Planning and Zoning Commission - Regular Meeting

I call the What day is today? August 5th, 2025. City of Claremont Planning and Zoning Commission meeting to order at 6:30. Will the clerk please call the role? Commissioner Hoisington. Commissioner Kramer here. Commissioner Bane here. Commissioner Neim present ma'am. Commissioner Colby here. Commissioner May here. And Tyona is not present due to vacation.

Okay. So there are six commission members present. We will now move to the pledge of allegiance. Please stand as you are able for the pledge. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Thank you. I will just remind everyone to please make sure that your microphone is turned on before speaking and to speak clearly into it so that people present here and those watching online can hear you. And as a reminder, uh this meeting is being recorded and broadcasted on the city's YouTube channel which can be found on YouTube at city of Claremont. Commissioners, you should have received the minutes from the July 1st, 2025 meeting. If there are no additions, corrections, or questions, I'll entertain a motion and a second for approval. But I do know there is one uh addition that needs to be added. Um, and that is before we discuss new business in the uh minutes that were distributed. Uh, it was left out where I disclosed that the developer of the Claremont West Phase 2 had emailed me after the previous time it came to the planning and zoning commission. Um, and so we added that into that on page two. So if there are no other additions or corrections, I'll take a motion.

I will make a motion uh with that amendment. Okay. Motion. I'll second it with that amendment. Okay. Moved by uh Kramer, seconded by Neimik. I'm sorry. I'm sorry. Moved by Colby, seconded by uh Neim. Any discussion? All those in favor say I. I. I. Chair votes I as well. Minutes are approved. 6. All [Laughter] right. Um before we move into actually we'll start with reports. Um and we will start tonight with uh Commissioner Neim.

Uh hope everybody had a good month. I'd just like to thank Camp World for displaying a beautiful American flag on 27. I don't know if anybody got to see it. It is beautiful. It really is. Uh, that's all I have to report. Thank you, Commissioner Kramer. No report out this week. Okay. Commissioner Hoisington.

Thank you, Mr. Chair. Um, just very briefly, I had the pleasure of attending um the city's budget workshops um over the last few weeks. I also attended city council and then I attended a county comprehensive meeting that was held at Aurelia Cole um academy that was very informative and just want to encourage everyone to um look into the things that the county that they're doing surveys on and how they're working on this comprehensive plan. It was very informative and to be able to go to the areas and put the little dots of where we saw the areas of concerns was very entertaining as well. Yes. Thank you, Commissioner May.

Thank you. Um I just wanted to um talk about a new advocacy group in Claremont if I'm allowed to speak about them. Um it's a a friend of mine and she's not able to be here in attendance. So I just wanted to talk about her new and it it deals with um kind of the planning side of uh cities. So it's called Strong Towns. um and she started strong towns Claremont and it's a new advocacy advocacy group that seeks to make Claremont a place that is safe, livable and inviting. Uh they believe that um the city needs to adopt strategies to stop sprawl, improve on transportation options and preserve u of course on natural resources. They stand on smart growth, safe streets, wise use of taxpayers money, better transportation and better conservation. So you might be seeing uh this advocacy group um become a little larger and and start attending city council meetings uh especially um now that hopefully the comprehensive plan will be coming coming soon uh to the city. But her um her name is an Anna Sinclair and she is going to have a meetup coming up uh on the 29th. So if you guys anybody who's interested in the public uh can join her Facebook page. It's Strongtowns Claremont. And uh the next meeting is the 29th of August, 7:00 p.m. and it's going to be on parking and transportation. Um and I think that's it for me.

What was your date again for that? I'm sorry. The date uh that's going to be on August 29th at 7 p.m. And I think she says it's going to be on the boardroom of the Claremont City Center. Oh, and the other thing is um I did attend um I like to start attending new openings and I went to the Bamboo Asian Eery which is right next to Amari and that was really delicious and I hear Brooklyn bagels and uh I guess there's another prime Brazilian market just opened. So kind of excited there's all this new stuff coming to the city. So that's all I want to report. Thank you, Commissioner Colby. No report.

Thank you. And for my report, um, to follow up on last meeting, uh, we had a discussion about creating a summary of actions that take place here at PNZ for our, uh, city council members. And starting tonight, after our action tonight, I will be, uh, drafting that up and sending that and submitting that to the clerk and the city manager, uh, for their distribution, then to city council. Thank you very much, Absolutely, Mr. Chairman. Appreciate that.

Absolutely. Um and I and I appreciate you all for bringing it up and having the discussion about it. Uh welcome back South Lake teachers. Last couple days we had teacher appreciation uh sponsored by the chamber and various businesses and entities with here in the community at what was it uh Commissioner Colby? Over 1,600 teachers just in South Lake

uh that uh attended the last couple of days. So uh we are bursting at the seams there at the Wesley Center. at some point we might even have to go to a third day I guess if we keep adding more schools in our South Lake area which we know we need. So, um and school does start next Monday. So, I bring that up because obviously we're going to have some increased traffic and we're going to have some uh delays in our morning commute that we've kind of maybe gotten accustomed to over the summer of not having uh the kiddos out there maybe on bikes and on foot and and parents dropping their kids off at school. So, please be mindful. Please make sure you uh all lot for extra time in your commute. And please please be extra cautious and careful through those school zones. Uh particularly as uh our our kids and our families and our teachers and staff get into a routine of where to cross and when to cross and how to make sure that's done safely and efficiently. So be careful with that and mindful of that. And welcome back to the new school year. Um followup for our city attorney. Could you just give us a a brief update as to the rules that you presented um last month and where we are with that going to the city council?

Yeah, this is something as a reminder that would have to be approved by the city council and it will be presented to the city council in a resolution form. Now, uh, it's going to have to be a robust discussion with the city council, and my understanding is, uh, it'll appear on the August 26th agenda. It's not going to be on August 12th, uh, but it will be on August 26th. And it may be something that they adopt for themselves. It may be something that they only adopt for you uh, based on your notes and recommendations. I because I I think if I remember there's a consensus behind adopting them. Yes. So, um, that'll be up to them, uh, ultimately, but it'll be heard in a few weeks.

Okay. Thank you very much. And, um, as always, as commissioners, we don't, uh, give up our our opportunity to contact council members individually to let them know how we feel. So, if, uh, if that's something that you feel strongly about, please attend that meeting and, and also let them know uh, again your thoughts on that. Um, and just so the the public understands and knows, what what we discussed last time was um disclosing when commissioners uh have um exparte communications and uh and or site visits and um seeking their own expert witnesses and information regarding an item that comes before the planning and zoning commission. that we would disclose that information here at the meeting before an actual vote takes place so that it removes um any presumed prejuditial issues related to to that. So um we are uh forwarding that to the city council for their review and uh that allows then us to be able to have that process in place. And then finally, um, with Commissioner Toadona not here, uh, this month, uh, I may postpone my next item that I wanted to bring up for discussion. Um, I guess I'll just ask, do any commissioners know if they won't be here next month? It's it'll be the day after Labor Day, I believe, is our meeting. Um, if so, then I'll just wait and postpone that. But I'd like to have a conversation about commissioner reports and should commissioner reports be at the beginning or the end of the agenda similar to what our city council did with their reports and moving those to the end of the meeting. So I'll wait till commissioner Tona is here because I think it's important for him to weigh in on that as well. And I don't have any anything else. So with that we will move into new business before we get to there. Are

there any reports from staff or any agenda changes? Seeing none, then what we will do is we will move into new business. Uh for those here and watching at home, we will have uh items presented individually as they're noted on the agenda. Uh staff and the applicants will give their presentation and then uh anyone who wants to come forward will have their opportunity to speak after that uh here at the podium and then it will come back to the commission for action. So we'll start with item number one, ordinance number 2025-028, Bloxom offices resoning. Mr. Cruz,

thank you and good evening planning and zoning commissioners and guest John Cruz Development Services. This is agenda item one. The applicant Patrick Harb is requesting a resoning for the subject vacant parcel located north of Pit Street and east of Bloxom Avenue. And on the display, here's US 27, Pit Street, Bloxom Avenue, and here's the parcel outlined in yellow. The 5.65 acre parcel is currently zoned R3A residential professional district with a future land use designation of commercial. The applicant is requesting reszone the property to plan unit development with office flex space uses. And here is the again the parcels outlined in yellow. The current zoning's R3A and the request is to go to plan unit development. The plan unit development would allow for a multi-tenant development consisting of five office flex buildings with up to 48,500 square ft of space. The peed shall comply with the R3A residential office excluding single family residential and the C2 general commercial district codes and regulations. The applicant has provided a list of prohibited uses under section three of the ordinance which is in your packet. And here is that section. Let me zoom in. And again this is u in your ordinance under section three. This is just a list of prohibited uses. The office flex buildings will consist of office space to include garage doors to utilize for storage capabilities for tenants catering to businesses that require flexible use.

And here's the elevation again. Uh office door, the garage door entry for flexible space use. As part of the PUB zoning request, the applicant is requesting one waiver to the city code and this is to allow a 14oot retaining wall adjacent to US Highway 27. And back on the site plan, that would be in this area here. Here's US 27. Here is the access point from US 27 into the site. And due to the elevation changes and and current uh culverts um to transcend this they need to keep uh that profile in place. So the request is to install up to 14 ft retaining walls in this in this location to make the driveway connection. Staff has also requested the applicant to have a 30% landscaping material increase on the south buffer that is adjacent to the residential property. Staff also recommends the elevations provided which are here on the display um to receive some additional architectural treatment during the site review process. The resoning to plan unit development will be consistent with the city of Claremont comprehensive plans goals and objectives. The mixeduse development is consistent with the character of the surrounding properties and will be in harmony with the general intent and purpose of the land development code. Staff recommends approval of ordinance 2025-028. That concludes staff's presentation.

Thank you. Mr. Cruz, is the applicant present? Thank you very much, Mr. Chairman, planning it and zoning commission members and staff. Um, my name is Jimmy Crawford. I am uh attorney with Crawford Monk and Holt representing the applicant, 702 West Montro Street, Claremont, Florida. Um, we don't have a large formal presentation for you tonight. Uh, we've worked with staff pretty hard on this. Uh the one couple of short things I would point out is that um we we're keeping all the traffic off of Bloxom. Not we're not going to have an entrance or an exit off of off of Bloxom at site plan. They emergency services may want an emergency uh entrance and we don't think we'll be able to get a second one off 27. So that's a possibility but never a public entrance. um the the contours here. Let me just show very quickly. Um this is the reason for the wall. And if you notice, we're at 135 140 and it drops rapidly down to 120 over here, 115 in the very corner. Then the property begins to rise again. Oh boy, I did the focus there. Um, so the wall itself will be lower than the elevation of the road of 27 and so it won't be visible. When you think of a 14t wall, you think of some of the ones we have behind the Ford dealership or something. And this is a completely different animal than that. Um, last point I'd like to make is that this particular property has been a thorn in

the city side and the previous owner's side for a long time. It had multiple serial homeless camps on it. Um, Mr. Uh Judson Stringfellow owned it prior and we cleared that camp, I believe, three times when he owned it with the police and uh and and code enforcement and within a week or two they were always back. There was just almost nothing that could be done. So by developing the site into this office flex space, it's consistent with the neighborhood. The property to the north of us is owned by a medical group that is planning either medical office or clinic there. Uh to the south of us is the multif family that already has an opaque fence around it. And we are going to do the additional 30% landscaping. With that we have uh Patrick Harb who is a representative of the owner here. He's the tall handsome gentleman back there. And Chris Gera is our project engineer. He's the slightly less tall, handsome gentleman back there and we would be happy to try to answer any questions that either you or the audience may have.

Okay. Well, thank you very much. We'll uh open it up for public input and then please stand by for any follow-up. This is now the portion of the meeting where we have a public hearing on this item. Item number one, ordinance number 2025-028, Bloxom offices resoning. If you would like to speak on this matter, please come to the podium, state your name and address for the record, and please limit your remarks to no more than three minutes and the issue at hand. Thank you.

Good evening. My name is Judy George and I live at 300 Brookdale Loop. So, I'm the property that is uh shown in many of the pictures. Um we are a community of town houses that back up to Bloxom. And I'm quite happy to hear Mr. Crawford state that they don't intend to exit a driveway onto Bloxson because one of our main concerns is the increased traffic. Um, and the other concern of ours is the type of u business that might be there. And yesterday when I came to look at the plans, um, it did not include the whole packet. So, I'm um, I was happy to see some of the information about the types of businesses that you won't have. Um there um there certainly could still be the opportunity for many businesses that wouldn't bring us joy as neighbors. Our biggest concern is traffic and the noise from the traffic. Um since I have lived there, um the orange groves have all been cut down and the increased traffic from 27 and the increased traffic on Bloxom um is troubling for many of my neighbors. Um, I am the president of the HOA, so I I've heard from many of my neighbors that are concerned about the traffic. Um, I do see or and I heard that there was an increase of 30% of landscaping on the south side. Um, can I ask why that might not also include along Bloxom on the west side? Um, is that something that could be considered? And um in considering the future development of these other properties, we are not so vain as to think they're not going to be developed. Could there be a consideration for a frontage road similar to what is in

front of the businesses where McCoy Credit Union and Quaker State, you know how there's the little exit? So each business doesn't have an entrance to 27, but there's just one little um I call it a frontage road. That is all I have. Thank you very much. Thank you. Come on up.

Good evening. My name is Christy Clark. I work for the Centinary Group. I live at 13221 Rainbow Lane in Claremont, Florida. And I've been a Claremont resident for close to 40 years and watched that property go from all sorts of things. We've done everything we could to try and clean that place up over there. Now, with four of the major hospital groups coming to South Lake County, most of them in the city of Claremont, we need office space and we need small bay flexs really badly. We have a very small amount that's available. They pay high taxes. They're great users. They're Monday through Friday. They don't work on weekends, most of them. So, as far as neighbors, office is great because they're there for 40 hours a week. You could have a townhouse there with five kids next to you with a bounce house in the backyard. I I'm telling you, they'll be a lot louder. So, I really highly ask you to please approve this project. This guy is going to build a nice project. It will add to our tax base and it will take care of the encampments that have been plaguing that piece of property for years. So, thank you very much. I appreciate your time tonight. Thank you. Is there anyone else here in the audience that would like to speak to this item? Item number one, ordinance number 2025-028, block some offices resoning. Okay, seeing no one else, I close the public portion of the meeting and bring this to the commission for consideration. And we will start uh this item with uh Commissioner Neim.

Thank you, Mr. Chairman. Uh if I may, uh Mr. Crawford, you said there would be no traffic on locks, correct? Yes, sir. So, according to the conceptional plan, that is an egress entrance and exit. Let me look at the conceptual plan. Unless unless I'm reading it the wrong way. Well, well, this is 27, right? And I said Bloxom. I didn't say 27. Okay. And so, and here's Bloxom. And no, we don't have any that that would What does that say there? I want to that's I can't listen. This is what I had. I had to get a magnifying glass and I couldn't

that just says oversized parking that was put in and I can bring Mr. Dana up if you'd like. Has the potential of uh the potential uh emergency access. The city likes to have two. Well, that was going to be my next question for Mr. Jano. Oh, perfect. Okay, Mr. Jamano, how are you today? Good evening. For the record, Christopher German with German Engineering, 1120 West Manol Avenue. Where is the egress exit and entrance? I believe you may be referring to the ingress and egress that's located in the northeast corner. So that's right over here. Northeast corner.

Yes, northeast corner. that that was based on that was based on discussion with staff and also I think some coordination with DOT regarding an access to the northern property. So that provision is there to allow when that property develops in the future to have interconnection between both both properties. So there was no traffic at all emergency nothing god forbid on blocks. Correct. So with with discussion with DRC, the fire department is asking for an emergency access for second for secondary means of access just in case the primary access from 27 is blocked that they have the means of getting in to this complex. Correct.

So it's in case of an emergency that they have a second means of coming in. It's not the primary, it's just in case. I understand that. Okay. Uh, I got to ask. I'm not making a joke. Where the dumpsters in here? I can't see. If you can please, next time. Well, not you, but staff. This is what I get. I can't read this. I can't. Even with a magnifying glass, I can't read it. I want to know what these things were, but thank God you put them on the screen. It look like traffic lights to me. I was going to say, did you get the larger one in your packet? Yeah, I did, but still. Sure. So to answer your question, the dumpsters are located in the southwest and southeast corner

southeast. So the bottom bottom left, I see it. Okay. Thank you. Yes. Okay. And I'm sorry, there's also one in the center north. So there's Thank you, Mr. Jano. You answered my questions exactly where I wanted them. Okay. All right. Uh would this question be to staff? uh the effect of the rainwater going down to the cond to the homes underneath it. That is something that will be reviewed at site review by our engineer. But there is a proposed storm water ponds to the south that follow the contour. Well, that's why I asked John uh Mr. Cruz is because that says proposed.

All right. Uh after last night's rainstorm, that's all going to be paved in concrete. It's not going to be land where the land could absorb the water. I just don't they're the elevation of that parking lot compared to the roofs of the homes on the bottom. That's my concern. Okay. I like the project. I'm not saying I don't. I'm just concerned about the water runoff going down to their community. That's what I'm concerned about. Okay. And uh Yeah, and I can I can address that if you'd like. Okay, thank you.

So, we've actually prepared some preliminary calculations and we have two dry ponds that basically in those locations where where it's called out um we have geotech reports with permeability test. So, per St. John's requirements, the runoff in the precondition cannot be exceeded in the post condition. So, our design will comply with the city regulations and also St. John's to ensure you know that rental will not impede the adjacent property. Good. That's the answer I was looking for. Thank you. All right. Uh my last two questions. The business of operations. I couldn't find it unless I overlooked it. Can uh somebody answer that? I I didn't hear the question. I'm sorry. I'm sorry. No, don't.

I usually they say I'm too they say I'm too loud. So, you know, I'm trying to calm down a little bit. Sorry. Business of operations. like what type of businesses? No, not the type of business the operate the hours business of operation the hours. Um I'm gonna ask Mr. Harb to come up and talk about that. I know that they are they are tenants. We're not planning on selling these. It's not platted. Um and I'm not sure about the hours of operation. Some of them may be trades and so there may be some early morning. We would prohibit backup beepers. uh for that and uh he had go ahead and introduce yourself anyway.

There may be question. Good evening. Patrick Harb. I'm the de the developer. Address 3700 34th Street 300 Orlando, Florida 32805. Yeah, we're not too sure u about the hours. I I'm just worried about the noise. Yeah. Um quite often we have done if somebody's going to be coming in early in the morning then we we do prohibit backup beepers on their on their vehicles. Is that something you think we can discuss?

We could discuss it. Well, and just to point out there in the ordinance um item number seven under um section three does say that there shall be no truck traffic, loading or deliveries of any kind on the property between the hours of 9:00 p.m. and 7 a.m. So we talk I guess I should read these things. Uh thank you very much. Yeah, you only met with them, but Okay. And the last one, uh, the buffer along Bloxom is 25. Are we planning to add any additional? We're just going right up to the bare minimum cuz some that was actually brought up on a question of uh, additional landscaping or additional

additional landscaping. Um, it hasn't been discussed. I don't know why you would want additional I mean the code requires the landscaping and whenever we butt up against residential even though we have 100 ft of storm water ponds between us and them we give extra there but I'm talking about on blocks and I know I'm talking about the west side not the um south side you know it it's just trees it's just money if you if if the board feels like there should be additional landscaping along blocks and we will of course comply with that. Okay. And staff uh just to refresh my memory 27 is a state road

correct. Okay. And they have approval for this entry point. they they they have had discussions with the FDOT and at time of site plan review um FDOT will be part of the review process and ultimately FDOT has to grant their approval. Thank you. That's exactly what I want. No further questions, Mr. Chairman. Thank you, Commissioner Kramer.

Thank you. So, this project aligns with the city's future use future land use designation of commercial and redevelops and underutilized property along a major corridor. I'd like clarification on the timeline for the buildout. Will all five buildings be considered be constructed at one time or are they going to be done in phases? Yeah, so the buildings will be done in phases. Yeah. question.

How will tenant use be monitored over time to ensure compliance with prohibited uses? Uh, you know, five years from now, will it, you know, will a liquor store, a dispensary or something pop in there? Um, who's monitoring that to make sure that that doesn't happen over time?

Mostly it's the gentleman sitting at the table here. Um, but we the list of prohibited uses was was drawn up voluntarily and and in good faith and I can't imagine now I always say if we say something write it down because five years from now it may be sold and it may not be Mr. Harb and it may not be me and I don't want to look like a liar. Correct. So um it's in the ordinance that it cannot be. So, uh, maybe Miss George would call code enforcement if if something bad comes.

I just wondering because sometimes we some of the they have a tenant association which monitors that or an association or landlord who really strictly monitors that. I'm just making sure

because this is a single owner, we're not going to do an association per se. Um, but we will give every tenant copies of the conditional use permit and the actual site plan that's done afterwards. Um, and in their lease, they will be bound by that. Okay. Um, so using oversized parking spaces and rollup doors, um, are are the uses are you intending more light industrial tenants for that? Because I don't envision a retail store going in where you have a garage door to open up.

Yeah, I I certainly wouldn't use the the term industrial. Uh flex space is a uh a hybrid category. Um that does have office and in fact when we figure out the parking which we've been talking to the staff about, we do a mixed parking with uh some warehousing. Now not self- storage warehousing. you're not doing anything like that. These are, you know, an electrician or a plumber or a tile guy or or a cabinet guy

or they are an insurance office or something a lawyer's office who can't afford good rent and is starting out or uh whoever that happens to be. Um but the the intent is is not to have anything and industrial is not allowed at all. So there's no outside storage, there's no manufacturing. Okay, none of that allowed.

Just clarifying. So the PUD zoning provides flexibility while also setting clear limitations. It including prohibiting uses that might be incompatible with the area. The office flex space model allows for a variety of small businesses and professional uses, supporting economic diversity and job um creation. So that sounds good to me. And the project includes landscaping buffers. Appears the storm water management's online and uh cross access easements and improving the site connectivity and infrastructure. So for me um cleaning up that area. I actually live in that very very close to that area. So I'm sensitive like you are to what's going to happen in that area. I actually use Bloxom a lot and sometimes do shortcut in those the the the back door to some of those establishments there. But I have found and that and I've lived there for a long time that unless you really know that there's a back entrance to any of those um the highway 27 traffic doesn't really flow over there. So I'm I'm leaning very favorable for this. Thank you.

Thank you, Commissioner Hoisington. Thank you, Mr. Chair. U most of my questions have been answered, but I'm glad to hear that um there's not going to be direct entrance off of Bloxom. Having grown up in that area, having a mother who still lives there, a brother that lives there, an uncle that lives in that area off of Pit Street, I was really concerned about the additional traffic because Bloxom is extremely busy. But with the the emergency exit that you mentioned, will that not allow because someone will find an entrance there, if they are allowed to get in there, how are we going to prevent traffic? Yeah, it is it is blocked and gated and the fire department and the cops have a clicker.

Okay. Um so, so that will do it. And and if I could, first of all, you're exactly right about Pit Street and this especially since the Aurelia Yakull Academy opened that backs up at school times a lot in that direction. We don't want to add to that and the city didn't want us to. I would note that I didn't even see this before, but Miss George's idea of a um service frontage road, right?

It's not It would never be a true frontage road for 10 parcels, but it can provide access to the parcel to our north and if the city holds their feet to the fire, they'll provide access to the to the intersection from that. So, we could do that and and help keep them off of um 27 and the the entrance that can get bogged down um as well. Um I hope that answers your question.

It it it does. Um the the landscaping I know that's been discussed um the 30% on the south side. Is the builder willing to do enhanced landscaping on the blocks and sides just so that every you know Yes, we are. I I will I'm I'm not always a fan of the 30% more because I've seen it 10 and 15 years down the road and your oak trees are all growing into each other and everything. So, um I I don't know exactly what the way the best way to address that is, but like I say, if it's the board's wish, we will absolutely do it.

Okay. And like everyone said, um knowing what that area has been used for with the um camps, having witnessed, you know, them going in and within a week it's back full. I really do appreciate. I was so happy to see when the land was clear. Both of us. Oh, very happy. So, I appreciate that and looking forward to seeing what type of development goes in there. Um, I'm with my fellow commissioner. I'm leaning to support this as well.

Thank you very much. And and if I could point one quick thing out over the last year, two, three, we've had discussions about my clients want street zoning because they don't know exactly what they're going to do and the city wants to know what's going in. So staff has quite reasonably worked with us and we've settled on this model of PUB with a conceptual site plan that has to be substantially in accordance with but a list of alternative uses that could also be appropriate. I just want to point out that those uses can't be done without a revised conceptual site plan. So if somebody decided, no, we don't want to do that. We want to do the third use that's allowed there instead. 10 years from now, they want to redevelop, they have to come back in front of you guys. The use is allowed, but the site plan is subject to your review and approval. So it it's it's kind of a wonderful little compromise that helps protect the city and gives the business community the flexibility that they need to move forward. So, I appreciate staff and the city working with us on that.

All right, Commissioner May. Thank you to you all. Great questions and some of them have been answered, so thank you for that. Um, parking ratio, is is this going to be enough parking uh for the visitors, the guests that are going to be part of this?

We certainly believe so. A as Well, I alluded to just briefly, there is no parking category for this within the code. And we looked at a bunch of other municipal codes and nobody has one. They're all uh a a combination of we think we think it will be. We obviously as the owner that continues to rent, if we have a parking problem, we're going to have rental problems. So, uh, we have designed it the very best way that we can, uh, with what we believe is enough parking. And if, uh, Mr. Cruz wants to chime in on that, um, or or have additional questions. I wish I had a, yeah, here's the code and we meet that, but I there's not in this one. So, we try to use our best judgment and don't overbuild to where we're going to have parking congestion problems.

Uh, Mr. Cruz, how what's the total number of parking? It's not in the uh ordinance. The total number based on the site plan that I'm seeing um looks like it's 82 right here. Very small. Yeah. So, thank you. 82. And again, this is what we So,

so um it's 82. Uh staff has re, you know, researched it, looked at it. Um, we've even looked at some other office, garage space, doors, um, storage in the area and it's very in line with the ratio that they have. Um, if if planning and zoning would like to put a condition in there that if parking becomes a problem, it can come back. That's always an option. But, you know, ultimately, if it parking is a problem there, then you're going to have an issue with the tenants. But again, it's totally up to you to put that condition in there if you'd like.

And the only reason why I bring it up is that um office flex is used very um prevalent in in South Florida and we've done a lot of this in Winwood uh when I when I worked in Winwood. Um so, it depends on the type of tenants. M so specifically on that large one that could be you know that could be down the line you know I think uh restaurant or restaurant is allowed I guess as a permitted use so that you know that's they they would definitely have to come back and go through us for restaurant use um there's a lot of other moving parts for restaurant use and I believe that's on the list that Mr. Crawford was talking. Yeah, it says alternative permitted us.

So they would have to come back and at that time based on that use then the parking would be more and they also would have to do a grease trap.

So there's a lot of other additional components at that time. It just gives them the ability to come back and say we would like to do restaurant which the use is there but in order for us to accomplish the restaurant use we have to change this. We have to take additional parking. we might have to, you know, modify the building there. It just gives them the option to come back. But in terms of the parking staff reviewed it, we felt it was adequate in terms of what was presented, what we researched. Again, if it's if it is concerned with the planning and zoning commission, that is always something that could be added. Again, um it's totally at your direction. So, but so that leads me back to the question that the developer had asked uh that answered which was um that if this is going to be done all at one time or in phases and I believe in phases might help them especially with the parking because I guess are you building it to suit for each tenant? That's what I would like to know because I'm just just the parking is a little concerning. So I know it's going to be dealt in it's going to be built in phases. So I'm assuming it's a built to suit. So you're already going to know what type of tenant is going to be in phase one and then the type of tenant for phase two.

Yes. Now some of the tenants may be uh responsible for their own interior buildout. uh but the shells will all be us and they will be done in phases and it's required that the infrastructure to support the particular phase has to be in at the time or you don't get a co so the storm water the parking all of that will be in commensurate with the building phases

so say for instance there's enough for a particular one is an office the other one is u you know whatever is allowed here um you know a doctor's office the one is uh I guess hotels and mo no I don't know if hotel motel in there but um a retail I've seen retail in these office flexes just to let you know or a market um I think it's easier for them to determine how the parking is going to so if as long as it's going to come back to us because it is going to be built in phases I'm a little bit more comfortable in that sense I just you know for me I was worried about those two bigger uh flex spaces to make sure that there was going to be enough parking because I just, you know, it's going to be kind of crowded and people start parking on the sides. I've seen some some of these flex offices where it gets really crazy. Um, so I think the phasing is probably the smartest way.

Okay. Yeah. Um, our banker thought the same thing. Yeah, just because of the different types of the the tenants because you just don't know what tenants are coming in yet. Um, was there a traffic study required for this? I guess you it wasn't in the package and it wasn't mentioned. So, I was just wondering if there was

there there was this was reviewed by a traffic engineer. Um I know you've brought this question up mult multiple times and we've inquired by the city manager's office at direction of putting these traffic studies in your packet. Um that is something you're more than welcome to request from staff directly. They're usually they're several hundred pages. This one was not several hundred pages because you have to remember this site was this site was approved for 12 homes.

So what they did is the traffic engineer looked at the traffic generated from the 12 homes and then looked at the difference of what this um use would be. But the biggest thing was they're accessing US 27 that has plenty of capacity in terms of the the volume of traffic which is below FDOT considers it I hate to say the word but it is dimminimous in terms of the numbers but we do have that if you'd like to see it I think it's about five or six and I'm assuming it's be that's the reason why all the traffic's coming in from the 27th and not on Bloxom.

Um that that possibly could be true. I didn't design the site, but that that is probably uh one of the reasons behind it. Yeah, I was kind of happy once we found out that a lot of the most of the traffic is coming on 27th. The emergency is only going to be accessed from that is correct from Bloxima. It makes me a little bit uh happier about that, especially knowing that there's residential all along that road. Um and and and of course the lady's concern is part of the association. Um, will there be any live work associated with this flex office? No, ma'am. Prohibited. Okay. So, could that be part of the prohibited uses?

Um, yeah, residential is not allowed in in the lip work is a little different. Uh, it it's it's true. It um that's not the kind of flex we're talking about. So, we would be fine with that. Yes. That property has been a live work property for the last 10 years. I I I heard based on everybody's comments um I think you've talked about the type of tenants. Um will there be any repair shops um as part of the tenants?

Because I don't see that as a permitted use and I don't see it as a prohibited use. So I'm not sure if that under CP. I don't see it as a permit use and it's a it's a it's a CU. Yeah. Okay. Yeah. Under under the C2 general commercial that's referenced in the ordinance, automotive repair is a conditional use permit. So, they would have to come back and amend this. Um Okay. In terms

just want to make sure. Okay. Yeah. Because somebody had mentioned cabinetry and that's they do a lot of work as well. So, just noise is a concern. But um but repair shops, I I was just wondering if that was under conditional use. Okay. Um let's see. Uh we talked about the landscaping. That was one of my questions as well. Uh possibly some landscaping on block just to kind of buffer especially with the residential. Oh, the question uh sidewalk. Will there be a sidewalk added to this property? I see the frontage type of road, but I don't see any sidewalks in the front.

I believe it's in the PED ordinance. Um, I can check real quick. If not, it's in the city code that it's required. Yeah. So, so the short answer is yes. It's a site plan issue, but we'll absolutely commit to making sure there's a sidewalk from north to south. Yep. It it is. Um, sorry, Mr. Crawford. It is. And it says on G, "A minimum 5 foot wide sidewalk shall be constructed along each street's rightway." I have it highlighted. So, good.

Yeah. Let me see any other highlights here. Buffers, locations. Oh, the property shall be allowed one master development multi-tenant ground monument sign that complies with city code and a secondary monument side that does not exceed one half of the allowable copy. Where is the location of the signs? question. We don't know yet. Again, that's a site plan thing, but that is not a waiver from code requirements. We're going to comply with the sign code. Okay. And and those signs will not be um digital flat. No flashing or nial.

And it's a hard one with this. If you wind up with a lot of divisions on these for rentals, everybody won't get a sign because then they wind up that big and nobody can read them. So, um they'll be allowed also uh individual wall signs on the front to meet city code and we'll rely for the small users will rely on those. Okay. Just my concern was the flashing because of the residential the digital. Um and I think No, the city's the only one that can do those signs, right? They're prohibited for everybody else.

I think that is it. I'm actually happy to see that this is also going to be something. Um, and I do like uh the office flex. Like I said, I've we've done a lot in down in South Florida. Um, and there's some unique tenants that can be even created in those. So, um, I mean, we've had even a nice little coffee shop where they opened up and people had their seating. So, um, I'm excited about this. So, uh, for me, I'm I'm good with everything. Okay, thank you. And Commissioner Colby.

All right. Uh, all of my questions have been answered at this point. So, good thing about going last. A lot of good questions. Um, but I I I do think this is is much needed in the in the city. I think this will will do quite well and it's nice to see this site cleaned up. So, I will be supporting this.

Thank you. I'm not going to um reiterate everything. Uh, I do want to echo though what Commissioner Colby just said is I think this would be a valuable addition to the city and to this area in terms of what was there previously. uh and also just in general as a model for how this flex office space can be used within the city primarily fronting major roads like 27 and then also keeping in mind the residential that abuts it by not having that egress ingress uh onto Bloxom and funneling everyone out to the road that has more capacity to handle that traffic. um with that um ingress egress on 27 I guess uh question for staff. So if F dot um does not approve the 27 ingress egress and they say no we think you need to have it off of Bloxom because we don't have it in here now as as that. What would be the process if the developers I'm not saying they would, but if they wanted to pursue that, what would be the process?

They would have to come back and amend the PUD with a new site plan showing the connection from here. Let's just say it's here and this one gone and that would come with to start with us.

It would be a PUD amendment to planning and zoning and then go to city council. That is correct. So, I I asked that because I want to make sure the the folks who came and spoke about the Bloxom uh access point to know that it wouldn't just be something that could be administratively done or or bypass this this level of review prior to the council, it would come back to us. Um, I do support adding the parking numbers into the ordinance. I think that, as Mr. Crawford says a lot, and I I think I've quoted him uh saying it, if we commit to it, uh, put it in writing it down. Um, and so I I would be okay with saying that they need to have the minimum 82 parking spots for that in there. I also would be fine with adding um to the um uh prohibitive section, I think it's section three number one where it says excluding single family residential and live work or however we needed that legal would phrase that. I would be fine with adding that in there as well. Outside of that, I think this is a a welcomed addition to the area and definitely an improvement from what we've seen in the past. Any other questions or comments from the commission?

Mr. Chairman, if I may just ask one question. Yeah, absolutely. Okay. Uh this is a safety question. I just listened to these other questions that came across. Mr. Crawford, uh do you know how far the U-turn is on 27 going northbound? So, in other words, if I'm coming from, let's say, Wellness Way, Wellness Ridge, and I want to cross it, do you know how far away the U-turn is? It is. It right there. It's not there. Is there a light there, Mr. Nobody did any research on that, huh? No. Um, it's far enough. Yeah, it's it of course is a right in, right out only because it's divided highway.

No, I understand that. But you know 27 lately it's been a lot of especially in that area is a lot of speed is that's what I'm worried about. We just scaled it out off of Lake County GIS and it's about 800 ft and normally on state highways it's 660 is usually the the dividers on the road. So it it is definitely further than that. Okay. So it would not affect that U-turn lane. No but I guess Thank you. That's what I want to know. Thank you. That's a good question. Anything else? No further questions, Mr. Chairman, from me.

Yeah. And I think uh as I think what Commissioner May was just saying is related to the frontage road dedication, if you will, in that area for the um interconnection of the parcels. Uh I think uh I I agree. Someone mentioned staff holding the people to the north accountable and and feet to the fire to make sure that we have that so that folks turning in off of 27 if they need to go to the other one uh can do that without having to go back out onto 27 and then immediately turn again. Um so I think that that uh is in is incredibly important.

Okay. If um there's no other questions, I will entertain a motion with or without any uh additions. Comm. Uh, I'll make a motion that we approve ordinance 2025-028, that we also add into that that we codify the 82 parking spaces, and that we also um put in writing the excluding the live work um in that area. Okay, they've got it on there. The the live work and residential, I believe. resial. Residential is already there. Is it? Okay. Yeah.

So, with 82 parking spots and the addition of the live work exclusion. I second that. Okay. And so, that's moved by Commissioner Kramer, seconded by Commissioner May. Yes. Any discussion? Final discussion? Yeah, I have a discussion real quick. Uh, Mr. Crawford came up with a great idea that if it's an overcrowded parking on one of their tenants and you know things happen like that you know I don't want them parking on Bloxom and so on that they would have to come back to the planning zoning and the council again. So can we add that in there as well?

Is that a requirement Mr. Cruz or or um Mr. Henchel to I mean you brought it up Mr. Crawford. So that's why I'm acquiring on this. We have a motion on the floor. So we'd have to get some approvals from those folks. What is the What was the question, Mr. Neck? The question was Mr. Jim uh Mr. Crawford said that well, you know, if there's overcrowd, if there's a problem with overcrowded parking parking because of one tenant, you could come back to the PNZ and council. Well, he didn't say council. He said P&Z. So whatever crosses our desk crosses the council's desk. You remember saying that, Mr. Crawford? similar to that. Okay, maybe I might be incorrect.

It was Commissioner May, I think, who actually uh said that. I said if we have a parking problem, our tenants are going to let us know about it and we're going to have a problem renting it. The the issue with that is how do you define right a a parking problem? Certainly parking on Bloxom is prohibited and should be. Um, that's what I or anywhere except in a designated parking space. Well, that's what I'm sorry. I don't mean to cut you off, sir, but that's the that I want to put this to rest. I It's my only concern. I want no parking from this property on Bloxom. That's a great condition. I'm fine with that. Probably not legal anyway. So,

it's not legal. I'm just letting you know what my concerns are. Builts and suspenders. I'm fine with that. Yeah. No other questions. Okay. So, we do have a motion on the floor uh to approve this with the 82 parking spots and the live work exclusion. Anything else? Seeing none, all those in favor say I. I. I. I. I. I.

All opposed. Chair votes I as well. This is approved 6. Um, for the applicant, this will now go uh please work with staff. This will go uh with uh them to put on the city council agenda. And for citizens, uh there will be an opportunity because this is an ordinance. This typically has two readings at a council meeting. The first one usually is no action unless they want to make changes. Um and then the second one is where they would make that action. So, you'll be able to find that on city agendas on the city clerk's website.

Okay. Thank you. We will now move on to item number two, resolution number 2025-019R, church at South Lake Conditional use permit. Mr. Henchel, good evening, planning and zoning commissioners and guests. Kurt Henel, planning development services director. Uh the applicant, which is the church at South Lake, is requesting an amendment to an existing conditional use permit to allow for the uh development of a 16,300 square foot building addition to the existing church campus which is before you located at uh 2500 Hook Street. Here north and south you have uh Hancock. This is Hook Street here. This is the church the current church facility. The subject property is located within a planned unit development and is operating under an existing conditional use permit. The church at South Lake was granted a conditional use permit in uh 2012 to operate as a house of worship in the C2 general commercial zoning district. The proposed expansion would include a new worship auditorium in staff offices. The site plan uh shows the development of the 16,300 foot building addition uh being constructed between the two existing buildings and that is represented. Can you zoom out just a little bit there?

Oh, I'm sorry. I've got it here. Sorry. So for orientation, this has changed. So this right down here in the bottom of the screen is Hancock and over here is Hook Street. So this this darker gray area represents the existing building and this is existing. The light gray is the uh 16,000 square foot edition. Uh the current auditorium which seats approximately 500 will uh be repurposed as space for the church's youth ministry. Upon completion of the expansion, the total seating capacity of the church auditorium will be 700 seats, representing a net seating increase of approximately 200 seats. In reviewing an application for a conditional use permit, section 101-212 of the land development code is consulted. The proposed project expansion is consistent with the existing land use designation in the surrounding development pattern. Steph has reviewed the proposed amendment and finds it consistent with the city's comprehensive plan and development code. Therefore, staff does recommend approval of resolution 2025-019 in that staff's report.

Thank you. Thank you. Is the applicant present?

Thank you, ladies and gentlemen. Um, honored to be here. My name is Brian Hammond. I'm senior pastor of the church at South Lake, 1860 Hancock Road, um in Claremont. Um I I'm have had the privilege of being the pastor of this church. Uh I was actually the founding pastor of the church 27 years ago. Um have been honored to remain the pastor that entire time. I'm also a lifelong resident of Lake County and graduated from Leburg High School. My wife and I both did actually. So, uh this is home for us and we're honored to serve our community um in any way we can. Our goal has simply been to to do our best to as a church family to make a difference in our community in very tangible practical ways. We look for all kinds of ways to serve our community um and are honored to do that. We purchased this property in 2011. Um as uh Mr. Henel mentioned, we had a conditional use permit 2012 and completed the renovation. These two buildings were existing when we bought them. They were built and designed to be a retail um center um but they were never occupied and not fully completed. Um they were actually in receiverhip when we purchased them from uh the lender in 2011 and it actually been sitting vacant for a few years and uh we remodeled them and and used the existing buildings were already there. Um our plan had always been from the beginning to um uh to expand that and to connect the buildings into one complete, you know, one consistent building. Um but before we did that, our our goal was to actually build a uh a facility that would allow us to better serve our community in the needs of people. So, uh, about two years ago, we built our CARES building, which houses our food ministry, our disaster relief ministry, where we, for example, this last year helped about 60 different homes right here in South Lake, uh, recover from the storm damage, uh, free of charge, all those. So, we built that first and waited until we could, uh, um, have the opportunity to to do this. So um the the

addition is as was stated is um converting our existing worship space into uh just additional youth uh ministry act activity space as well as some more administrative space and our new auditorium will be in the middle of those two buildings. Um I believe we have some external uh exterior renderings should be in your packet of what uh it will look like um when it when it's completed. So um I'm just we're honored to to be here tonight and I'm happy to answer any questions you might have.

Okay. Thank you. Uh stick around and we'll open it up to the public first and then bring it back to the commission. All right. This is an opportunity for anyone here in the public to speak on this item. Item number two, resolution number 2025-019R, Church at South Lake conditional use permit. If you'd like to speak on this issue, please come to the podium and state your name and address for the record. And please limit your comments to the topic and no more than three minutes. Again, anyone here would like to speak on this item, item number two. Seeing no one, we'll bring it back to the commission and we will start with Mr. Ne. Commissioner Neim, actually I want

All right. Real quick, just two questions, sir. Uh, well, actually, this would be staff. I'm sorry, but uh staff, there's a school zone sign there. All right, we all know if you live in H if you live in Claremont how crazy this road is because it's not going to get expanded. It's two lanes. Okay. And especially where this new entrance is, that's where people from 50 and I see it all the time. It's a safety issue, not a traffic issue.

Clarify what you mean by new. What I'm trying to ask is there's a there's a school sign that flashes saying school zone. This would be pushed back because of the expansion of the building. You said new entrance. I'm not I didn't follow you. What new entrance? There's no new entrances involved with this project. That that's Oh, so this parking lot is not new. It's been existing. Yes, it's existing. Yeah.

Okay. And Okay. Thank you. I appreciate that. Uh, I'm sorry. That was my era. I admit when I'm wrong, uh, to the pastor, I guess I could say, sir, the founder, uh, 700 seats. Mhm. Yes, sir. You're overcrowded already with 500 and you're adding We have we have three services on Sunday. The uh um 8:15, 9:30, and 11:00. So, uh, yeah, those are the 930 and 11 especially are full. Yeah. Okay. I just want to clarify that you said 700 and it wasn't a typo. Yes. No. Yeah. 700. So, we we currently seat

That's good that you're doing that. Good. Yeah, we currently seat right at 500 and they're it's at capacity. Okay. Thank you. No other questions, Mr. Chairman. Thank you, Miss Commissioner Kramer.

Thank you, Chairman. I appreciate the opportunity to make a few comments. Um, this request appears to me to be consistent with our comprehensive plan and the existing conditional use permit. Um, the applicant does exceed our parking requirements with 213 spaces and the traffic analysis shows only minimal weekday peak impact since most services occur on Sundays and Wednesday evenings. So, I would like to see a few points clarified. Um, first, how will the city monitor compliance with the parking to seat to seating ratio over time, especially during large events? And second, how will the grass parking areas be maintained to remain functional during uh rainy conditions? So, and and third, will the expansion maintain architectural consistency, which looking at your drawings, it appears they will um with the existing campus. Um, so when I hear how we're going to take care of the grass and and those things, I believe this project can serve a a positive investment in our community's faith-based and civic life

and maintain harmony in that area. So, I can speak to the parking in the draft for sure. We uh we already utilize that for for parking. Um, it is not at capacity. Um, and we own the additional land behind it as well. So we own what this property sits on and there's six addition 5.9 I believe additional acres to the west that adjoins that property that belongs to us. Um so there there's plenty of overflow as far as that's concerned on on big events or you know crowded Sundays Easter Christmas and the like. So that large property to the west of yours is yours. Yes. Okay. Yes. We own we own right at 10 acres all together right there. That's huge.

Um and then the existing parking where we're going where it's designated as parking. Um, as I said, we park on it now, but it it was not required to be designated as parking previously. And so that is uh um improved uh irrigated and regularly mowed land that um it's we've parked on for now 12 years. So Okay. Thank you. No more for no more questions. Commissioner Hoisington.

Thank you, Mr. Chair. Um, my only question, um, I see that you're building everything within your campus, so I'm not worried about your parking and I've been there, so I see what I know where you have the overflow parking. Um, but my concern is going from 500 to 700. And even though the report says that the majority of your activities will be during the week, during the day, any additional traffic on that road causes chaos on 50 Hancock. So knowing that there is a possibility that there will be activity in the evening possibly on the weekend housing 700 people with cars going in and out. I don't understand why the traffic study, the actual traffic study on increased traffic was not conducted to ensure how that's going to be managed off of the road versus looking at what's going on during the middle of the week. I understand and I'm I actually my wife and I live in Groveland and uh so I tr traverse 50 every day. Um I traffic I she told me to quit complaining the other day. So um of how long it took me to get to work. So I I do appreciate the traffic concern. Uh one thing I can say to that in the 12 years we've been there even at our most crowded biggest events that we hold we've never had anything remotely close to a traffic congestion problem. We don't um uh our normal Sundays and even our large Sundays um we we don't need police directing traffic because it it the ingress and egress happens very fluidly because there's um just the way that it flows. We do have uh volunteers that kind of direct traffic on our large events uh to kind of help that process. But it it's it really does flow flow very well. um our our normal uh Sunday worship gatherings, for example, um I told him I'd throw him under the bus a little bit. Um it is the one day of the week that Chick-fil-A is closed. So that

reduces at least 10,000 cars a day right there. So, um um but kidding aside, it it um yeah, we we haven't in 12 years had any any delay in anybody exiting or and as far as I'm aware, I don't even think we've had any um minor fer bender um accident or anything like that during our service times that have happened right through there. And you feel comfortable with adding 200 additional? I do. Yeah, I think the uh according to the IT and the numbers given, I think it's uh you know, they all lot one parking space per four seats in an auditorium. So that's about 50 added cars per service which is uh pretty minimal um to that and I we feel very comfortable with that. Okay. Thank you.

Yes ma'am. If I may uh Mr. Chairman good uh to piggy back off of my fellow commissioner. Have you ever had a service with 700 people? Uh I mean the way you said it was like you know even our church and Easter and I understand that those are the two holidays that everybody we've had uh I don't know if I want to go on record say we've overcrowded it before but yes we have overcrowded that a little bit before. Well could you have I mean can you relate to an answer like do you know would you know the max size you ever had in your history of that church in one service? Uh a little over 500. Yeah just a little bit over 500. So it and we had no

right that's when you said you had no congestion and I understand it but now like my fellow commissioner stated you're adding 200 seats. Mhm. So as I said with the uh with the additional space that we have the the land that we have and the way we direct people out. That's a plus. That's a major plus. And most of our traffic is we they leave they don't actually leave on Hancock. Most you know they'll leave some on Hancock. If they're going south on Hancock, they'll lead that way. But we also have an entrance on Hook Street. Right. I saw that. The which is a much Yeah. easier exit from our facility. So I I would actually say our main entrance is actually off of Hooks and not Hancock. Right. No, I'm sorry. Thank you, Commissioner. You put up a good point.

And you're you're done. Okay. Commissioner May. So, a lot of my um concerns as the other commissioners have brought up is the traffic flow of parking uh just going from 500 to 700. So, can you just show me I guess with your finger of how where exactly the flow of traffic? So, you're saying from hooks is there something is there a better maybe on this map maybe on this one you can kind of show us how the that. Yeah, that that's good.

This one actually will do it a little bit better. Yeah. So, just show me like how um you know, you have your volunteer set up. You have both entrances open and just

We do have both entrances open, right? So, right here um this is the entrance off of Hancock. So, Chick-fil-A is right over here. This is Subway and that you know 50 50 is right along here. This is Hancock going going south this way. So we do have an entrance right through here. Um and people uh park now obviously everywhere that is paved and as well as this grass. The the space that I said we also own everything that's not developed through here belongs to us. So um we on a crowded Sunday we can have overflow parking. Sometimes we already do over in here just not because we really need it, but sometimes there's people that just park over here because they want a quick exit and get away. Um uh and this is our belongs to us as well. This is that CARES building I mentioned that houses our food ministry supplies and our disaster relief and all of that. So on a normal egress leaving they they'll come out this way or they'll come down this drive to this. we they they'll exit both out this way of hook uh on the hooks and also usually it's coming out of out of here. Um so we we kind of flow them around the parking lot on Sundays that are really full um to limit congestion and make sure that it, you know, we don't have an issue. Like I said, we have never that I can remember, we don't we've never had a time that I'm aware of that we even had traffic backed up into either road getting in because of that. Yeah, that's so that so you're saying the green behind the building that's the existing parking. There's no lines, so it's just

right. This right here, this right here um is what is noted on yours as that will be grass parking um designated parking. These areas we use these fields for variety of things, youth activities and but also can be overflow parking um which we do some on now and and most of the exits. So, we'll direct them around through here like this way over to Hook Street to leave. So, how many are What's the total number of parking spaces in that green space? The grasp area just in the green space in in this designated um because it's kind without lines. It's kind of hard to to somewhere it is on your sheet. I cannot remember. Chris, do you remember? Huh? But there is 103. How much?

103. And there's no lines though. So, I mean it could be like 90 because somebody might decide to park double. Uh, yes. But we also we we park people. You guys park the people. Okay. Yes. We have volunteers that can park people. And so people come from Hancock and there's people that come from Hooks. Correct. There's not like a one way in and a one way out. It could be easier. or is have you guys tried that before or I'm just

we we've we we are always evaluating what's the best of anything that we do. So we have talked about that before especially big um Sundays um and we have amend one thing we have done we've not done the one way we've talked about it before um what we tend to do on Sundays we know we're going to be really crowded is we will once that when any part of the parking lot is full we'll with cones block that off and direct people to the park that is open so that they they're not having to drive around and find a parking space they're directed to where parking is open. Um the next question is directed to staff. Is there a requirement on ADA for handicap since there is no lines there's no designation here of since there is an additional 200? Uh

yes that that does get reviewed at site review. Yes, it's state law. One space for every 25 and there's a cap on that as well. So will that be designated on the site plan? They Yeah, they do have quite a bit already on in the asphalt area. So that would apply to So do we know how many that is required now with the 700? Uh bear with me here. And you have it and you have it designated at the church. Your volunteers have the blue or the

We do. Yes. And I will just say we actually have um additional uh we've designated ourselves an additional I believe it's 10 handicap only spots for Sundays. It says on our like they're not required by code, but we have handicap only handicap Sunday only. Um to make it, you know, our goal is to make it accessible and friendly to people when they come up and and to go kind of above board. Yeah. No, I was just concerned because of the it's hard to maneuver in the grass and so I figured you guys would have Yes. No, absolutely. We want and since you're adding 200, there's going to be an additional. Yes, we we will, like I said, we will and we have handicapped individuals that we, you know, we go out of our way to accommodate. We want them to be feel very welcomed

when they're there. And those uh additional spaces that we've gone on our own and and uh identified now, we have them right by the front door. Let's see. Um I see that you had a provision in there 11. Just to let everybody know, it says, "Should the church use you seize operations?" And I'm assuming you've been successful for 20, what is it? 27 years and probably even longer than that, you know, in the future. So, but um it says should the church sees operations for a period greater than 180 days, the new conditional use permit shall be required. I'm good with that. I mean, that's we're we're starting to add that in a lot of our um I believe that's the existing one as well.

Uh let's see. The church occupancy low shall be governed by the amount of parking on site. No more than four seats per one parking space. Other use includes administrative offices, classrooms, area should also be included in all parking calculations. So that comes to the administrative office and classroom during the week. How many people work during the week and use parking? Many people during the week. We have a a staff of of about 13 and we have different activities that come and go. um none that are we we don't have a school or preschool and no plans to to have one either. Um so um we have different classes and meetings for different things that happened around throughout the week but it does not fill the parking lot.

And do you have like Spanish services on Wednesdays sometimes other churches have Spanish services on certain days? We don't we well we do have on Wednesdays our our middle and high school um uh ministry meets on Wednesday nights. They kind of uh take over our building on Wednesday nights. And how many stu or how many students or how many? Right now there's about 150 on Wednesday nights of middle and high school. So that's on Wednesday night. Mhm. Most of them drive. Some of them get dropped off. Correct.

Okay. Uh let's see here. Expansion shall be one story not to exceed more than 17,000. What are your plans for the rest of the property? I mean, it's not part of the this application, but I'm just curious. Are you guys Um, we we don't really have any plans for that. Um, we we have zero plans to sell it, even though we get a phone call about every other day. I can imagine that's huge. Um,

we were very fortunate and blessed to be able to we purchased this the first section those uh lots one through four in 2011 and were able to purchase the additional acreage. I believe it was 2014. Um, so yeah, our plan is just to keep that as part of our our campus and actually make it look a little more like it is a a church campus and not um with this. It won't look like a church meeting in a retail space, but we're going to make that look a little nicer if that makes sense. Well, I am I think uh asked all the parking questions that I needed. Okay. I appreciate it. Thank you very much, sir. Thank you, Commissioner Colby.

All right. I think I like batting number five in the order here. for all the good questions have been asked, but um I think I think it's a great great project. I think it's a phenomenal organization and um I fully support this. Thank you. And uh you clarified that you do currently use the underdeveloped lots for parking currently when need be. Very minimal. Yeah, we do. Um and you don't currently have uh any PD directing traffic with the increase. Do do you foresee needing that? We don't feel we don't foresee a need for a police officer to direct traffic. We do actually uh have a an officer on campus every Sunday just as um just for safety.

Sure. Sure. But not for directing traffic as such. And um we feel more than confident our we from a volunteer standpoint they they can handle that when we need it. Yeah. And question for staff um I if they if the church came and said, "Hey, we think we need need an officer now." because I know some other churches in in town do actually uh stop traffic on on on city streets to uh dismiss church traffic. So if they needed to do that with this increase uh how is there a process or procedure for that just to so the public can be aware they would negotiate with the police department. There's a fee I'm sure I know there is.

So there's no city approval process. It would be it would be CPD's jurisdiction to for hooks. Well, actually is is that section would that be Lake County? Uh given the Oh, you mean for the the road? For the roads. Yeah. If they were going to shut down the roads to do to to allow traffic to come out of the church area. Technically, I don't think they shut it down. They just control it through the PD. So, it's not I wouldn't say it's shut down. Well, it's stopping traffic on a on a street where there's not a stopped inter a signaled interchange. So, I've never known that to be a problem. We've never put that into any kind of PUD or and I'm not looking to. I'm just curious what the process is

PD. Okay. Right. Um and then also for staff, um did we consider for their capacity? Are we considering paved or pvious and impervious spots in the calculation or are do are they required to meet code for paved parking and then they just can use the the the lots uh for additional parking. They're able to utilize the grass parking area. In fact, a lot of a lot of the churches in the area have a big part of their facilities grass,

right? But they're meeting the code by that as well is what I guess I'm I'm asking. It's actually being included in the calculation for the code. A portion of it is yes. Okay. All right.

Um and I I I agree. I think uh it's not a it's not a um change of of dramatic use. Um it's expanding the service that's already there. And I think everyone who lives in that area is relatively familiar with the traffic patterns. And uh maybe you know uh if you get a full 200 every service every Sunday it might be 10 15 minutes timing wise if everyone leaves at the exact same time. Uh which we know is not always the case. Um and uh you you got to go to the the um the basement to have some cookies and and some uh coffee afterwards, right? Uh, so not everyone leaves right at the same time. I just I just showed my uh being born and raised in the in the northern states going to the church basement for cookies and coffee after service. So um

I don't think you want a church basement. No, I I I think you're right about that. Talk about damp. Yeah, exactly. All right. Well, um thank you for that very much. Uh any other questions or concerns from the commission? Yes, Commissioner R. Just uh one question. Is there uh any landscape uh required for the additional uh space the Okay, so the existing landscaping will remain around the property but is there any the building itself may have some perimeter small shrubs around it itself? Yes. Okay. Is there a requirement though? Is there an increase in percentage? There is. Do you know what that is?

Is it's 60% of the frontage of the building. Now that excludes entryways so that there's a bit of a formula that we have to look at when they submit the actual elevation plan but yes there is that will be in it during the site plan process. Yes. Okay. So I just wanted to put that on record. Okay. Thank you. All right. I'll entertain a motion then. I'll set a motion uh for approval. I just lost my spot. I'm sorry. No worries. I'll set a motion for approval of resolution number 2025-01 9R.

Second. Moved by Commissioner Neimik, seconded by Commissioner Colby. Any final discussion? Seeing none, all those in favor say I. I. I. Any opposed? Chair votes I as well. Item is approved. 6. uh please work with city staff to have this put on the agenda for the city council and this is a resolution so barring a delay from the council at that meeting they would likely uh vote on it at the meeting that it's on the agenda the first day. Thank you very much Mr. Sharon and everybody appreciate it. Thank you. Good luck.

And item number three for the public has been withdrawn. So we have no action on that item. Is there any discussion of any non-aggenda items? Seeing none, I will adjourn the meeting at 7:58 p.m. I just knew that today.