting you to do that work. Yeah. And I think the problem

isn't how much work it is. I think it sounds probably fairly similar to Felrest where it's probably very minimal effort. I think the problem that I have is that we need to agree as a board that we're taking on a new project and what that looks like for us because usually there should be some fees associated to that. There should be an agreement with that and we don't have any of that. And the fact that this is the first time that any of us have heard about this is a huge cause for concern, including the commissioners, at least Elsa, um is a cause for huge concern in the sense of like I I don't know that we necessarily like no, we shouldn't do this or we're worried about it or anything. It's that it's an order of reparations issue. we need to be able to like say, "Yeah, no, we're not taking on projects just because like there has to be a formal process that we agree to and agree to a fee schedule of what that looks like to administer it." So again, I I think my feedback is we don't do any work period, whether it's even preliminary work to understand what the workload is or anything until there's a presentation to the board that we all agree that this is something that we'd be interested in uh partnering with because that's a completely new uh project that we would as the regional housing authority be taking on which means that it would be spending time doing that instead of something else. Y um and that's just a discussion we have to have. I'm not saying whether or not we should or shouldn't do it. Just purely we need to have the discussion on if this is something that we I agree. I guess um on board with all that. Uh, I just I think we should assume positive intent something got mixed up because I'm skeptical that Jeff and Sarah would have said in bad faith maybe they forgot that we

are doing this without having discussed this with us first. We just go in and be like seek to understand. We'll figure out what happened and then we'll get our gunning. We'll just get our order of operation and tidied up. So, okay, this feeds into something that I I'd like to do. I um prefer to work um from the front rather than the back. And so, if I know that I'll be doing or that the housing authority will be doing an annual income verification for all of the tenants at Silver King, I would like to have that on my calendar so that I can comfortably deliver that budget. I know we have to deliver a budget to the state um and file that with the state by the end 2026 budget filed um preferably by the end of November and so Richie and I already have a heads up to talk about that amending this year's budget prepping for next year's those kinds of things. So just saying knowing about these things and we can start getting them on. So if I know when Silver King needs to or blue, not blue line, blue hour needs to do their reporting to probably the state, then I can have my piece of their report ready for them in a timely manner so they're not stressed out. Yeah. Just need to follow the order of operations. Yeah. make sure that we understand what we're getting into, what fees may or may not be incurred, what the workload is, and that the board is agreeable to that before we move into any You're really good at summarizing what I say. I a trained facilitator. Back to old business. Yes. No, sorry. Let me pull that out. Um I think you had um any I wasn't sure where you

discussion of city of Leadville accepting the role of paying any bills. I left that on there because I didn't know if that had been wrapped up. It has. Okay. So So I will take it off. So, the uh the point of the city um giving us the six whatever it is, $68,000 in full is so we can deal with our own bills. Okay. And we did circle back with Jackie about the that really the bills that were outstanding were the legal ones. the there was. So, um the checks haven't come yet, but I expect them any day. Um the the uh Herald bill is fine. the legal bill. It's a little just little less than $2,000 and it doesn't um I don't have the background to know if any of the stuff is us because there's a lot of stuff from the 102 project and the this project and that project. So, I just don't have an understanding of that's mis build because I can you repeat that number? the the total dollar amount of the legal bill, it's just under $2,000 and it's we need to approve the paying of those bills in the next meeting. We can do that. We did do a little leg work, checked with Jackie and Jackie verbally stated that she believed that yes, those were regional housing authority that we had asked Kendra to do some um work on the 102. Yeah, we we did ask for legal review of the contract which would be related to the 102 that tracks. Um the is that separate from is that a separate

bill that was it's all itemized months worth of bills that are itemized. Great. I think Sarah I remember seeing Sarah come in saying that she thought she had forwarded it but then she thinks she just lost it in the I I have it. I mean um I have review it offline with someone who's been here longer like you uh or you Tim, you've seen them, right? I have. And you feel comfortable with I mean I'll review them a little more thoroughly. Yeah. But I'm pretty comfortable that because the prices don't sound honestly that astonishing based off all the work that we've done so far. But yeah, I'll I'll give them a more thorough looking 225 an hour. Do we want the board to approve it as a board or can I just review? Uh what do you mean to be able to pay in the budget? it was a budgeted amount. I think it's okay if we don't approve it. Um, if it was in the scope or the it's within the scope of the budget. Typically, we still at the city and this I I don't know how true this is for regional housing authorities since it's technically a se I mean it is literally just a separate legal uh governmental entity but our processes are we still have to approve the bills. Uh that could be done by consent agenda. That can be done in various ways. But generally speaking, you still do have to have the board review and uh pay the bills because it we are the you know legal fiduciary respons uh responsible parties. Uh so we're supposed to review those and be offered those to review. Typically that's how it works in the city and how other municipalities operate. No clue if that tracks with housing authorities, but that's I've never department within the city or county ask on their expenses each month. No, the way it works with

the city is that the bills get paid. Yeah. And then retroactively we approve paying the bills. It's it's we're not controlling, but we do have that review. Yeah. We're we're not controlling like how the money is spent as much as we are just making sure things are tracking and it should be in our bylaws. Yeah, it should be in our bylaws because you can have you can have all sorts of setups where it's just the treasurer going over it and creating the treasur's report and you don't have to vote on treasur's report or any bills. So like we should just establish what it's going to look like when we update our bylaws. Yeah. Okay. because that's pretty that's a lot for now is how do we want to handle the legal bills just and I just review them and say okay Richie pay yeah it's good our treasur is overseeing that so that's good that seems fine with me I think with that attorney one it was just there were some more questions because it said 10 to I think some of the invoicing so was making sure that that belonged to the authority and not the county forense for one reason or Um, and because why we're even held off fund. That's correct. And that's exactly that's exactly why we have a review process at council so we can catch those things. Yeah. So you're not paying someone else's. Okay. I'll have a look at those. If I need to give Jackie to do that, too. But I'm pretty sure that it's pretty accurate account to what we do. Um, moving along partner updates. I know we have Jackie at the county. Is there um any city updates? I'm getting right now. Um I guess I would say based on a discussion we had last night. Um we're going to want to work with pretty closely with the city during budgeting season because there are some

other ideas of what to use to money for. um you know when that accommodations tax was put on the ballot, we wanted to make sure that the tourism panel was left whole. So there is a certain amount that is um the tourism panel's money as per the ballot and the intention was for the rest of the money to be used at the housing authority level. Although we currently the housing authority is not does not need that much funding. So there are some ideas about what what the other money could be used for. I also shared some ideas with Mayor Dana today. Okay. Um, and so that's all going to come down the pipeline during budgeting season, which is autumn, which begins in Septemberish earlier, the better for us. And we're not going to have a huge budget with hundreds of line items. So, the sooner we can come up with a number that we'll need for 2026, the better. Okay. And then we can as council we can go from there as far as what will be left in those Ca funds what we should be funding with those those other funds. So maybe we should have our we should start our budgeting process now. Now yeah it's like for our next meeting. Well, in my it's almost it's almost a visioning process, right? Like what do we want? You know, it's kind of an empty slate right now. It it is. And that's that's what makes it difficult, right? Is that it is such an empty slate that we're

going to need a good idea of what it is that we want to accomplish next year. And that's a hard thing to determine strategic planning. What without a strategic plan? Exactly. So I think the first step is to do a more accurate budget for the current year, an amended budget for 2025, then do some strategic planning with the help of maybe this um PBP if we do that or executive committee um bring some ideas over the next over the course of the summer ideas. and believing I have lots of ideas um to run by y'all and um and then we can kind of say pick or choose, you know, if if this is an amended budget for 2025, then we can project this for 2026. If we were to ask for all of those available 2A funds based on 2025, then um these are some ideas that we can do and we could do short-term and longer term And if we can have that done by September at the latest, then the city would be then we could then we could present that to the city. Yeah. And then the city can take Yeah. Yeah. In terms of the county, I I kind of have a similar question. I know last year we ran into some issues with uh how that was budgeted. Um, and is there an intention from the county to financially support the regional housing authority outside of HR plus benefits or has that discussion happened at all or No, it definitely hasn't. I I think Jackie has made the statement that the county is not paying for benefits right now. No, they are. Okay, that's my thought.

Jackie did tell me that that since she had moved from the housing authority to the county payroll that that that line item of benefits had been taken out of the 25 budget at the county level. We'll just we'll go back and look at it and maybe we have to do a supplemental but okay that's um did include in there a draft amended budget. It's still full of holes and you can see all my copious notes on the right. It is very much a working draft. Um, so if you see something on there, I think you can all put a comment on it and you're like, "What the heck?" Or, "I have more accurate information, something along those lines." Or if you have a question, fire away. Um, and then we'll be getting together. Everybody wave at Dana. Mayor, speaking of which, You have a word, please. Hi. Never walking by this building again. She's gonna come in. Love you. We're working. We just brought you up. Yeah, we were just talking about you. Sorry. Hope your ears are burning. [Laughter] I want to be outside walking. Can we Can we wrap this up? This is awesome. I want to do what she's doing. Absolutely. I did want to We don't have any committees yet, but we will. Um I did want to give you a little bit of an update from Reed. Um he says he's anticipating completion in October. Cool. he is interested in pursuing with us a um

an operating agreement that we would manage rentals for him of those units until they are sold. So, I'm just putting that out there for y'all to coitate on um and we can bring it up later. Definitely. They don't have to be pretty to be filled. Let me ask you this. How How do you feel about managing property but when it's just you? Um so I developed the property management program rental property management program for Chaffy Housing Authority and part of that portfolio did include an agreement with Chaffy Housing Trust and their finished but empty units that were intended for sale. And we learned that um about 40 45 units is worth one FTE. Managing 45 units is one. Um for long-term rentals. That's good to know. Yeah. And that's doing those tenant income certifications, making sure that the people who are going in qualify based on the AMIs of the project, which vary. Some are 100, some are 120, whatever they are. And um how many units does he have here? 12. 12. And how many of those will be rental is a different question. Right. But none have been sold. Correct. No, there there's not the same that Yeah, there's potential buyers, but they're not selling until I think they're built. Okay. So, it's your feeling that property management may not be worth it until you hit that 40 unit mark or for full. I would not say that is accurate. I would say that um I think that property management is

worth looking into under dispersed sites such as um 809 spruce currently is being property managed by a West Centennial by Centennial which is certainly a community supporter of affordable housing. But that is something that the city might decide that they want to house under a different term with a different person or um it is certainly I it is not something that I want to be a long-term part of my scope of work. Um but if we're developing a program and we're like okay we know and maybe the county is like okay we've got 3/4 of these sold. We're going to need to rent at the 10200. Maybe we're going to need to rent some of them for a year or two until we can sell the remainders. Maybe we do that. I mean I mean we can piece meal together under multiple sites affordable housing property management program and the benefit is it's a cash flow for us. We have no money-making mechanism currently internally. Um we fully rely on the county and the city on our budgets. So being able to get into this early uh is honestly surprising. I don't think we've touched this for years. Um if we were to get into it, it's a it's a you know cash generator for us. That's a net positive in our income streams. Uh we're taking work that would have been done by someone else and bringing it internally. uh also potentially adds to the affordability of units since for-profit uh property managers tend to I'm not saying that in this case that's been the case I don't think it has been but tend to also charge a little bit of a premium so it would also help keep uh units affordable

or you know not by much but I don't know any other community updates or uh I don't have a community update but I do have Sure. Okay. What what you got for us? What? We talked one or two meetings ago about how we need to get a strategic maybe it was at your interview. I don't remember but there's been some discussion around um we need to put together a strategic plan and we need staff to say here are the choice here are options here for we can go forward what do you want me to do I think obviously not appropriate in your first meeting but given the time we've existed the upcoming budget season I feel like we need to maybe put that on the agenda for next meeting I'm not looking for any more meetings, but maybe that needs to be a separate meeting because I think that's going to be a very important process that I don't want to try and cram in. Um, and I I think we got to, you know, maybe you need another month to feel like you've got a good handle on the community and what we need and all the things, but I think we got to get cracking on that um, and get some strategic direction. True. Would you like me to come up with a timeline of these things that we've talked about including budget season and work? I think it'd be come up with an estimated timeline for the remaining six months out of this year. I think it'd be important for us to get together and create a needs and a timeline and a priority list of what needs to get done by when so that we can kind of focus a little bit. That sounds like something that the executive committee can handle. And we have talked about strategic planning. We've got um we've been

possibly said we there's some funds available if we need to bring in somebody also. Um not 100% guaranteed, but that's been brought up um when I've talked to a funer. Um we have a possible consultant. Um Elsa and Christian have met him if we need um not met him briefly at the community meeting. uh Crystal Bannon. Um so it's on the radar, but I don't think that's out as far as it's gone, but I think we all know we need it. So that yeah, when we're presenting a budget to the city and county or any possible funders, here's the work plan that we're trying to accomplish in 20, you know, over the next year to three years, however we set it. Yeah. And I I think we need that credibility because that money will they will figure out a way to spend that money whether it's with us or someone else. So yeah, and I think just for the community at large, I have some visions on how I think the housing authority should participate. So cool. Yay. Yeah, because you guys are are the experts, not me. I'm new to the breaks on that. So, I'm sorry. Uh, do we want to try and put that on the agenda for next meeting? Can I request that as an agenda item? I don't know that we have to discuss it, but have a plan. I can come up with a draft at least to throw ideas past people and be like, "Okay, here's what we're thinking. I will have that ready for the executive committee." I think that's where you have that money under the executive comm. Yeah, I think we'll flesh out what that looks like in how it's presented in the executive committee, but it should be a part of the executive committee for sure. Agenda. Yeah, I just don't want to say we need to do this and not have

deadlines and problems around doing it. I love it. It's really embraced. Anyone any comments? No. You want to let second January? It's 7:22, y'all. Thank you, Becky. Congratulations on your first meeting. Thank you. Appreciate you. I feel like I really need And you're not allowed to quit. a resident expert on the process of We'll see. Red. Oh [ __ ] Right.